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HomeMy WebLinkAboutPackets - 3-1-23 Agenda Packet         AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION MARCH 1, 2023 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE The Town has modified its public comment procedures in the newly renovated town council chambers. For more details, please see the instructions for in person and/or virtual speakers at the end of the agenda. To watch and/or listen to the public meeting online, please visit https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas Executive Sessions – Upon a vote of the majority of the Town Council, the Council may enter into Executive Sessions pursuant to Arizona Revised Statutes §38-431.03 (A)(3) to obtain legal advice on matters listed on the Agenda.        REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   PLEDGE OF ALLEGIANCE   UPCOMING MEETING ANNOUNCEMENTS   MAYOR AND COUNCIL REPORTS ON CURRENT EVENTS   TOWN MANAGER'S REPORT ON CURRENT EVENTS   ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING   INFORMATIONAL ITEMS   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.     PRESENTATIONS   CONSENT AGENDA  (Consideration and/or possible action)   A.Town Council Minutes - February 10 and February 15, 2023, and 2026 General Plan Community Engagement Advisory Group Minutes - January 19, January 26, February 9, and February 16, 2023   B.Resolution No. (R)23-06, providing notice of intent to increase the potable water base rates, increase the potable water commodity rates and increase the reclaimed water commodity rate for the Oro Valley Water Utility   C.Resolution No. (R)23-07, authorizing and approving the Town of Oro Valley Public Works Transit Division Title VI Plan update   REGULAR AGENDA   1.COMMUNITY CENTER ELEVATOR SCHEMATIC DESIGN REVIEW, DISCUSSION AND POSSIBLE DIRECTION TO STAFF TO COMPLETE CONSTRUCTION PLANS   FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H)   ADJOURNMENT The Mayor and Council may, at the discretion of the meeting chairperson, discuss any Agenda item.   POSTED: 2/22/23 at 5:00 p.m. by dt When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. PUBLIC COMMENT ON AGENDA ITEMS The Town has modified its public comment procedures for its public bodies to allow for limited remote/virtual comment via Zoom. The public may provide comments remotely only on items posted as required Public Hearings, provided the speaker registers 24 hours prior to the meeting. For all other items, the public may complete a blue speaker card to be recognized in person by the Mayor, according to all other rules and procedures. Written comments can also be emailed to Town Clerk Michael Standish at mstandish@orovalleyaz.gov for distribution to the Town Council prior to the meeting. Further instructions to speakers are noted below. INSTRUCTIONS TO IN-PERSON SPEAKERS Members of the public shall be allowed to speak on posted public hearings and during Call to Audience when attending the meeting in person. The public may be allowed to speak on other posted items on the agenda at the discretion of the Mayor. If you wish to address the Town Council on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the blue speaker card which item number and topic you wish to speak on, or, if you wish to speak during Call to Audience, please specify what you wish to discuss. Please step forward to the podium when the Mayor calls on you to address the Council. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. You will only be allowed to address the Council one time regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During Call to Audience, you may address the Council on any matter that is not on the agenda. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. INSTRUCTIONS TO VIRTUAL SPEAKERS FOR PUBLIC HEARINGS Members of the public may attend the meeting virtually and request to speak virtually on any agenda item that is listed as a Public Hearing. If you wish to address the Town Council virtually during any listed Public Hearing, please complete the online speaker form by clicking here https://forms.orovalleyaz.gov/forms/bluecard at least 24 hours prior to the start of the meeting. You must provide a valid email address in order to register. Town Staff will email you a link to the Zoom meeting the day of the meeting. After being recognized by the Mayor, staff will unmute your microphone access and you will have 3 minutes to address the Council. Further instructions regarding remote participation will be included in the email. Thank you for your cooperation.    Town Council Regular Session A. Meeting Date:03/01/2023   Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Town Council Minutes - February 10 and February 15, 2023, and  2026 General Plan Community Engagement Advisory Group Minutes - January 19, January 26, February 9, and February 16, 2023 RECOMMENDATION: Staff recommends approval.  EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with the following changes), the February 10 and February 15, 2023 Town Council minutes and the January 19, January 26, February 9, and February 16, 2023, 2026 General Plan Community Engagement Advisory Group minutes. Attachments 2-10-23 Draft Minutes  2-15-23 Draft Minutes  1-19-23 Draft General Plan Community Engagement Minutes  1-26-23 Draft General Plan Community Engagement Minutes  2-9-23 Draft General Plan Community Engagement Minutes  2-16-23 Draft General Plan Community Engagement Minutes  D R A F T MINUTES ORO VALLEY TOWN COUNCIL WORKSHOP February 10, 2023 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE            WORKSHOP AT OR AFTER 8:30 AM   WORKSHOP AGENDA   1.Discussions facilitated by a representative of the Bridge Group LLC regarding Town operations. These discussions may include: Reviewing current and projected data and information on Town finances, operations, capital investments and facilities; evaluating short and long-term issues impacting the community and organization; review of the Town Council's FY22/23 FY21/22 - FY23/24 FY22/23 Strategic Plan, progress on the Your Voice, Our Future General Plan and any other Town plans related to future planning and operations; CIP process      ROLL CALL Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice Mayor Tim Bohen, Councilmember Harry Greene, Councilmember Joyce Jones-Ivey, Councilmember Josh Nicolson, Councilmember Steve Solomon, Councilmember  Mayor Winfield called the meeting to order at 8:33 a.m. and gave an overview of the Council Workshop format and goals for the retreat. Chief Financial Officer, Dave Gephart, presented the mid-year Council Strategic Plan update. Discussion ensued amongst Council and staff regarding the mid-year Council Strategic Plan update. Chief Financial Officer, Dave Gephart, presented the Fiscal Year 2023/2024 economic outlook and forecast. Discussion ensued amongst Council and staff regarding the FY 2023/2024 economic outlook and forecast. Facilitator Mr. Mike Letcher, of the Bridge Group LLC, introduced himself and gave an overview of the ground rules for the Workshop and briefly discussed the strategic planning process. Mr. Letcher provided an overview of the Council survey results. Mayor Winfield recessed the meeting at 9:41 a.m. Mayor Winfield resumed the meeting at 10:00 a.m. Mr. Letcher provided a review of the town's vision statement, focus areas and goals. Discussion ensued amongst Council, staff and Mr. Letcher regarding proposed changes to the town's vision statement, focus areas and goals. Lunch break from 11:56 a.m. to 12:35 p.m. Mr. Letcher facilitated the discussion between Council and staff regarding the town's proposed strategic projects for the next two fiscal years. Mayor Winfield recessed the meeting at 1:37 p.m. Mayor Winfield resumed the meeting at 1:50 p.m. Mr. Letcher continued facilitating the discussion between Council and staff regarding the town's proposed strategic projects for the next two fiscal years. Interim Town Manager, Chris Cornelison, presented a brief overview of the process for the fiscal year 2024 Capital Improvement Projects (CIP). Mayor Winfield provided brief closing remarks and thanked everyone for attending.   ADJOURNMENT    The Workshop was adjourned at 2:54 p.m.     _________________________________ Michelle Stine, MMC Deputy Town Clerk                                                                             I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the workshop of the Town of Oro Valley Council of Oro Valley, Arizona held on the 10 th day of February, 2023. I further certify that the meeting was duly called and held and that a quorum was present. _____________________________ Michael Standish, CMC Town Clerk D R A F T   MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION FEBRUARY 15, 2023 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE            REGULAR SESSION AT OR AFTER 5:00 PM   CALL TO ORDER    Mayor Winfield called the meeting to order at 5:00 p.m.   ROLL CALL Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice-Mayor Tim Bohen, Councilmember Harry Greene, Councilmember Joyce Jones-Ivey, Councilmember Josh Nicolson, Councilmember Steve Solomon, Councilmember EXECUTIVE SESSION - Pursuant to A.R.S. §38-431.03 (A)(1) and (A)(3) Personnel matter – Chief of Police annual performance review    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene to go into Executive Session at 5:01 p.m., Pursuant to A.R.S. §38-431.03 (A)(1) and (A)(3) Personnel matter – Chief of Police annual performance review. Mayor Winfield announced that the following staff would be joining Council in Executive Session: Police Chief Kara Riley, Town Attorney Jonathan Rothschild and Town Clerk Mike Standish.  Vote: 7 - 0 Carried   RESUME REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER    Mayor Winfield resumed the Regular Session at 6:00 p.m.   2/15/23 Minutes, Oro Valley Town Council Regular Session 1          ROLL CALL    Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice-Mayor Tim Bohen, Councilmember Harry Greene, Councilmember Joyce Jones-Ivey, Councilmember Josh Nicolson, Councilmember Steve Solomon, Councilmember   1.APPROVAL OF ANY DIRECTION TO THE TOWN ATTORNEY AND/OR NECESSARY STAFF AS DISCUSSED IN EXECUTIVE SESSION PERTAINING TO THE ANNUAL PERFORMANCE REVIEW OF THE CHIEF OF POLICE       Motion by Vice-Mayor Melanie Barrett, seconded by Councilmember Josh Nicolson to proceed as directed in Executive Session.  Vote: 7 - 0 Carried   PLEDGE OF ALLEGIANCE    Mayor Winfield led the audience in the Pledge of Allegiance.   UPCOMING MEETING ANNOUNCEMENTS    Town Clerk Mike Standish announced the upcoming Town meetings.   MAYOR AND COUNCIL REPORTS ON CURRENT EVENT    Councilmember Jones-Ivey recognized Bryce Jewell, a senior at Pusch Ridge Christian Academy, for his academic excellence, athletic accomplishments, and community support. Councilmember Jones-Ivey reported that Canyon Del Oro Project Graduation was still in need of volunteers and donations. She encouraged interested citizens to email cdo.pg.decorations@gmail.com.   TOWN MANAGER'S REPORT ON CURRENT EVENTS    Interim Town Manager Chris Cornelison reported that he had attended the University of Arizona's School of Government & Public Policy Community Partner and Recognition Event held on February 14, 2023. Mr. Cornelison provided an overview of the event and the Town's partnership with the University of Arizona's School of Government & Public Policy. Mr. Cornelison also reported that the Town of Oro Valley would host the Arizona State Transportation Board meeting to be held on Friday, February 17, 2023.   2/15/23 Minutes, Oro Valley Town Council Regular Session 2          ORDER OF BUSINESS    Mayor Winfield reviewed the order of business and stated that the order would stand as posted.   INFORMATIONAL ITEMS    There were no information items.   CALL TO AUDIENCE    Oro Valley resident Anthony Ferrara voiced his concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Doug Dalby voiced his concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Timothy Faggen voiced his concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Craig Patrick voiced his concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Tim Tarris voiced his concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident David Deivert voiced his concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Martina Clary voiced her concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Ann Young voiced her concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Vicky Tarris voiced her concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Karen Steinbronn voiced her concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Stephanie O'Neil voiced her concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Valerie Steinbronn voiced her concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Brad Brumm voiced his concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Trisha Tozier voiced her concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Joanne Michaelsen voiced her concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. 2/15/23 Minutes, Oro Valley Town Council Regular Session 3 Oro Valley resident Brian Bovert voiced his concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request.   PRESENTATIONS   1.Recognition of outgoing Board, Commission and Committee Members       Mayor Winfield recognized the following Board and Commission members, who were in attendance, for their service: Cathy Solverson - Budget and Finance Commission Harold Bergsma - Planning and Zoning Commission Celeste Gambill - Planning and Zoning Commission Anna Clark - Parks and Recreation Advisory Board Ronald Odell - Parks and Recreation Advisory Board Robert Milkey - Water Utility Commission Mayor Winfield also expressed appreciation to the Board and Commission members who were not in attendance, for their service.   CONSENT AGENDA   A.Minutes - February 1, 2023      B.Resolution No. (R)23-05, approving the Agenda Committee assignment for the period of March 1, 2023 to May 31, 2023       Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene to approve Consent items (A) and (B).  Vote: 7 - 0 Carried   REGULAR AGENDA   2.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING A REVISED MASTER SIGN PROGRAM FOR THE PROPERTY LOCATED ON THE WEST SIDE OF ORACLE ROAD, A HALF MILE NORTH OF FIRST AVENUE, KNOWN AS STEAM PUMP VILLAGE       Senior Planning Technician, Patty Hayes, presented item #2 and included the following: Purpose Location Wall Signs Commercial Developments 300' Distance from Right-of-way Conditions of Approval Color Palette Monument Sign Other Modifications General Plan Summary and Recommendation 2/15/23 Minutes, Oro Valley Town Council Regular Session 4 Rick Volk, of the Volk Company, continued the presentation and included the following: View of Existing Signs From Closest Lane of Oracle Road Mayor Winfield opened the public hearing. No comments were received. Mayor Winfield closed the public hearing. Discussion ensued amongst Council and staff regarding item #2.    Motion by Councilmember Harry Greene, seconded by Vice-Mayor Melanie Barrett to approve the revised master sign program, with the conditions in Attachment 2, for the subject property based on the finding it is in conformance with the General Plan and applicable Design Principles and Standards of the zoning code. Attachment 2 Conditions of Approval Buildings located 140 feet from the edge of the Oracle Road right-of-way may have 1.5 square feet of wall sign per 1 linear foot of frontage. 1. Buildings located closer than 140 feet from the edge of the Oracle Road right-of-way are limited to 1 square foot of sign per 1 linear foot of frontage. 2.  Vote: 7 - 0 Carried   3.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING A CONDITIONAL USE PERMIT FOR A PROPOSED SELF-STORAGE AND RETAIL CENTER LOCATED ADJACENT TO THE NORTHWEST INTERSECTION OF TANGERINE ROAD AND LA CANADA DRIVE       Senior Planner, Kyle Packer, presented item #3 and included the following: Purpose Applicant Proposal Master Development Plan and Zoning CUP Criteria: Health, Safety, Welfare, and Hours of Operation CUP Criteria: Compatibility CUP Criteria: Traffic Volume and Character CUP Criteria: General Plan Conformance Public Participation Summary and Recommendation Keri Silvyn of Lazarus & Silvyn, and Brody Glenn, of Centennial American Properties, continued the presentation and included the following. Zoning Map Miller Ranch (Master Planned Area) Miller Ranch (2018) Miller Ranch Location Map New Site Plan Context & Setbacks Traffic Comparison Updated Architecture Neighborhood Concerns Mr. Mike Farley with Lehman Academy spoke regarding item #3. 2/15/23 Minutes, Oro Valley Town Council Regular Session 5 Mr. Mike Farley with Lehman Academy spoke regarding item #3. Ms. Silvyn continued the presentation and included the following: Criteria: Code § 22.5 Mayor Winfield opened the public hearing. The following individual spoke in opposition to item #3. Oro Valley resident Carlos Cruz The following individual spoke in support of item #3. Oro Valley resident Levi Naas Mayor Winfield closed the public hearing. Discussion ensued amongst Council, staff, Ms. Silvyn, Mr. Glenn, and Mr. Farley regarding item #3.    Motion by Councilmember Harry Greene, seconded by Councilmember Steve Solomon to approve the Conditional Use Permit for a proposed self-storage business located northwest of Tangerine Road and La Cañada Drive, subject to the conditions in Attachment 1, based on finding the request complies with the review criteria in Section 22.5.A of the Zoning Code. Attachment 1 Conditions of Approval To reduce visual impact from the Residences at Miller Ranch, a 20-foot Type A bufferyard with a minimum of 50%, 24-inch box or salvaged trees must be provided along the west side of the property. 1. A minimum of four thousand (4,000) square feet of non-storage related retail/office area shall be provided. 2. Architecture elevations provided in Attachment 3 shall be utilized. Faux windows shall be used in place of the proposed shutters on west façade. 3. Interior lighting in the 2nd and 3rd stories of the corner towers on the building’s eastern side shall be turned off from 10:00pm to 6:00am. 4. No signage will be installed on the west building façade.5. Access to self-storage units shall be limited to 6:00am - 10:00pm.6. The required courtyard shall contain adequately shaded amenities, including no less than four (4) benches, one (1) picnic table, and the required public art, which shall be visible from adjacent businesses and La Cañada Drive. 7. The following apply to the self-storage use: Storage must be contained within a completely enclosed building with individual self-storage units only accessible from the loading area. a. No business shall be conducted from within individual self-storage units.b. No outside storage shall be permitted, including vehicles, trailers, equipment, or products associated with self-storage use. c. No hazardous materials may be stored on site. d. No motor vehicles, trailers, equipment or any device in, on or by which a person or property is or may be transported or drawn shall be offered for rent associated with the self-storage use. e. Excluding the first-floor self-storage office; Interior signs, advertisements, corporate colors and graphics, and other items as determined by the Planning and Zoning Administrator shall not be visible from the exterior of the building. f. 8. Discussion continued amongst Council and staff regarding item #3. 2/15/23 Minutes, Oro Valley Town Council Regular Session 6 Vice Mayor Barrett requested to amend the main motion to include that it be conditioned on the land to the north selling to the Leman Academy for fields. Councilmember Green, did not accept the amendment. Discussion continued amongst Council, staff, Ms. Silvyn, and Mr. Glenn.    Motion by Vice-Mayor Melanie Barrett, seconded by Councilmember Josh Nicolson to amend the main motion to include that the contract is signed between the Leman Academy and Centennial American Properties, and that best efforts would be made to have the third party close with that transaction. Discussion continued amongst Council and staff regarding item #3.  Vote: 4 - 3 Carried  OPPOSED: Councilmember Harry Greene  Councilmember Joyce Jones-Ivey  Councilmember Steve Solomon    Motion by Councilmember Harry Greene, seconded by Councilmember Steve Solomon FINAL MOTION AS AMENDED, to approve the Conditional Use Permit for a proposed self-storage business located northwest of Tangerine Road and La Cañada Drive, subject to the conditions in Attachment 1, based on finding the request complies with the review criteria in Section 22.5.A of the Zoning Code, and to include that the contract is signed between the Leman Academy and Centennial American Properties, and that best efforts would be made to have the third party close with that transaction. Attachment 1 Conditions of Approval To reduce visual impact from the Residences at Miller Ranch, a 20-foot Type A bufferyard with a minimum of 50%, 24-inch box or salvaged trees must be provided along the west side of the property. 1. A minimum of four thousand (4,000) square feet of non-storage related retail/office area shall be provided. 2. Architecture elevations provided in Attachment 3 shall be utilized. Faux windows shall be used in place of the proposed shutters on west façade. 3. Interior lighting in the 2nd and 3rd stories of the corner towers on the building’s eastern side shall be turned off from 10:00pm to 6:00am. 4. No signage will be installed on the west building façade.5. Access to self-storage units shall be limited to 6:00am - 10:00pm.6. The required courtyard shall contain adequately shaded amenities, including no less than four (4) benches, one (1) picnic table, and the required public art, which shall be visible from adjacent businesses and La Cañada Drive. 7. The following apply to the self-storage use: Storage must be contained within a completely enclosed building with individual self-storage units only accessible from the loading area. a. No business shall be conducted from within individual self-storage units.b. No outside storage shall be permitted, including vehicles, trailers, equipment, or products associated with self-storage use. c. No hazardous materials may be stored on site.d. No motor vehicles, trailers, equipment or any device in, on or by which a person or property is or may be transported or drawn shall be offered for rent associated with the self-storage use. e. Excluding the first-floor self-storage office; Interior signs, advertisements, corporate colors and graphics, and other items as determined by the Planning and Zoning Administrator shall not be visible from the exterior of the building. f. 8.  Vote: 7 - 0 Carried 2/15/23 Minutes, Oro Valley Town Council Regular Session 7    Mayor Winfield recessed the meeting at 8:38 p.m. Mayor Winfield reconvened the meeting at 8:51 p.m.   4.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING A CONDITIONAL USE PERMIT FOR A PROPOSED DRIVE-THRU LOCATED AT THE NORTHWEST INTERSECTION OF NARANJA DRIVE AND LA CAÑADA DRIVE       Principal Planner, Michael Spaeth and Public Works Director and Town Engineer, Paul Keesler, presented item #4 and included the following: Purpose Location Map History and Background Conditional Use Permit (CUP) Conditional Use Permit - Compatibility Mr. Keesler continued the presentation and included the following: Conditional Use Permit - Traffic Mr. Spaeth continued the presentation and included the following: Conditional Use Permit - Distance Reduction Review Criteria Public Participation Planning and Zoning Commission Summary Mr. Paul Oland of Paradigm Land Design LLC., and representing the applicant, continued the presentation and provided a brief overview of item #4. Discussion ensued amongst Council, staff and Mr. Oland during the presentions. Mayor Winfield opened the public hearing. The following individuals spoke in opposition to item #4. Oro Valley resident Rob Wanczyk Oro Valley resident Steven Brownell Oro Valley resident Clayton Barrow Mayor Winfield closed the public hearing. Discussion ensued amongst Council, staff and Mr. Oland regarding the proposed Conditional Use Permit for a drive-thru located at the northwest intersection of Naranja Drive and La Canada Drive.    Motion by Councilmember Tim Bohen, seconded by Councilmember Joyce Jones-Ivey to deny a Conditional Use Permit for a proposed drive-thru, located at the northwest intersection of Naranja Drive and La Cañada Drive, based on the finding that it has not been proven that the capacity is sufficient for peak hours. Discussion continued amongst Council and staff regarding item #4.   2/15/23 Minutes, Oro Valley Town Council Regular Session 8  Motion by Councilmember Tim Bohen, seconded by Councilmember Joyce Jones-Ivey to deny a Conditional Use Permit for a proposed drive-thru, located at the northwest intersection of Naranja Drive and La Cañada Drive, based on the finding that it has not been proven that the capacity is sufficient for peak hours.  