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AGENDA
STORMWATER UTILITY COMMISSION
SPECIAL SESSION
JUNE 22, 2023
HOPI CONFERENCE ROOM
11000 N. LA CAÑADA DRIVE
SPECIAL SESSION AT OR AFTER 4:00 PM
CALL TO ORDER
ROLL CALL
CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any
issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission
members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or
respond to criticism made by speakers. However, the Commission may not discuss or take legal action on
matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what
you wish to discuss when completing the blue speaker card.
COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY)
DIRECTORS REPORT (INFORMATIONAL ONLY)
SPECIAL SESSION AGENDA
1.REVIEW AND APPROVAL OF THE MAY 18, 2023 MEETING MINUTES
2.RECOGNITION OF OUTGOING STORMWATER UTILITY COMMISSIONER DAVID PARKER
3.DISCUSSION OF MEETINGS AND EVENTS
4.PRESENTATION AND DISCUSSION OF ORO VALLEY MONSOON PREPAREDNESS
5.PRESENTATION AND DISCUSSION OF STORMWATER UTILITY CAPITAL IMPROVEMENT PROJECT
UPDATES - SIERRA WASH AT NARANJA DRIVE AND CATALINA RIDGE WASH DRAINAGE
IMPROVEMENTS
ADJOURNMENT
POSTED: 6/16/2023 at 5:00 p.m. by dt
When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior
to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs
any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting
at 229-4700.
INSTRUCTIONS TO SPEAKERS
Members of the public have the right to speak during any posted public hearing. However, those items not
listed as a public hearing are for consideration and action by the Commission during the course of their
business meeting. Members of the public may be allowed to speak on these topics at the discretion of the
Chair.
If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located
on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the
speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to
Audience,” please specify what you wish to discuss when completing the blue speaker card.
Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in
addressing.
1. For the record, please state your name and whether or not you are a Town resident.
2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only
be allowed to address the Commission once regarding the topic being discussed.
3. Please limit your comments to 3 minutes.
4. During “Call to Audience”, you may address the Commission on any issue you wish.
5. Any member of the public speaking must speak in a courteous and respectful manner to those present.
Thank you for your cooperation.
“Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance
with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the
Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board,
Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a
member of the audience only.”
Stormwater Utility Special Session 1.
Meeting Date:06/22/2023
Submitted By:Yarina Hynd, Public Works
SUBJECT:
REVIEW AND APPROVAL OF THE MAY 18, 2023 MEETING MINUTES
RECOMMENDATION:
Staff recommends approval.
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
N/A
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
I MOVE to approve (approve with changes), the May 18, 2023 meeting minutes.
Attachments
05-18-23 Draft Minutes
D R A F T
MINUTES
STORMWATER UTILITY COMMISSION
REGULAR SESSION
MAY 18, 2023
HOPI CONFERENCE ROOM
11000 N. LA CAÑADA DRIVE
REGULAR SESSION AT OR AFTER 4:00 PM
CALL TO ORDER
Vice Chair William Thomas called the meeting to order at 4:01 p.m.
ROLL CALL
Present: Richard Hawkinson, Commissioner
Gary Mattson, Commissioner
William Thomas, Vice Chair
Absent: David Parker, Commissioner
Richard Crocker, Chair
Staff Present:John Spiker, Stormwater Division Manager
Attendees: Harry Greene, Town Council Liaison
Commissioner David Parker and Chair Richard Crocker asked to be excused.
CALL TO AUDIENCE
There were no speaker requests.
COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY)
Councilmember Greene commented that the Council has been dealing with the budget and the gold star goes to
the Stormwater Utility Administration staff for coming in with a great Budget Proposal that passed unanimously.
Good Job!
DIRECTORS REPORT (INFORMATIONAL ONLY)
Stormwater Utility Director John Spiker commented on the following:
The Town Council May 17/18 Study Session for presentation of the Town Manager's Recommended FY
23/24 Budget, including the Stormwater Utility Budget.
Fire Season: Lightning potential
SWU broke ground on two Capital Improvement Projects that are to be completed by June 2023:
Drainage Improvement Project at Sierra Wash and Naranja Dr
Catalina Ridge Drainage Improvements
The Community and Economic Development Department (CED) launched a housing survey, Mr. Spiker
05-18-23 Stormwater Utility Regular Session Meeting 1
asked the commissioners to fill it out and to pass it on to other residents.
The Town Clerks Office will be hosting Board Training and that there are updates to the rules that Boards
and Commissions follow.
Commissioner Dave Parker resigned his position on the Stormwater Commission due to scheduling
conflicts.
