Loading...
HomeMy WebLinkAboutMinutes - Government Review Task Force - 6/11/2001 TOWN OF ORO VALLEY GOVERNMENT REVIEW TASK FORCE MEETING MINUTES JUNE 1 1 , 2001 • The twenty-first Government Review Task Force meeting was called to order by Chairman Paul Loomis at 4:35 p.m. • ATTENDANCE: • Chairman Paul Loomis • Vice Chairman Jim Kriegh • Marilyn Cook • Don Dvorak • Richard Feinberg • Larry Holden • Susan Baczkiewicz • Kathi Cuvelier • Dan Dudley [absent] • APPROVAL OF MINUTES. Marilyn Cook motioned for approval of the May 21, 2001 meeting minutes. Seconded by Vice-Chairman Kriegh. Motion carried 5-0. • APPOINTMENT TO BOARDS/COMMISSIONS. Discussion began concerning the appointment process about whether one type of appointment would be more appropriate for a certain type of Board/Commission and not for another. Chairman Loomis asked each GRTF member for their thoughts concerning the interview process and appointment of volunteers to a Board/ Commission: • Marilyn Cook felt the selection/interview team should include the affected Department Head, Town Manager, Chairman of the Board/Commission of interest, and the Council Liaison. The selection/interview team would then provide one recommendation for appointment before the Council and include one alternate recommendation. • Larry Holden was in agreement with "Option A," which, in addition to the advertising and application process, includes a selection/interview team to include the Chairman of the Board/Commission of interest, the affected Department Head, and a Council Liaison. • Vice-Chairman Kriegh mentioned that in the latest appointment to the parks task force, it was conducted in a way similar to "Option G," where each Council Member appointed a member. He remarked that this may be the preferred appointment process of the Council. In addition, Vice- Chairman Kriegh felt that the Town should maintain the Council Liaison positions because the liaison guides the Board/Commission with knowledge unique to the Council Members concerning the Town as a whole. Overall, Vice-Chairman Kriegh felt that "Option A" is sufficient and F:\Susan\Govt Task Force\Minutes 061101 1 that the Town Manager may be an optional member of the selection/ interview team. The selection/interview team would then provide one recommendation for appointment before the Council however the team would include all of the other names of the individuals who interviewed for that position for review by the Council. • Dan Dvorak remarked that in an effort to strive for independence and eliminate Council power at the Board/Commission level, the selection/interview team should consist of the affected Department Head and/or department liaison to the Board/ Commission, the Chairman of the Board/Commission, and a current member of the Board/Commission. This team would then provide one recommendation for,:appointment before the Council. • Richie Feinberg suggested the selection/interview team should be comprised of the affected Department Head, the Chairman of the Board/Commission, and a former member of that Board/Commission (although choosing a former member was thought by some GRTF members as too political of an endeavor). In addition, he stated that the Council Liaison position served as an important function as a means to share the duties and responsibilities of the Council. Chairman Loomis stated that as the Town grows, the Town will begin to release more of the administrative requirements of the Council onto the Board/Commissions, as is currently done with the DRB in regard to landscape plans and some signage issues. He emphasized that the Boards/ Commissions need to be representative of the community. • COUNCIL MEMBERSHIP. Richie Feinberg opened the discussion concerning the possible increase from a 5-Member Council to a 7-Member Council. It would seem that the Council is still open or undecided since the GRTF report did nota ear to evoke a response. Chairman Loomis stated pp that the task of the GRTF was to make a recommendation end provide information to the Council for their decision, therefore the task of the GRTF is complete. However the GRTF may approach the Council with a question as to what more do they need in order to make a decision. • Don Dvorak felt that broader dissemination of information was necessary in order to elicit a response/concern from the public. He suggested the Public Relations individual should inform the public of the GRTF's recommendation and then follow-up with another public,opinion forum so that the Council could hear more opinions of the public and voice their own concerns. • Larry Holden was opposed to go any further since the task of the GRTF is complete. The decision to increase Council Membership (or not to increase Council Membership) shall be made by the Council. • Vice-Chairman Kriegh is in agreement with Larry Holden. However, if the Council would require any further information, a simple yes/no question slip included in the water bill may (or may not) elicit additional feedback from the public. F:\Susan\Govt Task Force\Minutes 061101 2 • Marilyn Cook remarked that the political climate of the current Council has changed since the GRTF was originally charged with the task to review Council Membership. She thought that a short questionnaire with a brief background about Council Membership would be appropriate to include in the water bills, although Council approval would be necessary in order to proceed because there may be a "stuffing" cost of approximately $700 according to Chairman Loomis. Chairman Loomis suggested it may be appropriate for the GRTF to write a letter to the Council in order to obtain clarification and/or further direction concerning the task to report on Council Membership. Richie Feinberg motioned to write a letter to the Council to clarify whether the Council needed additional information to make a decision regarding Council Membership, to request further direction, and to request authorization to produce a flyer with a pre-addressed feedback postcard to be mailed to the residents of the Town. Seconded by Marilyn Cook. Motion carried 3-2. Chairman Loomis asked that Town Clerk Kathi Cuvelier draft a letter and provide it to the GRTF members for review prior to the next regularly scheduled meeting. In addition, Richie Feinberg will produce a draft flyer for review by the GRTF members. • MEETING. NEXT M � On EE O Monday, Loomis declared the next regularly scheduled meetingdate. The upcoming .. p g agenda will address the following: • Approval of Minutes • Review of the letter and draft flyer proposal concerning Council Membership • Final review of the Council Rules/Procedures • Review of the Board/Commission Appointment process • New Business • Discussion of Next Meeting/Agenda • ADJOURNMENT. Don Dvorak moved to adjourn at 5:56 p.m. Seconded by Larry Holden. Motion carried 5-0. RESPECTFULLY SUBMITTED, TOWN OF ORO VALLEY Suw n I. Baczkiewicz Civil Paralegal F:\Susan\Govt Task Force\Minutes 061101 3