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Home My WebLink AboutMinutes - Oro Valley Fire Advisory Board - 8/25/1997 r� � MINUTE S t'��- �� QRU VALLEY FIRE ADVIS4RY BUARD SPECIAL MEETING P�LICE DEPARTMENT C�NFERENCE R��M � 11000 N. LA CANADA DRIVE M�NDAY, AUGUST 25, 1997 CALL TU QRDER: 4:05 p.m. ROLL CALL PRESENT: Jan Kvancz, Chair Ron Koslowski, Member Fred McCulloch, Member Herb �utt, Member ABSENT: Larry Howell, Member APPR�VAL QF MINUTES DATED JULY 22, 1997 �� ` �-� MOTION: Herb Rutt moved to acce t the minutes as read with no p corrections or additions. Motion seconded by Fred � McCulloch. Motion carried unanimously. DISCUSS REQUEST FOR PROPOSAL TU HIRE A C4NSULTANT Ms. Kvancz adv�ised that this meeting was to discuss and start the Request Far Pro asal RFP aperwork for the hiring of a consultant as approved by p � )p Council to rev�iew all the data gathered by the Fire Adv�isory Board and for the consultant to make recommendations that may be considered appropriate for the Tov�m of Oro Valley rega`rding fire and ambulance , ser�ices. The approximate date to ser�d out the RFP would be mid to late September, 1997. E�PERIENCE/QUALIFICATIONS FOR A FIRE/EMS CONSULTANT Ms. Kvancz handed out a sheet with suggested minimum qualifications for a Fire/EMS consultant for the Baard's rev�iew and comments. Request was made to increase the population under Item 4 from 25,OU4 to read 50,000. There was also discussion reference the 1994 Uniform�ire Codes. A suggestion was made from the audience th�at the Fire Board contact Mr. � ` Bob Maassen, Town of�ro Valley Building �fficial, for a copy of the �� Tovv�r� codes. � , w a , S/25/97 Minutes, Fire Advisory Board 2 � DESCRIBE TASKS Ta BE PERF4�MED BY C4NSULTANT WITHIN A SPECIFIED TIME FRAME. FEE T4 CONSULT. Discussion continued. Recomm�ndation was made that the Boaxd should receive itemized billing. The consultant's recommendations will be reviewed by the Fire Advisory Board before being presented to Council. There was discussion u�der the secti�n: Possible Recommendations For Fire/EMS Services in Oro Valle . Item#5 was discussed in length and it Y Was decided to increase the times from 4 to 5 minutes on 5.a and S.b and to . 6 min.ute s on .c. Discussian continued with comments from the audience questioning a need for chan ' the current fire response system. It was agreed that after �g reviewing the recammendations from the consultant there may be no need for change s and then again there may b e a ne e d for several change s especially as the Tovv�n grows. ;� \:� Comment was made that as a Professianal the consultant may find items ��/ � in 1 ded or missed in the RFP or their re orts. Item that the Board has not c u p #6 was revised to include hav�ing the consultant advise the Boaxd of missing � inforination. Item#7 was added reference the fee. C4NSULTANT Ta PR�VIDE THREE REFERENCES OF TO�'VNS/CITIES WHERE THEY HAVE CONSULTED, TO INCLUDE NAME, TITLES AND � TELEPHONE NUMBER UF CUNTACT. � After fiaxth.er discussion the revised Fire Adv�isary Board's Minimum Qualifications For A Fire/EMS Consultant was completed. MOTI4N: Herb Rutt moved t�have the Guidelines for RFP adopted , with the changes as noted. (Please see Attachment A - � finalized copy of the guidelines for the RFP.) Motion seconded by Ron Koslovvski. Motion carried � unanimously. � � � - S/25/97 Minutes, Fire Advisory Board 3 � � .,J ADJOURNMENT The next meeting of the Fire Adv�isory Rev�iew Board was confirmed for TUESDAY, SEPTEMBER 16, 1997, at the Tovv�n Hall Conference room at 4:3�p.m. MOTIOI�T: R.on I�oslowski moved to have the meeting adjourned. Motion seconded by Herb Rutt. Motion carried unanim.ously. Meeting adjourned at 5:�0 p.m. Respectfully submitted, � / 0 _ Nancy Le 'e a, 4VPD A�Manager '� � , � ; . �, .,, ;, . ,,, �l � ATTACHMENT A �. i' h � � PAC E 1 of 2 F I RE AD1/I SaRY BOARD M i�1 UTES 8/25/97 . , � ,` �-� MIlVIMUM QUALIFI�1-�TIQNS FQR�FIRElEMS �aNSULTANT 1. 