Vote: 2 - 5 Failed  OPPOSED: Mayor Joseph C. Winfield  Vice-Mayor Melanie Barrett  Councilmember Harry Greene  Councilmember Josh Nicolson  Councilmember Steve Solomon    Motion by Councilmember Steve Solomon, seconded by Councilmember Josh Nicolson to Conditionally Approve a Conditional Use Permit for a proposed drive-thru, located at the northwest intersection of Naranja Drive and La Cañada Drive, subject to the conditions in Attachment 1, and the additional condition that the Conceptual Site Plan shall be revised to provide two egress lanes, one left-turn and one right-turn, at Naranja Drive connection, based on the finding that the request is consistent with all applicable General Plan and Zoning Code requirements. Attachment 1 Conditions of Approval Shaded seating must be provided at the outdoor patio area adjacent to the drive-thru restaurant. 1. An automatic gain control must be installed as part of the menu board speaker to prevent any inadvertent increase in noise decibels that exceed Zoning Code standards. 2. Noise thresholds may not exceed the levels established in the Noise Impact Study. 3. The order kiosk location must be placed in the location as shown in the Noise Impact Study, or a revised study will be required. 4. The screen wall for vehicle stacking lanes must be completely opaque at the curve where the order kiosk is located. The kiosk may not exceed the height of the screen wall (6-feet) nor be visible from adjacent roadways. 5. Hours of operation for the drive-thru will be limited from 5am to 10pm.6. The final site plan is dependent on Town Council approval of a change to a 2006 Grading Exception condition and Conceptual Site Plan approval. 7. If any other use than as described by ITE Category 937 is proposed now and/or in the future for the requested drive-through pad, a complete reevaluation of traffic shall be required prior to any acceptance by the Town Engineer. 8. Vice Mayor Barrett requested to add the condition that if it is not used for the category of use as presented, that it will come back to the Council. Councilmember Solomon accepted the request, seconded by Councilmember Nicolson.    Motion by Councilmember Steve Solomon, seconded by Councilmember Josh Nicolson FINAL MOTION AS AMENDED, to Conditionally Approve a Conditional Use Permit for a proposed drive-thru, located at the northwest intersection of Naranja Drive and La Cañada Drive, subject to the conditions in Attachment 1, and the additional condition that the Conceptual Site Plan shall be revised to provide two egress lanes, one left-turn and one right-turn, at Naranja Drive connection, based on the finding that the request is consistent with all applicable General Plan and Zoning Code requirements and subject to the condition that if it is not used for the category of use as presented, it will come back to the Council. Attachment 1 Conditions of Approval Shaded seating must be provided at the outdoor patio area adjacent to the drive-thru restaurant. 1. 2/15/23 Minutes, Oro Valley Town Council Regular Session 9 An automatic gain control must be installed as part of the menu board speaker to prevent any inadvertent increase in noise decibels that exceed Zoning Code standards. 2. Noise thresholds may not exceed the levels established in the Noise Impact Study. 3. The order kiosk location must be placed in the location as shown in the Noise Impact Study, or a revised study will be required. 4. The screen wall for vehicle stacking lanes must be completely opaque at the curve where the order kiosk is located. The kiosk may not exceed the height of the screen wall (6-feet) nor be visible from adjacent roadways. 5. Hours of operation for the drive-thru will be limited from 5am to 10pm.6. The final site plan is dependent on Town Council approval of a change to a 2006 Grading Exception condition and Conceptual Site Plan approval. 7. If any other use than as described by ITE Category 937 is proposed now and/or in the future for the requested drive-through pad, a complete reevaluation of traffic shall be required prior to any acceptance by the Town Engineer. 8.  Vote: 6 - 1 Carried  OPPOSED: Councilmember Tim Bohen   5.DISCUSSION AND POSSIBLE ACTION FOR THE USE OF CIP CONTINGENCY FOR CURRENT BUDGETED PROJECTS THAT RECEIVED BIDS HIGHER THAN THE APPROVED FY2023 BUDGET       Public Works Director and Town Engineer, Paul Keesler, provided a brief overview of item #5.    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene to direct staff to reallocate $603,211 from CIP Contingency into the budgeted projects to cover projected budget shortfalls as follows:$288,000 for the La Canada Mill/Overlay project, $315,211 for the Westward Look Drive road reconstruction project  Vote: 7 - 0 Carried   FUTURE AGENDA ITEMS    No future agenda items were requested.   EXECUTIVE SESSION - Pursuant to A.R.S. §38-431.03 (A)(3) (Legal Advice) regarding a proposed Rezoning to Planned Area Development for the Oro Valley Church of the Nazarene located at Calle Concordia and Calle Buena Vista    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Steve Solomon to go into Executive Session at 10:51 p.m., Pursuant to A.R.S. §38-431.03 (A)(3) (Legal Advice) regarding a proposed Rezoning to Planned Area Development for the Oro Valley Church of the Nazarene located at Calle Concordia and Calle Buena Vista Mayor Winfield stated that the following staff would join Council in the Executive Session: Interim Town Manager Chris Cornelison, Legal Services Director Tobin Sidles, Town Attorney Jonathan Rothschild, Town Attorney Nathan Rothschild, Chief Civil Deputy Attorney Joe Andrews, Planning Manager Bayer Vella and Town Clerk Mike Standish.  Vote: 7 - 0 Carried   RESUME REGULAR SESSION    Mayor Winfield resumed the regular session at 12:12 p.m. 2/15/23 Minutes, Oro Valley Town Council Regular Session 10   ADJOURNMENT    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Josh Nicolson to adjourn the meeting at 12:13 p.m.  Vote: 7 - 0 Carried     _______________________________________________ Michelle Stine, MMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council or Oro Valley, Arizona, held on the 15th day of February 2023. I further certify that the meeting was duly called and held and that a quorum was present. ______________________________________________ Michael Standish, CMC Town Clerk 2/15/23 Minutes, Oro Valley Town Council Regular Session 11 D R A F T MINUTES 2026 GENERAL PLAN COMMUNITY ENGAGEMENT ADVISORY GROUP JOINT STUDY SESSION WITH THE FOLLOWING BOARDS AND COMMISSIONS: TOWN COUNCIL, BOARD OF ADJUSTMENT, BUDGET AND FINANCE COMMISSION, HISTORIC PRESERVATION COMMISSION, PARKS AND RECREATION ADVISORY BOARD, PLANNING AND ZONING COMMISSION, STORMWATER UTILITY COMMISSION, WATER UTILITY COMMISSION, YOUTH ADVISORY COUNCIL January 19, 2023 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE            STUDY SESSION AT OR AFTER 6:00 PM   CALL TO ORDER Planning Manager Bayer Vella called the meeting to order at 6:00 p.m.   ROLL CALL Planning Manager Bayer Vella performed the Roll Call, calling out the Board and Commissioner members who were present. Present: Kennedy Blanchard, Youth Advisory Council Kenna Brock, Youth Advisory Council Liam DaDeppo, Youth Advisory Council Riley Goodwin, Youth Advisory Council Elena Hendrix, Youth Advisory Council Emma Kim, Youth Advisory Council Allison Kuester, Youth Advisory Council Faith Ryan, Youth Advisory Council Tanish Doshi, Youth Advisory Council Thomas Gribb, Board of Adjustment Stephen Roach, Board of Adjustment Vice Chair (via Zoom) Joseph Affinati, Board of Adjustment Jennifer Carr, Budget and Finance Commission Heather Laird, Budget and Finance Commission John Fortunato, Budget and Finance Commission Michael Paul, Historic Preservation Commission Auvie Lee, Historic Preservation Commission Gary Temple, Parks and Recreation Advisory Board Joanne Moothart, Parks and Recreation Advisory Board Matthew Wood, Parks and Recreation Advisory Board Joe Nichols, Planning and Zoning Commission Skeet Posey, Planning and Zoning Commission (via Zoom) Kimberly Outlaw Ryan, Planning and Zoning Commission Dan Sturmon, Planning and Zoning Commission Richard Hawkinson, Stormwater Utility Commission Gary Mattson, Stormwater Utility Commission Kay Lantow, Water Utility Commission Clarence, Tom, Marek, Water Utility Commission Melanie Barrett, Vice Mayor Tim Bohen, Town Council Harry Greene, Town Council Joyce Jones-Ivey, Town Council Joseph C. Winfield, Mayor Absent: Jordan Adams, Youth Advisory Council Gabby Ahlfield, Youth Advisory Council Natalie DeSilva, Youth Advisory Council Lauren Ernzen, Youth Advisory Council Vincent Ferrara, Youth Advisory Council Matthew Kim, Youth Advisory Council Christian Kirkland, Youth Advisory Council George Li, Youth Advisory Council Amiya Lotun, Youth Advisory Council Alexei Mendez, Youth Advisory Council Ryan Russel, Youth Advisory Council Sameer Sandhu, Youth Advisory Council Brooke Taylor, Youth Advisory Council Jaden Wu, Youth Advisory Council Octavio Barcelo, Board of Adjustment Helen Dankwerth, Board of Adjustment Michael Mason, Budget and Finance Commission Gerald LeMay, Budget and Finance Commission Puntadeleste Bozeman, Historic Preservation Commission Nicole Casaus, Historic Preservation Commission Joan Pliego, Historic Preservation Commission Ronald Scantlan, Historic Preservation Commission Antonia Landau, Parks and Recreation Advisory Board Cheryl Horvath, Parks and Recreation Advisory Board Philip Saletta, Parks and Recreation Advisory Board Emily Veres, Parks and Recreation Advisory Board Anna Clark, Planning and Zoning Commission Jacob Herrington, Planning and Zoning Commission David Parker, Stormwater Utility Commission William Thomas, Stormwater Utility Commission Richard Crocker, Stormwater Utility Commission David Atler, Water Utility Commission Alan Forrest, Water Utility Commission Patricia Olson, Water Utility Commission Naranjan Vescio, Water Utility Commission Greg Hitt, Water Utility Commission Josh Nicholson, Town Council Steve Solomon, Town Council Staff Present:Milini Simms, Principal Planner Bayer Vella, Planning Manager Tobin Sidles, Legal Services Director STUDY SESSION AGENDA   1.DISCUSSION ONLY WITH TOWN COUNCIL, BOARD AND COMMISSION MEMBERS, YOUTH ADVISORY COUNCIL AND PUBLIC ATTENDEES REGARDING COMMUNITY ENGAGEMENT STRATEGIES FOR THE UPCOMING GENERAL PLAN       Planning Manager Bayer Vella began a presentation that included the following: - Discussion Items - Mr. Vella led a group exercise asking each participant what the General Plan is and what it means to them. - What is a General Plan? - Importance of the General Plan - Schedule and Meeting Topics -Your Voice, Our Future (YVOF) General Plan - Results of the Community Engagement Process Principal Planner Milini Simms continued with the presentation that included the following: - General Plan elements - How has the community changed since the last General Plan? - Employment - Main employers - Development and growth patterns - Single-family residential trends - Housing - Transportation - Water - Parks and Recreation - Your turn! In your experience, how has the community changed since the last General Plan? - Ms. Simms led a group exercise asking participants what has changed in the community since the last General Plan. - What do you anticipate as focal topics of community discussion? Ms. Simms led the group in an exercise to identify what topic they feel will be the key focal point of community discussion. Discussion ensued regarding the selections the group chose related to Transportation, Climate and Sustainability, Cultural Resources, Employment and Services, Housing, Infrastructure, Parks and Recreation, Environment and Open Space, Public Safety, Water, Development and Growth, as well as an Other category.   ADJOURNMENT Principal Planner Milini Simms adjourned the meeting at 8:10 p.m.   I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the 2026 General Plan I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the 2026 General Plan Community Engagement Advisory Group Study Session of Oro Valley, Arizona held on the 19th day of January 2023. ___________________________ Jeanna Ancona Senior Office Specialist D R A F T MINUTES JOINT STUDY SESSION WITH THE FOLLOWING BOARDS AND COMMISSIONS: TOWN COUNCIL, BOARD OF ADJUSTMENT, BUDGET AND FINANCE COMMISSION, HISTORIC PRESERVATION COMMISSION, PARKS AND RECREATION ADVISORY BOARD, PLANNING AND ZONING COMMISSION, STORMWATER UTILITY COMMISSION, WATER UTILITY COMMISSION, YOUTH ADVISORY COUNCIL January 26, 2023 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE               STUDY SESSION AT OR AFTER 6:00 PM   CALL TO ORDER Planning Manager Bayer Vella called the meeting to order at 6:00 p.m.   ROLL CALL Planning Manager Bayer Vella performed the Roll Call, calling out the names of the board and commission members who were present. Present:Kenna Brock, Youth Advisory Council Riley Goodwin, Youth Advisory Council Christian Kirkland, Youth Advisory Council Thomas Gribb, Board of Adjustment Member Stephen Roach, Board of Adjustment (via Zoom) Jennifer Carr, Budget and Finance Commission Heather Laird, Budget and Finance Commission John Fortunato, Budget and Finance Commission Michael Paul, Historic Preservation Commission Auvie Lee, Historic Preservation Commission Gary Temple, Parks and Recreation Advisory Board Joanne Moothart, Parks and Recreation Advisory Board Philip Saletta, Parks and Recreation Advisory Board (via Zoom) Anna Clark, Planning and Zoning Commission Skeet Posey, Planning and Zoning Commission Kimberly Outlaw Ryan, Planning and Zoning Commission Jacob Herrington, Planning and Zoning Commission Richard Hawkinson, Stormwater Utility Commission Gary Mattson, Stormwater Utility Commission Kay Lantow, Water Utility Commission Melanie Barrett, Vice Mayor Harry Greene, Town Council Joyce Jones-Ivey, Town Council Josh Nicholson, Town Council Joseph C. Winfield, Mayor Absent:Jordan Adams, Youth Advisory Council Gabby Ahlfield, Youth Advisory Council Natalie DeSilva, Youth Advisory Council Lauren Ernzen, Youth Advisory Council Vincent Ferrara, Youth Advisory Council Matthew Kim, Youth Advisory Council Emma Kim, Youth Advisory Council Faith Ryan, Youth Advisory Council Allison Kuester, Youth Advisory Council George Li, Youth Advisory Council Amiya Lotun, Youth Advisory Council Alexei Mendez, Youth Advisory Council Ryan Russel, Youth Advisory Council Sameer Sandhu, Youth Advisory Council Elena Hendrix, Youth Advisory Council Kennedy Blanchard, Youth Advisory Council Brooke Taylor, Youth Advisory Council Kennedy Blanchard, Youth Advisory Council Elena Hendrix, Youth Advisory Council Liam DaDeppo, Youth Advisory Council Tanish Doshi, Youth Advisory Council Jaden Wu, Youth Advisory Council Helen Dankwerth, Board of Adjustment Joseph Affinati, Board of Adjustment Octavio Barcelo, Board of Adjustment Michael Mason, Budget and Finance Commission Gerald LeMay, Budget and Finance Commission Joe Affinati, Board of Adjustment Helen Dankwerth, Board of Adjustment Joe Nichols, Planning and Zoning Commission Dan Sturmon, Planning and Zoning Commission Puntadeleste Bozeman, Historic Preservation Commission Nicole Casaus, Historic Preservation Commission Joan Pliego, Historic Preservation Commission Ronald Scantlan, Historic Preservation Commission Antonia Landau, Parks and Recreation Advisory Board Cheryl Horvath, Parks and Recreation Advisory Board Matthew Wood, Parks and Recreation Advisory Board Philip Saletta, arks and Recreation Advisory Board Emily Veres, Parks and Recreation Advisory Board David Parker, Stormwater Utility Commission William Thomas, Stormwater Utility Commission Richard Crocker, Stormwater Utility Commission David Atler, Water Utility Commission Alan Forrest, Water Utility Commission Naranjan Vescio, Water Utility Commission Greg Hitt, Water Utility Commission Patricia Olson, Water Utility Commission Tom Marek, Water Utility Commission Steve Solomon, Town Council Tim Bohen, Town Council Staff Present:Milini Simms, Principal Planner Bayer Vella, Planning Manager Tobin Sidles, Legal Services Director   STUDY SESSION AGENDA   1.DISCUSSION ONLY WITH TOWN COUNCIL, BOARD AND COMMISSION MEMBERS, YOUTH ADVISORY COUNCIL AND PUBLIC ATTENDEES REGARDING COMMUNITY ENGAGEMENT STRATEGIES FOR THE UPCOMING GENERAL PLAN       Planning Manager Bayer Vella provided presentation that included the following: - Schedule and meeting topics - Discussion items - Recap of Meeting #1 - Assumptions and Opportunities - Discussion: guiding principles for community engagement - Mr. Vella led the group in an exercise filling in the blank for the following: "Community outreach is best when _______.", and then sort responses by common themes. Principal Planner Milini Simms reviewed the common themes of the exercise with the group. Ms. Simms continued with the presentation slide, Key stakeholders in the General Plan process, and facilitated an exercise to identify any additional groups that should be included in the process. Ms. Simms then led a group exercise on stakeholder mapping regarding the categories of monitor, work together, inform or consult. She asked the group to identify which category each stakeholder group fell under. The resident group was the only one everyone identified as work together.   ADJOURNMENT Principal Planner Milini Simms advised the group of the next meeting date, an update of the survey and adjourned the meeting at 8:00 pm.   I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the study session of the 2026 General Plan Community Engagement Advisory Group of Oro Valley, Arizona held on the 26th day of January 2023. ___________________________ Jeanna Ancona Senior Office Specialist D R A F T MINUTES JOINT STUDY SESSION WITH THE FOLLOWING BOARDS AND COMMISSIONS: TOWN COUNCIL, BOARD OF ADJUSTMENT, BUDGET AND FINANCE COMMISSION, HISTORIC PRESERVATION COMMISSION, PARKS AND RECREATION ADVISORY BOARD, PLANNING AND ZONING COMMISSION, STORMWATER UTILITY COMMISSION, WATER UTILITY COMMISSION, YOUTH ADVISORY COUNCIL February 9, 2023 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE               STUDY SESSION AT OR AFTER 6:00 PM   CALL TO ORDER Planning Manager Bayer Vella called the meeting to order at 6:02 p.m.   ROLL CALL Planning Manager Bayer Vella performed the Roll Call, calling out the Board and Commission members who were present. Present:Kenna Brock, Youth Advisory Council Amiya Lotun, Youth Advisory Council Alexei Mendez, Youth Advisory Council Faith Ryan, Youth Advisory Council Jaden Wu, Youth Advisory Council Thomas Gribb, Board of Adjustment Joseph Affinati, Board of Adjustment Jennifer Carr, Budget and Finance Commission Heather Laird, Budget and Finance Commission Michael Paul, Historic Preservation Commission Gary Temple, Parks and Recreation Advisory Board Joanne Moothart, Parks and Recreation Advisory Board Philip Saletta, Parks and Recreation Advisory Board Anna Clark, Planning and Zoning Commission Skeet Posey, Planning and Zoning Commission Joe Nichols, Planning and Zoning Commission Kimberly Outlaw Ryan, Planning and Zoning Commission Dan Sturmon, Planning and Zoning Commission Jacob Herrington, Planning and Zoning Commission Richard Hawkinson, Stormwater Utility Commission Gary Mattson, Stormwater Utility Commission Melanie Barrett, Vice Mayor Harry Greene, Town Council Joyce Jones-Ivey, Town Council Joseph C. Winfield, Mayor Absent:Jordan Adams, Youth Advisory Council Gabby Ahlfield, Youth Advisory Council Natalie DeSilva, Youth Advisory Council Lauren Ernzen, Youth Advisory Council Vincent Ferrara, Youth Advisory Council Riley Goodwin, Youth Advisory Council Matthew Kim, Youth Advisory Council Christian Kirkland, Youth Advisory Council George Li, Youth Advisory Council Ryan Russel, Youth Advisory Council Sameer Sandhu, Youth Advisory Council Brooke Taylor, Youth Advisory Council Kennedy Blanchard, Youth Advisory Council Elena Hendrix, Youth Advisory Council Allison Kuester, Youth Advisory Council Liam DaDeppo, Youth Advisory Council Tanish Doshi, Youth Advisory Council Emma Kim, Youth Advisory Council Stephen Roach, Board of Adjustment Octavio Barcelo, Board of Adjustment Helen Dankwerth, Board of Adjustment John Fortunato, Budget and Finance Commission Michael Mason, Budget and Finance Commission Gerald LeMay, Budget and Finance Commission Puntadeleste Bozeman, Historic Preservation Commission Auvie Lee, Historic Preservation Commission Nicole Casaus, Historic Preservation Commission Joan Pliego, Historic Preservation Commission Ronald Scantlan, Historic Preservation Commission Antonia Landau, Parks and Recreation Advisory Board Cheryl Horvath, Parks and Recreation Advisory Board Matthew Wood, Parks and Recreation Board Emily Veres, Parks and Recreation Advisory Board David Parker, Stormwater Utility Commission William Thomas, Stormwater Utility Commission David Parker, Stormwater Utility Commission Richard Crocker, Stormwater Utility Commission David Atler, Water Utility Commission Alan Forrest, Water Utility Commission Naranjan Vescio, Water Utility Commission Greg Hitt, Water Utility Commission Kay Lantow, Water Utility Commission Patricia Olson, Water Utility Commission Tom Marek, Water Utility Commission Tim Bohen, Town Council Josh Nicholson, Town Council Steve Solomon, Town Council Staff Present:Milini Simms, Principal Planner Bayer Vella, Planning Manager   STUDY SESSION AGENDA   1.DISCUSSION ONLY WITH TOWN COUNCIL, BOARD AND COMMISSION MEMBERS, YOUTH ADVISORY COUNCIL AND PUBLIC ATTENDEES REGARDING COMMUNITY ENGAGEMENT STRATEGIES FOR THE UPCOMING GENERAL PLAN       Planning Manager Bayer Vella provided a presentation that included the following:  Planning Manager Bayer Vella provided a presentation that included the following: - Schedule and meeting topics - Discussion topics - Recap of Meeting #2: Guiding Principles - Recap of Meeting #2: Key Stakeholders Principal Planner Milini Simms continued the presentation that included the following: - Survey respondents - Survey: topics of interest - Survey: current notification methods (Ms. Simms led a discussion with the group to identify any surprises from the survey results and what resonated most with them) - Survey: preferred notification methods - Survey: notification methods summary - Survey: communication methods (Ms. Simms discussed the communication methods with the group to generate ideas for the Community Engagement Plan) - Survey: Engagement - Proposed communication methods - Exercise: Communication Methods (Ms. Simms facilitated an exercise to identify the best communication methods to increase general awareness of the General Plan process and engage specific resident age groups, field experts, community organizations and regulatory groups) - Homework: Review working document (Ms. Simms discussed a homework assignment to review the working Community Engagement Plan to make sure it captures the advisory groups' feedback. The document will be discussed at the next meeting) - Adjournment and next steps   ADJOURNMENT Principal Planner Milini Simms adjourned the meeting at 7:43 p.m.   I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the study session of the 2026 General Plan Community Engagement Advisory Group of Oro Valley, Arizona held on the 9th day of February 2023. ___________________________ Jeanna Ancona Senior Office Specialist D R A F T MINUTES JOINT STUDY SESSION WITH THE FOLLOWING BOARDS AND COMMISSIONS: TOWN COUNCIL, BOARD OF ADJUSTMENT, BUDGET AND FINANCE COMMISSION, HISTORIC PRESERVATION COMMISSION, PARKS AND RECREATION ADVISORY BOARD, PLANNING AND ZONING COMMISSION, STORMWATER UTILITY COMMISSION, WATER UTILITY COMMISSION, YOUTH ADVISORY COUNCIL February 16, 2023 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE               STUDY SESSION AT OR AFTER 6:00 PM   CALL TO ORDER Planning Manager Bayer Vella called the meeting to order at 6:01 p.m.   