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HomeMy WebLinkAboutPackets - Council Packets (19)       *AMENDED (4/19/16, 11:00 AM) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION April 20, 2016 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE         REGULAR SESSION AT OR AFTER 5:00 PM   CALL TO ORDER   ROLL CALL   EXECUTIVE SESSION -  Pursuant to ARS 38-431.03 (A) (1) and ARS 38-431 (A) (4) to discuss personnel matters regarding the resignation of Town Manager Greg Caton and contract negotiations and settlement discussions and *Pursuant to ARS 38-431.03 (A) (1) to discuss personnel matters - conducting interview of internal interim Town Manager candidate (Item added 4/19/16 at 11:00 a.m.)   REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   PLEDGE OF ALLEGIANCE   UPCOMING MEETING ANNOUNCEMENTS   COUNCIL REPORTS   DEPARTMENT REPORTS   The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING   INFORMATIONAL ITEMS   1. Letter of Appreciation - Town Clerk's Office & IT Department   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   PRESENTATIONS   1. Amphi School District - STEM School   2. Certificates of Appreciation to outgoing members of the Youth Advisory Council   3. *Introduction of new Visit Tucson Sports Manager Jeffrey John (Item added on 4/19/16 at 11:00 a.m.)   CONSENT AGENDA (Consideration and/or possible action)   A. Minutes - April 6, 2016   B. Fiscal Year 2015/16 Financial Update through February 2016    REGULAR AGENDA   1. CONSIDERATION AND ACCEPTANCE OF THE ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT, DATED APRIL 2016   2. POSSIBLE ACTION TO ACCEPT TOWN MANAGER'S RESIGNATION   3. DISCUSSION AND POSSIBLE DIRECTION REGARDING THE DEVELOPMENT OF AN ORDINANCE THAT WOULD REQUIRE DRIVERS TO HAVE THEIR CELL PHONES IN HANDS FREE MODE WHILE DRIVING IN ORO VALLEY TOWN LIMITS   4. DISCUSSION AND POSSIBLE DIRECTION REGARDING POTENTIAL ORO VALLEY BONDING TO FUND AN INCUBATION CENTER AT INNOVATION PARK   5. DISCUSSION AND POSSIBLE DIRECTION REGARDING ORO VALLEY BONDING TO FUND ADDITIONAL SPORTS FIELDS AT NARANJA PARK   6. *POSSIBLE ACTION TO APPOINT AN INTERIM TOWN MANAGER (Item added on 4/19/16 at 11:00 a.m.)   FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H)   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   ADJOURNMENT     POSTED:  4/13/16 at 5:00 p.m. by mrs AMENDED AGENDA POSTED:  4/19/16 at 4:00 p.m. by mrs When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700.    INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience”, please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience” you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present.  Thank you for your cooperation.    Town Council Regular Session Item # 1. Meeting Date:04/20/2016   Submitted By:Julie Bower, Town Clerk's Office Information Subject Letter of Appreciation - Town Clerk's Office & IT Department Attachments Letter  ARI ZONA STATE TRANSPORTATION BOARD Dougla s A. Ducey , Governor of Arizona March 28, 2016 Mayor Satish Hir ema th Town of Oro Va lle y 11000 N. La Canada Dr. Oro Valley, AZ 85737 Re: AZ State Tran sportation Board Meeting March 18, 2016 Dear Mayor Hiremath: Jo seph E. La Rue , Cha ir Oeanna Beaver, Vice Chair William Cuthbertson, M ember Jack W. Sellers , M ember MichaelS. Hammond, Member Steven E. Stratton, Me m be r Arlando S. Teller, Member On behalf of the Arizona State Transportation Board and the Arizona Department of Transportation staff, I would like to thank the Town of Oro Valley for allowing the Board to conduct its March 18, 2016 meeting in the Oro Valley Town Hall. We especia lly want to thank Michelle Stine for her outstanding customer se rvice to ADOT staff with meeting preparations, and to Chuck Boyer and his staff for providing technical support. We appreciate your ho spitality and efforts that went into planning the dinner event, and we look forward to v i siti ng the Oro Valley/Tucson ar ea in the future . Sinc erely, Jo se ph E. La Rue Board Chairman 206 South 17th Avenue _ MD lDOA • Phoenix, AZ 85007 . AZTransportationBoard.gov    Town Council Regular Session Item # 1. Meeting Date:04/20/2016   Presentation - Amphi School District Information Subject Amphi School District - STEM School Summary Attachments No file(s) attached.    Town Council Regular Session Item # 2. Meeting Date:04/20/2016   Certificates of Appreciation - Outgoing YAC members Information Subject Certificates of Appreciation to outgoing members of the Youth Advisory Council Summary Attachments No file(s) attached.    Town Council Regular Session Item # 3. Meeting Date:04/20/2016   Introduction of new Visit Tucson Sports Manager Jeffrey John Information Subject *Introduction of new Visit Tucson Sports Manager Jeffrey John (Item added on 4/19/16 at 11:00 a.m.) Summary Attachments No file(s) attached.    Town Council Regular Session Item # A. Meeting Date:04/20/2016   Requested by: Julie Bower Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Minutes - April 6, 2016 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with the following changes) the April 6, 2016 minutes. Attachments 4/6/16 Draft Minutes  4/6/16 Minutes, Town Council Regular Session 1 MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION April 6, 2016 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 5:00 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Brendan Burns, Councilmember Bill Garner, Councilmember Joe Hornat, Councilmember Mary Snider, Councilmember Mike Zinkin, Councilmember EXCUSED:Lou Waters, Vice Mayor EXECUTIVE SESSION - Pursuant to ARS 38-431.03(A)(1) Personnel Matter - Town Manager’s annual performance review MOTION:A motion was made by Councilmember Snider and seconded by Councilmember Zinkin to go into Executive Session at 5:01 p.m. pursuant to ARS 38- 431.03(A)(1) Personnel Matter regarding the Town Manager's annual performance review. MOTION carried, 6-0. Mayor Hiremath said the following staff members would join Council in Executive Session: Town Manager Greg Caton, Town Attorney Gary Verburg and Town Clerk Julie Bower. REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 6:00 p.m. 4/6/16 Minutes, Town Council Regular Session 2 ROLL CALL PRESENT:Satish Hiremath, Mayor Brendan Burns, Councilmember Bill Garner, Councilmember Joe Hornat, Councilmember Mary Snider, Councilmember Mike Zinkin, Councilmember EXCUSED:Lou Waters, Vice Mayor PLEDGE OF ALLEGIANCE Mayor Hiremath led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Communications Administrator Misti Nowak announced the upcoming Town meetings and events. COUNCIL REPORTS and Spotlight on Youth Councilmember Zinkin attended the National League of Cities Congressional City Conference in Washington D.C. from March 5-9, 2016. He attended sessions at which they discussed the Every Student Succeeds Act (ESSA), accessing and applying for grants through Grant Finder and configuring meeting agendas to utilize a study session format prior to the regular meeting. Councilmember Snider recognized Molly Garnand, 5th grader at Painted Sky Elementary, for her kindness, enthusiasm to learn and self-motivation. DEPARTMENT REPORTS Town Clerk Julie Bower announced that new artwork was on display in the Council Chambers by artist Jean Beck. Town Attorney Gary Verburg reported that at the last Council meeting held on March 2, 2016, concerns were raised regarding two Zoning Code issues. The first issue concerned outdoor displays and the second issue concerned the sale of RV's in C- 2 zoning. With respect to the outdoor display issue, in 2011, the Town Council adopted an ordinance which suspended the prohibition against the use of outdoor displays. The time deadline for the prohibition was initially set to expire in 2013 but the time deadline had been extended on several occasions by the Town Council. Recently, on January 20, 2016, the Town Council approved an additional extension of the temporary use of outdoor displays until February 6, 2017, therefore, Mr. Verburg said he believed that no violation had occurred. 4/6/16 Minutes, Town Council Regular Session 3 Regarding the issue of the sale of RV's in the Rancho Vistoso PAD, zoned C-2, Mr. Verburg said because the Oro Valley Zoning Code didn't contain a specific classification for RV sales, the Planning & Zoning Administrator made an interpretation that the closest classification to RV sales was car sales, thus allowing the sale of RV's in C-2 zoning. This interpretation was not appealed to the Board of Adjustment so the interpretation was final and therefore, the sale of RV's was lawful under the Town Code. Police Chief Danny Sharp said at the last Council meeting on March 2, Councilmember Zinkin thanked the Police Chief for reducing Police Department overtime expenses by approximately $200,000 compared to the same time last fiscal year. Chief Sharp clarified that the actual amount of savings was approximately $27,000 not $200,000. ORDER OF BUSINESS Mayor Hiremath reviewed the order of business and said the agenda would stand as posted. INFORMATIONAL ITEMS 1.Councilmember Garner and Councilmember Zinkin - 2016 NLC Congressional City Conference Trip Report 2.Letter of Appreciation - Parks & Recreation Councilmember Snider referenced the Parks and Recreation letter of appreciation which thanked staff for keeping the archery range in great condition and thanked the volunteers who monitored the archery range. CALL TO AUDIENCE Oro Valley resident Richard Tracy was concerned with certain Councilmembers’ lack of understanding regarding Police Department operations and recommended that Council read a book entitled, "Proven Strategies for Effective Community Oriented Policing" written by Steven L. Rogers. Oro Valley resident Jerry Simmons, President of Freedom's Foundation at Valley Forge - Tucson Chapter, said the Foundation was an educational institution that honored civic virtue and implored individuals to become involved. Mr. Simmons talked about the Spirit of American Youth Leadership program and recognized Tristian Ugalde and Lily Tees, seniors at Ironwood Ridge High School, for winning the essay competition. The program included a mock congress, a free enterprise challenge and various leadership skill activities. Oro Valley resident Donald Bristow disagreed with the Town's written response regarding two Zoning Code issues that he discussed at the March 2, 2016 regular 4/6/16 Minutes, Town Council Regular Session 4 Council meeting. He believed the interpretations made by staff distorted Code and were used only to fit the agenda of staff and Council. Oro Valley resident Barbara Stout spoke on the proposed rezoning at the Southeast corner at Lambert Road and La Cholla Boulevard. She was concerned with traffic, dangerous turn-outs onto La Cholla Boulevard, hydrology issues, lot sizes were incompatible with existing homes in the area and the rezoning would displace wildlife. She urged Council to deny the proposed rezoning. PRESENTATIONS 1.Proclamation - National Public Safety Telecommunicators Week, April 10-16, 2016 Mayor Hiremath proclaimed the week of April 10-16, 2016 as National Public Safety Telecommunicators Week in the Town of Oro Valley, in honor of the men and woman whose diligence and professionalism keep our Town and citizens safe. Michelle Devault, Oro Valley Police Department Communications Manager, accepted the proclamation on behalf of the Oro Valley Police dispatchers. CONSENT AGENDA A.Minutes - March 2, 2016 C.Request for approval of an amended Final Plat for Campo Bello, Tract 1, located at the northwest corner of Hardy Road and Calle Buena Vista F.Resolution No. (R)16-13, authorizing and approving an Intergovernmental Agreement (IGA) between Pima County and the Town of Oro Valley for the Pima County Wireless Integrated Network (PCWIN) subscriber services MOTION:A motion was made by Councilmember Hornat and seconded by Councilmember Snider to approve Consent Agenda items (A), (C) and (F). MOTION carried, 6-0. B.Fiscal Year 2015/16 Financial Update through January 2016 Councilmember Zinkin inquired about the Fiscal Year 2015/16 Financial Update through January 2016 and discussed his concerns regarding sales tax revenues and Community Center Fund revenues and expenditures. Discussion ensued amongst Council and staff regarding the Fiscal Year 2015/16 Financial Updates through January, 2016. 4/6/16 Minutes, Town Council Regular Session 5 MOTION:A motion was made by Councilmember Snider and seconded by Councilmember Garner to approve item (B). MOTION carried, 5-1 with Councilmember Zinkin opposed. D.Request for approval of the Mattamy Homes Rancho Vistoso Parcel 5F Final Plat, located on the northeast corner of Rancho Vistoso Boulevard and Moore Road Councilmember Zinkin asked for clarification regarding the proposed lots and setbacks. Senior Planner Michael Spaeth said the patios were attached in groups. MOTION:A motion was made by Councilmember Zinkin and seconded by Councilmember Burns to approve item (D). MOTION carried, 6-0. E.Request for approval of a Block Plat amendment to the Hohokam Mesa Final Plat, located on the southeast corner of Rancho Vistoso Boulevard and Moore Road Councilmember Zinkin asked for clarification regarding General Note #6. Mr. Spaeth responded that the language in General Note #6 was standard on final plats. Discussion ensued amongst Council and staff regarding possible drainage issues. MOTION:A motion was made by Councilmember Zinkin and seconded by Councilmember Burns to approve item (E). MOTION carried, 6-0. G.