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Home My WebLink AboutMinutes - Oro Valley Fire Advisory Committee - 4/12/1999 (2) ? , , � � -r. y �'� __ MINUTES OF THE . �` � ORO VALLEY FIRE AI)VISORY COMMITTEE , April 12, 1999 ORO VALLEY�'OV�N COUI�TCIL CHAMBERS a 11,000 No LA CAI�TADA DRIVE CALL TO ORDER: 7 e 00 p.rn. ROLL CALL PRESENT: . . Jan Kvancz9 Chairrrian � Herb Rutt91lilember � Fred McCulloch9 Member J.J. Northan9lVlernber Paul Parisi9 Town Council Liaison ABSENT: Ron Koslovvski, Vice Chairman STAFF PRESENT: Chuck Sweet, PI'owri Manager Werner Wolff, Chief of Police Linda Hersha,Administration Secretary OTHERS PRESENT: Chief John Fink, Golder Ranch Fire Department Chief Kirby Hamby, Rural/Metro Fire Department Bruce Caldwell, �Tice President of ESCG �-- � . Joe Parrot, Associate of ESCG MINUTE S A MOTION was made by Member Herb Rutt and seconded by Fred McCulloch,to approve the minutes of March 15,1999. The motion carried 4-0. � EMERGENCY SERVICES CONSU�,TING GROUP (ESCG) DISCUSSION OF CUSTOMER CENTERED STRATIEGIES WITH THE ORO VAL�EY CITIZEN FOCUS GROUP AND FIRE ADVISORY COMMITTEE MEMBERS WITH RESPECT TO THE DEVELOPMENT OF A STRATEGIC PLAN FOR FIRE AND EMERGENCY MEDICAL SEI�VICESs � Jan Kvancz, Chair, welcomed the�ocus Group Co�nmittee and proceeded to announce the names of the volunteers. (John Bollato, Ray Carl, Doug Noll, Richard O'Sullivan, John Barbee, James B awulski, B ob Iannarino, Gordon Roberts, B ob B ernal, Mary Ann S chumaker, Army Curtis, Bill Copeland, Ted Rutledge, Sandra Larson,Don Cox, Brenda Smoyer, Ben Baker, Betty Larson, Matt Shobert, Jim Schuette, Doug Fyfe, Gordon Gunwell, James Quintin, Andrea Cooke, Floyd Eberhard, Charles Hulsey, Tom Peterson, Dave Ingraham, Catherine Shouse.) �� . , �� April 12, 1999 1VIINUTES,�IRE ADVISORY COMMITTEE ` �' - Chair Kvancz stated that the only way change is going to happen for the better of the community, ; � is for the citizen themselves to petition to the Council. She added that the citizens would be the . , �� driving force for any changes that will take placee Chair Kvancz introduced Heidi Muma, a citizen of the conlmunity who had a few concerns regarding hex neighborhood. Ms. Muma stated that she was unaware of any fire issues until her homeowner fire insurance was up for renewal. She explained that after further investigation, she found that she had no options. She added that she is �athering names from the community and is creating an outline of the services that are available to the community. Ms. Muma stated that the fire services should provide the following services o • standard�and equal protection • be a part of the municipal services • a tax base service,therefore, no one can be denied or canceled � Chair Kvancz introduced Bruce Caldwell, �Iice Pres�dent of Emergency Services Consulting � Group (ESCG) and Joe Parrott, Associate. Mr. Caldwell informed the group that no decisions have been made regarding the fire agencies9 `Therefore, ESCG is working with both fire agencies, l�ural/Metro Fire Department and Golder Ranch Fire Departmentse � Mr. Caldwell informed the group that he had met with both�fire agencies and has developed 4 _ very important goals with their obj ectives. � -�� • Go�al#1 —Develop a strong, cooperative relationship between Rural/Metro and Golder Ranch that provides a consistent,reliable response to the community through mutual commitment � Obj ective 1-A would be to: • Develop standardized procedures/resources/processes for delivery of service • Target Completion Date—to be determined • Critical Task: Develop a subcommittee to review procedures and processes that should be standardized. First meeting within 3 0 days to begin process, develop timelines and set . objectives � Obj ective l-B would be to: • Establish regular schedule of ineeting between the two agencies to discuss issues of mutual concern � • Target completion date—Immediately . • Critical Task: To identify participants and establish schedule Obj ective 1-C would be to: : • ,De�elop mutual aid/automatic aid agreements (includes j oint training) • Target completion date—no date set , • Critical Task: To set minimum staffing levels and to develop periodic multi-company ��__ %� training exercises � � �� , � � , � � � . 