REGULAR SESSION AGENDA
1.REVIEW AND APPROVAL OF THE MARCH 16, 2023 MEETING MINUTES
Motion by Commissioner Richard Hawkinson, seconded by Commissioner Gary Mattson to approve
the March 16, 2023 meeting minutes as written.
Vote: 3 - 0 Carried
2.DISCUSSION OF MEETINGS AND EVENTS
Mr. Spiker reported on recent meetings and events.
On April 8th the Stormwater Utility set up a booth at the Celebrate Oro Valley Event at Steam Pump
Ranch, in order to promote stormwater quality and floodplain management. Over 300 participants
stopped by. Commissioner Mattson added that he attended and wanted to recognize the staff. He was
very proud of them, seeing that they did a superb job explaining things to the general public. Mr. Spiker
added that the Stormwater staff at the booth that day were Dennis Roberts, Senior Stormwater
Engineer, and Scott Bennett, GIS Analyst.
On May 17th at the Pima County Regional Flood Control District Advisory Committee Meeting, there
was a topic presented by the City of Tucson, on the Tucson Water One Water Program. The goal is to
educate the public that all water is part of one cohesive water cycle: including surface water, ground
water, recycled water, wastewater, and stormwater. Information is available on water recycling and
reuse. The public is asked to visit the site tucsononewater.com for more information.
3.PRESENTATION AND DISCUSSION OF STORMWATER BILLING
Stormwater Utility Senior Office Specialist Yarina Hynd gave a presentation on the process of
Stormwater Utility billing and the new billing software, Sprypoint. Included in the printed materials was
the reference to Town Code Article 15-24-13 Stormwater Utility Fee System
The Town of Oro Valley Water Utility, agreed to bill on their billing statements, the Stormwater Utility
Fee on behalf of the Stormwater Utility. Today, those accounts number approximately 20,000.
In 2008, the Stormwater Utility, in order to bill the remaining Town of Oro Valley parcels where their
water provider is not Oro Valley Water, but Tucson Water, Metro Water or private wells, the
Stormwater Utility opened unique numbered Stormwater-Only accounts to bill the approximately 1500
Oro Valley parcels, to be handled through the Stormwater Utlity office.
Needing to move to a newer, more advanced billing system, and after viewing many proposals,
Sprypoint was chosen. Sprypoint went LIVE, to be shared by the Oro Valley Water Utility and the
Stormwater Utility on August 29, 2022.
A few points that were touched on in the presentation:
The Sprypoint products chosen were SpryCIS, SpryEngage, SpryMobile. The products used by the
Stormwater utility are SpryCIS, a customer information system, and SpryEngage, a self-service
customer portal.
SpryMobile is used by the Water Utility to allow their office staff to communicate with their field staff.
05-18-23 Stormwater Utility Regular Session Meeting 2
Discussion ensued among the Commissioners and the staff about the specifics of billing and collection.
The Stormwater Utility does not have a service that can be turned off to prompt payment. The process
the Stormwater Utility takes is collections through the Town Legal Department and eventually through
the Town Magistrate Court. Approximately 2% of Stormwater-Only accounts make their way through
Legal Collections as being delinquent.
4.DISCUSSION OF 2022/2023 TOWN OF ORO VALLEY MS4 COMPLIANCE SCHEDULE, THIRD
QUARTER REPORT
Mr. Spiker reported that the Town is on track to complete all the required tasks on the schedule. The
main item we achieved this 3rd quarter was to hold outreach events. A second stormwater lab sample
was collected of the three that are required in a five-year period. Commissioner Hawkinson asked
about the concentrations of the sampling results. Mr. Spiker commented that our runoff is looking
healthy and that all came back clean for the results for this second sampling. Both of our samples have
been submitted to ADEQ for preliminary review.
5.DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE JUNE 15, 2023
SWUC REGULAR SESSION MEETING
Discussion ensued between the Commission and Mr. Spiker. Due to staff scheduling conflicts on the
June 15, 2023 Regular Session meeting date, it was brought up to the commissions attention for the
need to hold a Stormwater Utility Commission Special Session Meeting on June 22, 2023. The
Commissioners agreed they would be able to attend the Special Session Meeting date.
Motion by Vice Chair William Thomas, seconded by Commissioner Gary Mattson to approve
cancellation of the June 15, 2023 regular session meeting.
Vote: 3 - 0 Carried
FUTURE AGENDA ITEMS
Recognition to be given to resigning Commissioner Parker
Monsoon Preparedness
CIP Projects
Stormwater Utility Budget
Potential Stormwater Harvesting
ADJOURNMENT
Motion by Commissioner Richard Hawkinson, seconded by Commissioner Gary Mattson to adjourn the
meeting.