*Change of regular Council meeting date from Wednesday, May 18, 2016 to Thursday, May 19, 2016 (Item added on 3/31/16) Councilmember Garner asked for clarification regarding the proposed meeting date change. Mayor Hiremath said the proposed meeting date change was due to the fact that Canyon Del Oro High School and Ironwood Ridge High School both generally held their graduation ceremonies on the Tuesday and/or Wednesday of the third week of May. MOTION:A motion was made by Councilmember Garner and seconded by Councilmember Zinkin to approve item (G). MOTION carried, 6-0. REGULAR AGENDA 4/6/16 Minutes, Town Council Regular Session 6 1.RESOLUTION NO. (R)16-14, APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE PUBLIC SAFETY EMPLOYEES AND THE TOWN OF ORO VALLEY PURSUANT TO CHAPTER 4, SECTION 4-1-8 OF THE TOWN CODE, PUBLIC SAFETY EMPLOYEE RELATIONS AND PROCESSES Human Resources Director Gary Bridget presented item #1 and outlined the following: -Increase in On-Call Pay -Increase in Shift Differential Pay -Eliminating Consideration of Sick Leave for Overtime -Lowering Employer Paid Healthcare Premiums of Employee Only Healthcare Premiums -Formatting and Other Minor Corrections Discussion ensued amongst Council and staff regarding the proposed MOU between the Public Safety Employees and the Town of Oro Valley. MOTION:A motion was made by Councilmember Snider and seconded by Mayor Hiremath to approve Resolution No. (R)16-14, approving a Memorandum of Understanding between public safety employees and the Town of Oro Valley pursuant to Chapter 4, Section 4-1-8 of the Town Code, Public Safety Employee Relations and Processes. Councilmember Burns made the following three amendments to the main motion: Amendment #1: Add the following language after the last sentence in Section 1.16, "DURING HOURS OTHER THAN MEMBERS REGULAR HOURS AND/OR DAILY WORK". Amendment #2: Section 7.01, change 50% to 100% so as to read, "The Town agrees to pay 100% of the officer's sick leave hours that have accrued above 480 hours to the surviving spouse and all dependents of an officer who dies as a direct result of performing police duties." Amendment #3: Attachment "B", #13 shall read, "One hundred percent of the member's long-term disability insurance premium is paid by Town for non-A.S.R.S. participant members FROM EITHER PRE-TAX OR POST-TAX DOLLARS AT THE OFFICERS DISCRETION". Mr. Bridget and Officer Marshall Morris said they agreed with the first proposed amendment but preferred to research the second and third proposed amendments in order to understand the full fiscal impact. Councilmember Burns withdrew his third amendment and requested that a Council Report be created and distributed regarding the fiscal impact of the requested change 4/6/16 Minutes, Town Council Regular Session 7 and then bring the amendment back before Council at a later date for consideration and possible action. Councilmember Snider agreed only to Amendment #1. MOTION:A motion was made by Councilmember Burns and seconded by Councilmember Garner to modify Section 7.01 by changing 50% to 100% so as to read, "The Town agrees to pay 100% of the officer's sick leave hours that have accrued above 480 hours to the surviving spouse and all dependents of an officer who dies as a direct result of performing police duties". MOTION TO THE AMENDMENT carried, 5-1 with Mayor Hiremath opposed. ORIGINAL MOTION INCLUDING AMENDMENT #1 carried, 6-0. Mayor Hiremath recessed the meeting at 7:44 p.m. Mayor Hiremath reconvened the meeting at 7:54 p.m. 2.PRESENTATION OF TOWN MANAGER’S RECOMMENDED BUDGET FOR FISCAL YEAR 2016/17 (FY 2016/17 Recommended Budget Document added on 4/6/16 at 12:30 p.m.) Town Manager Greg Caton presented item #2 and outlined the following: -FY 16/17 Budget Timeline -Budget Snapshot -Strategic Plan Budget Focus Areas -Fiscal Responsibility -Communication -Economic Development -Parks, Recreation and Cultural Development -Community Infrastructure and Services Finance Director Stacey Lemos spoke on the FY 16/17 Recommended Budget and outlined the following: -New Initiatives -Financial Overview -Revenue Projections -Personnel Changes -Capital Improvement Program (CIP) -Awards and Accolades 3.**PUBLIC HEARING: ORDINANCE NO. (O)16-04, REZONING AN APPROXIMATELY 141-ACRE PROPERTY LOCATED ON THE SOUTHEAST 4/6/16 Minutes, Town Council Regular Session 8 CORNER OF LA CHOLLA BOULEVARD AND LAMBERT LANE FROM R1-144 TO R1-43 AND USE OF MINIMUM LOT SIZE, BUILDING HEIGHT AND MODIFIED REVIEW PROCESS FLEXIBLE DESIGN OPTIONS (Removed from the agenda on 4/4/16 at 4:45 p.m. per the request of the applicant) 4.AMENDING SECTIONS 28 AND 27.5 OF THE ORO VALLEY ZONING CODE RELATING TO LIGHTING FOR SIGNS a.RESOLUTION NO. (R)16-15, DECLARING THE PROPOSED AMENDMENT TO SECTION 28 AND RELATED SECTIONS OF THE ORO VALLEY ZONING CODE REGARDING SIGN LIGHTING, A PUBLIC RECORD MOTION:A motion was made by Councilmember Snider and seconded by Councilmember Burns to approve Resolution No. (R)16-15, declaring the proposed amendments to Section 28 and related sections of the Oro Valley Zoning Code regarding sign lighting, a public record. MOTION carried, 6-0. b.PUBLIC HEARING: ORDINANCE NO. (O)16-05, AMENDING SECTION 28 AND RELATED SECTIONS OF THE ORO VALLEY ZONING CODE REVISED TO ESTABLISH LIGHTING STANDARDS FOR SIGNS Zoning Plans Examiner Patty Hayes presented item #4b. and outlined the following: -Purpose -Sign Lighting -Wall Signs with LED Lighting -Kelvin Measurement -Kelvin Temperature of LED Wall Signs -Message Board with LED -Nits for Message Boards with LED -Enforcement -General Plan -Recommendation Mayor Hiremath opened the public hearing. No comments were received. Mayor Hiremath closed the public hearing. Discussion ensued amongst Council, staff and Dave Perry, President and CEO of the Greater Oro Valley Chamber of Commerce, regarding the proposed ordinance establishing lighting standards for signs. 4/6/16 Minutes, Town Council Regular Session 9 The following individual spoke in favor of item 4b. Oro Valley resident Donald Bristow Hy Kaplan, representative for Hy-Light Design, clarified that LED signs could not be easily made brighter. Instead, the sign would have to be taken apart and a new brighter strand of LED's inserted into the sign. Brightness levels for fuel signs were factory set and would require a manufacturer to change the brightness setting. MOTION:A motion was made by Councilmember Zinkin and seconded by Councilmember Hornat to approve Ordinance No. (O)16-05, an amendment to Section 28 and related sections of the Oro Valley Zoning Code establishing lighting standards for signs, based on a finding that the amendment is consistent with the General Plan. MOTION carried, 6-0. 5.**PUBLIC HEARING: ORDINANCE NO. (O)16-06, AMENDING SECTION 22.9 OF THE ORO VALLEY ZONING CODE REVISED RELATED TO MINOR FINAL PLAT AMENDMENTS (Removed from the agenda on 4/4/16 at 4:45 p.m.) 6.DISCUSSION AND POSSIBLE DIRECTION REGARDING AN ORDINANCE ELIMINATING ENGINE BRAKING IN THE TOWN LIMITS OF ORO VALLEY Councilmember Zinkin presented item #6. Discussion ensued amongst Council and staff regarding an ordinance eliminating engine braking in the Town of Oro Valley. Town Council directed staff to place signage near town limits informing drivers that engine breaking was not allowed within Town limits. 7.DISCUSSION AND POSSIBLE DIRECTION REGARDING PLACING A QUESTION TO SELL TOWN ASSETS ON THE BALLOT AT AN UPCOMING ELECTION Councilmember Zinkin presented item #7. Discussion ensued amongst Council and staff regarding placing a question to sell Town assets on the ballot at an upcoming election. No direction was given to Town staff. FUTURE AGENDA ITEMS 4/6/16 Minutes, Town Council Regular Session 10 Councilmember Zinkin requested a future agenda item to discuss and review the council agenda format and include a study session prior to the regular session meeting, seconded by Councilmember Burns. CALL TO AUDIENCE No comments were received. ADJOURNMENT MOTION:A motion was made by Councilmember Hornat and seconded by Councilmember Garner to adjourn the meeting at 8:57 p.m. MOTION carried, 6-0. Prepared by: _________________________ Michael Standish, CMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 6th day of April, 2016. I further certify that the meeting was duly called and held and that a quorum was present. Dated this ______ day of ______________________, 2016. ___________________________ Julie K. Bower, MMC Town Clerk    Town Council Regular Session Item # B. Meeting Date:04/20/2016   Requested by: Stacey Lemos Submitted By:Wendy Gomez, Finance Department:Finance Information SUBJECT: Fiscal Year 2015/16 Financial Update through February 2016  RECOMMENDATION: This item is for information only. EXECUTIVE SUMMARY: In the General Fund (see Attachment A), revenues collected through February totaled $20.1 million or 62.5% of the budget amount of $32.2 million.  Year-to-date expenditures through February totaled $19.7 million or 61.5% of the budget amount of $32.1 million. In the Highway Fund (see Attachment B), revenues collected through February totaled $2.2 million or 69.8% of the budget amount of $3.2 million. Year-to-date expenditures through February totaled $2.5 million or 51.3% of the budget amount of $4.9 million. In the Bed Tax Fund (see Attachment C), revenues collected through February totaled $562,929 or 59.3% of the budget amount of $950,000. Year-to-date expenditures through February totaled $669,248 or 61.6% of the budget amount of $1.1 million. Please note that expenditures through February include the budgeted transfer of approximately $230,000 to the Municipal Debt Service Fund for debt service due on the Aquatic Center bonds, as well as one-half of the budgeted transfer of $185,000 to the General Fund for the Aquatic Center expansion and related operational cost increases.  In the Community Center Fund (see attachments D-1, D-2 and D-3), revenues collected through February totaled $3.6 million or 49.1% of the budget amount of $7.4 million. Year-to-date expenditures through February totaled $4.5 million or 55.5% of the budget amount of $8.2 million. BACKGROUND OR DETAILED INFORMATION: GENERAL FUND GENERAL FUND Attachment A shows General Fund revenues and expenditures through February, as well as year-end estimates for each category. The estimated year-end projections in the General Fund are as follows: Revenues                                                     $31,500,037 Less: Expenditures                                               ($31,317,107) Less: Council-Approved Use of Contingency:   - 8.8 Acre Land Purchase                          ($  265,000)  Approved September 2, 2015   - Lawsuit Settlement                                  ($    30,000)  Approved September 16, 2015   - Special Election Costs                             ($    24,131)  Approved June 17, 2015 Est. Decrease in Fund Balance                   ($  136,201) General Fund Revenues Please note that some of our largest recurring revenue sources in the General Fund, including retail sales tax and state-shared sales tax are seasonal in nature. These revenues typically see an increase through the second half of the fiscal year, following collections from holiday sales and tax return season. Actuals through the months of April/May will provide good indication and the clearest picture of year-end figures. Local sales tax collections in the General Fund total $9.4 million or 61.1% of the budget amount of $15.4 million. Sales tax collections in the General Fund are estimated to come in below budget by approximately $633,000 or 4.1% due entirely to one-time construction sales taxes from updated projections on single family residential building activity and slower commercial development than planned. Single family residential permits for FY 15/16 are estimated at 165, versus 200 budgeted. This is a shortfall in one-time revenues, and because one-time revenues are dedicated to one-time capital improvement projects, this shortfall does not impact ongoing Town operations. All other local sales tax categories are trending on budget. Please see Attachment F for a monthly tracking of General Fund local sales tax collections, including retail, construction and utility sales tax. License and permit revenues total $919,390 or 52.1% of the budget amount of $1.8 million. These revenues are estimated to come in under budget by about $295,000 or 16.7% due to updated projections on residential and commercial building activity, as referenced above. Federal Grant revenues total $376,533 or 68.3% of the budget amount of $551,545. These revenues are estimated to come in under budget by about $26,000 or 4.7% due to revised estimates reflective of awarded funding, as well as recent financial changes at the Counter Narcotics Alliance (CNA). The loss in CNA revenue is estimated at $57,000 and will be offset with vacancy savings in the Police Department. State shared revenues total $6.8 million or 65.5% of the budget amount of $10.4 million, and are estimated to come in over budget by roughly $146,000 or 1.4% based on projections from the Arizona Department of Revenue and the League of Arizona Cities and Towns.  