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HomeMy WebLinkAboutMinutes - Water Utility Commission - 1/20/1999 MINUTES . ORO VALLEY TOWN COUNCIL REGULAR SESSION JANUARY 20, 1999 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER 7:02 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Paul Parisi,Vice Mayor Cheryl Skalsky, Council Member Dick Johnson, Council Member Fran LaSala, Council Member PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the meetings for the upcoming week. CALL TO AUDIENCE No speakers. CONSENT AGENDA At the request of Vice Mayor Parisi, Mayor Loomis pulled Consent Agenda Item C for discussion. MOTION: Council Member Johnson MOVED to approve the Consent Agenda with the exception of Item C. Council Member Skalsky SECONDED the motion. Motion carried, 5 —0. A. Minutes—January 6, 1999 B. Finance Report—November 1998 C. Resolution No. (R)99-12 Authorizing the purchase of two BMW Police motorcycles from Iron Horse Motorcycles, a sole source vendor (PULLED FOR DISCUSSION) D. Approval of Employment Agreement with Bill Jansen for Town Engineer Position 01/20/99 Minutes, Council Regular Session 2 E. Resolution No. (R)99-13 Approval of the renewal of an Intergovernmental Agreement for the collection of taxes through the Arizona Department of Revenue F. Resolution No. (R)99-14 Approving the placement of a stop sign on Windstream Way at Meadview Way G. Resolution No. (R)99-15 Approving the establishment of a No Parking Zone in the right-of-way adjacent to the property at 400 W. Calle Concordia H. OV12-93-4B Canada Hills Estates, Phase II, Re-plat of Lots 61-63 I. Status Report on General Plan Implementation J. Approval of Transit Services Survey Item C. Resolution No. (R)99-12 Authorizing the purchase of two BMW Police motorcycles from Iron Horse Motorcycles, a sole source vendor Vice Mayor Parisi explained that he asked to have this item pulled from the Consent Agenda as it was noteworthy of the hard work that Police Chief Werner Wolff has done. He stated that the purchase price of the two BMW motorcycles is $35,481.20. Grant awards in the amount of $26,000 and seizure contingency funds in the amount of $9,481.20 bring the balance to zero. Vice Mayor Parisi thanked the Chief for his hard work and stated that Oro Valley will benefit from the purchase. MOTION: Vice Mayor Parisi MOVED to adopt Resolution No. (R)99-12. Council Member Skalsky SECONDED the motion. Motion carried, 5 —0. Mayor Loomis introduced and congratulated Mr. Bill Jansen to his newly appointed position as Town Engineer. 2. APPOINTMENT OF STEVEN RUBLE TO THE PLANNING AND ZONING COMMISSION MOTION: Council Member Skalsky MOVED to CONTINUE Item 2 to an Executive Session and to add on a proposal for a citizen advisory liaison to be discussed and evaluated. Vice Mayor Parisi SECONDED the motion. DISCUSSION: Council Member Skalsky explained that her request had nothing to do with Mr. Ruble personally but more about the selection process. Motion failed, 2 —3, with Mayor Loomis, Council Member Johnson and Council LaSala opposed. MOTION: Council Member Johnson MOVED to appoint Mr. Steven Ruble to the Oro Valley Planning and Zoning Commission, with a term to expire in June 2000. Council Member LaSala SECONDED the motion. 01/20/99 Minutes, Council Regular Session 3 DISCUSSION: Council Member Skalsky stated that she is unaware of just one council member selecting citizens for appointment to any commission in the past. She stated that appointments have always been discussed among the full Council and all council members should be involved in the selection. Council Member Skalsky further discussed the expertise and reputation of Mr. Bill Adler who was interviewed for the position on the Planning and Zoning Commission. She stated that he has been involved with the Town as a volunteer for a long time. She further explained that she has not met or interviewed Mr. Ruble as she was not included in the interview process and she does not therefore, know of his expertise. Council Member Skalsky reiterated that she feels that the liaison to the boards should not be the only one that selects the board members and that all the council should be involved. In response to discussion regarding placing the item in Executive Session, Town Attorney Tobin Sidles explained that an Executive Session could only be held regarding a particular person not on discussion of citizens' advisory committees. He explained that the item would need to go to a Study Session. Vice Mayor Parisi stated that he agreed that the item should go to Executive Session but he would support the appointment of Steven Ruble to the Planning and Zoning Commission since Chair Dennis Douglas, Council Member Johnson and Community Development Director Don Chatfield have recommended his appointment. CALL FOR THE QUESTION: Motion carried, 4— 1, with Council Member Skalsky opposed. 