HomeMy WebLinkAboutMinutes - Citizen Corps Council - 1/11/2006 MINUTES
ORO VALLEY CITIZEN CORPS COUNCIL
REGULAR SESSION
WEDNESDAY,JANUARY 11, 2006
HOPI CONFERENCE ROOM
DEVELOPMENT SERVICES BUILDING
11,000 NORTH LA CANADA DRIVE
ROLL CALL
CALL TO ORDER: 5:05 P.M.
PRESENT: ALSO PRESENT:
Scott Ingram Chuck Sweet
Bill Garner Mayor Loomis
Bill Glore Shelli Henselmeier
Bob Kovitz Tom Evans
Bud Stoddard
Dick Tracy ABSENT:
Jason Larter
Karen Hauca John Teegen
Sue Philpot (arrived 5:35) Todd Jaeger
Les Caid
1. APPROVAL OF MINUTES—DECEMBER 14, 2005
MOTION: Jason Larter MOVED to approve the December 14, 2005 minutes as amended.
Karen Hauca SECONDED the motion. Motion carried 9-0.
3. STATUS REPORTS
Volunteers in Police Services (VIPS): No report.
Community Emergency Response Teams (CERTs): Ms. Hauca reported that there are no
new classes planned yet. They are working on the RECERT weekend. They had a meeting
in November with the CERT instructor trainers and they are forming requirements to become
an instructor trainer. They will continue that planning at the meeting on February 2na.
Neighborhood Watch: No report.
Regional: Mr. Tracy stated that at the Southern Region Citizen Corps Council meeting,
concerned about the adoption of rules or bylaws was discussed. Mr. Ingram explained that
the Southern Region Citizen Corps Council represents all of the counties in region 5 (Pima
County, Yuma County, Cochise County and Santa Cruz County).
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Ms. Huaca stated that funding was discussed at the Regional meeting. Until now, funding
has been based on population which will no longer be the case. The state of Arizona and the
states in the 4 territories (55 entities) are in competition for federal money. The State has 6
weeks to create a proposal for distributing the funds to projects. The funds will increase for
2006. Funding is now performance project based.
Mr. Ingram stated that there will a significant portion that will be competition based for 2006
but there is still a portion that is population based. The State Citizen Corps Council has not
met on this topic recently but will meet on 1/25/06. Ms. Huaca suggested that anyone on the
State Citizen Corps Council make a budget so the proposal will be ready if it is necessary to
submit to the State, County or Regional board for the money.
Medical Reserve Corps: There was an adhoc Committee meeting on 1/10/06 which
combines all 3 of Medical Reserve Corps together. They will have a document created by
1/25/06 which states the qualifications to become a volunteer with the Medical Reserve Corp
in different tier levels.
Public Relations: Mr. Kovitz reported that the Town website is under redesign including
the Citizen Corps Council page. Red Cross is issuing their "Hero Awards" this year and
nominations are due to Red Cross by February 11th.
ADHOC Committee: No report.
2. REVERSE 911 PRESENTATION
Ms. Henselmeier discussed the following:
• Reverse 911 company information
o Headquartered in Indianapolis, IN
o Invented their own technology
o Community notification is all they do
o In house software development & customer support
o Certified Microsoft Partner& ESRI
• System information
o Hybrid solution—they are an onsite system
o Turn Key solution— 1 day of installation and 1 day of training
o Patented technology—efficient for multiple languages
o New releases on an annual basis
• Meeting specific needs
o Decide port size—how many phone lines from the system
o Identify connectivity
• Existing phone extensions
• Existing analog lines
■ TI lines
• Dedicated lines
o Select Optional Modules
o Getting data
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o Maps
o Implementation
• System includes
o Geo coded maps
o Geographical notification
o List based notification
o Hardware & software
o Installation &training
o 24/7 customer support
• Optional Modules
o Very customized
o High volume calling
■ Mass call
■ Reverse911.net
■ Line grabber
o Specialized applications
■ HazMat
■ Event tracker
■ Guardian calling
■ Mobilization plus
o Communications
■ Community information line
■ Faxing
• Notify via multiple devises
o Community information line
o Hearing devises
o Phone
o Fax
o Email
• Increase call out capacity
o Mass call—It is a 200 charge for every 4th call that goes out
o Reverse911.net—Neighboring communities could share phone lines
o Line grabber—It will only make call out sessions with analog phone lines
• Mobilize personnel by scenarios and functions
o Build scenarios and correlate job functions. The system will call until it gets
a positive response. It rotates people on call list.
o HazMat can implement into the system for projections
• Community information line can be used as a non-emergency 911
• Guarding Calling
o Prompts for a pin#to verify that a person does not need assistance
o Notifies 2 predetermined "guardians" if there is no response or if the pin# is
incorrect
■ Ideal for Senior Citizens
■ Ideal for disabled/home bound residents
■ Ideal for 24 hour businesses
• After install
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o Web based training
o Customer support
o 24 hour phone and email for technical support
o Public Relations assistance
The cost would be around $50,000 - $70,000 depending on the modules for the Town.
According to the population size, a 24-48 line system should be sufficient.
Ms. Henselmeier demonstrated the web-based system:
• Organizing and running a new session
• Reporting system shows all details such as if establishing contact was successful
• Message text and voice recording
• Calling lists and mapping fields
• HazMat
There is an annual cost of 12% for all new software versions and updates for years 2 and 3.
The first year is free. They also provide phone updates for free.
It can be used for sex offender notification, street closures, and internal administrative work.
Neighboring communities could share the equipment and the cost. The system can be
purchased through grants and Reverse 911 can help locate grants for communities.
4. STORM READY PRESENTATION—TOM EVANS
Mr. Evans, Warning Coordination Meteorologist with the National Weather Service Storm
Ready Program presented on the Storm Ready Program. The program is designed to help
protect against the ravages of severe weather. Severe weather in our area includes flash
flooding, strong winds and large hail. The program is aimed at arming communities with
communication and safety skills necessary to save lives and property.
It is a voluntary program and provides guidance and incentives to officials who want to
improve hazardous weather operations. The program may lower premiums on flood
insurance through National Flood Insurance.
The following are program guidelines:
• A designated Emergency Management representative from the Police Department
• Effective communication
o 24 hour warning point
o Emergency operations center
• Ability to receive National Weather Service warning
o NOAA radio with specific area message encoding
o Statewide LETS (Law Enforcement Telecommunications System)
o Amateur radio transceiver
o Pager system
o TV emergency alert system capable
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o NAWAS (The National Warning System)
• Monitor weather
o TV or internet
o Instruments to measure local weather conditions
• Warning dissemination
o NOAA weather radios in government buildings
o Cable TV audio/video overrides
o Local flood warning system
o Locally controlled methods
o Outdoor warning sirens
o Public education/training
o Action plans and procedures
• Recognition process
o Apply in writing
o Local review boards
o Verification visit
o Press conference/recognition
o Renewal is every 2 years
5. OLD BUSINESS ITEMS: No discussion.
6. FUTURE AGENDA ITEMS: No discussion.
ADJOURNMENT
There being no further business before the Council, Mr. Ingram adjourned the meeting at
6:38 p.m.
Respectfully submitted,
Danielle Tanner
Senior Office Specialist
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