ROLL CALL Planning Manager Bayer Vella performed the Roll Call, calling out the Board and Commission members who were present. Present:Amiya Lotun, Youth Advisory Council Faith Ryan, Youth Advisory Council Jaden Wu, Youth Advisory Council Allison Kuester, Youth Advisory Council Liam DaDeppo, Youth Advisory Council Tanish Doshi, Youth Advisory Council Emma Kim, Youth Advisory Council (via Zoom) George Li, Youth Advisory Council Thomas Gribb, Board of Adjustment Joseph Affinati, Board of Adjustment Jennifer Carr, Budget and Finance Commission John Fortunato, Budget and Finance Commission Auvie Lee, Historic Preservation Commission Michael Paul, Historic Preservation Commission Joan Pliego, Historic Preservation Commission Gary Temple, Parks and Recreation Advisory Board Joanne Moothart, Parks and Recreation Advisory Board Matthew Wood, Parks and Recreation Advisory Board Philip Saletta, Parks and Recreation Advisory Board Anna Clark, Planning and Zoning Commission Skeet Posey, Planning and Zoning Commission Dan Sturmon, Planning and Zoning Commission Richard Hawkinson, Stormwater Utility Commission Kay Lantow, Water Utility Commission Melanie Barrett, Vice Mayor Harry Greene, Town Council Joyce Jones-Ivey, Town Council Tim Bohen, Town Council Absent:Jordan Adams, Youth Advisory Council Alexi Mendez, Youth Adviosry Council Riley Goodwin, Youth Advisory Council Elena Hendrix, Youth Advisory Council Kennedy Blanchard, Youth Advisory Council Gabby Ahlfield, Youth Advisory Council Natalie DeSilva, Youth Advisory Council Lauren Ernzen, Youth Advisory Council Vincent Ferrara, Youth Advisory Council Matthew Kim, Youth Advisory Council Christian Kirkland, Youth Advisory Council Kenna Brock, Youth Advisory Council Ryan Russel, Youth Advisory Council Sameer Sandhu, Youth Advisory Council Brooke Taylor, Youth Advisory Council Stephen Roach, Board of Adjustment Octavio Barcelo, Board of Adjustment Helen Dankwerth, Board of Adjustment Michael Mason, Budget and Finance Commission Gerald LeMay, Budget and Finance Commission Heather Laird, Budget and Finance Commission Puntadeleste Bozeman, Historic Preservation Commission Nicole Casaus, Historic Preservation Commission Ronald Scantlan, Historic Preservation Commission Antonia Landau, Parks and Recreation Advisory Board Cheryl Horvath, Parks and Recreation Advisory Board Emily Veres, Parks and Recreation Advisory Board Jacob Herrington, Planning and Zoning Commission Joe Nichols, Planning and Zoning Commission Kimberly Outlaw Ryan, Planning and Zoning Commission David Parker, Stormwater Utility Commission Gary Mattson, Stormwater Utility Commission William Thomas, Stormwater Utility Commission Richard Crocker, Stormwater Utility Commission David Parker, Stormwater Utility Commission William Thomas, Stormwater Utility Commission David Atler, Water Utility Commission Alan Forrest, Water Utility Commission Naranjan Vescio, Water Utility Commission Patricia Olson, Water Utility Commission Tom Marek, Water Utility Commission Greg Hitt, Water Utility Commission Joseph C. Winfield, Mayor Josh Nicholson, Town Council Steve Solomon, Town Council Staff Present:Milini Simms, Principal Planner Bayer Vella, Planning Manager   STUDY SESSION AGENDA   1.DISCUSSION ONLY WITH TOWN COUNCIL, BOARD AND COMMISSION MEMBERS, YOUTH ADVISORY COUNCIL AND PUBLIC ATTENDEES REGARDING COMMUNITY ENGAGEMENT STRATEGIES FOR THE UPCOMING GENERAL PLAN       Planning Manager Bayer Vella provided a presentation that included the following:  Planning Manager Bayer Vella provided a presentation that included the following: - Schedule and meeting topics - Discussion Items - Acknowledgment of minutes - Recap of Meeting #3: General Awareness - Recap of Meeting #3: Targeted Engagement Mr. Vella then introduced Jan Gordley, from Gordley Group, who is a local community engagement and marketing specialist working on the Community Engagement Plan. Ms. Gordley discussed their work with the Town and applauded the advisory group for creating a robust plan. Principal Planner Milini Simms continued with the presentation: - Levels of community engagement - Consultants, website, advertising and education - Promotion, supplies, printing and mailing - Meetings, events, personnel and training - Cost estimates to help with decision-making Ms. Simms facilitated a discussion with the group to discuss which option they like most and why from a broad level. At the end of the discussion, there was consensus to choose the intermediate level of community engagement. Ms. Simms then facilitated a discussion to refine the intermediate level. The group reached consensus on making the following changes to the intermediate option: - Use the base level of Explorer ads and supplement it with articles - Add text messaging - Keep the number of shirts but find ways to reduce cost. - Use t-shirts, polo shirts or sweatshirts instead of collared shirts - Use emailed water bills to spread information - Remove tv and radio ads - Send one round of postcards only to voters Ms. Simms discussed the final draft plan with the group. There were no concerns mentioned. She explained the discussion from this evening will be added to the final draft of the plan. The final draft will be sent out via email on February 17 to allow advisory group members’ a final opportunity to review the content, prior to the Planning and Zoning Commission. Any comments or changes must be emailed to Ms. Simms by 5:00 PM, Wednesday, February 22. Ms. Simms presented the next steps for the Community Engagement Plan and General Plan process. She thanked everyone for their time and participation and encouraged them to remain active in the General Plan process.   ADJOURNMENT Principal Planner Milini Simms adjourned the meeting at 8:04 p.m.   I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the 2026 General Plan Community Engagement Advisory Group of Oro Valley held on the 16th day of February 2023. ___________________________ Jeanna Ancona Senior Office Specialist    Town Council Regular Session B. Meeting Date:03/01/2023   Requested by: Peter Abraham Submitted By:Mary Rallis, Water Department:Water SUBJECT: Resolution No. (R)23-06, providing notice of intent to increase the potable water base rates, increase the potable water commodity rates and increase the reclaimed water commodity rate for the Oro Valley Water Utility RECOMMENDATION: The Water Utility Commission and Water Utility staff respectfully recommend approval of Resolution No. (R)23-06, providing notice of intent to increase the potable water base rates, increase the potable water commodity rates and increase the reclaimed water commodity rate for the Oro Valley Water Utility. EXECUTIVE SUMMARY: In accordance with the Town Council Water Policies, Water Utility staff review water rates on an annual basis. The Water Utility Commission evaluates staff recommendations based on a water rates analysis to ensure the recommendations meet Town policies and bond covenants. On February 13, 2023, the Commission voted to recommend approval of the water rates identified in the Proposed Financial Scenario and supported by the 2023 Water Rates Analysis Report.    Pursuant to A.R.S. § 9-511.01, a municipality must adopt a notice of intent to increase water rates at least 60 days prior to the public hearing. The resolution sets in motion the public process by:  Making the Water Rates Analysis Report available for public review by placing a copy in the Town Clerk's Office and on the Water Utility's website. 1. Directing the Town Clerk to publish the resolution in a newspaper of general circulation at least 20 days prior to the public hearing. 2. Scheduling a public hearing for June 7, 2023, when the Council will consider adoption of the proposed water rate increases. 3. Once the notice of intent is approved, the increase in water rates that can be adopted may not exceed the water rates shown in the Water Rates Analysis Report. The Town Council will review the proposed rate increases at the future public hearing, in which it may approve, modify or deny the rates. As a result, tonight's item is merely the notice for the future public hearing and consideration.   BACKGROUND OR DETAILED INFORMATION: The Town Council will review the proposed rate increases at a future public hearing, in which it may approve, modify or deny the proposed rates at that later Council meeting.  As a result, tonight's item is merely the notice for the future public hearing and Coucil consideration.   FISCAL IMPACT: There is no fiscal impact associated with adopting a notice of intent to increase water rates.   SUGGESTED MOTION: I MOVE to (approve or deny) Resolution No. (R)23-06, providing notice of intent to increase the potable water base rates, increase the potable water commodity rates and increase the reclaimed water commodity rate for the Oro Valley Water Utility.   Attachments (R)23-06 Resolution - Notice of Intent  Water Rates Analysis Report 23-24  RESOLUTION NO. (R)23-06 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, PROVIDING NOTICE OF INTENT TO INCREASE THE POTABLE WATER BASE RATES, INCREASE THE POTABLE WATER COMMODITY RATES AND INCREASE THE RECLAIMED WATER COMMODITY RATE FOR THE ORO VALLEY WATER UTILITY; AND DIRECTING THE TOWN MANAGER, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, pursuant to A.R.S. § 9-511, et seq., the Town has the requisite statutory authority to acquire, own and maintain a water utility for the benefit of the residents within and without the Town’s corporate boundaries; and WHEREAS, pursuant to A.R.S. § 9-511, et seq., the Town finds it necessary to consider increasing the potable water base rates, increasing the potable water commodity rates and increasing the reclaimed water commodity rate for the Oro Valley Water Utility; and WHEREAS, pursuant to A.R.S. § 9-511, et seq., the Town is required to give a Notice of Intent at a regular Town Council meeting to increase the potable water base rates, increase the potable water commodity rates and increase the reclaimed water commodity rate; and WHEREAS, the Town has completed a Water Rates Analysis Report which supports these water rate increases for the Oro Valley Water Utility; and WHEREAS, not less than twenty (20) days prior to the public hearing on the proposed rate increases, the Town shall cause to be published one time in a newspaper of general circulation within the Town’s boundaries, a Notice of Intent showing the date, time and place of the hearing. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, as follows: SECTION 1. This Resolution serves as the Notice of Intent, which is hereby publicly given, for the Town of Oro Valley to increase the potable water base rates, increase the potable water commodity rates and increase the reclaimed water commodity rate. SECTION 2. A public hearing shall be held at the regular meeting of the Mayor and Council at 6:00 p.m. on June 7, 2023, in the Council Chambers of the Town Hall, Town of Oro Valley, 11,000 North La Cañada Drive, Oro Valley, Arizona, to deliberate and vote on the proposed increases. SECTION 3. That the Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents are hereby authorized and directed to take all steps necessary to carry out the purposes and intent of this resolution. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 1st day of March, 2023. TOWN OF ORO VALLEY Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: Date: Town of Oro Valley Water Utility Water Rates Analysis Report March 2023 TOWN OF ORO VALLEY WATER UTILITY WATER RATES ANALYSIS REPORT MARCH 2023 ORO VALLEY TOWN COUNCIL Joseph Winfield, Mayor Melanie Barrett, Vice Mayor Timothy Bohen, Councilmember Harry “Mo” Green, II, MD, Councilmember Joyce Jones-Ivey, Councilmember Josh Nicolson, Councilmember Steve Solomon, Councilmember ORO VALLEY WATER UTILITY COMMISSION Greg Hitt, Commission Chair Alan Forrest, CommissionVice-Chair David Atler, Commission Member Kay Lantow, Commission Member Tom Marek, Commission Member Patricia Olson, Commission Member Naranjan Vescio, Commission Member TOWN STAFF Peter A. Abraham, P.E., Water Utility Director Mary E. Rallis, CPA, Water Utility Administrator TABLE OF CONTENTS SECTION TITLE PAGE Index of Appendix Executive Summary 1 Introduction 4 Methodology 5 Growth Rates 6 Water Use Trends 7 Debt Service 8 Debt Service Coverage Requirements 9 Cash Reserve Policy for Operating Fund 10 Operating Fund Revenue Forecast 11 Revenue Requirements 13 Water Resource and System Development Impact Fee Fund 15 Proposed Financial Scenario 17 Recommendation on Water Rates 19 Conclusion 21 Appendix APPENDIX A. Proposed Financial Scenario Pro Forma A-1 Operating Fund A-2 Groundwater Preservation Fee A-3 Water Resource and System Development Impact Fee Fund A-4 Summary of all Funds B. Rate Schedules & Tables for Bill Comparisons B-1 Proposed Water Rate Schedule B-2 Tables for Bill Comparisons by Meter Size - Potable B-8 Tables for Bill Comparisons by Meter Size - Reclaimed C. 5-Year Capital Improvement Schedules C-1 Operating Fund C-2 Groundwater Preservation Fee C-3 Water Resource and System Development Impact Fee Fund D. Assumptions for Proposed Financial Scenario D-1 Operating Fund D-4 Water Resource and System Development Impact Fee Fund E. Development Impact Fee Schedule E-1 Water Resource and System Development Impact Fee Schedule - 1 - TOWN OF ORO VALLEY WATER UTILITY WATER RATES ANALYSIS REPORT MARCH 2023 Executive Summary An annual review of the revenue requirements and water rates is an integral component in ensuring the long- term financial health of the Water Utility. The Oro Valley Water Utility Commission reviews and makes recommendations for water revenue requirements, water rates and fee structures. The Commission evaluates staff recommendations based on a rates analysis to ensure compliance with Town policies and bond covenants. Water rates and service charges are reviewed annually in accordance with Mayor and Town Council Water Policies – II.A.2.b(4). The Water Utility has based these financial projections on the American Water Works Associations (AWWA) cash-needs approach. The AWWA is the largest national organization that develops water and wastewater policies, specifications and rate setting guidelines accepted by both government-owned and private water and wastewater utilities worldwide. This Water Rates Analysis Report contains detailed information on the Operating Fund and the Water Resource and System Development Impact Fee Fund. Funds are analyzed annually to project revenue and revenue requirements. As an enterprise of the Town, the Water Utility generates revenue from rates, fees and service charges and does not receive revenue from taxes or other monies from the General Fund. Additionally, revenue generated by the Water Utility does not fund operating costs of any other Town department. In accordance with policy, the water rates analysis is prepared annually based on the most up-to-date information available for a five-year period. Although the analysis is for five years, any rate increase considered would be approved only for the first year in the five-year projection period. The Water Utility Commission has made a recommendation on the proposed financial scenario. Under the proposed financial scenario, the Operating Fund is projected to have a cash balance of $6,101,037 at the end of the five-year projection period. This exceeds the cash reserve requirement. In addition, the debt service coverage ratio of 1.3 is exceeded each year. Operational needs and capital improvements are included in the analysis. The proposed financial scenario demonstrates a planned use of cash reserves to finance capital projects. The proposed financial scenario evaluates the impact of future costs and the revenue sources that will be required to meet those costs. The proposed water rates in the financial scenario will increase the Utility’s fixed and variable cost recovery. - 2 - The Water Utility Commission and Water Utility staff have made the following recommendations on water rates in the proposed financial scenario for Fiscal Year 2023/24: A. Increase to the potable water base rates B. Increase to the potable water commodity rates C. Increase to the reclaimed water commodity rate A. The current and proposed monthly base rates for potable water are shown in Table 1 below: Table 1 Cost per month B. The current and proposed commodity rates for potable water usage are shown in Table 2 below: Table 2 Per 1,000 gallons - 3 - The financial impact of the proposed base and commodity rate increase for a customer with a 5/8-inch meter using 7,000 gallons is $2.11 per month. Customers with a 5/8-inch meter represent 87 percent of the total customer base and include residential, commercial and irrigation classifications with the vast majority of those being residential. The base rate increase would be $1.20 per month for all customers with this meter size. The proposed commodity rate increase for customers in Tier 1 would be $0.13 per 1,000 gallons used per month. C. The reclaimed commodity rate is proposed to increase from $2.25 to $2.35 per 1,000 gallons used per month. An increase of $0.10 per 1,000 gallons used per month. The Water Utility presents this water rates analysis in support of the recommended rates contained in the proposed financial scenario. The Oro Valley Water Utility Commission and Water Utility staff respectfully recommend the proposed increase to the potable base rates, increase to the potable commodity rates and increase to the reclaimed water commodity rate as detailed in the proposed financial scenario. - 4 - TOWN OF ORO VALLEY WATER UTILITY WATER RATES ANALYSIS REPORT MARCH 2023 Introduction The Oro Valley Water Utility was established in 1996 as a self-supporting enterprise of the Town. The Water Utility is comprised of two separate funds that have been established for specific purposes. The Funds are as follows: ► Operating Fund ► Water Resource and Development Impact Fee Fund The Operating Fund is the primary fund for the Water Utility. Revenues for this fund include water sales, service fees, miscellaneous charges and interest income. The expenses in this fund include personnel, operations and maintenance for both potable and reclaimed water systems, capital costs for existing potable water system improvements and related debt service. The Water Utility pays the General Fund for services received including finance, human resources, fleet services, information technology, legal, insurance and rental of office space; however, it does not receive revenue from taxes or other payments from the General Fund. Groundwater Preservation Fee (GPF) revenue and expenses are accounted for within the Operating Fund but are segregated because GPF revenue is restricted for specific uses. This is illustrated in Appendix A, Page A-2. The Water Resource and Development Impact Fee Fund (WRSDIF) is used to account for development impact fees collected. Funds may be used for all types of water resources, the infrastructure to deliver those resources and any related debt including Central Arizona Project (CAP) capital infrastructure repayment costs. Additional information is provided on page 15 of this report. The revenue and expenses of the Operating Fund and the WRSDIF Fund are combined to determine if the Water Utility meets the debt service coverage requirement established in the Mayor and Town Council water policies and current bond covenants. Revenues and expenses are accounted for separately in each fund. Pursuant to ARS 9-463.05 Section B.9., impact fees must be placed in a separate fund and accounted for separately. ARS 9-463.05 Section B.5. states that the impact fees may not be used for operations and maintenance of existing facilities. - 5 - Methodology Step 1: Five-Year Financial Plan The first step of the water rates analysis is to develop a five-year financial plan that projects the Water Utility’s revenues, expenses, capital project financing, annual debt service, and cash reserve funding. The factors used in determining the projections are growth rates, water use trends, debt service coverage requirements, cash reserve requirements and inflation rates. The financial plan is used to determine the revenue adjustment, which allows the Water Utility to recover adequate revenues to fund expenses and cash reserves. Step 2: Revenue Requirement Determination for Test Year After completing the five-year financial plan, the rate making process can begin by determining the revenue requirement for the test year, also known as the rate-setting year. The test year for this water rates analysis is Fiscal Year 2021/22 which will be used to capture the rate impacts resulting from a change in rate structure without a revenue adjustment. The revenue requirement should sufficiently fund the Water Utility’s operating and maintenance (O&M) costs, annual debt service, capital improvement plan (CIP) costs, and cash reserve funding for the upcoming Fiscal Year 2023/24 budget. Step 3: Water Rates Analysis The annual cost of providing water service, or the revenue requirements, is then distributed to customer classes and tiers based on their water usage and demand on the system. Fixed and variable costs are analyzed to determine the impact on customer classes and tiers. Step 4: Rate Design and Calculation After allocating the revenue requirements to each customer class and tier, the rate design and calculation process can start. Rates are designed to properly support and optimize the Water Utility’s policies and objectives. Rates also act as a public information tool in communicating these policy objectives to customers. This process also includes a rate impact analysis for all proposed water rates and sample customer bill impacts. Step 5: Administrative Record Preparation and Rate Adoption The final step in a water rates analysis is to develop the administrative record in preparation for the rate adoption process. The administrative record, also known as the Water Rates Analysis Report, documents the results of the water rate analysis and presents the methodologies, rationale, justifications, and calculations utilized to determine the proposed water rates. - 6 - Growth Rates As indicated in the graph below, new metered connections continue to remain stable due to continued development within the Town. The Water Utility had a total of 2,627 of new metered connections over the last 10 years. At the end of Fiscal Year 2021/22, the customer base totaled 21,114 metered connections. In developing the growth projections, assistance was received from the Town’s Community and Economic Development Department for the current housing inventory, along with plans that have been submitted for review, to conservatively estimate future growth. The growth projections used for this report are consistent with the Town’s financial forecasting and are shown below in Table 3. Table 3 - 7 - Water Use Trends Water use has remains consistent even though the number of connections has increased by 2,627 over the last ten years. The graph below indicates water usage from Fiscal Year 2012/13 through Fiscal Year 2021/22. As noted below, in Fiscal Year 2012/13 water usage was at 2,948 million gallons and 2,981 million gallons in Fiscal Year 2021/22. A slight increase of 33 million gallons even though new connections increased by 2,627 during this time period. The revenue projections in this water rate analysis compiled water data from Fiscal Year 2021/22 when the average water use was 7,000 gallons per month, which is consistent with prior years. Historically there has been a decline in water use not only on a local level, but also on regional and national levels. This can be largely attributed to water conservation – both intentional and unintentional. Intentional water conservation is the conscious effort to reduce water use by commonly known measures including changing landscape to drought tolerant plants and the removal of lawns. Unintentional water conservation is a result of plumbing code changes and other regulatory changes regarding water efficiency. For example, all new water using appliances and fixtures are required to be low flow. The consumer’s intention may not have been to conserve water when they chose to replace an aging or broken dishwasher, clothes washer or bathroom faucet. - 500 1,000 1,500 2,000 2,500 3,000 3,500 2,948 3,071 2,889 2,929 3,045 3,288 2,707 2,929 3,232 2,981 Gallons in MillionsFiscal Year Potable & Reclaimed Water Deliveries - 8 - Debt Service The current annual debt service obligations are met with revenue generated from water rates, groundwater preservation fees and impact fees. A summary of the existing debt and the outstanding balances as of June 30, 2022 are shown below in Table 4. Table 4 In April 2017, the Town entered into an Intergovernmental Agreement with Metropolitan Domestic Water Improvement District and the Town of Marana to construct a recharge, recovery and delivery system known as the Northwest Recharge, Recovery, and Delivery System (NWRRDS) project to bring additional Central Arizona Project (CAP) water into the Town. In FY 2022/23, $1.37 million in American Rescue Plan Act of 2021 (ARPA) funds was received from the General Fund for the NWRRDS project. There is no pay back to the General Fund. Project costs identified for the NWRRDS project may be found in the five-year capital plan shown in Appendix C. In FY 2022/23, $1 million in ARPA funds was received from the General Fund for existing system capital projects. There is no pay back to the General Fund. There is no new debt for existing system capital improvements in this analysis. Capital costs in the five-year capital plan for existing system projects will be cash funded. - 9 - Debt Service Coverage Requirements The method for calculating the debt service coverage ratio is pursuant to the Town Financial and Budgetary Policies adopted by the Town Council in 2008. Section C.1 – Debt Capacity, Issuance & Management states the following with respect to debt service coverage ratios: “When utility revenues are pledged as debt service payments, the Town will strive to maintain a 1.3 debt service coverage ratio or the required ratio in the bond indenture (whichever is greater) to ensure debt coverage in times of revenue fluctuation.” The Series 2012 Senior Lien Water revenue bonds, 2014 Water Infrastructure Finance Authority (WIFA) loans and Series 2021 Senior Lien Water revenue refunding bonds are used in the calculation of the debt service coverage requirement. The Water Utility revenues are specifically pledged as the repayment source for these obligations at 1.3 times coverage per the Town’s adopted financial policy. The remaining outstanding debt obligations of the Water Utility are excise tax pledged obligations meaning that the Town’s unrestricted sources of sales taxes, fines, permit fees and state shared revenues are pledged as the repayment sources for these bonds in the bond indentures. Even though the bond indentures pledge these excise taxes as the repayment source, the Water Utility is responsible to pay for these debt service payments from water sales revenues. However, since excise taxes are pledged as coverage, a calculated debt service coverage