3. APPROVAL OF FUNDING FOR CONSTRUCTION AND FURNISHING OF THE ORO VALLEY DEVELOPMENT SERVICES BUILDING Mr. Dino Sakellar of Sakellar and Associates reviewed the site and floor plans for the proposed Development Services Building. He explained that they would also be adding twenty parking spaces to the Town Center facilities and expanding the north end of the property. Mr. Sakellar stated that the new addition would allow Public Works and the Water Utility to be moved to the Town Center. He explained that the landscape and site work would cost approximately $160,000 with building construction costing slightly over one million dollars. Finance Director David Andrews reviewed a comparative cost estimate. He stated that the total current cost estimate is $1,515,944. He explained that the current fiscal year budget includes $915,030 for the project leaving a $600,914 difference. Mr. Andrews stated that the bulk of the difference is attributed to construction and improvements. He explained that the cost per square foot is $120 and $90 per square foot was budgeted. He explained that they had originally used an outdated figure when budgeting. Mr. Andrews reviewed the project financing and stated that debt service payments based on the $1,515,944 figure would be $196,791 per year. He stated that the debt service 01/20/99 Minutes, Council Regular Session 4 estimates assume the issuance of certificates of participation over a ten year period with semi-annual payments at an interest rate of 5.25%. He explained that in 1989, the Town issued certificates of participation to fund the Town hall complex with the final debt service payment of$181,475 to be made in fiscal year 1999/2000. He stated that he felt the Town could absorb the additional payment without any significant impact to the budget. Mr. Andrews also stated that if the proposal of the new building is approved, employees at the Rancho Vistoso facility would transfer to the Town Center site which would reflect a $36,000 savings per year in lease expenses. He also explained that if the Water Utility is moved to the existing Development Services Building, the Town might be able to charge the Water Utility Enterprise Fund some type of fair market value rental expense. Mr. Andrews also stated that the temporary modular building being used for Community Services would no longer be required. This would be approximately a $27,000 savings for a two year lease. Mr. Sakellar reviewed the project schedule and stated that the projected completion date would be February, 2000. In answer to questions from Mayor Loomis and Council Member Johnson, Mr. Andrews explained that based on the financing of$915,000 over a ten year period, the debt service would be approximately $118,000 per year. He also explained that the final payment on the current Town Hall facilities, which averaged $180,000 - $182,000 per year, would be in fiscal year 1999/2000. Mayor Loomis stated that the Town's growth supports the need for more public meeting facilities. MOTION: Council Member Johnson MOVED to authorize the expenditures of $1,515,944 for the construction of a Development Services Building for the Town of Oro Valley. Funding is to be secured through certificates of participation and debt service will be funded through general fund revenues. Council Member LaSala SECONDED the motion. Motion carried, 5 —0. 4. RESOLUTION NO. (R)99-16 AWARD OF CONTRACT FOR CONSULTANT TO COMPLETE STRATEGIC PLAN FOR FIRE AND EMERGENCY MEDICAL SERVICES AS RECOMMENDED BY THE FIRE ADVISORY COMMITTEE Town Manager Chuck Sweet reported that on November 17, 1998, the Town released a Request for Proposal for consultant services for the town-wide Strategic Plan for Fire and Emergency Medical Services. The Town received proposals on December 17, 1998 from BW Public Safety Consultants and Emergency Services Consulting Group (ESCG.) Mr. Sweet stated that two members of the Fire Advisory Committee, Herb Rutt and Ron Koslowski, Vice Mayor Parisi, the Town Manager and the Police Chief conducted interviews of the consultants on January 11, 1999. He stated that the interview panel and the Fire Advisory Committee have recommended that the Council select Emergency Services Consulting Group to complete the Strategic Plan for Oro Valley. 01/20/99 Minutes, Council Regular Session 5 MOTION: Council Member Skalsky MOVED to approve Resolution No. (R)99-16 including attachments for award of a contract to Emergency Services Consulting Group (ESCG) for the preparation of a Strategic Plan for Fire and Emergency Medical Services as outlined in the Town's Request for Proposal (RFP) dated November 17, 1998. Said funding in the amount of $30,800 is to be charged to the Town's budget as follows: $18,700 to General Administration (Outside Professional Services) and $12,100 to Contingency Reserve Fund for a total of $30,800. Vice Mayor Parisi SECONDED the motion. DISCUSSION: Vice Mayor Parisi stated that the interviews were conducted in a professional manner and the information presented by the consultants was excellent. He stated that ESCG stated that they wanted to involve the entire community and staff in the process. Council Member Skalsky thanked the Fire Advisory Committee and Vice Mayor Parisi for their hard work and professionalism throughout the process. Council Member LaSala stated that he did not take part in the interviews but he has met with those individuals who conducted the interviews and he feels confident in their decision. He also thanked the Fire Advisory Committee and all who participated in the process. CALL FOR QUESTION: Motion carried, 5 —0. 