The URL can be used to link to this page

Home My WebLink AboutMinutes - Community Engagement Advisory Group - 2/16/2023MINUTES JOINT STUDY SESSION WITH THE FOLLOWING BOARDS AND COMMISSIONS: TOWN COUNCIL, BOARD OF ADJUSTMENT, BUDGET AND FINANCE COMMISSION, HISTORIC PRESERVATION COMMISSION, PARKS AND RECREATION ADVISORY BOARD, PLANNING AND ZONING COMMISSION, STORMWATER UTILITY COMMISSION, WATER UTILITY COMMISSION, YOUTH ADVISORY COUNCIL February 16, 2023 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE STUDY SESSION AT OR AFTER 6:00 PM CALL TO ORDER Planning Manager Bayer Vella called the meeting to order at 6:01 p.m. ROLL CALL Planning Manager Bayer Vella performed the Roll Call, calling out the Board and Commission members who were present. Present:Amiya Lotun, Youth Advisory Council Faith Ryan, Youth Advisory Council Jaden Wu, Youth Advisory Council Allison Kuester, Youth Advisory Council Liam DaDeppo, Youth Advisory Council Tanish Doshi, Youth Advisory Council Emma Kim, Youth Advisory Council (via Zoom) George Li, Youth Advisory Council Thomas Gribb, Board of Adjustment Joseph Affinati, Board of Adjustment Jennifer Carr, Budget and Finance Commission John Fortunato, Budget and Finance Commission Auvie Lee, Historic Preservation Commission Michael Paul, Historic Preservation Commission Joan Pliego, Historic Preservation Commission Gary Temple, Parks and Recreation Advisory Board Joanne Moothart, Parks and Recreation Advisory Board Matthew Wood, Parks and Recreation Advisory Board Philip Saletta, Parks and Recreation Advisory Board Anna Clark, Planning and Zoning Commission Skeet Posey, Planning and Zoning Commission Dan Sturmon, Planning and Zoning Commission Richard Hawkinson, Stormwater Utility Commission Kay Lantow, Water Utility Commission Melanie Barrett, Vice Mayor Harry Greene, Town Council Joyce Jones-Ivey, Town Council Tim Bohen, Town Council Absent:Jordan Adams, Youth Advisory Council Alexi Mendez, Youth Adviosry Council Riley Goodwin, Youth Advisory Council Elena Hendrix, Youth Advisory Council Kennedy Blanchard, Youth Advisory Council Gabby Ahlfield, Youth Advisory Council Natalie DeSilva, Youth Advisory Council Lauren Ernzen, Youth Advisory Council Vincent Ferrara, Youth Advisory Council Matthew Kim, Youth Advisory Council Christian Kirkland, Youth Advisory Council Kenna Brock, Youth Advisory Council Ryan Russel, Youth Advisory Council Sameer Sandhu, Youth Advisory Council Brooke Taylor, Youth Advisory Council Stephen Roach, Board of Adjustment Octavio Barcelo, Board of Adjustment Helen Dankwerth, Board of Adjustment Michael Mason, Budget and Finance Commission Gerald LeMay, Budget and Finance Commission Heather Laird, Budget and Finance Commission Puntadeleste Bozeman, Historic Preservation Commission Nicole Casaus, Historic Preservation Commission Ronald Scantlan, Historic Preservation Commission Antonia Landau, Parks and Recreation Advisory Board Cheryl Horvath, Parks and Recreation Advisory Board Emily Veres, Parks and Recreation Advisory Board Jacob Herrington, Planning and Zoning Commission Joe Nichols, Planning and Zoning Commission Kimberly Outlaw Ryan, Planning and Zoning Commission David Parker, Stormwater Utility Commission Gary Mattson, Stormwater Utility Commission William Thomas, Stormwater Utility Commission Richard Crocker, Stormwater Utility Commission David Parker, Stormwater Utility Commission William Thomas, Stormwater Utility Commission David Atler, Water Utility Commission Alan Forrest, Water Utility Commission Niranjan Vescio, Water Utility Commission Patricia Olson, Water Utility Commission Tom Marek, Water Utility Commission Greg Hitt, Water Utility Commission Joseph C. Winfield, Mayor Josh Nicholson, Town Council Steve Solomon, Town Council Staff Present:Milini Simms, Principal Planner Bayer Vella, Planning Manager STUDY SESSION AGENDA 1.DISCUSSION ONLY WITH TOWN COUNCIL, BOARD AND COMMISSION MEMBERS, YOUTH ADVISORY COUNCIL AND PUBLIC ATTENDEES REGARDING COMMUNITY ENGAGEMENT STRATEGIES FOR THE UPCOMING GENERAL PLAN Planning Manager Bayer Vella provided a presentation that included the following: Planning Manager Bayer Vella provided a presentation that included the following: - Schedule and meeting topics - Discussion Items - Acknowledgment of minutes - Recap of Meeting #3: General Awareness - Recap of Meeting #3: Targeted Engagement Mr. Vella then introduced Jan Gordley, from Gordley Group, who is a local community engagement and marketing specialist working on the Community Engagement Plan. Ms. Gordley discussed their work with the Town and applauded the advisory group for creating a robust plan. Principal Planner Milini Simms continued with the presentation: - Levels of community engagement - Consultants, website, advertising and education - Promotion, supplies, printing and mailing - Meetings, events, personnel and training - Cost estimates to help with decision-making Ms. Simms facilitated a discussion with the group to discuss which option they like most and why from a broad level. At the end of the discussion, there was consensus to choose the intermediate level of community engagement. Ms. Simms then facilitated a discussion to refine the intermediate level. The group reached consensus on making the following changes to the intermediate option: - Use the base level of Explorer ads and supplement it with articles - Add text messaging - Keep the number of shirts but find ways to reduce cost. - Use t-shirts, polo shirts or sweatshirts instead of collared shirts - Use emailed water bills to spread information - Remove tv and radio ads - Send one round of postcards only to voters Ms. Simms discussed the final draft plan with the group. She explained the discussion from this evening will be added to the final draft of the plan. The final draft will be sent out via email on February 17 to allow advisory group members’ a final opportunity to review the content, prior to the Planning and Zoning Commission. Any comments or changes must be emailed to Ms. Simms by 5:00 PM, Wednesday, February 22. Ms. Simms presented the next steps for the Community Engagement Plan and General Plan process. She thanked everyone for their time and participation and encouraged them to remain active in the General Plan process. ADJOURNMENT Principal Planner Milini Simms adjourned the meeting at 8:04 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the 2026 General Plan Community Engagement Advisory Group of Oro Valley held on the 16th day of February 2023. ___________________________ Jeanna Ancona Senior Office Specialist