Vote: 3 - 0 Carried
Vice Chair Thomas adjourned the meeting at 5:13 P.M.
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the
05-18-23 Stormwater Utility Regular Session Meeting 3
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the
Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 18th day of May 2023. I
further certify that the meeting was duly called and held and that a quorum was present.
___________________________
Yarina Hynd
Senior Office Specialist
05-18-23 Stormwater Utility Regular Session Meeting 4
Stormwater Utility Special Session 2.
Meeting Date:06/22/2023
Submitted By:Yarina Hynd, Public Works
SUBJECT:
RECOGNITION OF OUTGOING STORMWATER UTILITY COMMISSIONER DAVID PARKER
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
David Parker is veteran of the United States Air Force, serving as a Civil Engineering Officer at multiple bases
around the world. Mr. Parker then went on to work locally for the University of Arizona, Pima Community College,
Casas Church, Lifepoint Church, and the Town of Oro Valley as the Stormwater Utility Manager prior to his stead
on the Stormwater Utility Commission. David was instrumental in developing the initial Stormwater Utility fee in
2008 as well as the fee adjustment in 2018.
Mr. Parker has lived in Oro Valley for nearly 3 decades and has dedicated himself to helping others. Serving as
veteran, government employee, an adjunct professor, pastor, school board member or various other volunteer
committees, David is a shining example of someone putting others ahead of themselves. Please join me in saying
thank you to Mr. Parker for his time on the Oro Valley Stormwater Utility Commission.
BACKGROUND OR DETAILED INFORMATION:
N/A
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A
Stormwater Utility Special Session 3.
Meeting Date:06/22/2023
Submitted By:Yarina Hynd, Public Works
SUBJECT:
DISCUSSION OF MEETINGS AND EVENTS
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
The following is a list of immediate past, and future, stormwater meetings and events.
May 18, 2023 - Oro Valley Stormwater Utility Commission Regular Session Meeting
June 1, 2023 - Annual Tucson Area Flood Insurance Informational Meeting
June 7, 2023 - Annual Tucson Area Flood Insurance Informational Meeting
June 9, 2023 - Pima Association of Governments Environmental Planning Advisory Committee Meeting
June 11 - 17, 2023 - National Weather Service Southwest Monsoon Awareness Week
June 12, 2023 - New Oro Valley Town Manager Starts
June 12, 2023 - Pima County Regional Flood Control District Major Flood Response and Investigation Training
June 12, 2023 - Pima Association of Governments Low Impact Development Working Group Meeting
June 15, 2023 - Oro Valley Stormwater Utility Commission Regular Session Meeting (CANCELED)
June 15, 2023 - Oro Valley Sandbag Program Begins
June 21, 2023 - Pima County Regional Flood Control District Advisory Committee Meeting
June 22, 2023 - Oro Valley Stormwater Utility Commission Special Session Meeting
BACKGROUND OR DETAILED INFORMATION:
For informational purposes only.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A
Stormwater Utility Special Session 4.
Meeting Date:06/22/2023
Submitted By:Yarina Hynd, Public Works
SUBJECT:
PRESENTATION AND DISCUSSION OF ORO VALLEY MONSOON PREPAREDNESS
RECOMMENDATION:
For informational purposes only.
EXECUTIVE SUMMARY:
The summer rainy season will soon be here, and the Town of Oro Valley Stormwater Utility would like to remind
everyone to stay monsoon aware and monsoon safe. These intense summer rain storms are an enjoyable break
from the heat but do contain heavy rain, powerful lightning, and strong winds and dust; potentially causing
dangerous flash floods. Flash floods are the number one weather related cause of death in the United States, with
nearly half of those fatalities being vehicle related.
In preparation of the upcoming monsoon season the Oro Valley Stormwater Utility has been actively performing
outreach with our partnering agencies, our residents and our internal staff in a coordinated effort to make this
summer rainy season a more enjoyable and safe experience for all.
BACKGROUND OR DETAILED INFORMATION:
Below are some helpful web links offering information and tips on staying monsoon aware and monsoon safe.
Oro Valley Monsoon Preparedness Guide
Oro Valley CodeRED Alerts
Pima County Tips For Surviving Monsoon
National Weather Service Monsoon Awareness Week
Turn Around Don’t Drown
Oro Valley Sandbag Program
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A
Attachments
Monsoon Preparedness
Town of Oro Valley
Monsoon Preparedness
June 22, 2023
Monsoon Preparedness
Every summer, Southern Arizona experiences a
weather phenomenon known as monsoon season.
From roughly June 15 to September 30, monsoon
season is marked by intense rain, lightning and thick
dust storms.
