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HomeMy WebLinkAboutPackets - Historic Preservation Commission (147)       AGENDA ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION MARCH 6, 2023 HOPI CONFERENCE ROOM 11000 N. LA CANADA DRIVE        REGULAR SESSION AT OR AFTER 5:00 PM   CALL TO ORDER   ROLL CALL   CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.   COUNCIL LIAISON COMMENTS   PRESENTATIONS   1.Historical Society Update   CONSENT AGENDA   1.Review and approval of the February 6, 2023 Meeting Minutes.   REGULAR SESSION AGENDA   1.TRAINING AND POSSIBLE DISCUSSION REGARDING OPEN MEETING LAW, CONFLICT OF INTEREST AND HPC RESPONSIBILITIES   2.DISCUSSION AND POSSIBLE ACTION REGARDING REGULAR PRESENTATION FOR EDUCATIONAL PURPOSES AT FUTURE HPC MEETINGS      3.DISCUSSION AND POSSIBLE ACTION REGARDING THE PROCESS TO REVIEW THE ANNUAL ORO VALLEY CULTURAL HERITAGE PRESERVATION PLAN      DEPARTMENT UPDATE   FUTURE AGENDA ITEMS - The Commission may bring forth general topics for future meeting agendas. The Commission may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H.   ADJOURNMENT   POSTED: 02/28/2023 at 5:00 p.m. by dt POSTED: 02/28/2023 at 5:00 p.m. by dt When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the blue speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. For the record, please state your name and whether or not you are a Town resident.1. Speak only on the issue currently being discussed by the Commission. Please organize your speech. You will only be allowed to address the Commission once regarding the topic being discussed. 2. Please limit your comments to 3 minutes.3. During “Call to Audience”, you may address the Commission on any issue you wish.4. Any member of the public speaking must speak in a courteous and respectful manner to those present.5. Thank you for your cooperation “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.”    Historic Preservation Commission 6. 1. Meeting Date:03/06/2023   Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: Historical Society Update RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: A board member from the Historical Society will give their quarterly update, March, June, September, December. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A    Historic Preservation Commission 7. 1. Meeting Date:03/06/2023   Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: Review and approval of the February 6, 2023 Meeting Minutes. RECOMMENDATION: staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: to approve (approve with changes) the February 6, 2023 Historic Preservation Commission Meeting Minutes. Attachments 2023 02 06 HPC Draft Minutes  D R A F T MINUTES HISTORIC PRESERVATION COMMISSION REGULAR SESSION February 6, 2023 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE            REGULAR SESSION AT OR AFTER 5:00 PM   CALL TO ORDER    Chair Lee called the meeting to order at 5:00 p.m.   ROLL CALL Present: Nicole Casaus, Commissioner Michael Paul, Commissioner Ronald Scantlan, Commissioner Auvie Lee, Chair Absent: Puntadeleste Bozeman, Vice Chair Joan Pliego, Commissioner Staff Present:Tobin Sidles, Legal Services Director Matt Jankowski, Parks and Recreation Deputy Director MaryAnne Tolmie, Recording Secretary Attendees: Steve Solomon, Council Liaison CALL TO AUDIENCE    Paul Loomis, an Oro Valley Resident, spoke regarding the Oro Valley Historic Preservation Commission, Historic Preservation Code, Oro Valley Town Code, Certified Local Government and how it relates to Historic Preservation, the Commission, and Steam Pump Ranch. Devon Sloan, an Oro Valley Resident, spoke regarding the missing Historical Marker. Adot took the sign when they widened Oracle Road and it will not be returned. She also asked that the current brown sign be moved to a more visible location. She invited the Commission to Steam Pump Ranch next week when Arizona celebrates 111 years of Statehood. She also reminded everyone of the February 19th fundraiser at the Oro Valley Country Club.   COUNCIL LIAISON COMMENTS    Council Member Solomon welcomed Ray Scantlan to the Commission.   CONSENT AGENDA   1.Review and approval of the January 9, 2023 Meeting Minutes.      Chair Lee thanked commissioner Paul for noticing some incorrect motions at the last meeting. The motion for Chair was made by Commissioner Paul, seconded by Commissioner Pliego. The motion for Vice Chair was made by Commissioner Paul, seconded by Commissioner Lee. There were no other changes discussed.    