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Home My WebLink AboutPackets - Council Packets (1806) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION MAY 24, 2023 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE For information on public comment procedures, please see the instructions for in person and/or virtual speakers at the end of the agenda. To watch and/or listen to the public meeting online, please visit https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas Executive Sessions – Upon a vote of the majority of the Town Council, the Council may enter into Executive Sessions pursuant to Arizona Revised Statutes §38-431.03 (A)(3) to obtain legal advice on matters listed on the Agenda. REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS MAYOR AND COUNCIL REPORTS ON CURRENT EVENTS TOWN MANAGER'S REPORT ON CURRENT EVENTS ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING INFORMATIONAL ITEMS CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card. PRESENTATIONS 1.Presentation to honor Memorial Day 2.Presentation regarding the Tucson Bicycle Classic in Oro Valley 3.Presentation and possible discussion of the Town's FY 22/23 Quarterly Financial Update through March 2023 CONSENT AGENDA (Consideration and/or possible action) A.Minutes - May 3, May 10 and May 11, 2023 B.Resolution No. (R)23-19, approving the Agenda Committee assignment for the period of June 1, 2023 to August 31, 2023 REGULAR AGENDA 1.DISCUSSION AND POSSIBLE ACTION ON ALLOWED USES OF THE PUSCH RIDGE GOLF COURSE FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) ADJOURNMENT The Mayor and Council may, at the discretion of the meeting chairperson, discuss any Agenda item. POSTED: 5/17/23 at 5:00 p.m. by dt When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. PUBLIC COMMENT ON AGENDA ITEMS The Town has modified its public comment procedures for its public bodies to allow for limited remote/virtual comment via Zoom. The public may provide comments remotely only on items posted as required Public Hearings, provided the speaker registers 24 hours prior to the meeting. For all other items, the public may complete a blue speaker card to be recognized in person by the Mayor, according to all other rules and procedures. Written comments can also be emailed to Town Clerk Michael Standish at mstandish@orovalleyaz.gov for distribution to the Town Council prior to the meeting. Further instructions to speakers are noted below. INSTRUCTIONS TO IN-PERSON SPEAKERS Members of the public shall be allowed to speak on posted public hearings and during Call to Audience when attending the meeting in person. The public may be allowed to speak on other posted items on the agenda at the discretion of the Mayor. If you wish to address the Town Council on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the blue speaker card which item number and topic you wish to speak on, or, if you wish to speak during Call to Audience, please specify what you wish to discuss. Please step forward to the podium when the Mayor calls on you to address the Council. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. You will only be allowed to address the Council one time regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During Call to Audience, you may address the Council on any matter that is not on the agenda. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. INSTRUCTIONS TO VIRTUAL SPEAKERS FOR PUBLIC HEARINGS Members of the public may attend the meeting virtually and request to speak virtually on any agenda item that is listed as a Public Hearing. If you wish to address the Town Council virtually during any listed Public Hearing, please complete the online speaker form by clicking here https://forms.orovalleyaz.gov/forms/bluecard at least 24 hours prior to the start of the meeting. You must provide a valid email address in order to register. Town Staff will email you a link to the Zoom meeting the day of the meeting. After being recognized by the Mayor, staff will unmute your microphone access and you will have 3 minutes to address the Council. Further instructions regarding remote participation will be included in the email. Thank you for your cooperation. Town Council Regular Session 1. Meeting Date:05/24/2023 Requested by: Councilmember Greene and Councilmember Solomon Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Presentation to honor Memorial Day RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: Councilmember Greene and Councilmember Solomon requested this agenda item. FISCAL IMPACT: N/A SUGGESTED MOTION: This item is for presentational purposes only. Attachments No file(s) attached. Town Council Regular Session 2. Meeting Date:05/24/2023 Presentation regarding the Tucson Bicycle Classic Subject Presentation regarding the Tucson Bicycle Classic in Oro Valley Summary Attachments Tucson Bicycle Classic Report Presentation Town of Oro Valley Community and Economic Development Department Oro Valley, it’s in our nature. 11000 N. La Cañada Drive, Oro Valley, Arizona 85737 www.orovalleyaz.gov | phone: (520) 229-4800 | fax: (520) 742-1022 Tucson Bicycle Classic Post-Event Report: May 16, 2023 Section One: Event Summary Several months ago during a Town Council meeting, Town Councilmembers stated a desire to see a bicycle event hosted in Oro Valley again since the El Tour de Tucson no longer included the Town in its route. In response, Community and Economic Development staff reached out to The Tucson Bicycle Classic (TBC) event promoters to discuss the possibility of a race in Oro Valley. The result was hosting the TBC Circuit Race March 5, 2023. The TBC is a three-day USA Cycling Stage Race: Stage 1 - time trial, Stage 2 - road race, Stage 3 - circuit race. The Time Trial was raced at Pistol Hill in Vail, the 20-mile Road Race in Sahaurita, and the Town of Oro Valley hosted the 4.2-mile Circuit Race. The race route is included in Figure 1 below. Figure 1. Oro Valley Circuit Race Route 2 549 racers participated in this year’s event including racers representing the following states and countries:  Arizona 204  California 89  Colorado 69  Florida 17  New Mexico 22 • Canada 31 • Mexico 12 • Great Britain 1 Table 1 provides a summary of participants by AGE/GENDER/CATEGORY to demonstrate the broad cross section of racer types in the field. Table 1. Race Participants by Age/Gender/Category A. Juniors 9-12 and 13-14 Boys/Girls (awarded separately, race behind Women 4/N) 4 A. Women Cat 4/Novice and Open 60+/70+/Under 19. Team Limit: 10 35 B. Women Cat 3 and Open 40+/50+. Team Limit: 10 34 C. Men Novice. Team Limit: 10. 25 D. Men Cat 4 and Junior Boys 15-18 Cat 1-4. Team Limit: 10 65 E. Men 60+/65+/70+ Open. Team Limit: 10 46 F. Men 50+ Cat 1-4. Team Limit: 10 48 G. Men 40+ Cat 1-4. Team Limit: 10 37 H. Men Cat 2/3. Team Limit: 10 118 I. Women Pro/1/2. Team Limit: 8 57 J. Men Pro/1. Team Limit: 8 80 3 As a USA Cycling race, prize money was awarded per Figure 2. Also, the following link Click Here provides access to race-day photos. Section Two: Town Event Goals Town staff reached out to the TCB event producers to discuss bringing part or all the event to Oro Valley in September 2022. When considering this partnership, Town staff reviewed the proposed event as it aligned with the following OV Tourism goals: 1. Does the event generate room nights booked for Oro Valley hotels, resorts, or short term rentals? 2. Does the event increase Oro Valley’s reputation as a premier cycling destination for both amateur, collegiate, and professional riders? 3. Does the event have the potential to become an Oro Valley Signature Event? Does the event generate room nights booked for Oro Valley hotels, resorts, or short term rentals? Town staff established the need for a block of rooms in Oro Figure 2. Race Prize Money Summary 4 Valley to accommodate event staff and racers wanting to stay in Oro Valley since the event ended here. To that end, staff estimates that event staff and racers booked a total of 215 room nights in Oro Valley. This is a good starting number of room nights since rooms were limited due to the Cologuard Classic Golf Tournament held the same weekend and the fact that Oro Valley was developed as the Circuit Race venue in December 2022. It is expected the number of booked room nights for Oro Valley will increase next year since the event dates will be changed to late February to avoid conflicts with the Cologuard Classic and there will be more time to work with Oro Valley local hotels/resorts to establish room blocks for racers. Additionally, racer participation has increased from 510 in 2022 to 549 riders in 2023, with the goal of 600 riders for 2024, resulting in possible increased demand for room nights both in local hotels and in short term rentals. Does the event increase Oro Valley’s reputation as a premier cycling destination for both amateur, collegiate, and professional riders? The simple answer is yes. The TBC has operated in the region since 1988, providing the credibility and reputation as premier event and lending to Oro Valley’s reputation as a premier cycling destination. 