While the rain provides a welcome relief from the
usual arid heat, the high winds and thunderstorms
that accompany this weather shift often create
treacherous conditions. Dust storms and flash floods
are prevalent during this time of year, making it
exceedingly important to be prepared.
Monsoon Preparedness
National Weather Service –Monsoon Awareness Week
June 11 –17, 2023
Every June, SW U.S. NWS office works
with public safety partners and broadcast
media to observe Monsoon Awareness
Week with the goal of reducing the number
of deaths, injuries and property damage
caused by weather related dangers that
occur during the monsoon. Through
education about proper precautionary
actions to be taken, lives can be saved
and property losses can be minimized.
Monsoon Preparedness
National Weather Service –StormReady Program
Oro Valley has been a NWS StormReady
community since 2006
The StormReady program helps arm
America's communities with the
communication and safety skills needed to
save lives and property -before, during and
after the event. The StormReady program
helps community leaders and emergency
managers strengthen local safety programs.
Monsoon Preparedness
Regional Partnering
Oro Valley continues to work with
local partners in preparing for
monsoon season
The Multi-Jurisdictional Hazard Mitigation
Plan is an essential tool in preparing and
mitigating disasters. The plan sets the
stage for coordination efforts to meet the
challenges of the monsoon, as well as
other disasters, and allows the regional
partners the opportunity to apply for
federal assistance funding.
Monsoon Preparedness
Oro Valley Partnering
The Stormwater Utility continuously works
with all internal departments to prepare for
disasters
The Oro Valley Emergency Manager is responsible
for readying staff and management in disaster
preparedness. Coordination and scenario building
exercises are routinely implemented to keep lines
of communication open and help staff understand
procedures and processes of the Emergency
Operation Center.
Monsoon Preparedness
Public Outreach
The Stormwater Utility remains
proactive in pushing out the
Monsoon Preparedness message
Utilizing social media, local print media,
public meetings, podcasts, webpages,
phone, email, text messaging, and
CodeRED alert applications; Oro Valley
continues to push out warnings in regard
to monsoon preparedness.
Monsoon Preparedness
Public Outreach
The Stormwater Utility
Monsoon Preparedness
Guide is available on the
Oro Valley webpage
Offering information and tips on
how to prepare and minimize
threats from the seasonal hazards
Monsoon Preparedness
Public Outreach
The Stormwater Utility
supports our regional
partners messaging efforts
Pima County and the National
Weather Service continue to push
out messaging with their media
partners reaching residents through
television, radio, and the internet.
Monsoon Preparedness
Sandbag Program
The Stormwater Utility has a new
location for the sandbag program this
year to assist residents of Oro Valley
Beginning June 15, 2023 the Town will be
offering free sandbags to our residents at James
D. Kriegh Park off of Egleston Drive. Town
residents are allowed up to 10 bags to be filled
by the resident through September 30 who may
need help to protect their property from potential
storm damage.
Monsoon Preparedness
Operational and Maintenance Activities
In preparation for the upcoming monsoon season the Stormwater Utility
undertakes specific operational and maintenance actions to be ready for
the storm and debris runoff. Road closure signage and locations have been
designated across Town in coordination with our first responder partners.
Monsoon Preparedness
Operational and Maintenance Activities
Wash maintenance is a large portion of the Stormwater Utility monsoon
preparedness. Clearing sediment and debris, performing vegetation
management, and repairing deficiencies in stormwater infrastructure helps
keep the Town out ahead of potential failures
Vista Del Oro Wash –before photos
Monsoon Preparedness
Operational and Maintenance Activities
It is imperative that channel capacity and integrity are maintained to ensure
storm runoff remains where it is intended to minimize flood threats
Vista Del Oro Wash –after photos
Monsoon Preparedness
Operational and Maintenance Activities
Uncontrolled vegetation poses threats to storm channels by trapping debris
and diverting storm flow, blocking access, and impacting infrastructure.
Canyon Shadows Wash –before photos
Monsoon Preparedness
Operational and Maintenance Activities
Canyon Shadows Wash –after photos
Monsoon Preparedness
Operational and Maintenance Activities
Inspections play an important role in helping the Stormwater Utility remain
prepared to handle monsoon storm runoff. Identifying potential hazards
and maintenance needs before they can become failures remains a major
task for the Stormwater Utility.
Shadow Mountain Drive–Sediment Removal Needed Hardy Road –Sediment Removal Needed
Questions?
Stormwater Utility Special Session 5.
