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HomeMy WebLinkAboutMinutes - Citizen Corps Council - 5/9/2007 5/9/07 Minutes,Oro Valley Citizens Corps Council Page 1 of 6 MINUTES ORO VALLEY CITIZEN CORPS COUNCIL REGULAR SESSION WEDNESDAY, MAY 9, 2007 HOPI CONFERENCE ROOM DEVELOPMENT SERVICES BUILDING 11000 NORTH LA CANADA DRIVE CALL TO ORDER BY CHAIRMAN SCOTT INGRAM: 5:02 P.M. ROLL CALL PRESENT: ABSENT: Scott Ingram Bill Garner Bill Glore Les Caid Dick Tracy (left at 5:30 p.m.) Todd Jaeger Jason Larter George Blanton Courtney Labukas Karen Hauca(arrived at 5:42 p.m.) Sue Philpot (arrived at 5:27 p.m.) 1. APPROVAL OF MINUTES—JANUARY 10,2007 Mr. Ingram asked everyone to review minutes. Mr. Ingram advised under item 4, ASA needs changed to AESA. Mr. Tracy advised that Mr. Ingram's name was missing from the roll call list. MOTION: Lt Larter MOVED to approve the amended January 20, 2007 minutes. Mr. Tracey SECONDED the motion. Motion carried, unanimously. 2. STATE CITIZEN CORPS COUNCIL OUTSTANDING ACHIEVEMENT AWARD NOMINATION: Mr. Ingram advised that Bill Garner had coordinated the preparation of the nomination with Bob Kovitz' help and it had been submitted. Award winners are to be announced at the June AESA meeting in Phoenix. 3. UPDATE ON STATE CITIZEN CORPS COUNCIL ACTIVITIES BY SCOTT INGRAM: Mr. Ingram advised that the Department of Homeland Security has determined that State Citizen Corps Council can't use CCC money for awards. 5/9/07 Minutes,Oro Valley Citizens Corps Council Page 2 of 6 Mr. Ingram advised that the State Citizen Corps Council meeting will be held on June 5, 2007; and suggested that corporate sponsorship be pursued for the small amount of awards given. 4. CVAP (VIPS) REPORT Mr. Blanton reported they are adding another unit to their patrol and are working to get it up and running. Mr. Blanton and Lt. Larter discussed the current number of authorized members and that the budget for next fiscal year is requesting an additional 20 members be authorized, taking the number from 80 to 100. The group discussed the percentage of CVAP members that are CERT trained. Mr. Ingram suggested that as new CVAP members are accepted, they be recruited to become CERT trained. There was a discussion as to a data base or other method to easily identify members that are CERT trained, as well as developing a `badging or credentialing system'. Ms. Labukas state that Rural/Metro doesn't currently train CERT or have a badging system. Mr. Ingram pointed out that a governmental entity has to activate CERT trained persons in order for liability laws to be applicable. The type of I.D. the county issues makes it obvious to first responders that you're a volunteer and not a county employee. 5. NEIGHBORHOOD WATCH REPORT No one present to report. 6. CERT REPORT Ms. Hauca reported that on May 18, 2007 Golder Ranch Fire is hosting MERT training (monsoon season emergency training) from 7:00 -10:00 p.m. Speakers include Pima County Sheriff Office for traffic control and traffic safety, TEP for power safety and down power lines, and the National Weather Service to address monsoon storms and flooding issues. Oracle Fire held its first CERT class in March and will partner with Golder Ranch in the future. Golder Ranch is planning to have another CERT class this fall. Ms. Hauca has been working with Town of Oro Valley's I.T. and the Town of Oro Valley's website now has a link to print a flyer and application for CERT, which has been very successful so far. 5/9/07 Minutes,Oro Valley Citizens Corps Council Page 3 of 6 Ms. Hauca reminded the group that September is National Preparedness month and passed around a packet of material entitled "Get Ready" for community preparedness training targeted toward kids and adults. She's attempting to establish various locations with a minimum attendance of 10 and a maximum of what the facility will hold. There will be three session throughout the week and on the weekends. Mr. Ingram suggested that possibly some CCC funds could be used for printing of this training materials or subsidizing 72-hour or other types of kits, especially if bought in bulk— and with Town of Oro Valley logo - will coordinate with Rural/Metro Fire Department. Ms. Hauca said that CCC could sponsor safety snippets in local newspapers, and perhaps include safety flyers in with monthly water bills. Corporate support has included printing information on shopping bags and a Safety Day at the Catalina Bashas store last September which was a huge success. Mr. Ingram asked that anyone with suggestions email the group or himself with that information and Ms. Hauca offered to head up any committee effort if necessary. 7. FIRE CORPS REPORT Ms. Labukas is unaware—she will get an update from Mr. Caid. 8. MRC Mr. Ingram advised there wasn't much to report — the board didn't meet last month. They have been participating with the county health department and now have a nurse leader. The mental health group has become quite active as there are many retired psychologists/ psychiatrists in town who have been working on training issues. 9. REGIONAL CCC REPORT: Mr. Ingram reported at the last meeting there was an agreement to host South East Citizen Corps Council conference September 14 & 15, 2007 in Nogales. It is being held in partnership with the Mexican Consulate, and historically is a very useful conference which attracts very good speakers. 10. REPRESENTATION ON THE SOUTHEASTERN ARIZONA REGIONAL CITIZEN CORPS COUNCIL AND THE PIMA COUNTY CITIZEN CORPS COUNCIL: Mr. Ingram addressed Pima County CCC first saying the County should have representatives from each of the entities in Pima County. Mr. Ingram MOVED to nominated Mr. Tracy to represent Oro Valley and Lt. Larter SECONDED the motion. Motion carried unanimously. 