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HomeMy WebLinkAboutMinutes - Historic Preservation Commission - 3/7/2016 � M I N UTES ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION M arch 7, 2016 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE CALL TO ORDER AT OR AFTER 5:00 P.M. Chair Lane calied the meeting to order at 5:00 p.m. ROLL CALL PRESENT: Marilyn Lane, Chair Jenni Sunshine, Vice Chair � Eric Thomae, Commissioner Alison Crane, Commissioner � Joseph Kane, Commissioner Walter Ohlson, Commissioner EXCUSED: Dan Huff, Commissioner � STAFF PRESENT: Kristy Diaz-Trahan, Parks & Recreation Director � , Lynanne Dellerman, Recreation & Cultural Resources Manager � � 1. REVIEW AND/OR APPROVAL OF THE FEBRUARY 1', 2Q16 REGULAR SESSION MINUTES CLICK HERE F-OR FEBRUARY 1, 2016 MINUTES MOTION: A motion was made by Vice Chair Sunshine and seconded by Commissioner Crane to approve February 1, 2016 minutes as written. � MOTION carried, 6-0 ' � 2. REPORT OF CURRENT EDUCATIONAL OPPORTUNITIES FOR HISTORIC PRESERVATION COMMISSION MEMBERS TO ATTEND (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION.) - Click Here for March Educational �Opportunities Document Lynanne Dellerman, Recreation and Cultural Resources Manager, stated the opening day of pop-up art by 4th graders will be displayed at the Pusch House at Steam Pump Ranch during Second Saturdays in March and April. � 3. PRESENTATION AND�DISCUSSION ABOUT THE CULTURAL INVENTORY WORK DONE BY THE ORO VALLEY HISTORICAL SOCIETY'S COLLECTIONS SPECIALISTS � Click here for prelimary assessment report Sue Chambasian and Pat Spoerl of the Oro Valley Historical Society gave a presentation on the work done by collection specialists and archivists on artifacts that have been collected, categorized, labeled, and preserved at Steam Pump Ranch. They also provided background on the various families who had occupied the ranch. They discussed the clean up process and disposition of items at the various buildings on the ranch. Collected documents were scanned and archived through a partnership between the Historical Society and the Town of Oro Valley. The original documents are stored in the basement at Town Hall. The remainder of the artifacts that were collected are currently stored in the tack room on the ranch property. The plan is for the items to eventually be displayed at the ranch. 4. REPORT REGARDING ORO VALLEY HISTORICAL SOCIETY WORKPLAN (WARREN LAZAR) (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION.) Warren Lazar provided an update on the progress of the project team's goal in raising funds and seeking grants. The team recently received grant funds to hire � � an architect for the garage rebuild. Mr. Lazar also stated that a five-minute documentary . of Steam Pump Ranch has been completed and is currently in the editing process. 5. DISCUSSION AND POSSIBLE ACTION REGARDING IMPLEMENTATION 4F THE ORO VALLEY CULTURAL HERITAGE PRESERVATION PLAN � � Discussion centered on the Rock Art, Ranch and Residence Plan, the previous presentation by Brooks Jeffrey of the Drachman Institute, the Cultural Heritage Preservation Plan, and securing an internship position. The commissioners agreed to prioritize their top two items to develop a plan focus for the next meeting. 6. REPORT AND DISCUSSION OF COMMISSION MEMBER ASSIGNMENTS a. HISTORIC PRESERVATION OUTREACH EFFORTS REGARDING AN UPDATE ON TH E WRITI NG CONTEST (CHAI R LAN E) Discussed the status on the essay contest and the need to extend the deadline. The commission agreed to extend the date to April 8. b. PRESENTATION AND DISCUSSION ABOUT DEVELOPING A PROCESS TO IDENTIFY HISTORIC PROPERTIES - FACILITATED BY C�MMISSIDNERS SUNSHINE AND THOMAE Discussed using CLG (Certified Local Government) requirements regarding historical properties. Spoke of using criteria from the national register to develop a master list for cultural and historical resources with consideration to privacy issues. The need to make land owners aware of historical value was addressed followed by creating a public list. Commissioner Sunshine shared some sites in Oro Valley that have been identified as historical structures. A request was made to have the Town Attorney review CLG requirements so better discussion can he be had at a future meeting. c. ASSIGNMENT OF ONE OF THE HISTORIC PRESERVATION COMMISSIONERS TO THE SPEAKERS BUREAU Chair Lane requested a volunteer to work with the Historical Society to move forward with the Speakers Bureau. Commission Ohlson volunteered forthe position. The intent of the position is to work with the Historical Society and make recommendations on behalf of the Commission. 7. DISCUSSI�N AND RECOMMENDATION ABOUT UPDATING THE HISTORIC PRESERVATION COMMISSI4N RULES SPECIFICALLY RELATED TO WHICH DEPARTMENT THE COMMISSION REPORTS MOTION: A motion was made by Vice Chair Sunshine and seconded by Commissioner Thomae to table this item to a future agenda to allow time for review by the commission. MOTION carried, 6-0 8. STEAM PUMP RANCH ROADWAY AND DEPARTMENT REPORT (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION.) Kristy Diaz-Trahan, Parks and Recreation Director, provided an update on the work to be completed on roadway at Steam Pump Ranch. The entrance and exit will be rerouted for safertraffic flow. Ms. Diaz-Trahan also provided an update on the Mattamy Homes - Honeybee archeology site. The Arizona State Museum has issued the burial agreement. The work on the burial exploration efforts has been completed � and the site has been blessed. She also spoke about previous and upcoming events. She reminded the commission of the site tour at Steam Pump Ranch on March � 17 and reiterated the rules for site tours. 9. FUTURE AGENDA ITEMS (THE HISTORIC PRESERVATION COMMISSION � MAY BRING FORTH GENERAL TOPICS FOR FUTURE MEETING AGENDAS. DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION.) - Status of non-inventoried items at Steam Pump Ranch - Share comments from Steam Pump Ranch site tour on March 17, 2016 at next meeting - Signage �, - Peter Steer, Tohono 0'Odham Tribal Preservation Officer to speak at a future meeting regarding his role and willingness to be a resource forthe commission 10. NEXT HISTORIC PRESERVATION COMMISSION MEETING TENTATIVELY SCHEDULED FOR MONDAY, APRIL 4, 2016 TO BEGIN AT 5:00 P.M. - DISCUSSION AND POSSIBLE ACTION No discussion. ADJOURNMENT MOTION: A motion was made by Commissioner Thomae and seconded by Commissioner Crane to adjourn meeting at 7:10 p.m. MOTION carried, 6-0 Prepared by: .. �� 4 / � � ` )I / Mollie Frye Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Historic Preservation Commission of Oro Valley, Arizona held on the 7th day of March, 2016. I further certify that the meeting was duly called and held and that a quorum was present. ' 6