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Home My WebLink AboutMinutes - Government Review Task Force - 10/9/2000 TOWN OF ORO VALLEY GOVERNMENT REVIEW TASK FORCE MEETING MINUTES OCTOBER 9, 2000 • The eighth Government Review Task Force meeting was called to order by Chairman Loomis at 4:36 p.m. • A'TT'ENDANCE: • Chairman Paul Loomis • Kathi Cuvelier • Vice-Chairman Jim Kriegh • Dan Dudley • Susan Baczkiewicz • Larry Holden • Marilyn Cook • Richard Feinberg • Don Dvorak • APPROVAL OF MINUTES. Don Dvorak motioned for approval of the September 28, 2000 Regular meeting minutes and the October 2, 2000 Special meeting minutes. Seconded by Vice-Chairman Kregh. Motion carried 5-0. • DISTRICTING. • Chairman Loomis opened this item for discussion after review of the PROs/CONs concerning Districting and noted that it may be too early to incorporate a districting form of government for the Town. Since the property to the west of the Town is not completely built-out, and because the Tortolita issue is still pending, the Town's boundaries may change making the District boundaries disproportionate. • Vice-Chairman Kriegh stated that he would like to see a vote by the Oro Valley residents whether Districting would be favorable Marilyn Cook noted that like Lake Havasu, with a population of approximately 42,000, a Districting form of government is not appropriate because the Town is not large enough. Larry Holden also noted that there is too much proposed growth and that it would be best for Oro Valley to wait until the next census to consider the Districting system. • Chairman Loomis stated that the GTF should present a report to the Mayor and Council, including the PROs/CONs matrix and a description of the new laws concerning Districting, and recommend that Districting should not be considered at this time, but rather table the Districting concept for Oro Valley at a later date. Don Dvorak moved to accept the recommendation by Chairman Loomis as the consensus of the GTF. Seconded by Richard Feinberg. Motion carried 5-0. F:\Susan\Govt Task Force\Minutes 100900 1 • COUNCIL, MEMBERSHIP. • Chairman Loomis opened this item for discussion after review of the PROs/CONs concerning the increase of Council Membership from five (5) to seven (7) members. Chairman Loomis noted that a challenge for a 5- Member Council is meeting a quorum of three (3) Members. In this instance, decisions made for the Town are made by essentially only two (2) Council Members; however, highly controversial issues are usually continued in order to allow a greater number of Council Member votes. Chairman Loomis also noted that most 7-Member Councils are happy with that number and noted that a balance of the Town's existing number of staff with any additional Council Member is feasible. • In further discussion concerning a 7-Member Council, Marilyn Cook thought that developer domination of rezoning issues might be curtailed. Richard Feinberg is in favor of more Council Members making a decision regarding issues of finance and handling the Town's budget of $80,000,000.00. Don Dvorak would be interested in the concept of a greater diversity of talent to serve on the Council. • On the other hand, both Larry Holden and Vice-Chairman Kriegh share thoughts that if the current 5-Member Council isn't broke, then don't fix it. • Town Attorney Dan Dudley will advise the GTF about whether or not the Town could return to a 5-Member Council if the decision was made to go to a 7-Member Council and found that it was not suitable for the Town. • APPOINTMENT TO BOARDS/COMMISSIONS. • Chairman Loomis stated that at a recent Council meeting, there was a debate concerning the minimum requirements of an individual to be selected to a Board/ Commission. Currently, the interview process is conducted by the Chairman of that particular Board/Commission, the affected Department Head, and a Council Liaison. Once the interviews have been completed, a recommendation is presented to the Mayor and Council at a regular Council meeting. In the past, the political climate was not conducive to volunteers in the Town. Presently, the Town has had many volunteers to interview for the various positions on the Boards/ Commissions. Town Clerk Kathi Cuvelier mentioned that the applications received by the volunteers who were not chosen are kept on file for approximately six (6) months. When a subsequent opening occurs on a Board/Commission, the applications on file are re-examined and the position is also advertised in the newspaper in order to maintain a fresh cross-section of volunteers. • Chairman Loomis suggested that an alternative option might be to have each (4) Council Member recruit/endorse a member to the Board/ Commission, along with one (1) recruitment/endorsement by the Mayor, and two (2) recruitments/endorsement by the Town Manager. • Vice-Chairman Kriegh read a letter from Bill Adler in response to the recent debate concerning selection to a Board/Commission. He suggested that Human Resources should routinely evaluate the Board/Commission members in order to advise them of their performance. F:\Susan\Govt Task Force\Minutes 100900 2 He also suggested that there should be a maximum of two 3-year terms in reference to any re-appointment. • In further discussion, Vice-Chairman Kriegh suggested that perhaps a questionnaire could be submitted by the public at large. those members of the public who actually attend the Board/Commission meetings, who "evaluate" the Board/Commission member. Marilyn Cook strongly suggested setting term limits. Don Dvorak was concerned that these evaluations of the Board/Commission members may be adding more paperwork for Town staff and "institutionalizing" the volunteer position. • Town Attorney Dan Dudley added that the traditional format for appointment to a Board/Commission is done by the Chief Executive Officer, and then the Board/Commission members would serve the same term limit as that appointing body. • NEW BUSINESS. • The term of the GTF expires October 19, 2000; however, the matter will go before the Mayor and Council on Wednesday, October 18, 2000 to consider an extension of the GTF terms for six (6) months ending April 30, 2001. • Chairman Loomis asked that Susan Baczkiewicz compile the various methods of appointment to a Board/Commission in order to discuss in length at the next regularly scheduled GTF meeting. In addition, a few Council Members will be invited to this meeting to give their insights and opinions concerning this issue. • Chairman Loomis discussed what types of presentations are expected to go before the Mayor and Council concerning the various issues. He suspects the Districting issue and amendment to the Town Code referencing the Mayor, Vice-Mayor, and Mayor Pro Tempore, will be regular agenda items. It is likely that the Council Policies/Procedures and the Council Membership issues will be presented at a Council Study Session. • NEXT MEETING. Chairman Loomis had previously declared a Special Meeting for Monday, :��::�� to t the Council Policies/Procedures. Our next regularly scheduled meeting will be Monday, .................................................................................. ..................................................................................... Octcbe 23, 0,at r' The upcoming agenda for the regular GTF meeting will cover the following: • Approval of Minutes • Discussion of the report to be presented to the Mayor and Council concerning Districting • Continued discussion concerning increased Council membership from 5-Members to 7-Members. • Continued discussion [with guest Council Members] concerning the appointments to Boards/Commissions • New Business • Discussion of Next Meeting/Agenda F:\Susan\Govt Task Force\Minutes 100900 3 • ADJOURNMENT. Vice-Chairman Kriegh moved to adjourn at 5:55 p.m. Richard Feinberg seconded the Motion. Motioned carried 5-0. RESPECTFULLY SUBMITTED, TOWN OF ORO VALLEY 1 ipil7ek: S an I. Baczkiewicz7 Civil Paralegal F:\Susan\Govt Task Force\Minutes 100900 4