5/9/07 Minutes,Oro Valley Citizens Corps Council Page 4 of 6 Mr. Ingram said that by-laws of the Southeastern Arizona Regional CCC say that the counties should nominate a representative. Mr. Ingram will recommend that Mr. Tracy be appointed to be the representative to this group also. Mr. Tracy said it was his understanding that the representative should be the Chairperson, or his appointed designee. Mr. Ingram said that he would appoint Mr. Tracy to be his designee. Mr. Tracy discussed the representation of areas that do not have an organized CCC and individuals attend meetings and each person from the same CCC all related to CERT expects to have a vote; and there's no one there representing CVAP or Volunteers in Police Service. It should be known who the representatives are and how they should vote. 11. TOWN OF ORO VALLEY BUDGET Mr. Ingram had previously talked with Bob Kovitz about visiting with Town Manager David Andrews regarding available monies for the Citizen Corps Council in next fiscal years budget. Further that there was about $5,000 in the current fiscal years budget. Mr. Ingram will visit with the Mayor about current available funds, since the Mayor is the one who appoints members to the CCC. Mr. Ingram suggested that if funds are available more brochures could be printed and more magnets could be ordered. Mr. Ingram asked for any suggestion anyone might have to make use of available funds. Mr. Tracy suggested Mr. Ingram consult with Mr. Garner about the possible purchase of weather radios, although it is unknown where they would be located and utilized appropriately — maybe the Sun City social hall. The group discussed placing in schools, but those have been furnished by the federal government. Mr. Ingram reported that one of his Americorps members had made a list of all the schools in Pima County and the appropriate contact for each school. Mr. Ingram will contact Mr. Jaeger and provide list to confirm training needs. Mr. Blanton inquired as to the readiness for disasters in the local schools, hospitals, etc. Ms. Philpot reported that North West Hospital has a very good plan in place; and have a plan to complete a disaster drill with both local Fire Department's as well as Oro Valley Police Department in the future. Lt. Larter explained the requirements for schools and reported that Amphi is very active. 12. REGIONAL CCC Mr. Ingram reported that the Volunteer Center will be holding CERT training for high school age children this summer. The Volunteer Center and the Make a Difference in Phoenix are partnering to do Volunteer Reception Training with Americorps volunteers throughout the state; utilizing funding from various sources. 5/9/07 Minutes,Oro Valley Citizens Corps Council Page 5 of 6 In February training was held in Tucson with 97 people participating -- and some being turned away due to shortage of space. Another one is being planed for Sierra Vista and Nogales in the next few months. Interested groups include the Navajos Nation and there will be training in Coconino County in Flagstaff on June 8, 2007. One will also be held in the White Mountains in the next few months. Training is free and open to the public and hope to attract teams of volunteers for this training. Mr. Ingram reported the VOAD Executive Committee has established of goal of creating a resource of teams who are trained in the proper procedures for mud-out and debris removal in a flood situation. There are two experts coming to provide train-the-trainer training so they are looking for groups of interested people. Training will be held in Tucson on June 1, 2007 at the Volunteer Center starting at 9:00 a.m. and in Phoenix June 2, 2007 at a place yet to be determined. 13. APPROVAL OF CCC FUNDS TO SUPPORT REPRESENTATION AT THE AESA ANNUAL CONFERENCE IN PHOENIX IN JUNE: Ms. Philpot MOVED and both Lt. Larter and Mr. Blanton SECONDED the motion - to send Ms. Hauca to the AESA Conference in June. Motion passed unanimously. 14. APPROVAL OF CCC FUNDS TO SUPPORT REPRESENTATION AT THE SE AZ CONFERENCE IN SEPTEMBER: Mr. Ingram asked that the Council authorize the Chairperson to make decision about funding members to attend functions, and the group discussed various aspects and restrictions including submitting an estimate of costs when requested travel monies. Ms. Hauca MOVED that the Chairperson have the latitude to approve travel with an approximate cost per person. Mr. Ingram is unsure who to ask about authority to spend Town of Oro Valley money and there was a discussion about possible other restrictions to this authority, as well as having some type of treasurers report at each meeting. Ms. Hauca AMENDED THE MOTION that the Chairperson have the latitude to authorize 3 members with a maximum of $750 per person. Mr. Blanton SECONDED the motion. Motion passed unanimously. Lt. Larter then announced the Town's conversion to new accounting software and that `real- time' financial reports should be available after July 1st, and we will establish a process to provide that information to the CCC members at regular meetings. The next meeting is July 11, 2007 and Mr. Ingram will not be here. Mr. Ingram asked for suggested agenda items and appointed Lt. Larter to be the Vice Chair for that meeting. Mr. Ingram questioned the normal summer break from meeting, but after a group discussion it was decided to hold to the current regular meetings as scheduled. 5/9/07 Minutes,Oro Valley Citizens Corps Council Page 6 of 6 15. ADJOURNMENT: Ms. Hauca MOVED to adjourn the meeting at 6:05 p.m. Ms. Philpot and Mr. Glore SECONDED the motion. Motion carried unanimously. Prepared by: Colleen Muhr Police Administrative Services Manager