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Home My WebLink AboutMinutes - Oro Valley Fire Advisory Committee - 10/28/1998 �. • �.A t ` .- " ' _ MINUTES OF THE , \� ORO VALLEY FIRE ADVIS ORY C OMMITTEE � -� OCTOBER 28, 1998 � � ORO VALLEY TOV'VN COUNCIL C�[AMBERS 11,000 N.LA CANADA DF1V�E CALL TO ORDER: 4:05 p.m. ROLL CALL PRESENT: Jan Kvancz, Cha.ir - � Ron Koslowski,Vice Chair Fred McCulloch,Member � J.J.Northam,Member—Arrived at 4:10 p.m. EXCUSED: Herb Rutt, Member STAFF PRESENT: Chuck Sweet,Town Manager Shannon Ritchie,Administrative S ecretary MINUTES � A MOTIDN was made by Ron Koslowski to approve the minutes of the September 24, 1998 _ meeting. Fred McCulloch SECONDED the motion. .�Vlotion carried 4-0. , � �� - � ORO VALLEY'S MISSION STATEMENT AS OUTLINED IN FOCUS 2020,4F THE � , GENERAL PLAN. ALSO F�JCITS AREA FIVE: PUBLIC SAFETY. COPIES � ATTACHED. . Chair Kvancz pointed out the areas of interest of the Focus 2020: Oro Va11ey General Plan handout. Oro Valley's vision of the future and Focus Area five: Public Sa�ety which is defined as "To ensure a high level of public safety services and�facilities in the community"and Policy 4.1 D "Work closely with various providers(fire districts, schools,etc.)to expand public safety awareness and emergency training programs." Mrs. Kvancz added that these elements were incorporated when filling out the Capital Improvement Plan application. RECOMMENDATION TO TOV'�N COUNCIL REGARDING STRATEGIC PLAN, PERFO CE RESPONSE TIME ETC. � � � Chair Kvancz stated that it is the consensus of the committee that a strategic plan needs to be designed by professionals for the best interest of the community and t�ie citizens. Mrs. Kvancz � emphasized that tnis is what the committee is going to recommend to council. , Member Koslowski added that he spent a lot of hours reading the consultant's report and that it wa�difficult for him to come up with a plan that would encompass everything that was required. Mr. Koslowski explained�that by using consultants it would ensure that the best service would be � ,��^-�� provided for the citizens. �� ; . � �• � r October 28, 1998 MINUTES,FIRE ADVISORY COI��IMITTEE 2 ,-- �� Chair Kvancz clarified that the strategic plan should be customer based. The c�ommittee is in � ,, a eement that the Town staff does not have the time or tlze expertise required for setting the � standards,the response time and so on. Mrs. Kvancz reiterated that a Council Communication would be going to the Town Council_to this effect. Mr. McCulloch went on record that he is in agreement with ever�Ything that has been said and previously discussed regarding the recommendation of the strategic plan,performance response times, etc. Mrs. Kvancz conveyed that she would like to hear a motion t11at the committee will send a communication to the Town Council to that effect. MOTION: Member Koslowski made that recommendation. Member McCulloch SECONDED the motion. Motion carried 4-0. RURAL/METRO'S LETTER TO CHUCK SWEET DATED,OCTOBER 12, 1998 AND STATION 77 Chair Kvancz asked Fire Chief Kirby Hamby to summarize the contents of the letter to Chuck Sweet. Chief Hamby stated that the letter updated the service enhancements that pertained to Rural/Metro. � ' ON SCENE RESPONSE TO MEDS BY GOLDER�:ANCH FIRE DEPT.,AND � `��.