Meeting Date:06/22/2023
Requested by: John Spiker, Public Works Submitted By:John Spiker, Public Works
SUBJECT:
PRESENTATION AND DISCUSSION OF STORMWATER UTILITY CAPITAL IMPROVEMENT PROJECT
UPDATES - SIERRA WASH AT NARANJA DRIVE AND CATALINA RIDGE WASH DRAINAGE IMPROVEMENTS
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
The Stormwater Utility has broken ground on two Capital Improvement Program projects. KE&G Construction was
hired in May of 2023 to construct these improvements and is anticipated to be completed by June 30, 2023 with
both projects. Project design plans were completed by in house staff.
Sierra Wash at Naranja Drive
This project is to address the failed outlet spillway for the three barrel six foot by ten foot concrete box
culvert draining the Sierra Wash underneath Naranja Drive. This project was necessary to prevent
additional spillway failure and potential impacts to the roadway box culvert. Improvements include
removal of the grouted spillway apron, new concrete spillway, gabion rock apron with energy
dissipation sill, and sediment removal. Project contract cost is $171,682.40. This site was visited during
the 2021 Stormwater Utility Commission Field Trip.
Catalina Ridge Drainage Channel
This project is to address channel erosion and access into the channel to provide future maintenance
needs for the Catalina Ridge drainage channel between Lambert Lane and Naranja Drive. This
channel experiences significant flow velocities and has scoured out the channel bottom and has
threatened the bank protection toe down. Repairs to failed bank protection were made in 2018 which
are holding firm, but the channel erosion was not addressed at that time. This project was necessary to
address the erosion and provide future access to the channel bottom to perform routine maintenance
as needed. Improvements include concrete access ramp near Joy Mariah Drive, rip rap rock salvage
and placement, and channel grading to re-establish grade. Project contract cost is $298,661.09.
BACKGROUND OR DETAILED INFORMATION:
N/A
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A
Attachments
CIP project update
Oro Valley Stormwater Utility Commission
Capital Improvement Program
Project Update
June 22,2023
Capital Improvement Program Update
Sierra Wash at Naranja Drive
Box Culvert Outlet Spillway Repair
Catalina Ridge Drainage Channel
Channel Access and Erosion Repair
Sierra Wash at Naranja Drive
Sierra Wash at Naranja Drive
Sierra Wash at Naranja Drive
Before Photos
December 2018 –View upstream (north) at result of channel downcutting and local scour at rock embedded concrete apron Note the channel degradation at end of apron is 5+/-feet exposing and causing a partial failure of the existing 3’ apron toe-down.
Sierra Wash at Naranja Drive
Before Photos
December 2018 –View downstream (south) from existing box culvert at rock embedded concrete apron and channel vegetation. Note that a sand
bar/island that has formed, bifurcating the channel into an east and west branch with the east branch creating erosion along the existing east bank
of the wash.
Sierra Wash at Naranja Drive
After Photos
June 2023 –View upstream (north) at new concrete drop structure and gabion apron w/gabion dissipation end sill. Note: the drop structure addresses the threat of undermining the existing box culvert from downcutting of the channel. Additionally, the gabion apron will deflect to mitigate future channel downcutting, acting as an extension of the drop structure.
Sierra Wash at Naranja Drive
After Photos
June 2018 –View downstream (south) from existing box culvert at crest of drop structure and gabion apron and gabion dissipation end sill.Note the channel downstream of the gabion sill has been graded to remove the sand bar/island and significant vegetative growth. The desert broom outcrop along the east bank was not removed so as to act as a deterrent to further erosion along the east bank.
Catalina Ridge Drainage Channel
Catalina Ridge Drainage Channel
Catalina Ridge Drainage Channel
Before Photos
October 2022 –View from box culvert outlet and downstream channel looking SE from Joy Mariah Drive at Avenida Vallejo.
Catalina Ridge Drainage Channel
Before Photos
October 2022 –View north along Avenida Vallejo toward box culvert outlet and Joy Mariah Drive. Note dislodged riprap along channel bottom
including damage to/displacement of the underlying filter fabric.
Catalina Ridge Drainage Channel
After Photos
June 2023 –View from box culvert outlet at Joy Mariah Drive looking southeast at newly constructed concrete access ramp and reconstructed riprap lining of the channel bottom inclusive of new filter fabric underlayment
Catalina Ridge Drainage Channel
After Photos
June 2023 –View north along Avenida Vallejo toward box culvert outlet and Joy Mariah Drive. Note new concrete access ramp and reconstruction/repair of the riprap lining of the channel bottom inclusive of new filter fabric. Once completed (i.e., June 30, 2023) the project will include new handrail between the ramp slope and curb along Avenida Vallejo and a lockable gate across the ramp at Joy Mariah Drive.
Questions?
Capital Improvement Program Update