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AGENDA
BUDGET AND FINANCE COMMISSION
REGULAR SESSION
JANUARY 17, 2023
COUNCIL CHAMBERS
11000 N. LA CAÑADA DRIVE
REGULAR SESSION AT OR AFTER 4:00 PM
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any
issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission
members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or
respond to criticism made by speakers. However, the Commission may not discuss or take legal action on
matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what
you wish to discuss when completing the blue speaker card.
STAFF LIAISON REPORT
REGULAR SESSION AGENDA
1.REVIEW AND APPROVAL OF THE DECEMBER 13, 2022 REGULAR SESSION MEETING MINUTES
2.DISCUSSION AND POSSIBLE ACTION ON ELECTING A CHAIR AND VICE-CHAIR FOR THE BUDGET
AND FINANCE COMMISSION
A) Discussion and possible action in electing a Chair of the Budget and Finance Commission for the
upcoming year.
B) Discussion and possible action in electing a Vice-Chair of the Budget and Finance Commission for the
upcoming year.
3.PRESENTATION AND DISCUSSION OF TOWN ANNUAL COMPREHENSIVE FINANCIAL REPORT,
SINGLE AUDIT, AND ALTERNATIVE EXPENDITURE LIMITATION REPORT FOR FISCAL YEAR
ENDED JUNE 30, 2022
4.PRESENTATION AND POSSIBLE DISCUSSION OF THE TOWN'S FY 22/23 FINANCIAL UPDATE
THROUGH NOVEMBER 2022 (Please reference attachments)
5.DISCUSSION AND POSSIBLE DIRECTION REGARDING MONTHLY FINANCIAL REPORTS
COUNCIL LIAISON COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
POSTED: 1/12/23 by dt
When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior
to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs
any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting
at 229-4700.
INSTRUCTIONS TO SPEAKERS
Members of the public have the right to speak during any posted public hearing. However, those items not
listed as a public hearing are for consideration and action by the Commission during the course of their
business meeting. Members of the public may be allowed to speak on these topics at the discretion of the
Chair.
If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located
on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the
speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to
Audience,” please specify what you wish to discuss when completing the blue speaker card.
Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in
addressing.
1. For the record, please state your name and whether or not you are a Town resident.
2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only
be allowed to address the Commission once regarding the topic being discussed.
3. Please limit your comments to 3 minutes.
4. During “Call to Audience”, you may address the Commission on any issue you wish.
5. Any member of the public speaking must speak in a courteous and respectful manner to those present.
Thank you for your cooperation.
“Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance
with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the
Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board,
Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a
member of the audience only.”
Budget and Finance Commission AGENDA ITEM: 1.
Meeting Date:01/17/2023
Submitted By:Alison Cote, Legal
SUBJECT:
REVIEW AND APPROVAL OF THE DECEMBER 13, 2022 REGULAR SESSION MEETING MINUTES
RECOMMENDATION:
Staff recommends approval.
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
N/A
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
I MOVE to approve (approve with changes) the December 13, 2022 regular session meeting minutes.
Attachments
Draft Minutes - 12/13/22
Budget and Finance Commission AGENDA ITEM: 2.
Meeting Date:01/17/2023
Submitted By:David Gephart, Finance
SUBJECT:
DISCUSSION AND POSSIBLE ACTION ON ELECTING A CHAIR AND VICE-CHAIR FOR THE BUDGET AND
FINANCE COMMISSION
A) Discussion and possible action in electing a Chair of the Budget and Finance Commission for the upcoming year.
B) Discussion and possible action in electing a Vice-Chair of the Budget and Finance Commission for the upcoming
year.
RECOMMENDATION:
Staff recommends electing a Chair and Vice-Chair to serve for the next year.
EXECUTIVE SUMMARY:
Election of a Chair and Vice-Chair for the Commission.
BACKGROUND OR DETAILED INFORMATION:
On January 9, 2019, Council adopted Resolution No. (R)19-01, establishing the Budget and Finance Commission
and adopting the operating procedures for the Commission.