Charges for Services revenues total $1.3 million or 68.5% of the budget amount of $1.9 million. Charges for Services revenues are estimated to come in over budget by about $102,000 or 5.4% due mostly to revenue at the Aquatic Center. Revenues from fines total $103,654 or 86.4% of the budget amount of $120,000, and are estimated to come in over budget by $20,000 or 16.7% based on observed trends. Staff will continue to monitor revenue collections and may adjust the year-end estimates based on actual trends. General Fund Expenditures  Expenditures are estimated to come in under budget by about $756,000 or 2.4%. Of this amount, approximately $486,000 was planned for one-time Capital Improvement Program (CIP) projects, to be funded entirely with one-time construction sales taxes and permitting revenues. Projects were slowed or placed on hold due to the updated projections on single family residential and commercial construction activity, as referenced above. Please note that although the Parks and Recreation Department is expected to go over budget by about $65,000, or 2.2%, due to Aquatic Center expenditures, this overage will be more than offset by revenues that are also expected to exceed budget by approximately $100,000. The remaining expenditure budget variances in other departments are due to estimated personnel and department operating savings. Please note that these savings are estimates and are subject to change.   HIGHWAY FUND Highway Fund Revenues  State shared highway user funds total roughly $1.9 million or 64.1% of the budget amount of $3.0 million and are expected to come in on budget at year-end. State grant revenues are estimated at $173,341 for the fiscal year, due to reimbursements from the Pima Association of Governments (PAG) and the Regional Transportation Authority (RTA) for contract administration of roadway projects, as well as Transportation Art by Youth (TABY) program expenditures. Highway Fund revenues in total are estimated to come in over budget by about $202,000 or 6.3%. Highway Fund Expenditures Expenditures are estimated to come in under budget by about $188,000 or 3.9%. This variance is due largely to the Tangerine Access to Safeway (1st Ave) CIP project, which is expected to roll over into FY 16/17. Please note that these figures are estimates and are subject to change. BED TAX FUND Bed Tax Revenues Bed tax revenues total $558,433 or 59.1% of the budget amount of $945,000, and are estimated to come in on budget at this time. Please note that bed tax revenues are seasonal in nature, as a considerable portion of these revenues are typically collected through spring. Bed Tax Fund Expenditures  Expenditures are estimated to come in under budget by about $5,600 or 0.5% due to projected personnel savings. Please note that these savings are estimates and are subject to change. COMMUNITY CENTER FUND Attachment D-1 shows the consolidated financial status of the Community Center Fund with all revenues and expenditures from Troon and Town-managed operations. Attachment D-2 shows the monthly line item detail for the Troon-managed operations, specifically revenues and expenditures associated with the golf, tennis, food and beverage and lifeguard operations. The totals in the revenue and expenditure categories in Attachment D-2 tie to the Contracted Operating Revenues and Expenditures in Attachment D-1. Attachment D-3 shows the revenues and expenditures for the Troon-managed food and beverage operations only.  Community Center Fund Revenues Please note that most of our revenue sources in the Community Center Fund, including golf revenues and the half-cent sales tax are seasonal in nature. These revenues typically see an increase through the second half of the fiscal year, following collections from holiday sales and tax return season, as well as winter and spring golf season activity. Actuals through April and May will provide good indication and the clearest picture of year-end figures. Revenues in the Community Center Fund total $3.6 million or 49.1% of the budget amount of $7.4 million. Contracted operating revenues from Troon total $1.9 million and Town operating revenues total $439,055. Local sales tax revenues from the dedicated half-cent sales tax total $1.3 million or 63.7% of the budget amount of dedicated half-cent sales tax total $1.3 million or 63.7% of the budget amount of $2,000,000. Contracted operating revenues from Troon are estimated to come in under budget by about $1.7 million or 35.2%, based on the updated forecast from Troon through the remainder of the fiscal year. These revenue estimates have been revised downward to $3.1 million from the original budgeted amount of $4.7 million based on lower revenue trends observed in the first half of the fiscal year. Town operating revenues are estimated to come in over budget by about $27,000 or 4.2% due to member dues, which are expected to come in nearly 10% over budgeted figures. Community Center Expenditures  Expenditures in the Community Center Fund total about $4.5 million or 55.5% of the budget amount of $8.2 million. Contracted operating expenditures from Troon total $3.8 million and Town operating expenditures total $443,488. Capital outlay expenditures total $328,266. Contracted operating expenditures from Troon are estimated to come in under budget by about $895,000 or 14.3%, based on the updated forecast from Troon through the remainder of the fiscal year reflecting savings from operational changes that were implemented in December, as well as other line item expense reductions in the operations and maintenance categories, including closure of the golf courses on Mondays, reduced hours at The Overlook restaurant, reductions in staffing levels in the golf maintenance and restaurant operations, closure of the lap pool and reduced hours at the tennis facilities. The year-end expenditure estimates have been revised downward to $5.4 million from the original budgeted amount of $6.3 million. Accordingly, the year-end net loss for the Troon-managed operations has been revised from the budgeted amount of $1.5 million to approximately $2.3 million. The ending fund balance in the Community Center Fund is estimated at $128,193. Please see Attachments A, B, and C for additional details on the General Fund, Highway Fund and Bed Tax Fund. See Attachments D-1, D-2 and D-3 for additional details on the Community Center Fund. See Attachment E for a fiscal year-to-date consolidated summary of all Town Funds. See Attachment F for a breakdown of monthly local sales tax collections for the General Fund.   FISCAL IMPACT: N/A SUGGESTED MOTION: This item is for information only. Attachments Attachment A - General Fund  Attachment B - Highway Fund  Attachment C - Bed Tax Fund  Attachment D-1 Community Center Fund  Attachment D-2 Troon Cash Flow  Attachment D-3 Troon F&B  Attachment E - Summary All Funds  Attachment F - Gen Fund Local Sales Tax  ATTACHMENT A February YTD Financial Status General Fund % Budget Completion through February --- 66.7% % Actuals YE % Variance to Budget to Budget REVENUES: LOCAL SALES TAX 9,381,137 15,350,654 61.1% 14,717,655 -4.1% LICENSES & PERMITS 919,390 1,764,000 52.1% 1,469,062 -16.7% FEDERAL GRANTS 376,533 551,545 68.3% 525,889 -4.7% STATE GRANTS 852,055 1,434,300 59.4% 1,442,016 0.5% STATE/COUNTY SHARED 6,827,409 10,428,531 65.5% 10,574,275 1.4% OTHER INTERGOVERNMENTAL 79,429 105,000 75.6% 115,000 9.5% CHARGES FOR SERVICES 1,283,491 1,873,834 68.5% 1,975,521 5.4% FINES 103,654 120,000 86.4% 140,000 16.7% INTEREST INCOME 64,735 94,400 68.6% 94,400 0.0% MISCELLANEOUS 109,090 135,000 80.8% 141,220 4.6% TRANSFERS IN 92,500 305,000 30.3%305,000 0.0% TOTAL REVENUES 20,089,425 32,162,264 62.5% 31,500,037 -2.1% % Actuals YE % Variance to Budget to Budget EXPENDITURES: COUNCIL 147,508 211,995 69.6% 211,995 0.0% CLERK 230,166 407,900 56.4% 372,900 -8.6% MANAGER 487,906 769,521 63.4% 769,521 0.0% HUMAN RESOURCES 210,595 366,775 57.4% 358,775 -2.2% FINANCE 457,890 779,760 58.7% 735,141 -5.7% INFORMATION TECHNOLOGY 973,914 1,571,326 62.0% 1,571,326 0.0% GENERAL ADMINISTRATION 1,145,460 1,804,970 63.5% 1,788,427 -0.9% LEGAL 449,265 764,837 58.7% 722,103 -5.6% COURT 499,481 837,629 59.6% 803,829 -4.0% DEV & INFRASTRUCTURE SVCS 2,836,291 4,596,216 61.7% 4,536,574 -1.3% PARKS & RECREATION 1,878,336 3,004,988 62.5% 3,070,212 2.2% POLICE 9,470,413 15,250,016 62.1% 15,155,469 -0.6% TRANSFERS OUT 935,835 1,706,810 54.8%1,220,835 -28.5% TOTAL EXPENDITURES 19,723,061 32,072,743 61.5% 31,317,107 -2.4% SURPLUS / (DEFICIT) 366,363 89,521 182,930 BEGINNING FUND BALANCE 10,151,872 Plus: Surplus / (Deficit)182,930 Less: Approved Use of Contingency Reserves during FY 15/16: 8.8 Acre Land Purchase (Proximity to JDK Park and CDO High School)(265,000) Special Election Costs (24,131) Lawsuit Settlement - Mora v. Town of Oro Valley (30,000) ENDING FUND BALANCE ** 10,015,671 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2015/2016 Year End Estimate * Budget Year End Estimate * Actuals thru 2/2016 Actuals thru 2/2016 Budget F:\BUDGET ANALYST\Financial Reports 2015-2016\3Q\Feb\Feb FY 16 Monthly Report 04/12/2016 ATTACHMENT B February YTD Financial Status FY 2015/2016 % Budget Completion through February --- 66.7% Actuals thru 2/2016 Budget % Actuals to Budget Year End Estimate * YE % Variance to BudgetREVENUES: LICENSES & PERMITS 27,174 51,000 53.3% 48,000 -5.9% STATE GRANTS 151,939 - 0.0% 173,341 0.0% STATE/COUNTY SHARED 1,912,456 2,985,464 64.1% 2,985,464 0.0% CHARGES FOR SERVICES 89,333 134,000 66.7% 134,000 0.0% INTEREST INCOME 24,068 22,400 107.4% 25,407 13.4% MISCELLANEOUS 30,785 10,000 307.9%38,582 285.8% TOTAL REVENUES 2,235,756 3,202,864 69.8% 3,404,793 6.3% Actuals thru 2/2016 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget EXPENDITURES: ADMINISTRATION 637,398 880,396 72.4% 860,496 -2.3% TRANSPORTATION ENGINEERING 351,815 561,772 62.6% 561,772 0.0% PAVEMENT MANAGEMENT 512,976 1,473,581 34.8% 1,518,581 3.1% STREET MAINTENANCE 669,647 1,159,510 57.8% 1,145,256 -1.2% TRAFFIC ENGINEERING 320,274 783,419 40.9%585,039 -25.3% TOTAL EXPENDITURES 2,492,111 4,858,678 51.3% 4,671,144 -3.9% SURPLUS / (DEFICIT) (256,355) (1,655,814) (1,266,350) BEGINNING FUND BALANCE 3,291,083 Plus: Surplus / (Deficit)(1,266,350) ENDING FUND BALANCE **2,024,733 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision Highway Fund F:\BUDGET ANALYST\Financial Reports 2015-2016\3Q\Feb\Feb FY 16 Monthly Report 04/12/2016 ATTACHMENT C February YTD Financial Status % Budget Completion through February --- 66.7% % Actuals YE % Variance to Budget to Budget REVENUES: BED TAXES 558,433 945,000 59.1% 945,000 0.0% INTEREST INCOME 4,495 4,800 93.6%4,800 0.0% TOTAL REVENUES 562,929 949,800 59.3% 949,800 0.0% % Actuals YE % Variance to Budget to Budget EXPENDITURES: ECONOMIC DEVELOPMENT 347,204 672,732 51.6% 667,104 -0.8% TRANSFERS OUT 322,044 414,544 77.7%414,544 0.0% TOTAL EXPENDITURES 669,248 1,087,276 61.6% 1,081,648 -0.5% SURPLUS / (DEFICIT) (106,319) (137,476) (131,848) BEGINNING FUND BALANCE 464,626 Plus: Surplus / (Deficit)(131,848) ENDING FUND BALANCE **332,778 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2015/2016 Year End Estimate * Budget Year End Estimate * Bed Tax Fund Budget Actuals thru 2/2016 Actuals thru 2/2016 F:\BUDGET ANALYST\Financial Reports 2015-2016\3Q\Feb\Feb FY 16 Monthly Report 04/12/2016 ATTACHMENT D-1 February YTD Financial Status % Budget Completion through February --- 66.7% % Actuals YE % Variance to Budget to Budget REVENUES: CONTRACTED OPERATING REVENUES Golf Revenues 594,042 1,771,106 33.5% 1,051,408 -40.6% Member Dues (Golf) 565,626 1,370,867 41.3% 882,626 -35.6% Tennis Revenues 216,851 279,837 77.5% 307,666 9.9% Food & Beverage 383,575 850,852 45.1% 620,053 -27.1% Merchandise & Other 135,409 469,671 28.8%211,909 -54.9% 1,895,503 4,742,333 40.0% 3,073,662 -35.2% TOWN OPERATING REVENUES Daily Drop-Ins 14,756 27,550 53.6% 23,000 -16.5% Member Dues 386,771 526,480 73.5% 577,111 9.6% Recreation Programs 35,344 84,000 42.1% 76,000 -9.5% Tennis Court Rentals - 7,200 0.0% 7,200 0.0% Facility Rental Income 969 13,200 7.3% 1,240 -90.6% Concession Sales 965 - 0.0% 1,200 0.0% Special Events 250 - 0.0%250 0.0% 439,055 658,430 66.7% 686,001 4.2% OTHER REVENUES Local Sales Tax 1,273,775 2,000,000 63.7% 2,000,000 0.0% Real Property Rental Income 27,861 - 0.0% 27,861 0.0% Donations 100 - 0.0%100 0.0% 1,301,736 2,000,000 65.1% 2,027,961 1.4% TOTAL REVENUES 3,636,294 7,400,763 49.1% 5,787,624 -21.8% % Actuals YE % Variance to Budget to Budget EXPENDITURES: CONTRACTED OPERATING EXPENDITURES Personnel 1,583,149 2,638,457 60.0% 2,207,029 -16.4% Operations & Maintenance 1,900,944 3,289,219 57.8% 2,757,184 -16.2% Equipment Leases 284,872 333,000 85.5%401,728 20.6% 3,768,965 6,260,676 60.2% 5,365,941 -14.3% TOWN OPERATING EXPENDITURES Personnel 329,173 462,517 71.2% 576,587 24.7% Operations & Maintenance 114,316 225,140 50.8%172,125 -23.5% 443,488 687,657 64.5% 748,712 8.9% CAPITAL OUTLAY 328,266 1,115,000 29.4% 450,000 -59.6% TRANSFER TO GENERAL FUND - 120,000 0.0% 120,000 0.0% TOTAL EXPENDITURES 4,540,719 8,183,333 55.5% 6,684,653 -18.3% SURPLUS / (DEFICIT) (904,426) (782,570) (897,029) BEGINNING FUND BALANCE 1,025,222 Plus: Surplus / (Deficit)(897,029) ENDING FUND BALANCE **128,193 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2015/2016 