� R /METRO,IS IT BEING DONE? Fire Chief Fink stated that MEDS and their own dispatch sta.tion are notified when the crew de arts from the station, arrives at the scene and upon arrival at the hospital. p Fire Chief Hamb stated that RuraUMetro follows the same procedure when notifying MEDS. y Chief Hamby explained that they are on contract and do participate with MEDS. Chair Kvancz thanked the Fire departments for clarifying their procedures. O.V. C�[AMBER OF COMMERCE LETTER TO MAYOR LOOMIS DATED 9/25/98 AND NEWS ARTICLE � � Chair Kvancz explained that the Fire Advisory Committee appreciates The Chamber of Northern Pima County's input. Mrs.Kvancz added that should Town Council decide to implement consultants to plan a customer based survey for the strategic planning, staffing,performance levels,etc.,everyone in the community will.have the opportunity to submit their suggestions and concerns. � � CIP SUBMITTED TO DAVID A►NDREWS ON BEHALF OF THE FAC INTERIM - FIRE/EMS DISPATCHING , - � � � �. ,_, � , , � , 6 " � October 28, 1998 MINUTES,FIRE ADVISORY COMMITTEE 3 - . Cha.ir Kvancz summarized that t1Ze Ca ital Improvement Plan application was submitted to David � ,� p " Andrews Finance Director for the Town of Oro Valley. , Tovvn Mana er �Chuck Sweet stated that the application will be reviewed by the Capital � g � Improvement Plan Technical Advisory Committee on November 6, 1998. , �Chair Kvancz ex�lained that she met with Community Development Director,Don Chatfield and p discussed the costs involved using a modular building for the proposed Communications Center. Mrs. Kvancz stated that she also contacted various suppliers for operating and ma.intaining the proposed Communication Center. Mr. Sweet ex ressed that submittin this a lication for review of the Capital Improvement Plan p g pP Tec�inical Advisory Committee was certainly a maj or step in the CIP process. ADJOURNMENT A MOTI�N was made by Ron Koslowski to adj ourn the meeting. Mr.McCulloch SECONDED the motion. Motion carried 4-0. Respectfully submitted, �, � � � '�� .� � � � �� Shannon Ritchie,Administrative Secretary � ,l To: Kathi Cuvelier Oro Vailey Town Clerk . From:Janet Kvancz 520-825-7959 11/13198 10:56:40 Page 4 of 6 Sent by the Award Vllinning Cheyenne Bitware � � � , �. . � ;� � � 1 � �. � �� REQUEST�R PROF�S�L� � The Tovvrti oi 4ro Valley. �r3sona i.�c sesking �alqd bid propo��lsc fzotn qw�i�od 3z�dfvidu�ls/�zms ta d�v�slop a "C�stostses C�ut�re�# Stsate�iv P'laa fos F�re aad Eitne�sgea�a��11Redtosl Sesvia�s".� �Vlieth�r sont by mail ar by rnoat� ot pesaattisl de]�,very, t�is vexuior assLutlss the resQonsibdlity iar havfng bid quotation depos,it�d an tiitte�t t�ro VaLiey Tov�m Kall. Each bid� , quotstfon shall be in acoorc�an,ce with Exlifbit��"and irstructlons listed in thfs dn�ument and must be in aacordance w�th bid docu=nents on�le with the Tawn CIer�C's�ice, I I004 N.La Canad�Dr,�zo Valley�Arizona,88?37. 3ealed bid pzoposal� Cleasl9 14Rai�c�d "ST�AT'EC�IC PZ�iLl� FIRE dc EM�RG�1rCT , M��IC�LL S�R4ICE�"receiv�prios to the bid deadlinre,will b�opened and read aloud on DECEMBER T. l� �t 3�n itz the Town H�ll Conference Room oi t�te To�ai Ora Vslloy. 110�N.Ia�C�cZa Driv�e.Oro�alley,Asizona.8S?3?. � All bid prapos�ls sitiovld b�directed to: Mr.Chuck fiweet -- To�m�Rirtisger � , ' � Towr►oi Oro Valle�y ��f� i i o0o N.La C�narda Dr. Os0'�Ta�ey,AZ$�73? Fo: cans�d�ration four (�) co�ies of the praposal atvd all accosttpartying inforntatian � r+oq��st�d must be subrnitted irt a�ealed envalops. All reeponse�to this progosai must be m�tds irt the farnnat requested. 1t1I bid pt�ices must�e typewritteri artd sha11 be afg=t�d by the biddez ot hf�author�zed repteaentative, with his address, t�lephore numbesa. faz nuntber. anc� othes pertinent iniorntation as requested. All bids reaeiv►ed aYtd recorc�ed at the bid oper�irtg s�is31 rem$in lega�y�iri►d,i�►tg and valid for a period t�tot ta�Yaeed 45 days aft�r the time artd date of t�te bid openi�tg. � � 1 .