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Home My WebLink AboutMinutes - Community Engagement Advisory Group - 1/26/2023MINUTES JOINT STUDY SESSION WITH THE FOLLOWING BOARDS AND COMMISSIONS: TOWN COUNCIL, BOARD OF ADJUSTMENT, BUDGET AND FINANCE COMMISSION, HISTORIC PRESERVATION COMMISSION, PARKS AND RECREATION ADVISORY BOARD, PLANNING AND ZONING COMMISSION, STORMWATER UTILITY COMMISSION, WATER UTILITY COMMISSION, YOUTH ADVISORY COUNCIL January 26, 2023 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE STUDY SESSION AT OR AFTER 6:00 PM CALL TO ORDER Planning Manager Bayer Vella called the meeting to order at 6:00 p.m. ROLL CALL Planning Manager Bayer Vella performed the Roll Call, calling out the names of the board and commission members who were present. Present:Kenna Brock, Youth Advisory Council Riley Goodwin, Youth Advisory Council Christian Kirkland, Youth Advisory Council Thomas Gribb, Board of Adjustment Member Stephen Roach, Board of Adjustment (via Zoom) Jennifer Carr, Budget and Finance Commission Heather Laird, Budget and Finance Commission John Fortunato, Budget and Finance Commission Michael Paul, Historic Preservation Commission Auvie Lee, Historic Preservation Commission Gary Temple, Parks and Recreation Advisory Board Joanne Moothart, Parks and Recreation Advisory Board Philip Saletta, Parks and Recreation Advisory Board (via Zoom) Anna Clark, Planning and Zoning Commission Skeet Posey, Planning and Zoning Commission Kimberly Outlaw Ryan, Planning and Zoning Commission Jacob Herrington, Planning and Zoning Commission Richard Hawkinson, Stormwater Utility Commission Gary Mattson, Stormwater Utility Commission Kay Lantow, Water Utility Commission Melanie Barrett, Vice Mayor Harry Greene, Town Council Joyce Jones-Ivey, Town Council Josh Nicholson, Town Council Joseph C. Winfield, Mayor Absent:Jordan Adams, Youth Advisory Council Gabby Ahlfield, Youth Advisory Council Natalie DeSilva, Youth Advisory Council Lauren Ernzen, Youth Advisory Council Vincent Ferrara, Youth Advisory Council Matthew Kim, Youth Advisory Council Emma Kim, Youth Advisory Council Faith Ryan, Youth Advisory Council Allison Kuester, Youth Advisory Council George Li, Youth Advisory Council Amiya Lotun, Youth Advisory Council Alexei Mendez, Youth Advisory Council Ryan Russel, Youth Advisory Council Sameer Sandhu, Youth Advisory Council Elena Hendrix, Youth Advisory Council Kennedy Blanchard, Youth Advisory Council Brooke Taylor, Youth Advisory Council Kennedy Blanchard, Youth Advisory Council Elena Hendrix, Youth Advisory Council Liam DaDeppo, Youth Advisory Council Tanish Doshi, Youth Advisory Council Jaden Wu, Youth Advisory Council Helen Dankwerth, Board of Adjustment Joseph Affinati, Board of Adjustment Octavio Barcelo, Board of Adjustment Michael Mason, Budget and Finance Commission Gerald LeMay, Budget and Finance Commission Joe Affinati, Board of Adjustment Helen Dankwerth, Board of Adjustment Joe Nichols, Planning and Zoning Commission Dan Sturmon, Planning and Zoning Commission Puntadeleste Bozeman, Historic Preservation Commission Nicole Casaus, Historic Preservation Commission Joan Pliego, Historic Preservation Commission Ronald Scantlan, Historic Preservation Commission Antonia Landau, Parks and Recreation Advisory Board Cheryl Horvath, Parks and Recreation Advisory Board Matthew Wood, Parks and Recreation Advisory Board Philip Saletta, arks and Recreation Advisory Board Emily Veres, Parks and Recreation Advisory Board David Parker, Stormwater Utility Commission William Thomas, Stormwater Utility Commission Richard Crocker, Stormwater Utility Commission David Atler, Water Utility Commission Alan Forrest, Water Utility Commission Niranjan Vescio, Water Utility Commission Greg Hitt, Water Utility Commission Patricia Olson, Water Utility Commission Tom Marek, Water Utility Commission Steve Solomon, Town Council Tim Bohen, Town Council Staff Present:Milini Simms, Principal Planner Bayer Vella, Planning Manager Tobin Sidles, Legal Services Director STUDY SESSION AGENDA 1.DISCUSSION ONLY WITH TOWN COUNCIL, BOARD AND COMMISSION MEMBERS, YOUTH ADVISORY COUNCIL AND PUBLIC ATTENDEES REGARDING COMMUNITY ENGAGEMENT STRATEGIES FOR THE UPCOMING GENERAL PLAN Planning Manager Bayer Vella provided presentation that included the following: Planning Manager Bayer Vella provided presentation that included the following: - Schedule and meeting topics - Discussion items - Recap of Meeting #1 - Assumptions and Opportunities - Discussion: guiding principles for community engagement - Mr. Vella led the group in an exercise filling in the blank for the following: "Community outreach is best when _______.", and then sort responses by common themes. Principal Planner Milini Simms reviewed the common themes of the exercise with the group. Ms. Simms continued with the presentation slide, Key stakeholders in the General Plan process, and facilitated an exercise to identify any additional groups that should be included in the process. Ms. Simms then led a group exercise on stakeholder mapping regarding the categories of monitor, work together, inform or consult. She asked the group to identify which category each stakeholder group fell under. The resident group was the only one everyone identified as work together. ADJOURNMENT Principal Planner Milini Simms advised the group of the next meeting date, an update of the survey and adjourned the meeting at 8:00 pm. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the study session of the 2026 General Plan Community Engagement Advisory Group of Oro Valley, Arizona held on the 26th day of January 2023. ___________________________ Jeanna Ancona Senior Office Specialist