Actuals thru 2/2016 Budget Year End Estimate * Community Center Fund Actuals thru 2/2016 Budget Year End Estimate * F:\BUDGET ANALYST\Financial Reports 2015-2016\3Q\Feb\Feb FY 16 Monthly Report 04/12/2016 ATTACHMENT D-2 TR O O N El C o n q u i s t a d o r C a s h F l o w S t a t e m e n t A ct u a l A ct u a l A ct u a l A ct u a l A ct u a l A ct u a l A ct u a l A ct u a l A ct u a l O r i g i n a l B u d g e t F o r e c a s t Ju l - 1 5 A ug - 1 5 S e p - 1 5 O c t - 1 5 N o v - 1 5 D e c - 1 5 J a n - 1 6 F e b - 1 6 T OT A L T OTAL T OTAL R e v e n u e s : Go l f F e e s , n e t o f d i s c o u n t s 31 , 1 2 7 2 6 , 5 5 5 4 1 , 9 2 2 3 9 , 6 9 2 7 9 , 9 8 5 4 8 , 1 8 4 8 0 , 1 8 4 1 2 5 , 3 9 0 4 7 3 , 0 3 9 1 , 4 5 6 , 2 7 1 846,551 Tr a i l F e e s & M e m b e r C a r t F e e s 9, 9 7 0 8 , 9 9 4 9 , 8 0 0 1 0 , 8 6 0 1 3 , 1 3 9 1 3 , 1 0 5 1 4 , 5 8 5 1 4 , 5 9 3 9 5 , 0 4 6 1 8 0 , 0 0 0 153,296 Go l f - G r o u p S e r v i c e s - - - ( 5 5 0 ) 6 0 1 5 1 4 5 - ( 2 9 4 ) - (294) Ra n g e , R e n t a l s , O t h e r G o l f r e l a t e d 1, 3 6 8 1 , 5 9 3 1 , 9 8 4 2 , 7 1 2 2 , 8 3 9 2 , 4 7 9 3 , 6 7 1 4 , 2 7 3 2 0 , 9 1 9 1 2 7 , 7 3 5 43,178 Go l f L e s s o n s 7 8 5 5 1 0 1 , 1 1 5 6 8 0 8 4 7 3 4 0 1 6 0 8 9 5 5 , 3 3 2 7 , 1 0 0 8,677 To t a l M e m b e r D u e s 65 , 3 7 7 5 7 , 7 8 6 6 4 , 7 1 9 6 9 , 9 7 0 7 5 , 8 0 6 7 5 , 6 9 7 7 7 , 4 7 5 7 8 , 7 9 6 5 6 5 , 6 2 6 1 , 3 7 0 , 8 6 7 882,626 Ot h e r M e m b e r I n c o m e 6 0 2 0 - 8 0 - 80 Sw i m / T e n n i s R e v e n u e s 2 4 , 9 2 3 9 , 1 7 2 2 7 , 5 9 3 5 1 , 5 4 3 2 6 , 8 7 1 2 3 , 8 7 1 3 1 , 3 3 6 2 1 , 5 4 2 2 1 6 , 8 5 1 2 7 9 , 8 3 7 307,666 Sa l o n / S p a R e v e n u e s - 1 5 0 4 0 0 - - - - - 5 5 0 - 550 GO L F P U S C H R I D G E R e v e n u e s 6 0 2 0 - - - - - - 8 0 - 80 Me r c h a n d i s e , n e t o f d i s c o u n t s 1 1 , 1 1 2 9 , 3 4 2 1 2 , 4 6 2 1 7 , 5 5 5 2 4 , 6 3 8 2 6 , 5 2 4 1 1 , 9 2 9 2 1 , 1 3 7 1 3 4 , 6 9 9 4 6 9 , 6 7 1 211,199 Fo o d a n d B e v e r a g e , n e t o f d i s c o u n t s 3 4 , 0 0 2 2 9 , 4 3 0 3 5 , 0 7 7 4 4 , 4 8 1 6 5 , 7 0 5 5 1 , 7 4 5 6 5 , 5 1 2 5 7 , 6 2 3 3 8 3 , 5 7 5 8 5 0 , 8 5 2 620,053 To t a l R e v e n u e s 1 7 8 , 7 2 4 1 4 3 , 5 5 2 1 9 5 , 0 7 2 2 3 6 , 9 4 3 2 8 9 , 8 9 0 2 4 2 , 1 5 6 2 8 4 , 9 1 7 3 2 4 , 2 4 9 1 , 8 9 5 , 5 0 3 4 , 7 4 2 , 3 3 3 3,073,662 C o s t o f S a l e s : CO S - G o l f - - - - - - - - - 1 7 , 6 9 0 4,839 CO S - G o l f L e s s o n s 6 9 2 2 8 2 1 0 0 9 3 7 5 4 6 5 5 6 7 7 8 3 6 4 , 0 2 6 5 , 6 8 0 6,702 CO S - S e r v i c e C o m m i s s i o n s 1 4 , 2 6 8 1 0 , 0 2 3 1 4 , 4 7 7 2 1 , 7 8 3 1 6 , 5 1 6 1 2 , 4 7 7 1 6 , 0 7 4 1 6 , 1 7 3 1 2 1 , 7 9 1 1 6 1 , 7 9 1 174,893 CO S - M e r c h a n d i s e , n e t o f d i s c o u n t s 9 , 8 7 7 5 , 5 1 7 6 , 3 3 5 1 0 , 1 9 6 1 6 , 9 3 1 1 8 , 0 0 7 6 , 9 6 6 1 5 , 5 1 9 8 9 , 3 4 8 2 9 9 , 5 2 7 150,548 CO S - F o o d & B e v e r a g e 1 4 , 1 7 2 1 1 , 4 8 4 1 5 , 1 5 0 1 4 , 8 7 5 2 6 , 9 1 7 1 6 , 1 9 5 2 0 , 2 0 2 2 0 , 1 7 0 1 3 9 , 1 6 5 2 6 7 , 4 1 8 214,838 To t a l C o s t o f S a l e s 3 9 , 0 0 9 2 7 , 3 0 6 3 6 , 0 6 2 4 7 , 7 9 1 6 0 , 9 1 0 4 7 , 2 3 5 4 3 , 3 1 9 5 2 , 6 9 8 3 5 4 , 3 3 0 7 5 2 , 1 0 5 551,820 Gr o s s P r o f i t 1 3 9 , 7 1 5 1 1 6 , 2 4 6 1 5 9 , 0 1 0 1 8 9 , 1 5 2 2 2 8 , 9 8 0 1 9 4 , 9 2 1 2 4 1 , 5 9 8 2 7 1 , 5 5 1 1 , 5 4 1 , 1 7 3 3 , 9 9 0 , 2 2 8 2,521,842 O p e r a t i n g E x p e n s e s : Pa y r o l l 1 9 3 , 3 2 5 1 8 2 , 6 9 4 1 7 2 , 7 3 1 1 9 3 , 5 1 4 1 5 9 , 4 6 6 1 1 4 , 4 6 0 1 2 7 , 0 2 2 1 2 4 , 6 3 8 1 , 2 6 7 , 8 5 0 2 , 1 8 2 , 8 5 9 1,773,697 Em p l o y e e B e n e f i t s 4 0 , 6 3 0 3 8 , 5 3 1 4 5 , 4 6 6 3 1 , 7 2 9 3 5 , 8 7 9 3 4 , 3 6 6 2 9 , 5 3 7 3 1 , 2 0 5 2 8 7 , 3 4 3 4 0 6 , 3 1 4 392,326 Em p l o y e e R e l a t e d 5 , 6 4 4 3 , 8 7 3 3 , 2 0 4 3 , 1 8 7 3 , 7 0 0 3 , 4 3 8 2 , 6 0 7 2 , 3 0 3 2 7 , 9 5 6 4 9 , 2 8 4 41,006 Pr o f e s s i o n a l F e e s - - 3 0 6 1 0 - - - 3 3 1 9 3 , 9 7 5 969 A dv e r t i s i n g & M a r k e t i n g 5 , 2 1 3 2 , 3 5 9 1 4 , 3 1 8 5 , 7 2 5 8 , 9 8 7 6 , 2 6 1 5 , 7 1 0 4 8 , 5 7 3 7 7 , 7 6 8 64,977 Co m p E x p e n s e - 3 , 3 4 0 - - - - - - 3 , 3 4 0 - 3,340 Re p a i r & M a i n t e n a n c e 5 3 , 8 1 7 6 1 , 6 6 2 8 4 , 3 5 3 8 2 , 9 0 3 3 2 , 5 2 0 2 0 , 8 3 3 3 0 , 0 8 6 3 8 , 4 7 6 4 0 4 , 6 5 0 4 8 8 , 0 5 0 512,227 Op e r a t i n g E x p e n s e s 2 7 , 6 2 7 2 5 , 8 5 8 2 0 , 4 7 8 2 1 , 4 8 8 1 8 , 5 7 6 2 4 , 9 2 2 2 3 , 4 4 9 1 4 , 6 6 4 1 7 7 , 0 6 2 4 1 3 , 7 9 1 271,285 To t a l O p e r a t i n g E x p e n s e s 3 2 6 , 2 5 6 3 1 5 , 9 5 8 3 2 8 , 8 9 7 3 4 7 , 1 4 9 2 5 5 , 8 6 6 2 0 7 , 0 0 6 2 1 8 , 9 6 2 2 1 6 , 9 9 9 2 , 2 1 7 , 0 9 3 3 , 6 2 2 , 0 4 1 3,059,827 Op e r a t i n g P r o f i t ( 1 8 6 , 5 4 1 ) ( 1 9 9 , 7 1 2 ) ( 1 6 9 , 8 8 7 ) ( 1 5 7 , 9 9 7 ) ( 2 6 , 8 8 6 ) ( 1 2 , 0 8 5 ) 2 2 , 6 3 6 5 4 , 5 5 2 ( 6 7 5 , 9 2 0 ) 3 6 8 , 1 8 6 (537,985) Le a s e s - C a r t s 1 6 , 4 4 0 1 6 , 4 4 0 1 6 , 3 6 4 1 6 , 3 6 4 8 , 3 7 7 1 9 , 9 4 4 1 7 , 6 1 0 8 , 2 5 0 1 1 9 , 7 8 9 1 0 5 , 0 0 0 152,789 Le a s e s - E q u i p m e n t 19 , 6 0 5 2 2 , 3 5 7 5 , 1 6 3 1 6 , 6 4 0 3 9 , 3 2 1 2 2 , 7 9 5 1 9 , 2 6 7 1 9 , 9 3 5 1 6 5 , 0 8 3 2 2 8 , 0 0 0 248,939 Ut i l i t i e s 1 6 8 , 4 7 2 1 4 1 , 5 8 9 1 4 8 , 5 6 7 1 3 4 , 2 5 9 3 9 , 1 2 0 6 4 , 9 1 0 3 5 , 7 4 0 7 5 , 4 8 0 8 0 8 , 1 3 7 1 , 3 2 0 , 3 9 1 1,198,060 Fi x e d O p e r a t i n g E x p e n s e s 2 0 4 , 5 1 7 1 8 0 , 3 8 6 1 7 0 , 0 9 4 1 6 7 , 2 6 3 8 6 , 8 1 8 1 0 7 , 6 4 9 7 2 , 6 1 7 1 0 3 , 6 6 5 1 , 0 9 3 , 0 0 9 1 , 6 5 3 , 3 9 1 1,599,788 Gr o s s O p e r a t i n g P r o f i t ( 3 9 1 , 0 5 8 ) ( 3 8 0 , 0 9 8 ) ( 3 3 9 , 9 8 1 ) ( 3 2 5 , 2 6 0 ) ( 1 1 3 , 7 0 4 ) ( 1 1 9 , 7 3 4 ) ( 4 9 , 9 8 1 ) ( 4 9 , 1 1 3 ) ( 1 , 7 6 8 , 9 2 9 ) (1,285,205) (2,137,773) In s u r a n c e - 8 6 - 8 6 8 6 8 6 8 8 8 8 5 2 0 8 5 , 5 2 0 520 Pr o p e r t y T a x e s - - 1 , 0 1 1 - - 3 , 6 0 1 - - 4 , 6 1 2 - 4,612 Fe e s , P e r m i t s & L i c e n s e s 9 2 5 0 8 6 8 0 - 1 4 0 - 9 3 6 5 8 3 , 6 1 9 2,631 Ba s e M a n a g e m e n t F e e s 1 2 , 0 0 0 1 2 , 0 0 0 1 2 , 0 0 0 1 2 , 0 0 0 1 2 , 0 0 0 1 2 , 0 0 0 1 2 , 0 0 0 1 2 , 0 0 0 9 6 , 0 0 0 1 4 4 , 0 0 0 144,000 Ba d D e b t - 1 , 0 8 0 2 7 0 6 0 0 - 1 5 3 6 4 0 - 2 , 7 4 3 - 2,743 To t a l O t h e r E x p e n s e s 1 2 , 0 0 9 1 3 , 4 1 6 1 3 , 3 6 7 1 2 , 7 6 6 1 2 , 0 8 6 1 5 , 9 8 0 1 2 , 7 2 8 1 2 , 1 8 1 1 0 4 , 5 3 3 2 3 3 , 1 3 9 154,506 Ne t I n c o m e ( L o s s ) ( 4 0 3 , 0 6 9 ) ( 3 9 3 , 5 1 4 ) ( 3 5 3 , 3 4 8 ) ( 3 3 8 , 0 2 6 ) ( 1 2 5 , 7 9 0 ) ( 1 3 5 , 7 1 4 ) ( 6 2 , 7 0 9 ) ( 6 1 , 2 9 4 ) ( 1 , 8 7 3 , 4 6 4 ) (1,518,343) (2,292,279) 04/12/2016 ATTACHMENT D-3 ACTUAL BUDGET ACTUAL BUDGET MONTH MONTH Y-T-D Y-T-D FOOD & BEVERAGE REVENUE 57,623 87,726 383,475 542,054 TOTAL REVENUES 57,623 87,726 383,475 542,054 COST OF SALES 20,170 27,023 139,166 171,679 PAYROLL & BENEFITS 48,971 45,527 367,964 318,925 OPERATING EXPENSES 4,144 7,501 59,458 60,042 NET INCOME (LOSS) (15,662) 7,675 (183,113) (8,592) EL CONQUISTADOR INCOME STATEMENT CONSOLIDATED - RESTAURANT/GRILLE - FEBRUARY 2016 04/12/2016 ATTACHMENT E Co n s o l i d a t e d Y e a r - t o - D a t e F i n a n c i a l R e p o r t t h r o u g h F e b r u a r y , 2 0 1 6 FY 2015/201 6 FY 1 5 / 1 6 C a p i t a l L e a s e s / Left in Accounts Be g i n B a l . T r a n s f e r O u t Thru Feb 2016 Ge n e r a l F u n d - Un a s s i g n e d 8 , 5 9 7 , 8 7 3 1 9 , 9 9 6 , 9 2 5 9 2 , 5 0 0 2 0 , 0 8 9 , 4 2 5 9 3 5 , 8 3 5 1 4 , 3 5 1 , 2 2 7 4 , 2 8 8 , 9 5 6 1 4 7 , 0 4 3 - - 19,723,061 8,964,237 Ge n e r a l F u n d - A s s i g n e d 1 , 5 5 3 , 9 9 9 - 1,553,999 Hi g h w a y F u n d - R e s t r i c t e d 3 , 2 9 1 , 0 8 3 2 , 2 3 5 , 7 5 6 - 2 , 2 3 5 , 7 5 6 2 2 8 , 3 6 6 1 , 2 1 4 , 4 0 3 3 9 5 , 7 2 5 6 5 3 , 6 1 7 - - 2,492,111 3,034,728 Se i z u r e & F o r f e i t u r e - J u s t i c e / S t a t e 2 3 5 , 9 5 2 6 9 , 3 3 4 - 6 9 , 3 3 4 - 1 3 9 , 5 0 4 1 0 , 3 4 0 1 7 , 3 1 2 - - 167,156 138,130 Be d T a x F u n d - C o m m i t t e d 4 6 4 , 6 2 6 5 6 2 , 9 2 9 - 5 6 2 , 9 2 9 3 2 2 , 0 4 4 1 5 5 , 2 8 0 1 9 1 , 9 2 4 - - - 669,248 358,307 Im p o u n d F e e F u n d 2 8 , 4 3 5 3 4 , 0 3 0 - 3 4 , 0 3 0 - 1 7 , 9 7 4 - - - - 17,974 44,492 Co m m u n i t y C e n t e r F u n d 1 , 0 2 5 , 2 2 2 3 , 6 3 6 , 2 9 4 - 3 , 6 3 6 , 2 9 4 2 8 4 , 8 7 2 3 2 9 , 1 7 3 3 , 5 9 8 , 4 0 9 3 2 8 , 2 6 6 - - 4,540,719 120,797 Mu n i c i p a l D e b t S e r v i c e F u n d 1 6 6 , 7 9 8 1 1 2 , 9 8 0 6 5 5 , 7 5 0 7 6 8 , 7 3 0 - - 5 2 , 6 2 5 - - 838,865 891,490 44,038 Or a c l e R o a d D e b t S e r v i c e F u n d 1 , 9 4 6 1 7 1 , 6 2 8 3 , 0 0 0 1 7 4 , 6 2 8 - - 1 , 8 0 0 - - 156,561 158,361 18,213 Al t e r n a t i v e W a t e r R e s o u r c e s D e v I m p a c t F e e F u n d 4 , 0 2 1 , 7 9 3 5 0 0 , 7 9 8 - 5 0 0 , 7 9 8 - - 4 0 , 9 0 6 1 7 4 - - 41,080 4,481,511 Po t a b l e W a t e r S y s t e m D e v I m p a c t F e e F u n d 4 , 8 0 0 , 1 5 3 2 6 3 , 4 2 1 - 2 6 3 , 4 2 1 - - - - - 43,645 43,645 5,019,929 To w n w i d e R o a d w a y D e v e l o p m en t I m p a c t F e e F u n d 2 , 6 7 7 , 8 5 2 2 6 9 , 4 7 7 - 2 6 9 , 4 7 7 - - - 4 7 , 4 3 1 - - 47,431 2,899,897 Pa r k s & R e c r e a t i o n I m p a c t F e e F u n d 1 3 6 , 1 0 3 7 3 , 7 0 4 - 7 3 , 7 0 4 - - - - - - - 209,807 Li b r a r y I m p a c t F e e F u n d 9 4 , 7 9 8 - - - - - - 2 1 , 6 2 8 - - 21,628 73,170 Po l i c e I m p a c t F e e F u n d 2 5 4 , 5 7 7 3 6 , 1 6 6 - 3 6 , 1 6 6 - - - - - - - 290,743 Ge n e r a l G o v e r n m e n t I m p a c t F e e F u n d 3 , 5 0 5 4 - 4 - - - - - - - 3,509 Ge n e r a l G o v e r n m e n t C I P F u n d 1 , 4 2 1 , 5 9 3 - 7 3 8 , 0 2 5 7 3 8 , 0 2 5 - - - 1 , 5 3 0 , 3 2 2 - - 1,530,322 629,296 PA G / R T A F u n d - 2 , 5 8 5 , 4 7 3 - 2 , 5 8 5 , 4 7 3 - 2 5 , 4 6 7 - 2 , 1 4 6 , 8 2 7 - - 2,172,294 413,179 Wa t e r U t i l i t y 13 , 8 6 4 , 3 5 9 1 0 , 9 1 8 , 7 5 9 - 1 0 , 9 1 8 , 7 5 9 3 , 0 3 0 1 , 8 9 8 , 5 5 2 3 , 9 7 2 , 3 3 0 1 , 6 1 0 , 2 1 7 - 4,001,302 11,485,431 13,297,687 St o r m w a t e r U t i l i t y 27 9 , 3 5 3 5 3 2 , 4 8 5 - 5 3 2 , 4 8 5 - 2 2 1 , 9 5 7 2 4 9 , 3 4 0 4 5 , 6 7 1 - - 516,967 294,871 Fl e e t F u n d 2 9 8 , 9 2 2 6 5 3 , 0 6 0 - 6 5 3 , 0 6 0 - 5 6 , 5 2 5 3 0 3 , 5 8 2 1 2 3 , 7 6 4 - - 483,870 468,112 Be n e f i t S e l f I n s u r a n c e F u n d 2 4 4 , 1 6 2 1 , 8 5 3 , 1 1 4 - 1 , 8 5 3 , 1 1 4 - - 1 , 8 9 2 , 8 2 8 - - - 1,892,828 204,448 Re c r e a t i o n I n - L i e u F e e F u n d 6 , 1 9 0 2 1 , 7 2 8 - 2 1 , 7 2 8 - - - 1 2 , 2 0 0 - - 12,200 15,718 To t a l 4 3 , 4 6 9 , 2 9 4 4 4 , 5 2 8 , 0 6 4 1 , 4 8 9 , 2 7 5 4 6 , 0 1 7 , 3 4 0 1 , 7 7 4 , 1 4 7 1 8 , 4 1 0 , 0 6 0 1 4 , 9 9 8 , 7 6 3 6 , 6 8 4 , 4 7 3 - 5,040,374 46,907,816 42,578,819 Total Out Pe r s o n n e l O & M C a p i t a l C o n t i n g e n c y Fu n d R e v e n u e Ot h e r F i n So u r c e s / T f r s To t a l I n Debt Service F: \ B U D G E T A N A L Y S T \ F i n a n c i a l R e p o r t s 2 0 1 5 - 2 0 1 6 \ 3 Q \ F e b \ A t t a c h m e n t E - S u m m a r y A l l F u n d s 04/12/2016 ATTACHMENT F Ge n e r a l F u n d L o c a l S a l e s T a x C o l l e c t i o n s FY 2015/201 6 CA T E G O R Y J U L Y A U G S E P O C T N O V D E C J A N F E B M A R AP R MAY J U N E T O T A L Co n s t r u c t i o n S a l e s T a x 1 9 3 , 4 9 7 1 6 0 , 7 5 9 1 9 0 , 8 1 2 2 3 4 , 7 6 3 2 2 2 , 5 4 8 2 5 4 , 3 0 7 2 6 0 , 5 6 8 1 0 7 , 4 2 9 1,624,682 Ut i l i t y S a l e s T a x 2 5 7 , 5 5 2 3 1 2 , 4 9 4 3 0 4 , 6 6 6 2 8 6 , 6 6 7 2 4 3 , 8 2 7 1 9 5 , 3 4 5 2 4 2 , 2 0 0 2 6 8 , 9 8 4 2,111,734 Re t a i l S a l e s T a x 4 4 1 , 5 5 7 4 1 5 , 2 0 9 3 9 3 , 6 9 0 4 0 3 , 1 9 3 4 1 3 , 2 3 1 5 2 5 , 6 4 5 6 8 8 , 5 2 7 4 2 6 , 4 1 8 3,707,469 Al l O t h e r L o c a l S a l e s T a x * 23 9 , 7 3 9 2 2 9 , 7 6 6 1 8 2 , 4 8 4 2 1 6 , 3 6 1 2 7 0 , 6 3 7 2 7 6 , 9 3 7 2 9 5 , 7 3 8 201,982 1,913,645 TO T A L 1 , 1 3 2 , 3 4 6 $ 1 , 1 1 8 , 2 2 8 $ 1 , 0 7 1 , 6 5 2 $ 1 , 1 4 0 , 9 8 4 $ 1 , 1 5 0 , 2 4 2 $ 1 , 2 5 2 , 2 3 4 $ 1 , 4 8 7 , 0 3 2 $ 1 , 0 0 4 , 8 1 3 $9,357,531 $ * N o t e : D o e s n o t i n c l u d e c a b l e f r a n c h i s e f e e s o r s a l e s t a x a u d i t r e v e n u e s F: \ B U D G E T A N A L Y S T \ F i n a n c i a l R e p o r t s 2 0 1 5 - 2 0 1 6 \ 3 Q \ F e b \ A t t a c h m e n t F - G e n F u n d L o c a l S a l e s T a x 04/12/2016    Town Council Regular Session Item # 1. Meeting Date:04/20/2016   Requested by: Philip Saletta Submitted By:Danielle Tanner, Water Department:Water Information SUBJECT: CONSIDERATION AND ACCEPTANCE OF THE ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT, DATED APRIL 2016 RECOMMENDATION: The Water Utility Commission and Staff recommend Council accept the report. EXECUTIVE SUMMARY: Pursuant to Oro Valley Town Code Article 15-4-5, the Water Utility Commission is to render an annual report to the Town Council. As such, the Water Utility Commission Annual Report, dated April 2016, is attached for Council's review and consideration. This report is the Commission's 20th annual report and includes information on the activities and accomplishments of the Water Utility, identifying water-related matters and issues facing the Town currently and in the future. The Water Utility Commission reviewed and approved the report on April 11, 2016 BACKGROUND OR DETAILED INFORMATION: The Water Utility Commission Annual Report, dated April 2016, includes the following information:  Actions of the Water Utility Commission:  Approval of and recommendation for acceptance of the Annual Report Recommendation for a change in policy for cash reserves Recommendation to expand the use of the groundwater preservation fees Recommendation for the refunding of the 2005 Series Bonds Recommendation for approval of Amendment 3 of the Reclaimed IGA Recommendation for an increase in water rates and fees Customer Service  Delivered 2.21 billion gallons of potable water and 656 million gallons of reclaimed water Served a total of 19,264 service connections Responded to 35,271 customer contacts Water Quality  Water Quality  Met all federal and state (EPA and ADEQ) water quality standards and regulations Prepared and distributed the Consumer Confidence Report to customers Water Conservation Program  Participation of 424 students in Conservation Kids, our youth water conservation education program Performed 85 water audits for our customers Provided AquaHawk Alerting training to customers Over 3,000 customers registered in AquaHawk Alerting Continued the Advanced Metering Infrastructure Project with an expected completion date of June 30, 2016 Water Supply and Delivery  Recharged our full allocation of 10,305 acre feet of Central Arizona Project water Delivered 2,074 acre feet of our Central Arizona Project water through the Tucson Water system Water Distribution staff installed repaired 6 water main breaks Groundwater level declines were less than the previous year  Decline of 1.13 feet in the Oro Valley Water Service area Rise of 5.25 feet in the Countryside Water Service Area Used less groundwater than the previous year and are within the sustainable amounts for groundwater production  Financial  Prepared the15-year Capital Project Program Prepared Water Rates Analysis Refunded the 2005 Series Bonds for a savings of $111,524 in interest Fitch Ratings and Standard and Poors affirmed the Utility’s bond ratings with a stable outlook FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (accept or not accept) the Water Utility Commission Annual Report, dated April 2016. Attachments WUC ANNUAL REPORT  TOWN OF ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT APRIL 2016 TABLE OF CONTENTS Page About the Water Utility Commission ......................................................................1 Executive Summary ................................................................................................4 Customer Service Section ........................................................................................8 Meters Operations Section .......................................................................................9 Water Quality ........................................................................................................10 Current Water Supply ............................................................................................12 Water Resource Planning and Management ..........................................................16 Water Conservation Program .................................................................................19 Water Utility Operations – Production and Distribution .......................................20 Security and Emergency Response Plan ................................................................23 Water Resource and Planning Division .................................................................24 Financial Highlights ...............................................................................................27 Appendices A. Utility Statistics B. Capital Improvement Program C. Acronyms and Glossary TOWN OF ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT 2016 ORO VALLEY TOWN COUNCIL Satish I. Hiremath, D.D.S., Mayor Lou Waters, Vice Mayor Brendan Burns, Councilmember William Garner, Councilmember Joe Hornat, Councilmember Mary Snider, Councilmember Mike Zinkin, Councilmember ORO VALLEY WATER UTILITY COMMISSION Winston Tustison, Chair Robert Milkey, Vice Chair Javier Arriaga, Commissioner Anne Campbell, Commissioner Thomas Kibler, Commissioner Shanna Weagle, Commissioner TOWN STAFF Greg Caton, Town Manager Philip C. Saletta, P.E., Water Utility Director Peter Abraham, P.E., Water Resources and Planning Manager Shirley Kiel, Water Utility Administrator Special recognition to OVWU staff that provided graphics, data, photos and their time to assist in the preparation of this report: Karn Boyce Robert Jacklitch Jeff Kane George Kendrick Mary C. Kobida Skip Kyle Mark Moore Adam Pence Carolyn Schneider Danielle Tanner - 1 - ABOUT THE WATER UTILITY COMMISSION The Oro Valley Water Utility Commission is appointed by the Oro Valley Mayor and Council (Mayor and Council). The Mayor and Council have jurisdiction over rates, fees and water management issues. In March of 1996 the Mayor and Council created the Oro Valley Water Utility Commission (Commission) to act as their advisory body. Please refer to Town Code – Water Code – Article 15-4 on the Town website. The Commission is composed of five to seven members, serve a term of three years, and are limited to a maximum of two full successive terms. Members are residential and commercial/turf representatives served by the utility. One residential representative from the Water Utility's Countryside service area located outside of the Town boundary is eligible to serve. The primary responsibility of the Commission is to review and make recommendations on those Water Utility items that require Mayor and Council action. These items may include water system development, long-term water sources, capital needs, rate adjustments, capital budget and allocations, state and federal legislation regarding water-related issues, expansion of utility service areas, and water acquisitions. The Commission also assists in community programs and education related to the Water Utility. The Commission welcomes the public to attend its meetings. The Commission meets the second Monday of each month. All meetings are noticed on the Town's website. In 2015, the Commission met on 10 occasions. Notable actions taken by the Commission in 2015 include: Meeting Date Action Item February 9, 2015 Election of Chair and Vice Chair March 9, 2015 Approval of and recommendation for acceptance of the Annual Report June 8, 2015 Recommendation for a change in policy for cash reserves June 8, 2015 Recommendation to expand the use of the groundwater preservation fees October 12, 2015 Recommendation to approve refunding of the 2005 Series Bonds October 12, 2015 Recommendation for Amendment 3 to the Reclaimed IGA November 9, 2015 Recommendation for an increase in water rates and fees Additional notable items that were on Commission agendas in 2015 include:  Water conservation  Long-term storage credits  Arizona Power Authority Hoover Power Reallocation  Groundwater extinguishment credits  Water resources  Water policies and code  Advanced metering infrastructure  Colorado River and Central Arizona Project water  Your Voice, Our Future  Well and aquifer metrics - 2 - Notable issues planned for Commission agendas in 2016 include:  Review and approval of Annual Report  Continued planning for long-term CAP water delivery  Review of water rates analysis and developing a Preferred Financial Scenario  Review of contract with Arizona Power Authority for Hoover Power Reallocation  Review of IGA for wheeling CAP water  Review water code changes pertaining to water conservation and penalties  Review annual water level data and aquifer metrics, well analysis and condition  Review Drought Preparedness Plan In addition to the regular Commission meetings, there are meetings conducted by three standing subcommittees: the Finance Subcommittee, the Conservation Subcommittee and the Water Resources Subcommittee. In 2015, the subcommittee membership was as follows: Conservation Subcommittee: Richard Davis and Anne Campbell Finance Subcommittee: Winston Tustison and Javier Arriaga Water Resources Subcommittee: Richard Reynolds, Javier Arriaga and Shanna Weagle The Commission and staff would like to thank and acknowledge Richard Davis and Richard Reynolds for their dedication and service on the Water Utility Commission through December 2015. - 3 - WWAATTEERR UUTTIILLIITTYY CCOOMMMMIISSSSIIOONN 22001166 Winston Tustison, Chair Robert Milkey, Vice Chair Anne Campbell, Commissioner Javier Arriaga, Commissioner Thomas Kibler, Commissioner Shanna Weagle, Commissioner - 4 - EXECUTIVE SUMMARY TOWN OF ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT APRIL 2016 The goals of this report are to brief the Mayor and Council and the public on the annual work of the Commission, as well as to provide updated information on the Oro Valley Water Utility (Water Utility). The information is organized in sections related to the operation of the Water Utility. It includes topics on customer service, water quality, water supply, water resource planning, conservation and capital improvements. This report covers information and activities primarily for calendar year 2015 ending December 31, 2015. However, some information is as of fiscal year (FY) ending June 30, 2015 and is noted as such in the report. The body of this report focuses on the Water Utility, noting key metrics, changes from previous years and new information relevant to current topics being addressed. CUSTOMER SERVICE SECTION In 2015 the Water Utility experienced a 0.82% growth rate in customer connections, with 157 new meters installed. At the end of 2015, the Water Utility had 19,264 customer connections serving a population of 42,953. Customer service staff responded to 35,271 customer contacts, averaging 142 contacts per day. In 2015 the Water Utility delivered and billed for 2.866 billion gallons (8,795 acre feet) of water, of that 2.21 billion gallons (6,782 acre feet) were potable and 656 million gallons (2,013 acre feet) were reclaimed water. Customer Service processed 228,963 bills, collecting a total of $15.2 million in water revenues for the Water Utility. METER OPERATIONS SECTION During 2015, the meter operations team continued with Phase III and began Phase IV of the Advanced Metering Infrastructure (AMI) project and meter replacement program. Phase IV, which includes large meter installations, is the final stage of the AMI Project and is expected to be completed in June of 2016. The new meters provide more accurate measurements of water, automate meter readings, increased customer service capabilities and can help customers better manage their water use. WATER QUALITY SECTION For the fourteenth consecutive year, the Water Utility is proud to report that it did not experience any water quality violations. In 2015 the Water Utility received 2,282 analytical results for required water sampling and operational data. Our water quality was in compliance with all standards established by federal and state agencies. The Water Utility remains up-to-date with testing protocol and in 2016 expects to phase in seven proposed and pending regulations related to monitoring rules. - 5 - CURRENT WATER SUPPLY The Water Utility operates two water systems, the Oro Valley Water Service Area (OVWSA) and the Countryside Water Service Area (CSWSA). There are three sources of supply: groundwater, Central Arizona Project (CAP) water and reclaimed water. Groundwater is pumped from wells in the aquifer below the water service areas and delivered through the potable water distribution systems. In 2015, the total water produced and delivered to both service areas was 9,185 acre-feet (2.993 billion gallons). This amount is 514 acre-feet less than the total amount produced in 2014. This reduction is due to continued water conservation and customer response to wetter weather conditions. In addition, system operations are more efficient due to quicker response times to repair system leaks and main breaks and less unaccounted-for water due to the Advanced Metering Infrastructure Project. The Water Utility pumped 5,000 acre feet (1.63 billion gallons) of groundwater from its wells, and delivered 2,074 acre feet (676 million gallons) of CAP water and 2,111 acre-feet (687 million gallons) of reclaimed water. In 2015, groundwater levels declined in the Oro Valley aquifer, but less in 2015 than in 2014. Well water levels in the OVWSA declined an average of 1.13 feet in 2015 compared to 1.58 feet in 2014. Water levels in CSWSA rose an average of 5.25 feet in 2015 compared to an average rise of 0.70 feet in 2014. WATER RESOURCE PLANNING AND MANAGEMENT The Water Utility uses CAP water in three ways: to recharge and recover for delivery to the water system, to annually recharge and recover water produced from our wells, and to store water for future use. In 2015, the Water Utility increased the total volume of CAP water it purchased from 9,000 to 10,305 acre-feet, its entire annual CAP water allocation. In 2016 the Water Utility will also purchase 10,305 acre feet, further increasing the amount stored as long-term storage credits for future use. It is anticipated that over the next four to five years the Water Utility could increase its long-term storage credit account by 10,000 acre feet. As of December 31, 2015 a total of 13,672 acre feet are in our long-term storage credit account, an increase of 3,069 acre feet from 2014. In 2015, the Water Utility purchased 2,130 acre feet of groundwater extinguishment credits to increase the balance in our Groundwater Allowance Account. The total balance in our Groundwater Allowance Account at the end of 2015 was 16,374 acre feet. If current drought conditions in the Colorado River Basin persist and no other action is taken, projections suggest that CAP water deliveries to municipal water providers may be reduced in the 2026 to 2030 time frame. If our CAP water deliveries are reduced in the future, the Water Utility plans to use our long-term storage credits and also utilize some of the CAP water that has been stored by the Arizona Water Banking Authority. - 6 - WATER CONSERVATION The Water Utility primarily encourages water conservation by informing and educating our customers. Specifically in 2015, the following conservation efforts were accomplished:  424 students participated in Conservation Kids, our youth water conservation education program for elementary schools in Oro Valley.  