ratio of 1.0 is applied to avoid double coverage when calculating the debt service coverage ratio for these excise tax-backed bonds in the water rates analysis. Bond indentures for the excise tax-backed bonds require that the Town’s excise tax collections each fiscal year total at least 2.5 times the annual debt service requirements to avoid funding a debt service reserve fund. These conditions have been met annually in the past and are expected to continue in the future. This methodology of segregating the water utility revenue-pledged debt from the excise tax-pledged debt in the rates analysis process is an accepted practice in the industry and has been reviewed by the Town’s Chief Financial Officer and the Town’s financial advisors with Stifel, Nicolaus & Company, Inc. The debt service coverage ratio is determined by dividing the annual net operating revenue by the annual debt service payments. The methodology described above is in accordance with the 2008 policy and reduces the amount of the required debt service coverage. Applying this methodology has been key in minimizing water rate increases. Debt service coverage for the Water Utility’s outstanding senior lien debt issuances and loans in the proposed financial scenario is shown in Table 5 below. As shown below, debt service coverage increases as existing debt service is paid off. Table 5 - 10 - Cash Reserve Policy The cash reserve policy may be found in the Town of Oro Valley Mayor and Council Water Policies Section II.A.1.d. The policy states “The Utility shall maintain a cash reserve in the Operating Fund of not less than 20% of the combined total of the annual budgeted amounts for personnel, operations and maintenance, and debt service. This cash reserve amount specifically excludes budgeted amounts for capital projects, depreciation, amortization and contingency. No cash reserve is required for the water utility impact fee funds.” In the proposed financial scenario, the projected cash reserve balance for the Operating Fund for each year in the analysis is listed below in Table 6 showing compliance in all years. The projected cash reserve balances include annual increases in the monthly base rate and commodity rates. Table 6 Cash reserve balances in the Operating Fund are projected to be stable throughout the analysis. This is a result of strategically balancing the required financing of capital projects with the planned used of cash reserves. There is no cash reserve requirement for revenue from the GPF because these funds are restricted to pay for renewable water resources, infrastructure and associated debt. Although accounted for in the Operating Fund, the GPF cash is segregated from the Operating Fund cash. It is not fiscally prudent to combine cash that has a restricted use with cash that has unrestricted use when determining compliance with a cash reserve policy. Expenses paid by GPF revenue are segregated from the general operating expenses for purposes of calculating the cash reserve requirement. In the proposed financial scenario, the projected cash reserve balance for the GPF in each year of the analysis is listed below in Table 7. Table 7 GPF cash reserve balances are projected to remain stable over the five-year projection period. This is a direct result of balancing the use of cash and ARPA funds to pay for capital projects associated with the delivery of additional CAP water through the NWRRDS project. - 11 - Operating Fund Revenue Forecast The Operating Fund is projected to have a cash balance of $7,645,024 at the beginning of Fiscal Year 2023-24 and is projected to have a balance of $6,101,037 at the end of Fiscal Year 2027/28. These funds may be used for operating costs including personnel, operations and maintenance, capital improvements for the existing potable water system and debt service. Groundwater Preservation Fees are included in the Operating Fund; however, the revenues, expenses and cash balances for the GPF are accounted for separately within the Operating Fund and are not included in the cash balance above. The use of GPF funds is restricted to renewable water resources, infrastructure and associated debt. The following revenue forecast was based on analysis of the Water Utility’s historic water use trends and projected growth in the number of new connections. The revenue forecast includes proposed increases in the potable water base rates as shown below in Table 8. Table 8 - 12 - The revenue forecast includes proposed increases in the potable water commodity rates as shown below in Table 9: Table 9 The potable water base and commodity rates are projected to increase annually beginning in Fiscal Year 2023/24. The proposed base rate increase will generate a 56 percent fixed cost recovery. Fixed costs are expenses incurred that do not fluctuate based on the volume of water sold. Examples of fixed costs include, but are not limited to, debt service, personnel, billing costs, fleet maintenance and regulatory costs. The proposed commodity rate increase accounts for the remaining 44 percent of the fixed costs which are recovered with revenue generated from the volume of water sold. The proposed rate increases encourage water conservation with higher commodity rate increases for higher water usage. The reclaimed base rates are proposed to remain unchanged throughout the projection period; however, the reclaimed commodity rate is proposed to increase from $2.25 to $2.35 per 1,000 gallons. Table 10 below includes the water sales for potable, reclaimed and GPF revenue forecast for the five-year projection period using the proposed base and commodity rates: Table 10 Other revenue generated by the Utility consists of service fees and charges. Service fees and charges include funds received from an Intergovernmental Agreement with the Pima County Wastewater Reclamation Department to provide monthly billing services on their behalf. Service fees and charges also include, but are not limited to, new service establishment fees, late fees, reconnection fees, inspection fees and plan review fees. The total of all service fees and charges are projected to generate annual revenue of $800,000. Projections for interest income for the Operating Fund are a cumulative total of $498,737 over the five-year period. Projected interest income for the GPF monies is a cumulative total of $330.465 over the five-year period. The interest rate assumed for the projection period is 2 percent annually. - 13 - Revenue Requirements Below in Table 11 is a summary of revenue requirements for the Operating Fund that were used in the financial analysis. These revenue requirements exclude expenses to be paid with GPF revenue. Table 11 Projected personnel costs include 3 percent annual merit increases, retirement contributions of 12.17 percent and 5 percent annual increases in health care costs. There are no new employees being added within the five- year projection period. A portion of the personnel costs are allocated to the reclaimed water system based on a weighted average of 5.10 percent annually. The projected operations and maintenance (O&M) costs for both the potable and reclaimed water systems are based on the Fiscal Year 2022/23 budget and include inflationary increases of 5 percent annually. A cost allocation model is used to allocate various administrative and operational costs to the reclaimed water system. Costs charged by Tucson Water for wheeling reclaimed water are projected to increase 5 percent annually. Central Arizona Project (CAP) wheeling costs are fees charged by Tucson Water to wheel Oro Valley’s CAP water through their recharge and recovery system. The Intergovernmental Agreement with Tucson Water was renegotiated in Fiscal Year 2016/17. Costs are projected to increase by 5 percent annually. The total annual delivery of 2,850 acre feet is projected in the five-year projection period. Central Arizona Project (CAP) water recharge costs represent costs to take annual delivery of the Utility’s entire CAP water allotment of 10,305 acre feet. This water will be recharged and stored in various recharge facilities including the Tucson Water facilities. Costs to take delivery of and store the CAP water are based on the rate schedule adopted by the Central Arizona Project. The five-year projection period includes an increase of 12.36 percent in Fiscal Year 2023/24 for a projected Tier 2a shortage. Costs in later fiscal years will increase by an average of 7.5 percent through the remaining five-year projection period. Projected capital outlay for existing system improvements in this analysis includes well rehabilitation, tank replacement, re-lining of reservoirs, booster station modifications, water main replacements, vehicles and water meters. These projects will be cash funded in the five-year projection period. The schedule for five-year capital improvements may be found in Appendix C. - 14 - Debt service costs are relatively flat over the projection period. The existing debt service is declining as older debt is paid off. Expenses paid with GPF funds include the existing customers’ portion of CAP water capital costs associated with ownership of the CAP water allotment. These costs increase annually based on projected rates developed by the Central Arizona Project. Debt service for the reclaimed water system is paid with GPF funds. Outstanding debt on the reclaimed water system will be paid in full by Fiscal Year 2029/30. Table 12 is a summary of expenses paid with GPF revenue that were used in this financial analysis: Table 12 - 15 - Water Resource and System Development Impact Fee Fund The Water Resource and Development Impact Fee Fund (WRSDIF) is used to account for development impact fees collected. Revenues are from impact fees collected at the time water meters are purchased and from interest income. Expenses include capital repayment obligation charges for the Town’s CAP allotment, CAP infrastructure and associated debt incurred to deliver CAP water to the Town to meet the demands of future growth. In addition, wells, pump stations, reservoirs and mains for the potable water system required to meet the demands of future growth will also be financed with these impact fees. The WRSDIF Fund is projected to have a cash balance of $16,893,509 at the beginning of FY 2023/24 and is projected to have $418,165 at the end of FY 2027/28. The revenue sources for the WRSDIF Fund are from impact fees collected when a water meter is purchased and from interest earned on cash balances. Interest income is projected to be a total of $836,412 for this analysis. The interest rate assumed for the projection period is 2 percent. The revenue forecast was based on new service units related to the number of new connections. A service unit is the equivalent of one single family residential (SFR) 5/8-inch water meter. The SFR service units are equal to the number of new connections. Other service units are forecast based on pending development projects within the Town. Other service units include commercial, multi-family and irrigation uses with the number of service units depending on the estimated meter sizes for each project. In addition, the service units are forecasted based on historic trends and pending development projects within the Town. The impact fee for a SFR 5/8-inch water meter or one service unit is projected to be $6,387. It is assumed that the Development Impact Fees will remain constant throughout the five-year projection period. Table 13 below indicates the projected growth in service units and the revenue associated with that growth. These growth projections are consistent with the Town’s financial planning. Table 13 WRSDIF funds may be used for capital expenses related to CAP water. Capital costs assessed by the Central Arizona Project for 3,000 acre feet of the Town’s CAP water allotment are included under operating expenses. Capital expenses during this projection period total $21.7 million and include the design and construction of the NWRRDS project that will deliver additional CAP water to the Town. Funds may also be used for capital expenses related to potable water system improvements including wells, booster stations, reservoirs and water mains required to meet the demands of new growth. Capital projects are identified in the five- year capital improvement plan shown in Appendix C. Debt service for previously constructed growth-related facilities is also paid from impact fee revenue. - 16 - The annual expenses and debt service for the WRSDIF Fund are listed in Table 14 below. No new debt is proposed during this projection period. Table 14 - 17 - Proposed Financial Scenario Prior to developing forecasts, financial considerations were evaluated relating to projected operating costs, capital expenses, the Water Utility’s existing cash reserves, existing outstanding debt and debt service payments. When developing a proposed financial scenario, the goal of the Water Utility is to ensure all existing rate setting policies are met, cash reserves are utilized to minimize future debt and proposed rate increases do not result in rate shock. One of the rate setting policies included in the Mayor and Council Water Policies is for rate structures to be designed to encourage water conservation. The development of water conservation pricing, also known as a tiered commodity rate, began in 1999 when a second tier was added to the uniform or flat commodity rate. That structure evolved into four tiers by 2007. The Water Utility has increased the tiered commodity rates to a level that encourages water conservation. This year, the proposed financial scenario includes increases to both the potable base and commodity rates and an increase to the reclaimed commodity rate. The chart below illustrates an overall decline in potable and reclaimed water deliveries over the past four years even though the Water Utility experienced growth in the customer base. - 18 - Table 15 below illustrates how regional water providers have increased their base rates to compensate for the declines in water consumption as compared to the historical and the 2023 proposed rates for Oro Valley. Table 15 Table 16 illustrates Oro Valley’s proposed potable base and commodity rates per 1,000 gallons. Water rates of other water providers in the region are included for comparison purposes along with water resource fees that are similar to the Oro Valley Water Utility GPF. Table 16 The Water Utility developed a proposed financial scenario that supports key financial and policy goals. The proposed scenario generates the revenue needed to maintain an adequate cash balance in all funds over the projected five-year period therefore meeting the cash reserve requirements in each year. The financial projections for the Operating Fund and WRSDIF Fund were combined to evaluate the overall debt service coverage at the end of each fiscal year. Analysis indicates that, under the proposed financial scenario, the Utility will meet the debt service coverage requirement established by the Mayor and Council Water Polices and bond covenants for all five years. The pro forma for the proposed financial scenario may be found in Appendix A. The assumptions used to develop the financial projections in the proposed financial scenario may be found in Appendix D. - 19 - Recommendation on Water Rates After reviewing the analysis of the two funds and their respective revenue requirements contained in the proposed financial scenario, the Water Utility Commission and Water Utility staff recommend the following for Fiscal Year 2023/24: A. Increase to the potable water monthly base rates B. Increase to the potable water commodity rates C. Increase to the reclaimed water commodity rate A. Tables 17 & 18 shown below are the proposed potable water base rates and commodity rates for each meter size. Approximately 87 percent of the Utility’s customers have a 5/8-inch water meter and consume an average of 7,000 gallons. These customers will see an increase in their bill of $2.11 per month. Table 17 Cost per month B. Table 18 Per 1,000 gallons - 20 - C. The reclaimed base rates will remain unchanged while the commodity rate is proposed to increase to $2.35 per 1,000 gallons from $2.25 per 1,000 gallons. This proposed rate increase is used for the five- year projection period. The average 18-hole golf course consumes 10,000,000 gallons per month and will see an increase in their bill of $1,000 per month. Direct comparison of specific base rates and commodity rates is not ideal for cost comparisons because of the varying rate structures of each utility. A more effective comparison is to calculate the cost for specific consumption levels for one month. Table 19 below provides a calculation of a monthly bill amount for a single-family residential customer with a 5/8-inch meter for the water utilities surrounding the Oro Valley Water Utility service area. Table 19 Proposed rates for all Oro Valley Water Utility meter sizes may be found in Appendix B. Tables that calculate monthly bills under the proposed rates may also be found in Appendix B. Monthly bill amounts are calculated in 1,000 gallon increments for the 5/8-inch meters and a variety of increments for larger meter sizes. - 21 - Conclusion On an annual basis, the water rates analysis is prepared with the most up-to-date information available. Operational needs and capital improvement requirements change annually and are carefully evaluated when they are included in the analysis. It is important that the Water Utility perform a water rates analysis every year to plan for changes in operating costs, capital costs or debt service. This Water Rates Analysis Report is presented in support of the water rates contained in the proposed financial scenario. The Oro Valley Water Utility Commission and the Water Utility staff respectfully recommend approval of the water rates detailed in the proposed financial scenario. The Oro Valley Water Utility staff and Commission are dedicated to serving the Town of Oro Valley and the customers of its water utility and extend their appreciation to the Mayor and Council for consideration of the recommended water rates. APPENDIX A Proposed Financial Scenario Pro Forma A-1 Operating Fund A-2 Groundwater Preservation Fee A-3 Water Resource and System Development Impact Fee Fund A-4 Summary of All Funds Oro Valley Water Utility – Operating Fund A-1 Oro Valley Water Utility – Operating Fund Groundwater Preservation Fees A-2 Budget FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 GPF Beginning Balance 4,045,186$ 5,401,484$ 4,919,936$ 4,413,279$ 2,623,656$ 1,630,037$ ARPA Funds 1,373,337 - - Revenue GPF Revenue - Potable 2,141,500 2,165,400 2,165,400 2,165,400 2,165,400 2,165,400 GPF Revenue - Reclaimed 258,500 258,500 258,500 258,500 258,500 258,500 GPF Revenue - Growth - 9,308 23,474 33,127 37,960 42,563 Total GPF Revenue 3,773,337$ 2,433,208$ 2,447,374$ 2,457,027$ 2,461,860$ 2,466,463$ Interest Income - 102,120 99,139 50,434 35,979 51,793 Total All Revenue 3,773,337$ 2,535,328$ 2,546,513$ 2,507,461$ 2,497,839$ 2,518,256$ GPF Expenses Capital Cost for CAP Allotment 7305 AF 409,080 387,165 474,825 452,910 438,300 438,300 Capital Costs for NWRRDS Project 660,000 2,000,000 2,108,000 3,372,000 2,580,000 1,200,000 P&I - 2012 Sr. Lien Bonds - Reclaimed Ph.1 1,045,662 - - - - - P&I - 2021 Sr. Lien Water Revenue Refunding Obligations 302,297 629,711 470,345 472,174 473,158 469,726 Total GPF Expenses 2,417,039 3,016,876 3,053,170 4,297,084 3,491,458 2,108,026 GPF Ending Balance 5,401,484$ 4,919,936$ 4,413,279$ 2,623,656$ 1,630,037$ 2,040,267$ Water Resource and System Development Impact Fee Fund A-3 Budget FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 REVENUES Impact Fee Revenue- Residential 958,050$ 760,053$ 881,406$ 1,258,239$ 1,341,270$ 849,471$ Impact Fee Revenue- Non-Residential 143,296 107,472 107,472 107,472 107,472 107,472 Subtotal Revenue 1,101,346$ 867,525$ 988,878$ 1,365,711$ 1,448,742$ 956,943$ Other Operating Revenue Interest Income 150,000 295,410 221,221 140,820 95,519 83,442 Subtotal Other Operating Revenue 150,000 295,410 221,221 140,820 95,519 83,442 Total Operating Revenue 1,251,346$ 1,162,935$ 1,210,099$ 1,506,531$ 1,544,261$ 1,040,385$ OPERATING EXPENSES Capital Cost for CAP Allotment 3000 AF 168,000 159,000 195,000 186,000 180,000 180,000 Total Operating Expenses 168,000$ 159,000$ 195,000$ 186,000$ 180,000$ 180,000$ Net Operating Revenue 1,083,346$ 1,003,935$ 1,015,099$ 1,320,531$ 1,364,261$ 860,385$ DEBT SERVICE P&I - Sr. Lien Bonds - Expansion Related (2012)322,578$ -$ -$ -$ -$ P&I - 2021 Sr. Lien Bonds - Refinance 2007 & 2009 WIFA & 2012 36,004 75,000 56,019 56,237 56,354 55,945 Total Debt Service 358,582$ 75,000$ 56,019$ 56,237$ 56,354$ 55,945$ CAPITAL OUTLAY Capital Improvements: Capital Costs for NWRRDS Projects 990,000 3,000,000 3,162,000 5,058,000 3,870,000 1,800,000 Capital Costs for Other Potable Projects 1,085,688 4,850,000 - Total Capital Outlay 2,075,688$ 7,850,000$ 3,162,000$ 5,058,000$ 3,870,000$ 1,800,000$ Net Balance From Operations (1,350,924)$ (6,921,065)$ (2,202,920)$ (3,793,706)$ (2,562,093)$ (995,560)$ Beginning Cash Balance 18,244,433$ 16,893,509$ 9,972,444$ 7,769,524$ 3,975,818$ 1,413,725$ Net Balance From Operations (1,350,924)$ (6,921,065)$ (2,202,920)$ (3,793,706)$ (2,562,093)$ (995,560)$ Ending Cash Balance 16,893,509$ 9,972,444$ 7,769,524$ 3,975,818$ 1,413,725$ 418,165$ Summary of All Funds ` A-4 Budget FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 REVENUES Water Sales Potable Water Sales (exclude golf courses)14,009,000$ 14,663,309$ 15,846,912$ 17,168,612$ 18,338,817$ 19,224,615$ Potable Water Sales from Growth - 32,441 106,010 203,224 327,657 441,983 Potable Water Sales - Golf Course - 111,469 117,106 123,028 129,180 133,205 Total Potable Water Sales 14,009,000 14,807,219 16,070,028 17,494,864 18,795,654 19,799,803 Reclaimed Water Sales 1,374,000 1,384,079 1,384,079 1,384,079 1,384,079 1,384,079 Total Water Sales 15,383,000 16,191,298 17,454,107 18,878,943 20,179,733 21,183,882 Other Operating Revenue Groundwater Preservation Fees Groundwater Preservation Fee - Potable 2,141,500 2,165,400 2,165,400 2,165,400 2,165,400 2,165,400 Groundwater Preservation Fee - Reclaimed 258,500 258,500 258,500 258,500 258,500 258,500 Groundwater Preservation Fee - Growth - 9,308 23,474 33,127 37,960 42,563 Total Groundwater Preservation Fees 2,400,000 2,433,208 2,447,374 2,457,027 2,461,860 2,466,463 Water Resource & System Development Impact Fees 1,101,346 867,525 988,878 1,365,711 1,448,742 956,943 Service Fees & Charges 824,000 800,000 800,000 800,000 800,000 800,000 Interest Income 250,000 520,461 423,885 278,402 213,375 238,491 Total Other Operating Revenue 4,575,346 4,621,194 4,660,137 4,901,140 4,923,977 4,461,897 Total Operating Revenue 19,958,346$ 20,812,492$ 22,114,244$ 23,780,083$ 25,103,710$ 25,645,779$ OPERATING EXPENSES Potable Operating Expenses Personnel 3,350,590 3,469,581 3,582,983 3,700,292 3,821,649 3,947,199 Operations & Maintenance 3,266,787 3,427,564 3,598,943 3,706,911 3,821,686 3,940,084 Power for Pumping 900,000 960,300 960,300 989,109 989,109 1,018,782 CAP Wheeling Costs 1,949,000 2,098,203 2,198,272 2,303,193 2,413,114 2,413,908 CAP Delivery Costs 2,160,000 2,623,200 2,860,215 3,220,890 3,426,990 3,499,125 CAP Capital Costs paid by GPF Revenue 409,080 387,165 474,825 452,910 438,300 438,300 Total Potable Operating Expenses 12,035,458$ 12,966,014$ 13,675,538$ 14,373,305$ 14,910,848$ 15,257,398$ Reclaimed Operating Expenses Personnel 302,474 313,216 323,453 334,043 334,998 356,332 Operating & Maintenance 942,834 946,720 989,440 1,036,701 1,086,259 1,140,442 Power for Pumping 60,000 64,020 64,020 65,941 65,941 67,919 Total Reclaimed Operating Expenses 1,305,308$ 1,323,956$ 1,376,913$ 1,436,686$ 1,487,199$ 1,564,692$ WRSDIF Operating Expenses CAP Capital Costs 168,000 159,000 195,000 186,000 180,000 180,000 Total WRSDIF Operating Expenses 168,000$ 159,000$ 195,000$ 186,000$ 180,000$ 180,000$ Total Operating Expenses 13,508,766$ 14,448,970$ 15,247,451$ 15,995,991$ 16,578,047$ 17,002,090$ Net Operating Revenue 6,449,580$ 6,363,522$ 6,866,793$ 7,784,092$ 8,525,663$ 8,643,689$ Summary of All Funds A-5 Budget FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Debt Service Debt Service - Potable- Existing System P&I - 2012 Sr. Lien Bonds - Existing System-Refinance 2003 573,666 - - - - - P&I - 2014 WIFA Loan - Sr. Lien - AMI 376,642 376,530 376,416 376,298 376,178 376,054 P&I - 2015 Excise Tax Bonds - Refinance 2005 149,979 151,222 150,756 149,918 - - P&I - 2017 Excise Tax Bonds - Refinance 2007 1,640,294 1,639,079 1,638,991 1,638,851 1,638,703 - P&I - 2018 Excise Tax Bonds - Exist. System CIP- 15 yrs. $6M 515,326 514,660 515,154 514,546 514,338 514,506 P&I - 2021 Sr. Lien Bonds - Refinance 2007 & 2009 WIFA & 2012 176,375 367,404 274,422 275,489 276,064 274,061 Total Potable Existing System Debt Service 3,432,282$ 3,048,895$ 2,955,739$ 2,955,102$ 2,805,283$ 1,164,621$ Debt Service - GPF P&I - Sr. Lien Bonds - Reclaimed Ph.1 (2012)1,045,662 - - - - - P&I - 2021 Sr. Lien Bonds - Refinance 2007 & 2009 WIFA & 2012 302,297 629,711 470,345 472,174 473,158 469,726 Total GPF Debt Service 1,347,959$ 629,711$ 470,345$ 472,174$ 473,158$ 469,726$ Debt Service - WRSDIF - Growth Related P&I - Sr. Lien Bonds - Growth Related (2012)322,578 - - - - - P&I - 2021 Sr. Lien Bonds - Refinance 2007 & 2009 WIFA & 2012 36,004 75,000 