HomeMy WebLinkAboutMinutes - Government Review Task Force - 12/4/2000 TOWN OF ORO VALLEY
GOVERNMENT REVIEW TASK FORCE
MEETING MINUTES
DECEMBER 4, 2000
• A Special Meeting of the Government Review Task Force was called to order
by Vice-Chairman Kriegh at 4:36 p.m.
• ATTENDANCE:
• Vice-Chairman Jim Kriegh
• Don Dvorak
• Marilyn Cook
• Richard Feinberg
• Larry Holden
• Susan Baczkiewicz
• Kathi Cuvelier (arrived at 4:40 p.m.)
• Dan Dudley (arrived at 5:18 p.m.)
• Chairman Paul Loomis (arrived at 5:27 p.m.)
• COUNCIL, POLICIES/PROCEDURES. Vice-Chairman Kriegh opened
the discussion concerning the latest version of the Council Policies/
Procedures, which was integrated with the City of Goodyear's Council
Policies/Procedures, by indicating additional clarification to the draft that he
presented to the GTF. Richard Feinberg questioned whether Section 2,
Definitions, was a necessary component of the document. Don Dvorak noted
that the document is lengthy and asked that a consideration be made to limit
the document to eight (8) pages. The Task Force considered the following
revisions:
• Preface (B) — "and annually thereafter" text was added to the end of the
Council Indoctrination section.
• §1.1(C) — "Town Council Policies" text was included in list, which re-
lettered the items listed.
• §1.1(E) — "as amended" text was deleted from the Roberts Rules of Order
entry.
• §1.2(B) — "Departmental" liaison replaced Council Member liaison text.
• §2.2 — clarification was made that Packet information may be located
under Section 5.2(D).
• §2.3 — the specific types of Meetings were subdivided as A, Regular; B,
Executive; C, Special; and D, Study Session.
• §2.6 — the text referring to public records maintained in a separate set of
books was deleted.
• §2.7 — text was modified to "A Public Body means the Town Council."
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• §2.9 —the text referring to public records maintained in a separate set of
books was deleted, and text referring to "maintained in public files" was
added.
• §2.10 — a definition of Study Session was added, and clarification
concerning whether a Study Session needs to have a quorum present to
conduct this type of meeting. In the absence of having a quorum at a
Study Session, then the meeting shall be designated as a sub-committee
meeting of the Council.
• §3.1 — text from Section 6.1 was integrated with Section 3.1 text in order
to clarify the role of a Mayor Pro Tempore.
• §3.2 — "consensus" text was deleted.
• §4.1(A) — "Oro Valley" replaced Goodyear.
• §4.1(B) — "the same" text was replaced by "such" in reference to time and
location of a Special meeting, and "may" text replaced shall in reference to
providing for comments.
• §4.1(C) — "or cancel the meeting" text was added at the end of this
section.
• §4.3(A) — clarification was added concerning who calls a Special meeting.
Town Attorney Dan Dudley will verify if the law designates whom may call
a Special meeting of the Council.
• NEW BUSINESS. Chairman Loomis announced that both December 25,
2000 and January 15, 2001 are holidays and no GTF meetings will be held on
either of those days.
• NEXT MEETING. Chairman Loomis declared the next Special meeting date
as
Monday,Y, December....................................:.:p......:ppogot. .,m.:.:.:.:... .:kogChairman Loomis then
confirmed the regular meeting date of Monday,
p (The next regularly scheduled meeting date will be Monday,
appliggt4i.Vigim.) T h e upcoming agenda will cover er the following:
• Approval of November 27, 2000 and December 4, 2000 Minutes
• Study Session Preparation
• Discussion concerning the Appointment to Boards/Commissions.
• New Business
• Discussion of Next Meeting/Agenda
• ADJOURNMENT. The GTF adjourned at 6:15 p.m.
RESPECTFULLY SUBMITTED,
TOWN OF ORO VALLEY
H .Adide
Su an I. Baczkiewicz
L.
Civil Paralegal
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