2 . f � �' April 12, 1999 � MINLJTES,�I�ADVISOR�COMMITTEE � � . Obj ective 1-D vvould be to: : ' �, • Develop methods to share cooperative successes�vith community __`.�- � • Target completion date—within 3 0 days of acceptance of recommendation • Critical Task: To determine Council's desired level and type of information, develop and provide report on established schedule. Goal#2—Develop a_common set of perforrxiance rrieasures and targets so that service delivery � meets community expectations. � Obj ective 2-A would be to: , • Develop and agree to a set of perfo�ance rr�easures . • T'arget completion date of April 1999 . • Critical Task: To identify and gain consensus on a set of Performance Obj ectives Obj ective 2-B vvould be to: � s Develop current assessment • Target completion date of May 7, 1999 � • Critical tasks is to gather and analyze cu�-rent performance of both departments Objective 2-C would be to: � • Develop and select benchmarks to measure a�ainst other communities • Target completion date of May 17, 1999 � • Critical tasks is to gather relevant infor�nation from comparable jurisdictions � ��_J�' Goal#3 —Accountability—measures in place to ensure that service delivery model is working. Obj ective 3-A would be to: . • Develop a j oint committee to provide information9 trends and issues to community policy - makers. - � • Target completion date is within 60 days • Critical task is to develop cross-representative group which was recommended by the fire agencies (two Golder Ranch Fire Departxnent, two Rural/Metro, two Town Staff, six public at large) Goal#4—Develop a comparative method for cost analysis and cost distribution Obj ective 4-A would be to: • Equalize rates for equal service : • Target date—none at this time because a lot of these issues pertaining to Goal#4 are policy generated. . Mr. Caldwell stated that Goal#4 was critical because the fire services could not meet this goal on their own,-but would require a partnership between the community and the selected representatives. , ��_.-� � 3 r " April 12, 1999 MINLJTES;FI�ADVISORY COMMITTEE , � • Critical tasks is that Rural/Metro change to an assessed valuation based charge; mandate � � �,, � all citizens to pay for fire protection; evaluate subsidies from Town to Golder Ranch and -f� Rural/Metro for enhanced service delivery if desired. Mr. Caldwell explained that these are policy questions that need to be worked on. Obj ective 4-B would be to: . • Develop a clear community understand�ng of current and future funding mechanisms. � • Target cornpletion date�—none given , . „ • Critical tasks are to coordinate and corr�municate with the Town Manager and supply �� information needed. Obj ective 4-C would be to: • Develop cost estimates that reflect con�rriunity expectations. • Target completion date—none given • Critical task is to develop budgets based upon service delivery inodel adopted and current revenue at current tax/subscxiption rate In answer to a question from the gxoup, Chief IIamby from Rural/Metro, confirmed that they were in�the process of developing two new fire departn�ent�ocations. (Shannon Road/Lambert Lane and Orange Grove/Skyline Drive) ,,. In answer to a question from the group, Chair Kvancz stated that if the ToWn moved to have a ��__, ,- municipal fire district, that would be the Town's choice. � � Mr. Caldwell informed the group,that after all of the information has been collected, ESCG will give an array of different funding options to th�e Fire Advisory Committee for consideration. He explained that the focus of this group and ESCG is to guide the policy makers. In response to a gentleman's question from the group, lVlr. Rutt stated that the original report was a recomnlendation for one fire department. �-Ie explained that the town should have specific guidelines for the �ire departments to follow. I=Ie added that if one or both agencies Were unable to�neet these standards,the committee would find another alternative. Chair Kvancz informed the group that when the final product is submitted by ESCG,the - information will be submitted to the Town