85 customer water audits were performed to identify specific ways the customer can reduce water use. The analysis performed in 2015 indicated that water use was reduced by an average of 22% for the audits completed in 2014.  AquaHawk Alerting is now available to those customers with AMI meters as an online service that shows hourly water use and will send personalized alerts to help customers better manage daily water use and detect leaks. The utility plans to expand our outreach efforts to increase enrollment in AquaHawk Alerting.  Community outreach activities such as speaking engagements, conservation presentations at homeowner associations, and participation at community events. WATER UTILITY OPERATIONS - PRODUCTION AND DISTRIBUTION Production and Distribution operate 24 hours per day for 365 days per year to deliver water to our customers. In 2015 production staff responded to after-hours calls totaling 547 work hours and distribution staff responded to 224 after-hours call outs. Notable highlights in 2015 include maintenance of 23 disinfection injection pumps; maintenance at 20 wells, 26 booster stations and 18 storage tanks; continued delivery and blending of CAP water; maintained or replaced 56 fire hydrants; and repaired 6 service line breaks. Special distribution projects in 2015 at Naranja Park included the installation of 120 feet of 4-inch fire line, 1,500 feet conduit for the I.T. Department and a 1-inch copper service line to the modular building. SECURITY AND EMERGENCY RESPONSE PLAN In 2015, the Water Utility updated the security program, Emergency Response Plan, and the Business Continuity Plan. In addition, 47 new hydrant defenders and locks were installed to protect the water system. WATER RESOURCE AND PLANNING DIVISION In 2015, the Water Utility inspected and approved 12 new development projects, 5 capital projects and 2 projects constructed by Water Utility personnel. The completion of these new development projects together with capital projects added approximately 4 additional miles of pipeline to the existing potable water distribution system. - 7 - In 2015, design of 3 pipeline relocation projects were conducted as part of roadway improvement projects. These include a Tangerine Road reclaimed water line, Lambert Lane and La Cholla Blvd. potable water lines. Handrails were installed on the top of 2 tanks for safety. Mixers were purchased and will be installed at 7 tanks to improve water quality. A study was performed to assess the condition and operation of hydro-pneumatic tanks located at well sites within the system. FINANCIAL HIGHLIGHTS, WATER RATES AND FEES The Water Utility continues to be fiscally sound. It met all revenue requirements, exceeded the debt service coverage ratio requirements and maintained adequate cash reserves. In 2015, Standard and Poor’s affirmed our AA rating and Fitch affirmed our AA- rating, both with a stable outlook. In 2015, the Water Utility refunded the 2005 bond issue to reduce debt service payments. In 2015, the Commission recommended changes to the cash reserve policy and the allowable uses of groundwater preservation fees. Both of these recommendations were approved by Mayor and Council on June 17, 2015. In 2015, recommendations regarding water rates, fees and charges were provided in the Water Rates Analysis Report. The recommendations included a slight increase in the water commodity rates. The water rate recommendations were approved by Mayor and Council on January 6, 2016. CONCLUSION The Oro Valley Water Utility Commission is proud to serve the Mayor and Council of the Town of Oro Valley and its residents and customers. We are pleased to present this Annual Report to the Mayor and Council for their consideration. Any questions regarding this report should be directed to Philip Saletta, Director, Oro Valley Water Utility at 229-5010. Additional information for the Water Utility can also be found on the Town website at https://www.orovalleyaz.gov/town/departments/water-utility. - 8 - WATER UTILITY COMMISSION ANNUAL REPORT CUSTOMER SERVICE Customer service responsibilities range from handling payments to responding to questions related to billing, opening or closing an account, water quality or pressure and flow problems. Providing professional and courteous service is paramount to the successful operations of the Water Utility. Customer Service personnel include Customer Service Specialists and Utility Operators. This staff is responsible for meter reading, meter installation, billing, collection and customer service for 19,264 water service connections serving 42,953 residents. The Utility has grown in water service connections over the past year and in 2015 an additional 157 meters were installed for a growth rate of 0.82%. In 2015 the Water Utility delivered:  2.21 billion gallons (6,782 acre feet) of potable water  656 million gallons (2,013 acre feet) of reclaimed water for irrigation to five golf courses and athletic fields at Naranja Park and one school.  Combined total of 2.866 billion gallons (8,795 acre feet) of water delivered and billed to our customers. This amount is 137 million gallons (421 acre-feet) less than the 2014 amount. The Customer Service Section mailed and processed 228,963 bills and responded to 35,271 customer contacts averaging 142 contacts per day. Customer Service generates monthly bills for the Water Utility, Pima County Regional Wastewater Reclamation Department and the Town’s Storm Water Utility. Although customers receive a combined bill, the Water Utility is separate from the Oro Valley Storm Water Utility and Pima County Wastewater Utility and only bills and collects for those entities under existing agreements. In 2015, the Utility collected a total of $24,548,000 and posted payments as follows:  Oro Valley Water Utility $ 15,195,000  Pima County Wastewater Reclamation $ 8,584,000  Town of Oro Valley Storm Water Utility $ 769,000 TOTAL $ 24,548,000 The Water Utility also collects taxes on water use that are imposed by the State of Arizona and the Town of Oro Valley. These taxes are distributed to the State and the Town. The Water Utility receives all of its revenues from water rates and fees and does not receive any funding from taxes. The Advanced Metering Infrastructure (AMI) project is a valuable tool that enables Customer Service staff to view customer consumption data and accurately determine high water use on their computers while communicating directly with the customer in person or on the telephone. Lost and unaccounted for water is the amount of water that is produced less the amount of - 9 - water billed and not billed but accounted for. Since the installation of AMI, the lost and unaccounted for water has decreased in recent years. In 2015, lost and unaccounted for water was 2.98%. This is a dramatic reduction from a high of 9.86% in 2009. AquaHawk Alerting, a customer web portal launched in 2013, utilizes data gathered through AMI. Once a customer is enrolled in this on-line service, they are able to view their individual water use on an hourly, daily, weekly or monthly basis. Customers can tailor personal notifications based on their individual preferences and receive alerts by e-mail, text or telephone. Over 3,000 customers have enrolled in AquaHawk Alerting since 2014. Water Utility statistics including meter installations, the number of customer contacts, and water deliveries for 2015 may be found in Appendix A. METER OPERATIONS During 2015, the meter operations team continued with Phase III and Phase IV of the AMI project and meter replacement program in the Oro Valley Water service area. The last remaining phase of the project will be completed as shown in the table below. Service Area Number of Meters Date Completed Estimated Completion Date Countryside 2,244 12/31/11 Oro Valley Ph. I 2,477 06/30/13 Oro Valley Ph. II 4,067 08/31/14 Oro Valley Ph. III 5,374 06/30/15 Oro Valley Ph. IV 5,087 06/30/16 The AMI and meter replacement program provides for more accurate measurements of water usage and also assures that the volume of water used and billed is accurate. Additionally, using AMI technology provides increased customer service with accurate and complete water use information. With AMI software, Water Utility staff and customers can review water use history on an hourly, daily, weekly and monthly basis. This is extremely valuable in assisting our customers troubleshoot potential leaks, explain usage from irrigation systems and overall water consumption at the home. AMI technology provides an opportunity to increase efficiency by eliminating the need for labor intensive manual meter reading and reducing travel time. Upon completion of the AMI project, the meters team will be able to redirect their focus and capabilities to other areas of responsibility including customer work orders, meter box cleaning, angle meter stop repairs, meter testing procedures, new meter installations and assisting the Water Distribution Division. - 10 - WATER QUALITY Water quality sampling and testing is an important priority to provide our customers with safe and reliable water. The Town’s water system is in full compliance with all State and Federal regulations. The Water Utility is regulated by the Arizona Department of Environmental Quality (ADEQ) and provides all required water quality testing results to ADEQ. The Water Utility works closely with ADEQ to ensure all Federal and State standards are met. The website for ADEQ is www.azdeq.gov. The Water Utility operates two separate potable water systems. The Oro Valley Water Service Area has a Public Water System Number of AZ0410164. It also operates a potable system not located within the Town boundaries, known as the Countryside Water Service Area, which has a Public Water System Number of AZ0410175. In 2015, the Water Utility received 2,282 analytical results for required water sampling and operational data for the potable water system and all ADEQ standards and requirements were met for water quality. Over the course of a year the Water Utility collects hundreds of water samples from 19 “point of entry” sites. These sites include groundwater wells, reservoirs and pumping stations. The Water Utility also samples from 58 sampling stations required by the ADEQ. These stations are located in neighborhoods throughout the water distribution system and are specifically selected to represent the water quality that is delivered to our customers. The Water Utility has an additional 29 sampling stations that can be used during emergencies and to meet future testing requirements. Every 3 years, water samples are taken from 50 private residences within the Oro Valley area and tested for lead and copper. This sampling will be completed in June of 2016. The Water Utility provides all water quality testing results to ADEQ and works closely with that agency to ensure all federal and state standards are met. During 2015 the Water Utility collected 696 samples for analysis of Total Coliform bacteria, all samples were negative for bacteria. This is a direct result of a successful disinfection program through wellhead chlorination, effective system monitoring, proficient sampling methods, and routine maintenance. Water hardness is also tested and is a measurement of the concentration of calcium and magnesium. During 2015, the hardness levels in Oro Valley ranged from 3.0 to 10.0 grains per gallon (51 ppm to 171 ppm). Our water quality ranges from soft to hard. The Water Utility is in compliance with all Disinfectants and Disinfection By-Products Rules and also meets the Groundwater Rule requirement for disinfection and the United States Environmental Protection Agency’s (USEPA or EPA) rules for lead and copper. Due to proposed regulatory changes and requirements, in 2015 the Water Utility continued preparing to phase in seven proposed and pending USEPA regulations related to monitoring rules:  Third Unregulated Contaminant Monitoring Rule Sampled February and August 2015  Revised Total Coliform Rule April 2016  Fourth Unregulated Contaminant Monitoring Rule January 2016  Revised Long-Term Lead and Copper Rule January 2017  Carcinogenic Volatile Organic Chemicals Rule 2018  Strontium 2018 - 11 -  Epichlorohydrin