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HomeMy WebLinkAboutPackets - Council Packets (16)Town Council Meeting Announcements 1 Upcoming Meetings 2 3 4 Mattamy Homes Final Plat Rancho Vistoso Parcel 5F Northeast corner Moore Road and Rancho Vistoso Boulevard Town Council April 6, 2016 5 Good evening Mayor, members of the Council Purpose Final Plat Conceptual Site Plan approved on July 1, 2015 116 single-family lots Swim and Recreation area Pedestrian connections Sidewalks Multi-use path Moore Rd. Rancho Vistoso Blvd. Future Moore Road Our purpose here tonight is to consider Proposed Final Plat for Mattamy Homes on RV Parcel 5F CSP approved on 7/1/2015 116 single-family lots Swim and recreation area Pedestrian Connections Sidewalks, multi-use path, trails 6 Location Map Future Moore Road NEC of RV Blvd and Moore Rd. 7 Summary and Recommendation Final Plat Consistent with approved Conceptual Site Plan Staff recommends approval of the Final Plat 8 9 Final Plat 10 Conditions of Approval - Planning Planning Add a reference to OV1214-31 on cover sheet. Add the following General Note: “Oro Valley Water Utility shall be the water service provider.” Revise Zoning for “The Retreats” to read PAD: Town Center on Sheet 6 Revise Zoning for “The Retreats” to read PAD: Town Center on Sheet 7 11 Conditions of Approval - Engineering Engineering   Address all technical redlined comments within the redlined 24” x 36” Bond Set (Sheets 1 thru 7) on the Final Plat’s Mylar Submittal. Provide a comment response letter and return all redlined originals back to the Town of Oro Valley. [Zoning Code Section 22.9.G.1] Sheet 1/7: Please renumber the General Notes from General Note #22 through General Note #23. [Town Zoning Code 22.9.E.2] Sheet 7/7: Please correct the “type-over” located in the “New Right-Of-Way” at the bottom portion of this parcel. [Town Zoning Code 22.9.E.2] Sheet 7/7: Please provide the “Metes and Bounds” for the lower right-hand line of the 20’ Sewer Easement Per This Plat. (Note: Each lot’s area is presently missing now.) [Town Zoning Code 22.9.E.2] The Basis of Bearing of the Final Site Plan (FSP) is stated as N89º54’2”E L=2636.42. The Basis of Bearing on this Final Plat is stated as S00º02’27”E L=5273.67’. Please make the Basis of Bearing correction to the Final Plat so as the Basis of Bearing on the Final Site Plan and Final Plat match. [Note: Please provide a .pdf of the Final Plat once the Basis of Bearing has been corrected. [Town Zoning Code 22.9.E.2] 12 CSP - Recreation condition Prior to issuance of any residential building permits associated with a home or lot on Parcel 5-F, the developer shall post financial assurances in the form of a performance bond for future development of the Rancho Vistoso Neighborhood 5 Park, equal to the amount of recreation area and amenities as required in Section 26.5 of the Zoning Code, subject to approval by the Parks and Recreation Director and Planning and Zoning Administrator. Financial assurances shall be released upon completion of Mattamy Home’s fair share of the new Rancho Vistoso Neighborhood 5 Park. 13 14 Mattamy Homes Block Plat Rancho Vistoso Parcel 6B Southeast corner Moore Road and Rancho Vistoso Boulevard Town Council April 6, 2016 15 Good evening Mayor, members of Council Purpose Block Plat Redraws property lines Archaeological Display Area Honey Bee Village Preserve C.A. “A” Our purpose here tonight is to consider Proposed Block Plat for Mattamy Homes of Block “B” of the Hohokam Mesa Final Plat What is a block plat? Legally recorded document the redraws property lines to facilitate future development or a future plat In this case, it is to facilitate the future platting of a residential subdivision and commercial area. Specifics of design will come before TC later 3. As part of the block plat….the archaeological display area and entrance to the HBVP will be relocated as well. Additional detail in a later slide 16 Moore Road Rancho Vistoso Boulevard Honey Bee Village Preserve Subject Property Future Moore Road Hohokam Mesa Subdivision Honey Bee Preserve centrally located Site immediately adjacent to the preserve Existing preserve entrance. 17 Previous approval Rancho Vistoso Blvd. Moore Road 1 5 3 4 2 7 6 9 10 8 Honey Bee Village Preserve TC approved DP in 2007…has since expired. Included a mix of potential uses including commercial/restaurant/retail Centered around the display area. Which included: Ramada Pedestrian amenities Access to the preserve 18 Final Plat Subdivision 37 – detached lots 1.6 acres future commercial Archaeological Display Area Formal CSP has been submitted. Block Plat to facilitate the development of - a 37-lot residential subdivision - Including 1.6-acre future commercial Again…the design will be coming to TC at a later date. Today we are focused on the Block Plat 2. Relocating the existing display area/entrance to the preserve - Provides better public access - being adjacent to future Moore Road - will have shared parking with future commercial - Will include a Ramada, pedestrian amenities and serve as the entrance to the preserve 3. There is talk with the property owner regarding a desire to dedicate the display area to the Town upon completion. - could be processed in conjunction with the Conceptual Site Plan - staff will be seeking a recommendation regarding the dedication from HPC 19 Interdisciplinary review Rancho Vistoso Boulevard Moore Road Historic Preservation Commission Amenities Design Pima County Honey Bee Village Preserve Staff/applicant have worked extensively with HPC. Working with the applicant regarding the treatment plan and the specifics regarding the display area amenities/design. - Will be presented to HPC prior to consideration of the CSP by TC. Also, working closely with Pima County as they own the preserve. Imperative everything works together and both HPC and PC support the applicant’s request. 