549 racers were able to experience the Town’s well-maintained roads, beautiful views, and local amenities. Also, racers and team managers expressed their appreciation for Oro Valley hosting this event since many races stopped during the pandemic-related lockdowns, and Team managers discussed the possibility of bringing their team camps to Oro Valley to train. Team camps typically last a week or more. Town and TBC will be working to develop relationships with team managers that result in training opportunities. While construction at Naranja Park limited the opportunity this year for the Family Festival to promote cycling, having the event next year will serve to increase local participation and support for the event will add to the event’s attractiveness for out-of-region participants. Additionally, the strong media presence the TBC provided has enhanced Oro Valley’s standing as a premier 5 cycling destination and as a community that provides outstanding cycling support. The complete marketing and social media report is attached as Appendix A. Most notably, Oro Valley was featured in news articles in the Tucson Local Media, Endurance Sportswire, Green Valley News, and SoCalCyling, and TCB and OV staff participated in interviews with local news channels. Does the event have the potential to become an Oro Valley Signature Event? Again, the answer is yes. Based on after-event discussions with TBC staff, the potential exists to create the Family Festival ride to promote cycling both in the community and within the region. Additionally, Town and TBC staff will continue to discuss ways to include additional race stages in Oro Valley or at nearby venues. Section Three: Town Sponsorship and Support The Town sponsored the TBC with the understanding that the Town and race promoter would review the results of this year’s event to discuss possible event improvements and sponsorship for two additional years. The Town utilized Visit Tucson incentives per the annual operating agreement to provide $15,000 in sponsorships, and the Oro Valley Chamber of Commerce supported this effort with a $4,000 contribution as provided in the Town/Chamber annual operating agreement. This sponsorship funding primarily offset the cost of course security and safety costs, including off-duty officers, on-site medical support, and event messaging board costs that exceeded $17,500. The estimated cost to produce the Circuit Race was $35,000. The cost is estimated because some expenses are allocated to the entire event vs. specific costs of producing the Oro Valley Circuit Race. The Town’s sponsorship benefits included the following: • Naming rights for the stage event (eg: Oro Valley Circuit Race; Oro Valley Circuit Race p/b *local sponsor*) • Logo inclusion website, collateral, ads, press releases, and anything else produced to promote the event. • Town name and logo as stage sponsor included in all collateral for the Town of Oro Valley Family Festival the day of the event if held. 6 • Town logo prominent on all scrim as well as the official winner’s jersey and event t-shirt • VIP Hospitality Tent at the Family Festival, with 2 premium booth spaces. • 10 food chits for the Food Truck Roundup • 10-15 branded social media posts • Up to 4 e-blast call outs to our distribution list (over 5,000) • 2 press releases announcing our partnership • Our live announcers will also do 10-20 shout outs throughout the day of the event, using your branded language. • VIP Parking The Family Festival was not included as part of this year’s Circuit Race but is being considered for next year’s race depending on any venue limitations caused by Naranja Park construction. Section Four: Financial Impact for Oro Valley The estimated economic impact (EEI) for the Circuit Race is estimated to be $183,366 in total impact with an estimated $13,182 in local, county, and state sales and bed tax collections. The EEI was calculated using Destinations' International Event Impact Calculator. This calculator has been established as an industry standard with over 500,000 events analyzed. The models and platform have been developed by Tourism Economics, an Oxford Economics Company. It uses the event dates multiplied by the average daily rates for overnight stays plus the standard spend for food and beverage, retail, transportation, and recreation/entertainment. The calculator estimates visitor spend based on booked room nights for this type of sporting event while the estimated bed and sales tax revenues are based on current tax rates. Section Five: Possible Enhancements to TBC 2024 Oro Valley Circuit Race 1. Change the race dates to February 23-25, 2024 to eliminate the conflict with Cologuard Classic and align with the Valley of the Sun stage race in Phoenix the week prior to encourage additional racer participation 7 2. Partner with Arizona Office of Tourism to promote the Tucson Bicycle Classic, the Valley of the Sun and possibly other races as Southern Arizona Premier Racing Events 3. Extend the race day hours 4. Include the Family Festival in Oro Valley 5. Monitor Naranja Park construction progress to determine if the route can be modified to end in the park and create a stadium-type seating opportunity and decrease safety/security costs 6. Partner with Arizona Bicycle Racing Association to better leverage the race events prior to TBC and increase the profile/brand of this event with a goal to increase professional racer participation from non-local areas. 7. Work with race promoter to encourage racers and teams to consider staying at Oro Valley short term rental properties and resorts/hotels. 2023 Tucson Bicycle Classic: Oro Valley The Oro Valley Circuit Race was a phenomenal first year event by all standards, and we are grateful for your support. Thank you for making this community event possible! 2023 Overview Jersey presentation Community engagement Vision for 2024 and beyond Thank you! Community Support One of the highlights for our team was watching residents bike to the event, spectate for a bit and then ride off - enjoying the incredible weather. We had a chance to speak with many of them, and capture a wonderful candid moment with a few happy OV Residents. YT Link: https://youtu.be/GgGyKi8acCM Drive Link: https://drive.google.com/file/d/1-T9u-Yy- tVKEQCoiw9wGGZVRtTdVBylV/view?usp=sharing Race Director: Marco Colbert marccolbert@comcast.net (847) 644-0277 Marketing Director: Bekah Collins bekah@goodnewscommunications.com (520) 481-1184 Town Council Regular Session 3. Meeting Date:05/24/2023 PRESENTATION AND POSSIBLE DISCUSSION OF THE TOWN'S FY 22/23 QUARTERLY FINANCIAL UPDATE THROUGH MARCH 2023 Subject Presentation and possible discussion of the Town's FY 22/23 Quarterly Financial Update through March 2023 Summary Please reference the attachments for this agenda item. Attachments Council Memo - March 2023 Financial Update Attachment A - General Fund Attachment B - Highway Fund Attachment C-1 - Community Center Fund Attachment C-2 Golf Contractor P&L Attachment D - Summary All Funds Attachment E - Gen Fund Local Sales Tax Attachment F - Gen Fund State Shared Revenues Staff Presentation Town Manager’s Office TOWN COUNCIL REPORT DATE: May 24, 2023 TO: Mayor and Council THRU: Chris Cornelison, Interim Town Manager FROM: David Gephart, Chief Financial Officer SUBJECT: March 2023 Financial Update This financial update is intended to provide an overview and status of financial results for the Town’s selected funds through March 2023 for fiscal year 2022/23. Funds included in this financial update are the General Fund, Highway Fund and Community