56,019 56,237 56,354 55,945 Total WRSDIF Growth Related Debt Service 358,582$ 75,000$ 56,019$ 56,237$ 56,354$ 55,945$ Total Water System Debt Service 5,138,823$ 3,753,606$ 3,482,103$ 3,483,513$ 3,334,795$ 1,690,292$ Capital Outlay Meters & Equipment & Vehicles 924,290$ 430,000$ 390,000$ 730,000$ 730,000$ 890,000$ Capital Improvements: Existing System 1,150,000 1,650,000 1,500,000 1,500,000 1,500,000 1,500,000 Groundwater Preservation Fees 660,000 2,000,000 2,108,000 3,372,000 2,580,000 1,200,000.0 NWRRDS Projects 990,000 3,000,000 3,162,000 5,058,000 3,870,000 1,800,000.00 Other Potable Growth Related Projects 1,085,688 4,850,000 - - - - Total Capital Outlay 4,809,978$ 11,930,000$ 7,160,000$ 10,660,000$ 8,680,000$ 5,390,000$ Net Balance From Operations (3,499,221)$ (9,320,084)$ (3,775,310)$ (6,359,421)$ (3,489,132)$ 1,563,397$ Growth - New Metered Connections 300 119 138 197 210 133 Monthly (Avg.) increase to residential customer using 7K gals.N/A 4.8%4.8%4.8%4.4%3.6% Monthly (Avg.) increase to residential customer using 7K gals.N/A $2.11 $2.17 $2.33 $2.24 $1.87 Monthly increase to reclaimed customer using 10M gals.N/A 3.6%0.0%0.0%0.0%0.0% Monthly increase to reclaimed customer using 10M gals.N/A $1,000.00 $0.00 $0.00 $0.00 $0.00 Debt Service Coverage Ratio: Sr. Lien & WIFA 2.28 4.39 5.83 6.60 7.21 7.35 Debt Service Coverage Requirement = 1.30 Required Operating Fund Cash Reserves (20% of personnel, O&M, debt)3,272,794$ 3,390,340$ 3,506,673$ 3,662,437$ 3,753,006$ 3,509,682$ (does not include depreciation/amortization) Operating Fund Cash Reserves 7,645,024$ 5,727,554$ 4,661,821$ 3,885,730$ 3,952,311$ 6,101,037$ Groundwater Preservation Fees 5,401,484 4,919,936 4,413,279 2,623,656 1,630,037 2,040,267 WRSD Impact Fee Fund 16,893,509 9,972,444 7,769,524 3,975,818 1,413,725 418,165 Total Ending Cash Balance 29,940,017$ 20,619,934$ 16,844,624$ 10,485,204$ 6,996,073$ 8,559,469$ APPENDIX B Rate Schedules & Tables for Bill Comparisons B-1 Proposed Water Rate Schedule B-2 Tables for Bill Comparisons by Meter Size – Potable B-8 Tables for Bill Comparisons by Meter Size – Reclaimed Tier 1 - $2.65 Tier 2 - $3.88 Tier 3 - $6.05 Tier 4 - $8.80 Meter Size Base Rate Usage Rate: Per 1,000 gallons Usage Rate: Per 1,000 gallons Usage Rate: Per 1,000 gallons Usage Rate: Per 1,000 gallons 5/8 Inch 21.14$ 0 - 7,000 7,001 - 16,000 16,001 - 32,000 OVER 32,000 3/4 Inch 31.69$ 0 - 10,000 10,001 - 24,000 24,001 - 48,000 OVER 48,000 1 inch 52.82$ 0 - 17,000 17,001 - 40,000 40,001 - 80,000 OVER 80,000 1.5 inch 105.64$ 0 - 35,000 35,001 - 80,000 80,001 - 160,000 OVER 160,000 2 inch 169.03$ 0 - 56,000 56,001 - 128,000 128,001 - 256,000 OVER 256,000 3 inch 338.03$ 0 - 112,000 112,001 - 256,000 256,001 - 512,000 OVER 512,000 4 inch 528.19$ 0 - 175,000 175,001 - 400,000 400,001 - 800,000 OVER 800,000 6 inch 1,056.37$ 0 - 860,000 860,001 - 2,000,000 2,000,001 - 3,500,000 OVER 3,500,000 8 inch 1,690.20$ 0 - 860,000 860,001 - 2,000,000 2,000,001 - 3,500,000 OVER 3,500,000 $2.65 Meter Size Base Rate Usage Rate: Per 1,000 gallons 5/8 Inch 21.14$ Fixed usage rate 3/4 Inch 31.69$ Fixed usage rate 1 inch 52.82$ Fixed usage rate 1.5 inch 105.64$ Fixed usage rate 2 inch 169.03$ Fixed usage rate 3 inch 338.03$ Fixed usage rate 4 inch 528.19$ Fixed usage rate 6 inch 1,056.37$ Fixed usage rate 8 inch 1,690.20$ Fixed usage rate $7.65 Meter Size Base Rate Usage Rate: Per 1,000 gallons 5/8 Inch 21.14$ Fixed usage rate 3/4 Inch 31.69$ Fixed usage rate 1 inch 52.82$ Fixed usage rate 1.5 inch 105.64$ Fixed usage rate 2 inch 169.03$ Fixed usage rate 3 inch 338.03$ Fixed usage rate 4 inch 528.19$ Fixed usage rate 6 inch 1,056.37$ Fixed usage rate 8 inch 1,690.20$ Fixed usage rate $2.35 Meter Size Base Rate Usage Rate: Per 1,000 gallons 5/8 Inch 14.62$ Fixed usage rate 3/4 Inch 21.93$ Fixed usage rate 1 inch 36.54$ Fixed usage rate 1.5 inch 73.08$ Fixed usage rate 2 inch 116.94$ Fixed usage rate 3 inch 233.86$ Fixed usage rate 4 inch 365.41$ Fixed usage rate 6 inch 730.83$ Fixed usage rate 8 inch 1,169.32$ Fixed usage rate $0.90 Fee Per 1,000 gallons $0.47 Fee: Per 1,000 gallons B-1 Reclaimed Water Residential & Irrigation uses Commercial (Buildings, Tenant Improvements) & Multi-Family uses (Apartments, Duplex, Triplex, Fourplex, Assisted Living) Construction Water uses All Uses Groundwater Preservation Fees for all uses Reclaimed Water (Turf only) Fees Potable Water Potable Water Potable Water plus applicable sales taxes. Potable Water Town of Oro Valley Water Utility Water Rates and Groundwater Preservation Fee Schedule Proposed Rates Effective July 8, 2023 The monthly water rate for the various user classifications is comprised of a monthly base rate, that varies with the meter size, plus the cooresponding monthly usage rate per 1,000 gallons plus the groundwater preservation fee per 1,000 gallons for both potable and reclaimed water TABLE FOR MONTHLY CHARGES & PERCENT INCREASE COMPARISON RESIDENTIAL & IRRIGATION CUSTOMERS WITH A 5/8-INCH METER Tier Levels GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED BILL BILL INCREASE 0 19.94 - 19.94 21.14 - 21.14 1.20 6.0% 1,000 22.46 0.90 23.36 23.79 0.90 24.69 1.33 5.7% 2,000 24.98 1.80 26.78 26.44 1.80 28.24 1.46 5.5% 3,000 27.50 2.70 30.20 29.09 2.70 31.79 1.59 5.3% 4,000 30.02 3.60 33.62 31.74 3.60 35.34 1.72 5.1% 5,000 32.54 4.50 37.04 34.39 4.50 38.89 1.85 5.0% 6,000 35.06 5.40 40.46 37.04 5.40 42.44 1.98 4.9% 7,000 37.58 6.30 43.88 39.69 6.30 45.99 2.11 4.8% 8,000 41.10 7.20 48.30 43.57 7.20 50.77 2.47 5.1% 9,000 44.62 8.10 52.72 47.45 8.10 55.55 2.83 5.4% 10,000 48.14 9.00 57.14 51.33 9.00 60.33 3.19 5.6% 11,000 51.66 9.90 61.56 55.21 9.90 65.11 3.55 5.8% 12,000 55.18 10.80 65.98 59.09 10.80 69.89 3.91 5.9% 13,000 58.70 11.70 70.40 62.97 11.70 74.67 4.27 6.1% 14,000 62.22 12.60 74.82 66.85 12.60 79.45 4.63 6.2% 15,000 65.74 13.50 79.24 70.73 13.50 84.23 4.99 6.3% 16,000 69.26 14.40 83.66 74.61 14.40 89.01 5.35 6.4% 17,000 74.30 15.30 89.60 80.66 15.30 95.96 6.36 7.1% 18,000 79.34 16.20 95.54 86.71 16.20 102.91 7.37 7.7% 19,000 84.38 17.10 101.48 92.76 17.10 109.86 8.38 8.3% 20,000 89.42 18.00 107.42 98.81 18.00 116.81 9.39 8.7% 21,000 94.46 18.90 113.36 104.86 18.90 123.76 10.40 9.2% 22,000 99.50 19.80 119.30 110.91 19.80 130.71 11.41 9.6% 23,000 104.54 20.70 125.24 116.96 20.70 137.66 12.42 9.9% 24,000 109.58 21.60 131.18 123.01 21.60 144.61 13.43 10.2% 25,000 114.62 22.50 137.12 129.06 22.50 151.56 14.44 10.5% 26,000 119.66 23.40 143.06 135.11 23.40 158.51 15.45 10.8% 27,000 124.70 24.30 149.00 141.16 24.30 165.46 16.46 11.0% 28,000 129.74 25.20 154.94 147.21 25.20 172.41 17.47 11.3% 29,000 134.78 26.10 160.88 153.26 26.10 179.36 18.48 11.5% 30,000 139.82 27.00 166.82 159.31 27.00 186.31 19.49 11.7% 31,000 144.86 27.90 172.76 165.36 27.90 193.26 20.50 11.9% 32,000 149.90 28.80 178.70 171.41 28.80 200.21 21.51 12.0% 33,000 156.94 29.70 186.64 180.21 29.70 209.91 23.27 12.5% 34,000 163.98 30.60 194.58 189.01 30.60 219.61 25.03 12.9% 35,000 171.02 31.50 202.52 197.81 31.50 229.31 26.79 13.2% 36,000 178.06 32.40 210.46 206.61 32.40 239.01 28.55 13.6% 37,000 185.10 33.30 218.40 215.41 33.30 248.71 30.31 13.9% 38,000 192.14 34.20 226.34 224.21 34.20 258.41 32.07 14.2% 39,000 199.18 35.10 234.28 233.01 35.10 268.11 33.83 14.4% 40,000 206.22 36.00 242.22 241.81 36.00 277.81 35.59 14.7% 41,000 213.26 36.90 250.16 250.61 36.90 287.51 37.35 14.9% 42,000 220.30 37.80 258.10 259.41 37.80 297.21 39.11 15.2% 43,000 227.34 38.70 266.04 268.21 38.70 306.91 40.87 15.4% 44,000 234.38 39.60 273.98 277.01 39.60 316.61 42.63 15.6% 45,000 241.42 40.50 281.92 285.81 40.50 326.31 44.39 15.7% 46,000 248.46 41.40 289.86 294.61 41.40 336.01 46.15 15.9% 47,000 255.50 42.30 297.80 303.41 42.30 345.71 47.91 16.1% 48,000 262.54 43.20 305.74 312.21 43.20 355.41 49.67 16.2% 49,000 269.58 44.10 313.68 321.01 44.10 365.11 51.43 16.4% 50,000 276.62 45.00 321.62 329.81 45.00 374.81 53.19 16.5% B-2 TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR SF & MF RESIDENTIAL & IRRIGATION CUSTOMERS WITH A 3/4-INCH METER BASE RATE 31.69$ COMMODITY RATE: TIER 1 = 2.65$ FOR 0 - 10,000 GALLONS TIER 2 = 3.88$ FOR 10,001 - 24,000 GALLONS TIER 3 = 6.05$ FOR 24,001 - 48,000 GALLONS TIER 4 = 8.80$ FOR ALL USAGE OVER 48,000 GALLONS GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 29.90 - 29.90 31.69 - 31.69 1.79 6.0% 7,000 47.54 6.30 53.84 50.24 6.30 56.54 2.70 5.0% 11,000 58.62 9.90 68.52 62.07 9.90 71.97 3.45 5.0% 28,000 124.54 25.20 149.74 136.71 25.20 161.91 12.17 8.1% 50,000 239.42 45.00 284.42 275.31 45.00 320.31 35.89 12.6% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR COMMERCIAL CUSTOMERS WITH A 3/4-INCH METER BASE RATE 31.69$ COMMODITY RATE: TIER 1 = 2.65$ FOR ALL WATER USAGE TIER 2 = N/A TIER 3 = N/A TIER 4 = N/A GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 29.90 - 29.90 31.69 - 31.69 1.79 6.0% 7,000 47.54 6.30 53.84 50.24 6.30 56.54 2.70 5.0% 11,000 57.62 9.90 67.52 60.84 9.90 70.74 3.22 4.8% 28,000 100.46 25.20 125.66 105.89 25.20 131.09 5.43 4.3% 50,000 155.90 45.00 200.90 164.19 45.00 209.19 8.29 4.1% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR SF & MF RESIDENTIAL & IRRIGATION CUSTOMERS WITH A 1-INCH METER BASE RATE 52.82$ COMMODITY RATE: TIER 1 = 2.65$ FOR 0 - 17,000 GALLONS TIER 2 = 3.88$ FOR 17,001 - 40,000 GALLONS TIER 3 = 6.05$ FOR 40,001 - 80,000 GALLONS TIER 4 = 8.80$ FOR ALL USAGE OVER 80,000 GALLONS GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 49.83 - 49.83 52.82 - 52.82 2.99 6.0% 17,000 92.67 15.30 107.97 97.87 15.30 113.17 5.20 4.8% 27,000 127.87 24.30 152.17 136.67 24.30 160.97 8.80 5.8% 38,000 166.59 34.20 200.79 179.35 34.20 213.55 12.76 6.4% 50,000 224.03 45.00 269.03 247.61 45.00 292.61 23.58 8.8% B-3 TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR COMMERCIAL CUSTOMERS WITH A 1-INCH METER BASE RATE 52.82$ COMMODITY RATE: TIER 1 = 2.65$ FOR ALL WATER USAGE TIER 2 = N/A TIER 3 = N/A TIER 4 = N/A GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 49.83 - 49.83 52.82 - 52.82 2.99 6.0% 15,000 87.63 13.50 101.13 92.57 13.50 106.07 4.94 4.9% 27,000 117.87 24.30 142.17 124.37 24.30 148.67 6.50 4.6% 38,000 145.59 34.20 179.79 153.52 34.20 187.72 7.93 4.4% 50,000 175.83 45.00 220.83 185.32 45.00 230.32 9.49 4.3% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR IRRIGATION CUSTOMERS WITH A 1.5-INCH METER BASE RATE 105.64$ COMMODITY RATE: TIER 1 = 2.65$ FOR 0 - 35,000 GALLONS TIER 2 = 3.88$ FOR 35,001 - 80,000 GALLONS TIER 3 = 6.05$ FOR 80,001 - 160,000 GALLONS TIER 4 = 8.80$ FOR ALL USAGE OVER 160,000 GALLONS GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 99.66 - 99.66 105.64 - 105.64 5.98 6.0% 38,000 198.42 34.20 232.62 210.03 34.20 244.23 11.61 5.0% 64,000 289.94 57.60 347.54 310.91 57.60 368.51 20.97 6.0% 90,000 396.66 81.00 477.66 433.49 81.00 514.49 36.83 7.7% 125,000 573.06 112.50 685.56 645.24 112.50 757.74 72.18 10.5% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR COMMERCIAL & MULTIFAMILY CUSTOMERS WITH A 1.5-INCH METER BASE RATE 105.64$ COMMODITY RATE: TIER 1 = 2.65$ FOR ALL WATER USAGE TIER 2 = N/A TIER 3 = N/A TIER 4 = N/A GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 99.66 - 99.66 105.64 - 105.64 5.98 6.0% 30,000 175.26 27.00 202.26 185.14 27.00 212.14 9.88 4.9% 64,000 260.94 57.60 318.54 275.24 57.60 332.84 14.30 4.5% 90,000 326.46 81.00 407.46 344.14 81.00 425.14 17.68 4.3% 125,000 414.66 112.50 527.16 436.89 112.50 549.39 22.23 4.2% B-4 TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR IRRIGATION CUSTOMERS WITH A 2-INCH METER BASE RATE 169.03$ COMMODITY RATE: TIER 1 = 2.65$ FOR 0 - 56,000 GALLONS TIER 2 = 3.88$ FOR 56,001 - 128,000 GALLONS TIER 3 = 6.05$ FOR 128,001 - 256,000 GALLONS TIER 4 = 8.80$ FOR ALL USAGE OVER 256,000 GALLONS GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 159.46 - 159.46 169.03 - 169.03 9.57 6.0% 57,000 304.10 51.30 355.40 321.31 51.30 372.61 17.21 4.8% 130,000 564.10 117.00 681.10 608.89 117.00 725.89 44.79 6.6% 250,000 1,168.90 225.00 1,393.90 1,334.89 225.00 1,559.89 165.99 11.9% 325,000 1,684.90 292.50 1,977.40 1,978.39 292.50 2,270.89 293.49 14.8% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR COMMERCIAL & MULTIFAMILY CUSTOMERS WITH A 2-INCH METER BASE RATE 169.03$ COMMODITY RATE: TIER 1 = 2.65$ FOR ALL WATER USAGE TIER 2 = N/A TIER 3 = N/A TIER 4 = N/A GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 159.46 - 159.46 169.03 - 169.03 9.57 6.0% 57,000 303.10 51.30 354.40 320.08 51.30 371.38 16.98 4.8% 128,000 482.02 115.20 597.22 508.23 115.20 623.43 26.21 4.4% 250,000 789.46 225.00 1,014.46 831.53 225.00 1,056.53 42.07 4.1% 325,000 978.46 292.50 1,270.96 1,030.28 292.50 1,322.78 51.82 4.1% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR IRRIGATION CUSTOMERS WITH A 3-INCH METER BASE RATE 338.03$ COMMODITY RATE: TIER 1 = 2.65$ FOR 0 - 112,000 GALLONS TIER 2 = 3.88$ FOR 112,001 - 256,000 GALLONS TIER 3 = 6.05$ FOR 256,001 - 512,000 GALLONS TIER 4 = 8.80$ FOR ALL USAGE OVER 512,000 GALLONS GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 318.90 - 318.90 338.03 - 338.03 19.13 6.0% 50,000 444.90 45.00 489.90 470.53 45.00 515.53 25.63 5.2% 150,000 734.90 135.00 869.90 782.27 135.00 917.27 47.37 5.4% 300,000 1,329.78 270.00 1,599.78 1,459.75 270.00 1,729.75 129.97 8.1% 500,000 2,337.78 450.00 2,787.78 2,669.75 450.00 3,119.75 331.97 11.9% B-5 TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR COMMERCIAL & MULTIFAMILY CUSTOMERS WITH A 3-INCH METER BASE RATE 338.03$ COMMODITY RATE: TIER 1 = 2.65$ FOR ALL WATER USAGE TIER 2 = N/A TIER 3 = N/A TIER 4 = N/A GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 318.90 - 318.90 338.03 - 338.03 19.13 6.0% 50,000 444.90 45.00 489.90 470.53 45.00 515.53 25.63 5.2% 150,000 696.90 135.00 831.90 735.53 135.00 870.53 38.63 4.6% 300,000 1,074.90 270.00 1,344.90 1,133.03 270.00 1,403.03 58.13 4.3% 500,000 1,578.90 450.00 2,028.90 1,663.03 450.00 2,113.03 84.13 4.1% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR IRRIGATION CUSTOMERS WITH A 4-INCH METER BASE RATE 528.19$ COMMODITY RATE: TIER 1 = 2.65$ FOR 0 - 175,000 GALLONS TIER 2 = 3.88$ FOR 175,001 - 400,000 GALLONS TIER 3 = 6.05$ FOR 400,001 - 800,000 GALLONS TIER 4 = 8.80$ FOR ALL USAGE OVER 800,000 GALLONS GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 498.29 - 498.29 528.19 - 528.19 29.90 6.0% 300,000 1,379.29 270.00 1,649.29 1,476.94 270.00 1,746.94 97.65 5.9% 550,000 2,487.29 495.00 2,982.29 2,772.44 495.00 3,267.44 285.15 9.6% 700,000 3,243.29 630.00 3,873.29 3,679.94 630.00 4,309.94 436.65 11.3% 850,000 4,099.29 765.00 4,864.29 4,724.94 765.00 5,489.94 625.65 12.9% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR COMMERCIAL & MULTIFAMILY CUSTOMERS WITH A 4-INCH METER BASE RATE 528.19$ COMMODITY RATE: TIER 1 = 2.65$ FOR ALL WATER USAGE TIER 2 = N/A TIER 3 = N/A TIER 4 = N/A GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 498.29 - 498.29 528.19 - 528.19 29.90 6.0% 300,000 1,254.29 270.00 1,524.29 1,323.19 270.00 1,593.19 68.90 4.5% 550,000 1,884.29 495.00 2,379.29 1,985.69 495.00 2,480.69 101.40 4.3% 700,000 2,262.29 630.00 2,892.29 2,383.19 630.00 3,013.19 120.90 4.2% 850,000 2,640.29 765.00 3,405.29 2,780.69 765.00 3,545.69 140.40 4.1% B-6 TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR RESIDENTIAL & IRRIGATION CUSTOMERS WITH A 6-INCH METER BASE RATE 1,056.37$ COMMODITY RATE: TIER 1 = 2.65$ FOR 0 - 860,000 GALLONS TIER 2 = 3.88$ FOR 860,001 - 2,000,000 GALLONS TIER 3 = 6.05$ FOR 2,000,001 - 3,500,000 GALLONS TIER 4 = 8.80$ FOR ALL USAGE OVER 3,500,000 GALLONS GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 996.58 - 996.58 1,056.37 - 1,056.37 59.79 6.0% 425,000 2,067.58 382.50 2,450.08 2,182.62 382.50 2,565.12 115.04 4.7% 1,000,000 3,656.58 900.00 4,556.58 3,878.57 900.00 4,778.57 221.99 4.9% 1,500,000 5,416.58 1,350.00 6,766.58 5,818.57 1,350.00 7,168.57 401.99 5.9% 2,000,000 7,176.58 1,800.00 8,976.58 7,758.57 1,800.00 9,558.57 581.99 6.5% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR COMMERCIAL & MULTIFAMILY CUSTOMERS WITH A 6-INCH METER BASE RATE 1,056.37$ COMMODITY RATE: TIER 1 = 2.65$ FOR ALL WATER USAGE TIER 2 = N/A TIER 3 = N/A TIER 4 = N/A GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 996.58 - 996.58 1,056.37 - 1,056.37 59.79 6.0% 425,000 2,067.58 382.50 2,450.08 2,182.62 382.50 2,565.12 115.04 4.7% 1,000,000 3,516.58 900.00 4,416.58 3,706.37 900.00 4,606.37 189.79 4.3% 1,500,000 4,776.58 1,350.00 6,126.58 5,031.37 1,350.00 6,381.37 254.79 4.2% 2,000,000 6,036.58 1,800.00 7,836.58 6,356.37 1,800.00 8,156.37 319.79 4.1% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 8-INCH METER BASE RATE 1,690.20$ COMMODITY RATE: TIER 1 = 2.65$ FOR 0 - 860,000 GALLONS TIER 2 = 3.88$ FOR 860,001 - 2,000,000 GALLONS TIER 3 = 6.05$ FOR 2,000,001 - 3,500,000 GALLONS TIER 4 = 8.80$ FOR ALL USAGE OVER 3,500,000 GALLONS GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 1,594.53 - 1,594.53 1,690.20 - 1,690.20 95.67 6.0% 425,000 2,665.53 382.50 3,048.03 2,816.45 382.50 3,198.95 150.92 5.0% 1,000,000 4,254.53 900.00 5,154.53 4,512.40 900.00 5,412.40 257.87 5.0% 1,500,000 6,014.53 1,350.00 7,364.53 6,452.40 1,350.00 7,802.40 437.87 5.9% 2,000,000 7,774.53 1,800.00 9,574.53 8,392.40 1,800.00 10,192.40 617.87 6.5% (There are no active 8-inch potable meters in the OVWU system) B-7 TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR COMMERCIAL AND MULTIFAMILY CUSTOMERS WITH A 8-INCH METER BASE RATE 1,690.20$ COMMODITY RATE: TIER 1 = 2.65$ FOR ALL WATER USAGE TIER 2 = N/A TIER 3 = N/A TIER 4 = N/A GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 1,594.53 - 1,594.53 1,690.20 - 1,690.20 95.67 6.0% 425,000 2,665.53 382.50 3,048.03 2,816.45 382.50 3,198.95 150.92 5.0% 1,000,000 4,114.53 900.00 5,014.53 4,340.20 900.00 5,240.20 225.67 4.5% 1,500,000 5,374.53 1,350.00 6,724.53 5,665.20 1,350.00 7,015.20 290.67 4.3% 2,000,000 6,634.53 1,800.00 8,434.53 6,990.20 1,800.00 8,790.20 355.67 4.2% (There are no active 8-inch potable meters in the OVWU system) TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 1.5-INCH METER - RECLAIMED WATER USE BASE RATE 73.08$ COMMODITY RATE: TIER 1 = 2.35$ FOR ALL WATER USAGE TIER 2 = N/A TIER 3 =N/A TIER 4 = N/A GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 73.08 - 73.08 73.08 - 73.08 0.00 0.0% 50,000 185.58 23.50 209.08 190.58 23.50 214.08 5.00 2.4% 135,000 376.83 63.45 440.28 390.33 63.45 453.78 13.50 3.1% 200,000 523.08 94.00 617.08 543.08 94.00 637.08 20.00 3.2% 250,000 635.58 117.50 753.08 660.58 117.50 778.08 25.00 3.3% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 2-INCH METER - RECLAIMED WATER USE BASE RATE 116.94$ COMMODITY RATE: TIER 1 = 2.35$ FOR ALL WATER USAGE TIER 2 = N/A TIER 3 =N/A TIER 4 = N/A GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 116.94 - 116.94 116.94 - 116.94 0.00 0.0% 150,000 454.44 70.50 524.94 469.44 70.50 539.94 15.00 2.9% 240,000 656.94 112.80 769.74 680.94 112.80 793.74 24.00 3.1% 450,000 1,129.44 211.50 1,340.94 1,174.44 211.50 1,385.94 45.00 3.4% 600,000 1,466.94 282.00 1,748.94 1,526.94 282.00 1,808.94 60.00 3.4% B-8 TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 3-INCH METER - RECLAIMED WATER USE BASE RATE 233.86$ COMMODITY RATE: TIER 1 = 2.35$ FOR ALL WATER USAGE TIER 2 = N/A TIER 3 =N/A TIER 4 = N/A GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 233.86 - 233.86 233.86 - 233.86 0.00 0.0% 20,000 278.86 9.40 288.26 280.86 9.40 290.26 2.00 0.7% 80,000 413.86 37.60 451.46 421.86 37.60 459.46 8.00 1.8% 100,000 458.86 47.00 505.86 468.86 47.00 515.86 10.00 2.0% 150,000 571.36 70.50 641.86 586.36 70.50 656.86 15.00 2.3% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 4-INCH METER - RECLAIMED WATER USE BASE RATE 365.41$ COMMODITY RATE: TIER 1 = 2.35$ FOR ALL WATER USAGE TIER 2 = N/A TIER 3 =N/A TIER 4 = N/A GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 365.41 - 365.41 365.41 - 365.41 0.00 0.0% 220,000 860.41 103.40 963.81 882.41 103.40 985.81 22.00 2.3% 300,000 1,040.41 141.00 1,181.41 1,070.41 141.00 1,211.41 30.00 2.5% 450,000 1,377.91 211.50 1,589.41 1,422.91 211.50 1,634.41 45.00 2.8% 600,000 1,715.41 282.00 1,997.41 1,775.41 282.00 2,057.41 60.00 3.0% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 6-INCH METER - RECLAIMED WATER USE BASE RATE 730.83$ COMMODITY RATE: TIER 1 = 2.35$ FOR ALL WATER USAGE TIER 2 = N/A TIER 3 =N/A TIER 4 = N/A GALLONS CURRENT CURRENT CURRENT PROPOSED PROPOSED PROPOSED TOTAL PERCENT USED IN WATER GPF MONTHLY WATER GPF MONTHLY MONTHLY INCREASED 1 MONTH BILL BILL INCREASE 0 730.83 - 730.83 730.83 - 730.83 0.00 0.0% 900,000 2,755.83 423.00 3,178.83 2,845.83 423.00 3,268.83 90.00 2.8% 5,000,000 11,980.83 2,350.00 14,330.83 12,480.83 2,350.00 14,830.83 500.00 3.5% 10,000,000 23,230.83 4,700.00 27,930.83 24,230.83 4,700.00 28,930.83 1,000.00 3.6% 15,000,000 34,480.83 7,050.00 41,530.83 35,980.83 7,050.00 43,030.83 1,500.00 3.6% 20,000,000 45,730.83 9,400.00 55,130.83 47,730.83 9,400.00 57,130.83 2,000.00 3.6% B-9 APPENDIX C 5-Year Capital Improvement Schedules C-1 Operating Fund C-2 Groundwater Preservation Fee C-3 Water Resource and System Development Impact Fee Fund C-1 C-2 C-3 APPENDIX D Assumptions for Proposed Financial Scenario D-1 Operating Fund D-4 Water Resource and System Development Impact Fee Fund PROPOSED FINANCIAL SCENARIO ASSUMPTIONS FOR THE WATER UTILITY’S OPERATING FUND The Operating Fund is the primary fund for the Water Utility. The sources of revenue are water sales, service related charges and Groundwater Preservation Fees (GPF). Expenses for administration, operations, existing system improvements and debt service are accounted for i n this fund. Beginning Cash Balance The beginning cash balance is estimated based on budgeted revenues, expenses and known cost over runs for FY 2022/23. Actual cash balances on the 6/30/22 balance sheet are added to budgeted revenues, less budgeted expenses and known unbudgeted expenses. Cash Reserve Requirement Mayor and Town Council Water Policies require the Utility to maintain cash reserves in the Operating Fund of not less than 20% of the combined total of the annual budgeted amounts for personnel, O&M and debt service. This specifically excludes expenses for capital projects, depreciation, amortization and contingency. Growth Projections New Development growth projections for FY 2023-24 through FY 2027-28 were based on data provided by the Town’s New Development Permitting Manager and were updated with information from the Town’s Finance Department to be consistent with the Town’s financial forecasting. Connections FY 23-24 FY 24-24 FY 25-26 FY 26-27 FY 27-28 Single Family Residential 119 138 197 210 133 Irrigation 3 3 3 3 3 Water Sales and Water Use Consumption Trends The average monthly water consumption for a residential customer with a 5/8 -inch water meter in FY 2021-22 was 7,100 gallons per month. To account for the overall average continued decline in water consumption, this analysis assumes 7,000 gallons per month. Projected reclaimed deliveries are based on Water Utility Director estimates. Service Related Revenues Service related revenues are based on the proposed FY 2023-24 budget. Service related revenues include billing for sewer fees on behalf of Pima County Wastewater and the Town’s Storm Water Department. Additionally, other service related revenues include: late fees, reconnect fees, new service establishment fees, backflow permitting fees, engineering plan review fees and construction inspection fees. Groundwater Preservation Fees (GPF) GPF revenues are based on the water consumption for FY 2021-22. The GPF funds are dedicated to pay for water resources other than groundwater as it relates to debt service, capital costs, CAP delivery costs and water wheeling. D-1 PROPOSED FINANCIAL SCENARIO ASSUMPTIONS FOR THE WATER UTILITY’S OPERATING FUND (continued Interest Income Interest rates are projected at 2% annually over the 5-year pro-forma. The projected interest rate was provided by the Town’s Finance Department. Personnel No new employees were added during the projection period. Annual merit increases are projected to be 3% annually and health care costs are projected to increase by 5% annually. It is projected that the Arizona State Retirement System (ASRS) contribution is projected to increase 1% annually over the five-year projection period. Inflation Rates Inflation rates are projected at 5% annually over the 5-year pro-forma. The projected inflation rate was provided by the Town’s Finance Department. O&M Potable Expenses These expenses are based on the Water Utility’s proposed budget for FY 2022 -23 plus 5% inflation. O&M CAP Wheeling Expenses - Potable This expense includes the fees charged by Tucson Water to wheel the Town’s CAP water through their recharge and recovery system in accordance with an IGA. The increases are projected to be 5% annually over the 5-year pro-forma. It is also assumed that the Utility will wheel 2,850 AF annually. O&M CAP Recharge Expenses - Potable This expense is based on the rate schedule adopted by CAP 6/2/22. The figures represent the annual expense to deliver the Utility’s entire allotment of CAP water (10,305 AF) for recharge. O&M Reclaimed Expenses Pursuant to the existing IGA, the reclaimed water is delivered on a non -interruptible basis at an interruptible rate. Inflationary increases of 5% are included annually. The Town delivers more reclaimed water than it is entitled to. To cover this shortfall a cost to purchase additional reclaimed water from Tucson Water has been in cluded