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HomeMy WebLinkAboutMinutes - Oro Valley Fire Advisory Committee - 12/28/1998, '� �.> - - . MINUTES OF THE , ; � ORO VALLEY FIRE ADVISORY COMMITTEE � December 28, 1998 ORO VALLEY'TOWN COUNCIL CHAMBERS � 11,000 N. LA CANADA DRIVE CALL TO ORDER: � ROLL CALL PRESENT: Jan Kvancz, Chair J.J.Northam, lVle�nber Herb Rutt, Mernber STAFF PRESENT: Chuck Sweet, Tov�m Manager Werner Wolff, Chief of Police Don Chatfield, Conlmunity Development Director OTHERS PRESENT: Pat Abel, Assistant to the Chief at Golder Ranch Fire Department David Zehring, Community Service Officer Rural/Metro � Barry Dill, Policy Development Group MINUTES ; � - A MOTION was made by Herb Rutt, and seconded by J.J. Northam to approve the minutes of November 17, 1998. The motion carried 3/0. - AGENDA 1. Review of all bids submitted and selection of consultants for interview. 2. Selection of two (2) members of FAC for interview team of consultant. 3. Review sample letter to citizens requesting volunteers for Strategic planning workshops regarding Fire/ElVIS. REVIEW OF ALL BIDS SUBMITTED AND SELECTIUN OF CONSULTANTS FOR INTEIZVIEW - Chair Kvancz informed the committee that two (2) bids had been submitted for the selection of a consultant. � Herb Rutt suggested that both applicants should be interviewed. Chuck Sweet suggested the following prerequisites for the applicants regarding notification: �-- • fax information with the date,time and place followed by a haxd copy � " . +a 3= December 28�, 1998 MINUTES,FIRE ADVISORY COMMITTEE 2 , • a deadline of January 7th, 1999 with the l lth or 12th as possible alternative dates ��ti ; ; � � --�� A�MOTION was made by J.J. Northam, and seconded by Herb Rutt to interview both applicants. The motion carried 3/0. � � SELECTION OF TWO (2)MEMBERS OF FAC FOR INTERVIEW TEAM OF � � CONSULTANTS � � Jan Kvancz suggested that Herb Rutt and Ron Koslovvski be appointed for the interview team � and J.J.Northam as backup. A MOTION was made by J.J.Northam, seconded by Herb Rutt that Ron Koslowski and Herb Rutt be appointed to the interview team and J.J.Northam as the alternate. The motion carried 3/0. � � REVIEW SAMPLE LETTER TO CITIZENS REQUESTING VOLUNTEERS FOR STRATEGIC PLANNING WORKSHOPS��REGARDING FIRE/EMS � Jan Kvancz submitted a draft letter to the committee for review. � Chuck Sweet suggested to change the wording in the last paragraph to read"we hope you will consider applying for this important proj ect". Therefore, if they are not selected they are not disappointed. Chuck Sweet and Jan Kvancz agreed that they would both sign the letter to the �� � �� citizens requesting volunteers. � � � � � , � ,.,�_,�� Don Chatfield suggested that the committee develop a matrix for what they will be looking for to ensure a cross-section of the community such as geographical location, age and employment. He also recommended that the letter reflect that the applicant would attend four(4) focus group meeting over a two (2)month period. . ADJOURNMENT ` A MOTION was made by Herb Rutt, seconded by J.J. Northam to adjourn the meeting at 4:30 p.m. The motion carried 3/0. Respectfully submitted, � � r Linda Hersha, Administrative Secretary . ,