Center Fund. Please note that all amounts are preliminary, un-audited and subject to change. Additionally, estimates reflected in monthly financial updates may not include any adjusting audit entries required at year-end. Please note, there have been minor revisions to the format of the attachments to more closely mirror the Annual Comprehensive Financial Report. EXECUTIVE SUMMARY: Revenues and expenditures continue to perform well compared to budget. Further details are as follows: General Fund In the General Fund (see attachment A), revenues total $40.8 million or 80.4% of budget, while uses are at $43.3 million or 67.1% of the total budget. Highway Fund In the Highway Fund (see attachment B), revenues total $3.2 million or 75.7% of budget, while expenditures total $2.5 million or 53.2% of budget. Community Center Fund In the Community Center Fund (see attachment C-1 & C-2), revenues total $7.5 million or 88.5% of budget, while uses total $8.1 million or 61.6% of budget. BACKGROUND AND DETAILED INFORMATION: GENERAL FUND Attachment A shows General Fund revenues and expenditures through March, other financing uses and year-end estimates for each category. The estimated year-end projections in the General Fund are as follows: Revenues: $54,662,225 Less: Expenditures: ($45,786,599) Other Financing Uses ($15,996,977) Preliminary Estimated Decrease in Fund Balance: ($7,121,350)* *The estimated decrease in fund balance is due to a budgeted transfer of $13.5 million of fund balance to the Capital Fund for CIP projects. General Fund Revenues  Local sales tax collections in the General Fund total $20.2 million or 79.9% of the budgeted amount of $25.3 million and are performing better than anticipated. Retail collections total $6.8 million, which is $189,362 or 2.9% higher than the same time period last fiscal year. Restaurant/bar collections total $1.9 million which is $191,715 or 10.9% higher than the same time period last fiscal year. Bed tax collections total $1.7 million which is $30,684 or 1.9% more than the same time period last fiscal year. Construction sales tax collections total $4.4 million through March, which is $853,247 or 16.4% less than collections from the same time period last fiscal year. Note that the budgeted decrease for construction sales tax was 24%. Total local sales tax revenue in the General Fund is expected to come in nearly $2.1 million above budget due to strong performance across most tax categories. Please see attachment E for detailed information on General Fund local sales tax collections.  License and permit revenues total $2.2 million or 98.8% of the budget amount of $2.2 million. A total of 90 Single Family Residential (SFR) permits have been issued through March. License and permit revenues are expected to come in $413,000 over budget, due primarily to revised permitting estimates from expected commercial development activity.  State shared revenues total $14 million or 79.8% of the budget amount of $17.6 million. These revenue sources are comprised of state shared sales taxes, state shared income taxes, auto-lieu fees, Smart and Safe shared taxes, and an opioid settlement. At this time, these revenues are forecasted to come in $891,000 over budget due to higher-than-expected state sales tax collections.  Charges for services revenues total $2.1 million or 67.5% of the budget amount of $3.0 million. Cost allocation charges to the Town’s enterprise funds for services provided, as well as Parks & Recreation fees, make up the bulk of this revenue category. Charges for services are forecasted to come in about $102,000 under budget. This is due mainly to farebox revenues as a result of fee waivers, as well as swimming pool user fees as a result of facility closures for needed capital improvements.  Miscellaneous revenues are forecasted to come in about $363,000 over budget due primarily to a rebate received from the Arizona Municipal Risk Retention Pool (AMRRP). General Fund Uses  General Fund expenditures total $32.2 million or 67.1% of budget through March.  Please note that the $885,000 Vistoso Trails Nature Preserve settlement payment is included in the actuals and year-end estimates for General Administration. Other areas of expenditure savings in the fund are forecasted to make up for the payment.  Personnel costs are forecasted to come in about $1.5 million or 4.3% less than budget, due to a combination of vacancy savings, position refills and budgeted PSPRS contributions for DROP participants. Other forecasted savings in the General Fund include gasoline, software maintenance/licensing, telecommunications, field supplies and outside professional services.  Transfers out of the General Fund are expected to end the fiscal year $450,000 under budget as a grant for fiber infrastructure with matching local funds was not awarded. Note that actuals through March reflect the budgeted transfer to debt service and 2/3 of the budgeted transfer to the Capital Fund for CIP. The General Fund is expected to end the fiscal year with a total fund balance of $23.3 million, or 48.4% of budgeted expenditures, exceeding Council policy by $8.8 million. HIGHWAY FUND Highway Fund Revenues  State shared highway user funds total $3 million or 73.3% of the budget amount of $4.1 million. These revenues are projected to come in on budget at this time.  Interest income is expected to come in at a favorable budget variance of $102,000.  Road permit revenue is expected to come in at a favorable budget variance of $1,500.  Other minor revenue sources in the Highway Fund are expected to come in at a favorable budget variance of $4,825 or 0.1% due to a vendor refund of prior year invoice credits that was owed to the Town and insurance recoveries. Highway Fund Expenditures  Highway Fund expenditures though March are at $2.5 million or 53.2% of the adopted budget of $4.6 million. This is expected, due to the timing of the pavement preservation program. Highway Fund expenditures are projected to come slightly under budget at this time due to O&M savings. The Highway Fund is expected to end the fiscal year with a fund balance of $874,400. COMMUNITY CENTER FUND Attachment C-1 shows the consolidated financial status of the Community Center Fund with all revenues and expenditures from contracted and Town-managed operations. Attachment C-2 shows the monthly line-item detail for the contractor-managed operations, specifically revenues and expenditures associated with golf, and food and beverage operations. The totals in the revenue and expenditure categories in attachment C-2 tie to the contracted operating revenues and expenditures in attachment C-1. Community Center Fund Revenues  Revenues in the Community Center Fund through March total $7.5 million or 88.5% of the budget amount of $8.5 million.  Contracted operating revenues total $3.8 million as of March, which is about $217,000 or 6% more than the same time last fiscal year. This increase is due to higher memberships and food & beverage sales. As of now, these revenues are estimated to come in about $571,000 or 14.3% over budget.  Town operating revenues for March are $776,679 or 87.5% of the budget amount of $887,800. Town operating revenues are expected to end the fiscal year about $317,700 higher than budget due mainly to recreation programs. Member dues, daily drop-ins and facility rental income are also expected to exceed budget expectations.  Local sales tax revenues for March total $2.7 million or 78.2% of the budget amount of $3.5 million. These collections are currently projected to come in $237,000 or 6.8% over budget, due to positive trends in retail, remote seller, and restaurant/bar collections.  Real property rental income is related to leased space for cellular equipment on the roof of the Community Center. This is the final payment for the lease agreement. Community Center Fund Uses  Expenditures in the Community Center Fund total $6.1 million or 67% of the budgeted amount of $9.1 million.  Contracted operating expenditures total $3.5 million, or 74.4% of the budgeted amount of $4.7 million. Contracted expenditures are currently estimated to come in about $34,000 or 0.7% below budget due mainly to savings in water use.  