1��ears or more experience in�irelEMS servi�e with 1 Q�rears at upp er management level. 2. BS Degree in Fire� ' ' tration/Public Administration--�.dvanced degree a +. 3. 1��ears�xperience as a Fire�EM5 consultant: 4. 1VIust pvssess�orking experience in pro�idang Fire/El�lS servic� to a � community with a population of at least 50,�00. 5. Needs a�vor�n�knov�rledge of�ity/To�ra�Go�ernment. 6. � 'I'horoughl�understands NFPA Standards. 7. Current kno�rl�dge and understanding of the 1994 Unifo�m Fire Code,; ,, .. OSI�A re�uirements, ISO ratings, building God�. � 8. Be experienced and l�owledgeable in�vorking with IGA's, Contracts, RFP's, etc. 9. A history of Cor�nmunity Involvement is desireable. 10. Consul#ant will in�lude a biographic�l sketch on their bac�ground 11. Provid�the Fire Fsdvisory Boar�and the Town of�ro�Talley with three (3} references fc�r similar�ansulting, to includ�To�rnlCit�, �ate af consult, phon� nurnber and contact na�ne(s). ��-- � , � ___- � ' T�SKS T� BE PERF�RMED BY CONSULT�NT 1. �pon completion of a�igned Contract with#he Towri of Oro Valley the consulta�t will provide t�the Town and�ire�dvisory Board a�A.ction Plan. �. Th�Fire Advisory Board will provi�de tl��consultant with all�l�ta � . colle�ted from RlM and GR�D to include l�istor�of each, and Fire anc� Emergency Seavice Reponses 7l1/9�-��30197. F�m�p � � of th�Tovsrn vPill also be is�cluded. Also#he 11rIIS�IOIV STATE11�iENT and�h�important services to be eonsidered in eval�ation. 3. �tTithin 10-15 business days Consultant should ma�e a�n on-site � visit t� the Town of�ro�Ialley and the�e departm�nts . 4. Re�ie�v and evaluation of a11 materials�ubrnitted to Consultant should not exceed 30 d��ys. 5. � �tl'ithin 45 bu�iness da�s a recommen�ation for F�reIEMS services for Oro �Tall��should be m�ad�t�the�Fire l�d�isory Board f�r - review and pr�sentation to the Town C�uncil. ,. ; , � 6. All recommendations to be brought to th� atfention of the F'ire Ad�risor�Boar�.regarding possible areas nat covered in the � . : M ,'� M' , �, � . � . .� � � � ATTACHMENT A PAG E 2 of 2 FIF�E ADVIS�RY BOARD MINUTES 8/25/97 // Lh'� ` repvrts. ,, ,. . �- , . . . 7. Consultant to provide the Fire Ad�isory�oard arLd tl�e Town of �ro�alley an itemized billing, for each area fo be re�i��ved � and the recomrnendation. Fee should not e�c�ed$10,Q00. � �V P�SSIBLE REG�M1�iEND�TIUI�TS FQR FIRE/El�lS SERVICES IlV ORO V.AL�LEY�� 1. Current F�ire�ElY�S services to rema.in the sam�. 2. Tov�n of Oro Valley could contract�rith a single provider of Fire�EM5 � services,v�ith the provider reporting to the T��vr�of�ro�Talley on performance, age of equipmen#, etc, 3. Merger of both fi�e companaes �r combination of both, pros and cons. �. 11Tumb e r of fire st�tions nee ded in Oro Valley. � . 5. Staf�n�le�els-�NFP�standard. 6. Response time at scene for�re/EMS clispatch. a. BLS response (1 En�ine or Ladd�r} t� arriv� at scen��rithin� minut�s of dispatch��°ro of time. b. AI,�S (�d�ranced Life�upport Paramed.i�) to�rri�� at scene within .- -_.��, � miriutes�0% of time.� � --� 7. Cer�tralized/computerized dispatch cent�r. � ��, :._� , ,- , ,