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HomeMy WebLinkAboutPackets - Stormwater Utillity Commission (188)       AGENDA STORMWATER UTILITY COMMISSION REGULAR SESSION SEPTEMBER 17, 2020 ONLINE ZOOM MEETING Join Zoom Meeting: https://orovalley.zoom.us/j/92091617183 To attend via phone only, dial 1-346-248-7799 Meeting ID: 920 9161 7183          REGULAR SESSION AT OR AFTER 4:00 PM   CALL TO ORDER   ROLL CALL   CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.   COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY)   DIRECTORS REPORT (INFORMATIONAL ONLY)   REGULAR SESSION AGENDA   1.REVIEW AND APPROVAL OF THE JULY 16, 2020 MEETING MINUTES   2.RECOGNITION OF OUTGOING STORMWATER UTILITY COMMISSION COUNCIL LIAISON BILL RODMAN   3.DISCUSSION OF MEETINGS AND EVENTS   4.DISCUSSION OF BIGHORN FIRE AND IMPACTS   5.DISCUSSION OF ANNUAL STORMWATER UTILITY RATE ANALYSIS AND APPROVAL OF A NO RATE ADJUSTMENT SCENARIO RECOMMENDATION TO MAYOR AND COUNCIL   6.DISCUSSION OF ARIZONA DEPARTMENT OF WATER RESOURCES (ADWR) COMMUNITY ASSISTANCE VISIT AUDIT   7.DISCUSSION OF TOWN OF ORO VALLEY'S 2020 MS4 ANNUAL REPORT AND DISCHARGE MONITORING REPORT   8.DISCUSSION OF CANCELLATION OF THE OCTOBER 2020 STORMWATER UTILITY COMMISSION FIELD TRIP   9.DISCUSSION OF CARMACK WASH REMAPPING   10.DISCUSSION OF HIGHLAND WASH FLOOD MITIGATION PROJECT   11.DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE OCTOBER 15, 2020 SWUC REGULAR SESSION MEETING   FUTURE AGENDA ITEMS   ADJOURNMENT   POSTED: 9/10/20 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700.  INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair.    In accordance with Amendment #2 of the Mayoral Proclamation of Emergency issued on March 27, 2020, the following restrictions have been placed on all public meetings until further notice:   1. In-person attendance by members of the public is prohibited.   2. Members of the public can either watch or listen to the public meeting online https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas  or, if they would like to participate in the meeting (e.g. speak at Call to Audience or speak on a Regular Agenda item), they can attend the meeting and participate via the on-line meeting application, Zoom, https://orovalley.zoom.us/j/92091617183 ,  or may participate telephonically only by dialing 1-346-248-7799 prior to or during the posted meeting using Meeting ID: 920 9161 7183.   3. If a member of the public would like to speak at either Call to Audience or on a Regular Agenda item, it is highly encouraged to email your request to speak to stwov@orovalleyaz.gov and please indicate which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience," please specify what you wish to discuss and include your name and town/city of residence in order to provide the Mayor/Chair with advance notice so you can be called upon more efficiently during the Zoom meeting.   4. All members of the public who participate in the Zoom meeting either with video or telephonically will enter the meeting with microphones muted. For those participating via computer/tablet/phone device, you may choose whether to turn your video on or not. If you have not provided your name to speak prior to the meeting as specified whether to turn your video on or not. If you have not provided your name to speak prior to the meeting as specified in #3 above, you will have the opportunity to be recognized when you “raise your hand.” Those participating via computer/tablet/phone device can click the “raise your hand” button during the Call to the Public or Regular Agenda item, and the Chair will call on you in order, following those who submit their names in advance. For those participating by phone, you can press *9, which will show the Chair that your hand is raised. When you are recognized at the meeting by the Chair, your microphone will be unmuted by a member of staff and you will have three minutes to speak before your microphone is again muted.   5. If a member of the public would like to submit written comments to the Stormwater Utility Commission for their consideration prior to the meeting, please email those comments to stwov@orovalleyaz.gov no later than sixty minutes before the public meeting. Those comments will then be electronically distributed to the public body prior to the meeting.   If you have questions, please contact the Commission's Recording Secretary, at 520-229-4850 or email at stwov@orovalleyaz.gov. Thank you for your cooperation.   “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.”      Stormwater Utility Commission 1. Meeting Date:09/17/2020   Submitted By:Yarina Hynd, Public Works SUBJECT: REVIEW AND APPROVAL OF THE JULY 16, 2020 MEETING MINUTES RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes), the July 16, 2020 meeting minutes as written. Attachments 07-16-20 Draft Minutes  D R A F T MINUTES STORMWATER UTILITY COMMISSION REGULAR SESSION JULY 16, 2020 VIA ZOOM MEETING            REGULAR SESSION AT OR AFTER 4:00 PM   CALL TO ORDER   ROLL CALL Present: Joseph Cuffari, Chair Joan Brown, Vice Chair Richard Hawkinson, Commissioner Jack Stinnett, Commissioner Staff Present:John Spiker, Stormwater Division Manager Justin Turner, Senior Stormwater Engineer Bill Rodman, Town Council Liaison  The Stormwater Utility Commission Meeting was held electronically via Zoom. Commissioner Hawkinson attended by telephone.   CALL TO AUDIENCE Stormwater Division Manager John Spiker provided instructions regarding conduct and participation in the Zoom meeting. Chair Cuffari noted there were members of the audience in attendance, however, there were no speaker requests or raised hands during the Call to Audience.   COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY) Council Liaison Bill Rodman provided an update on the status of the Town budget and reported that the FY 20/21 Budget was passed.   DIRECTORS REPORT (INFORMATIONAL ONLY) Mr. Spiker reported that there are two seats on the Stormwater Utility Commission Board that are opened to be filled. We will be pursuing the filling of those seats in September.   REGULAR SESSION AGENDA   1.REVIEW AND APPROVAL OF THE JUNE 18, 2020 MEETING MINUTES       Motion by Commissioner Richard Hawkinson, seconded by Commissioner Jack Stinnett to approve the June 18, 2020 regular session minutes as written.  Vote: 4 - 0 Carried 7/16/20 Minutes, Stormwater Utility Commission Regular Session 1  Vote: 4 - 0 Carried   2.DISCUSSION OF MEETINGS AND EVENTS       Mr. Spiker reported on Stormwater meetings and events.   3.DISCUSSION OF BIGHORN FIRE AND IMPACTS       Mr. Spiker reported on the impacts of the Bighorn Fire and that at this time there are approximately 119,500 acres burned, that is the largest forest fire in Pima County history, and it is about 90% contained. It is believed that the upcoming monsoon season will bring 100% containment. We will then move on to the next phase of potential flooding. Mr. Spiker reported on the efforts by the Town and Pima County regarding outreach to residents, maintenance and post fire hazard mitigation mapping.   4.DISCUSSION OF THE PIMA COUNTY FLOOD CONTROL DISTRICT AND TOWN OF ORO VALLEY RESTUDY OF THE NORTH RANCH WASH       Senior Stormwater Engineer Justin Turner reported on the restudy of North Ranch Wash.   5.DISCUSSION OF THE FALL 2020 STORMWATER UTILITY COMMISSION FIELD TRIP       Discussion ensued regarding the potential date for the October field trip and the availability of the commissioners for attendance. The question was raised about our ability to maintain social distancing during the trip if those rules are still in place.   FUTURE AGENDA ITEMS Future agenda items were discussed as follows: Bighorn Fire and Impacts Highland Wash Carmack Wash Field Trip MS4 Annual Report ADWR Community Assistance visit recap Annual Rate Audit Financials   ADJOURNMENT    Motion by Vice Chair Joan Brown, seconded by Commissioner Richard Hawkinson to adjourn the meeting.  Vote: 4 - 0 Carried    Chair Cuffari adjourned the meeting at 4:47 p.m.     I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 16th day of July, 2020. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2020. ___________________________ 7/16/20 Minutes, Stormwater Utility Commission Regular Session 2 Yarina Hynd Office Specialist 7/16/20 Minutes, Stormwater Utility Commission Regular Session 3    Stormwater Utility Commission 2. Meeting Date:09/17/2020   Submitted By:Yarina Hynd, Public Works Subject RECOGNITION OF OUTGOING STORMWATER UTILITY COMMISSION COUNCIL LIAISON BILL RODMAN    Stormwater Utility Commission 3. Meeting Date:09/17/2020   Submitted By:Justin Turner, Public Works SUBJECT: DISCUSSION OF MEETINGS AND EVENTS RECOMMENDATION: N/A EXECUTIVE SUMMARY: The following is a list of immediate past, and future, stormwater meetings and events.    July 15, 2020 - Pima County Flood Control District Advisory Committee Meeting July 16, 2020 - Stormwater Utility Commission Regular Session Meeting July 17, 2020 - Ariz. Dept. Water Resources Community Assistance Contact (CAC), performance audit. August 19, 2020 - Pima County Flood Control District Advisory Committee Meeting August 20, 2020 - Stormwater Utility Commission Regular Session Meeting (canceled) September 1-30, 2020 - National Preparedness Month September 16, 2020 - Pima County Flood Control District Advisory Committee Meeting September 17, 2020 - Stormwater Utility Commission Regular Session Meeting September 30, 2020 - Stormwater Utility Small MS4 Annual Report due October 15, 2020 - Stormwater Utility Commission Regular Session Meeting October 21, 2020 - Pima County Flood Control District Advisory Committee Meeting November 18, 2020 - Pima County Flood Control District Advisory Committee Meeting November 19, 2020 - Stormwater Utility Commission Regular Session Meeting BACKGROUND OR DETAILED INFORMATION: For informational purposes only. FISCAL IMPACT: N/A SUGGESTED MOTION: For informational purposes only.    Stormwater Utility Commission 4. Meeting Date:09/17/2020   Submitted By:Justin Turner, Public Works SUBJECT: DISCUSSION OF BIGHORN FIRE AND IMPACTS RECOMMENDATION: N/A EXECUTIVE SUMMARY: The Bighorn Fire has presented the Town of Oro Valley with an increased threat of flooding. Coordination with Federal, State, and local agencies is ongoing in response to the fire and the post fire flood potential. BACKGROUND OR DETAILED INFORMATION: On June 5, 2020 lightning struck above Pusch Ridge in the Santa Catalina Mountains causing what would become the largest forest fire in Pima County history. As of July 8, 2020 the Bighorn Fire has burned roughly 119,000 acres across the entire mountain range. Pima, Pinal, and Cochise Counties all have watersheds that have become affected by the fire. The Town of Oro Valley has joined with these Counties and our Federal, State, and other local municipalities in a coordinated effort to address the fire response and post fire flooding potential. The Town of Oro Valley has been proactive in outreach efforts to notify our residents of the potential flood hazard associated with the fire asking folks to know their protect themselves and their property or business. Staff has encouraged area residents to know their flood hazards near their homes and directing them to the National Flood Insurance Program. In addition, the Town as encouraged folks to sign up for Pima County's ALERT System, where available, to get near real time updates on rainfall and stream gauge data as rainfall comes off of the mountain. The National Weather Service has also published a Bighorn Fire Burn Scar Flash Flood Briefing to provide specific weather patterns associated with the fire. A new release published on June 19, 2020 outlines steps the public could take to help themselves prepare https://www.orovalleyaz.gov/Government/News/Oro-Valley-proactive-floods-follow-fires. Coordination with Pima County Regional Flood Control District (PCRFCD) and the Arizona Department of Transportation for maintenance activities along the Canada Del Oro and Rooney Washes has transpired in preparation for potential flooding.  The Pima County Regional Flood Control District has also contracted with a consulting firm to perform post fire hydrology and hydraulic models for the mountain to assess potential flood threats and identify areas of concern. Coordination with PCRFCD is ongoing on this effort. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A    Stormwater Utility Commission 5. Meeting Date:09/17/2020   Submitted By:Justin Turner, Public Works SUBJECT: DISCUSSION OF ANNUAL STORMWATER UTILITY RATE ANALYSIS AND APPROVAL OF A NO RATE ADJUSTMENT SCENARIO RECOMMENDATION TO MAYOR AND COUNCIL RECOMMENDATION: Staff recommends approval of a no rate adjustment scenario. EXECUTIVE SUMMARY: Town Code 15-24-13 Section H says the Stormwater Utility Commission shall annually review the Stormwater Utility revenue requirements and recommend to the Town Council rate adjustments as necessary. Staff reviewed ongoing Stormwater Utility revenue and expenditures, and have determined that the current rate of $4.50/ERU will be sufficient for FY 20/21 to cover the costs of stormwater management and to provide for the operation, maintenance, and capital improvements of the stormwater system in the Town. Staff is recommending that the current Stormwater Utility Fee of $4.50 remain unchanged. BACKGROUND OR DETAILED INFORMATION: Annual rate and financial discussion review October 2019 - No rate adjustment recommended Annual rate and financial discussion review September 2018 - No rate adjustment recommended Annual rate and financial discussion review September 2017 - No rate adjustment recommended Annual rate and financial discussion review August 2016 - No rate adjustment recommended New rate adoption by Mayor and Council May 4, 2016 Initial rate review report on October 16, 2015 - “Stormwater Utility Rate Analysis” prepared by Assistant Director Aimee Ramsey Rate review, data analysis and scenario evaluation by the Stormwater Utility Commission January 2014 – October 2015 FISCAL IMPACT: There is no fiscal impact associated with adopting a no rate increase scenario for the Stormwater Utility. The current rate provides the necessary revenue and resources to meet the code mandates placed on the Town by both the federal (EPA) and state (ADEQ) jurisdictional authorities. The current rate is budgeted in this current fiscal year and assumed as the base rate in future fiscal scenarios as represented on the 5-year forecast attached. SUGGESTED MOTION: I MOVE to (approve or deny) a recommendation to Mayor and Council to support a status quo base rate for the Stormwater Utility for the upcoming fiscal year 2020-2021. Attachments FY 2021 Fund Summary  Annual Revenue Summary  5 Year Forecast  Rate Review Presentation  https://orovalleyaz.sharepoint.com/sites/publicworks/Budget/Stormwater Utility Supplement/Revenue Billed 8/14/2020 8:39 AM Oro Valley Storm Water Utility Comparison of Revenue Billed Annual Revenue Summary Prepared: 8/7/2020 Budget vs Recorded 20 vs 21 Actual Actual Month FY 2014 FY 2015 FY 2016 FY 2017*FY 2018 FY 2019 FY 2020 FY 2021 Variance Budget Deposit Budget 2022 July 55,623$ 56,235$ 56,868$ 93,312$ 100,986$ 101,998$ 105,296$ -$ -$ 0.0%105,540$ -$ -$ -$ August 55,514$ 56,053$ 56,914$ 93,624$ 101,134$ 103,649$ 105,507$ -$ -$ 0.0%105,540$ -$ -$ -$ September 77,033$ 79,006$ 79,597$ 126,624$ 142,515$ 146,494$ 148,787$ -$ -$ 0.0%148,000$ -$ -$ -$ October 55,712$ 56,227$ 57,005$ 95,586$ 101,631$ 104,443$ 105,131$ -$ -$ 0.0%105,540$ -$ -$ -$ November 55,556$ 56,515$ 57,083$ 95,679$ 101,953$ 104,574$ 105,876$ -$ -$ 0.0%105,540$ -$ -$ -$ December 77,615$ 79,541$ 79,693$ 135,704$ 142,582$ 147,130$ 148,095$ -$ -$ 0.0%148,000$ -$ -$ -$ January 56,135$ 56,935$ 57,142$ 96,148$ 101,561$ 104,936$ 105,877$ -$ -$ 0.0%105,540$ -$ -$ -$ February 56,127$ 56,783$ 57,219$ 96,110$ 101,692$ 105,055$ 106,176$ -$ -$ 0.0%105,540$ -$ -$ -$ March 77,670$ 79,288$ 79,786$ 140,135$ 143,240$ 147,421$ 149,276$ -$ -$ 0.0%148,000$ -$ -$ -$ April 56,224$ 56,638$ 57,233$ 99,674$ 102,015$ 105,221$ 106,353$ -$ -$ 0.0%105,540$ -$ -$ -$ May 56,086$ 56,621$ 57,645$ 100,710$ 101,945$ 105,196$ 106,509$ -$ -$ 0.0%105,540$ -$ -$ -$ June 77,711$ 79,297$ 131,189$ 141,195$ 143,072$ 147,981$ 149,783$ -$ -$ 0.0%148,000$ -$ -$ -$ Total 757,005$ 769,138$ 827,373$ 1,314,502$ 1,384,324$ 1,424,097$ 1,442,666$ -$ -$ 0.0%1,436,320$ -$ -$ -$ Budget 770,000$ 786,500$ 784,000$ 1,303,500$ 1,400,000$ 1,405,500$ 1,420,500$ 1,436,320$ -$ vs YTD Est. Actual (12,995)$ (17,362)$ 43,373$ 11,002$ (15,676)$ 18,597$ 22,166$ 1,436,320$ -$ 0.0% This comparison does not include any year end accruals or accrual reversals.*Rate change 06/16 - Increase FY 2014 FY 2015 FY 2016 FY 2017* 8,456$ 8,456$ 8,456$ 13,122$ 8 105,540$ 844,320$ 4 148,000$ 592,000$ *Rate Change 12 1,436,320$ https://orovalleyaz.sharepoint.com/sites/publicworks/Budget/Stormwater Utility Supplement/STORMWATER UTILITY 5Year_FY 2021 Stormwater Fund 5 Year Forecast Revised:8/14/2020 FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Final Budget # of Units: Residential 16,669 18,214 18,326 18,439 18,551 18,639 18,639 NEW:projected Residential 387 225 225 225 175 - - Commercial 6,229 8,154 8,154 8,154 8,154 8,154 8,154 NEW:projected Commercial - - - - - - - 1,353 - - - - - - 1,662 - - - - - - Total Units:26,300 26,593 26,705 26,818 26,880 26,793 26,793 Carry forward Fund Balance 895,126$ 944,991$ 1,076,241$ 1,006,771$ 811,844$ 688,364$ 807,467$ Includes vehicle cash reserve Revenue: Monthly Stormwater Utility Fee/Unit 4.50$ 4.50$ 4.50$ 4.50$ 4.50$ 4.50$ 4.50$ Gross Revenues 1,442,666$ 1,436,500$ 1,442,500$ 1,448,200$ 1,451,600$ 1,446,900$ 1,446,900$ Funding from Outside Sources 225,411 - - - - - Late Fees 950 1,500 1,500 1,500 1,500 1,500 1,500 Interest 12,924 1,000 1,000 1,000 1,000 1,000 1,000 1,681,951$ 1,439,000$ 1,445,000$ 1,450,700$ 1,454,100$ 1,449,400$ 1,449,400$ Expenses: Personnel Total Personnel:767,048$ 830,507$ 876,270$ 898,176$ 920,631$ 943,647$ 967,238$ Contracts/Services Outside Professional Services*251,571 153,493 65,200 66,900 68,650 70,400 72,200 Vehicle Repair & Maintenance a 3,492 15,000 15,400 15,800 16,200 16,650 17,100 Equipment Repair & Maintenance a 31,700 25,000 25,650 26,300 27,000 27,700 28,400 Rentals a - 1,000 1,050 1,100 1,150 1,200 1,250 Postage a 184 300 350 400 450 500 550 Printing & Binding a 1,450 1,500 1,550 1,600 1,650 1,700 1,750 Travel & Training a 6,331 9,600 9,850 10,100 10,400 10,700 11,000 Membership a 780 2,675 2,750 2,850 2,950 3,050 3,150 Office Supplies a 3,033 6,000 6,150 6,350 6,550 6,750 6,950 Gasoline a 18,324 22,000 22,550 23,150 23,750 24,350 25,000 Non-Capitalized Equipment 71 - - - - - - Uniforms*a 1,181 3,100 3,200 3,300 3,400 3,500 3,600 Bad Debt Expense a 1,172 1,000 1,050 1,100 1,150 1,200 1,250 Field Supplies a 9,595 30,000 30,750 31,550 32,350 33,200 34,050 Regulatory 5,000 5,000 5,150 5,300 5,450 5,600 5,750 Safety a - 1,100 1,150 1,200 1,250 1,300 1,350 Administration & Financial Serv 165,529 156,475 160,400 164,450 168,600 172,850 177,200 Depreciation 175,000 177,000 177,000 179,000 181,000 183,000 185,000 Total Operations/Maintenance:674,413$ 610,243$ 529,200$ 540,450$ 551,950$ 563,650$ 575,550$ Capital Outlay/Projects Other - - - - - - - Minor Assets 3,608 6,000 6,000 6,000 6,000 6,000 6,000 Grant Capacity - - - - - - - Townwide Drainage Projects 248,611 - 280,000 380,000 - - - Equipment 113,406 38,000 - - 280,000 - - Total Capital Outlay 365,625$ 44,000$ 286,000$ 386,000$ 286,000$ 6,000$ 6,000$ Total Expenses:1,807,086$ 1,484,750$ 1,691,470$ 1,824,626$ 1,758,581$ 1,513,297$ 1,548,788$ Surplus /(Deficit)(125,135) (45,750) (246,470) (373,926) (304,481) (63,897) (99,388) Total Cash Balance 944,991$ 1,076,241$ 1,006,771$ 811,844$ 688,364$ 807,467$ 893,079$ Contigency 500,000 481,400$ 188,400$ 341,300$ 360,700 396,200 Vehicle Cash Reserve 215,073$ 259,840$ 309,073$ 406,240$ 129,406$ 229,740$ 279,906$ Cash Balance 729,918$ 816,401$ 697,698$ 405,605$ 558,957$ 577,727$ 613,173$ 50.6%56.8%48.4%28.0%38.5%39.9%42.4% Total 944,991 1,076,241 1,006,771 811,844 688,364 807,467 893,079 Reserves 65.5%74.9%69.8%56.1%47.4%55.8%61.7% Status Quo Draft Projected Stormwater Utility Rate Analysis Aimee Ramsey Assistant Director John Spiker StormWater Utility Division Manager Oro Valley StormWater Utility Commission 2020 Stormwater Utility Rate Analysis The Town Code 15-24-13 Section H clearly states the following as guidelines for the Base Rate for the Stormwater Utility; 1.The Town Council shall, by resolution, establish the annual (fiscal year) monthly base rate for the Stormwater Utility fee. The base rate shall be calculated to ensure adequate revenues to fund the costs of stormwater management and to provide for the operation, maintenance, and capital improvements of the stormwater system in the Town. 2.The Stormwater Utility Commission shall annually review the Stormwater Utility revenue requirements and recommend to the Town Council rate adjustments as necessary. Stormwater Utility Management Program Stormwater Utility established in 2001 The Utility was established to address Environmental Protection Agency (EPA) and Arizona Department of Environmental Quality (ADEQ) regulations Permits from EPA & ADEQ required the Town to obtain: Municipal Separate Storm Sewer Systems (MS4) permit National Pollutants Discharge Elimination System (NPDES) General Permit Construction General Permit (CGP) Current rate $4.50 / ERU Refresher What is an ERU? Equivalent Residential Unit Consists of: Roof Area Concrete walks and decks Concrete driveways Commercial based off of 4000 sq. ft. = 1 ERU Stormwater Utility Rate Analysis Update Assumptions used in developing financial scenarios Growth projections Inflation rate of 2.5% annually for O&M costs Assumes use of Vehicle Cash Reserves Capital Improvement Projects evaluated annually based on studies, inspections and monsoon activities Stormwater Utility Rate Analysis Update Meet policy requirements Cash reserves of 15% Adequate revenues to fund the costs of stormwater management Support Stormwater Utility activities Implementation of all MS4, ADEQ and EPA requirements Drainage channel and street shoulder vegetation maintenance (Quantity) Storm system inspections and maintenance/cleaning (Quantity) of culverts, basins, grade control structures, storm sewer inlets/outlets and drainage channels Storm cleanup Street sweeping (Quality) -stormwater determination vs normal street surface deterioration Low water crossings (Quantity/Quantity) depositing sand, rock, boulders and vegetation debris removal in roads during larger events of monsoons Storm generated debris removal in washes (Quantity) Road Safety (Quantity) due to storm activity at low water crossings and shouldering due to erosion Stormwater Utility Rate Analysis Update Discussion & Recommendation The fee is sufficient to meet the current needs of the Utility Pima County Flood Control District support is strong No fee changes recommended Projected Performance –no rate increase FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 Required Balance $216,400 $215,475 $216,375 $217,230 $217,740 $217,035 $217,035 Cash Balance $729,918 $816,401 $697,698 $405,605 $558,957 $577,727 $613,173 Expenses $1,807,086 $1,484,750 $1,691,470 $1,824,626 $1,758,581 $1,513,297 $1,548,788 Revenues $1,681,951 $1,439,000 $1,445,000 $1,450,700 $1,454,100 $1,449,400 $1,449,400 $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 Required Balance Cash Balance Expenses Revenues * *Cash balance excludes vehicle reserve Stormwater Utility Rate Analysis Based on the current 5-year projection the current rate, will be sufficient to cover the costs of stormwater management and to provide for the operation, maintenance, and capital improvements of the stormwater system in the Town. Capital improvements will be developed annually as more studies are completed and complete analysis are performing including data collections, surveys and preliminary engineering cost estimates. Review of Stormwater budget Presentation of 5-year Stormwater forecast and rate discussion Stormwater Utility field trip Rate council communication memorandum Tentative FY 2022 budget adoption Rate Review and Analysis Timeline Sep 2020 Oct 2020 April 2021 June 2021 Questions Thank you    Stormwater Utility Commission 6. Meeting Date:09/17/2020   Submitted By:Justin Turner, Public Works SUBJECT: DISCUSSION OF ARIZONA DEPARTMENT OF WATER RESOURCES (ADWR) COMMUNITY ASSISTANCE VISIT AUDIT RECOMMENDATION: N/A EXECUTIVE SUMMARY: On July 17th, the Arizona Department of Water Resources (ADWR) conducted a telephone interview with Stormwater Utility staff as part of a Community Assistance Contact (CAC). These consultations are typically scheduled once every five years. The purposes of the CAC were twofold.  First it was to maintain an ongoing working relationship with the Town, and second, it was to discuss the Town’s floodplain management program and to offer any assistance, if necessary. The CAC is one of the key methods ADWR uses to identify community floodplain management program deficiencies and violations and to provide technical assistance to resolve these issues.   Before this year's CAC, staff from the Stormwater Utility completed a questionnaire in which we were asked to identify (1) key floodplain administrators, their staff, and years of service; (2) the location of where to find copies of the Town's Floodplain Management Ordinance and FEMA Flood Insurance Studies and Flood Insurance Rate Maps; (3) describe recent flood damage to properties located both inside and outside of FEMA Special Flood Hazard Areas; (4) mitigation activities resulting in reduced flood losses (our successes); (5) a description of the development or permitting review process that helps assure new development activities meet the minimum floodplain management requirements in 44 CFR 60.3(d); and (6) a description of the Town's record keeping procedures. This year's Community Assistance Contact lasted roughly three hours, during which we were given ample time to fully describe the Town's floodplain management program, including standard administrative procedures and specialized GIS capabilities.  Time was also spent reviewing the Town's 2017 Floodplain Management Ordinance, including those areas where it differed from the state's Floodplain Management Model Ordinance. The CAC ended with no programmatic deficiencies identified.  The written follow up was a brief email, and consisted of an annotated copy of the Town's Floodplain Management Ordinance identifying specific areas where changes were recommended in order to provide better clarity and conformity.  