Town operating expenditures are currently estimated to come in approximately $213,000 over budget due to personnel cost increases from full implementation of the new pay plan earlier in the year, as well as the Vistoso Trails Nature Preserve master plan consulting costs, which were budgeted as capital outlay.  The year-end estimate for capital outlay reflects projected rollover of several CIP projects, as well as an adjustment for the Vistoso Trails Nature Preserve master plan consulting costs, as referenced above.  Transfers out are expected to end the year $2.0 million, or 49.5% higher than budget, due to the Council directive to transfer all fund balance in excess of $1 million to the Capital Fund to be used for the golf irrigation project. Note that actuals through March reflect the budgeted transfer out to debt service.  At this time, the Community Center Fund is projected to end the fiscal year with a total fund balance of $1 million. The Town is not expecting any sales tax support for golf operations for the current fiscal year. Contracted golf operations have a preliminary net loss of $139,034 before outside HOA contributions of $159,050, and local sales taxes generated from golf related operations through March are approximately $94,920. Please see attachments A and B for additional details on the General Fund and Highway Fund. See attachments C-1 and C-2 for additional details on the Community Center Fund. See attachment D for a fiscal year-to-date consolidated summary of all Town Funds. See attachment E and F for a breakdown of monthly local sales tax collections and state shared revenue collections for the General Fund. ATTACHMENT A March YTD Financial Status General Fund % Budget Completion through March --- 75% Actuals thru 3/2023 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget Revenues ` Local Sales Tax 20,186,384 25,270,959 79.9% 27,327,534 8.1% Licenses & Permits 2,197,281 2,223,824 98.8% 2,636,961 18.6% Federal Grants 399,594 380,000 105.2% 569,000 49.7% State Grants 53,989 75,000 72.0% 90,000 20.0% State/County Shared 14,043,976 17,605,693 79.8% 18,496,724 5.1% Other Intergovernmental 1,093,301 1,613,000 67.8% 1,600,500 -0.8% Charges For Services 2,056,809 3,046,515 67.5% 2,944,606 -3.3% Fines 65,830 125,000 52.7% 85,000 -32.0% Interest Income 201,624 150,000 134.4% 300,000 100.0% Miscellaneous 479,022 249,000 192.4% 611,900 145.7% Total Revenues 40,777,810 50,738,991 80.4% 54,662,225 7.7% Expenditures Clerk 316,081 422,705 74.8% 431,246 2.0% Community & Econ. Dev. 2,259,696 3,280,764 68.9% 3,064,158 -6.6% Council 168,339 199,145 84.5% 199,145 0.0% Finance 679,871 921,857 73.8% 880,810 -4.5% General Administration 2,572,580 4,077,234 63.1% 3,306,623 -18.9% Human Resources 401,863 569,905 70.5% 547,534 -3.9% Innovation & Technology 3,390,844 4,797,809 70.7% 4,486,939 -6.5% Legal 733,829 1,015,753 72.2% 1,023,542 0.8% Manager 896,452 1,349,776 66.4% 1,279,552 -5.2% Parks & Recreation 2,559,507 3,775,162 67.8% 3,699,552 -2.0% Police 13,559,013 20,403,472 66.5% 20,089,276 -1.5% Public Works 4,030,220 6,200,227 65.0% 5,818,436 -6.2% Town Court 666,160 1,059,674 62.9% 959,785 -9.4% Total Expenditures 32,234,455 48,073,483 67.1% 45,786,599 -4.8% Revenues Over/(Under) Expenditures 8,543,355 2,665,508 8,875,627 Other Financing Sources/(Uses) Transfers In - - na - na Transfers Out (11,048,965) (16,446,977) 67.2% (15,996,977) -2.7% Total Other Financing Sources/(Uses) (11,048,965) (16,446,977) 67.2% (15,996,977) -2.7% Net Change in Fund Balance (7,121,350) Beginning Fund Balance 30,390,425 Ending Fund Balance **23,269,074 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2022/2023 ATTACHMENT B March YTD Financial Status FY 2022/2023 Highway Fund % Budget Completion through March --- 75% Actuals thru 3/2023 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget Revenues Licenses & Permits 19,792 25,000 79.2% 26,500 6.0% State/County Shared 3,025,678 4,127,100 73.3% 4,127,100 0.0% Interest Income 100,381 8,000 1254.8% 110,000 1275.0% Miscellaneous 7,262 3,000 242.1% 7,825 160.8% Total Revenues 3,153,113 4,163,100 75.7% 4,271,425 2.6% Expenditures Transportation Engineering 2,193,536 4,192,089 52.3% 4,144,195 -1.1% Street Maintenance 280,197 460,100 60.9% 459,816 -0.1% Total Expenditures 2,473,733 4,652,189 53.2% 4,604,011 -1.0% Revenues Over/(Under) Expenditures 679,380 (489,089) (332,586) Other Financing Sources/(Uses) Transfers In - - na - na Transfers Out - - na - na Total Other Financing Sources/(Uses) - - na - na Net Change in Fund Balance (332,586) Beginning Fund Balance 1,206,986 Ending Fund Balance **874,400 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision ATTACHMENT C-1 March YTD Financial Status Community Center Fund % Budget Completion through March --- 75% Actuals thru 3/2023 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget Revenues Contracted Operating Revenues Golf Revenues, Trail and Cart Fees 1,943,658 2,060,519 94.3%2,274,702 10.4% Member Dues 1,036,889 1,102,500 94.0%1,222,244 10.9% Food & Beverage 540,407 546,350 98.9%684,292 25.2% Merchandise & Other 297,881 270,780 110.0%369,700 36.5% Subtotal 3,818,837 3,980,149 95.9%4,550,938 14.3% Town Operating Revenues Daily Drop-Ins 38,198 30,000 127.3%50,500 68.3% Member Dues 539,019 620,500 86.9%670,000 8.0% Recreation Programs 133,666 170,000 78.6%405,000 138.2% Facility Rental Income 65,796 67,300 97.8%80,000 18.9% Subtotal 776,679 887,800 87.5%1,205,500 35.8% Other Revenues Local Sales Tax 2,720,227 3,477,236 78.2%3,714,218 6.8% Real Property Rental Income 19,502 - na 19,502 na Interest Income 26,698 3,000 889.9%35,000 1066.7% Miscellaneous 163,202 159,150 102.5%173,343 8.9% Subtotal 2,929,629 3,639,386 80.5%3,942,063 8.3% Total Revenues 7,525,145 8,507,335 88.5% 9,698,501 14.0% Expenditures Contracted Operating Expenditures Personnel 1,242,904 1,728,134 71.9%1,709,113 -1.1% Food & Beverage 441,619 487,863 90.5%556,329 14.0% Operations & Maintenance 1,719,252 2,344,939 73.3%2,273,050 -3.1% Equipment Leases 110,808 162,682 68.1%151,480 -6.9% Subtotal 3,514,583 4,723,618 74.4%4,689,972 -0.7% Town Operating Expenditures Personnel 702,233 920,274 76.3%1,017,000 10.5% Operations & Maintenance 670,800 775,299 86.5%891,299 15.0% Subtotal 1,373,033 1,695,573 81.0%1,908,299 12.5% Capital Outlay 1,199,974 2,666,700 45.0%1,853,347 -30.5% Total Expenditures 6,087,590 9,085,891 67.0% 8,451,618 -7.0% Revenues Over/(Under) Expenditures 1,437,555 (578,556) 1,246,883 Other Financing Sources/(Uses) Transfers In - - na - na Transfers Out (2,028,066) (4,085,380) 49.6%(6,107,341) 49.5% Total Other Financing Sources/(Uses)(2,028,066) (4,085,380) 49.6%(6,107,341) 49.5% Net Change in Fund Balance (4,663,936) (4,860,458) Beginning Fund Balance 5,860,458 Ending Fund Balance ** 1,000,000 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision Note: Estimated sales tax collections on golf operations through March is $94,920 FY 2022/2023 ATTACHMENT C-2 Budget Last Year Budget Last Year Actual Budget Variance Last Year Variance Actual Budget Variance Last Year Variance Rounds 4,927 3,800 1,127 4,270 657 Rounds ‐ Member 30,826 25,150 5,676 25,951 4,875 955 800 155 770 185 Rounds ‐ Outing 4,838 4,525 313 5,686 (848) 8,453 6,950 1,503 8,432 21 Rounds ‐ Public 39,153 33,725 5,428 43,316 (4,163) ==================================================================================================================================================================== 14,335 11,550 2,785 13,472 863 Total Rounds 74,817 63,400 11,417 74,953 (136) Revenue 396,115 321,500 74,615 391,461 4,654 Green Fees 1,668,438 1,430,500 237,938 1,779,113 (110,675) 27,810 23,875 3,935 25,893 1,917 Cart Fees 242,923 199,375 43,548 210,617 32,307 6,221 5,250 971 4,697 1,524 Driving Range 32,297 30,750 1,547 36,003 (3,706) 0 3,250 (3,250)4,954 (4,954)Golf Cards/Passes 0 17,750 (17,750)19,485 (19,485) 48,156 31,050 17,106 30,475 17,681 Pro Shop Sales 213,241 165,835 47,406 174,283 38,958 40,610 26,075 14,535 36,270 4,340 Food (Food & Soft Drinks) 276,245 211,925 64,320 242,980 33,266 43,159 31,575 11,584 32,131 11,028 Beverages (Alcohol) 253,083 194,870 58,213 212,524 40,559 965 450 515 819 146 Other Food & Beverage Revenue 11,079 3,720 7,359 21,453 (10,374) 7,064 5,155 1,909 6,273 791 Other Golf Revenues (Club Rent, Handica 35,729 22,885 12,844 27,183 8,546 3,365 2,200 1,165 3,584 (219)Clinic / School Revenue 25,579 15,525 10,054 23,182 2,397 120,516 96,000 24,516 99,830 20,686 Dues Income ‐ Monthly Dues 1,032,029 