annually. Additionally, the O&M expenses include allocations for personnel, administrative costs and fleet service costs. The reclaimed cost allocation model was used to allocate these costs using a variety of methodologies. O&M CAP Capital Expenses This expense is paid for from the GPF funds and is based on 7,305 AF per the rate schedule adopted by CAP 6/2/22. D-2 PROPOSED FINANCIAL SCENARIO ASSUMPTIONS FOR THE WATER UTILITY’S OPERATING FUND (continued Capital Improvement Program (CIP) – Existing System Improvements The capital costs associated with the Existing System Improvements CIP are primarily to ensure continued water systems reliability and efficiency. These costs are determined as part of an annual re view of the water system. $7.7 million in capital costs for existing system improvements are included in the 5 year projection period. Capital Improvement Program (CIP) – NWRRDS A portion of the capital costs associated with the NWRRDS CIP are paid for by GPF funds. The NWRRDS CAP delivery system will be capable of delivering up to an additional 4,000 acre feet per year of CAP water into Oro Valley’s water service area. The 5 year pro-forma is based on Engineering cost estimates. Debt Service The following table identifies the existing debt service included in this pro forma: Bonds Type Description Amortization Schedule By 2014 Sr. Lien AMI Project WIFA 2015 Excise Tax Refunding (2005) Stifel & Nicolaus & Co. 2017 Excise Tax Refunding (2007) Stifel & Nicolaus & Co. 2018 Excise Tax Existing System CIP Stifel & Nicolaus & Co. 2021 Sr. Lien Refunding (WIFA & 2012) Stifel & Nicolaus & Co. Minimum Debt Service Coverage Requirement 1.30 debt service coverage ratio for Sr. Lien Bonds & all WIFA Loans D-3 PROPOSED FINANCIAL SCENARIO ASSUMPTIONS FOR THE WATER UTILITY’S WATER RESOURCE AND SYSTEM DEVELOPMENT IMPACT FEE (WRSDIF) FUND The WRSDIF fund accounts for development impact fees that are collected at the time a new water meter is purchased. This impact fee is intended to fund costs for water resources, the infrastructure to deliver those resources and any related debt including CAP capital infrastructure repayment related to new development. Beginning Cash Balance Beginning cash balance is estimated based on budgeted revenues, expenses and known cost over runs for FY 2022-23. Actual cash balances on the 6/30/22 balance sheet is added to budgeted revenues, less budgeted expenses. Growth Projections New Development growth projections for FY 2024-25 through FY 2027-28 were based on data provided by the Town’s New Development Permitting Manager and were updated with information from the Town’s Finance Department to be consistent with the Town’s financial forecasting. Service Units FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 Single Family Residential SU’s 119 138 197 210 133 Other SU’s 7.5 7.5 7.5 7.5 7.5 Interest Income Interest rates are projected at 2% annually over the 5-year pro-forma. O&M CAP Capital Expenses This expense is based on 3,000 AF per the rate schedule adopted by CAP on 6/2/22. Capital Improvement Program (CIP) – NWRRDS A portion of the capital costs associated with the NWRRDS CIP are paid for by the WRSDIF Impact fees. The NWRRDS CAP delivery system will be capable of delivering up to an additional 4,000 acre feet per year of CAP water into Oro Valley’s water service area. The 5 year pro-forma is based on Engineering cost estimates. Debt Service The following table identifies the existing debt service included in this pro forma: Bonds Type Description Amortization Schedule By 2021 Sr. Lien Refunding (WIFA & 2012) Stifel & Nicolaus & Co. Debt Service Coverage 1.30 debt service coverage ratio for Sr. Lien Bonds D-4 APPENDIX E Development Impact Fee Schedule E-1 Water Resource and System Development Impact Fees    Town Council Regular Session C. Meeting Date:03/01/2023   Requested by: Jon Hawbaker Submitted By:Jon Hawbaker, Public Works Department:Public Works SUBJECT: Resolution No. (R)23-07, authorizing and approving the Town of Oro Valley Public Works Transit Division Title VI Plan update   RECOMMENDATION: Staff recommends approval.   EXECUTIVE SUMMARY: The Town of Oro Valley Transit Division Title VI format and Limited English Proficiency Plan (Title VI Plan) have been updated as requested by the Arizona Department of Transportation (ADOT) Civil Rights Compliance Office. The Title VI plan is required to be approved by Town Council every two years regardless of plan changes.  These updates to the Title VI plan include: management structure, contact information, updated activities and information undertaken to communicate with the public and the Limited English Proficiency Plan (LEPP), including the Town of Oro Valley demographic data and the nature and importance of transit services.   It is important to note that FTA certification requires an agency to develop a LEPP if a population group that speaks English less than very well exceeds 5% of the total households. Based on the demographics, Oro Valley Sun Shuttle is not required to develop a LEPP. However, Oro Valley Sun Shuttle will make all attempts to accommodate language access needs of residents. In addition, the Town will continue to monitor and assess the demographics of LEPP residents.   BACKGROUND OR DETAILED INFORMATION: The Town of Oro Valley Transit Division provides transportation to constituents who reside within the greater Oro Valley area, as designated by the Regional Transportation Authority (RTA). This service is primarily funded by the RTA and a voter-approved Pima County sales tax. In addition, the Federal Transit Administration (FTA), through the Arizona Department of Transportation (ADOT), assists the Town in obtaining para-transit vehicles. With federal grant funding, the FTA, through ADOT, pays for 80% of the cost to obtain replacement vehicles for the Town fleet. To obtain these federal grants, the Town of Oro Valley Transit Division is required to update the Town of Oro Valley Council-approved Title VI non-discrimination plan. Included within this plan is a requirement to develop a Limited English Proficiency Plan (LEPP).   This Title VI Plan complies with the template that is mandated by ADOT. Updates include: 1) management structure of the Transit department, 2) contact information for the City of Tucson Title VI coordinator, 3) updated information on the Discrimination Complaint Form – Spanish under La Seccion II., 4) updated initiatives and activities taken to engage the public in decision making, marketing and outreach, 5) added surveys, pamphlets and flyers used to communicate with passengers and potential passengers, 6) updated demographics of limited English speaking households and actions taken to ensure these households are aware of the transit service provided.   This Title VI Plan has been conditionally approved by ADOT, pending approval of the Town of Oro Valley Mayor and Council. The Town of Oro Valley Transit Division is submitting a grant request through ADOT to replace seven (7) 14-passenger para-transit buses and minivans with lifts and ramps due to the age of the buses, which are (7) years old and are approaching 200,000 miles. These vehicles will exceed federal guidelines for the useful life of these types of para-transit buses, which is 7 years old or has reached 200,000 miles. If the Title VI plan is not approved, the Town of Oro Valley Transit Division will not be eligible for this grant. The ADOT Civil Rights Compliance office initiated a request to update this plan. The format changes and LEPP updates are indicated by bold face text on pages 3, 7, 10, 13, 14, 15, 16, 17, 19, 20, 22, 23, and 24.  The last update to the Town of Oro Valley Public Works Transit Division Title VI Plan was approved by Town Council on April 23, 2021.    FISCAL IMPACT: Adopting this resolution will have no fiscal impact.  Should the Transit Services Division be successful in their annual request for funding, the Town will need to provide a 20% local match for the requested grant elements.  This funding is requested annually through the Town of Oro Valley budget process.    SUGGESTED MOTION: I MOVE to (approve/deny) Resolution No. (R)23-07, authorizing and approving the Town of Oro Valley Transit Division Title VI update. or I MOVE to …     Attachments (R)23-07 Resolution Transit Division Title VI  Title Vi Plan  C:\Users\DESTIN~2\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@EC352E5B\@BCL@EC352E5B.doc Town of Oro Valley Attorney’s Office/ca/022510 RESOLUTION NO. (R)23-07 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ADOPTING THE TOWN OF ORO VALLEY TRANSIT SERVICES DIVISION TITLE VI PLAN; AND DIRECTING THE TOWN MANAGER, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS, TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, Title VI of the Civil Rights Act of 1964 states that no person in the United States shall be denied benefits or be subjected to discrimination under any program or activity receiving Federal financial assistance; and WHEREAS, both the Federal Transportation Administration and Arizona Department of Transportation require that any entity requesting funds for transit services adopt a Title VI Plan; and WHEREAS, although the Title VI Plan is in place in the Transit Services Division, the Plan requires necessary updates requested by the Arizona Department of Transportation (ADOT) Civil Rights Compliance Office including updates to management structure, contact information, updated activities and information undertaken to communicate with the public and the Limited English Proficiency Plan (LEPP) including the Town of Oro Valley demographic data and the nature and importance of transit services; and WHEREAS, the updated plan will repeal and replace the Title VI policy that was adopted on April 21, 2021, by Resolution No.: 21-11; and WHEREAS, it is in the best interest of the Town to adopt the Town of Oro Valley Transit Services Division Title VI Plan, attached hereto as Exhibit “A” and incorporated herein by this reference. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: SECTION 1. The Town of Oro Valley Transit Services Division Title VI Plan, attached hereto as Exhibit “A”, is hereby adopted. SECTION 2. The Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Plan. SECTION 3. That the Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents are hereby authorized and directed to take all steps necessary to carry out the purposes and intent of this resolution. SECTION 4. If any section, subsection, sentence, clause, phrase, or portion of the resolution or any part of the Town of Oro Valley Transit Services Division Title VI Plan adopted herein is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. SECTION 5. All Oro Valley resolutions or motions and parts of resolutions or motions of the Council in conflict with the provisions of this Resolution are hereby repealed PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 1st day of March, 2023 TOWN OF ORO VALLEY Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date Date Exhibit “A” Last Updated: Jan-23 Title VI Plan Town of Oro Valley Transit Services Division 2023 Title VI Contact: Aimee Ramsey, Title VI Coordinator Title VI Contact Phone: (520) 229-4874 Title VI Contact Email: ARamsey@OroValleyAZ.Gov Alternate Language Phone: (520)229-4990 Address: 11000 N LaCanada Dr, Oro Valley, AZ 85737 Web Address https://www.orovalleyaz.gov/Government/Departments/Public- Works/Services/Need-a-ride Para Información en Español: Aimee Ramsey, (520) 229-4990. 2 Title VI Plan Table of Contents Title VI Plan Cover Page ......................................................................................................................... 1 Title VI Plan Table of Contents .............................................................................................................. 2 Executive Summary ............................................................................................................................... 3 Non Discrimination Notice to the Public............................................................................................... 4 Non Discrimination Notice to the Public - Spanish ............................................................................... 5 Non Discrimination ADA/Title VI Complaint Procedures ..................................................................... 6 Discrimination ADA/Title VI Complaint Form - English ........................................................................ 8 Discrimination ADA/Title VI Complaint Form - Spanish ..................................................................... 10 Discrimination ADA/Title VI Investigations, Complaints, and Lawsuits ............................................ 12 Public Participation Plan ...................................................................................................................... 13 Limited English Proficiency Plan .......................................................................................................... 19 Non-elected Committees Membership Table ..................................................................................... 26 Monitoring for Subrecipient Title VI Compliance ............................................................................... 27 Title VI Equity Analysis ........................................................................................................................ 28 Fixed Route Transit Provider Analysis................................................................................................. 29 Board Approval for the Title VI Plan ................................................................................................... 30 3 Executive Summary The Town of Oro Valley Sun Shuttle Dial-a-Ride provides regional transportation service to seniors age 65 and over and disabled passengers that qualify for service under the Americans with Disabilities Act. This service is provided as part of the Regional Transportation Authority (RTA) transit system. Funds from 5310 grants are used to obtain vehicles and mobility management projects. The first vehicles obtained through the 5310 program were in 2009. Oro Valley Dial-a-Ride employs 50 drivers, three dispatchers, two transit specialists and one reservation agent. One Transit Administrator and Two Transit Crew Leaders supervise and manage these personnel. The administrator and leaders are supervised and managed by the Assistant Director of the Town of Oro Valley Public Works department. What type of program fund(s) did you apply for? ☒ 5310 ☐ 5311 ☒ Other (please explain) 5307 as a Subrecipient of the City of Tucson Type of Funding Requests? (Check all that apply) ☒ Vehicle Funds ☐ Operating Funds ☒ Other (please) Other Capital for Lift Preventative Maintenance and In-Vehicle Cameras Is your agency a direct recipient of FTA funds? ☐Yes ☒No 4 Non Discrimination Notice to the Public Notifying the Public of Rights Under Title VI and ADA Town of Oro Valley Transit Services Division Town of Oro Valley Transit Services Division operates its programs and services without regard to race, color, national origin or disability in accordance with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990 (ADA). Any person who believes she or he has been aggrieved by any unlawful discriminatory practice under Title VI may file a complaint with the Town of Oro Valley Transit Services Division. For more information on the Town of Oro Valley Transit Services Division’s civil rights program, and the procedures to file a complaint, contact Aimee Ramsey, Title VI Coordinator, (520) 229- 4874; email ARamsey@OroValleyAZ.Gov; or visit our administrative office at 11000 N LaCanada Dr, Oro Valley, AZ 85737. For more information, visit: https://www.orovalleyaz.gov/Government/Departments/Public-Works/Ride-Options-and- Transportation-Information. Complaints may be filed directly with the Arizona Department of Transportation (ADOT) Civil Rights Office. ATTN: Title VI Program Coordinator 206 S. 17TH Ave MD 155A RM: 183 Phoenix AZ, 85007 or with the Federal Transit Administration (FTA). ATTN: Title VI Program Coordinator, 1200 New Jersey Ave., SE Washington DC 20590. If information is needed in another language, contact (520)229-4990. *Para información en Español llame: Aimee Ramsey, (520) 229-4990. 5 Non Discrimination Notice to the Public - Spanish Aviso Público Sobre los Derechos Bajo el Título VI Y ADA Town of Oro Valley Transit Services Division Town of Oro Valley Transit Services Division (y sus subcontratistas, si cualquiera) asegura cumplir con el Título VI de la Ley de los Derechos Civiles de 1964, Sección 504 de la Ley de Rehabilitación de 1973 y La Ley de ciudadanos Americanos con Discapacidades de 1990 (ADA). El nivel y la calidad de servicios de transporte serán proveídos sin consideración a su raza, color, país de origen, o discapacidad. Para obtener más información sobre el programa de Derechos Civiles de Town of Oro Valley Transit Services Division, y los procedimientos para presentar una queja, contacte Aimee Ramsey, Title VI Coordinator (520) 229-4874; o visite nuestra oficina administrativa en 11000 N LaCanada Dr, Oro Valley, AZ 85737. Para obtener más información, visite https://www.orovalleyaz.gov/Government/Departments/Public-Works/Ride-Options-and- Transportation-Information. Una queja puede ser presentada con la oficina de Derechos Civiles del Departamento de Transporte de Arizona (ADOT). Atención: Title VI Program Manager, 206 S. 17th Ave MD 155A Phoenix AZ, 85007 o con la Administración Federal de Transporte (FTA). Atención: Title VI Coordinator, 1200 New Jersey Ave., SE Washington DC 20590. This notice is posted in each vehicle, in the town public administrative offices, in the Transit Services Division office and online at https://www.orovalleyaz.gov/Government/Departments/Public- Works/Ride-Options-and-Transportation-Information. 6 Non Discrimination ADA/Title VI Complaint Procedures These procedures provide guidance for all complaints filed under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990 (ADA) as they relate to any program or activity that is administered by Town of Oro Valley Transit Services Division including consultants, contractors and vendors. Intimidation or retaliation as a result of a complaint is prohibited by law. In addition to these procedures, complainants reserve the right to file a formal complaint with other State or Federal agencies or to seek private counsel for complaints alleging discrimination. Every effort will be made to resolve complaints at the lowest possible level. (1) Any person who believes he and/or she has been discriminated against on the basis of race, color, national origin, or disability may file a discrimination complaint by completing and submitting the agency’s Title VI Complaint Form. (2) Formal complaints must be filed within 180 calendar days of the last date of the alleged act of discrimination or the date when the alleged discrimination became known to the complainant(s), or where there has been a continuing course of conduct, the date on which the conduct was discontinued or the latest instance of the conduct. (3) Complaints must be in writing and signed by the complainant(s) and must include the complainant(s) name, address and phone number. The ADA/Title VI contact person will assist the complainant with documenting the issues if necessary. (4) Allegations received by fax or e-mail will be acknowledged and processed, once the identity of the complainant(s) and the intent to proceed with the complaint have been established. For this, the complainant is required to mail a signed, original copy of the fax or email transmittal for the complaint to be processed. (5) Allegations received by telephone will be reduced to writing and provided to the complainant for confirmation or revision before processing. A complaint form will be forwarded to the complainant for him/her to complete, sign and return for processing. (6) Once submitted, the Town of Oro Valley Transit Services Division will review the complaint form to determine jurisdiction. All complaints will receive an acknowledgement letter informing her/him whether the complaint will be investigated by the Town of Oro Valley Transit Services Division or submitted to the State or Federal authority for guidance. 7 (7) Town of Oro Valley Transit Services Division will notify the ADOT Civil Rights Office via telephone at 602-712-8946 or email at civilrightsoffice@azdot.gov and Davita Mueller, Title VI Coordinator, City of Tucson (COT) via telephone 520-206-8825 or email at Davita.Mueller@tucsonaz.gov of ALL discrimination complaints within 72 hours. (8) Town of Oro Valley Transit Services Division has 15 business days to investigate the complaint. If more information is needed to resolve the case, the Town may contact the complainant. The complainant has 15 business days from the date of the letter to send requested information to the investigator assigned to the case. If the investigator is not contacted by the complainant or does not receive the additional information within 15 business days, the Town can administratively close the case. A case can be administratively closed also if the complainant no longer wishes to pursue their case. (9) After the investigator reviews the complaint, she/he will issue one of two letters to the complainant: a closure letter or a letter of finding (LOF). A closure letter summarizes the allegations and states that there was not a Discrimination violation and that the case will be closed. An LOF summarizes the allegations and the interviews regarding the alleged incident, and explains whether any disciplinary action, additional training of the staff member or other action will occur. (10) A copy of either the closure letter or LOF must be also be submitted to ADOT within 72 hours of that decision. Letters may be submitted by hardcopy or email. (11) A complainant dissatisfied with Town of Oro Valley Transit Services Division decision may file a complaint with the Arizona Department of Transportation (ADOT) or the Federal Transit Administration (FTA) offices of Civil Rights: ADOT: ATTN ADA/Title VI Program Coordinator 206 S. 17TH Ave MD 155A RM: 183 Phoenix AZ, 85007 FTA: Attention Title VI Program Coordinator, East Building, 5th Floor-TCR 1200 New Jersey Ave., SE Washington DC 20590 (12) A copy of these procedures can be found online at: https://www.orovalleyaz.gov/Government/Departments/Public-Works/Ride-Options-and- Transportation-Information. If information is needed in another language, contact (520)229-4990. *Para información en Español llame: Aimee Ramsey, (520) 229-4990. 8 Discrimination ADA/Title VI Complaint Form - English Section I: Name: Address: Telephone (Home): Telephone (Work): Electronic Mail Address: Accessible Format Requirements? ☐ Large Print ☐ Audio Tape ☐ TDD ☐ Other Section II: Are you filing this complaint on your own behalf? ☐ Yes* ☐ No *If you answered “yes” to this question, go to Section III. If not, please supply the name and relationship of the person for whom you are complaining. Please explain why you have filed for a third party: Please confirm that you have obtained the permission of the aggrieved party if you are filing on behalf of a third party. ☐ Yes ☐ No Section III: I believe the discrimination I experienced was based on (check all that apply): ☐ Race ☐ Color ☐ National Origin ☐ Disability Date of Alleged Discrimination (Month, Day, Year): Explain as clearly as possible what happened and why you believe you were discriminated against. Describe all persons who were involved. Include the name and contact information of the person(s) who discriminated against you (if known) as well as names and contact information of any witnesses. If more space is needed, please use the back of this form. Section VI: Have you previously filed a Discrimination Complaint with this agency? ☐ Yes ☐ No 9 If yes, please provide any reference information regarding your previous complaint. Section V: Have you filed this complaint with any other Federal, State, or local agency, or with any Federal or State court? ☐ Yes ☐ No If yes, check all that apply: ☐ Federal Agency: ☐ Federal Court: ☐ State Agency: ☐ State Court : ☐ Local Agency: Please provide information about a contact person at the agency/court where the complaint was filed. Name: Title: Agency: Address: Telephone: Section VI: Name of agency complaint is against: Name of person complaint is against: Title: Location: Telephone Number (if available): You may attach any written materials or other information that you think is relevant to your complaint. If information is needed in another language, contact (520)229-4990. *Para información en Español llame: Aimee Ramsey, (520) 229-4990. Your signature and date are required below: Signature Date Please submit this form in person at the address below, or mail this form to: Town of Oro Valley Transit Services Division Aimee Ramsey, Title VI Coordinator 11000 N LaCanada Dr, Oro Valley, AZ 85737 (520) 229-4874 ARamsey@OroValleyAZ.Gov A copy of this form can be found online at https://www.orovalleyaz.gov/Government/Departments/Public-Works/Ride-Options-and- Transportation-Information. 