and Acrylamide TBD In 2016, the Water Utility will continue to phase in sampling and monitoring as required by regulatory requirements. The Water Utility produced the Consumer Confidence Report for 2014 for both water service areas in April of 2015. This report was mailed to customers in April of 2015 and can be found on the Town’s website under the Water Utility-Water Quality. The 2015 Consumer Confidence Report will be completed in April of 2016. In addition to sampling the potable water system, water quality samples are routinely taken on the reclaimed water system for chlorine levels and turbidity to assure compliance with regulatory standards. All ADEQ standards and regulations for reclaimed water were met in 2015. BACKFLOW PREVENTION PROGRAM Backflow prevention is an important component of water quality designed to protect the public water system. This program works to keep the water supply safe from contaminants that could be introduced into the distribution system through backflow, back siphoning or back pressure from our customers plumbing systems or internal processes. The Backflow Prevention Program is administered in accordance with the Town of Oro Valley Ordinance No. (O) 07-21, ADEQ Administrative Code, section R18-4-B115, the International Plumbing Code and the guidelines of the University of Southern California Foundation for Cross Connection Control and Hydraulic Research. There are 1,518 backflow prevention assemblies under the program that are located in our water service areas. The following are some of the major activities and accomplishments that were performed by the Backflow Prevention Section in 2015:  216 backflow assemblies owned by the Town of Oro Valley were tested  62 repairs on in-ground and construction water backflow prevention assemblies  66 permits for new and replacement backflow prevention assemblies     - 12 - CURRENT WATER SUPPLY The Water Utility operates in two water service areas: the Oro Valley Water Service Area (OVWSA) and the Countryside Water Service Area (CSWSA). The total water produced and delivered to both service areas was 9,185 acre-feet in 2015. In 2015, the Water Utility pumped 5,000 acre feet of groundwater from our wells and aquifer, 2,074 acre-feet of CAP water and 2,111 acre-feet of reclaimed water. This total amount is 514 acre-feet less than the total amount produced in 2014. This reduction is due to water conservation and customer response to wetter weather conditions. In addition, system operations are more efficient due to quicker response times to repair system leaks and main breaks and less unaccounted for water due to the Advanced Metering Infrastructure Project. The following graphs shows water production from 2004 through 2015 depicting our reduction of overall water use, reduction of groundwater usage and increased use of our renewable reclaimed and CAP water. The above graph includes the sustainable amounts which were determined in a technical memorandum entitled Groundwater Sustainability Evaluation of the Oro Valley Aquifer dated March 14, 2007. The report determined the annual groundwater production flow rate for the wells is 5,480 acre feet in the Oro Valley Water Service and 880 acre feet for the wells in the in the Countryside Water Service Area. - 13 - The wells in the OVWSA produced 4,482 acre-feet and the wells in the Countryside Water Service Area (CSWSA) produced 518 acre feet. This is 547 acre-feet less in the OVWSA and 65 acre-feet less in the CSWSA as compared to the amount of groundwater pumped from our wells in 2014. This is directly attributable to reduced demand and the increased use of renewable CAP water in the potable system. The table below provides the total water delivery capacity flowrates and water demands for both water service areas for 2015 and compares it to data from 2014. The maximum daily usage occurred on June 26, 2015 for the OVWSA and on June 27, 2015 for the CSWSA. The Water Utility has a right to pump a maximum of 13,384 acre feet per year based on its Designation of Assured Water Supply from the Arizona Department of Water Resources (ADWR). However, the 2007 study entitled Groundwater Sustainability Evaluation of the Oro Valley Aquifer determined that the Oro Valley aquifer has a sustainable groundwater production rate of approximately 5,480 acre feet per year for the OVWSA and 880 for the CSWSA. "Sustainable" in this 2007 study refers to the projected amount that can be pumped each year from our wells as calculated over a 30-year period through 2037. Groundwater levels will be assessed annually to determine the impact on the aquifer and well production. On average to date, groundwater levels are showing less decline than projected in the 2007 study. In 2015, Oro Valley pumped 998 acre feet less than the sustainable groundwater production rate for the OVWSA wells and 362 acre feet less than the sustainable groundwater production rate for the CSWSA wells. In the OVWSA, the average annual well water level decline for the last 5 years is 1.16 feet and for 2015 there was an average well water level decline of 1.13 feet. For wells in the CSWSA, the average annual well water level decline for the last 5 years is 0.24 feet and for 2015 there was an average well water level rise of 5.25 feet. For all wells, water level changes in 2015 varied from a rise of 6.5 feet to a decline of 3.4 feet. - 14 - The following table lists all production wells, the amount of groundwater pumped and their water level changes as measured in January of 2016: The Water Utility delivered 2,074 acre feet of our renewable CAP water resources in 2015 to reduce our reliance on groundwater. This delivery amount was a result of having a full year's use of the expanded CAP infrastructure that was completed in 2014. The Water Utility has an IGA with Tucson Water enabling us to deliver our CAP water to our customers through three connections to the Tucson Water system. There are two connection points where CAP water can be delivered to the Oro Valley Water Service Area. One is located on Vista del Sol north of Naranja Road and the other is on Calle Buena Vista south of Calle Concordia. In 2015, at the Vista del Sol location 1,628 acre feet was delivered and at the Calle Buena Vista location 296 acre feet was delivered. CAP water is also delivered to the Countryside Water Service Area at a connection located on Camino de Oeste just north of Linda Vista Blvd. In 2015, 150 acre feet was delivered at this location. At this point there is no infrastructure currently in place to directly use the remaining amount of our CAP water. Future infrastructure to deliver additional amounts of our CAP water to our customers will be developed based upon our water demands, aquifer conditions and new growth. If growth continues as currently projected expanded delivery is expected to be completed in 2023. The Water Utility delivers reclaimed water to supply irrigation water for five golf courses, athletic fields at one elementary school and Naranja Park. In 2015, 2,111 acre feet of reclaimed water was delivered for our reclaimed water customers. This decreased slightly from the 2,206 acre feet delivered in 2014. This reduction is due to reduced demand and water conservation by our reclaimed water customers. Reclaimed water is produced from - 15 - effluent, wastewater returned through the sewer system and then treated. Oro Valley owns all of the effluent produced by its customers. In 2015, the Water Utility extended the terms of the Reclaimed Water Intergovernmental Agreement (IGA) with Tucson Water for an additional five years through December 31 of 2020 regarding the non-interruption of reclaimed water deliveries. This extension was accomplished through Amendment 3 of Addendum 1 of the Reclaimed Intergovernmental Agreement. Amendment 3 also clarified the payments to Tucson Water for the purchase of effluent by Oro Valley in the event of a shortfall of the amount of effluent our customers produce. The extension also allows time to further evaluate if interruptible reclaimed water service from Tucson Water is feasible. In the long term, there is the possibility of expanding the Water Utility's reclaimed water system. However, reclaimed system expansion is not expected to occur in the next seven or more years. The development of additional reclaimed water infrastructure will be based upon need, benefit, availability of effluent, technical analysis and economic feasibility. Gallons per Capita per Day The Water Utility has calculated gallons per capita per day (GPCD) for residential use, all potable uses and reclaimed water use. The GPCD for residential use is information that our customers can use to compare to their specific water usage and to conserve water. All potable uses include residential, commercial and irrigation. Total potable and reclaimed uses includes all potable and reclaimed water produced and system losses. The following table compares this for 2014 and 2015. - 16 - WATER RESOURCE PLANNING AND MANAGEMENT State Requirements The ADWR requires replacement of groundwater pumped from wells owned and operated by the Water Utility. The groundwater pumped can be replaced several ways. One of the ways is through the Central Arizona Groundwater Replenishment District (CAGRD). Using CAGRD to replace groundwater pumping is expensive. In 2014 and 2015, the Water Utility's use of renewable water supplies and credits eliminated any obligations to CAGRD to replace or replenish groundwater on our behalf. This has saved the Water Utility significant expense. In previous years the Water Utility had to use CAGRD to help us meet the state-mandated replenishment requirement to replace the amount of groundwater pumped from our wells. Under our Designation of Assured Water Supply (DAWS) from ADWR, we are required to comply with the Third Management Plan in the Tucson Active Management Area. In 2015, we have been in compliance with all the requirements under our DAWS and fully expect to meet all the requirements in 2016. The successor to Third Management Plan is the Fourth Management Plan, which is being finalized by ADWR and is scheduled to become effective in mid to late 2016, subject to the scheduling of a public hearing. There are no proposed changes to the Fourth Management Plan that would significantly impact the Water Utility. The ADWR requires the Water Utility to submit data each year in the ADWR Report, such as service area boundaries, total water use, population, gallons per capita per day and system water loss. This information is used for the Management Plan for the Tucson Active Management Area. Central Arizona Project Water In 2015, the Water Utility increased the total volume of CAP water it purchased from 9,000 to 10,305 acre feet, its entire annual CAP water allocation. The Water Utility uses CAP water in three ways: to recharge and recover for delivery to the water system, to annually recharge and recover water pumped from our wells and to store water for future use. The Water Utility accomplishes this by delivering and storing our CAP water to recharge facilities in the Tucson Active Management Area. For example, when CAP water is recharged and recovered for delivery to our water system, it is first put into the Central Avra Valley storage facility, which is owned and operated by the City of Tucson. The stored Oro Valley CAP water is then withdrawn, or recovered, and delivered through the Tucson Water system to various connection points on the Oro Valley system for delivery to our customers. In 2016 the Water Utility will continue to evaluate projects to deliver additional CAP water. These include increased wheeling through Tucson Water and also partnering with Metro Water and Marana Utilities. Future infrastructure to deliver our remaining CAP water will be developed based upon our water demands, aquifer conditions and new growth. Long-Term Storage Credits In 2015, the Water Utility purchased 10,305 acre feet of CAP water, 1,305 acre feet more than was purchased in 2014. The Utility will increase its long-term storage credits by purchasing our entire allotment of 10,305 acre feet of CAP water over the next several years. The portion of CAP water not used for direct delivery to our customers or used to meet our replenishment requirement will be saved for future water use. By doing this, it is anticipated - 17 - that an additional 10,000 acre feet could be stored in our long-term storage credit accounts over the next four to five years. At the end of 2015, the Water Utility calculated that it had 13,672 acre feet in long-term storage credits. The final amount will be reviewed and confirmed by the Arizona Department of Water Resources. The table below presents a preliminary accounting summary and use of our CAP water and our long-term storage credits. Groundwater Allowance Account In addition to our long-term storage credits, the Water Utility has a Groundwater Allowance Account. Our Groundwater Allowance Account states how much pumped groundwater can, if desired, be exempted from the state's requirement to be replenished in the Tucson Active Management Area. In general, it may be used for any groundwater that is pumped from a well that has a five-year average annual decline greater than 4 feet or from a well that is not permitted as a recovery well. In 