830,250 201,779 847,917 184,113 0 0 0 0 0 Initiation Fee Income / Annual Membersh 4,860 0 4,860 0 4,860 (547)760 (1,307)749 (1,296)Miscellaneous Income and Discounts 23,333 10,266 13,067 7,212 16,121 ================================================================================= ============================================================= ================ 693,434 547,140 146,294 637,137 56,297 Total Revenue 3,818,837 3,133,651 685,186 3,601,950 216,886 Cost of Sales 32,391 21,135 (11,256)17,159 (15,232)COGS ‐ Pro Shop 148,750 113,725 (35,026)122,286 (26,464) 10,735 7,265 (3,470)10,855 121 COGS ‐ Food 80,636 60,845 (19,791)70,607 (10,029) 1,862 1,286 (576)2,176 314 COGS ‐ Non‐Alcoholic Beverages 14,833 8,750 (6,083)12,000 (2,833) 12,436 9,657 (2,779)9,149 (3,287)COGS ‐ Alcohol 65,459 59,487 (5,973)64,365 (1,094) ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 57,424 39,344 (18,081)39,339 (18,085)Total Cost of Sales 309,678 242,806 (66,872)269,258 (40,420) ================================================================================= ============================================================= ================ 636,010 507,797 128,213 597,798 38,212 GROSS INCOME 3,509,158 2,890,845 618,314 3,332,692 176,466 Labor 43,429 43,290 (139)39,130 (4,299)Golf Operation Labor 312,007 309,801 (2,206)262,209 (49,798) 10,287 9,250 (1,037)9,211 (1,077)General and Administrative 91,240 88,750 (2,490)86,325 (4,915) 72,383 69,120 (3,264)55,652 (16,731)Maintenance and Landscaping 587,737 622,477 34,740 527,283 (60,454) 26,027 22,593 (3,434)23,247 (2,780)F&B 208,887 185,935 (22,952)200,078 (8,808) 19,765 6,417 (13,348)4,316 (15,449)Sales and Marketing 69,536 62,900 (6,636)59,408 (10,128) ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 171,891 150,669 (21,222)131,555 (40,336)Total Direct Labor 1,269,407 1,269,862 455 1,135,303 (134,104) 8,451 13,890 5,439 9,797 1,346 Total Payroll Taxes 117,682 116,766 (915)89,762 (27,919) 5,127 12,280 7,153 10,155 5,028 Total Medical/Health Benefits 91,768 98,701 6,933 72,843 (18,925) 2,443 1,789 (654)2,639 196 Total Workmans Comp 18,177 15,063 (3,114)20,716 2,539 ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 16,021 27,959 11,938 22,591 6,570 Total Payroll Burden 227,626 230,530 2,904 183,321 (44,305) ================================================================================= ============================================================= ================ 187,912 178,628 (9,284)154,146 (33,766)Total Labor 1,497,033 1,500,393 3,359 1,318,624 (178,409) Other Operational Expenses 4,572 11,167 6,595 8,767 4,194 Golf Ops 53,798 46,029 (7,769)67,583 13,786 28,257 14,549 (13,708)16,764 (11,493)G&A 130,916 102,995 (27,921)111,648 (19,267) 57,614 38,073 (19,541)36,723 (20,891)Maintenance 540,886 487,872 (53,014)473,697 (67,189) 2,634 2,355 (279)3,384 750 F&B 26,562 25,020 (1,542)25,638 (923) 8,372 1,050 (7,322)1,650 (6,721)Sales and Marketing 41,302 21,325 (19,977)16,938 (24,363) 13,259 13,557 298 15,394 2,135 Golf Cart Leases 108,423 122,013 13,590 129,134 20,711 298 0 (298)0 (298)Equipment Leases 2,385 0 (2,385)0 (2,385) 17,630 66,750 49,120 72,374 54,744 Utilities ‐ Maintenance 487,272 747,000 259,728 674,693 187,421 20,546 12,950 (7,596)14,070 (6,476)Utilities ‐ G&A 146,996 134,725 (12,271)138,271 (8,726) 10,404 10,404 0 10,200 (204)Management Fees 93,636 93,636 0 91,800 (1,836) 4,000 3,812 (188)4,039 39 Insurance ‐ P&C 48,197 35,995 (12,202)34,122 (14,075) ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 167,586 174,667 7,081 183,365 15,780 Total Other Operational Expenses 1,680,371 1,816,610 136,239 1,768,123 87,752 ================================================================================= ============================================================= ================ 355,497 353,295 (2,203)337,511 (17,986)Total Expenses 3,177,405 3,317,003 139,598 3,086,748 (90,657) ================================================================================= ============================================================= ================ 280,512 154,502 126,011 260,286 20,226 EBITDAR 331,753 (426,158)757,911 245,945 85,809 ================================================================================= ============================================================= ================ 280,512 154,502 126,011 260,286 20,226 EBITDA 331,753 (426,158)757,911 245,945 85,809 Interest Expense/Dep&Amt 0 0 0 0 0 Other Expense 0 0 0 (343) (343) 0 0 0 0 0 Capital Improvements/Cap Reserve 27,500 0 (27,500)20,529 (6,972) ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 0 0 0 0 0 Total Interest Expense 27,500 0 (27,500)20,186 (7,315) ================================================================================= ============================================================= ================ 280,512 154,502 126,011 260,286 20,226 Net Income 304,253 (426,158)730,411 225,759 78,494 El Conquistador Golf Club For the Month Ending March 31st, 2023 March YTD ATTACHMENT DConsolidated Year-to-Date Financial Report through March 2023FY 2022/2023FundFY 22/23Beginning BalanceRevenueOther Fin Sources/Transfers InTotal In Personnel O&M CapitalDebt ServiceCapital Leases /Transfer OutTotal OutFund Balance Through March 2023General Fund 30,390,425 40,777,810 40,777,810 23,188,876 8,587,080 458,499 11,048,965 43,283,420 27,884,815 Highway Fund 1,206,986 3,153,113 3,153,113 867,410 371,981 1,234,342 2,473,733 1,886,366 Grants and Contributions Fund 208,250 5,444,029 5,444,029 84,249 41,482 125,731 5,526,548 Seizure & Forfeiture - Justice/State 237,863 10,237 10,237 51,535 51,535 196,565 Community Center Fund 5,860,458 7,525,145 7,525,145 1,945,137 2,831,671 1,199,974 2,138,874 8,115,656 5,269,946 Municipal Debt Service Fund 164,136 147,716 4,200,971 4,348,687 8,645 4,331,059 4,339,704 173,119 Water Resource System & Dev. Impact Fee Fund 17,544,433 1,506,594 1,506,594 86,217 651,678 335,322 1,073,217 17,977,810 Townwide Roadway Dev Impact Fee Fund 1,939,688 157,467 157,467 2,190 2,190 2,094,965 Parks & Recreation Impact Fee Fund 509,474 111,778 111,778 1,022 1,022 620,230 Police Impact Fee Fund 132,559 39,458 39,458 292 121,500 121,792 50,225 Capital Fund 24,110,390 1,066,722 9,000,000 10,066,722 163,420 4,162 13,150,656 13,318,238 20,858,874 PAG/RTA Fund 873,366 275,919 275,919 33,878 479,143 513,021 636,264 Water Utility 12,628,510 13,952,346 13,952,346 2,552,530 6,310,801 489,027 4,436,072 2,440 13,790,870 12,789,986 Stormwater Utility 1,125,140 1,106,294 1,106,294 627,480 241,908 22,820 892,208 1,339,226 Benefit Self Insurance Fund 2,869,952 3,536,712 3,536,712 3,520,802 3,520,802 2,885,862 Recreation In-Lieu Fee Fund 16,617 66 66 - 16,683 Total 99,818,247 78,811,406 13,200,971 92,012,377 29,344,853 22,136,433 17,727,621 9,102,453 13,311,779 91,623,139 100,207,485 ATTACHMENT EGeneral Fund Local Sales Tax Collections FY 2022/23JULAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNTOTALConstruction Sales Tax586,039 575,738 540,567 518,177 382,338 478,496 580,594 364,554 331,226 4,357,729 Utility Sales Tax317,210 371,973 356,012 334,868 295,825 266,797 293,200 333,721 320,870 2,890,476 Retail Sales Tax716,720 680,117 691,138 713,672 729,067 838,562 995,470 705,424 711,636 6,781,805 Bed Tax146,263 128,132 114,626 142,628 213,392 186,186 165,540 256,564 320,963 1,674,294 Restaurant & Bar Sales Tax186,438 180,577 199,405 204,482 205,881 227,422 246,520 215,557 281,190 1,947,472 All Other Local Sales Tax *210,893 199,992 202,571 205,672 240,009 259,665 291,232 268,511 287,294 2,165,839 Monthly Total 2,163,563$ 2,136,529$ 2,104,319$ 2,119,499$ 2,066,512$ 2,257,128$ 2,572,556$ 2,144,331$ 2,253,179$ 19,817,615$ Cumulative Total2,163,563$ 4,300,092$ 6,404,411$ 8,523,910$ 10,590,421$ 12,847,549$ 15,420,105$ 17,564,436$ 19,817,615$ Monthly variance240,939$ 225,525$ 51,037$ (287,250)$ (359,497)$ 200,346$ (232,225)$ (162,723)$ 241,115$ Cumulative variance240,939$ 466,464$ 517,501$ 230,250$ (129,247)$ 71,098$ (161,126)$ (323,849)$ (82,735)$ FY 2021/22JULAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNTOTALConstruction Sales Tax 441,038 419,552 651,924 906,165 509,231 436,821 829,833 525,234 491,178 601,856 466,142 582,006 6,860,980 Utility Sales Tax 321,489 383,548 329,545 323,173 285,048 238,499 253,620 474,092 115,418 252,114 234,820 261,849 3,473,215 Retail Sales Tax 675,726 647,693 641,711 682,029 727,762 814,794 