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Home My WebLink AboutMinutes - Community Engagement Advisory Group - 2/9/2023MINUTES JOINT STUDY SESSION WITH THE FOLLOWING BOARDS AND COMMISSIONS: TOWN COUNCIL, BOARD OF ADJUSTMENT, BUDGET AND FINANCE COMMISSION, HISTORIC PRESERVATION COMMISSION, PARKS AND RECREATION ADVISORY BOARD, PLANNING AND ZONING COMMISSION, STORMWATER UTILITY COMMISSION, WATER UTILITY COMMISSION, YOUTH ADVISORY COUNCIL February 9, 2023 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE STUDY SESSION AT OR AFTER 6:00 PM CALL TO ORDER Planning Manager Bayer Vella called the meeting to order at 6:02 p.m. ROLL CALL Planning Manager Bayer Vella performed the Roll Call, calling out the Board and Commission members who were present. Present:Kenna Brock, Youth Advisory Council Amiya Lotun, Youth Advisory Council Alexei Mendez, Youth Advisory Council Faith Ryan, Youth Advisory Council Jaden Wu, Youth Advisory Council Thomas Gribb, Board of Adjustment Joseph Affinati, Board of Adjustment Jennifer Carr, Budget and Finance Commission Heather Laird, Budget and Finance Commission Michael Paul, Historic Preservation Commission Gary Temple, Parks and Recreation Advisory Board Joanne Moothart, Parks and Recreation Advisory Board Philip Saletta, Parks and Recreation Advisory Board Anna Clark, Planning and Zoning Commission Skeet Posey, Planning and Zoning Commission Joe Nichols, Planning and Zoning Commission Kimberly Outlaw Ryan, Planning and Zoning Commission Dan Sturmon, Planning and Zoning Commission Jacob Herrington, Planning and Zoning Commission Richard Hawkinson, Stormwater Utility Commission Gary Mattson, Stormwater Utility Commission Melanie Barrett, Vice Mayor Harry Greene, Town Council Joyce Jones-Ivey, Town Council Joseph C. Winfield, Mayor Absent:Jordan Adams, Youth Advisory Council Gabby Ahlfield, Youth Advisory Council Natalie DeSilva, Youth Advisory Council Lauren Ernzen, Youth Advisory Council Vincent Ferrara, Youth Advisory Council Riley Goodwin, Youth Advisory Council Matthew Kim, Youth Advisory Council Christian Kirkland, Youth Advisory Council George Li, Youth Advisory Council Ryan Russel, Youth Advisory Council Sameer Sandhu, Youth Advisory Council Brooke Taylor, Youth Advisory Council Kennedy Blanchard, Youth Advisory Council Elena Hendrix, Youth Advisory Council Allison Kuester, Youth Advisory Council Liam DaDeppo, Youth Advisory Council Tanish Doshi, Youth Advisory Council Emma Kim, Youth Advisory Council Stephen Roach, Board of Adjustment Octavio Barcelo, Board of Adjustment Helen Dankwerth, Board of Adjustment John Fortunato, Budget and Finance Commission Michael Mason, Budget and Finance Commission Gerald LeMay, Budget and Finance Commission Puntadeleste Bozeman, Historic Preservation Commission Auvie Lee, Historic Preservation Commission Nicole Casaus, Historic Preservation Commission Joan Pliego, Historic Preservation Commission Ronald Scantlan, Historic Preservation Commission Antonia Landau, Parks and Recreation Advisory Board Cheryl Horvath, Parks and Recreation Advisory Board Matthew Wood, Parks and Recreation Board Emily Veres, Parks and Recreation Advisory Board David Parker, Stormwater Utility Commission William Thomas, Stormwater Utility Commission David Parker, Stormwater Utility Commission Richard Crocker, Stormwater Utility Commission David Atler, Water Utility Commission Alan Forrest, Water Utility Commission Niranjan Vescio, Water Utility Commission Greg Hitt, Water Utility Commission Kay Lantow, Water Utility Commission Patricia Olson, Water Utility Commission Tom Marek, Water Utility Commission Tim Bohen, Town Council Josh Nicholson, Town Council Steve Solomon, Town Council Staff Present:Milini Simms, Principal Planner Bayer Vella, Planning Manager STUDY SESSION AGENDA 1.DISCUSSION ONLY WITH TOWN COUNCIL, BOARD AND COMMISSION MEMBERS, YOUTH ADVISORY COUNCIL AND PUBLIC ATTENDEES REGARDING COMMUNITY ENGAGEMENT STRATEGIES FOR THE UPCOMING GENERAL PLAN Planning Manager Bayer Vella provided a presentation that included the following: Planning Manager Bayer Vella provided a presentation that included the following: - Schedule and meeting topics - Discussion topics - Recap of Meeting #2: Guiding Principles - Recap of Meeting #2: Key Stakeholders Principal Planner Milini Simms continued the presentation that included the following: - Survey respondents - Survey: topics of interest - Survey: current notification methods (Ms. Simms led a discussion with the group to identify any surprises from the survey results and what resonated most with them) - Survey: preferred notification methods - Survey: notification methods summary - Survey: communication methods (Ms. Simms discussed the communication methods with the group to generate ideas for the Community Engagement Plan) - Survey: Engagement - Proposed communication methods - Exercise: Communication Methods (Ms. Simms facilitated an exercise to identify the best communication methods to increase general awareness of the General Plan process and engage specific resident age groups, field experts, community organizations and regulatory groups) - Homework: Review working document (Ms. Simms discussed a homework assignment to review the working Community Engagement Plan to make sure it captures the advisory groups' feedback. The document will be discussed at the next meeting) - Adjournment and next steps ADJOURNMENT Principal Planner Milini Simms adjourned the meeting at 7:43 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the study session of the 2026 General Plan Community Engagement Advisory Group of Oro Valley, Arizona held on the 9th day of February 2023. ___________________________ Jeanna Ancona Senior Office Specialist