20 Summary and Recommendation Redraws property lines to enable future residential and commercial development. Relocates archaeological area Better access to preserve Improved visibility Memorializes requirements for archaeological display area Staff recommends approval of the proposed Block Plat 21 22 Conceptual Site Plan Conceptual Site Plan 37 – detached lots 1.6 acres future commercial Archaeological Display Area Our purpose here tonight is to consider… - What is a CSP? - Use the Zoning Code (Design Principles and Standards) – subdivision design, connectivity, compatibility PAD Development Standards 23 24 25 Memorandum of Understanding with Public Safety Employees July 1, 2016 to June 30, 2018 Presented by Gary M. Bridget, Management Negotiating Committee Lead and Marshall Morris, Public Safety Negotiating Committee Lead 26 The Public Safety Negotiating Committee and Management Negotiating Committee agreed to: Significant Changes to the Current Memorandum of Understanding Increase in On-Call pay Increase in Shift Differential Pay Eliminating consideration of Sick Leave for overtime Lowering the employer-paid portion of the employee only healthcare premiums Corrections to formatting and other minor corrections 04/08/2016 27 27 Article I, Section 1.04 Increase in On-Call pay From $1 per hour to $1.25 per hour On-Call pay is utilized by several departments to include Police, Development & Infrastructure Services and Parks and Recreation On-Call pay has been set at $1 per hour since it was adopted by the Town in 1999 Based on FY2014-15 activity, the fiscal impact to the Town is estimated to be an additional $26,700 per year 04/08/2016 28 28 Article I, Section 1.05 Increase in Shift Differential Pay From $1 per hour to $1.50 per hour Shift Differential Pay is only used in Oro Valley Police Department The increase would attract more senior officers to volunteer for the hours between 6 p.m. and 6:30 a.m. Based on FY2014-15 activity, the fiscal impact to the Town is estimated to be an additional $24,700 per year 04/08/2016 29 29 Article I, Section 1.07 Eliminating consideration of Sick Leave for overtime Currently, vacation leave, sick leave and compensatory time are considered time worked when calculating overtime Based upon activity from this fiscal year, eliminating sick leave from the overtime calculation will save the Town an estimated $9,000 per year Vacation Leave and compensatory time will still be considered time worked for overtime calculations 04/08/2016 30 30 Attachment B, item #5 Lowering employer paid healthcare premiums Currently, the Town pays 100% of the employee only healthcare premium Agreed to reduce the employer obligation to 85% for the employee only healthcare premium Employers are increasingly relying on cost share strategies to lessen the impact of healthcare increases Our focus was to slow the growth in cost to the Town without impacting the quality of our healthcare plans Based upon this year's rates, the Town will save an estimated $151,000 per year 04/08/2016 31 31 Formatting and other minor corrections Sections in the proposed Memorandum of Understanding are numbered for easy reference Language regarding overtime pay criteria for telephone and in-person attorney interviews have been changed to provide more clarity Article I, Section 1.16 Tuition reimbursement language changed to simply refer to Personnel Policy 19 for eligibility criteria Attachment B, Item #17 04/08/2016 32 32 Summary The Town remains committed to funding the current Step Promotion system for public safety employees Attachment A The Town recognizes the impact of on-call and shift work on personal and family life Thank you to the Negotiating Team Members Management: Julie Bower, Jason Larter, Chris Cornelison Public Safety: Zach Young, Kevin Mattocks, Daniel Hoyos Questions? 