HomeMy WebLinkAboutMinutes - Government Review Task Force - 3/12/2001 TOWN OF ORO VALLEY
GOVERNMENT REVIEW TASK FORCE
MEETING MINUTES
MARCH 12, 2001
• A Special Meeting of the Government Review Task Force was called to order
by Chairman Loomis at 4:37 p.m.
• ATTENDANCE:
• Chairman Paul Loomis
• Vice-Chairman Jim Kriegh [absent]
• Marilyn Cook
• Don Dvorak
• Richard Feinberg
• Larry Holden
• Susan Baczkiewicz
• Kathi Cuvelier
• Dan Dudley [absent]
• APPOINTMENT TO BOARDS/COMMISSIONS.
• Richie Feinberg discussed the newly revised Board/Commission
application and felt that the new version asks for too little information. He
felt that more information (a series of yes/no questions, see below)
included in the volunteer application would reduce the time at an interview,
and more information would also allow an opportunity for more specific
questions at the interview. Specifically, he thought a volunteer candidate
should state how their previous volunteer, educational, and professional
experience qualifies or prepares them for the Board/Commission
appointment for which they applied. In addition, Richie Feinberg felt that
attendance at the Board/Commission meetings is very important, and a
volunteer must be able to dedicate at least 6-8 hours per month.
• Are you able to commit 8-10 hours per month? ❑ yes / ❑ no
• Will you attend all meetings? ❑ yes / ❑ no
• Have you attended any Oro Valley Council meetings? ❑ yes / ❑ no
• Have you attended any Board/Commission meetings? ❑ yes /❑ no
• Have you completed the Citizen Planning Institute? ❑ yes / ❑ no
• Are you willing to attend a Citizen Planning Institute course if you are
appointed? ❑ yes / ❑ no
• Are you affiliated directly or non-directly with any associations that you
feel may create a conflict of interest with the Board/Commission you
are applying for? For example, owning a landscape company or
building materials company, and/or being a builder, developer, or
manufacturer. ❑ yes / ❑ no
• Also, Richie Feinberg agreed with comments by Bill Adler in his recent
letter to the GRTF. Richie Feinberg agreed with Mr. Adler's comment that
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it is important that an individual establish themselves in Oro Valley and
demonstrate a commitment to the community prior to the application
process, because it is more important to demonstrate interest instead of
express interest. In addition, Richie Feinberg alluded to Mr. Adler's
suggestion that the application ask the volunteer candidate to summarize
a local issue and provide insight as to how the volunteer would resolve or
handle such issue. Also, perhaps the volunteer candidate should provide
observations of the Board/Commission in which they are applying.
• Chairman Loomis suggested that the GRTF finalize a Board/Commission
appointment process. Such process should address areas including the
following:
• application (possible separate applications for the various Boards/
Commissions)
• required involvement in the community (keeping in mind Don Dvorak's
involvement while only being a resident for 2 months)
• interview process
• commentary from the various Boards/ Commissions (a draft application
will be sent to the Board/Commission chairmen once the GRTF has
developed a final draft)
• timeline to depict the appointment process
• COUNCIL, MEMBERSHIP. Chairman Loomis proposed the following
format for the upcoming Public Opinion Forums (P0F):
• 1 — Introduction of the GRTF members and why the POF is necessary
(Chairman Loomis) NOTE: Copies of the Council Membership report will
be made available to the public at the door, and the POF will be tape-
recorded.
• 2 — Brief explanation of Town government (Chairman Loomis)
• 3 — Presentation concerning the Council Membership from a 5-Member
Council to a 7-Member Council. (Richie Feinberg will present and slides
will be provided by Civil Paralegal Susan Baczkiewicz) NOTE: The
Pros/Cons will be supplemented with the additional comments made to
Council Member Rochman.
• 4 — Questions/Answers (GRTF) NOTE: Questions should be written on a
"blue card" to keep record of the questions.
• COUNCIL. POLICIES/PROCEDURES.
• § 10.10 — In the first sentence, the "failed or passed" text should read
"passed or failed" with the addition of "and the results of the vote." The
second sentence should be deleted. Discussion of when a motion should
be discussed was raised. The Town currently follows this order in regards
to a proposed issue: 1) introduced by Staff, 2) questions, 3) public input,
4) discussions, 5) motion, 6) discussion of motion, and 7) vote. However,
Robert Rules prescribe this order: 1) introduced by Staff, 2) questions, 3)
public input, 4) motion, 5) discussion of motion, and 6) vote. Chairman
Loomis asked that Town Attorney Dan Dudley research when the Mayor
and Council should discuss an issue, before or after the motion is on the
floor.
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• § 10.12 — additional text should be added to read, "When an ordinance
includes an emergency clause, it shall be prepared as provided by law
and it shall become immediately effective. An emergency ordinance
requires a super majority vote."
• § 11 — the title shall be revised to read, "MOTIONS"
• § 11.1 —this section shall be entitled, "RECONSIDERATION OF
MOTIONS" and shall be that last sentence of § 8.3 with an additional
sentence which reads, "Reconsideration of any action taken by Council
must be by motion by a Council Members who was on the prevailing side
of the vote."
• § 11.2 —this section was § 11.1 with the following revision, the word
"properly" was deleted
• § 11.3 —this section was § 11.2
• § 11.4 —this is an additional section entitled "MOTIONS TO ADJOURN,"
which should read, "A motion to adjourn may be made at any time and
requires a majority vote."
• § 11.5 —this is an additional section entitled "MOTIONS TO RECESS,"
which should read, "A motion to recess may be made at any time and
requires a majority vote. This motion requires a second and is
amendable."
• § 11.6 —this is an additional section entitled "MOTIONS WITH A FIXED
TIME TO ADJOURN," which should read, "A motion with a fixed time to
adjourn is not in order when another has the floor. This motion requires a
second, is not debatable, is amendable, requires a majority vote, and may
be reconsidered."
• NEXT MEETING(s).
• FO
FORUM:
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SPECIAL:E
IAL. On Monday,nd
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Chairman Loomis declared the next Special meeting date to resume
discussion of the Council Policies/Procedures at §12.1, and any Public
Opinion Forum comments in order to prepare for the March 28, 2001
Public Opinion Forum.
• REGULAR: Chairman Loomis confirmed the next regular meeting date of
Monday, 001::, t::::•.• :: The
movkligiiii.gommg#PPAO":........................•......}................. .: �!.:.:p:.: T upcoming agenda will cover
the following:
• Approval of March 5, 2001 and March 12, 2001 Minutes
• Debriefing of the March 14, 2001 Public Opinion Forum
• Discussion of the Appointments to Boards/Commissions
• Discussion of the Council Chambers podium and speaker sound
system
• New Business
• Discussion of Next Meeting/Agenda
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• ADJOURNMENT. Richie Feinberg moved to adjourn at 5:55 p.m.
Seconded by Don Dvorak. Motion carried 4-0.
RESPECTFULLY SUBMITTED,
TOWN OF ORO VALLEY
�S I. Baczkiewicz
Civil Paralegal
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