Motion by Chair Auvie Lee, seconded by Commissioner Michael Paul to approve, with discussed changes, the January 9, 2023 meeting minutes.  Vote: 4 - 0 Carried   REGULAR SESSION AGENDA   1.WELCOME NEW MEMBER       Chair Lee welcomed Ray Scantlan to the Commission. Commissioner Scantlan relayed that he was in the U.S. Navy for 20 years and 10 years with DOD. He spent a lot of time overseas, was responsible for closing a school and base in South Korea where he was instrumental in preserving some of the artifacts and assets of historical significance. He is interested in video productions, was an educator, and would like to use these skills to benefit the commission.   2.DISCUSSION REGARDING REGULAR PRESENTATIONS FOR EDUCATIONAL PURPOSES AT FUTURE HPC MEETINGS    Chair Biel had the idea of getting subject matter experts to present at Commission meetings regularly for 15-20 minutes so that everyone can learn more about the history and foundations of Oro Valley to enhance the understanding and appreciation of the area. Commissioner Casaus agreed with some positive comments. Commissioners Paul and Scantlan were also in favor. Commissioner Paul would like to review topics before presenters are selected. Mr. Jankowski added that although public attendance is usually low, the meetings are posted to the town's website and people do listen to them. He added that commissioners should begin to think about topics.   3.DISCUSSION REGARDING THE PROCESS TO REVIEW THE ANNUAL ORO VALLEY CULTURAL HERITAGE PRESERVATION PLAN    Chair Biel reported that this document is an annual requirement of the Commission. He opened the discussion by asking if the Commission would review the plan and think about how they are going to assign tasks for completion. Commissioner Paul liked the idea.   DEPARTMENT UPDATE    Mr. Jankowski reported that Sites Southwest was in Town last week for the Vistoso Trails Nature Project. Staff and public response was significant. Their formal presentation will be at the Parks and Recreation Advisory Board meeting on February 21. Sites Southwest will also present at a future town council meeting. The Oro Valley Aquatic Center has been closed since the beginning of December and will be reopening Monday February 13 with brand new filters, a new recreation pool heater, competition upgrades, new piping, and a deep cleaning of the facility. The Community and Recreation Center has exceeded 2,700 members, the highest ever. He attributed some of the increase to the free Classic Memberships offered recently through the Renew Active program and noted that the Silver Sneakers program will begin within the next month or two. The MOVE (Marana Oro Valley Experience) Across program will begin within the next month or two. The MOVE (Marana Oro Valley Experience) Across 2 Ranges event is scheduled for February 25. It begins in Marana in the Tortolita Mountains and ends in Oro Valley, Catalina State Park for a celebration. Anyone interested in volunteering for the event can contact Mr. Jankowski.   FUTURE AGENDA ITEMS    Motion by Chair Auvie Lee, seconded by Commissioner Michael Paul to discuss and possibly act on selecting presentations for educational purposes. A Motion by Chair Auvie Lee, seconded by Commissioner Nicole Casaus to discuss and possibly act on the process to review the Oro Valley Cultural Heritage Preservation Plan. A Motion by Commissioner Nicole Casaus, seconded by Commissioner Ronald Scantlan to discuss and possibly act to generate a list of action items for preservation needs. A Motion by Chair Auvie Lee, seconded by Commissioner Nicole Casaus to secure training on Open Meeting Law.   ADJOURNMENT    Motion by Chair Auvie Lee, seconded by Commissioner Nicole Casaus to adjourn at 5:29 p.m.  Vote: 4 - 0 Carried     I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Historic Preservation Commission of Oro Valley, Arizona held on the 6th day of February, 2023. __________________________ MaryAnne Tolmie Senior Office Specialist    Historic Preservation Commission 1. Meeting Date:03/06/2023   Submitted By:MaryAnne Tolmie, Parks and Recreation SUBJECT: TRAINING AND POSSIBLE DISCUSSION REGARDING OPEN MEETING LAW, CONFLICT OF INTEREST AND HPC RESPONSIBILITIES RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments Open meeting law HPC March 2023 final  Open Meeting Law and Conflicts of Interest Refresher Training March 2023 Basic Municipal law A review of the Basics The Town of Oro Valley is a municipality. A municipality is a political subdivision of the State, in this case the State of Arizona. A Town can only exercise authority granted to it by the State of Arizona. (A.R.S. Title 9) The State of Arizona has established certain laws for the betterment of its citizens a municipality must follow. These include the laws regarding Public Records, Conflicts of Interest and the Open Meeting Law (OML). The Town must always follow the Open Meeting Laws established by the State. Overall Purpose of OML A Review of the Basics 1) To protect the public Avoids any decision making in secret! Promotes accountability by encouraging officials to act responsibly. 