04/08/2016 33 33 34 FY 2016/17 Town Manager’s Recommended Budget April 6, 2016 35 Overview Budget Timeline Budget Snapshot Strategic Plan Budget Focus Areas New Initiatives Financial Overview 36 FY 16/17 Budget Timeline JANUARY One-on-one meetings with Councilmembers to outline budget priorities FEBRUARY 26 Department budget requests due to Finance 37 Budget Snapshot FY 2016/17 Town Manager’s Recommended Budget Recommended Budget total = $117,368,948 $2.3 million, or 1.9%, decrease from Adopted FY 15/16 Budget Decrease is due to the following: $1 million decrease in budgeted capital due to project completions Decrease in budgeted year-end contingency reserves due to planned use of balances for one-time capital projects General Fund surplus of $57,000 and ending fund balance of $10.0 million (30% of expenditures; policy is 25%) Second year of Community Center operations Capital investment of $596,000 Overall ending fund balance of $53,000 in the Community Center Fund 38 Strategic Plan Budget Focus Areas 2015 Strategic Plan Focus Areas guided the development of the FY 2016/17 Recommended Budget Fiscal Responsibility Communication Economic Development Parks, Recreation and Cultural Development Community Infrastructure and Services 39 Fiscal Responsibility Growth projections 230 Single Family Residential (SFR) permits forecasted Modest commercial activity and two significant larger projects $57,000 General Fund surplus to increase contingency reserves Use of one-time revenues for one-time expenditures Transfer of $1.5 million in one-time revenues from General Fund to the General Government CIP Fund for capital projects 40 Fiscal Responsibility (Continued) Management of benefit costs through health insurance cost sharing (85% Town paid, 15% employee paid), onsite health clinic and wellness programs Continued vehicle and computer replacement program Vehicle set-aside for future replacement - $285,000 Vehicle replacement - $637,000 Computer, server and mobile data computer replacements - $126,000 41 Communication Oro Valley Vista – continued bi-monthly production Increased marketing and advertising budget for the Community & Recreation Center, and new website for golf, tennis and Overlook restaurant reservations Social media use to promote events, activities and provide general Town updates Coffee with a Cop, Adopt-A-Business, Citizens Police Academy programs, Coffee with the Mayor and Town Manager General Plan update efforts continued; expected to go before voters in November 2016 42 Economic Development Continued emphasis on Tourism Bioscience and high technology Business attraction, retention and expansion “Shop local” campaigns Visit Tucson funding capacity of $250,000 (up from $215,000 in FY 15/16) Oro Valley Chamber of Commerce funding of $30,000 43 Parks, Recreation and Cultural Development Significant capital investment budgeted for FY 16/17 Two new unlit multi-use (soccer) fields at Naranja Park - $350,000; 1st year cost of 2-year project (second year cost $380,000) Community Center CIP budget - ADA improvements, family/teen area, tennis court improvements, golf course pump station improvements, golf cart path improvements – total $596,000 Aquatic Center pool heater replacement - $148,000 Public/non-profit partnerships Children’s Museum Oro Valley - $75,000 SAACA - $32,550 Concert series OV Festival of the Arts Cruise, BBQ and Blues Classic Car Show 44 Community Infrastructure and Services Three major PAG and RTA-Funded road widening projects La Cholla, from Lambert to Tangerine - $1.5M Tangerine, from La Cañada to Shannon - $2.7M Lambert, from La Cañada to La Cholla - $6.5M Water Utility main relocations associated with road widening projects - $2.2 million Pavement preservation program - $1.15M Library parking lot expansion - $187,000; funded with library impact fees ($37,000) and a donation from the Friends of the Oro Valley Public Library ($150,000) Police evidence and substation facility - $1.9 million 680 Calle Concordia facility improvements - $50,000 45 New Initiatives Overseeding of soccer fields at Naranja and Riverfront Parks is now standard operation for the Town $50,000 budgeted in FY 16/17 for overseeding at both parks Changed name of Development and Infrastructure Services (DIS) Department to Community Development and Public Works (CDPW) Funding of $15,000 included for video conferencing equipment to establish an “alternative to jail” program 46 Year-over-Year Budget Comparison Financial Overview 47 Revenue Projections Financial Overview (Continued) General Fund local sales taxes $302,000, or 2.0%, higher than FY 15/16 budget License and permit revenues $149,000, or 8.4%, lower than FY 15/16 budget, reflective of projected building activity Increase of $396,000, or 3.8%, in state-shared revenues HURF gas tax revenues $15,000, or 0.5%, higher than FY 15/16 budget Bed tax revenues $141,000, or 14.9%, higher than FY 15/16 budget, following completed renovations of a major hotel and continued growth in tourism sector 48 Personnel Changes Financial Overview (Continued) TEMPORARY; fully reimbursed by outside funding; NO BUDGET IMPACT 3 FTEs - Two new full-time construction inspectors and one new full-time construction clerk for PAG and RTA roadway projects – POSITIONS TERMINATE WHEN PROJECTS ARE COMPLETE TEMPORARY; capital-project related; budget impact of $171,750 3 FTEs - Three new full-time heavy equipment operator II’s to construct fields at Naranja Park and perform golf course cart path capital maintenance – POSITIONS TERMINATE WHEN PROJECTS ARE COMPLETE In-house personnel replacing contracted services; NO BUDGET IMPACT 2 FTEs – One new full-time Parks Maintenance