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HomeMy WebLinkAboutMinutes - Government Review Task Force - 2/12/2001 DRAFT TOWN OF ORO VALLEY GOVERNMENT REVIEW TASK FORCE MEETING MINUTES FEBRUARY 1 2, 2001 • The fifteenth Government Review Task Force meeting was called to order by Chairman Paul Loomis at 4:35 p.m. • ATTENDANCE: • Chairman Paul Loomis • Vice Chairman Jim Kriegh • Marilyn Cook • Don Dvorak • Richard Feinberg • Larry Holden • Susan Baczkiewicz • Kathi Cuvelier • Dan Dudley (absent) • APPROVAL OF MINUTES. Richie Feinberg motioned for approval of the February 5, 2001 Special Meeting minutes. Seconded by Don Dvorak. Motion carried 4-0. Vice-Chairman Kriegh abstained. • COUNCIL MEMBERSHIP • Chairman Loomis addressed the item of a possible increase to the Council Membership as was presented to the Town Council on February 7, 2001. The Council asked that the Task Force organize two public opinion forums in order to present the findings of the Task Force and solicit feedback from the public. The Council did not want to make the decision of an increase from a 5-Member Council to a 7-Member Council without additional public input. • Chairman Loomis addressed various forms of advertising for the "Government Review Task Force / Public Opinion Forum" which should include the Town's web site, email/mailings to Homeowner Associations and current Town volunteers, water bill mailers, Arizona Daily Star, Sun City Tipster, Northwest Explorer, etc. Also, Chairman Loomis mentioned that Town Clerk Kathi Cuvelier should provide her email address and telephone number in order to receive comments from the public. See attached draft flyer. • Chairman Loomis proposed March 14, 2001 and March 28, 2001 as dates for the "Government Review Task Force / Public Opinion Forum" from 7:00 p.m. — 9:00 p.m. • APPOINTMENT TO BOARDS/COMMISSIONS • Chairman Loomis discussed the "Appointment/Re-Appointment Process" pursuant to the working outline of the Board/Commission Appointment Process. The Task Force Members reviewed the current application and F:\Susan\Govt Task Force\DRAFT Minutes 021201 1 s proposed recommendations to make the application better and/or less complicated. Larry Holden volunteered to draft a new application based upon the following comments: • Marilyn Cook suggested that all service to the Town should be listed, including help at Town-sponsored functions. Also, she thought an applicant should explain how previous volunteer service would apply to the volunteer position in which they are currently applying. She also thought that the application should include specific descriptions of each Board/Commission. • Richie Feinberg listed several yes/no questions in which to add to the application or discuss during the interview. 1) Are you willing and able to commit 4-6 hours per month if appointed? 2) Are you able to attend Town Council meetings? How often? 3) Are you able to attend other various Board/Commission meetings? How often? 4) Are you willing and able to attend other Board/Commission meetings if appointed? 5) Are you willing and able to complete the Citizen Planning Institute? 6) Do you expect to attend all meetings? 7) Are you willing and able to complete a mini-course which would define the role of the Board/ Commission? 8) Would you have any conflict of interests if appointed? • Vice-Chairman Kriegh thought that essay questions were a deterrent to the application process, and thought yes/no questions were more effective. He also thought an explanation as to why one wants to serve on a particular Board/Commission was not necessary. Also, Vice-Chairman Kriegh felt that if an applicant reviewed the Appointment Outline that the applicant would know what was to be expected. • Larry Holden thought a more thorough application was good and specific yes/no questions would be better during the interview process. He also felt that a "general" application in addition to a "specific" application was not necessary. • Don Dvorak thought that too much weight was placed on the validity and strength of the application. In addition, he thought an "Oro Valley University" or education about the Town and discussion about how to conduct a meeting would be insightful for prospective volunteers. • Town Clerk Kathi Cuvelier offered insights that seldom do the applications received contain a great deal of essay answers. She also indicated that it is necessary not to use `leading' questions. She believes that there are varying degrees of interest and just filling out an application can be seen as interest. • Chairman Loomis proposed separate applications for each Board/ Commission. There might be one application for general interest in volunteering for the Town, and another application for a specific interest in a particular Board/Commission. Chairman Loomis also suggested that the interviews may be more specific based upon just a "general" application. F:\Susan\Govt Task Force\DRAFT Minutes 021201 2 • NEXT MEETING(s). • SPECIAL. On Monday, Marchpp.:ito.**m., Chairman Loomis declared the next Special meeting date. • FORUM: Tentatively on Wednesday, (Ofil :H?ppll:: t:::: ': :::: .: ..:.:.:.:.: .!:....:a opand on Wednesday, Mar 2 ggpqmo ::: ••.•.::;-i.•.•.•. ••:•••:•: ••:• ................................... ........:.....:...........:......................................: • REGULAR: The next Regular meeting date will be Monday, Fooparvw t: : pm , at which the Appointment to Boards/Commissions will movpbe discussed. The following Regular meeting date will be Monday, co The upcoming.............�.................................t...........:.:.:.:.:...:......................�....:.:...... agenda will cover the following: • Approval of February 12, 2001 Minutes • Discussion of Appointment to Boards/Commissions outline • Vote regarding III(A)(c)(i) Oro Valley residency (continued) • Vote regarding III(A)(c)(ii) Completion of CPI (continued) • Discuss "Public Opinion Forum" • Discuss and review revised application • Finalize Appointment Outline • Finalize how appointments will be made • Discuss format for recommendation to the Council • New Business • Discussion of Next Meeting/Agenda • ADJOURNMENT. Larry Holden moved to adjourn at 5:50 p.m. Seconded by Marilyn Cook. Motion carried 5-0. RESPECTFULLY SUBMITTED, TOWN OF ORO VALLEY cit n I. Baczkie icz Civil Paralegal F:\Susan\Govt Task Force\DRAFT Minutes 021201 3 4NFT TOWN OF ORO VALLEY GOVERNMENT REVIEW TASK FORCE INVITES THE TOWN OF ORO VALLEY RESIDENTS TOA "PUBLIC OPINION FORUM" *** Topic: Possible increase from a 5-Member Council to a 7-Member Council DATE(S): March 14, 2001 7:00 p.m. — 9:00 p.m. and March 28, 2001 7:00 p.m. — 9:00 p.m. WHERE: Council Chambers 11000 N La Canada Drive Oro Valley, AZ 85737 Nore : If unable to attend or if you have any questions, please contact Town Clerk Kathi Cuvelier at 229-4700 or at kcuvelier@orovalley. net