10 Discrimination ADA/Title VI Complaint Form - Spanish Formulario de reclamación de discriminación La Seccion I: El Nombre: La Direccion: Teléfono (casa): Teléfono (trabajo): Dirección de correo electrónico Requisitos de formato accesible? ☐Impresión grande ☐Cinta de audio ☐ TDD ☐ Otro La Seccion II: Está presentando esta queja en su propio nombre? ☐Si* ☐No * Si contestó "sí" a esta pregunta, vaya a la sección III. Si no, por favor suministre el nombre y la relación de la persona para la cual usted se está quejando. Por favor explique por qué ha presentado una tercera parte: Por favor confirme que usted ha obtenido el permiso de la parte agraviada de si usted está presentando en nombre de una tercera persona ☐Si ☐No La Seccion III: Creo que la discriminación que experimenté se basó en (marque todos los que apliquen): ☐ Raza ☐ Color ☐Origen Nacional ☐ Discapacidad Fecha de presunta discriminación (mes, día, año): Explique lo más claramente posible lo que pasó y por qué cree que fue discriminado. Describir a todas las personas que participaron. Incluya el nombre y la información de contacto de la persona (s) que discrimina contra usted (si se conoce), así como los nombres y la información de contacto de los testigos. Si necesita más espacio, por favor use la parte posterior de este formulario. 11 La Seccion VI: Ha presentado anteriormente una queja por discriminación con esta agencia? ☐ Si ☐ N o En caso afirmativo, proporcione cualquier información de referencia con respecto a su queja anterior. La Seccion V: Ha presentado esta queja ante cualquier otra agencia federal, estatal o local, o con cualquier agencia federal? ☐ Si ☐ No En caso afirmativo, marque todo lo que corresponda: ☐ Agencia Federal: ☐ Corte federal: ☐ Agencia del estado: ☐ Tribunal Estatal: ☐ Agencia local: Proporcione información sobre una persona de contacto en la agencia / tribunal donde la queja fue archivado. Mombre: Título: Agencia: Dirección: Teléfono: La Seccion VI: El nombre de la queja de la agencia es contra: La queja del nombre de la persona es contra: Título: Ubicación: Número de teléfono (si está disponible): Puede adjuntar cualquier material escrito u otra información que considere relevante para su reclamo. Su firma y fecha son requeridas a continuación. ______________________________________ ________________ Firma Fecha Puede adjuntar cualquier material escrito u otra información que considere relevante para su reclamo. Su firma y fecha son requeridas a continuación: Ciudad de Oro Valley, Coordinador del Título VI 11000 N La Cañada Dr, Oro Valley, Arizona Tucson, Arizona 85701 Aimee Ramsey, (520) 229-4874 Correo electrónico: aramsey@orovalleyaz.gov Se puede encontrar una copia de este formulario en línea en: https://www.orovalleyaz.gov/Government/Departments/Public-Works/Ride-Options-and- Transportation-Information. 12 Discrimination ADA/Title VI Investigations, Complaints, and Lawsuits If no investigations, lawsuits, or complaints were filed select the option below. ☒ Town of Oro Valley Transit Services Division has not had any ADA nor Title VI Discrimination complaints, investigations, or lawsuits in 2022. Complainant Date (Month, Day, Year) Basis of Complaint (Race, Color, National Origin or Disability) Summary of Allegation Status Action(s) Taken Final Findings? Investigations 1) None 2) Lawsuits 1) None 2) Complaints 1) None 2) 13 Public Participation Plan Town of Oro Valley Transit Services Division is engaging the public in its planning and decision-making processes, as well as its marketing and outreach activities. The public will be invited to participate in the process whether through public meetings or surveys. As an agency receiving federal financial assistance, Town of Oro Valley Transit Services Division made the following community outreach efforts and activities to engage minority and Limited English Proficient populations since the last Title VI Plan submittal to ADOT CRO. ☒ Evidence of our successful public participation plan is increase in ridership. Prior the pandemic our record ridership was in FY19 with 47,847 trips. In FY23 ridership on pace to exceed 60,000 trips. ☒ Expanded the distribution of agency brochures. Updated agency brochures were dropped off at many locations in throughout 2022, including hospitals, assisted living complexes, libraries, grocery stores, apartment complexes, community centers and public areas at town facilities. ☒ Provided training and outreach seminars at retirement homes and communities including Spendido at Rancho Vistoso. These seminars provided information about the transportation services provided and how to access this transportation including phone and on -line options. ☒ Participated in the community wide Celebrate Oro Valley outreach and services fair in April 2022. At this event several staff and drivers provided information and answered questions about the transportation service. More than 3,000 people attended this event. ☒ Communication with the Friends of Oro Valley Transit takes place on a continuous basis when input and interaction with customers is beneficial to plan or consider new procedures. Updates are provided as well to highlight activities, such as COVID related issues, the addition of new vehicles, in-vehicle cameras, pre-pay faring, Customer Web Portal, etc. ☒ Update messages on the reservation line (520) 229-4990 to communicate information that is important for passengers to know. ☒ Posted the Nondiscrimination Public Notices to the following locations: ☒ Within transportation vehicles. ☒ Town website: https://www.orovalleyaz.gov/Government/Departments/Public- Works/Services/Need-a-ride. ☒ Lobbies of agency. ☒ The Town of Oro Valley website Dial-a-Ride links are continuously updated with notices and information such as the updated brochures, survey links and updates to current fares: https://www.orovalleyaz.gov/Government/Departments/Public-Works/Services/Need-a-ride. ☒ A comprehensive customer satisfaction survey was conducted in October through December, 2022. These surveys were mailed to customers residences. The return of completed surveys was very high confirming statistical verification of general customer satisfaction results. Customer satisfaction was rated very high. In addition, the survey results confirmed that program initiatives and focus as a result of the 2019 survey have improved customer service and satisfaction. A follow-up survey will take place in the fall of 2025. ☒ Besides the traditional call-in method of registering and scheduling trips, clients are able to register on-line and schedule trips on-line using the Town of Oro Valley website. This system allows customers to book trips 24 hours a day, seven days a week instead of being limited to reservation hours. 14 ☒ The Town of Oro Valley will also open a Customer Web Portal in the Spring of 2023. This Web Portal will allow customers to register for trips, schedule trips, manage trips, cancel trips, monitor trip status and pay for trips. This Web Portal will be available in both English and Spanish. ☒ The Town of Oro Valley will host several training and outreach programs to introduce the new Passenger Web Portal to the public and current riders. These sessions will teach riders and potential riders how to use the on-line portal to book and manage their trips. These sessions will be held over several different days and times of the week. In addition, these sessions will be held ant the Town’s public library and other easily accessible locations throughout the community. ☒ Advertisement of services takes place with various venues: o Advertisement in the Oro Valley Town Vista. This publication reaches all clients and businesses that receive a water bill, it is included in the envelope with the water bill invoice. o Distribution and display of service pamphlets at all local grocery stores, health care facilities, apartment complexes, libraries and community centers. o Articles in the “Northwest Explorer” most recently in October 2020. This is a regional newspaper. o Advertisement on the Oro Valley town website: https://www.orovalleyaz.gov/Government/Departments/Public-Works/Services/Need-a- ride Town of Oro Valley Transit Services Division will make the following community outreach efforts for the upcoming year: ☒ Expand the distribution of agency brochures. ☒ Advertise public announcements through newspapers, fliers, or radio. ☒ Post the Nondiscrimination Public Notices to the following locations: ☒ Within transportation vehicles. ☒ Oro Valley Town Website. ☒ Lobby of agency. ☒ Partner with other local agencies to advertise services provided. ☒ Host public information meetings and or hearings. ☒ Add public interactive content to the agency’s webpage for the public to communicate schedule changes or activities. ☒ Host an information booth at a community event. ☒ Update agency documents/publications to make them more user-friendly e.g. comment forms or agency brochures. Other Examples of various outreach efforts are: 15 Flyers 16 17 18 Newspaper Articles 19 Limited English Proficiency Plan Town of Oro Valley Transit Services Division has developed the following Limited English Proficiency Plan (LEP) to help identify reasonable steps to provide language assistance for LEP persons seeking meaningful access to Town of Oro Valley Transit Services Division services as required by Executive Order 13166. A Limited English Proficiency person is one who does not speak English as their primary language and who has a limited ability to read, speak, write, or understand English. This plan details procedures on how to identify a person who may need language assistance, the ways in which assistance may be provided, training to staff, notification to LEP persons that assistance is available, and information for future plan updates. In developing the plan while determining the Town of Oro Valley Transit Services Division’s extent of obligation to provide LEP services, the Town of Oro Valley Transit Services Division undertook a U.S. Department of Transportation four-factor LEP analysis which considers the following: 1) The number or proportion of LEP persons eligible in the Town of Oro Valley Transit Services Division service area who may be served or likely to encounter by Town of Oro Valley Transit Services Division program, activities, or services; LANGUAGE SPOKEN AT HOME BY ABILITY TO SPEAK ENGLISH FOR THE POPULATION 5 YEARS AND OVER TABLE ID: B16001 SURVEY/PROGRAM American Community Survey PRODUCT: ACS 5-Year Estimates Detailed Tables Location: Oro Valley town, Arizona Label Estimate Margin of Error Total: 40,153 100% ±329 Speak only English 35,519 88.46% ±741 Spanish or Spanish Creole: 2,505 6.24% ±520 Speak English "very well" 1,949 4.85% ±418 Speak English less than "very well" 556 1.38% ±230 French (incl. Patois, Cajun): 123 0.31% ±90 Speak English "very well" 89 0.22% ±72 Speak English less than "very well" 34 0.08% ±36 Italian: 112 0.28% ±67 20 Speak English "very well" 86 0.21% ±51 Speak English less than "very well" 26 0.065% ±35 Portuguese or Portuguese Creole: 46 0.11% ±53 Speak English "very well" 34 0.08% ±39 Speak English less than "very well" 12 0.03% ±20 German: 338 0.84% ±110 Speak English "very well" 295 0.73% ±105 Speak English less than "very well" 43 0.11% ±55 Source: U.S. Census Bureau: https://data.census.gov/cedsci/ The largest percentage of households who speak English less than “very well” in Oro Valley is Spanish or Spanish Creole. This population makes up less than 1.4% of households in the town. The next largest percentage of households who speak English less than “very well” is German who make up 0.11% of households in the town. The Oro Valley Sun Shuttle service is open to all residents of Oro Valley. Therefore the potential frequency of the largest population of LEP households who would contact Sun Shuttle is less than 1.4%. Certification: The FTA requires an agency to develop an LEP if a population group that speaks English less than very well exceeds 5% of the total households. Based on the demographics, Oro Valley Sun Shuttle is not required to develop a LEP. However, Oro Valley Sun Shuttle will make all attempts to accommodate language access needs of residents. In addition, the town will continue to monitor and assess the demographics of LEP residents. 21 Limited English Proficiency Language Service Area 22 2) The frequency with which LEP individuals come in contact with the Town of Oro Valley Transit Services Division services: Town of Oro Valley Transit Services Division’s staff reviewed the frequency with which office staff, dispatchers and drivers have, or could have, contact with LEP persons for 2022 . Town of Oro Valley Transit Services Division averages no-contacts per year. 3) The nature and importance of the program, activities or services provided by the Town of Oro Valley Transit Services Division to the LEP population: The Town of Oro Valley takes deliberate action to ensure all potential riders are made aware of the dial-a-ride service. Brochures are dropped off at 40 locations throughout the town and representatives are briefed on the services available to their patrons or residents. Dial-a-Ride representatives attend community meetings to make presentations and answer questions about the services available. Locations have included community meetings at Splendido, Vistoso Village, Sun City, the Library and Holiday Inn. The transit service employs reservationist that speak Spanish. In addition, if a specific potential rider were to need assistance for any language that person would be contacted, and arrangements would be made to accommodate their needs. At the present time there are no registered riders that require special assistance beyond what is currently being provided. Disabled riders are required to apply for service with the regional disability office who then refers them to Oro Valley Dial-a-Ride. This regional office has full language assistance as well. This regional office would notify the Town Transit staff of any and all requirements for special language assistance at the time of the referral. 4) The resources available to Town of Oro Valley Transit Services Division and overall costs to provide LEP assistance. A brief description of these considerations is provided in the following section. Town of Oro Valley Transit Services Division provides a statement in Spanish in all public outreach notices. The Town will provide vital information to LEP individuals in the language requested. Safe Harbor Provision for written translations: Town of Oro Valley Transit Services Division complies with the Safe Harbor Provision, as evidenced by the number of documents available in the Spanish language. With respect to Title VI information, the following is made available in Spanish: (1) Non-Discrimination Notice (2) Discrimination Complaint Procedures (3) Discrimination Complaint Form In addition, we will conduct our marketing (including using translated materials) as necessary in a manner that reaches each LEP group. Vital documents include the following: (1) Notices of free language assistance for persons with LEP (2) Notice of Non‐Discrimination and Reasonable Accommodation (3) Outreach Materials (4) Bus Schedules 23 (5) Route Changes (6) Public Hearings 1) Town of Oro Valley Transit Services Division provides language assistance services through the below methods: ☒ Staff is provided a list of what written and oral language assistance products and methods the agency has implemented and how agency staff can obtain those services. ☒ Instructions are provided to customer service staff and other Town of Oro Valley Transit Services Division staff who regularly take phone calls from the general public on how to respond to an LEP caller. ☒ Instructions are provided to customer service staff and others who regularly respond to written communication from the public on how to respond to written communication from an LEP person. ☒ Instructions are provided to vehicle operators, station managers, and others who regularly interact with the public on how to respond to an LEP customer. 2) Town of Oro Valley Transit Services Division has a process to ensure the competency of translation service through the following methods as necessary: Currently there are no customers requiring service in a language other than English. Town of Oro Valley Transit Services Division will use Google Translate if a need arises to communicate in another language. Should a translation in a language not supported by Google Translate, alternative translation service will be obtained and utilized. 3) Town of Oro Valley Transit Services Division provides notice to LEP persons about the availability of language assistance through the following methods: ☒ Signs and handouts available in vehicles ☒ Announcements in vehicles ☒ Agency websites 4) Town of Oro Valley Transit Services Division monitors, evaluates and updates the LEP plan through the following process: Town of Oro Valley Transit Services Division will monitor the LEP plan by conducting an annual Four-Factor analysis, establishing a process to obtain feedback from internal staff and members of the public and conducting internal evaluations to determine whether the language assistance measures are working for staff. Town of Oro Valley Transit Services Division will make changes to the language assistance plan based on feedback received. Town of Oro Valley Transit Services Division may take into account the cost of proposed changes and the resources available to them. Depending on the evaluation, Town of Oro Valley Transit Services Division may choose to disseminate more widely those language assistance measures that are particularly effective or modify or eliminate those measures that have not been effective. Town of Oro Valley Transit Services Division will consider new language assistance needs when expanding transit service into areas with high concentrations of LEP persons will consider modifying their implementation plan to provide language assistance measures to areas not previously served by the agency. 24 5) Town of Oro Valley Transit Services Division trains employees to know their obligations to provide meaningful access to information and services for LEP persons and all employees in public contact positions will be properly trained to work effectively with Google Translate. Town of Oro Valley Transit Services Division will implement processes for training of staff through the following procedures: Town of Oro Valley Transit Services Division will identify staff that are likely to come into contact with LEP persons as well as management staff that have frequent contact with LEP persons in order to target training to the appropriate staff. Town of Oro Valley Transit Services Division will identify existing staff training opportunities, as it may be cost-effective to integrate training on their responsibilities to persons with limited English proficiency into agency training that occurs on an ongoing basis. Town of Oro Valley Transit Services Division will include this training as part of the orientation for new employees. Existing employees, especially managers and those who work with the public may periodically take part in re- training or new training sessions to keep up to date on their responsibilities to LEP persons. Town of Oro Valley Transit Services Division will implement LEP training to be provided for agency staff. Town of Oro Valley Transit Services Division staff training for LEP to include: • A summary of the Town of Oro Valley Transit Services Division responsibilities under the DOT LEP Guidance; • A summary of the Town of Oro Valley Transit Services Division language assistance plan; • A summary of the number and proportion of LEP persons in the Town of Oro Valley Transit Services Division service area, the frequency of contact between the LEP population and the agency’s programs and activities, and the importance of the programs and activities to the population; • A description of the type of language assistance that the agency is currently providing and instructions on how agency staff can access these products and services; and • A description of the Town of Oro Valley Transit Services Division cultural sensitivity policies and practices. The Oro Valley Sun Shuttle service is open to all residents of Oro Valley. Therefore the potential frequency of the largest population of LEP households who would contact Sun Shuttle is less than 1.4%. Certification: The FTA requires an agency to develop an LEP if a population group that speaks English less than very well exceeds 5% of the total households. Based on the demographics, Oro Valley Sun Shuttle is not required to develop a LEP. However, Oro Valley Sun Shuttle will make all attempts to accommodate language access needs of residents. In addition, the town will continue to monitor and assess the demographics of LEP residents. Oro Valley Sun Shuttle employs dispatchers and booking agents that speak Spanish fluently. Other dispatchers and booking agents are able to use Google Translate. Therefore any person who may need to speak with someone in Spanish will be able to do so. In addition, the information on the regional Sun Shuttle website is provided in English as well as Spanish. Information pertaining to Title VI is posted in each vehicle in both English and Spanish as well. There is no cost to the recipient for these resources. Therefore, LEP measures are reasonable given the client base and the resources available to Oro Valley. Oro Valley also is deploying a Customer (Rider) Web Portal that will be available in both English and Spanish. Persons may use this portal to register for rides, book rides, pay for rides and otherwise manage their rides. 25 Oro Valley Sun Shuttle is a valuable service to community residents. Many clients would not have their transportation/mobility needs met without this service. Clients or their caregivers have reported that these clients would not be able to work and earn a wage, attend education and training programs, shop for groceries or other essentials and go to medical appointments without this service. 26 Non-elected Committees Membership Table Subrecipients who select the membership of transit-related, non-elected planning boards, advisory councils, or committees must provide a table depicting the membership of those organizations broken down by race. Subrecipients also must include a description of the efforts made to encourage participation of minorities on these boards, councils, and committees. ☒ Town of Oro Valley Transit Services Division does not select the membership of any transit-related committees, planning boards, or advisory councils. 27 Monitoring for Subrecipient Title VI Compliance Describe how you monitor your subrecipients. This can be through site visits, submissions of Title VI Plans annually, or training and surveys. ☒ Town of Oro Valley Transit Services Division does not monitor subrecipients for Title VI compliance as it does not have any FTA subrecipients. 28 Title VI Equity Analysis A subrecipient planning to acquire land to construct certain types of facilities must not discriminate on the basis of race, color, or national origin, against persons who may, as a result of the construction, be displaced from their homes or businesses. “Facilities” in this context does not include transit stations or bus shelters, but instead refers to storage facilities, maintenance facilities, and operation centers. There are many steps involved in the planning process prior to the actual construction of a facility. It is during these planning phases that attention needs to be paid to equity and non-discrimination through equity analysis. The Title VI Equity Analysis must be done before the selection of the preferred site. Note: Even if facility construction is financed with non-FTA funds, if the subrecipient organization receives any FTA dollars, it must comply with this requirement. ☒ Town of Oro Valley Transit Services Division has no current or anticipated plans to develop new transit facilities covered by these requirements. 