1,015,258 701,089 686,381 818,648 793,639 718,525 8,923,255 Bed Tax 130,217 117,012 93,538 108,884 392,162 157,378 205,021 181,927 257,471 321,178 247,836 171,705 2,384,329 Restaurant & Bar Sales Tax 172,386 162,947 172,178 195,482 227,724 191,664 226,775 199,622 206,978 233,228 226,654 219,474 2,435,113 All Other Local Sales Tax *181,767 180,252 164,385 191,016 284,083 217,626 274,274 225,090 254,639 285,717 248,743 221,793 2,729,386 Monthly Total 1,922,624$ 1,911,004$ 2,053,282$ 2,406,749$ 2,426,009$ 2,056,782$ 2,804,781$ 2,307,054$ 2,012,065$ 2,512,741$ 2,217,835$ 2,175,352$ 26,806,278$ Cumulative Total1,922,624$ 3,833,628$ 5,886,910$ 8,293,659$ 10,719,668$ 12,776,451$ 15,581,231$ 17,888,285$ 19,900,350$ 22,413,091$ 24,630,926$ 26,806,278$ *Does not include cable franchise fees or sales tax audit revenues ATTACHMENT FGeneral Fund State Shared RevenuesFY 2022/23JULAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNTOTALState Shared Income Tax 756,893 756,894 756,893 756,893 756,893 756,893 756,895 756,893 756,893 6,812,040 State Shared Sales Tax 308,350 462,557 664,529 559,547 823,170 575,594 246,387 1,007,946 568,981 5,217,061 County Auto Lieu 97,269 201,901 209,941 195,695 270,425 175,823 195,867 182,872 267,340 1,797,133 Smart and Safe- - - - - 126,622 - - - 126,622 Opioid Settlement- - - - - - - - 91,120 91,120 Monthly Total 1,162,512$ 1,421,352$ 1,631,363$ 1,512,135$ 1,850,488$ 1,634,932$ 1,199,149$ 1,947,711$ 1,684,334$ 14,043,976$ Cumulative Total 1,162,512$ 2,583,864$ 4,215,227$ 5,727,362$ 7,577,850$ 9,212,782$ 10,411,931$ 12,359,642$ 14,043,976$ Monthly variance 269,837$ 207,656$ 435,171$ 276,657$ 728,539$ 140,931$ (53,834)$ 786,088$ 423,354$ Cumulative variance 269,837$ 477,493$ 912,664$ 1,189,322$ 1,917,861$ 2,058,792$ 2,004,958$ 2,791,046$ 3,214,400$ FY 2021/22JULAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNTOTALState Shared Income Tax 500,637 500,637 517,313 517,313 517,313 517,313 517,313 517,313 517,313 517,313 517,313 517,313 6,174,404 State Shared Sales Tax 291,674 534,620 464,795 538,626 428,064 680,044 569,532 458,855 555,746 671,412 521,466 922,244 6,637,078 County Auto Lieu 100,364 178,439 214,084 179,539 176,572 183,593 166,138 185,396 187,906 231,739 168,035 298,521 2,270,326 Smart and Safe- - - - - 113,051 - 59 15 - - 122,828 235,953 Opioid Settlement- - - - - - - - - - - - - Monthly Total 892,675$ 1,213,696$ 1,196,192$ 1,235,478$ 1,121,949$ 1,494,001$ 1,252,983$ 1,161,623$ 1,260,980$ 1,420,464$ 1,206,814$ 1,860,906$ 15,317,760$ Cumulative Total 892,675$ 2,106,371$ 3,302,563$ 4,538,040$ 5,659,989$ 7,153,990$ 8,406,973$ 9,568,596$ 10,829,576$ 12,250,040$ 13,456,854$ 15,317,760$ Fiscal Year 2022/23 Quarterly Financial Update Through March 31, 2023 May 24, 2023 FY 2022/23 YTD Q3 (Jul -Mar 2023) Sales tax collections continue to grow but at slower pace Restaurant & bar leads sales tax growth Construction sales tax slowing from prior year Total General Fund, Highway Fund And Community Center Fund sources and uses are within budget NOTE: All amounts are preliminary, unaudited and subject to change Budgeted Use of Fund Balance: ($13.8M) Estimated Use of Fund Balance: ($7.1M) Estimated Ending Fund Balance: $23.3M 48.4% of budgeted expenditures Exceeds Council 30% Policy by $8.8M General Fund –Q3 YTD $39.3M $42.4M$40.8M $43.3M $50.7M $64.5M $M $10M $20M $30M $40M $50M $60M $70M Sources Uses General Fund FY 22/23 Through March PY Actual CY Actual CY Budget General Fund Sources –Q3 YTD FY22 Actuals FY23 Actuals Budget % of Budget Year -End Estimate Local Sales Taxes $ 19,736,016 $ 20,186,384 $ 25,270,959 79.9%$ 27,327,534 State Shared Revenues 10,829,576 14,043,976 17,605,693 79.8%18,496,724 Charges for Services 1,891,862 2,056,809 3,046,515 67.5%2,954,606 Licenses & Permits 1,930,126 2,197,281 2,223,824 98.8%2,636,961 Grant Revenue 3,590,972 453,583 455,000 99.7%659,000 All Other 1,334,928 1,839,777 2,137,000 86.1%2,597,400 Total $ 39,313,480 $ 40,777,810 $ 50,738,991 80.4%$ 54,672,225 General Fund Uses –Q3 YTD FY22 Actuals FY23 Actuals Budget % of Budget Year -End Estimate Personnel $ 20,225,646 $ 23,188,876 $ 34,876,210 66.5%$ 33,388,977 Operations & Maintenance 17,391,437 8,587,080 11,809,548 72.7%11,549,240 Capital 364,035 458,499 1,387,725 33.0%848,382 Transfers Out 4,424,073 11,048,965 16,446,977 67.2%15,996,977 Total $ 42,405,191 $ 43,283,420 $ 64,520,460 67.1%$ 61,783,576 Budgeted Use of Fund Balance: ($489,000) Estimated Use of Fund Balance: ($333,000) Estimated Ending Fund Balance: $874,400 Highway Fund –Q3 YTD $2.9M $3.2M$3.2M $2.5M $4.2M $4.7M $.0M $.5M $1.0M $1.5M $2.0M $2.5M $3.0M $3.5M $4.0M $4.5M $5.0M Sources Uses Highway Fund FY 22/23 Through March PY Actual CY Actual CY Budget Highway Fund Sources –Q3 YTD FY22 Actuals FY23 Actuals Budget % of Budget Year -End Estimate Licenses & Permits $ 22,852 $ 19,792 $ 25,000 79.2%$ 26,500 State Shared Revenues 2,876,605 3,025,678 4,127,100 73.3%4,127,100 All Other 9,504 107,643 11,000 978.6%117,825 Total $ 2,908,961 $ 3,153,113 $ 4,163,100 75.7%$ 4,271,425 Highway Fund Uses –Q3 YTD FY22 Actuals FY23 Actuals Budget % of Budget Year -End Estimate Personnel $ 816,752 $ 867,410 $ 1,202,574 72.1%$ 1,196,095 Operations & Maintenance 396,254 371,981 823,615 45.2%766,518 Capital 1,991,694 1,234,342 2,626,000 47.0%2,641,398 Total $ 3,204,700 $ 2,473,733 $ 4,652,189 53.2%$ 4,604,011 Community Center Fund –Q3 YTD Budgeted Use of Fund Balance: ($4.7M) Estimated Use of Fund Balance: ($4.9M) Estimated Ending Fund Balance: $1M $7.1M $4.4M $7.5M $8.1M$8.5M $13.2M $M $1M $2M $3M $4M $5M $6M $7M $8M $9M $10M $11M $12M $13M $14M Sources Uses Community Center Fund FY 22/23 Through March PY Actual CY Actual CY Budget Community Center Fund Sources –Q3 YTD FY22 Actuals FY23 Actuals Budget % of Budget Year -End Estimate Contracted Operating Revenues $ 3,601,950 $ 3,818,837 $ 3,980,149 95.9%$ 4,550,938 Town Operating Revenues 807,820 776,679 887,800 87.5%1,205,500 Other Revenues 2,722,976 2,929,629 3,639,386 80.5%3,942,063 Total $ 7,132,746 $ 7,525,145 $ 8,507,335 88.5%$ 9,698,501 Community Center Fund Uses –Q3 YTD FY22 Actuals FY23 Actuals Budget % of Budget Year -End Estimate Contracted Operating Expenditures $ 3,376,191 $ 3,514,583 $ 4,723,618 74.4%$ 4,689,972 Town Operating Expenditures 738,636 1,373,033 1,695,573 81.0%1,908,299 Capital Outlay 92,782 1,199,974 2,666,700 45.0%1,853,347 Transfers Out 168,519 2,028,066 4,085,380 49.6%6,107,341 Total $ 4,376,128 $ 8,115,656 $ 13,171,271 61.6%$ 14,558,959 Town Council Regular Session A. Meeting Date:05/24/2023 Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Minutes - May 3, May 10 and May 11, 2023 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with the following changes), the May 3, May 10 and May 11, 2023, minutes. Attachments 5-3-23 Draft Minutes 5-10-23 Draft Budget Study Session Minutes 5-11-23 Draft Budget Study Session Minutes D R A F T MINUTES ORO VALLEY TOWN COUNCIL REGULAR AND STUDY SESSION MAY 3, 2023 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Mayor Winfield called the meeting to order at 6:00 p.m. ROLL CALL Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice-Mayor Tim Bohen, Councilmember Joyce Jones-Ivey, Councilmember Josh Nicolson, Councilmember Steve Solomon, Councilmember Absent:Harry Greene, Councilmember PLEDGE OF ALLEGIANCE Mayor Winfield led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Deputy Town Clerk Michelle Stine announced the upcoming Town meetings. MAYOR AND COUNCIL REPORTS ON CURRENT EVENTS Councilmember Jones-Ivey encouraged involvement and volunteerism for Project Graduation. Mayor Winfield recognized staff for participating in the Town's Earth Day buffelgrass removal event. Mayor Winfield recognized the Police Department's Officers of the Year. TOWN MANAGER'S REPORT ON CURRENT EVENTS Interim Town Manager Chris Cornelison reported the Youth Advisory Council will be hosting a free 5/3/23 Minutes, Town Council Regular and Study Session 1 Interim Town Manager Chris Cornelison reported the Youth Advisory Council will be hosting a free workshop on "How to Get a Job" on Saturday, May 6, 2023. ORDER OF BUSINESS Mayor Winfield reviewed the order of business and stated the order would stand as posted. INFORMATIONAL ITEMS There were no informational items. CALL TO AUDIENCE Oro Valley resident Anthony Ferrara voiced his concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Devon