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HomeMy WebLinkAboutMinutes - Public Safety Personnel Retirement System Board - 4/10/2015 r I MINUTES ORO VALLEY PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM (PSPRS) LOCAL BOARD Friday, April 10, 2015 KACHINA CONFERENCE ROOM ADMINISTRATION BUILDING 11000 N. LA CANADA DRIVE CALL TO ORDER Chair Lemos called the meeting to order at 2:00 pm. ROLL CALL PRESENT: Stacey Lemos, Chair Richard Tracy, Member Katherine Beck, Member Marshall Morris, Member Andrew Lopez, Member 1. APPROVAL OF MINUTES FROM JANUARY 30, 2015 Ms. Hendrix notated a correction on the motion to adjourn to read "Mr." not "Ms." MOTION: Mr. Morris moved to approve the January 30, 2015 minutes as amended and was seconded by Mr. Lopez. MOTION carried, 5-0. 2. REVIEW AND APPROVAL OF NEW MEMBERSHIP APPLICATION(S): A. Steve LaVeau, effective February 23, 2015 MOTION: Ms. Beck moved to approve the new membership application for Officer LaVeau and was seconded by Mr. Morris. MOTION carried, 5-0. 3. REVIEW AND APPROVAL OF DEFERRED RETIREMENT OPTION PLAN (DROP) APPLICATION(S): A. Douglas Hamblin effective April 4, 2015 MOTION: Ms. Beck moved to approve the DROP application for Officer Hamblin and was seconded by Mr. Lopez. MOTION carried, 5-0. EXECUTIVE SESSION Pursuant to ARS § 38-431.03(A), the Board may vote to convene in executive session to discuss or consider confidential records exempt by law from public inspection, and/or to consult with the Board's attorney for legal advice and to consider the Board's position and to instruct the Board's attorney regarding its position in contemplated litigation regarding items Agenda Items 4, 5 and 6. The Board will take action on these items in open session. MOTION: Mr. Tracy moved to go into Executive Session at 2:06 p.m. pursuant to ARS § 38-431.03(A) and was seconded by Ms. Beck. MOTION carried, 5-0. ADJOURNMENT OF EXECUTIVE SESSION MOTION: Mr. Morris moved to adjourn from Executive Session at 2:25 p.m. and was seconded by Mr. Lopez. MOTION carried, 5-0. 4. REVIEW OF ACCIDENTAL DISABILITY RETIREMENT APPLICATION AND MEDICAL RECORDS FOR POLICE OFFICER MICHAEL HOOD A. Applicant's presentation Applicant did not have a presentation. B. Board's review The Board reviewed the application and medical records. 5. CONSIDERATION AND POSSIBLE ACTION ON ACCIDENTAL DISABILITY RETIREMENT FOR POLICE OFFICER MICHAEL HOOD TO DETERMINE WHETHER THE APPLICANT EITHER FILED THE APPLICATION AFTER THE DISABLING INCIDENT OR HAS APPLIED FOR DISABILITY RETIREMENT Page 2 of 4 I WITHIN ONE YEAR AFTER THE DATE THE MEMBER CEASES TO BE AN EMPLOYEE MOTION: Mr. Tracy moved to say the applicant did file after the disabling incident and was seconded by Mr. Morris. MOTION carried, 5-0. 6. CONSIDERATION AND POSSIBLE APPOINTMENT OF A MEDICAL BOARD (DENNIS THRASHER, MD), PURSUANT TO ARS § 38-859(D), TO PERFORM AN INDEPENDENT MEDICAL EXAM OF THE APPLICANT MOTION: Mr. Lopez moved to send the applicant to an Independent Medical Examination with Dr. Thrasher and was seconded by Mr. Tracy. MOTION carried, 5-0. 7. REVIEW AND DISCUSSION OF THE FUND STATUS AND THE ACTUARIAL REPORTS The fund status and actuarial reports were discussed. Chair Lemos passed out a chart of the Town's unfunded liability over the years. 8. DISCUSSION AND POSSIBLE ACTION ON HOW THE BOARD SHOULD PROCEED WITH FUTURE EXECUTIVE SESSION MINUTES Mr. Benavidez recommended the Board review and approve executive session minutes. MOTION: Mr. Morris moved to review and approve of the executive session minutes and seconded by Ms. Beck. MOTION carried 5-0. 9. FUTURE AGENDA ITEMS A. Mr. Lopez requested a presentation from a PSPRS representative regarding PSPRS funds. B. Chair Lemos advised of the follow up to Officer Hood's Accidental Disability Retirement application. C. The Board would like at the first calendar year meeting to have the status on the following: Page 3 of 4 1. annual actuarial reports (Mr. Morris request) 2. review disability retirements with less than 20 years of service (Ms. Beck's request), and 3. a breakdown of how many disabilities are lateral transfers (Ms. Beck's request). ADJOURNMENT MOTION: Mr. Lopez moved to adjourn at 3:08 p.m. and was seconded by Mr. Morris. MOTION carried, 5-0. 41,kp, Prepared By: Catherine Hendrix, Senior Office Specialist Page 4 of 4