Council. She explained that it Was incumbent upon _ Council to do justice for the citizens of this town. She added that if this does not happen; the other option is to obtain a referendum. Joe Parrott, Associate of ESCG reviewed the Six Cornmunity Based Performance Obi ectives which were the following: (1) Cost of Service per capita—how much does it cost each person in the community (2) 1'ercentage of responses made in under�"X"rninutes—response time (3) Property loss per $1,000 value involved—it is suggested that the assessment value be . �� included �, ; - . }_� 4 � '' April 12, 1999 IVII�TUTES,FI�ADVISORY COMMITTEE r �� (4) Percentage of commercial occupancies inspected at least annually �, (5) ISO Rating (Insurance Services Office9 Inco) (6) Percentage of citizens surveyed rating�x� d�partrnent perfor-n�ance as satisfactory or b etter . � A gentleman from the group suggested addin� a cost base. Council Member Paul Parisi inquired if the xesponse time would be at the time 911 is dialed or when the fire engines are on the road. � In response to Council Member Parisi question9 IVIre Parrott answer was "from the time the dispatch center�notifies the agency." Oro Valley Police Department, Chief�1Volff, explained that the enhanced 911 system ; � automatically reflects the callers location and provides the information for the designated fire department. - In answer to a question from the group, Golder Ranch F�re Chief John Fink, explained that cellular phones are a problem. He explained vvhen a party is calling in an einergency on their cellular phone9 they rnust verbally�rovide all inforr�ation. Council Member Paul Parisi inquired if the Town Council appoints a fire commission board, ;- � would Golder Ranch be obligated to the board. ; ��--�� Chief Fink exp�lained that the Golder Ranch Fire District is governed�by a five (5) member board. � � � � He stated he had recently�met with the board regarding the current information he received from � the Fire Advisory Committee and that the Board has a�reed to cooperate with Oro Valley Town Council regarding any standards, requirements or supervision. , � � Chuck Sweet announced that a public workshop or public hearing Would possibly be held in � � June s Council Member Paul Parisi communic,ated that the Council would not have agreed to hire a consultant, and put together a Focus Group if they were not concerned about community input and involvement. � Mr. Caldwell explained that ESCG presentation tonight was to focus on direction. He added that after submitting these benchmarks to the group; ESCG needed to have some indication on whether or not these benchmarks will be considered. Chair Kvancz expressed to Mr. Caldwell that what she was hearing from the group was to have ESCG establish some guidelines and benchmarks. Chair Kvancz explained that Jim Davis an ESCG representative, has prepared a report evaluating both fire agencies. She stated that this report is to reflect�any changes made within the past � . . � 5 � �' April 12, 1999 MI1�IUTES,FIl�AD�IISORX COMMIT'TEE . � �� seven(7)months, regarding any deficienc�esa She su�gested that this report be presented at the � next Focus Group meetinge . Herb Rutt stated that the wheels of goverrirnent grind very slowlya He asked the group not to lose their enthusiasm, and to commit to this proj ect until the town has come to a conclusion that is workable. Chair I�vancz informed the group that the next rrieetin�will be held on IVlonday, �/Iay 17the , ADJOUI�NMENT . � There being no further business before the Comrn�ttee9 the meeting was adj ourned at 9 015 p.m. 1Zespectfully submitted, `A `��`f� � � � 9' � ''�� rf,r-� .ff'' �, � :� inda Hersha, Administrative Secretary ;- ��, � � f 6 � �� __� r' � ^ FIRE ADVISORY SIGN IN SHEET 1►�y°17 s 1�999 COMMITTEE—FOCUS � ` GROUP VOLUNTEERS � � AND VISITORS NAME ADDRESS PHONE�tLJMBER �� `f _ �y!P4�T � .�� „� � :�� :�� ' . , , .. �. � S'/ �`' "�� 0. � � �.� ��W�` `��. ��`� �"�`��'� ��.�_.,�� `� `� �., ,�� .,,��1�,�t' �, ; �� .� `�� . �rct � • �� ` ��, � � f ,! �, � .. , •g' 4:, �r,_: . � A , � � °� � Y � ��/ ,..� �' � -.— , - J: ? .� . � '� ' ___ � � - . , ;��%;' . � itaall.=;,F::. ` \'•.,j