Staff are reviewing the recommended changes, and will plan on making these revisions should the Ordinance need to go to Town Council. BACKGROUND OR DETAILED INFORMATION: See Executive Summary.   FISCAL IMPACT: N/A SUGGESTED MOTION: N/A N/A    Stormwater Utility Commission 7. Meeting Date:09/17/2020   Submitted By:Justin Turner, Public Works SUBJECT: DISCUSSION OF TOWN OF ORO VALLEY'S 2020 MS4 ANNUAL REPORT AND DISCHARGE MONITORING REPORT RECOMMENDATION: This status report is for informational purposes only. EXECUTIVE SUMMARY: Each year, the Town of Oro Valley must submit an annual report to the Arizona Department of Environmental Quality (ADEQ) describing the progress and success of the Town’s stormwater management program, including an assessment of the effectiveness of stormwater management practices in reducing the discharge of pollutants to, and from, the municipal separate storm sewer system. The Town’s 2019-2020 Annual Report will be submitted to ADEQ on, or before, September 30, 2020, and it shows that Oro Valley’s MS4 program is in substantial compliance with ADEQ permit number AZG2016-002. BACKGROUND OR DETAILED INFORMATION: The Town’s 2019-2020 Annual Report briefly identifies its success in completing all six minimum control measures (MCMs) as follows: (1) Public Education and Outreach (2) Public Involvement/Participation (3) Illicit Discharge Detection and Elimination (4) Construction Site Stormwater Runoff Control (5) Post-Construction Stormwater Management (6) Pollution Prevention/Good Housekeeping for Municipal Operations. Information in this year’s MS4 Annual Report is paperless, and will be submitted to the myDEQ web portal using a new digital-reporting format. In addition to going paperless, this year ADEQ also asks MS4 permittees to provide new information about their stormwater plan, and that this new information be submitted in an updated Notice of Intent (NOI) with specific Best Management Practices (BMP’s) and measurable goals unique to the Town of Oro Valley. This year's Annual Report shows that the Town’s MS4 program is in substantial compliance with the permit. This report will be submitted to the state by September 30, and in the meantime, Commissioners are welcome to review a draft copy.  FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments ADEQ Annual Report  Page 1 of 43 www.azdeq.gov ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY 1110 West Washington Street Phoenix, Arizona 85007 (602) 771-2300 www.azdeq.gov Small MS4 Annual Report ID #: AZSM65768 MS4 Name: TOWN OF ORO VALLEY MS4 Reporting Period: 01-Jul-2019 - 30-Jun-2020 Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 2 of 43 www.azdeq.gov Annual Report Summary Company Information Name :TOWN OF ORO VALLEY STORMWATER UTILITY 11000 N. LA CANADA ORO VALLEY AZ , 85737 Question: During this reporting period, was additional land annexed into the regulated MS4 area? Answer: No Question: Is stormwater sewer mapping 100 percent complete? Answer: Yes Provide the description of the measurable goal: For the purposes of investigation and asset management, the Town of Oro Valley has mapped both municipal and private stormwater infrastructure into the GIS/Cartegraph database. This process assists the Town with investigation of illicit discharges, as well as potential flood control solutions. The Town of Oro Valley stormwater sewer system at the time of this report, is complete to the maximum extent practicable. This mapping process is an ongoing and continuous process due in large part to two factors which preclude 100 percent completion of this mapping in any given year. Through the new development and re-development process as well as the Town of Oro Valley asset inspection process, new assets are being created, discovered and ultimately mapped into the stormwater GIS/Cartegraph database throughout each year. Currently the Town of Oro Valley stormwater infrastructure inventory includes 1710 inlets, 522 culverts, 1116 conveyance pipes, 1020 channels, and 222 detention basins. This asset inventory increased by 236 assets mapped into the GIS/Cartegraph database during fiscal year 19/20. Question: Is outfall mapping 100 percent complete? Answer: Yes Number of outfalls mapped:46 Provide the description of the measurable goal: Using GIS , aerial photography and the asset inspection process to verify locations of municipal and private outfalls, the Town of Oro Valley has identified 100% (46 outfalls) of its outfall inventory to the maximum extent practicable. Further verification through in-situ inspection of some tributaries to Appendix B Waters throughout Town will possibly reveal more locations in the future. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 3 of 43 www.azdeq.gov Question: Is identification of receiving waters information 100 percent complete? Answer: Yes Provide the description of the measurable goal: Question: Has an Illicit Discharge Detection and Elimination (IDDE) enforcement authority or other regulatory mechanism been established? Answer: Yes Name Title/Code/Citation Effective Date Inactive Date Town of Oro Valley Town Code Chapter 15 Article 24 06/20/2001 Question: Has a Construction Site Stormwater Runoff enforcement authority or other regulatory mechanism been established? Answer: Yes Name Title/Code/Citation Effective Date Inactive Date Town of Oro Valley Town Code Chapter 15 Article 24 06/20/2001 Question: Has a Post-Construction Stormwater Management enforcement authority or other regulatory mechanism been established? Answer: Yes Name Title/Code/Citation Effective Date Inactive Date Town of Oro Valley Town Code Chapter 15 Article 24 06/20/2001 Question: For each BMP in the Minimum Control Measure 1: Public Education and Outreach, what was completed during this reporting period? Answer: BMP Name:BMP 1.6 Display of Outreach Materials on Town Owned Sun Shuttle Buses Category:Display/ Posters Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Displays will be placed on Town-owned buses. The informational content will be developed with cooperation from the Pima County Association of Governments (PAG) Stormwater Management Group. Is another government entity responsible for this BMP ?Yes Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 4 of 43 www.azdeq.gov Pima Association of Governments Measurable Goals: Start Date:09/30/2018 Targeted End Date:09/29/2021 Targeted Audience:General Public Frequency:1 Annually Milestone Description: Content will be developed one time each year. The goal would be to target one-half of the bus fleet (or 7 buses) each year. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 01/01/2019 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. Starting in January of 2019 the Town of Oro Valley began posting Stormwater outreach on 7 of the 28 Town owned Sun-Shuttle vehicles within the fleet. The message on the poster reads "Keep stormwater runoff clean to protect our desert washes."With 83,894 total passengers over the course of the last two fiscal years there have been 15,624 potential impressions made in the 18 months since this BMP was implemented. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: For fiscal year 2019/2020, the Town of Oro Valley will continue this outreach program, with new outreach materials planned for development in fiscal year 2020/2021. BMP Name:BMP 1.7 Stormwater Content on the Town of Oro Valley Website Category:Webpage Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town Stormwater webpage will be reviewed and content updated twice each year, as needed. Homeowner’s Associations (HOAs) will be encouraged to post Town Fact Sheets on their webpages. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2019 Targeted End Date:09/29/2021 Targeted Audience:General Public Frequency:2 Annually Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 5 of 43 www.azdeq.gov Milestone Description: The Town Stormwater webpage will be reviewed and content updated twice each year, as needed. Homeowner’s Associations (HOAs) will be encouraged to post Town Fact Sheets on their webpages. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. The Stormwater portion of the Town of Oro Valley webpage was completely revamped in fiscal year 2019/2020. This new content and formatting brought a large increase in traffic during the most recent fiscal year as the Town of Oro Valley continues to reach out and foster a relationship with the public during these unprecedented times. The website has been the main driver of public outreach during this period in which traditional face to face public outreach has become impossible. The web page saw 2,571 site views in fiscal year 2018/2019 and 5,686 views in 2019/2020. This represents a 121% increase in traffic from the previous fiscal year and has played a large role in helping the Town of Oro Valley continue the public outreach necessary in informing the public. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley Stormwater portion of the web page will continue to be reviewed and updated with relevant content each year. BMP Name:BMP 1.2 Distribution of Informational Brochures to the General Public Category:Brochures Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Informational brochures will be distributed to the general public by mail to the 19,400 water utility customers annually. The SWU will also be present at various Town events distributing information on water quality and best practices pertaining to stormwater quality. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Targeted Audience:Public Frequency:1 Annually Milestone Description: Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 6 of 43 www.azdeq.gov Brochures will be mailed by Stormwater Utility staff to approximately 19,400 water-utility customers. Mailings will be mailed one time each year. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. Brochures were mailed by Stormwater Utility staff to the 19,400 water utility customers in April and May of 2020. Prior to the onset of the pandemic the Town of Oro Valley Stormwater Utility also participated in 3 public outreach events for a total of 26 man hours, handing out informational brochures on various water quality topics. The Stormwater Utility also developed a new metric for this outreach by which each potential impression is counted with a tally counter clicker. For our final outreach event this year on January 22, 2020, 122 brochures were handed out to residents of the Town. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: For fiscal year 2020/2021 informational brochures will continue to be distributed to the general public by mail to the water utility customers annually. The SWU will also continue to be present at various Town events distributing information on water quality and best practices pertaining to stormwater quality and pollution prevention. BMP Name:BMP 1.8 Effective Response to Public Inquiries Category:Public interaction/meetings Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Responding to public inquiries regarding stormwater quality, illicit disposal of wastes, and requests for information. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Targeted Audience:General Public Frequency:365 Daily Milestone Description: The Town has identified two principal contacts (Stormwater Utility Manager, and the Town’s Constituent Services Coordinator) to determine best response and follow up, as needed. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 7 of 43 www.azdeq.gov Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. During fiscal year 2019/2020 the Town of Oro Valley provided swift and effective response to public concerns and inquiries through this BMP, which assists the public in informing Town staff when Illicit activity is witnessed. During fiscal year 2019/2020 Town of Oro Valley stormwater staff responded to all constituent stormwater related concerns including 5 reports of alleged illicit discharges. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley in fiscal year 2020/2021 will continue to investigate and seek resolution of problems brought to the attention of Stormwater Utility staff by concerned residents. BMP Name:BMP 1.3 Distribution of Brochures to Businesses That Potentially Affect Stormwater Quality Category:Brochures Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Informational Brochures will be developed for targeted business sectors involved in activities such as home repair, commercial construction, auto repair, plant nurseries, food service, auto repair, and residential / office cleaners. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Targeted Audience:Businesses Frequency:1 Annually Milestone Description: Staff will update brochures one time each year. Staff will select one business type each year for bulk mailing. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 8 of 43 www.azdeq.gov On June 12, 2020 the Town of Oro Valley mailed a brochure specifically geared toward the commercial construction business sector. This brochure is specifically geared toward proper ingress/egress track out BMPs and washout activities of concrete, paint, stucco and other chemicals associated with the construction process. The headquarters of 17 construction companies throughout the Tucson metro area received this brochure. During fiscal year 2019/2020, the Town of Oro Valley received no reports of any illicit discharges associated with this business type. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The targeted business sector for fiscal year 20/21 will be any business associated with pet care and pet grooming, including mobile-grooming businesses. BMP Name:BMP 1.4 Stormwater content in the Oro Valley Vista Newsletter Category:Press Release Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Staff will prepare brief public-information articles on best practices and stormwater quality, for publication in the Town of Oro Valley Vista Newsletter. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Targeted Audience:General Public Frequency:1 Annually Milestone Description: The Town’s Vista Newsletter is published bi-monthly via the town web site. Stormwater information will be submitted for publication and distributed one time each year. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. The goal with this program is communication. We want to make sure the public knows the Town of Oro Valley is concerned about public safety and water quality and that they know exactly where they can report a potential issue when encountered. The Oro Valley Vista article went out on July 01, 2019, potentially reaching 41,000 residents within the Town of Oro Valley. Provide a summary of activities planned for next reporting period Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 9 of 43 www.azdeq.gov BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley plans to run another public information article in the Town's Vista Newsletter set for release on July 1, 2020. BMP Name:BMP 1.1 Create and Update Informational Brochures Category:Brochures Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Informational brochures or fact sheets will be updated and made ready for distribution. Topics may include proper pet waste disposal, safe swimming pool discharge, safe household and industrial chemical disposal, and resident participation and volunteer opportunities. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Targeted Audience:Public Frequency:1 Two times per year Milestone Description: Ongoing since 2014, staff will review and update annually. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. Brochure content is assessed semi-annually to ensure that the most current information is available. During fiscal year 2019/2020, the Town of Oro Valley added one new brochure on best management practices for commercial construction companies regarding washout of potentially hazardous chemicals, and the importance of a properly installed track out BMP at the ingress/egress areas of construction sites. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: For fiscal year 2020/2021, the Town of Oro Valley will continue evaluating and creating brochure content and other public outreach materials as needed. For fiscal year 2020/2021 brochures targeting the pet grooming and restaurant industries are planned for production. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 10 of 43 www.azdeq.gov BMP Name:BMP 1.5 Outreach Events at Town of Oro Valley Schools Category:School Event Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Educational materials, including PowerPoint presentations, will be updated and presented. Topics will include promoting litter-free environment and environmental awareness. Targeted age group 4th through 6th grade. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Targeted Audience:School children Frequency:1 Annually Milestone Description: Staff will review and update existing presentation materials and purchase appropriate informational SWAG or “stuff we all get” to be given away as take-home rememberences. In addition, staff will be available should a school or organization request a speaker. Staff goal is to provide, on average, one outreach presentation each year. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. The Town is committed to making itself available for participation at school events each year. During fiscal year 2019/2020 the Town of Oro Valley Stormwater Utility participated in the Wilson K-8 elementary school STEM Fair on January 22, 2020. With an annual enrollment of 1100 students and a large number of those students actively participating in the STEM Fair each year the potential for impressing on these students, the importance of pollution prevention and stormwater quality, is made evident by the meticulous attention to detail by school faculty and high volume of participation by the students. During this event 122 people received brochures and watched our demonstration on the relationship between human activities and water quality. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley Stormwater Utility has already made arrangements to participate in this event during the upcoming fiscal year. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 11 of 43 www.azdeq.gov Question: Minimum Control Measure 1: Public Education and Outreach, Did the program implement any additional BMPs during this reporting period? Answer: Did the program implement any additional BMPs during this reporting period?No Provide a summary of compliance with the requirements for Minimum Control Measure1. Through updating and distribution of brochures, 26 hours spent appearing at local events (in a shortened year) while interacting with the public, as well as educational material in the Town's Vista newsletter and on a new website, the Town of Oro Valley ran a successful public outreach and education program for fiscal year 2019/2020. With 19,400 households and businesses reached through our mailing, as well as swift action on numerous public inquires during the fiscal year, our belief is that the appropriate best management practices (BMPs) have been chosen for this minimum control measure. Question: For each BMP in the Minimum Control Measure 2: Public Involvement and Participation, what was completed during this reporting period? Answer: BMP Name:BMP 2.5 Encouragement of Public Participation via Volunteer Groups Sponsored by the Town of Oro Vall Category:Public Participation Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Create activities for volunteer groups, such as Adopt-a-Wash, Adopt-a-Roadway and Adopt-a-Trail programs. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:365 Daily Milestone Description: The Adopt-a-Wash, Adopt-a Roadway, and Adopt-a-Trail programs are established, and include participation by civic groups, clubs, neighborhood groups, and businesses. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 12 of 43 www.azdeq.gov The goal with this program is to create environmental stewardship and public participation through volunteer opportunities. During the pandemic affected fiscal year 2019/2020, 68 volunteer cleanups were still able to take place via our Adopt-A-Programs. This number is only twelve shy of the previous years total and truly reflects an actively involved public even during these difficult times. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley will continue to sponsor the highly successful Adopt-A-Roadway, Trail and Wash programs for the next fiscal year. BMP Name:BMP 2.1 Public Participation Through the Stormwater Utility Commission (SWUC) Category:Public Participation Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Create opportunity for volunteers to help develop the Stormwater Management Program. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:1 Monthly Milestone Description: The Town created a 5-member Stormwater Utility Commission (SWUC) in 2001 to provide guidance on developing and implementing the Stormwater Management Program (SWMP), policy development, defining level of service, assessing revenue requirements, and reviewing monthly/annual income and expenditures. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. Created in 2001, the all-volunteer Stormwater Utility Commission (SWUC) continued meeting and acting as an advisory committee on key Stormwater Utility policy components. The SWUC continued meeting virtually for the last 4 months of the fiscal year while advising the Town of Oro Valley on multiple facets of Stormwater Utility operations . Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 13 of 43 www.azdeq.gov Milestone Description: The all-volunteer SWUC will continue meeting (virtually or in person) acting as an advisory committee for the Town of Oro Valley Stormwater Utility, providing active public participation and engagement on key components of Stormwater Utility operations. BMP Name:BMP 2.2 Public involvement Through Notification of Monthly SWUC Meetings Category:Public Involvement Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Notify the public of monthly Stormwater Utility Commission meetings. Official notices of public meetings are made in accordance with established Town procedures, including publication on the Town webpage and a local newspaper, making notices available at the Town Clerk’s Office, and posting bulletins in prominent locations around the meeting area. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:1 Monthly Milestone Description: The SWUC meets monthly. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. The Town of Oro Valley posts SWUC meeting dates and agendas via multiple platforms. There are 5 physical locations throughout Town where meeting agendas, times and dates are provided for the general public. The public is also notified of upcoming meetings via the Town of Oro Valley web-page. This practice has led to active public participation with audience members frequently attending SWUC meetings. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 14 of 43 www.azdeq.gov The Town of Oro Valley will continue to notify the public of upcoming meetings on the Town web-site and via bulletins posted in the 5 physical locations throughout Town. Within the new web site, the Town has also made it easy to sign up for notifications of upcoming meeting times and dates via an e-mail list serve. BMP Name:BMP 2.3 Public Interaction With SWU Staff Category:Public Involvement Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Responding to public inquiries regarding stormwater quality, illicit disposal of wastes, and requests for information. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:365 Daily Milestone Description: The Town has identified two principal contacts (Stormwater Utility Manager, and the Town’s Constituent Services Coordinator) to determine best response and follow up, as needed. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. The Town of Oro Valley is committed to providing swift response to public inquiries/concerns regarding stormwater quality, illicit disposal of wastes, and requests for information. Stormwater Utility staff have responded to every concern voiced by residents and businesses, and will continue to do so, thus working collaboratively in finding solutions when needed. This practice has fostered an informed public that frequently alerts Stormwater Utility staff when potential illicit activity is witnessed, providing both an educated public and a reduction in pollution and illicit discharges. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: Stormwater Utility staff will continue to respond to every concern voiced by residents and businesses, and work collaboratively in finding solutions when necessary. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 15 of 43 www.azdeq.gov BMP Name:BMP 2.4 Solicitation of Public Comments Regarding Key Components of Utility Operations Category:Public Involvement Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Make the SWMP, NOI, Annual Reports, SWUC meeting agenda and minutes, available to the general public via the Town website. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:365 Daily Milestone Description: Documents are available to the public by visiting the Town Clerk’s Office or the Town’s webpage. Website Updates occur monthly, or as needed. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. The Town of Oro Valley continued to make these documents readily available for public viewing and commenting on the Town of Oro Valley web-page and the Town Clerk's office throughout fiscal year 2019/2020. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley will continue to make the SWMP, NOI, Annual Reports, and SWUC meeting agenda and minutes readily available for public viewing and comments. Beginning in January, 2020 a dedicated public works e-mail and comment/concern routing system has been put in place to better route comments/concerns more quickly to the appropriate management/decision making position. Question: For Minimum Control Measure 2: Public Involvement and Participation, Did the program implement any additional BMPs during this reporting period? Answer: Did the program implement any additional BMPs during this reporting period?No Provide a summary of compliance with the requirements for Minimum Control Measure2. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 16 of 43 www.azdeq.gov Public participation in Oro Valley is fostered through the 5 member volunteer Stormwater Utility Commission (SWUC), volunteer cleanup efforts throughout Town via our Adopt-a programs, and conduits through which the public can interact with Stormwater Utility Staff and make comments and express concerns. Numbers clearly show an actively participating public throughout the Town of Oro Valley. During fiscal year 2019/2020, Stormwater Utility staff responded to numerous public concerns regarding potential drainage concerns, the Stormwater portion of the Town of Oro Valley website saw a 121% increase in traffic over the previous fiscal year and 68 volunteer cleanups (12 short of the previous year) took place via our Adopt-A-programs in a year that was compromised by a pandemic for 4 months. Question: For each BMP in the Minimum Control Measure 3: Illicit Discharge Detection and Elimination Program, what was completed during this reporting period? Answer: BMP Name:BMP 3.1 Revision and Implementation of an IDDE Program Category:Implement IDDE Program Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Review and revise the current Stormwater Ordinance, as needed, to prohibit illicit discharges and to standardize and strengthen enforcement. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:1 One time event Milestone Description: Town Code 15-24 provides the regulatory framework for managing, implementing, and enforcing stormwater regulations, including IDDE. Each year, Staff will review for compliance with current State Regulations, as well as its effectiveness in providing uniform compliance. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. The Town of Oro Valley has drafted, adopted and implemented an Illicit Discharge Detection & Elinination (IDDE) program with enforcement response procedures. The Town of Oro Valley currently has an enforcement mechanism under the Stormwater Management and Discharge Control Ordinance, Town of Oro Valley Code 15-24. Provide a summary of activities planned for next reporting period Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 17 of 43 www.azdeq.gov BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley will continue utilizing the current IDDE program as well as the Stormwater Management and Discharge Control Ordinance (Article 15-24) throughout fiscal year 2020/2021. BMP Name:BMP 3.5 Municipal Employee Illicit Discharge Training Programs Category:Staff Training Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Train Town employees in detection and elimination of illicit discharges to the MS4. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2019 Targeted End Date:09/29/2021 Frequency:1 Annually Milestone Description: Staff will be trained to be Certified Stormwater Inspectors by the National Stormwater Center or equivalent (we currently have 14 qualified inspectors). This training includes identifying sectors of the public (by region, industry, neighborhood) most likely to contribute illicit discharges, and to use this information to perform more effective inspections. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. During fiscal year 2019/2020 the Town of Oro Valley conducted Stormwater refresher training for its employees. This training took place on October 31, 2019 and consisted of training 17 employees from multiple departments, in illicit discharge detection, and municipal good housekeeping practices. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: For fiscal year 2020/2021 the Town of Oro Valley plans to conduct the municipal employee training during the last quarter between the beginning of March and the end June of 2021. BMP Name:BMP 3.6 Training of Town Volunteers Category:Implement IDDE Program Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 18 of 43 www.azdeq.gov Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Train volunteers within the Adopt-a-Wash, Adopt-a-Road, and Adopt-a-Trail programs in detection and elimination of illicit discharges. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:1 Daily Milestone Description: Staff will instruct new and returning volunteers when participants are active. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. During the 2019/2020 fiscal year the Town of Oro Valley trained all new participants in the Adopt-a programs in the detection of, and who to notify in the event that, an illicit discharge is discovered while volunteering for the Town. This training consists of a video ("A Grate Concern") being shown to all new volunteers who then sign and date a form attesting that they were shown the video on that date. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley will continue training all new volunteers throughout fiscal year 2020/2021. BMP Name:BMP 3.2 Mapping of the Storm Drain System Category:Dry Weather Screening Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Review and update GIS database of the MS4 based on new information, when available. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:1 Daily Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 19 of 43 www.azdeq.gov Milestone Description: Geographical information gathered through new public and private development, and systematic Town inspections of stormwater assets continues to be added to the MS4 dataset. Stormwater Utility staff review and revise GIS datasets as new information becomes available. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. The Town of Oro Valley continuously reviews and updates the GIS/Cartegraph database of public and private stormwater infrastructure assets so that potential illicit discharges can easily be traced through the network, as well as easily discovered through the stormwater asset inspection program. This updating takes place as a result of additional assets created through new development/re-development, as well as the discovery of additional un-mapped assets through the asset inspection program. During the 2019/2020 fiscal year 236 new stormwater conveyance assets were mapped into the GIS/Cartegraph database. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley will continue updating this database throughout the 2020/2021 fiscal year with any assets discovered through our inspection process, as well as any assets put in place via new development/re-development. BMP Name:BMP 3.4 Identification and Mapping of the Town’s Municipal Outfall Inventory Category:Wet Weather Monitoring Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : SWU staff are currently reviewing and updating the process by which municipal outfalls are identified and mapped. Once identified and mapped, this updated data will be compiled and organized to reflect recent information. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:1 Annually Milestone Description: Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 20 of 43 www.azdeq.gov Staff will review and update annually. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. Currently the Town of Oro Valley conducts wet weather outfall monitoring at 5 locations within the Town. 3 locations that are Town owned municipal outfalls and 2 locations (screening points) chosen for their close proximity to large commercial complexes. These 2 locations take a significant portion of the drainage from these complexes. The locations of these 2 screening points allow the Town to quickly assess the stormwater quality of these 2 areas as it outfalls into the Canada Del Oro Wash. The other 3 outfall locations also outfall to the Canada Del Oro Wash and were chosen either based on their close proximity to commercial development or high density residential development. The Town conducted 4 wet weather monitoring sessions at each of these locations during fiscal year 2019/2020 and the water was clear and free of pollutants and odors during each of the monitoring sessions. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley will continue mapping identified outfalls in fiscal year 2020/2021 using GIS and aerial photography to verify locations of municipal and 3rd party outfalls. The Town of Oro Valley has mapped 100% of its known outfall inventory. Further verification through in situ inspection of some tributaries to Appendix B Waters throughout Town will possibly reveal more outfall locations. This work is ongoing and continuous. BMP Name:BMP 3.3 Identification and Mapping of the MS4 Category:MS4 Mapping Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Review and update the criteria for identifying the MS4 for the Town of Oro Valley. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:1 Annually Milestone Description: Staff will review and update annually. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 21 of 43 www.azdeq.gov Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. For the purposes of illicit discharge detection and elimination, and maintenance of first flush devices and their appurtenant infrastructure, the Town of Oro Valley annually tracks and inspects a minimum of 20% of all public and private drainage assets within Town limits. During the most recent fiscal year the Town of Oro Valley asset inspection program was able to inspect nearly 60% of all known public and private stormwater conveyance assets within the Town. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: This updating process began in September of 2016 and is ongoing and continuous. For the upcoming fiscal year, the Town of Oro Valley Stormwater Utility will continue to identify all newly created MS4 assets as well as inspect a minimum of 20% of all known public and private drainage assets throughout the Town. BMP Name:BMP 3.7 Written IDDE Procedures Category:Written IDDE Procedures Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town of Oro Valley has a written IDDE procedures, as required in section 3 of the AZG2016-002 small MS4 permit. Furthermore, the Town also has an enforcement response plan (ERP) that specifies how it will exercise its legal authority to comply with the MS4 permit. The ERP includes a prioritization schedule that establishes escalated enforcement for non-compliance of illicit discharges and construction activities. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:1 One time event Milestone Description: The Town of Oro Valley has written IDDE and ERP procedures, as well as a standard operating procedure for dry-weather inspection of outfalls. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 22 of 43 www.azdeq.gov Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. Per the State of Arizona AZG2016-002 Small MS4 Permit Section 3.3 (adopted 9/30/2016), the Town of Oro Valley has drafted a written Illicit Discharge Detection and Elimination program. This program includes, a written overview including who within the Town is responsible for administering the program, a standard operating procedure on dry and wet weather inspection of outfalls, and a written enforcement response procedure on the elimination of Illicit discharges to the Town MS4. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley will continue operating under this IDDE program during fiscal year 2020/2021. Question: For Minimum Control Measure 3: Illicit Discharge Detection and Elimination Program, Did the program implement any additional BMPs during this reporting period? Answer: Did the program implement any additional BMPs during this reporting period?No Provide a summary of compliance with the requirements for Minimum Control Measure3. Through mapping the Town MS4, training of employees, public education, and coordination between multiple departments, BMPs and procedures are in place to stop and eliminate illicit discharges to the storm drain. During fiscal year 2019/2020 the Town of Oro Valley continued to have on staff 13 employees from multiple departments trained as Certified Stormwater Inspectors. The Town conducted annual staff stormwater training on October 31, 2019 and responded to 5 potential illicit discharges. Appropriate BMPs and procedures are in place at the Town of Oro Valley which ensure multiple department coordination, investigation, and cessation of illicit discharges to the maximum extent practicable. Question: Were staff trained in IDDE Awareness and Response? Answer: Yes Sr.No. Date of Training Event Training Subject Number of Employees Trained Frequency of Training 1 10/31/2019 IDDE & Municipal Good Housekeeping 17 Annually Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 23 of 43 www.azdeq.gov Question: Minimum Control Measure 1: Illicit Discharge Detection and Elimination Program, Provide the details of the Illicit Discharge Detection and Elimination (IDDE) incidents that occurred during this reporting period. Answer: Number of IDDE incidents reported in this reporting period:5 Number of IDDE incidents responded to in this reporting period:5 Sr.No. Enforcement Actions Enforcements Issued Enforcements Resolved Enforcements Unresolved 1 NOV 4 4 0 2 NOC 0 0 0 3 Stop Work 0 0 0 4 Admin Order 0 0 0 5 Admin Fines 0 0 0 6 Civil Penalties 0 0 0 7 Criminal Action 0 0 0 Total 4 4 0 Question: Were there any unpermitted discharges to the MS4? Answer: No Question: Were any samples collected to characterize illicit discharge(s) in this reporting period? Answer: No Number of Illicit Discharges Sampled are:The violations were all related to swimming pool discharges in which the offending party received a letter of violation outlining specific corrective actions. All 4 parties responded to these letters and completed the specific corrective actions. Question: For each BMP in the Minimum Control Measure 4: Construction Activity Stormwater Runoff Control, what was completed during this reporting period? Answer: BMP Name:BMP 4.4 Documentation of Procedures Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 24 of 43 www.azdeq.gov Category:Inspections Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town of Oro Valley has developed and will continue to assess, for the purposes of permit compliance, written procedures for tracking and archiving all final site plan submittals and inspection documents associated with construction site SWPPPs and SWPPP inspections for the state mandated period of three years past project completion date. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:365 Daily Milestone Description: The result of this program is effective site inspection scheduling and procedures as well as effective management of information. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. The Town of Oro Valley utilizes a Cartegraph/GIS system to track the progress and inspections of construction sites throughout Town. A standard operating procedure documenting a proper SWPPP inspection has been drafted and implemented. Tracked within the Cartegraph/GIS system are project location, NOI certificate and date of certificate, SWPPP superintendent contact information, inspection reports and date of reports, approved SWPPP plan and improvement plans, and the NOT certificate and date of certificate (for purposes of moving project to post-construction category). Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: For fiscal year 2020/2021, the Town of Oro Valley will continue to utilize this tracking system for all storage of information regarding construction projects throughout Town. BMP Name:BMP 4.6 Establish Procedures for Receipt and Consideration of Constituent Submittals Category:Education/Public Involvement Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 25 of 43 www.azdeq.gov The Town of Oro Valley solicits and responds to public information about illicit discharges at construction sites through both the Stormwater Utility office as well as the Town’s Constituent Services Coordinator (CSC). Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:365 Daily Milestone Description: This system ensures that possible water-quality issues at construction site can be easily reported by the the public and acted upon swiftly by the Town of Oro Valley. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. Throughout fiscal year 2019/2020 the Town of Oro Valley continued to provide swift and effective response to constituent concerns regarding possible pollution discharges from construction sites. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley will continue to respond to all construction site related concerns brought before the Stormwater Utility Manager, and the Constituent Services Coordinator during the upcoming fiscal year. BMP Name:BMP 4.2 Erosion and Sediment Control for Capital Improvement Projects Category:Erosion/ Sediment Control Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town of Oro Valley has implemented specific measures and staff training, to control runoff from capital improvement project sites overseen by the Town. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 26 of 43 www.azdeq.gov Frequency:365 Daily Milestone Description: The Town of Oro Valley regularly inspects these construction sites with photographic documentation when necessary and applies swift corrective action to any problems noted by the inspector. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. The Town of Oro Valley Stormwater Utility ensures that regular inspection of active construction sites with photographic documentation, and swift corrective action to any issues occurs with every capital improvement project. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley Stormwater Utility will continue providing support and supplemental inspections in addition to the routine inspections performed by the Town's Engineering Division for active capital improvement projects. BMP Name:BMP 4.3 Establishment and Review of Town Ordinances Regarding Disposal of Hazardous Construction Sit Category:Control Wastes Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town of Oro Valley Stormwater Utility has established and annually reviews, specific ordinances regarding hazardous waste disposal as well as sediment and erosion control from construction sites. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:365 Daily Milestone Description: The Town of Oro Valley routinely inspects construction sites for compliance with both Town and ADEQ regulations. Ordinances include language allowing for applicable penalties in the event of non- compliance on the part of responsible parties. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 27 of 43 www.azdeq.gov Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. The Town of Oro Valley established a water quality ordinance in 2001 (Town of Oro Valley Code Chapter 15-24) which provides effective regulatory compliance and enforcement mechanisms and ensures the Town and all parties permitted by the Town adhere to both federal and state water quality regulations. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley will continue to implement Town Code Chapter 15-24 which effectively adheres to, and enforces, federal, state, and local water quality requirements. BMP Name:BMP 4.5 Personnel Qualifications and Education of Private Contractors/Developers Category:Construction Operator Training Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : All SWU field staff are certified stormwater inspectors, and are able to assess construction sites within the Town of Oro Valley, for compliance with the State of Arizona Construction General Permit. During pre-construction meetings all site operators are notified by Stormwater Utility staff of the specific expectations regarding erosion and sediment control on construction sites. This process is done by both verbally expressing the Town of Oro Valley’s expectations of SWPPP operators during the construction phase as well as a brochure that is given to contractors during these meetings. This brochure explicitly outlines Town of Oro Valley expectations throughout all phases of construction including what is expected upon completion of the project and these developments are transitioned into the post- construction phase. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:365 Daily Milestone Description: Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 28 of 43 www.azdeq.gov The stormwater management objective of this program is a reduction in SWPPP deficiencies at construction sites and the associated notices of correction issued to construction site operators within the Town of Oro Valley. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. All construction site/SWPPP operators were given a verbal outline of Town expectations regarding erosion and sediment control at their site during the pre-construction meetings. A brochure outlining Town expectations and what to expect during routine SWPPP inspections was also given to every contractor present during these meetings. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: Since implementation of this BMP, the Town has seen a large reduction in SWPPP deficiencies and construction site water quality issues. The Town of Oro Valley will continue with this training procedure during fiscal year 2020/2021. BMP Name:BMP 4.1 Comprehensive Pre-Construction Site Plan Review Category:Site Plan Review Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town of Oro Valley requires submittal of a SWPPP by construction site developers, to include both structural and non structural stormwater controls. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:365 Daily Milestone Description: SWPPPs are reviewed and assessed for effectiveness during pre-construction meetings. Any potential issues with the SWPPP are noted by the Town and corrections are made prior to issuance of a grading permit. Were milestones/measurable goals achieved for this reporting period? Yes Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 29 of 43 www.azdeq.gov Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. All project SWPPPs are reviewed and assessed for efficacy prior to pre-construction meetings. Any SWPPP found to be deficient shall be corrected by the developer prior to issuance of a grading permit. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley permitting process will continue to incorporate comprehensive drainage and SWPPP review as an integral part of the development permitting process. Question: For Minimum Control Measure 4: Construction Activity Stormwater Runoff Control, Did the program implement any additional BMPs during this reporting period? Answer: Did the program implement any additional BMPs during this reporting period?No Provide a summary of compliance with the requirements for Minimum Control Measure4. During fiscal year 2019/2020 the Town of Oro Valley continued with the updated tracking process by which active SWPPPs and SWPPP inspections are conducted and archived. During fiscal year 2019/2020 SWPPP inspections continued being logged into the Town’s Cartegraph asset management software. Contractor compliance, as well as tracking and cessation of problematic activities continues to be a high priority within the Town of Oro Valley Stormwater Management Program. Prior to new construction, the Town of Oro Valley has in place, comprehensive procedures for site plan review, and requires developers to submit a SWPPP for review by staff engineers. The Town of Oro Valley has adopted an ordinance that specifically pertains to water quality. This ordinance is reviewed annually for efficacy with regard to all facets of water quality, including construction activity throughout Town. Currently effective BMPs exist which ensure that construction sites are routinely inspected and in compliance with ADEQ regulations. If compliance becomes an issue with a construction site, procedures are in place which either rectify the situation or put a stop to the work. Question: Were any construction activity operator training events conducted? Answer: No Why weren't training events conducted? During pre-construction meetings all construction site operators receive training materials and are made explicitly aware of Town of Oro Valley expectations regarding water quality and SWPPP operation requirements. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 30 of 43 www.azdeq.gov Question: Minimum Control Measure 4: Construction Activity Stormwater Runoff Control, Provide the details of the construction activity complaints and inspections that were conducted during this reporting period. Answer: Number of active construction sites in this reporting period:29 Has an inspection frequency been developed and implemented?YES Number of active construction sites inspected at least weekly:0 Number of active construction sites inspected at least one time every six months: 0 Number of active construction sites inspected at least monthly:29 Number of active construction sites inspected at least annually:0 Number of construction activity complaints that were resolved or responded to: 0 Number of active construction sites not inspected:0 Number of construction activity complaints received in this reporting period: 0 Number of active construction sites that required re-inspections in this reporting period: 4 Sr.No. Enforcement Actions Enforcements Issued Enforcements Resolved Enforcements Unresolved 1 NOV 4 4 0 2 NOC 0 0 0 3 Stop Work 0 0 0 4 Admin Order 0 0 0 5 Admin Fines 0 0 0 6 Civil Penalties 0 0 0 7 Criminal Action 0 0 0 Total 4 4 0 Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 31 of 43 www.azdeq.gov Question: For each BMP in the Minimum Control Measure 5: Post-Construction Stormwater Management in New Development and Redevelopment, what was completed during this reporting period? Answer: BMP Name:BMP 5.1 Creation, Review and Enforcement of Post-Construction Stormwater Pollution Prevention Regula Category:O&M Procedures Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : Town of Oro Valley has in place and will continue to evaluate and revise, when needed, regulatory mechanisms, and standard operating procedures which ensure inspection and maintenance of post construction stormwater controls by responsible parties. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:20 Percent per year Milestone Description: The Town of Oro Valley routinely inspects post construction stormwater controls, including photographic documentation when necessary, and notifies property owners in the event of non-compliance. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. Through the Town’s public and private asset inspection process, there were 7 notices of correction issued during fiscal year 2019/2020 which were directly associated with deferred maintenance on structural stormwater controls. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley will continue inspecting public and private drainage infrastructure and utilizing and updating as needed, Town Code 15-24. BMP Name:BMP 5.2 Comprehensive GIS Inventory of Active and Finished Construction Projects Category:Inventory Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 32 of 43 www.azdeq.gov Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town of Oro Valley has and continues to update and keep accurate maps active and inactive construction projects within the Town. Once a notice of termination has been submitted to the State by the property owner, the construction project is marked "finished"in the GIS database. Finished projects are then moved into the post-construction inspection phase, and then regularly inspected for compliance with local, State, and Federal water quality regulations. