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HomeMy WebLinkAboutMinutes - Citizen Corps Council - 7/8/2009 MINUTES ORO VALLEY CITIZEN CORPS COUNCIL SPECIAL SESSION WEDNESDAY, JULY 8, 2009 HOPI ROOM DEVELOPMENT SERVICES BUILDING 11000 NORTH LA CANADA DRIVE CALL TO ORDER: 5:02 P.M. ROLL CALL PRESENT: Dick Tracy, Chair Bill Glore, Member Jason Larter, Member George Blanton, Member Karen Hauca, Member John Lowe, Proxy for George Blanton ABSENT: Sue Philpot, Member Joyce Home, Proxy for Sue Philpot Scott Ingram, Member Todd Jaeger, Member 1. APPROVAL OF MINUTES—February 2,2009 MOTION: Commander Larter MOVED to approve the February 2, 2009 meeting minutes. Mr. Glore SECONDED the motion. Motion carried 5-0. 2. REGIONAL CCC REPORT Chair Tracy reported the Pima County Citizen Corps Council met in Yuma on November 8, 2008 and is planning the next annual meeting on October 9-10, 2009. He volunteered Oro Valley to be the host community for the meeting and met with the Hilton El Conquistador to discuss the venue. 3. CITIZEN VOLUNTEER ASSISTANTS PROGRAM (CVAP) / VOLUNTEERS IN POLICE SERVICES (VIPS) REPORT Mr. Blanton introduced John Lowe as the Vice Chairman of CVAP. 07/08/09 Minutes,Oro Valley Citizens Corps Council Page 2 of 5 Mr. Lowe presented a recap of the CVAP volunteer hours worked and broken down by activities. CVAP worked 6816 hours during the first half of 2009. Mrs. Hauca indicated that a volunteer hour worked is worth $18.17 per hour, in Arizona for a total savings of$123,846.72. Discussion ensued regarding the License Plate Reader (LPR) and its benefits. Mr. Lowe also presented a CVAP organizational chart to aid in the catastrophic disaster plan. He indicated this plan was in the works and would include plans with or without any communications. Mrs. Hauca volunteered to conduct training with family members of CVAP so that they would be prepared if they were called out. Mr. Lowe informed the group they will be taking an inventory of CVAP members' special skills so they could be utilized more efficiently. Mr. Lowe reported the CVAP badge number designations have been changed from Victor to CVAP. Also, the units are now CVAP Unit 1, 2, 3 and the LPR is CVAP Unit 4. 4. NEIGHBORHOOD WATCH (USA ON WATCH) REPORT Chair Tracy advised there was a Neighborhood Watch forum held on Monday, July 6, 2009 and that the Community Resource Unit is working on revitalizing the program. The OVCCC discussed contacting CVAP member, John Leonard to be a representative for Neighborhood Watch as one is not currently assigned. 5. CERT REPORT Ms. Hauca indicated she is the CERT Coordinator for the State Citizen Corps Council and that they are working on outreach. She will be the liaison for the southern region for the State CCC. She advised there will be CERT training in Oracle, AZ soon. Chair Tracy inquired about CERT meetings. Ms. Hauca said meetings are no longer being held. A. STATUS OF TEEN CERT PLANNING Ms. Hauca informed the group that she has not been able to meet with Mr. Jaeger to review the information she collected. Commander Larter suggested the OVCCC research incorporating Teen CERT into our Teen Academy. He agreed to report his findings at the next meeting. 07/08/09 Minutes,Oro Valley Citizens Corps Council Page 3 of 5 B. REPORT FROM CERT TEAM COMMITTEE Ms. Hauca had nothing to report. 6. FIRE CORPS REPORT Ms. Hauca advised that Golder Ranch recently started a Fire Corps. Commander Larter requested Ms. Hauca to research if there is an Oro Valley resident on the Fire Corps would be willing to act as a representative to the Council and report back to us at the next meeting. 7. MEDICAL RESERVE CORPS (MRC) REPORT No one was available for a report. 8. BILL GLORE REPORT Mr. Glore had nothing to report. 9. CHAIR REPORT Chair Tracy advised that he is working on better attendance for OVCCC meetings. 10. DISCUSSION AND POSSIBLE ACTION REGARDING PLACEMENT OF THE CITIZEN CORPS COUNCIL SUBWEB WITHIN THE ORO VALLEY WEBSITE Commander Larter explained that it would be possible to put a link to the OVCCC on the Town's website and use this as a way to post information about the OVCCC. MOTION: Ms. Hauca MOVED to have information gathered to put on the website and be presented at the next meeting. Mr. Blanton SECONDED the motion. Ms. Hauca volunteered to be a resource if information was needed for the website. MOTION carried 5-0. 11. REVIEW OF THE OVCCC NEWSLETTER MAILER 07/08/09 Minutes,Oro Valley Citizens Corps Council Page 4 of 5 Chair Tracy was pleased with the mailer contained in the Vista. He advised all future Vistas will be posted online and this may be an additional outlet for OVCCC information. 12. DISCUSSION AND POSSIBLE ACTION ALLOWNIG PROXY MEMBERS WITH VOTING RIGHTS Chair Tracy explained proxy members currently do not have voting capabilities. MOTION: Mr. Blanton MOVED to allow proxy members to vote in the absence of the represented member and that the proxy should be designated by the chair of the function. Ms. Hauca SECONDED the motion. MOTION carried 5-0. 13. DISCUSSION AND POSSIBLE ACTION INITIATING OVCCC BYLAWS Chair Tracy stated inconsistencies within the bylaws. Chair Tracy noted that in one section in the bylaws indicate a person employed by the Town cannot be a member of a board and if the OVCCC is a board under the by laws, then the Chief of Police cannot be the secretary because he is employed by the Town. He recommended all suggestions be brought to Ms. Sumpter and the bylaws be reviewed at the next meeting. Ms. Hauca and Commander Larter recommended the members currently in attendance submit any changes within two weeks. Chair Tracy also suggested the bylaws include a change of quorum so only three members are needed. He recommended quorum include the Chair or Vice Chair, a volunteer and a Town employee. He asked this be added as a separate agenda item. 14. DISCUSSION AND POSSIBLE ACTION REGARDING APPOINTMENT OF VICE CHAIR Chair Tracy indicated that having a vice chair would allow for the meeting to be held in his absence. MOTION: Commander Larter MOVED to nominate Mr. Glore as a vice chair. Ms. Hauca SECONDED the motion. MOTION carried 5-0. 15. DISCUSSION AND POSSIBLE ACTION REGARDING CHANGING THE MEETING DAYS AND/OR TIMES Chair Tracy explained because of the current scheduled dates/times, it sometimes conflicts with Town Council meetings. He also noted that moving the meeting days and times in the past has not necessarily made attendance better. 07/08/09 Minutes,Oro Valley Citizens Corps Council Page 5 of 5 MOTION: Ms. Hauca MOVED to hold meetings every other month, on the second Tuesday at 6:00 pm. Mr. Glore SECONDED the motion. The new meeting day and time are to take effect with the September meeting. MOTION carried 5-0. 16. STORM READY UPDATE Commander Larter advised the group the Town has been recertified and the signs have been installed. They are located at La Canada, La Cholla and Tangerine. ADJOURNMENT: The next meeting is scheduled for Tuesday, September 8, 2009 at 6:00 P.M. in the Kachina Room in the Administration Building. MOTION: Mr. Blanton MOVED to adjourn the meeting at 5:57 p.m. Mr. Glore SECONDED the motion. Motion carried 5-0. Prepared by: ./ Sik.;& Cassidy 11 pter Office Specialist