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HomeMy WebLinkAboutMinutes - Government Review Task Force - 3/5/2001 TOWN OF ORO VALLEY GOVERNMENT REVIEW TASK FORCE MEETING MINUTES MARCH 5, 2001 • A Special Meeting of the Government Review Task Force was called to order by Chairman Loomis at 4:35 p.m. • ATTENDANCE: • Chairman Paul Loomis • Vice-Chairman Jim Kriegh • Marilyn Cook • Don Dvorak • Richard Feinberg • Larry Holden • Susan Baczkiewicz • Kathi Cuvelier • Dan Dudley [arrived 5:15 p.m.] • APPROVAL, OF MINUTES. Richie Feinberg motioned for approval of the February 26, 2001 Special meeting minutes. Seconded by Vice-Chairman Kriegh. Motion carried 5-0. • APPOINTMENT TO BOARDS/COMMISSIONS. • Chairman Loomis opened the discussion regarding whether there needs to be a minimum amount of time as an Oro Valley resident to serve on a Board/Commission, and whether a residency requirement should be uniform or vary from among the Boards/Commissions. Chairman Loomis thought that a residency requirement may lend itself to allowing appropriate time for a volunteer candidate to become acclimated to this area and more aware of the Town's community needs. Vice-Chairman Kriegh motioned to designate a one-year residency requirement for any volunteer candidates before serving upon a Board/Commission. An exception may be where specific requirements are needed for a particular Board/Commission; i.e., Oro Valley Water Commission, Grievance Board. Seconded by Larry Holden. Motion carried 3-2. • Don Dvorak thought that residency speaks nothing of qualifications and does not believe a requirement should be set, however thought that if a residency requirement were to be in place it should apply to all Boards/Commissions alike. • Vice-Chairman Kriegh thought that a one-year residency requirement was a good idea because it shows the staying power of a volunteer as well as their interest in being a part of the community, and such requirement should be applied to all Boards/Commissions. F:\Govt Task Force\Minutes 030501 1 • Larry Holden thought that a one-year residency requirement shows commitment, and that such requirement should be applied to only some Boards/Commissions. • Because 10%-15% of the volunteer applicants has less than one-year residency in the Town, Richie Feinberg thought that the Town may be eliminating some good volunteer candidates by implementing a one- year residency requirement and thought that a 6-month residency requirement was more reasonable. He also felt that such residency requirement should be applied to all Boards/Commissions alike. • Marilyn Cook felt that a one-year minimum residency requirement was necessary to become familiar with the Town, and that such requirement should be applied to only some Boards/Commissions. • Chairman Loomis asked that Town Attorney Dan Dudley review whether excluding a Town employee from sitting on a Board/Commission with less than one-year residency would be a concern. • Chairman Loomis continued the discussion regarding whether and/or when completion of the Citizens Planning Institute (CPI) would be necessary for a volunteer to sit on a Board/Commission. The GRTF felt it would be necessary that a newly appointed volunteer either have already completed or complete the first CPI course immediately following appointment. • Planning & Zoning Commission — CPI (yes) • Development Review Board — CPI (yes) • Board of Adjustment — CPI (yes) • Grievance Review Board — CPI (no) • Water Utility Commission — CPI (no) • Parks & Recreation Advisory Board — CPI (yes) • Budget & Bond Committee — CPI (no) • Industrial Development Authority — CPI (no) • Municipal Property Corporation — CPI (no) • Advisory Boards/Task Forces, generally— CPI (no) • Larry Holden presented the revised Board/Commission application for further review by the GRTF. Various minor revisions were suggested and Larry Holden will present the update at the next regularly scheduled meeting. • COUNCIL MEMBERSHIP. Chairman Loomis proposed the following format for the upcoming Public Opinion Forums (POF): • 1 — Introduction of the GRTF members and why the POF is necessary (Chairman Loomis) NOTE: Copies of the Council Membership report will be made available to the public at the door. • 2 — Brief explanation of the Town government (Chairman Loomis) • 3 — Presentation concerning the Council Membership from a 5-Member Council to a 7-Member Council. (Richie Feinberg with slides by Civil Paralegal Susan Baczkiewicz) F:\Govt Task Force\Minutes 030501 2 • 4 — Questions/Answers (GRTF) NOTE: Questions should be written on a "blue card" to keep record of the questions. • NEXT MEETING(s). • FORUM:M: • SPECIAL: On Monday,y, . Chairman Loomis declared the next Special meeting date to resume discussion of the Council Policies/Procedures at §10.8. • REGULAR: Chairman Loomis confirmed the next regular meeting date of Monday, March 12, 2001, at4 30 pm The upcoming agenda will cover the following: • Approval of March 5, 2001 Minutes • Discussion of the Appointments to Boards/Commissions • New Business • Discussion of Next Meeting/Agenda ADJOURNMENT. Don Dvorak moved to adjourn at 6:06 p.m. Seconded by Marilyn Cook. Motion carried 5-0. RESPECTFULLY SUBMITTED, TOWN OF ORO VALLEY Su- I. Baczk ewicz Civil Paralegal F:\Govt Task Force\Minutes 030501 3