Sloan voiced her concerns regarding family events at Steam Pump Ranch and the inclusion of the Oro Valley Historical Society. Oro Valley resident David Deivert voiced his concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Richard Furash requested a moment of silence in honor of the pedestrian who lost her life from the recent accident on Naranja Drive. Mr. Furash voiced his concerns regarding safety issues along Naranja Drive. Oro Valley resident Howard Richmond thanked the Council for their work and acknowledged the roundabout at La Cañada and Moore Road. Mr. Richmond voiced his concerns regarding internet issues in the northwest part of Oro Valley. Oro Valley resident Tim Tarris voiced his concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Doug Dalby voiced his concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Devin Smith voiced her concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. PRESENTATIONS 1.Presentation of graduating Youth Advisory Council (YAC) Members Constituent Services Coordinator Jessica Hynd provided an overview of the Youth Advisory Council (YAC) and recognized the following graduating members: Elena Hendrix Vincent Ferrara Lauren Ernzen Ryan Russell Alexei Mendez Matthew Kim 5/3/23 Minutes, Town Council Regular and Study Session 2 Sameer Sandhu Brooke Taylor 2.Proclamation - Kids to Parks Day Mayor Winfield proclaimed Saturday, May 20, 2023 as Kids to Parks Day. Parks and Recreation Director Kristy Diaz-Trahan accepted the proclamation. CONSENT AGENDA A.Minutes - April 12, April 13, April 14 and April 19, 2023 B.Resolution No. (R)23-18, authorizing and approving a first amendment to the Intergovernmental Agreement (IGA) between the Town of Oro Valley and Santa Cruz County regarding payment for the incarceration of municipal prisoners Motion by Mayor Joseph C. Winfield, seconded by Councilmember Josh Nicolson to approve Consent Agenda items (A) and (B) Vote: 6 - 0 Carried REGULAR AGENDA 1.DISCUSSION AND POSSIBLE ACTION REGARDING THE POTENTIAL EXPANSION OF THE TOWN'S SCHOOL RESOURCE OFFICER PROGRAM Police Chief Kara Riley provided an update on the program policy and costs and added that the Police Department engages the Town's Emergency Manager in the review process. She suggested providing budget information to the schools regarding the school resource officer program instead of the cost percentage. Motion by Councilmember Steve Solomon, seconded by Mayor Joseph C. Winfield that Oro Valley adopt the following policy: every school in Oro Valley with an enrollment of 200 or more students shall 1) have the Oro Valley Police Department and Emergency Response Planner annually review and provide input to their security and emergency plans and 2) have a School Resource Officer or other alternative security approved by the Oro Valley Police Department. Oro Valley shall request a reimbursement from each school for the cost of the Oro Valley provided school resource officers. Vote: 6 - 0 Carried Mayor Winfield recommended removing the enrollment number and commented that the Town may not have the authority to require every school to participate and questioned using the word "shall". Chief Riley reported the Town Attorney recommended using the word "should". Councilmember Soloman accepted these suggestions as friendly amendments to the motion; to remove the number of "200 or more" and change the word "shall" to "should". Vice Mayor Barrett discussed specifying K-12 to clarify the type of school. Councilmember Solomon amended the motion to include the language "K-12". 5/3/23 Minutes, Town Council Regular and Study Session 3 Discussion ensued amongst the Council and staff regarding item # 1. Motion by Councilmember Steve Solomon, seconded by Mayor Joseph C. Winfield FINAL MOTION AS AMENDED: That Oro Valley adopt the following policy: Every K-12 school in Oro Valley should 1) have the Oro Valley Police Department and emergency response planner annually review and provide input to their security and emergency plans and 2) have a school resource officer or other alternate security approved by the Oro Valley Police Department. Oro Valley shall request a reimbursement from each school for the cost of Oro Valley provided school resource officers. Vote: 6 - 0 Carried Discussion continued amongst the Council and staff regarding Item #1. FUTURE AGENDA ITEMS No future agenda items were requested. ADJOURNMENT OF THE REGULAR SESSION Motion by Mayor Joseph C. Winfield, seconded by Councilmember Josh Nicolson to adjourn the Regular Session at 7:14 p.m. Vote: 6 - 0 Carried STUDY SESSION CALL TO ORDER Mayor Winfield called the Study Session to order at 7:23 p.m. STUDY SESSION AGENDA 1.DISCUSSION REGARDING THE DEVELOPMENT OF A TOWN OF ORO VALLEY TRAFFIC STANDARDS PLAN Vice Mayor Barrett introduced the item and explained the reasons it was requested for review. Public Works Director and Town Engineer Paul Keesler presented information regarding codes and standards the Town utilized, including how standards were applied and how these help with inquiries brought to Town Council. Discussion ensued amongst Council and staff regarding Study Session item #1. The Council directed staff to update the street and subdivision standards with more inclusive code references, including level of service, safety standards, Traffic Impact Analysis requirements and for the new standards to be all inclusive of all traffic issues, rather than just subdivisions. ADJOURNMENT 5/3/23 Minutes, Town Council Regular and Study Session 4 Mayor Winfield adjourned the meeting at 7:55 p.m. ______________________________ Danielle Tanner Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular and study session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 3rd day of May 2023. I further certify that the meeting was duly called and held and that a quorum was present. _______________________________ Michelle Stine, MMC Deputy Town Clerk 5/3/23 Minutes, Town Council Regular and Study Session 5 D R A F T AGENDA ORO VALLEY TOWN COUNCIL BUDGET STUDY SESSION May 10, 2023 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE BUDGET STUDY SESSION AT OR AFTER 5:00 PM CALL TO ORDER Mayor Winfield called the meeting to order at 5:02 p.m ROLL CALL Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice Mayor Tim Bohen, Councilmember Harry Greene, Councilmember Joyce Jones-Ivey, Councilmember Steve Solomon, Councilmember Absent:Josh Nicolson, Councilmember BUDGET STUDY SESSION AGENDA 1.PRESENTATION AND DISCUSSION OF THE FY23/24 TOWN MANAGER'S RECOMMENDED BUDGET Interim Town Manager Chris Cornelison provided a brief overview of item #1 and introduced the FY23/24 Town Manager's Recommended Budget Police Department Police Chief Kara Riley gave an overview of the proposed FY 23/24 Police Department budget that included the following: FY 22/23 Major Accomplishments and Highlights Departmental Approach, Future Goals FY 23/24 Department Budgets Strategic Plan and Public Safety Councilmember Nicolson joined the meeting at 5:17 p.m. Questions and comments from Council, regarding the proposed Police Department budget were received after Chief Riley's presentation. 