2) To protect public officials To avoid exclusion (by providing notice). To adequately prepare and avoid being blind-sided (agenda). To memorialize what happened (minutes). 3) Maintain Government integrity 4) Create a better-informed citizenry 5) Builds trust between government and the citizens. Basics Open Meeting Law Arizona has very strong open meeting laws/public records laws. It is required by the law to be interpreted broadly! If you come from another state or attend an out of state seminar and they say you can do this or you don’t have to do that, don’t believe them! Please always check with your Staff representative, Legal Department and/or Town Clerk first. Other state’s laws are very different from our own. Organizations also differ in their formation and rules and if the OML applies to them. Statutory Basics –What is necessary A.R.S. 38-431 et. seq. 1) AGENDA -All meetings of a “public body” must be publicly and conspicuously noticed at least 24 hours in advance. (Need to have an agenda! Don’t ever talk about things that are not on it.) 2) PROPERLY POSTED-The Towns agendas are required to be posted on the Town website and at designated sites. 3) SPECIFIC-The agenda must always have “sufficient specificity ” to enable members of the public to understand what is being discussed. You can’t agendize “Old Business”. 4) DONE IN PUBLIC-The Council meeting must be held with all legal action of the body being conducted in public (unless it fits into an Executive Session exception.) 5) MINUTES –Must be a record of what was done. These are general minutes as required by state law. Call to the Audience A Review of the Basics Question-What does state law say about a Call to the Audience? The Publics Legal Rights A Review of the Basics Question -What constitute the basic “legal rights” of all citizens at their elected representative Council or Commission meetings? Publics Legal Rights -See AZ Atty. Gen. Op. 78-1 A review of the Basics The Public has the right to: Attend (can be electronic) Listen to the proceedings Audio record Videotape/Electronically Record The Public has no right to: Speak, interrupt or give their opinion (unless it is a noticed public hearing -surprise!) Disrupt any proceeding •(See Arizona Ombudsman Office publication -2010) •You can allow it, but it isn’t a right. Review of the Basics •MEETINGS (MEETINGS OF THE PUBLIC BODY) WHAT CONSTITUTES A MEETING OF THE PUBLIC BODY? A Review of the Basics ‘“Meeting” mean any gathering, in person or through technological means, of a quorum of members at which they may discuss, propose or take legal action, including any deliberations by a quorum with respect to such action. (The term “meeting” is to be construed very broadly! See AG Op. I05-004) A “Public Body” includes the Council and all Boards, Commissions, Study Groups, Advisory Committees or any Sub-committees, etc. So, if four of you attend an HPS meeting and talk about something that might end up at HPC, is there a problem? Attorney General Op. I05-004 Review of the Basics -What is a Meeting? For example, the statement “Did you hear Councilmember Smith was admitted to the hospital?” is not a proposal. “I think we might need another historic signpost at Steam Pump” is considered a proposal. So any e-mail or text (or any other communication) from a Commission member to any other members that constitute a quorum would be a meeting within the OML if something like the sign post was proposed, even if there is only one way communication and no other board members reply to the e-mail. (Emphasis added -See Footnote 5) Footnote 5 -It can be argued that because the definition of a meeting refers to a gathering of a quorum, the definition only applies to proposals made by the quorum or more than one person…No. This is contrary to the directive that the OML be construed broadly to achieve its purposes. Training Question! OML Basics -Who Is Subject To