� To: Kathi Cuvelier Qro Valley Town Clerk From: Janet Kvancz 520-825-7959 11/13/98 10:57:36 Page 5 of 6 ��nt by the Awa�d Winning Cheyenne Bitware . ., . � � , . �- � � � , ��.�•. �� CQP'E OF FROFES�I�l�T'liLL SERVICEa . - �� E3�E��„�CY�FDI_C�SE�4IG�� T�WI��F��V�T�_� �C�lY�L �ltSt��ER�ICES w � ' ��0�� . . . - - �� The Corsultaitt s,hali provide ax�d perft�rm the following professional�rrvicea which shall co=tstitute the tiE�Eli�LL SCOPE of the��C�RVICES ttnrcl�er the ter�ts and pravis�ons of thi�s FROFES�ialY�L S�RQICES CDl+�'TRACT. Da�velopment of a"Custost�r CtAtes�ed�csteyic i�Iar�"�vhich will ic�er�ti�y whst arctian th� � . Towrt Couricil must untiartake to fmpleme�nt curze�nt and future aervice demand. Thi.s plan ah�il includQ the ioliovving: • Dedicsted Rasoutces • I3ev+elopment of Miss�ion State►ment • Do�orihe Vis�an(e)a�The�ture • Pr�.oritize Customer Neede �" � � � Ide�ttiiy Mentberghi�Val�ses • Identify�re�ss of Needed E=lhance�tent ��,��/ • Identily Crfticat�r��a�ational Iss�es � IdentftY Organiaatioit�l Strengt�is . • Ydent�ty�tf tf cal Custamer Needs � Idsntity�.inctiorts/S�rviees � Ir�enti.l��'aoLa to Meet Neads • I�ev+�lap Goals an,d Ob�ectiv�es� � D�v�elcr}�itn�alesraenta#ion Strategie� • Pt�ovide Coat ' of Optior�s • Establi�stt Gufdelixtes on Perfoi-�nance � Cu�delines For fl,iture�ire Stations Stutdard.a,Respc�e Tlm�s,Stsfl�rg �v�l� Tho Town of aro Vailey is cursezttt�y�erviaed by twa fire depas�nents,neither of whic,h is accoutttable to the tawn. Or�e�ire department is a pu�lic�cinc�fire c�i,atrict,�und the oth�r is s for pro�it#'ire departrnent The population is approaintrately 2�,OC30. An"Erratuation o�Ent�rgerticy atLd Non-Entergency Sesvicea"h�already beerc conc�ucted by ai►ouffiid�tfa�ns�lt�xtig Flrm. This repozt was�resented.to the Towrt Council on September 9, I$88 with recanune�r�dations. �e Tvam Cvuncal acaepted the report. d� 2 , , To: Kathi Cuvelier O�o Valley Town Clerk Fror��, ��,��;�Kvancz 520-825-7959 11J13/98 10:58:30 Page 6 of 6 Sent by the Award Vllinning Cheyenne Bitware _. .._.._.___ .. ., ► .. . � . . ,- , � � i . CC�1��tTI.'��N'P SEL�CTt�� REQ�EST��PROFos�tL��Po�E Fo�T I. Cov�er letter.to i�clude: �L. N�me of pzoj ect B. Firt�'�name C. Co�orate addr8ss 1�. �ontact pera�on E. �1h�so wosk is tQ be p��ciormed Z. a tion�ro�ile 3. F�sr�n's C�ialif�citions or Corporate�spesiertice,to include: A, F.�eter�aiv�e eap�riance i.n the�tse/EMS cor�su,�ti�g bu�iities�. 8. l�ernanatrated expvrience in de�relopirtg a"Custortter � Cent�red Strategic PTut"fcr Sre a,nrd ernergency mediral�ervice provid�rrs C. A�ttit�i�rnum of�1.000,0OO.OU liab' 'ty insurance � D. Ezperlence with��r related atudies;a prov+en trsc�lc recvrd of�irrular studiea E. Ability to complet��tudy with�n 90 days 4. Narnes.T`itles.Proiessior�al Quali�icatioris snd Educational .-� 8a�ckgravnd of P�rsons�Ssagrted to Projeat �� , �__ , 8. ,�ppro�t�d 1V�ethodo�ogy 6. 9cape oi Work . T- Tims�ratnes 8. Refer�nces � 9. Cii�t List 10. S�wnp1Q oi pso�os�iaru� Sssvlces Contraat INSTRVCTiOl�s: �lLL�ESF41��Sl� Ta TffiS R.�QVEl�T FOR PROPO� SH]�LL HE �� Ilr TSrS FaRM�LT. D4 �4T�TT1�CS F?RM BRaC a�1�r1'T O�'BSIt �oc�rrra�acsrsrrs. Shs Goasialtaatt a�rasdsd �s �aatrsot �i � ree�ired to h�Ya �s�ee:'s Corngansatioa,��a�al Id;bilitT aad�into�s,obile I�b�lit�tasns�aa�oov+eraga. Ii s Con��.ttaat p�odaaf th� d i�susaitaa aovresaQ� th� Towu �ll a�ss� a��sttons w�th thst!l.tsrt. t� . 3 t ; � ,, .�,