5/10/23 Minutes, Town Council Budget Study Session 1 Mayor Winfield recessed the meeting at 6:05 p.m. Mayor Winfield reconvened the meeting at 6:13 p.m Parks & Recreation Parks & Recreation Director Kristy Diaz-Trahan began the presentation regarding the proposed FY 23/24 Parks & Recreation budget and included the following: Current Year Accomplishments Town Council FY23/24 to 24/25 Strategic Plan Parks & Recreation Department Administration Division Park Management Deputy Parks and Recreation Director Matt Jankowski continued the presentation and included the following: Aquatics Division Community Center Recreation and Culture Ms. Diaz-Trahan resumed the presentation and included the following: FY 23/24 Department Budgets Department Comparison Mr. Darryl Janisee, El Conquistador Golf General Manager , continued the presentation which included the following: Indigo Golf Partners El Conquistador 36-holes Food and Beverage Pusch Ridge 9-holes El Conquistador Golf (36-hole)Revenue El Conquistador Golf (36-hole) Expenses Food and Beverage - Revenue and Expenses Pusch Ridge Golf (9-hole) Revenue Pusch Ridge Golf (9-hole) Expenses Connections Questions and comments from Council regarding the proposed Parks & Recreation budget were received after the presentation. Mayor Winfield recessed the meeting at 8:11 p.m. Mayor Winfield reconvened the meeting at 8:25 p.m Public Works Public Works Director and Town Engineer Paul Keesler provided an overview of the proposed FY 23/24 Public Works budget and presented the following: Current Budget Major Accomplishments Current Budget Highlights over the past year Current Budget Challenges FY24 Budget Objectives FY23/24 Department Budgets Public Works - General Fund/Capital Fund Public Works - Highway Fund 5/10/23 Minutes, Town Council Budget Study Session 2 Public Works - Stormwater Utility Questions and comments from Council regarding the proposed Public Works budget were received after Mr. Keesler's presentation. ADJOURNMENT Mayor Winfield adjourned the meeting at 9:53 p.m. _____________________________________________ Michelle Stine, MMC, Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the budget study session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 10th day of May 2023. I further certify that the meeting was duly called and held and that a quorum was present. ____________________________________________ Michael Standish, CMC Town Clerk 5/10/23 Minutes, Town Council Budget Study Session 3 D R A F T AGENDA ORO VALLEY TOWN COUNCIL BUDGET STUDY SESSION May 11, 2023 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE BUDGET STUDY SESSION AT OR AFTER 5:00 PM CALL TO ORDER Mayor Winfield called the meeting to order at 5:06 p.m. ROLL CALL Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice Mayor Tim Bohen, Councilmember Harry Greene, Councilmember Joyce Jones-Ivey, Councilmember Josh Nicolson, Councilmember Steve Solomon, Councilmember BUDGET STUDY SESSION AGENDA 1.PRESENTATION AND DISCUSSION OF THE FY23/24 TOWN MANAGER'S RECOMMENDED BUDGET Water Utility Water Utility Director Peter Abraham gave an overview of the proposed FY 23/24 Water Utility Department budget that included the following: The Oro Valley Water Utility Fiscal Year 2022/23 Accomplishments Fiscal Year 2023/24 Objectives Fiscal Year Department Budgets Operating Fund Budget Operation and Maintenance Expenses Capital Projects and Impact Fee Fund Questions and comments from Council regarding the proposed Water Utility Department budget were received after Mr. Abraham's presentation. Mayor Winfield recessed the meeting at 6:37 p.m. 5/11/23 Minutes, Town Council Budget Study Session 1 Mayor Winfield reconvened the meeting at 6:47 p.m. Community and Economic Development Department (CED) Community and Economic Development Department Director Paul Melcher gave an overview of the proposed FY 23/24 Community and Economic Development Department budget that included the following: Community and Economic Development Department Essential functions for Oro Valley CED Major Accomplishments CED Primary Employer, Business, and Tourism Investments Oro Valley Economic Development Objectives CED Budget Major Requests: Planning Division CED Budget Major Requests: Permitting Division CED Budget Major Requests: Inspections and Code Compliance Community & Economic Development FY Increase Summary Questions and comments from Council regarding the proposed Community and Economic Development Department budget were received after Mr. Melcher's presentation. Town Court Town Magistrate Judge James Hazel provided a brief overview of the proposed Town Court budget. Court Administrator Brittany Kimball presented the proposed FY 23/24 Town Court budget that included the following: Major Accomplishments - Town Court FY 22/23 FY 23/24 Objectives - Town Court FY 23/24 Department Budgets Questions and comments from Council regarding the proposed Town Court budget were received after Ms. Kimball's presentation. Mayor Winfield recessed the meeting at 8:11 p.m. Mayor Winfield reconvened the meeting at 8:19 p.m. Town Administration Chief Financial Officer David Gephart gave an overview of the proposed FY 23/24 Town Administration budget that included the following: Administration Departments/Functions Major Accomplishments - Administration FY 22/23 Budget Comparison - Administrative Departments Budget Comparison by Category Highlights of Budget Changes - Administration Budget Comparison - General Administration General Administration Town Benefits Overview Major Initiatives for FY 23/24 - Administration Questions and comments from Council regarding the proposed Town Administration budget were received after the presentation. Capital Improvement Projects (CIP) 5/11/23 Minutes, Town Council Budget Study Session 2 Management Analyst Karl Shaddock gave an overview of the proposed FY 23/24 Capital Improvement Projects budget that included the following: CIP Overview FY 23/24 Recommended CIP: $47,654,635 FY 23/24 Recommended CIP Funding Sources; $47,654,635 Streets and Roads Water and Stormwater Infrastructure Parks and Recreation Public Safety, Technology, Public Facilities and Other Anticipated Project Carryover Questions and comments from Council regarding the proposed Capital Improvement budget were received after Mr. Shaddock's presentation. ADJOURNMENT Mayor Winfield adjourned the Study Session at 9:58 p.m. _________________________________ Michelle Stine, MMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the budget study session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 11th day of May 2023. I further certify that the meeting was duly called and held and that a quorum was present. ____________________________________________ Michael Standish, CMC Town Clerk 5/11/23 Minutes, Town Council Budget Study Session 3 Town Council Regular Session B. Meeting Date:05/24/2023 Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Resolution No. (R)23-19, approving the Agenda Committee assignment for the period of June 1, 2023 to August 31, 2023 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: Per the Town Council Parliamentary Rules and Procedures & Code of Conduct, the Town Council shall approve the Agenda Committee meeting assignments. Attached is the proposed Agenda Committee meeting assignment of Councilmember Greene for the period of June 1, 2023 to August 31, 2023. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to APPROVE Resolution No. (R)23-19, approving the Agenda Committee assignment for the period of June 1, 2023, to August 31, 2023. Attachments (R)23-19 Agenda Committee Assignment CM Greene RESOLUTION NO. (R)23-19 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ASSIGNING COUNCILMEMBER GREENE TO THE AGENDA COMMITTEE FOR THE PERIOD OF JUNE 1, 2023 THROUGH AUGUST 31, 2023; AND DIRECTING THE TOWN MANAGER, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, on September 19, 2001, the Mayor and Council adopted the Town Council Parliamentary Rules & Procedures and Code of Conduct; and WHEREAS, pursuant to section 5.2 (A) Town of Oro Valley Parliamentary Rules & Procedures and Code of Conduct, the Town Council shall set and approve the Agenda Committee meeting assignments; and WHEREAS, Town Council wishes to assign Councilmember Greene to the Agenda Committee for the period of June 1, 2023 through August 31, 2023. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, as follows: SECTION 1. That Councilmember Greene is hereby assigned to the Agenda Committee for the period of June 1, 2023 through August 31, 2023. SECTION 2. That the Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents to take all steps necessary to carry out the purposes and intent of this resolution. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 24th day of May, 2023. TOWN OF ORO VALLEY ___________________________ Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM: ____________________________ __________________________________ Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: _______________________ Date: _____________________________ Town Council Regular Session 1. Meeting Date:05/24/2023 Requested by: Councilmember Solomon and Councilmember Greene Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office SUBJECT: DISCUSSION AND POSSIBLE ACTION ON ALLOWED USES OF THE PUSCH RIDGE GOLF COURSE RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: Councilmember Solomon and Councilmember Greene requested this agenda item. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to... Attachments No file(s) attached.