The Law? Which organizations below are subject to the Arizona Open Meeting Laws? Arizona Legislature (House and Senate) Town’s Golf Course operators The Local Homeowners Associations This Board or Commission ANSWER A Review of the Basics ONLY THIS BOARD OR COMMISSION The State Legislature exempted themselves from the OML rules when they adopted them An HOA is not a state agency or political subdivision of the State. Neither are businesses like Antares, HSL or Raytheon. So the OML really applies only to specified State government agencies with public officials –Like Counties, Municipalities, School Boards, and Fire Districts. Back To Meetings-What the AG says In 2000, statute was amended to include “meetings can be in person or through technological devices” in the definition of meeting. AG Op. I91-033 Commission/Board cannot gather or decide illegally through “polling ” ;“consensus” or any other devices that circumvent the law (AG Op. I75-8) Staff/Friends may not be used to circumvent the law (AZ Atty. Gen. Handbook-2001 and ARS 38-431.01(H) (Note staff information blasts to all members with research are okay!) 2005 Attorney General Opinion I05-004 specifically discussed no quorum communication by e-mail, text or any electronic media and its implications for the Open Meeting Law. Training -7 member Council/Commission Open Meeting Law A Council/Commission member texts another member with a question asking about the money being allocated to restore Steam Pump has signs that doesn’t seem to fit the requirements, and they wonder if they should review it? The second person texts back they don’t know the answer to the requirements. So the original member texts still a third member for that information. They also don’t know but that third member then calls their friend who does know and then calls the First member with the answer. That wise friend goes to the gym a week later, sees Commission member number four and tells them about the question and the answer. Has a meeting occurred? AG Opinion I05-004 ANSWER Gathering Through Technological Devices YES! And it was illegal. Members of a body do not have to participate simultaneously. One-way communication still constitutes a violation if it is something that may come before the Commission. Electronic communication (E-mail, Text, Zoom, Facetime,Tik-Tok etc.) that involves any matter that may come before the Board for legal action may not be used to circumvent the OML. Personal or in-person communication is not required. Serial Communication REVIEW-Four activities constitute a meeting if a quorum is involved: Discussing some action; Proposing some action; Taking legal action; and Deliberating with respect to legal action Example 1: 7 Member Council Serial Communication Practice Council Member A Council Member B Email Email Council Member C Council Member D Example 2: 7 Member Council Serial Communication Practice Email Email Council Member C Council Member D Council Member A Council Member B Example 3: 7 Person Council Hub and Spoke communication Practice Council Member A Council Member B Council Member C Council Member D ACCEPTABLE E-mails Information blasts sent from staff/public to Council members provided there is no reply or discussion amongst the Officials. E-mails between less than a quorum of the Council (Quorum Majority Exception!). BE VERY, VERY CAREFUL! (Quorum is members present) E-mail that does not involve matters that may go before the Council/Board. Possible Penalties! A.R.S. §38-431.07 imposes fines from $500 to $2500 for each violation plus any attorney’s fees against any member of a public body found to have violated the Arizona Open Meeting Law. A person found to have violated the OML may be removed from their office by court order. The Town may not expend any public funds to provide for paying the fines, etc. regarding the OML, (except a Town may be ordered to pay a plaintiff’s attorney’s fees.) Any action taken in violation of OML is considered null and void and should be reconsidered at an open meeting. Suggestions from your Legal Counsel As a general rule, do not e-mail the entire Council/Board/Commission at once, or even a quorum of members. Don’t be at a place where something is discussed that might come before you. Use only the buddy system. Don’t forward or copy other members in response to e-mails received from Council/Board/Commission members. Even when emailing another (single) member of the Council/Board/Commission, restrict your comments only to your own thoughts. Never include