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HomeMy WebLinkAboutMinutes - Government Review Task Force - 2/26/2001 TOWN OF ORO VALLEY GOVERNMENT REVIEW TASK FORCE MEETING MINUTES FEBRUARY 26, 2001 • The sixteenth Government Review Task Force meeting was called to order by Vice-Chairman Jim Kriegh at 4:06 p.m. • ATTENDANCE: • Chairman Paul Loomis • Vice Chairman Jim Kriegh • Marilyn Cook • Don Dvorak (absent) • Richard Feinberg (arrived at 4:35 p.m.) • Larry Holden • Susan Baczkiewicz • Kathi Cuvelier • Dan Dudley (absent) • APPROVAL. OF MINUTES. Vice-Chairman Kriegh motioned for approval of the February 12, 2001 Regular Meeting minutes. Seconded by Marilyn Cook. Motion carried 3-0. • APPOINTMENT TO BOARDSICOMMISSIONS • Chairman Loomis directed the discussion concerning the Appointment Process toward Larry Holden's proposed revised Appointment Application. The Application was condensed and had the job descriptions of the standing Boards/Commission appended thereto. Larry Holden intended for the interview process to be more extensive while the Application was brief. Town Clerk Kathi Cuvelier offered clarification in the second paragraph by deleting, "The information requested is optional, however, by..." and Marilyn Cook suggested starting the sentence with the word "Your...." In addition, Chairman Loomis suggested that the comment at the bottom of the Application should read, "If desired, additional information may be attached." Chairman Loomis asked that the revised Appointment Application be finalized by Monday, March 5, 2001. • The GRTF Members present and Chairman Loomis decided to table the items for vote regarding III(A)(c)(i) Oro Valley Residency, and regarding III(A)(c)(ii) Completion of CPI, so that the vote could reflect the entire GRTF. This vote will be taken on Monday, March 5, 2001. F:\Susan\Govt Task Force\Minutes 022601 • Chairman Loomis discussed the Appointment Outline generally. Vice- Chairman Kriegh thought that the Boards/Commission should provide the GRTF with their goals and specific job descriptions, although the Chairman suggested we should give the Board/Commission Chairman a "straw man" or starting point in order to modify. Specifically, the GRTF should send each Board/Commission Chairman a letter in order to review the job description and to determine goals. Due to the timeliness of this issue, the GRTF may need to reconvene as a Special Working Committee to conclude this portion of the Appointment Outline. • Chairman Loomis initiated a brain-storming session as to narrow the types of conditions necessary in the appointment process: • Each Council Member appoint (with or without a formal application) • Based upon an interview conducted by the Council Liaison, Department Support, and Board/Commission Chair, a Sub-Committee recommends appointment to the Council. • Keep Council Members out of decision of appointment, and appointment is made by Board/Commission Chair, Department Support, and Board/Commission Members • Modify #2 • Each Council Member selects from an application bank. The Town currently retains applications for approximately one year. If there is an opening, the applicant is called and asked if still interested in the position. • Council interviews all applicants via an opening meeting and cast a majority vote for an appointment to a Board/Commission. • COUNCIL MEMBERSHIP • Chairman Loomis suggested that the Public Opinion Forum flyer should highlight the topic, but that it was otherwise good. The flyer may be inserted into the OVWU water billing statement dependant upon cost, and will be sent to the Homeowner Associations, local newspapers, and included on the Town web site. Marilyn Cook motioned for approval of the flyer with revisions as discussed. Seconded by Larry Holden. Motion carried 3-0. See attached flyer. • Discussion concerning the Public Opinion Forum included a reminder that the Pros/Cons table should be made available to the public. Chairman Loomis suggested that an easel be made available to keep track of public commentary and also create over-head and/or PowerPoint presentation slides for ease during the Forum. Approximately 10 PowerPoint slides should be prepared by Civil Paralegal Susan Baczkiewicz for review on Monday, March 5, 2001. • NEXT MEETING(s). • FORUM:M' U Tentatively ve I on Wednesday,nes d a o n We PAZ andWednesday, .100000149.1.0.011.i.PPP"i4ii:P.0440.11. F:\Susan\Govt Task Force\Minutes 022601 2 • REGULAR: The next Regular meeting date will be Monday, ::::: :: • SPECIAL:E I C L. On O Monday,Y, .......................O......................:1..:::r:::: :::: Q: :: ., Chairman Loomis declared the next Special meeting date. The upcoming Special Meeting agenda will cover the following: • Approval of February 26, 2001 Minutes • Discussion of Appointment to Boards/Commissions outline • Vote regarding III(A)(c)(i) Oro Valley residency (continued) • Vote regarding III(A)(c)(ii) Completion of CPI (continued) • Discuss and review revised application • Discussion of the Council Policies/Procedures • New Business • Discussion of Next Meeting/Agenda ADJOURNMENT. Larry Holden moved to adjourn at 4:54 p.m. Seconded by Vice-Chairman Jim Kriegh. Motion carried 4-0. RESPECTFULLY SUBMITTED, TOWN OF ORO VALLEY e fzip;..‘tir.di S 0-41" I. Baczki-wicz Civil Paralegal F:\Susan\Govt Task Force\Minutes 022601 3