HomeMy WebLinkAboutMinutes - Government Review Task Force - 12/18/2000 TOWN OF ORO VALLEY
GOVERNMENT REVIEW TASK FORCE
MEETING MINUTES
DECEMBER 18, 2000
• A Special Meeting of the Government Review Task Force was called to order
by Vice-Chairman Kriegh at 4:07 p.m.
• ATTENDANCE:
• Vice-Chairman Jim Kriegh
• Don Dvorak
• Marilyn Cook
• Richard Feinberg
• Susan Baczkiewicz
• Chairman Paul Loomis (arrived at 4:12 p.m.)
• Larry Holden (absent)
• Kathi Cuvelier (absent)
• Dan Dudley (absent)
• APPROVAL OF MINUTES. Don Dvorak motioned for approval of the
December 11, 2000 meeting minutes. Seconded by Richard Feinberg.
Motion carried 4-0.
• COUNCIL POLICIES/PROCEDURES. Vice-Chairman Kriegh opened
the discussion concerning the latest version of the Council Policies/
Procedures, which was integrated with the City of Goodyear's Council
Policies/Procedures, as follows:
• §4.1(A) —the text in §4.3(B), which determines that the Presiding Officer
or Council majority may hear citizen comments was added.
• §4.3 —Town Attorney Dan Dudley will verify if the law designates who may
call a Special meeting of the Council.
• §4.4 —Town Attorney Dan Dudley will verify whether a Study Session
needs to have a quorum present to conduct this type of meeting. In the
absence of having a quorum at a Study Session, the meeting may be
designated as a sub-committee meeting of the Council.
• §4.5(A) —Text to be added identifying what types of items may be placed
on an Executive Session agenda according to ARS § 38-431.03.
• §4.5(C) — Discussion clarifying that Executive Session minutes are never
made available to the public. According to ARS § 38-431.03(C), the Town
may disclose the minutes of an Executive Session to the Attorney General
or to the Pima County Attorney upon receipt of a written complaint alleging
a violation of this provision at an Executive Session of the Town.
• §4.6 — referencing citizen comments, "may" text replaced "shall not" text.
• §4.7(A) — "Emergency" meetings were added to the list of public meetings.
• §4.7(B) — "however" text was deleted.
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• §4.8(C) — discussion clarifying the availability of recorded minutes and
adding text to reflect same. In addition, Town Clerk Kathi Cuvelier will
verify the time frame in which the minutes will be made available to the
public based upon current staffing issues.
• §4.8(D) — to be deleted based upon the additional text in §4.8(C).
• §4.8(E) — referencing the web site, "may be" text replaced "are made" text.
• §5.1(B) —Town Clerk Kathi Cuvelier to identify the regular posting areas of
the Town, and adding text to reflect same.
• §5.2(A) — discussion concerning adding an additional person (Council
Member) to the Agenda Committee due to possible conflicting schedules
and possibility of delaying the approval of the agenda in a timely manner.
Some items placed on the agenda have value to the Town, and any
additional time taken (to accommodate schedules) to approve the agenda
or continue an item, may cause economical hardships upon the Town.
Also, a 3-month rotation period was considered instead of the 4-month
rotation of Council Members serving on the Agenda Committee. Town
Clerk Kathi Cuvelier to verify the current meeting dates/schedule of the
Agenda Committee.
• §5.2(B) —the text referencing 10 days to draft the agenda was deleted.
• NEW BUSINESS.
• Chairman Loomis confirmed that both December 25, 2000 and January
15, 2001 are holidays and no GTF meetings will be held on either of those
days.
• On Tuesday, ................:... ary:.:2,.:.:: a01.:.,:.:.at.:. ..:3Q:.:.p,.: ., Chairman Loomis will meet
with the presenters of the Districting Report, Council Membership Report,
ort,
and Town Code amendment regarding the Mayor, Vice-Mayor, and Mayor
Pro Tempore. Chairman Loomis stated that the meeting shall be posted,
but that Staff is not expected to attend.
• On January 29, 2001, Town Clerk Kathi Cuvelier is expected to give a
brief presentation concerning the process of when/how the Council packet
is developed. Chairman Loomis asked that the agenda,packet memo
regarding timeframe should be mailed/e-mailed to all Task Force
members prior to this Special Meeting.
• References to ARS § 38-431.02(C) at Section 5.1, Preparation and
Posting Notices, and to ARS X38-431.09 at Section 5.2, Agendas, will be
verified by the next Special Meeting.
• NEXT MEETING(s).
• SPECIAL. On Tuesday, January:.:2,.:.:. :.:.:.:.:.:.:.:.:.:.:.3:.:.at.:.4.,:30p;,:m., the Study Session
presenters will meet.
• SAL.
P
E I
C On Mondaat y, :.:.:..:.:.::.:.:..:.:.::.:.:..:.:y.:.:.:.:.:.:.:.:.:r.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:., 4 : 0p.:m., Chairman Loomis
declared the next Special meeting date.
• REGULAR: Chairman Loomis confirmed the regular meeting date of
Monday, January 8, 2001, at::::430:::: . ::::
• STUDY SESSION: The Study Session is scheduled for Monday, January
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• REGULAR: The following regular meeting date will be Monday, January
22, 2001, at :
0..�:.:. at which the Appointment to Boards/Commissions
will be discussed.
• The January 8, 2001 agenda will cover the following:
• Approval of December 18, 2000 Minutes
• Study Session Preparation
• New Business
• Discussion of Next Meeting/Agenda
ADJOURNMENT. Vice-Chairman Kriegh moved to adjourn at 5:25 p.m.
Seconded by Don Dvorak. Motion carried 4-0.
RESPECTFULLY SUBMITTED,
TOWN OF ORO VALLEY
Sus . Baczliewicz
Civil Paralegal
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