thoughts or opinions from other Members that you may have heard. Suggestions from Legal Counsel You may want to include the following language as a “tag line” to all emails sent regarding Commission business: To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to others and any members should not reply to this message. “Exceptions” to Open Meeting Law in public EXECUTIVE SESSIONS There are seven. (Rarely use some of them.) Personnel (Evaluations and Hiring) (must provide 24 hour written notice to employees/appointees who chooses to make it public session instead of Executive Session. Discussion of records exempt by law from public inspection Legal Advice-only allowed with the public’s own lawyers. Discuss the purchase, sale or lease of real property Discussion and consultation with public bodies lawyer(s) to consider pending or contemplated litigation, settlement discussions or contracts. Discuss and instruct representatives regarding labor negotiations Discuss international, interstate or tribal negotiations DO NOT TRY TO SHOEHORN OTHER ITEMS IN!! Executive Sessions Rarely used outside of the Town Council/Planning and Zoning Commission and Board of Adjustment. Council, Boards and Commissions Minutes! Oro Valley uses general “action minutes”. These minutes comply with the State Law requirements. They should be available three working days after the meeting unless otherwise provided in the statutes. ARS 38-431.01 (B) (C), (D), et. seq. Date, time and place Names of officers present or absent A general description of matters considered (This means not specific or word for word) A legally sufficient description of all legal actions proposed, discussed or taken and the names of persons making statements and the members that make the motions. Conflicts Of Interest/Bias/Appearance of Impropriety CONFLICTS OF INTEREST/BIAS/APPEARANCE OF IMPROPRIETY Duties Conflict of Interest Concerns The Historic Preservation Commission Duties are outlined in the Town Code, specifically Section 6-10-5 (F) and Section 21.9. Duties Conflict of Interest Some Main Duties of HPC (non-inclusive) •Recommend (through Parks and Rec.) acquiring funding for promoting historic preservation. •Recommend cultural resource conservation policies for the General Plan. •Maintains a list of known significant cultural resources for consideration in planning actions. •Maintains a Historic Property Register •Maintain and periodically update a plan for historic preservation. •Create a series of historic markers for designated properties •Maintain criteria to assure for a fair and impartial review of applications for Certificates of Appropriateness. Approve or deny. •Review Property designations as a Landmark or Historic District. •Make recommendations to Council (through Parks and Rec.) to acquire historically significant properties or preserve such properties •Annually prepare written reports to the Town Council and SHPO •Periodically review the Historic Resources Survey Historic Preservation Code Duties In addition, the “Historic Preservation Code” adopted by the Town in Article 6-10 calls for the Town to promote the educational, cultural and economic welfare of the Town. This “General Clause” is sometimes used by this body in promoting its educational activities. Where can there be problems? -Common Sense Conflicts of Interest/Appearance of Impropriety As an appointed member of a Board or Commission, you represent the Town of Oro Valley. This means that it is incumbent on you to avoid situations where people can accuse you of either a financial gain or bias as much as possible. The public is expecting you to take a neutral and fair look at all the facts and after fairly considering all viewpoints, come to the best overall decision. Not doing this looks bad for The Town of Oro Valley and its government that you represent. You need to be impartial. Remember, under the law you are personally responsible for declaring a conflict. (Arizona Revised Statutes 38-501 et. seq.) What is the unethical and illegal Conflicts of Interest ! The State has listed what is a Legal Conflict of Interest. It is fairly limited, and involves money, or property. What do you need to declare a conflict? What do you need to have a conflict? Conflict of Interest 1) The conflict should currently exist. (But it is usually a good idea to take care of problems before you get to the point they do exist.) Legal Conflicts of Interest ARS 38-501 et. seq. 2. There must be a substantial pecuniary (financial) interest of the