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:365 Daily Milestone Description: The Town regularly inspects active construction sites for CGP compliance, and consequently we are aware when construction is effectively finished, and post-construction stormwater management begins. The process of initiating post-construction inspections is ongoing and continuous. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. This GIS/Cartegraph inventory of active and completed construction projects has enabled the Town of Oro Valley to effectively manage SWPPP inspections and easily move all projects to post-construction phase upon completion. During fiscal year 2019/2020 the Town of Oro Valley Stormwater Utility completed 2 post-construction inspections of recently completed projects. This inventory and inspection protocol, along with the public and private stormwater asset inspection program, allows the Town to alert private property owners in the event of problems with their infrastructure, as well as schedule maintenance and repair of publicly owned assets. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley will continue annually inspecting public and private drainage infrastructure, as well as utilizing the GIS/Cartegraph inventory of construction projects to make sure these assets are in proper working order. Notices of correction will be issued to private property owners upon discovery of structural failure or deferred annual maintenance. BMP Name:BMP 5.3 Implement Standard Operating Procedure on Post-Construction Inspections Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 33 of 43 www.azdeq.gov Category:Structural/Non-Structural BMP Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town of Oro Valley has a standard operating procedure for post-construction inspections, which describes, among other things, that post-construction inspections begin after: (1) construction is effectively finished and an NOT is submitted to the State, or (2) construction is effectively finished for small projects not requiring SWPPP's. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:365 Daily Milestone Description: The Town maintains a list of current post-construction projects, and schedules inspections of 20% or more each year. Project sites found to have possible compliance issues are reinspected on a more- frequent basis. This process of tracking and performing post-construction inspections is ongoing and continuous. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 34 of 43 www.azdeq.gov The Town of Oro Valley has implemented a standard operating procedure for conducting post- construction inspections. Post construction inspections are performed in accordance with the Arizona Department of Environmental Quality (ADEQ) small MS4 permit AZG2016-002 requirements found in Section 6.4.5. The purpose of the post-construction inspection procedure includes the following: A reduction in the discharge of pollutants, to the maximum extent practicable, to the MS4 permit area by completed construction projects. This is done through verification of the following: 1. Post construction site planning procedures are implemented and will reduce impacts to stormwater quality. 2. Structural and non-structural control measures are implemented and all temporary best management practices (BMPs) have been removed. 3. All post construction activities are operating in compliance with Town of Oro Valley Code. For fiscal year 2019/2020 The Town of Oro Valley conducted 2 post-construction inspections and notified all property owners in the event any potential water quality concerns were discovered. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley will continue tracking the progress of all construction sites within the the Town, and conducting post-construction inspections upon project completion. This assures that all projects are built according to approved plans and that all infrastructure is maintained and functioning properly. BMP Name:BMP 5.4 Site Plan Review Category:Site Plan Reviews Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town reviews all applications for Grading and Building Permits for compliance with the Section 12 of the Town of Oro Valley Drainage Criteria Manual which describes the minimum erosion and pollution control measures to be implemented during construction. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:365 Daily Milestone Description: Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 35 of 43 www.azdeq.gov All Grading Plans and development Site Plans (regardless of project size) are reviewed for stormwater compliance prior to issuing a permit. All large projects require SWPPP's, and all small projects require equivalent BMP's. The review of grading plans and site plans for compliance is ongoing and continuous. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. All new construction project site plans are reviewed by an Arizona registered civil engineer (drainage expert) for efficacy with regard to post-construction standards set by the Town of Oro Valley and the State of Arizona on erosion, pollution and sediment control. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley will continue having all site plans reviewed by a drainage expert for adherence to local and state regulations on post-construction sediment, pollution and erosion control. Question: For Minimum Control Measure 5: Post-Construction Stormwater Management in New Development and Redevelopment, Did the program implement any additional BMPs during this reporting period? Answer: Did the program implement any additional BMPs during this reporting period?No Provide a summary of compliance with the requirements for Minimum Control Measure5. The Town of Oro Valley continues to have in place, a regulatory mechanism that requires all new commercial development within the Town to incorporate first flush filtration devices into the final design. Town policy also dictates that all private structural stormwater controls be inspected and maintained by the responsible party. Records of these responsible-party inspections are required to be retained for 3 years as well as made available to Town inspectors upon request. The Town of Oro Valley keeps a comprehensive GIS inventory of all active and completed construction projects within the Town and conducts a post-construction inspection of all completed project sites. The Town routinely inspects private stormwater assets and sends out letters of opportunity to correct as well as a formal request for the previous 3 years inspection and maintenance records of all stormwater infrastructure on the premises when deficiencies are observed. This system ensures that all structural stormwater controls throughout the Town are maintained and working properly. Question: Minimum Control Measure 5: Post-Construction Stormwater Management in New Development and Redevelopment, Provide the details of the Post-Construction Stormwater controls used during this reporting period Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 36 of 43 www.azdeq.gov Answer: Number of sites that required Post-Construction Stormwater controls in this reporting period: 2 Number of Post-Construction Stormwater controls inspected in this reporting period: 2 Sr.No. Enforcement Actions Enforcements Issued Enforcements Resolved Enforcements Unresolved 1 NOV 0 0 0 2 NOC 0 0 0 3 Stop Work 0 0 0 4 Admin Order 0 0 0 5 Admin Fines 0 0 0 6 Civil Penalties 0 0 0 7 Criminal Action 0 0 0 Total 0 0 0 Question: For each BMP in the Minimum Control Measure 6: Pollution Prevention and Good Housekeeping, what was completed during this reporting period? Answer: BMP Name:BMP 6.6 Town of Oro Valley Fleet Maintenance Schedule Category:Maintenance Schedule Facility Information: 10700 N. La Canada Dr. 680 W. Calle Concordia Personnel Position/Department:Town of Oro Valley Public Works Department BMP Description : The Town of Oro Valley adheres to a fleet maintenance schedule designed to prevent pollution. Furthermore, all heavy equipment is visually inspected for oil or fluid leaks prior to each use. Is another government entity responsible for this BMP ?No Measurable Goals: Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 37 of 43 www.azdeq.gov Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:365 Daily Milestone Description: The Town of Oro Valley vehicle maintenance schedule includes an escalated maintenance regimen based upon mileage for vehicles and engine hours for heavy equipment. Small motor vehicles are services as follows: Every 5000 miles ("A"service), Every 10000 miles ("A"service plus "B"service), Every 20000 miles ("A"service plus "B"service plus "C"service). For heavy equipment the schedule is as follows: Every 250 hours (A service), Every 500 hours (A service plus B service), Every 1000 hours (A service plus B service plus C service), Every 2000 hours (A service plus B service, plus C service, plus D service). Daily Inspection Logs for heavy equipment are used and kept on file. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. All Town of Oro Valley vehicles and heavy equipment were serviced according to this schedule during fiscal year 2019/2020. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: All Town of Oro Valley vehicles and heavy equipment will be serviced according to this schedule during fiscal year 2020/2021. BMP Name:BMP 6.7 Facility Safety Data Sheet Inventory Category:Inventory Facility Information: 10700 N. La Canada Dr. 680 W. Calle Concordia Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town of Oro Valley keeps a comprehensive safety data sheet inventory of all potentially hazardous materials utilized onsite at the two operation and maintenance facilities located at 680 W. Calle Concordia, and 10700 N. La Canada Dr. Is another government entity responsible for this BMP ?No Measurable Goals: Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 38 of 43 www.azdeq.gov Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:365 Daily Milestone Description: Each safety data sheet includes a section on accidental release measures, providing information on the appropriate response to spills, leaks, or releases, including containment and cleanup practices to prevent or minimize exposure to people, properties, or the environment. It also includes recommendations distinguishing between responses for large and small spills where the spill volume has a significant impact on the hazard. The information in these sheets consists of recommendations for: Methods and materials used for containment (e.g., covering the drains and capping procedures). Cleanup procedures (e.g., appropriate techniques for neutralization, decontamination, cleaning or vacuuming; adsorbent materials; and/or equipment required for containment/clean up) This activity is ongoing and continuous. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. Each facility continued to keep a safety data sheet inventory onsite during fiscal year 2019/2020. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley will continue keeping this data at all applicable sites during fiscal year 2020/2021. BMP Name:BMP 6.4 Municipal Employee Training Program Category:Training Facility Information: 680 W. Calle Concordia 10700 N. La Canada Dr. Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town of Oro Valley Stormwater Utility staff will conduct annual pollution prevention, good housekeeping, and spill prevention/response training sessions for all Town municipal operations division, and parks and recreation employees. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 39 of 43 www.azdeq.gov Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:1 Annually Milestone Description: All applicable Town of Oro Valley staff will annually receive the training and guidance on equipment handling, storage, maintenance, and spill prevention/response procedures. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. The Town of Oro Valley annually trains municipal employees in good housekeeping, and illicit discharge detection & elimination. This training was held on 10/30/2019. Seventeen management level and supervisory employees were trained through this training event. The expectation being, that this information is disseminated through management and supervisors to all employees within the departments involved. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley annually trains municipal employees in good housekeeping, IDDE, and other water quality related topics, and plans to conduct this training during the last quarter of fiscal year 2020/2021. BMP Name:BMP 6.3 Implementation of Operation and Maintenance Plans at Two Town of Oro Valley Facilities Category:O&M Procedures Facility Information: 10700 N. La Canada Dr. 680 W. Calle Concordia Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town follows the guidelines and procedures in the Operations and Maintenance Plan and the Spill Prevention, Control, and Countermeasures Plan. Is another government entity responsible for this BMP ?No Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 40 of 43 www.azdeq.gov Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:1 One time event Milestone Description: The Town follows the guidelines and procedures in the Operations and Maintenance Plan and the Spill Prevention, Control, and Countermeasures Plan, including inspecting two Town facilities for compliance once each year. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 07/01/2018 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. During fiscal year 2019/2020 the Town of Oro Valley operated 2 facilities requireing O&M and SPCC plans. At both sites, inspections were conducted in June of 2020, ensuring that these sites are adhering to these plans throughout day to day operations. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: During fiscal year 2020/2021 the Town of Oro Valley will continue to operate these two municipal facilities under their respective O&M and SPCC plans, as well as inspecting these sites annually ensuring adherence to all federal, state and local environmental regulations. BMP Name:BMP 6.1 Annual Inspection of Town of Oro Valley Municipal Operations and Maintenance Facilities Category:Inspections Facility Information: 10700 N. La Canada Dr. 680 W. Calle Concordia Personnel Position/Department:Town of Oro Valley Stormwater Utility BMP Description : The Town of Oro Valley annually inspects municipal facilities for compliance with their respective Operations and Maintenance Plan as well as their respective Spill Prevention, Control, and Countermeasures Plan. Is another government entity responsible for this BMP ?No Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 41 of 43 www.azdeq.gov Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:1 Annually Milestone Description: Annually inspect all municipal facilities for compliance. Maintain a permanent record of these inspections and their outcomes, as needed. This activity is undertaken once a year for each facility. Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. The Town of Oro Valley conducted municipal facility inspections in June of 2020, and made necessary adjustments identified through this process and cataloged the reports. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: Town of Oro Valley will continue these routine inspections ensuring ADEQ permit compliance at these sites. BMP Name:BMP 6.2 Street Sweeping. Category:Street Sweeping Facility Information: 680 W. Calle Concordia Personnel Position/Department:Town of Oro Valley Public Works Department BMP Description : The Town regularly sweep arterial and local streets to remove debris from the pavement, gutter and roadsides that would otherwise go into storm drains, causing water pollution. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:1 Quarterly Milestone Description: The Town of Oro Valley schedules arterial street sweeping quarterly and residential streets bi-annually. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 42 of 43 www.azdeq.gov Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. The Town of Oro Valley schedules arterial street sweeping quarterly and public residential streets biannually. All streets throughout the Town were swept according to this schedule. Streets were also swept on an as needed basis for the purposes of sediment removal after storm events. According to the Town of Oro Valley Streets Superintendent, approximately 3000 cubic yards of material were collected during fiscal year 2019/2020. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: All streets throughout the Town will continue to be swept according to this schedule for fiscal year 2020/2021. BMP Name:BMP 6.5 Town of Oro Valley Municipal Vehicle and Heavy Equipment Washing Procedures Category:Maintenance Activities Facility Information: 10700 N. La Canada Dr. 680 W. Calle Concordia Personnel Position/Department:Town of Oro Valley Public Works Department BMP Description : Motor vehicles and heavy equipment are routinely taken to a washing facility where dirty water is collected, treated, and reused, and ultimately discharged into the sanitary sewer for disposal. Is another government entity responsible for this BMP ?No Measurable Goals: Start Date:09/30/2016 Targeted End Date:09/29/2021 Frequency:365 Daily Milestone Description: The Town of Oro Valley utilizes an onsite industrial grade vehicle and heavy equipment washing area that recycles the vehicle wash water and collects all potential environmental contaminants for proper disposal. The Town of Oro Valley has utilized these equipment washing procedures since the installation of this equipment in 2011. This activity is ongoing and continuous. Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT Page 43 of 43 www.azdeq.gov Were milestones/measurable goals achieved for this reporting period? Yes Actual BMP Start Date: 09/30/2016 Provide a description of BMP effectiveness, including metrics used to determine effectiveness. All municipal vehicles and heavy equipment were cleaned at this facility during fiscal year 2019/2020. Provide a summary of activities planned for next reporting period BMP does not apply for next reporting period:No Milestone Description: The Town of Oro Valley has utilized these equipment washing procedures since the installation of this equipment in 2011 and will continue to do so throughout fiscal year 2020/2021. Question: For Minimum Control Measure 6: Pollution Prevention and Good Housekeeping, Did the program implement any additional BMPs during this reporting period? Answer: Did the program implement any additional BMPs during this reporting period?No Provide a summary of compliance with the requirements for Minimum Control Measure6. The Town of Oro Valley has implemented procedures which ensure to the maximum extent practicable, good housekeeping at all municipal operations areas. These areas are inspected annually. Any deficiencies are noted and corrected. Housekeeping policies are reviewed annually and updated as needed. During fiscal year 2019/2020 the Town operated 2 facilities under site specific Operation and Maintenance Plans (O&M plans) for both Town owned operations facilities. Applicable Town staff receive annual training on illicit discharge prevention at municipal facilities. Town policy dictates that all major streets are swept quarterly while all public residential streets are swept bi-annually. These are the practices by which the Town of Oro Valley ensures good housekeeping and pollution prevention at all Town owned facilities. Question: Was staff training conducted? Answer: Yes Sr.No. Date of Training Event Training Subject Number of Employees Trained Frequency of Training 1 10/30/2019 IDDE & Municipal Good Housekeeping 17 Annually Main Office 1110 W.Washington Street . Phoenix, AZ 85007 (602)771-2300 Southern Regional Office 400 W.Congress Street . Suite 433 . Tucson, AZ 85701 (520)628-6733DRAFT    Stormwater Utility Commission 8. Meeting Date:09/17/2020   Submitted By:Justin Turner, Public Works SUBJECT: DISCUSSION OF CANCELLATION OF THE OCTOBER 2020 STORMWATER UTILITY COMMISSION FIELD TRIP RECOMMENDATION: N/A EXECUTIVE SUMMARY: Due to the ongoing social distance requirements, a forthcoming new Oro Valley Town Council Liaison, and two Stormwater Utility Commissioner vacancies in the new calendar year, the Stormwater Utility Division has postponed the 2020 Stormwater Utility Commission Field Trip until Spring 2021.  BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A    Stormwater Utility Commission 9. Meeting Date:09/17/2020   Submitted By:Justin Turner, Public Works SUBJECT: DISCUSSION OF CARMACK WASH REMAPPING RECOMMENDATION: N/A EXECUTIVE SUMMARY: In 2017, the Pima County Regional Flood Control District (District) finished hydrologic modeling and floodplain mapping for the Carmack Wash and tributaries (Technical Data Notebook, [Draft] October 12, 2017). This earlier study examined most of Carmack Wash, starting downstream at its confluence with CDO Wash near Interstate 10, and continued upstream until Linda Vista Boulevard.  Analyses were made using HEC-HMS for hydrology and HEC-RAS and FLO-2D for floodplain mapping.  Upon completion of the 2017 study, the Town requested that the District continue the investigation, and this time focusing the mapping effort on the six major tributaries to Carmack Wash located within the Town, especially those located in areas comprised of pre-FIRM homes (i.e., those built before December 1974).   The updated 2020 study is nearly finished.  This new study focuses on the watershed areas within the Town, and more or less from Hardy Road on the south, Calle Buena Vista on the west, Linda Vista Boulevard/ Valle Del Oro on the north, and the boundary with Coronado National Forest on the east. Computer models and floodplain maps were received by the Town in early May, and the draft Technical Data Notebook (TDN) was received in late July.  Review comments were returned, and a final copy of the computer models, TDN and work maps are expected to be received by mid- to late-September 2020.   In addition to receiving HEC-HMS and FLO-2D models of the study area, work products included a detailed floodplain map (with north and south halves) at a scale of 1”=300’ and it showed the FLO-2D depths, floodplain boundaries, and calculated 100-year discharges at the recording cross sections.  The 100-year discharges were calculated at numerous locations within the study area, and summarized in the report.  Computed discharged were favorably compared with those calculated using USGS Regional Regression Equation 5, as well as those reported in the District's earlier 2017 report.  Regulatory floodplain limits (i.e., those with 100-year peak discharges larger than 50 cfs) were delineated for the main stem of Carmack Wash, and it six principal tributaries and sub-tributaries.   When finished, the Carmack Wash Floodplain Study will be used for floodplain management purposes, including (1) evaluating whether new development activities are reasonably safe from flooding, and (2) informing homeowners of their true floodplain risks and mitigation opportunities.   This study revealed unknown areas of possible uncontrolled flooding, and the Stormwater Utility is currently talking to the District about having them continue with this investigation to include "mini-basin management plans" to better identify flood risks to residential and commercial structures, and to recommend remedial structural or non-structural flood-control methods.   At present, there is no plan to submit the report to FEMA. The Town will use this information for floodplain management as a Local Floodplain Study as mentioned above.   BACKGROUND OR DETAILED INFORMATION: See Executive Summary above. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A    Stormwater Utility Commission 10. Meeting Date:09/17/2020   Submitted By:Justin Turner, Public Works SUBJECT: DISCUSSION OF HIGHLAND WASH FLOOD MITIGATION PROJECT RECOMMENDATION: N/A EXECUTIVE SUMMARY: The Stormwater Utility has been notified by the State of Arizona Department of Emergency and Military Affairs (DEMA) that the Highland Wash Flood Mitigation project was reviewed for feasibility and cost-effectiveness and was found to be technically feasible but not cost-effective; therefore, the National Technical Review Committee  recommended it not be given further consideration for the 2020 Funding cycle.   DEMA said the project scope of work was well-defined and clearly explained the activities necessary to complete the work, however the project schedule and cost estimate did not include all items necessary to complete the mitigation project, such as final design, construction services, easement costs, and engineering/survey already completed by the Town.  The notification also said the application was missing information for the reviewers to recreate, or to perform, a new the Benefit Cost Analysis (BCA) for the project.   The Stormwater Utility has reviewed the Grant Application Review Summary and believe the deficiencies noted can be overcome, and a new favorable, and more-complete application, can be submitted. Accordingly, the Stormwater Utility will be submitting a Notice of Intent (NOI) for the Lower Highland Wash Flood Mitigation Project on September 18, 2020, for FEMA funding opportunities for either a Building Resilient Infrastructure and Communities (BRIC) grant, or for a Flood Mitigation Assistance (FMA) grant.   Updates will be provided as events unfold.   BACKGROUND OR DETAILED INFORMATION: See Executive Summary above. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A    Stormwater Utility Commission 11. Meeting Date:09/17/2020   Submitted By:Justin Turner, Public Works SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE OCTOBER 15, 2020 SWUC REGULAR SESSION MEETING RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (or deny) cancellation of the October 15, 2020 Stormwater Utility Commission Regular Session Meeting. SPEAKER CARD PLEASE PRINT CLEARLY DATE: -j q NAME: ,Q r-EiF'V ADDRESS: _ (p 75'7 -I K f nit PHONE: 7G-- 3 96--4374 g5 -737 - TOWN RESIDENT? YES M-OR AGENDA ITEM NO. OPPOSE_ D SUPPORT UNDECIDED dPleaseCircleOne TOPIC FOR DISCUSSION (Please Specify) TI I A 1I1/ %1^2 f