Crew Leader and one new full-time Parks Maintenance Worker I replacing contracted services .95 FTEs – Two 19-hr custodians at the Community Center replacing contracted services Capacity to address current facility needs – ALL PART-TIME; budget impact of $26,700 5.14 FTEs – Facility supervisors, facility shift leaders, facility attendants and lifeguards at Aquatic Center and Community Center (3.44 FTEs with no budget impact tied to re-opening of Community Center pool) Re-organizations; position adjustments; net budget impact of $3,850 1.73 FTEs – Water Utility replacing manager position with two operator positions for $17K savings; 19-hour office assistant tied to Parks Maintenance re-org with no budget impact; Aquatic Center office assistant increase from 30-hour to 40-hour with $21K budget impact 49 Financial Overview (Continued) Capital Improvement Program (CIP) Total CIP projects = $19.8M Town-wide 50 Awards and Accolades Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award – 8th consecutive year GFOA Certificate of Achievement for Excellence in Financial Reporting – 22nd consecutive year GFOA Popular Annual Financial Reporting (PAFR) Award – 3rd consecutive year 51 52 Zoning Code Amendment Sign Lighting Town Council April 6, 2016 53 Establish lighting standards for signs Purpose New Oro Valley zoning standards Initiated by Town Council April 2015 Joining the regional approach to address sign lighting in a uniform manner The purpose for this next case is to establish lighting standards for signs. Concerns about the increased brightness of signs in the Town highlighted the fact that the Town’s zoning code does not provide standards for the levels of lighting coming from signs. You may recall that in previous Council meetings last year there were discussions about how to address the concerns about bright signs and how we could move our code toward the established regional standards. When we began our research into sign lighting we looked at those regional standards to understand what has been happening in the area and how we can update our codes in order to maintain a level of consistency. Along with our lighting consultant, Mr. Hy Kaplan and his 30 years of experience in the lighting industry and his work with the local lighting codes, we learned how other jurisdictions developed sign lighting codes that were a viable compromise with the commercial sign companies and observatories. Tonight I’ll provide an explanation about sign lighting and summarize what we’ve learned and how we propose to more forward. 54 Sign Lighting Wall signs with LED lighting Message boards with LED The concerns about sign lighting are basically focused on two types of signs. The first is wall signs such as the Panera Bread and the LA Fitness sign that we see on the left. The second, is the type lighting used for fuel prices and movie theater listings as shown on the right. Both of these sign types use Light Emitting Diodes or commonly known as LED lighting. LED lighting has quickly become the standard for lighting due to it’s energy efficiency over older types of lighting used in the past. Our focus tonight is on LED lighting. 55 Wall Signs with LED lighting Kelvin Temperature First we’ll review wall signs. I’ll ask Mike to help me out with this. This slide shows us a wall sign attached to a building which is simply individual letters made of aluminum and plastic that are attached to the wall of a business. The photo at the bottom of this slide is the same wall sign a night with the letters illuminated which is done by a string of lights custom made to fit inside of each letter. These days that string of lights is usually made of LED’s as we see here. We’ve learned that these LED lights can be made to be quite bright. When LED’s are used in this type of sign there is a unique standard of measurement named the Kelvin temperature. Kelvin temperature is the unit of measurement used determine how much light (or brightness) is coming from the type of sign shown on this slide. To further help define the Kelvin temperature…. 56 Kelvin Measurement 4,400 Kelvin Recommended ….we’ll to look at this slide that shows us a graphic demonstrating the measurement standards. Although the light bulb shown on this slide is not an LED bulb it gives us a familiar picture of a light source to show us how different Kelvin temperatures measure up. The center of the bulb shows us the mid range of a 4,400 Kelvin temperature which is where our proposed sign brightness level is recommended, this would provide a true white without being too bright. In contrast we see near the bottom of the bulb in the 2,000 to 3,000 Kelvin range, a light that appears yellow in color. If a sign is intended to be lit with a white light, that lower Kelvin range would not provide a white light. It would be yellow. That is often an undesirable lighting for signs. A sign using a higher Kelvin temperature such 4,500 to 6,500, as shown at the top of this bulb, becomes so bright that our eyes would actually see the light as blue. It would be similar to those bright blueish looking headlights on newer cars. Often that type of blue light is unpleasant to the human eye. That higher Kelvin temperature range would create extremely bright signs and be very intrusive to observatories along with causing a sign to be bluish in color which are all undesirable results. How do we know that this mid range of Kelvin temperature is appropriate for sign lighting? 