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HomeMy WebLinkAboutMinutes - Parks and Recreation Advisory Board - 11/17/2015 � MINUTES OR� VALLEY PARKS & RECREATION ADVISORY BOARD REGULAR SESSION � HOPI CONFERENCE RO�M 11000 N. LA CANADA DRIVE ORO VALLEY, ARIZONA 85737 Tuesday, November 17, 2015 CALL T4 ORDER AT OR AFTER 6:00 PM � Chair Wade called the meeting to order at 6:00 p.m. - ROLL CALL � PRESENT: Adam Wade, Chair Sue Bishop, Member Betty Danker, Member Alison Sutton-Ryan, Member � EXCUSED: Sarah Corning, Member Thomas Carle, Member � STAFF PRESENT: Kristy Diaz-Trahan, Parks & Recreation Director Mary Snider, Councilmember Michael Spaeth, Senior Planner Jeanna Ancona, Senior Office Specialist CALL TO AUDIENCE No speakers. 1. REVIEW AND/OR APPROVAL OF SEPTEMBER 17, 2015 REGULAR SESSION MINUTES MOTION: A motion was made by Member.Danker and seconded by Member Sutton- Ryan approve the September 22, 2015 minutes as written. M�T14N carried, 4-0. 2. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE PROPOSED RANCHO VISTOSO NEIGHBORHOOD 5 COMMUNITY PARK, LOCATED NEAR THE FUTURE MOORE ROAD LOOP EXTENSION, APPROXIMATELY '/4-MILE EAST OF RANCHO VISTOSO BOULEVARD . � Michael Spaeth, Senior Planner for the Department of Development and Infrastructure Services, presented an overview of the historical background, recreation uses and project timeline for the proposed park. Gary Grizzle of The WLB Group, representing Mattamy Homes, presented slides of plans for the 6.9 acre park developed in conjunction with the Rancho Vistoso HOA. Residents' top five amenities desired: dog park, open play turf area, tot lot, hiking/walking trails and ramadas/picnic tables. Developed master plan based on resident feedback. Work will be completed in two phases. Restrooms will be completed in Phase Two. Concerns were raised regarding the restrooms being needed sooner. Pat Straney, president of the Ranch Vistoso HOA explained the cost of building and maintaining the restrooms versus the beginning slower use of this private community park. Dennis Ottley, Rancho Vistoso HOA Treasurer stated that homeowner dues would increase in order to pay for cost of building and maintaining. Kristy Diaz-Trahan, Parks and Recreation Director stated that building a restroom in Phase One would take away some of the amenities to offset the cost. MOTION: A motion was made by Member Bishop and seconded by Member Danker approve the master plan as presented. MOTION carried, 4-0. 3. DISCUSSION AND RECOMMENDATION OF PARKS & RECREATION CAPITAL OUTLAY REQUESTS FOR FISCAL YEAR 2015/2016 Kristy Diaz-Trahan, Parks and Recreation Director, stated as part of normal year-end review to discuss and prioritize requests for budget next year. Speaking specifically about capital projects ($50,000 and above): Naranja Park and adding two more fields and a playground structure; ball field lighting for James D. Kriegh Park (not dark sky compliant). MOTION: A motion was made by Chair Wade and seconded by Member Sutton-Ryan support two new fields at Naranja Park in next year's capital budget. MOTIDN carried, 4-0. 4. DISCUSSION AND P�SSIBLE ACTION TO APPROVE THE JAMES D. KRIEGH CONCEPTUAL SITE PLAN Once a year, Don McGann and Associates identify a pro bono project. This year, they selected the Oro Valley Parks & Recreation Department for a one-day design charette for the James D. Kreigh Park and its possibilities. Presented a conceptual site plan the following day. Amphi School district had sold a roughly 8-acre parcel of land to the Town, which was included in the plan. Ms. Diaz-Trahan explained the details/areas in the conceptual site plan. The plan shows the possibilities for the park and will also help in seeking funding. MOTION: A motion was made by Member Sutton-Ryan and seconded by Member Danker to support the plan. MOTION carried, 4-0. 5. PARKS AND RECREATION ADVISORY BOARD VACANCIES AND REAPPOINTMENTS - DISCUSSION We have one vacancy and several reappointments. Interviewed ten (10) applicants earlier in the day. Chair Wade and Ms. Diaz-Trahan will make their recommendations to the town council. The Parks and Recreation Advisory Board will have a full board in early 2016. 6. DIRECTOR'S REPORT (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION) Ms. Diaz-Trahan highlighted events since the last meeting. The Parks & Recreation Administrative offices have officially moved to the community and recreation center. The remainder of the staff at 680 W Calle Concordia will move out to Naranja Park in early 2016. 7. DISCUSSION AND POSSIBLE ACTION PARKS AND RECREATION ADVISORY BOARD YEAR-END REVIEW AND 2016 WORKPLAN Chair Wade presented the year in review; �vhat was accomplished in 2015 and�what the board would like to see in 2016. Chair Wade suggested creating information form for power user groups to complete to create database of funding needs. Chair Wade spoke about possibly forming a trails commission again in 2016. Member Sutton-Ryan spoke about making an impact on getting movement of funding sources. Chair Wade spoke about the dog parks and having a possible donation box. 8. APRROVAL OF 2016 PARKS AND RECREATION ADVISORY BOARD MEETING SCHEDULE - REVIEW AND ACTION MOTIDN: A motion was made by Member Danker and seconded by Member Bishop approve the 2016 meeting schedule as presented. MOTION carried, 4-0. 9. FUTURE AGENDA ITEMS (THE PARKS & RECREATION ADVISORY BOARD MAY BRING FORTH GENERAL TOPICS FOR FUTURE MEETING AGENDAS. DISCUSSION MUST BE LIMITED TO INFORMATI�N AND CLARIFICATION.) MOTION: A motion was made by Member Sutton-Ryan and seconded by Mernber Bishop to have an expert speak to the Parks and Recreation Advisory Board at a future meeting about the roles and responsibilities of board members with regard to funding resources. . � 10. RECOGNITION OF SUE BISHOP FOR PARKS AND RECREATION ADVISORY BOARD Kristy Diaz-Trahan, Parks and Recreation Director, presented a gift to Sue Bishop and thanked for her service on the Parks and Recreation Advisory Board. ADJ�URNMENT Chair Wade adjourned the meeting at 8:29 p.m. Prepared by: ��.�- �� Jeanna Ancona � Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of � the special session of the Parks & Recreation Advisory Board of Oro Valley, Arizona held on the 17t" day of November, 2015. I further certify that the meeting was duly called and held and that a quorum was present.