29 Fixed Route Transit Provider Analysis Fixed Route: Public transit service (other than by aircraft) provided on a repetitive, fixed-schedule basis along a specific route, with vehicles stopping to pick up passengers. A subrecipient providing fixed route service, as defined above, must determine the distribution of transit amenities or the vehicle assignments for each mode in a non-discriminatory manner. The subrecipient must develop policies to ensure service is not distributed on the basis of race, color, or national origin. Effective practices to fulfill the Service Standards requirements include developing written policies covering each of the following service indicators: [INSTRUCTIONS] (can be expressed in writing or in table format – see Circular Appendix G & H pp. 87-91) ☒ Town of Oro Valley Transit Services Division is not a Fixed Route Transit Provider 30 Board Approval for the Title VI Plan    Town Council Regular Session 1. Meeting Date:03/01/2023   Requested by: Paul Keesler Submitted By:Paul Keesler, Public Works Department:Public Works SUBJECT: COMMUNITY CENTER ELEVATOR SCHEMATIC DESIGN REVIEW, DISCUSSION AND POSSIBLE DIRECTION TO STAFF TO COMPLETE CONSTRUCTION PLANS RECOMMENDATION: Staff understands that Council's preference is to install a conventional elevator. Since three of the four alternatives are expected to meet the budget and Council preferred the elevator option, staff recommends that at least the two elevator options be fully designed and bid as alternatives A & B. The reasoning is that for both entrance configurations, the exterior design is not a large component of the design costs. The major portion of the design costs will be associated with the interior architecture/engineering to install an elevator. EXECUTIVE SUMMARY: At the November 16, 2022 meeting, the Council directed staff to move forward with design alternatives and to provide updated cost estimates for the Lula and a conventional elevator that would work with exterior circulation options #2 and #5 presented that evening. For review, circulation options #2 and #5 are as follows:  Circulation Option #2 - The front entrance is accessed from existing handicap parking with a ramp that leads to the existing building entrance at the middle (Golf Administration) level Circulation Option #5 - Lowering the front entrance/building facade to enter at the first floor and connecting to new handicap parking spaces at the front of the building Since that meeting, the design architect, the Breckenridge Group, has been creating a 3D representation of the existing building and virtually constructing both an elevator and LULA within the space constraints. The schematic design package (Attachment 1) is divided into four options:  Conventional elevator & existing entrance (Circulation option #2)1. Conventional elevator and lowered entrance (Circulation option #5)2. LULA & existing entrance (Circulation option #2)3. LULA & lowered entrance (Circulation option #5)4. From these options, a more focused cost estimate has been compiled.   BACKGROUND OR DETAILED INFORMATION: Refining the focus to both the elevator and LULA, the design architect has begun the detailed design. Schematic design represents approximately a 30% level of a full construction document and its purpose is to understand how all the constructed elements will ultimately work with oneanother. This design will also identify constraints and associated solutions, as well as how the cost of the project will be affected.   The following is a review of all four alternatives and identification of any unforeseen impacts:  Alternative #1 - Elevator & Existing Entrance  Entrance and front of the building remain as is. A new exterior ADA ramp will be constructed to access the existing building entrance. The elevator is located near the entry and has 3 stops to access all 3 floor levels. The main stairs are slightly modified. A new floor section is constructed for the upper floor level. The elevator shaft will penetrate the roof. The current construction cost estimate is $1.25M. Alternative #2 - Elevator & Lowered Entrance  The building entrance and facade will be lowered to the lower floor level, providing direct access. ADA parking will be added to this area for direct access to the building entrance. The elevator is located near the entry and has 3 stops to access all 3 floor levels. Existing stairs will be relocated A new floor section is constructed for the upper floor level. The elevator shaft will penetrate the roof. The current construction cost estimate is $1.75M. Alternative #3 - LULA & Existing Entrance  Entrance and front of the building remain as is. A new exterior ADA ramp will be constructed to access the existing building entrance. The LULA is located near the entry and has 3 stops to access all 3 floor levels. The stairs to the lower level are slightly modified. A new floor section is constructed for the upper floor level. The current construction cost estimate is $750K. Alternative #4 - LULA & Lowered Entrance  The building entrance and facade will be lowered to the lower floor level, providing direct access. ADA parking will be added to this area for direct access to the building entrance. The elevator is located near the entry and has 3 stops to access all 3 floor levels. Existing stairs will be relocated A new floor section is constructed for the upper floor level. The current construction cost estimate is $1.35M. FISCAL IMPACT: The current budget for all ADA access upgrades is $1.5M. Approximately $100K is being used to rebuild the back access ramp. This leaves an aggregate budget of $1.4M to construct the building entrance ADA solution. The architect has already built 15% contingency into the construction costs to cover unforeseen issues. The breakdown of each alternate, including design + construction costs is:  Alternative #1 - Elevator & Existing Entrance = $1.25M Alternative #2 - Elevator & Lowered Entrance = $1.75M Alternative #3 - LULA & Existing Entrance = $750K Alternative #4 - LULA & Lowered Entrance = $1.35M SUGGESTED MOTION: I direct staff to .......... Attachments Attachment 1 - Schematic Design Package  Staff Presentation  Oro Valley Community & Recreation Center Elevator Oro Valley Community & Recreation Center Elevator Intro • Entrance Remains as is • Exterior ADA Ramp access to existing entrance • Elevator at front near main entry • Main stair modified slighty • New floor on the upper level • Elevator penetrates the roof • Entrance will be lowered • ADA Parking near front entrance • Elevator at front near main entry • Stairs will be relocated • New floor on the upper level • Elevator penetrates the roof • Entrance Remains as is • Exterior ADA Ramp access to existing entrance • LULA at front near main entry • Stair on the lower level relocated • New floor on the upper level • Entrance will be lowered • ADA Parking near front entrance • LULA at front near main entry • Stairs will be relocated • New floor on the upper level Elevator & Existing Entrance LULA & Existing Entrance13 2 4Elevator & Lowered Entrance LULA & Lowered Entrance Cost Estimate: $1.25M Cost Estimate: $1.75M Cost Estimate: $750K Cost Estimate: $1.35M UP UPDNUP UP S L O P E <=8 .3 % UP 5' - 0"S L O P E <=8 .3 % UP 3 0 ' -0 " 2 4 ' -0 " 79.62 79.62 77.62 77.62 75.12 75.12 77.62 Oro Valley Community & Recreation Center ElevatorOro Valley Community & Recreation Center Elevator Site - Existing Entrance1&3 Oro Valley Community & Recreation Center Elevator Site - Lowered Entrance2&4 UP UP Oro Valley Community & Recreation Center Elevator Oro Valley Community & Recreation Center Elevator1 CARDS 107 ELEV. 12' TRAVEL HEIGHT UP B B CC A A ENTRY 101 OFFICE 204 UP DN 4' - 0"4' - 0" RELOCATED STAIR B B CC A A DINING 206 11' - 7" DN INFILL FLOOR 8' - 8"7' - 8"B B CC A A Oro Valley Community & Recreation Center Elevator Exsiting Entrance - Elevator 0 4'12'SCALE :1" = 10'-0" 1 Lower Level Plan 0 4'12'SCALE :1" = 10'-0" 2 Middle Level Plan 0 4'12'SCALE :1" = 10'-0" 3 Upper Level Plan ELEVATOR TYPE: KONE MONOSPACE 300 DX CAPACITY: 2, 000 LB Experience: • Ability to transport more people • One elevator with alternate landing to serve all three floors • Accessible to all users from the existing entry Concerns: • It requires the construction of a new floor on the upper level to connect the elevator to the dining area. • It reduces the space of one of the offices. • The stairs need to be redone. Elevator & Existing Entrance Oro Valley Community & Recreation Center Elevator1A - Elevator & Existing Entrance Oro Valley Community & Recreation Center Elevator1B - Elevator & Existing Entrance Oro Valley Community & Recreation Center Elevator1C - Elevator & Existing Entrance Oro Valley Community & Recreation Center ElevatorOro Valley Community & Recreation Center Elevator1Elevator & Existing Entrance Middle Level Oro Valley Community & Recreation Center ElevatorOro Valley Community & Recreation Center Elevator1Elevator & Existing Entrance Middle Level Oro Valley Community & Recreation Center ElevatorOro Valley Community & Recreation Center Elevator1Elevator & Existing Entrance Middle Level Oro Valley Community & Recreation Center Elevator2 ENTRY 101 ELEV. 12' TRAVEL HEIGHT UP B B CC A A OFFICE 204 UP RELOCATED STAIR 4' - 9"4' - 0"RELOCATED STAIR UP B B CC A A DINING 206 11' - 7" INFILL FLOOR INFILL FLOOR DN 8' - 8"7' - 8"B B CC A A Oro Valley Community & Recreation Center Elevator Lowered Entrance -LULA ELEVATOR TYPE: KONE KONE MONOSPACE 300 DX CAPACITY: 2, 000 LB Experience: • Easier ADA accessibility with lowered entrance • Single elevator for all floors users Concerns: • No straight path from the stair to the elevator on lower and upper floors • Office space reduced • Emergency stair to the outside 0 4'12'SCALE :1" = 10'-0" 1 Lower Level Plan 0 4'12'SCALE :1" = 10'-0" 2 Middle Level Plan 0 4'12'SCALE :1" = 10'-0" 3 Upper Level Plan Elevator & Lowered Entrance Oro Valley Community & Recreation Center Elevator2A - Elevator & Lowered Entrance Oro Valley Community & Recreation Center Elevator2B - Elevator & Lowered Entrance Oro Valley Community & Recreation Center Elevator2C - Elevator & Lowered Entrance Oro Valley Community & Recreation Center Elevator2Elevator & Lowered Entrance Middle Level Elevator & Lowered Entrance Oro Valley Community & Recreation Center Elevator2 Middle Level Elevator & Lowered Entrance Oro Valley Community & Recreation Center Elevator2 Middle Level Oro Valley Community & Recreation Center Elevator Elevator 3D View1&2 Oro Valley Community & Recreation Center Elevator3 ENTRY 101 OFFICE 204 UP DN RELOCATED STAIR B B CC A A DINING 206 11' - 7"DN INFILL FLOOR 3' - 0"4' - 6"B B CC A A UP CARDS 107 ELEV. LIFT 12' TRAVEL HEIGHT 1" B B CC A A Oro Valley Community & Recreation Center Elevator 0 4'12'SCALE :1" = 10'-0" 2 Middle Level Plan 0 4'12'SCALE :1" = 10'-0" 3 Upper Level Plan 0 4'12'SCALE :1" = 10'-0" 1 Lower Level Plan ELEVATOR TYPE: V-1504 CAPACITY: 1 ATTENTANT 1 WHEELCHAIR Exsiting Entrance - LULA Experience: • Access to the entrance with ramps. • One single lift takes user to all three floors. • Lift located near both the big staircase and mezzanine stairs Concerns: • One wheelchair and one standing person could enter at once • New connecting floor on the upper level required from lift to dining area. • Office space reduced. LULA & Existing Entrance Oro Valley Community & Recreation Center Elevator3A - LULA & Existing Entrance Oro Valley Community & Recreation Center Elevator3B - LULA & Existing Entrance Oro Valley Community & Recreation Center Elevator3C - LULA & Existing Entrance Oro Valley Community & Recreation Center ElevatorOro Valley Community & Recreation Center Elevator3LULA & Existing Entrance Middle Level Oro Valley Community & Recreation Center ElevatorOro Valley Community & Recreation Center Elevator3LULA & Existing Entrance Middle Level Oro Valley Community & Recreation Center ElevatorOro Valley Community & Recreation Center Elevator3LULA & Existing Entrance Middle Level DINING 206 INFILL FLOOR DN 4' - 6"3' - 0"B B B B CC A A ENTRY 101 ELEV. LIFT 12' TRAVEL HEIGHT UP UP B B B B CC A A OFFICE 204 DN UP RELOCATED STAIR RELOCATED STAIR B B B B CC A A Oro Valley Community & Recreation Center Elevator Lowered Entrance -LULA 0 4'12'SCALE :1" = 10'-0" 3 Upper Level Plan ELEVATOR TYPE: V-1504 CAPACITY: 1 ATTENTANT 1 WHEELCHAIR 0 4'12'SCALE :1" = 10'-0" 1 Lower Level Plan 0 4'12'SCALE :1" = 10'-0" 2 Middle Level Plan Experience: • ADA accessibility enhanced, clear and equal circulation for all users • One single lift takes user to all three floors. • Lift accessible from entry and near new grand stairs Concerns: • No more than two people can use the lift at once • Extensive construction of the existing building and site. • Office space reduced to accommodate landing for lift and office stair Oro Valley Community & Recreation Center Elevator4LULA & Lowered Entrance Oro Valley Community & Recreation Center Elevator4A - LULA & Lowered Entrance Oro Valley Community & Recreation Center Elevator4B - LULA & Lowered Entrance Oro Valley Community & Recreation Center Elevator4C - LULA & Lowered Entrance Oro Valley Community & Recreation Center LULA & Lowered Entrance Oro Valley Community & Recreation Center Elevator4 Middle Level Oro Valley Community & Recreation Center LULA & Lowered Entrance Oro Valley Community & Recreation Center Elevator4 Middle Level Oro Valley Community & Recreation Center LULA & Lowered Entrance Oro Valley Community & Recreation Center Elevator4 Middle Level Oro Valley Community & Recreation Center Elevator Elevator - KONE MonoSpace 300 DX HOISTWAY PLAN VIEW 6 11/16"3'-9 5/16"HOISTWAY DEPTH 6'-3 3/4"INTERIOR DEPTH 4'-4 1/2"HOISTWAY WIDTH 7'-4"3'-0 3/16"CENTERLINE OF GUIDE RAIL8 5/8" AT TOP LANDING5'-3 1/2'' CWT BRACKETDOOR WIDTH 3' ROUGH OPENING 4'-4" INTERIOR WIDTH 5'-9" CAR CENTER 3'-4 13/16" D D AB - - C E C R&R 4'-11"3'-11"3' If an EBD (Emergency Battery Device) or KONE 24/7 Emergency Communications is required, please contact your local KONE Representative. ROUGH OPENING LAYOUT NOT TO SCALE. MODEL SPACE 1:1 2018/KP6.9.2022/C#06.09.2022_A3_LISPANSI_B- E000541674/KONE-2767887/M3NA_2_2000_69_52.5 CONTROLLER HEAT OUTPUT 1.6 KBTU/HR MACHINE HEAT OUTPUT 0.8 KBTU/HR CAPACITY 2000 lbSPEED150 FPM DOOR LEFT OPENING CONTROL LOCATION REMOTE REQUIRED FUSE AMPS 35 AMPS TRAVEL 12'-0" POWER SUPPLY 208 V PRODUCT NAME SEISMIC ZONE MonoSpace 300 DX NON-SEISMIC SPECIFICATIONS PROJECT NAME BUILDING LOCATION - - - ONE KONE COURT MOLINE, IL P: 1-800-956-KONE (5663) F: 309-743-5469 www.kone.us cardesigner.feedback@kone.com - PREPARATORY WORK BY OTHERS: THE CUSTOMER OR CUSTOMER'S CONTRACTOR, SHALL BE RESPONSIBLE FOR THE FOLLOWING CONDITIONS PRIOR TO THE COMMENCEMENT OF WORK AT NO COST TO KONE, INC LOCAL CODES SHALL PREVAIL WHEN APPLICABLE 1. PROVIDE A CLEAR, PLUMB HOISTWAY OF THE SIZE SHOWN ON THE FINAL KONE LAYOUT. VARIATIONS MUST NOT EXCEED 1". (TOLERANCE = -0" + 1") 2. PROVIDE ADEQUATE SUPPORT FOR GUIDE RAIL BRACKETS (INCLUDING DIVIDER BEAMS FOR MULTIPLE ELEVATORS IN A COMMON HOISTWAY) FROM PIT FLOOR TO THE TOP OF THE HOISTWAY AND NOT SPANNING FURTHER THAN ALLOWED BY THE GOVERNING CODE AUTHORITY. FIREPROOFING SHALL BE AFTER INSTALLATION OF ELEVATOR BRACKETS. 3. HOISTWAY VENTILATION SHALL BE PROVIDED PER CODE REQUIREMENTS. 4. PROJECTIONS REQUIRING BEVELING IN ACCORDANCE WITH CODE REQUIREMENTS SHALL BE BEVELED AT AN ANGLE NOT LESS THAN 75 DEGREES FROM THE HORIZONTAL. 5. PROVIDE REMOVABLE, OSHA COMPLIANT BARRICADES AROUND ALL HOISTWAY OPENINGS AND BETWEEN ELEVATORS INSIDE OF THE HOISTWAY AS REQUIRED. PROVIDE TWO LIFELINE ATTACHMENTS AT THE TOP, FRONT OF THE HOISTWAY. 6. ARRANGE FOR ALL BLOCK OUT / CUTOUT OF OPENINGS TO INSTALL HALL PUSHBUTTONS, SIGNAL FIXTURES, AND HATCH DUCT. 7. PROVIDE A DRY PIT REINFORCED TO SUSTAIN VERTICAL FORCE FROM RAILS AND BUFFERS. REFERENCE THE REACTION LOAD TABLES FOR VERTICAL FORCES. SUMPS AND / OR PUMPS (WHERE PERMITTED) LOCATED WITHIN THE PIT MAY NOT INTERFERE WITH THE ELEVATOR EQUIPMENT. 8. PROVIDE SUITABLE LIGHTING FOR THE MACHINE SPACE WITH A LIGHT SWITCH LOCATED IN THE HOISTWAY. PROVIDE A LIGHT FIXTURE AND A SEPARATE GFCI PROTECTED DUPLEX CONVENIENCE OUTLET IN THE ELEVATOR PIT. 9. ENTRANCE WALLS ARE TO BE LEFT OPEN UNTIL THE ELEVATOR EQUIPMENT IS INSTALLED. ADEQUATE SUPPORT FOR ENTRANCE ATTACHMENT POINTS IS REQUIRED AT ALL LANDINGS. ALL FINISHED FLOORING AND GROUTING IS TO BE INSTALLED AFTER THE ENTRANCE FRAMES ARE INSTALLED. 10. A PIT LADDER IS SUPPLIED BY KONE UNLESS OTHERWISE NOTED ON THE LAYOUT DRAWING. LOCATE AND INSTALL PER KONE FINAL LAYOUT DRAWINGS. 11. AN I-BEAM AND SAFETY LINE BEAM, PROVIDED BY KONE, MUST BE INSTALLED IN THE ELEVATOR HOISTWAY OVERHEAD PER THE KONE FINAL LAYOUT DRAWINGS. WHERE AN ELEVATOR HAS BOTH A FRONT AND REAR OPENING, TWO SAFETY LINE BEAMS ARE REQUIRED. 12. FOR PROPER EQUIPMENT OPERATION, THE MACHINE SPACE AT THE TOP OF THE HOISTWAY MUST BE PROPERLY VENTED PER CODE REQUIREMENTS. MAX ALLOWED HUMIDITY IS 95% NON-CONDENSING. HOISTWAY MUST MAINTAIN A TEMPERATURE BETWEEN 41 F AND 104 F. 13. THE ACCESS DOOR TO THE CONTROL SPACE OR THE CONTROL ROOM MUST BE SECURED AGAINST UNAUTHORIZED ACCESS. IT SHALL BE SELF-LOCKING AND SELF-CLOSING. 14. PROVIDE A 15-AMP 120V AC FUSED SERVICE WITH GROUND (VIA EMERGENCY LIGHT SUPPLY IF AVAILABLE) CONNECTED TO EACH CONTROL CABINET FOR LIGHTING AND FAN. PROVIDE DEDICATED ANALOG PHONE LINE TERMINATING AT THE ELEVATOR CONTROL CABINET. 15. FOR CONTROL SPACES LOCATED REMOTELY FROM THE ELEVATOR HOISTWAY, PROVIDE A GOVERNOR ACCESS DOOR OF SIZE AND LOCATION PER KONE FINAL LAYOUT DRAWINGS. THE ACCESS DOOR SHALL BE SECURED AGAINST UNAUTHORIZED ACCESS. 16. FOR INTEGRATED CONTROL SPACE LOCATED IN SEISMIC AREA, PROVIDE A SEISMIC SWITCH ACCESS DOOR OF SIZE AND LOCATION PER KONE FINAL LAYOUT DRAWINGS. THE ACCESS DOOR SHALL BE SECURED AGAINST UNAUTHORIZED ACCESS. 17. PROVIDE A SUITABLE WORKING ENVIRONMENT INCLUDING ADEQUATE ACCESS TO THE BUILDING, PROPER LIGHTING IN ALL AREAS, CLEAN AND SAFE STORAGE ADJACENT TO THE HOISTWAY, PROPERLY INSTALLED TEMPORARY SINGLE AND THREE-PHASE POWER, AND SUFFICIENT ON-SITE REFUSE CONTAINERS FOR THE DISPOSAL OF ELEVATOR PACKING MATERIALS. 18. THIS DRAWING MUST BE REVIEWED AND APPROVED BY A LICENSED PROFESSIONAL TO ENSURE COMPLIANCE WITH LOCAL BUILDING CODES. 19. THESE DRAWINGS ARE FOR INFORMATION PURPOSES ONLY AND MUST NOT BE USED FOR CONSTRUCTION PURPOSES. FULLY DETAILED CONSTRUCTION DRAWINGS ARE AVAILABLE FROM THE PRODUCT MANUFACTURER. : :: :: :: ::: : ETB 11.88/acadfiint-412 MonoSpace300ENA R19.2 SECTIONVIEW 8" HOISTBEAM BY KONE INSTALLED BY OTHERS 7'-0" DOOR HEIGHT7'-4" CLEAR HEIGHT INSIDE CAR13'-8" UNDERSIDE OF ROOF7'-0" DOOR HEIGHT12'-0" TRAVEL5'-0" PIT13'-0" CLEAR OVERHEAD(TOP LANDING TO UNDERSIDE OF HOIST BEAM)-- X --6 618' 0" 12' 0" 6' 0" X -- X 0 01 2 3 Front Opening Back Opening Inter Floor Distance (ft) Inter Floor Distance (in) Floor Number Elevation FLOOR BY FLOOR HEIGHTS CHART Z DIRECTION REACTION LOCATION VERTICAL FORCES ONTO PIT FLOOR A B C 3400129006100 **VERTICAL REACTIONS A, B & C OCCUR SIMULTANEOUSLY. VERTICAL REACTIONS D & E OCCUR INDIVIDUALLY AND SEPARATELY FROM A, B & C. D E -- Y DIRECTION REACTION LOCATION BRKTS ABOVE TOPMOST LANDING - IMPACT LOADING REACTIONS B C 460 1330 50 100 840 160 Y DIRECTION X DIRECTION BRKTS BELOW TOPMOST LANDING - RUNNING REACTIONS 360 260 50 100 210 160 MAX DEFLECTION NOT TO EXCEED 0.25" (6mm) DUE TO APPLIED LOADS Z DIRECTION REACTION LOCATION HOISTBEAM & LIFELINE VERTICAL FORCES A B C 500056104840 D 5000 A X DIRECTION TOP LANDING I TOP MACHINE BRACKET BOTTOM MACHINE BRACKET TRANSFORMER 10'- 1/4" TOPMOST BRACKET13'-8" UNDERSIDE OF ROOF13'-0" CLEAR OVERHEAD�(TOP LANDING TO UNDERSIDE OF HOIST BEAM)ELEVATION VIEW FROM HOISTWAY LOOKING AT MACHINE 8" HOISTBEAM BY KONE REMOTE CABINETMIN. 8'-0" HEIGHT- WORK AREA 2'-6"3'-6"5'-5"7'-10"-MAINPOWERDISCONNECT1&2 14Cab TypesType1CabsFor type 1 cabs,entry and exit are available from only one end of the platform.Figure 8:Type 1 Left and Right TowerTowerType 1L Type 1R platform platform Entrance Entrance and Exit and Exit Type 2 Cabs For type 2 cabs,entry and exit are available from both ends of the platform. Figure 9:Type 2 Exit (Top)Exit (Top) Type 2L platform Type 2R platformTower Tower Entrance Entrance (Bottom) (Bottom) Type 3 and 4 Cabs For type 3 and 4 cabs,entry and exit are available from one end and one side of the platform. Figure 10:Type 3 and 4 Type 4 platform Entrance TowerType 3 platform Tower Entrance Exit Exit V1504 Planning Guide Part No.000690,02-m08-2022 Oro Valley Community & Recreation Center Elevator V - 15043&4 25Figure 20:Elevationandplanview,enclosure application(Type 2)PartNo.000690,02-m08-2022V1504PlanningGuideOro Valley Community & Recreation Center Elevator3V - 1504 26 Figure 21: Elevation and plan view, enclosure application (Type 3, 45'' opening)V1504 Planning GuidePart No. 000690, 02-m08-2022Oro Valley Community & Recreation Center Elevator4V - 1504 Community Center Elevator Schematic Design Review Town Council March 1, 2023 Community Center Elevator Update At the November 16, 2022, meeting, the Council directed staff to move forward with design alternatives and to provide updated cost estimates for the Lula and a conventional elevator that would work with exterior circulation options #2 and #5 presented that evening. For review, circulation options #2 and #5 are as follows: Circulation Option #2 -The front entrance is accessed from existing handicap parking with a ramp that leads to the existing building entrance at the middle (Golf Administration) level Circulation Option #5 -Lowering the front entrance/building facade to enter at the first floor and connecting to new handicap parking spaces at the front of the building 2 Exterior Circulation Option #2 Pros: •Lower cost than any solution that requires building modifications. Cons: •Slightly more costly than the current ramp option, as it requires the construction of a completely new ramp •Has a long path of travel from the existing handicap parking spaces and the elevation difference is similar to the existing ramp. Could be considered a laborious path of travel for building patrons. •Does not allow for the creation of handicap parking closer to the entrance.3 Exterior Circulation Option #5 Pros: •Provides the opportunity to create new handicap parking at the front entrance. •With the creation of this new handicap parking adjacent to the entrance location, renders the least path of travel length Cons: •Most expensive exterior circulation alternative as it requires building modification, Porto-cochere demolition and parking lot grading to allow patrons to enter at the first floor 4 Community Center Elevator Update The designer has created a 3D representation of the existing building and virtually constructing both an elevator and LULA within the space constraints. Schematic design has been completed. Schematic design represents approximately a 30% level of a full construction document, and its purpose is to understand how all the constructed elements will ultimately work with one another. This design will also identify constraints and associated solutions, as well as how the cost of the project will be affected. The schematic design package is divided into four options: 1.Conventional elevator & existing entrance (Circulation option #2) 2.Conventional elevator and lowered entrance (Circulation option #5) 3.LULA & existing entrance (Circulation option #2) 4.LULA & lowered entrance (Circulation option #5) From these options, a more focused cost estimate has been compiled 5 6 Option #1 -Elevator & Existing Entrance Entrance and front of the building remain as is. A new exterior ADA ramp will be constructed to access the existing building entrance. The elevator is located near the entry and has 3 stops to access all 3 floor levels. The main stairs are slightly modified. A new floor section is constructed for the upper floor level. The elevator shaft will penetrate the roof. The current construction cost estimate is $1.25M. Option #1 -Elevator & Existing Entrance -Layout 7 Option #1 -Elevator & Existing Entrance -Elevation 8 Of note: The elevator shaft penetrates the roof of the building. Architectural treatment will be required Roof joists will tie into elevator shaft 9 Option #2 -Elevator & Lowered Entrance The building entrance and facade will be lowered to the lower floor level, providing direct access. ADA parking will be added to this area for direct access to the building entrance. The elevator is located near the entry and has 3 stops to access all 3 floor levels. Existing stairs will be relocated A new floor section is constructed for the upper floor level. The elevator shaft will penetrate the roof. The current construction cost estimate is $1.75M. Option #2 -Elevator & Existing Entrance -Layout 10 Option #2 -Elevator & Existing Entrance -Elevation 11 Of note: The elevator shaft penetrates the roof of the building. Architectural treatment will be required Roof joists will tie into elevator shaft 12 Option #3 -LULA & Existing Entrance Entrance and front of the building remain as is. A new exterior ADA ramp will be constructed to access the existing building entrance. The LULA is located near the entry and has 3 stops to access all 3 floor levels. The stairs to the lower level are slightly modified. A new floor section is constructed for the upper floor level. The current construction cost estimate is $750K. Option #3 -LULA & Existing Entrance -Layout 13 Option #3 -LULA & Existing Entrance -Elevation 14 15 Option #4 -LULA & Lowered Entrance The building entrance and facade will be lowered to the lower floor level, providing direct access. ADA parking will be added to this area for direct access to the building entrance. The elevator is located near the entry and has 3 stops to access all 3 floor levels. Existing stairs will be relocated A new floor section is constructed for the upper floor level. The current construction cost estimate is $1.35M. Option #4 -LULA & Lowered Entrance -Layout Option #4 -LULA & Lowered Entrance -Elevation Space Comparison of Elevator vs LULA 18ElevatorLULA 19 Recommendations Staff understands from the last meeting that Council's preference is to install a conventional elevator. Since three of the four alternatives are expected to meet the budget and Council preferred the elevator option, staff recommends that at least the two elevator options be fully designed and bid as alternatives A & B. The reasoning is that for both entrance configurations, the exterior design is not a large component of the design costs. The major portion of the design costs will be associated with the interior architecture/engineering to install an elevator. 20 Schedule Finish Construction plans by July Permitting and bidding in July Award and Construction starting in August Expect a 6 to 9 month construction period –may be completed by February to April 2024 –dependent on equipment availability 21 Questions?