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HomeMy WebLinkAboutMinutes - Government Review Task Force - 4/9/2001 b *: pr TOWN OF ORO VALLEY GOVERNMENT REVIEW TASK FORCE MEETING MINUTES APRIL 9, 2001 • The eighteenth Government Review Task Force regular meeting was called to order by Chairman Paul Loomis at 4:05 p.m. • ATTENDANCE: • Chairman Paul Loomis • Vice Chairman Jim Kriegh (arrived at 4:15 p.m.) • Marilyn Cook • Don Dvorak (arrived at 4:30 p.m.) • Richard Feinberg • Larry Holden • Kathi Cuvelier • Dan Dudley • APPROVAL OF MINUTES. It was moved by Marilyn Cook and seconded by Richie Feinberg, to approve the minutes of the March 26, 2001 meeting. Motion carried 3 —0. • COMMENTS REGARDING THE 3-28-01 PUBLIC OPINION FORUM • Chairman Loomis opened the discussion regarding comments received at the 3-28-01 Public Opinion Forum. • Richie Feinberg felt that it was a friendly forum. • Marilyn Cook liked the focus of asking if the audience preferred 5 or 7 members. She thought the comments were good and a person in attendance that had been involved in civic positions added some good comments. • Vice Chairman Jim Kriegh thought that the Forum went well. He was disappointed that more people didn't show up, but that is usually the case. He stated that there still seems to be some people interested in going to a District system. He'd like to see it go to a vote and let the people decide. • Larry Holden stated that due to some confusion regarding "super-majority" the Task Force should include additional comments clarifying "super- majority." • Dan Dudley said he will have a memo on "super-majority" explaining when it is required. This memo will be sent to the Mayor& Council and to the GRTF. • Chairman Loomis agreed that an explanation of the confusion on "super- majority" should be sent to the Town Council. 04/09/01 Minutes,Government Review Task Force 2 • Vice Chairman Kriegh thought it was important to call attention to the pros/cons. • Chairman Loomis suggested what he thought should be the next step of the GRTF: Send a report to Council including the results of the 2 public opinion forums. - Include a cover letter with the report and attachments. The attachments should include handouts given at the meeting, minutes of the 2 workshops; a discussion on "super-majority"; and letters received from the public. The possibility of having another study session with the Town Council was discussed. It was decided that after the GRTF reviews the draft report and handouts, it will be decided if an additional meeting is needed. • DISCUSSION OF THE COUNCIL CHAMBERS SOUND SYSTEM & POSITION OF PODIUM • Richie Feinberg submitted in writing the problems with the Council Chambers Sound System and the inability for the public to hear what is being said during a meeting. His comments also included the possibility of moving the podium so that no member of the audience has their back to members of the public when they are addressing the Mayor and Council. Richie suggested that the Mayor& Council and Boards/Commissions use lapel microphones and that the Chair should always make an announcement at the beginning of every meeting that the members "speak into the microphone." • MOTION: Richie Feinberg moved that the staff prepare a letter to the Mayor and Council for the Task Force's review at their next meeting. This letter should include a request that the Mayor & Council investigate making improvements to the sound system in the Chambers and the relocation of the podium during the Administration Building's upgrades. Motion seconded by Larry Holden. Motion carried 5— 0. • DISCUSSION OF THE DRAFT VOLUNTEER APPLICATION • Members of the GRTF reviewed the latest draft of the volunteer application submitted by Larry Holden. • It was decided that the first question listed on page 2 regarding "creating a conflict of interest" should be deleted. • The word "previous" was deleted from the third question on page 2. • The last question on page 2 was changed as follows: - 1. Please summarize your interest in this Board/Commission or Task Force. 2. Are there any issues before a Board/Commission that interest you? If yes, please describe. • Larry Holden will make the changes, bring it back to the next regular meeting. Once approved by the GRTF, copies will be sent out to the Chairpersons of each Board/Commission for their comments. A copy will be sent to the Town Manager, as well. 04/09/01 Minutes,Government Review Task Force 3 • DISCUSSION OF THE APPOINTMENTS TO BOARDS/COMMISSIONS • Vice Chairman Kriegh suggested that the GRTF invite Chuck Sweet to attend one of their meetings to share his experiences with interviewing and appointing volunteers since he has worked for other jurisdictions. • Richie Feinberg suggested that Brent Sinclair also be included. • Don Dvorak suggested that statistics be prepared of how many applications were received in 2000. The information could show how many applications were received and how many were interviewed. These could be grouped into Fire, GRTF, P & Z, DRB, PAEC. • Mayor Loomis pointed out that the GRTF could also recommend a list of general questions to be included during the interview process. • DISCUSSION REGARDING THE NEXT MEETING/AGENDA • Next meeting(s): • SPECIAL: April 16, 4:30 p.m. —6:00 p.m., regarding the final "second draft" of the Council Policies/Procedures where all revisions made by the GRTF have been incorporated and highlighted for final review. (Richie Feinberg & Larry Holden submitted some changes in writing to members of the Committee). • REGULAR: April 23, 4:30 p.m. — 6:00 p.m., to consider the following items: • Review & approval of the Public Opinion Forum Report • Review & approval of the letter for recommendation to the Mayor& Council on the Council Chambers sound system and moving of the podium. • Review & approval of the draft Volunteer Application to send to the Chairpersons of the Boards/Commissions. • Interview Chuck Sweet and Brent Sinclair on methods of interviewing and appointing volunteers. • ADJOURNMENT. Marilyn Cook moved to adjourn at 5:30 p.m. Seconded by Don Dvorak. Motion carried 5 — 0. Respectfully submitted, TOWN OF ORO VALLEY a4 ?-N. Kathriim E. Cuvelier, CMC Town Clerk