5. OV12-97-18 AMENDING A CONDITION ON THE ORO VALLEY RETAIL CENTER (TARGET) DEVELOPMENT PLAN RELATING TO THE CERTIFICATE OF OCCUPANCY Community Development Director Don Chatfield reported that on August 5, 1998, the Town Council approved an amendment to the Development Plan for the Oro Valley Retail Center. This amendment included a condition that no Certificate of Occupancy will be issued until the applicant has revised the development plan and completed all necessary on-site and off-site improvements as identified by the traffic study including the traffic light at Pusch View Lane. He explained that the applicant is asking to modify said condition to obtain three different certificates of occupancy. The first would be a temporary Certificate of Occupancy for the purposes of stocking the shelves in the Target center. The second would be for the purposes of conducting business possibly by March, 1999, and the third would be for a final Certificate of Occupancy. Mr. Chatfield stated that staff recently received a copy of the contract with the Barclay Group and another firm for the installation of the traffic light at Pusch View Lane. He said that the traffic signal should be operational by March 2, 1999. He stated that as a result of these updates, staff has revised their recommendations for Conditions for Approval. Mr. Chatfield stated that staff could recommend approval of the temporary 01/20/99 Minutes, Council Regular Session 6 Certificate of Occupancy with the conditions in Exhibit "A" for merchandising purposes only. He stated that they can not recommend approval of the remaining requests because of questions regarding improvements to Pusch View Lane. In answer to a question from Council Member LaSala, Mr. Chatfield stated that Target needs about sixty days for stocking prior to opening. If the temporary Certificate of Occupancy is not issued, it would delay the opening. He stated that he understood that Council's primary concern was that the store should not open for business until the traffic light is operating with the necessary off-site improvements. He recommended that Council hold to their earlier condition that if the light is not operating, the store does not open. In answer to a question from Council Member LaSala, Town Engineer Bill Jansen stated that allowing stocking in the new Target center would not add to problems being experienced at the First Avenue/Oracle Road intersection. He explained that it was critical to have the traffic signal at Pusch View Lane operating before the store opened. In answer to a question from Council Member LaSala, Town Manager Chuck Sweet stated that staff has done everything they can to aid in the process. He explained that all the improvements to Pusch View Lane are driven by the developer. In answer to a question from Mayor Loomis, Mr. Chatfield stated that staff feels that the required separation from construction (Condition 1 of Exhibit"A") would be adequate to provide safety to Target personnel. Trey Eakin, representing the Barclay Group, developers of the Oro Valley Retail Center, stated that they have had many challenges with the development and thanked staff for their cooperation. He reviewed a proposed timeline for completion of the Target store with March 7, 1999 planned as the grand opening. He stated that much of the on-site paving and striping has been completed in order for stocking of the merchandise to begin on January 27m. All the on-site paving should be completed for Phase I by February 5th with off-sites completed by March 2nd. Mr. Eakin explained that the traffic signal equipment has been ordered and is to be shipped by February 5th. He stated that once the equipment is received, it will take approximately two to three weeks to complete installation. He also explained that he felt the reason a temporary Certificate of Occupancy was not originally discussed, was that no one thought about needing one before stocking of the merchandise. He explained that many contracts are now in place with merchandisers and employees. Mr. Eakin stated that they are trying to insure that the off-sites are completed and he has been informed that they will have a permit from the Arizona Department of Transportation (ADOT) on Thursday, January 21st . In answer to questions from Mr. Eakin regarding some minor drainage issues and the traffic signal completion, Town Engineer Bill Jansen stated that with a satisfactory set of plans, the Public Works Department would need one to two days to issue a permit. He 01/20/99 Minutes, Council Regular Session 7 also stated that from a safety standpoint, it would be a disaster if there was only one access to the center from Oracle Road. MOTION: Council Member Skalsky MOVED to adopt the amendments to the condition of the Oro Valley Retail Center Development Plan relating to the Certificate of Occupancy along with the condition attached in Exhibit"A". A) 1. A safe, paved parking area separate from construction will be provided for employees. The on-site construction traffic shall be separated from employee traffic. 