Per the operating procedures, the Commission shall elect a Chair and Vice-Chair from among its own members in
February of each year. The term will be for a period of one year.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
A) I Move to elect ____________as the Chair of the Budget and Finance Commission for the coming year.
B) I move to elect ___________ as the Vice-Chair for the Budget and Finance Commission for the coming year.
Attachments
Establishing Resolution
Budget and Finance Commission AGENDA ITEM: 3.
Meeting Date:01/17/2023
Submitted By:David Gephart, Finance
SUBJECT:
PRESENTATION AND DISCUSSION OF TOWN ANNUAL COMPREHENSIVE FINANCIAL REPORT, SINGLE
AUDIT, AND ALTERNATIVE EXPENDITURE LIMITATION REPORT FOR FISCAL YEAR ENDED JUNE 30, 2022
RECOMMENDATION:
Review and discuss as appropriate.
EXECUTIVE SUMMARY:
The Town's auditors, Baker Tilly LLP, have completed their audits for last fiscal year ending June 30, 2022. The
Town received an unmodified (clean) opinion on its financial statements. The Annual Comprehensive Financial
Report, Single Audit Report, and Alternative Expenditure Limitation Report (AELR) containing those Town Financial
Statements as well as relevant opinions has been attached.
BACKGROUND OR DETAILED INFORMATION:
The audit of the Town’s Annual Comprehensive Financial Report (ACFR) for June 30, 2022, was completed on
December 9, 2022. The Town received an unmodified (clean) audit opinion. The Town was also subject to a
Single Audit for FY2022, as it easily exceeded $750,000 in federal expenditures due to the American Rescue Plan
Act (ARPA).
The 2022 ACFR has been submitted to the Government Finance Officers Association (GFOA) Certificate of
Achievement for Excellence in Financial Reporting award program. The Town believes the current ACFR
continues to meet the Certificate of Achievement’s program requirements for another year.
An ACFR includes introductory, financial and statistical sections. The introductory section includes a letter of
transmittal, organization chart and the previous year’s GFOA certificate. The financial section includes the Auditor’s
report, Management’s Discussion and Analysis, basic financial statements and the notes to the financial
statements. The statistical section includes multi-year financial trends, revenue capacity, debt capacity, operating
and demographic information.
The Town auditor, Brian Hemmerle, will be present to address any questions regarding the audits.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
Informational item only.
Attachments
FY22 ACFR
FY22 Single Audit
FY22 AELR
Auditor Presentation
Budget and Finance Commission AGENDA ITEM: 4.
Meeting Date:01/17/2023
Submitted By:Christopher Hutchison, Finance
SUBJECT:
PRESENTATION AND POSSIBLE DISCUSSION OF THE TOWN'S FY 22/23 FINANCIAL UPDATE THROUGH
NOVEMBER 2022 (Please reference attachments)
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
Please reference attachments.
BACKGROUND OR DETAILED INFORMATION:
Please reference attachments.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A
Attachments
Council Memo - November 2022 Financial Update
Attachment A - General Fund
Attachment B - Highway Fund
Attachment C-1 - Community Center Fund
Attachment C-2 Golf Contractor P&L
Attachment D - Summary All Funds
Attachment E - Gen Fund Local Sales Tax
Attachment F - Gen Fund State Shared Revenues
Budget and Finance Commission AGENDA ITEM: 5.
Meeting Date:01/17/2023
Submitted By:David Gephart, Finance
SUBJECT:
DISCUSSION AND POSSIBLE DIRECTION REGARDING MONTHLY FINANCIAL REPORTS
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
At the last Budget and Finance Commission meeting, the subject of monthly financial reporting was raised by former
Commissioner Beasley. The subject was then discussed on January 4 at the regular Town Council meeting at the
request of Mayor Winfield and Councilmember Solomon. At that meeting, Councilmembers requested that monthly
financial reports continue to be distributed, but that presentations occur on a quarterly basis.
This item is being brought forward to request direction from the Budget and Finance Commission as to what their
preference is moving forward with monthly financial reporting.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
I MOVE to...