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HomeMy WebLinkAboutMinutes - Government Review Task Force - 1/8/2001 TONIN OF ORO VALLEY GOVERNMENT REVIEW TASK FORCE MEETING MINUTES JANUARY 8, 2001 • The thirteenth Government Review Task Force meeting was called to order by Chairman Paul Loomis at 4:38 p.m. • ATTENDANCE: • Chairman Paul Loomis • Kathi Cuvelier • Don Dvorak • Susan Baczkiewicz • Marilyn Cook • Larry Holden • Richard Feinberg • Vice-Chairman Jim Kriegh (absent) • Dan Dudley (absent) • APPROVAL, OF MINUTES. Don Dvorak motioned for approval of the December 18, 2000 Special meeting minutes. Seconded by Marilyn Cook. Motion carried 4-0. • STUDY SESSION. In preparation of the Joint Study Session, there was no questions or concerns regarding the presentation of the Council Membership Report by Richie Feinberg or regarding the presentation of the Districting Report by Don Dvorak. However, concerning the Vice-Mayor Selection Policy, discussion and revisions were centered around the following: • § 2-1-3(B) — clarification is needed • § 2-1-4(B) — since the Vice-Mayor does not engage in a separate oath of office from the Council Members, then the "and sworn in" text was deleted. • § 2-1-4(C) — text to be added to clarify that a Vice-Mayor acting as Mayor should be compensated as Mayor. • APPOINTMENT TO BOARDS/COMMISSIONS • Chairman Loomis opened the discussion concerning the appointment process with an introduction of Karen Rogers who had been declined as a volunteer for the Planning & Zoning Commission. Ms. Rogers explained that she felt ignored because of the fact that no real selection/notification process was in place. She felt that the current system lacked consistency and consideration for one's feelings. Chairman Loomis agreed that proper notification should be considered once a volunteer interviewed for a position and was either chosen or not selected for such position. Ms. Rogers concluded that there should also be a process in place where an applicant may inquire about which areas may need improvement in order to be considered for any other positions in the future. F:\Susan\Govt Task Force\Minutes 010801 • Chairman Loomis directed further discussion concerning the "Needs of the Town" pursuant to the working outline of the Board/Commission Appointment Process: • Each Board/Commission will be reviewed in reference to term limits. • Each Board/Commission will be classified as either an active or dormant Board/Commission. • Each Board/Commission will be designated as a Task Force, Standing, or Special Board/Commission. • See attached outline form. • Chairman Loomis directed further discussion concerning the "Needs of the Board": • Town Clerk Kathi Cuvelier will provide the Task Force members with current Board/Commission job descriptions. • Each Board/Commission will be reviewed considering staggered membership. Some Task Force members felt that this would allow fresh points of view and new knowledge into the various Town Boards/Commissions. • See attached outline form. • NEXT MEETING(s). • PE IA S C L. On Monday, .............................January. :.....:VRPP.1:..,..:.: U� �.:: ., Chairman Loomis declared the next Special meeting date. ............................... • REGULAR: The next Regular meeting date will be Monday, January 22, 2001, at 4 30 p m :i.:il ." at which the Appointment..,... , to Boards/Commissions will be discussed. The agenda will cover the following: • Approval of January 8, 2001 Minutes • Discussion of Appointment to Boards/Commissions outline • New Business • Discussion of Next Meeting/Agenda ADJOURNMENT. Larry Holden moved to adjourn at 5:37 p.m. Seconded by Don Dvorak. Motion carried 4-0. RESPECTFULLY SUBMITTED, TOWN OF ORO VALLEY S n I. Baczkiewicz Civil Paralegal F:\Susan\Govt Task Force\Minutes 010801 2