2. Provisions will be made for truck access to the loading dock. For safety reason, these shall be isolated from construction areas. Vice Mayor Parisi SECONDED the motion. DISCUSSION: Council Member LaSala stated that it is his understanding that Target has only two opening dates a year. He asked what would happen if on March 3r1 the Target store is not ready to open. He also asked if they would be jeopardizing moving the opening date back six months. Mr. Eakin stated that he could only say that a lot of things would be jeopardized if a delay was caused. He felt that Target representatives would be able to best answer Council Member LaSala's question. He also explained that they have crews working overtime to try to meet the deadlines. Vice Mayor Parisi stated that the Town is partners with Target and will get two percent of their sales. He felt that the Town has done everything possible to push the project through up to this point and he hopes that the completion is timely. Council Member LaSala stated that he also appreciates the partnership with Target and the Barclay Group. He stated that he realizes that Target has commitments to its stockholders and Barclay Group has its commitments. He said that the Town of Oro Valley also has commitments to its citizens regarding safety issues, etc. CALL FOR QUESTION: Motion carried, 4— 1, with Council Member LaSala opposed. Town Attorney Tobin Sidles clarified that this was for a temporary Certificate of Occupancy. Council agreed with the clarification. Mayor Loomis reiterated that the final Certificate of Occupancy would be dependent on the completion of all the safety improvements necessary as was the condition in the original development plan. He asked that they not request other amendments if they could not make their deadlines. 01/20/99 Minutes, Council Regular Session 8 TOWN MANAGER'S REPORT Town Manager Chuck Sweet announced that the Sun City Community Association has submitted a letter withdrawing their request for the termination of the 1991 Landscape Agreement as was discussed at the Council meeting on January 6, 1999. He stated that the issue would continued to be studied. Mr. Sweet also announced that Community Development Director Don Chatfield has received his Doctor of Philosophy in Human and Organizational Systems with a specialization in Public Policy degree. ENGINEER'S REPORT Town Engineer Bill Jansen stated that he appreciated the appointment to the Town Engineer's position and he would do his best to live up to the appointment. FINANCE DIRECTOR'S REPORT No report. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT No report. POLICE CHIEF'S REPORT Police Chief Wolff announced that the Citizen's Academy class will start on February 3, 1999 at 6:00 p.m. COUNCIL COMMITTEE REPORTS Council Member Johnson announced that he would be meeting with the Sanitation Task Force and the Bicycle/Pedestrian Committee on Thursday, January 21st. He also stated that they have started the interview process for the Economic Development Administrator position and there were many good candidates. Vice Mayor Parisi reported that he will be attending a Chamber of Commerce retreat in Rio Rico on January 29th and 30th. He also stated that the Pima Association of Governments (PAG) is still "fighting" for more road monies. Council Member Skalsky stated that as a council member, she is a liaison to all boards and commissions and she would like to be advised when interviews are taking place and what is happening. She thanked Vice Mayor Parisi for his updates on issues that he is involved with. She also stated that she would like to have a Study Session within two weeks regarding the citizen advocate program. 01/20/99 Minutes, Council Regular Session 9 Council Member LaSala reported that the Parks Advisory Board will meet Thursday, January 21st, to discuss the Canada del Oro Riverfront Park. He explained that some questions were forwarded from the Development Review Board for the Parks Board's consideration. CALL TO AUDIENCE No speakers. ADJOURNMENT MOTION: Council Member Skalsky MOVED to adjourn at 8:20 p.m. Council Member LaSala SECONDED the motion. Motion carried, 5- 0. Respectfully submitted, L51 Roxana Garrity,Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 20th day of January, 1999. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 14 day of 3 , 1999. / CLifv, 6,4tdLe4„2 Kathryn E. Cuvelier,CMC Town Clerk