57 Kelvin Temperature of LED Wall Signs Recommended standard 4,400 Kelvins Regional Standard City of Tucson Pima County Town of Sahuarita To answer that question, we looked into the regional standards. In 2012 Pima County and City of Tucson adopted an outdoor lighting code that included sign lighting standards which included the 4,400 Kelvin temperature for these types of signs. Our standards proposed tonight are exactly the same numbers as approved through that County/City cooperative effort which included a dozen meetings with stakeholders such as sign companies and observatories. Our consultant, Mr. Kaplan, was also a part of that process. Essentially their lighting code paved the path for our code update. We need to keep in mind that although the lighting code established by the County and City is one shared code, it had to be separately vetted through each jurisdictions Planning and Zoning Commission, Board of Supervisors and Council and was also later adopted by the Town of Sahuarita. 58 Message Board with LED That same County/City lighting code also addressed lighting from signs such as gas station prices as shown on this slide. The portion of the sign that changes the gas prices uses an exposed LED. This is basically a like a computer or TV screen with indivual diodes that emit light and has the potential to be dialed up to be quite bright. The measurement for this type of sign lighting is called a Nit measurement. 59 Nits for Message Boards with LED Recommended Standard 200 Nits Regional Standard City of Tucson Pima County Town of Sahuarita Currently the Town’s zoning code does not have any standards for this type of sign lighting The County/City lighting code established a maximum standard of 200 nits. The proposed standard of 200 Nits applies to the night time brightness of this sign type, the same as the established proven regional standards. 60 Enforcement Permitting phase Labeling Record keeping 4,400 Kelvin Language was included in the proposed code to make sure the appropriate documentation is obtained during the permitting process before the sign is installed. At installation of the sign, we expect to see labeling stating the sign is in compliance. Permitting records showing compliance with the proposed code standards would be on file for future concerns about the sign. 61 General Plan Signage controls have to balance citizens concerns about the increasing level of signage with the needs of businesses to attract customers.  The Town shall create standards for signage to provide information and direction to allow businesses to attract and maintain customers with the least intrusive signage possible. Policy 2.1.10 . The Town shall use existing standards and guidelines, and establish new ones as needed, to ensure that the built environment blends with or enhances the natural environment by restricting signage primarily to identification. Policy 11.3.3. The general plans directs us to balance the citizens concerns about he increasing level of signage with the businesses needs to attract customers, while allowing signs to provide information and direction and protecting the natural environment. The proposed code amendment does not increase the amount of signs already allowed in the Town but it does place limits on lighting where there is currently none in the code. The proposed sign lighting standards meet the general plan’s policies. 62 Establish lighting standards for signs Recommendation 4,400 Kelvin for LED wall signs 200 Nits for LED message boards Enforcement at building permit review only The proposed 4,400 Kelvin and 200 Nits are the same regional standards established by local jurisdictions in recent years. We simply propose to insert those proven regional standards into the Town’s zoning code which also include the enforcement measures that defer proof of compliance to the permitting phase of a sign. The Planning and Zoning Commission reviewed the proposed sign lighting standards on March 1st and voted to recommend approval. Staff recommends approval of the proposed code. 63 64 Frequency of Changeable Message Neighborhood Picnic Saturday November 2 12:00 p.m. Sunday Gathering November 1 3:00 p.m. 65 Old technology LED technology Nit Measurements Message Boards The technology change over the years has made the electronic price (exposed LED’s) more common place, as shown on the right, than the older plastic letters changed by hand as shown on the left. This type of LED lighting has the potential to be dialed up to be very bright and without standards we have nothing to enforce. 200 Nits is the standard developed through the County and City’s arduous lighting code development process. 66 Warm=Less bright Cool = Brighter Comparing Color Temperatures Extra slide to further demonstrate Kelvin temp 67 68