Council member or these close relatives. Spouse Child Grandchild Parent Grandparent Sibling and their spouse Substantial Interest What is a substantial pecuniary interest? Law provides that a substantial interest is an interest that is not “remote” (less than helpful). See ARS 38-502. Remote interests include: less than 3% of value of a corporation, class interests and some others. The AZ legislature has their own definition of a conflict based on “undue influence”, but that is them. What to ask yourself first? Is it money or property? (only individual political contributions are generally exempt) Will this money affect me or my family? Is the interest remote? (Best determined at the time!) Example Conflict of Interest Commission members grandfather owns property in OV with a small slice that the Town wants to acquire as part of a Parks trail to a historic site. The Commission (through Parks Dept.) wants to recommend to Council they do pay to acquire the property and make improvements to the road entrance and parking, which should provide better access, publicity and increased tourism. What should the Commission member do? What to do if you have an actual Conflict of Interest 1) Determine if a conflict actually exists. If it does, file a form with the Town Clerk and recuse yourself. You must disclose the conflict of interest at the meeting where the matter is going to be considered. Upon declaring the conflict, immediately withdraw from participation in the matter. (This means leave the room. Do not talk to anyone about this item either before it comes up or at the meeting.) If you ignore declaring the conflict, you can pay the fine and face potential class 4 felony charges. Conflict of Interest Other problems can also arise because of close or financial relationships with other organizations. Sometimes they are not actual legal conflicts under the state statutes, but only the appearance of a bias. “Appearance of Impropriety” / “Bias” Having a “Bias” or “Appearance of Impropriety” is not illegal. But it does cause problems with perceptions. If you can’t fulfill your duty of being fair and neutral, you can recuse yourself. An appearance of impropriety does not require giving a formal statement of why you are recusing yourself, unlike an “legal” conflict. An appearance of impropriety would just give an ordinary citizen pause when they hear it. Does it pass the “newspaper test”? Generally, the Town asks that all Boards and Commission members try to avoid these situations, but theya re not illegal. Example Bias/Appearance of Impropriety Oro Valley Historical Society. The Town and OVHS interact. Suppose the OVHS comes to the HPC and asks for them to recommend to the Town to put in turf and a watering system around all the buildings at Steam Pump Ranch? Example Bias/Appearance of Impropriety So, if you are a member of the Society, recommending something that results in the Town expending money towards their requests may be a problem. (If you are an OVHS dues- paying member it appears you may have a Bias/Appearance of Impropriety towards them.) It is recommended that you not have a membership with the Society to show you remain unbiased and can dispassionately balance the Towns interests versus the Societies until such time as you are no longer on the Commission. Can you still make a contribution to them? Sure, if it is for something not going to come before HPC or the Town, or if it has already been decided (timing matters). Conflicts/Bias It is best to conduct any Town business at what is considered an arm’s length transaction. Just spend some time and think about what you are currently recommending and with whom, and if it may relate to being on the Commission. It can save you a lot of headaches in the future. Quick RECAP OML is a state requirement. Essential items include: Agenda –Published 24 hours in advance with enough specificity (staff) Call to the Audience? Meetings –What constitutes a meeting. Must be done in public (Council) Executive sessions-only seven categories. (Check with Legal Counsel) Conflicts of Interest –what is it? What is an Appearance of Impropriety? Records –State requires “action minutes” within a reasonable period of time which must be available to the public. Remember the goal is to keep the Town away from the appearance of the “back-room” deal and to promote confidence in the local government. Questions? Contact Information Legal Services Department Phone: 520-229-4760 Email –tsidles@orovalleyaz.gov Fax-520-229-4774 THANK YOU!