2015, there was no use of the groundwater in our Groundwater Allowance Account. This is because all of the Water Utility’s wells are classified and permitted as recovery wells and storage credits can be used to meet the replacement requirements instead of using our Groundwater Allowance Account. In 2015, the Water Utility purchased 2,130 acre feet of groundwater extinguishment credits to increase the balance in our Groundwater Allowance Account. The total balance in our Groundwater Allowance Account at the end of 2015 was 16,374 acre feet. The Water Utility will continue to look for opportunities to purchase additional groundwater extinguishment credits to increase the balance in our Groundwater Allowance Account for future use. Colorado River Water Supply The Colorado River basin has experienced extended drought for nearly 15 years due to decreased precipitation and snowpack. This has decreased flow in the river creating significant declines in the water levels in Lake Mead and Lake Powell and dropping to historically low reservoir levels. Water demands have exceeded available inflows for supply and drive reservoir levels lower. These reservoirs supply water to the Central Arizona Project (CAP) and other water projects in the lower basin states of Arizona, California and Nevada. In addition these reservoirs also provide required water deliveries to Mexico. - 18 - Reservoir levels determine the supply available in accordance with shortage guidelines were approved in 2007 by the Secretary of the Interior and accepted by all seven states within the Colorado River basin. Those guidelines specify three different water levels in Lake Mead associated with a Tier 1, Tier 2, and Tier 3 shortages. In addition, the guidelines specify the shortage sharing and associated reductions of deliveries to each state for each of the tiers. A Tier 1 shortage will not reduce the quantity of CAP water delivered to municipal water providers, such as Oro Valley, within the Central Arizona Project. Water deliveries from the CAP canal to agricultural users will be curtailed. In addition, a shortage would impact supplies for those entities that rely on excess water available to store water for the future such as the Central Arizona Groundwater Replenishment District and the Arizona Water Banking Authority. In accordance with the 2007 guidelines, a Tier 1 shortage will be declared when Lake Mead water levels are predicted to be at an elevation of 1,075 feet or less on January 1 of a given year. If the August model prediction projects a shortage for January 1 of the following year, a declaration of shortage would be declared initiating the implementation of the shortage sharing guidelines for that year. As of the end of March 2016, levels in Lake Mead were at 1,081 feet. Based upon recent March, 2016 projections, a Tier 1 shortage impacting CAP agricultural water users and excess CAP water users is not expected to occur until January 1, 2018. The 2007 shortage sharing guidelines outline further reductions in delivery of Colorado River water to the lower basin states if and when higher-tier shortages are declared. As such, if the drought persists and no action is taken, it is expected that a portion of CAP deliveries to municipal water providers could be reduced in the 2026 to 2030 time frame. Any CAP water deliveries would be replaced with CAP water previously stored underground. Over the last decade, the Arizona Water Banking Authority (AWBA) has taken steps for the state to guard against the impacts of drought and shortage by storing water underground. A significant amount of water has been stored underground and this water will be made available to municipal water providers to mitigate any curtailments of CAP water deliveries to municipal water users. In addition to the AWBA storing water, the Central Arizona Groundwater Replenishment District has stored water for the future to replenish groundwater. Oro Valley Water Utility also continues to store its CAP water and build up its long-term storage credits. This water will also be available to mitigate any curtailments of CAP water deliveries in the future. The Arizona Department of Water Resources and the Central Arizona Project are currently in discussions with the Colorado River Basin states to investigate opportunities to keep water in Lake Mead to prevent a shortage from occurring or reduce the amount of a potential shortage. The above actions combined with a diverse water portfolio can reduce the impacts of drought and shortages. In addition, reducing demands through conservation and better water management can help to preserve water supplies for the future. - 19 - WATER CONSERVATION PROGRAM The Water Conservation Program is an important element in the overall water resource management efforts of the Water Utility. The Water Utility's Conservation program is focused on educating and informing customers. The following are resources that the Water Utility continues to provide at no charge to customers:  AquaHawk Alerting - allows customers to monitor their water use and receive alerts for high or unusual water use. Over 3,000 customers have registered for AquaHawk Alerting since 2014.  The Water Utility conducted training sessions to increase AquaHawk Alerting enrollment and plans to expand outreach efforts to increase enrollment in 2016.  Conservation Kids, our youth water conservation education program - a one-session early elementary educational presentation with take-home booklet. In the 2014-2015 school year, 424 students in 1st, 2nd and 3rd grades were reached by this program.  Community Outreach - Water Utility staff go out into the community for speaking engagements, water conservation program presentations at homeowner associations and participation in other events. In 2015, staff attended 4 of these outreach efforts.  Conservation materials - informational pamphlets, booklets, a CD, and newsletter are distributed in the Water Utility's office and in the Oro Valley Library.  Conservation products - the Water Utility provides irrigation rain sensors at a reduced cost and low-flow shower heads and sink aerators at no cost to customers. In 2015, the Water Utility distributed approximately 100 products.  Water Audit - a visit from our Water Conservation Specialist to assess indoor and outdoor water use for ways to increase efficiencies and conserve water. An analysis performed by staff in 2015 indicates a 22% decrease in water use for those customer locations where water audits were conducted in 2014. In 2015, a total of 85 audits were performed. The graph below shows the audit participation rate over a 5 year period (fig. 1). Figure 1. History of Audits - 20 - WATER UTILITY OPERATIONS - PRODUCTION AND DISTRIBUTION All Production Division and Distribution Division personnel are operators licensed and certified by the ADEQ. The Oro Valley Water system is classified by ADEQ as Grade 4 for the Town of Oro Valley water distribution system (AZ0410164) and Grade 2 for the Countryside water distribution system (AZ0410175). For more information please visit the ADEQ website at www.azdeq.gov. Production and Distribution personnel work very closely to address any water system problems. The Production and Distribution Divisions also provide on-call staffing to respond to water system problems 24 hours per day, 7 days per week. This on-call staffing utilizes a tiered level after-hours response protocol that is in accordance with the developed Emergency Response Plan. Production Division Water Utility personnel in the Production Division are responsible for the operation and maintenance of the wells, booster pumps and reservoirs on two potable water distribution systems and the booster pumps, metering stations and reservoir on the reclaimed water delivery system. There are a total of 47 active sites that are maintained by the Production Facilities staff. In 2015, the groundwater production capacity within the OVWSA was 13.27 million gallons per day (MGD) (9,215.28 GPM) with a storage capacity of 10.98 million gallons. The groundwater production capacity within the CSWSA was 2.49 MGD (1,729.17 GPM) with a storage capacity of 0.90 million gallons. The CAP delivery capacity into the OVWSA system in 2015 averaged 1.72 MGD (1,194.44 GPM). The CAP delivery capacity into the CSWSA system averaged 0.13 MGD (90.28 GPM). The following are some of the major activities and accomplishments of the Production Facilities Division in 2015:  Sustained sanitary system operations on systems AZ0410164 and AZ0410175.  Maintained operational balance for CAP water delivery to the 10-164 and 10-175 systems.  Maintained 23 disinfection injection pumps and disinfection residuals at injection points on systems AZ0410164, AZ0410175, and the reclaimed water delivery system.  Maintained sodium hypochlorite volume and concentration at disinfection injection points.  Performed mechanical and routine maintenance at 20 wells, 26 booster stations and 18 storage tanks.  Responded to after-hours calls totaling 547 work hours.  Completed 4,100 work hours related to assigned work orders including electrical.  Completed electrical preventative maintenance cataloging of all production sites.  Assisted with required Arc Flash update study for facility electrical equipment.  Developed and implemented water facility electrical safety plan.  Assisted with seven reservoir exterior and interior inspections/cleaning.  Performed the annual groundwater level survey and prepared the report. - 21 -  Competently operated the potable and reclaimed systems utilizing the SCADA system.  Performed Industrial Control System maintenance on 48 Remote Terminal Units, two Master Controllers, two Human Machine Interfaces, and one Network Server.  Performed RSLogix program modifications on Remote Terminal Units and Master Controllers as needed. Approximately 20+ modifications to programming.  Performed modification of FactoryTalk View graphics interface on two HMI’s as needed.  Performed mechanical and general maintenance at 5 metering stations, two booster stations, and one reservoir on the reclaimed water delivery system.  Continued meter replacement program with the installation of 4 ultrasonic flow meters.  Assisted Engineering with Energy Efficiency Program.  Assisted with the well monitoring and quarterly reports.  Hire and train a new system operator (Operator III).  Obtained staff Crane and Rigging certification.  Obtained staff Fall Protection certification.  Install Merlin hypochlorite dilution system for the reclaimed water delivery system.  Installed well E3 security fencing.  Assisted with the High Mesa facility painting (One 1MG reservoir, one 0.3MG reservoir, F and G zone boosters including HP tanks).  Installed 4 air temperature transmitters.  Change-out of 12 well and booster air relief valves. Distribution Division As of December 2015, Water Utility personnel in the Distribution Division are responsible for the operation and maintenance of 353.93 miles of potable water mains, 13.84 miles of reclaimed water mains for a combined total of 367.77 miles of water mains. There are 2,181 fire hydrants and 7,934 valves on the water distribution system. The staff conducts maintenance programs and repairs that keep the distribution system functioning properly and efficiently minimizing problems that are inherent to water distribution systems. Documentation of maintenance and replacement of hydrants; pressure reducing valves, and air release valves are collected in a database. A valve exercising program that helps monitor equipment and develop maintenance cycles has been established. The program provides information and equipment history data that facilitate a proactive replacement program. The Distribution Division also has significant direct customer contact and responds to customers regarding water quality and pressure or flow related problems in the field. The Distribution staff continues to provide a high level of professional performance and courteous service to our customers. The Division works closely with Customer Service and responds to complex customer work orders such as high/low pressure complaints, water quality, service line breaks, hydrant repairs, system pressure regulating valves, system air relief valves and system flushing. Repair of water line leaks are always treated as an emergency and are repaired quickly to minimize impacts to our customers. The Distribution staff has the responsibility to repair main line and service line breaks. Distribution staff can repair most breaks, however if the breaks are too deep or involve significant traffic control, a qualified contractor is hired. The - 22 - The Division is responsible for maintaining 25 pressure reducing valves, 796 air relief valves and 893 drain valve assemblies. Distribution staff are also responsible for bluestaking all underground water mains for construction projects. The following are some of the major activities and accomplishments that were performed by the Distribution Facilities Division in 2015:  Maintained, replaced and/or repaired 56 fire hydrants.  Flow tested 52 fire hydrants to assure fire protection.  Performed 114 tests and/or repairs for the maintenance and operation of the 25 pressure reducing valves.  Maintained, replaced and/or repaired 42 air relief valves.  Maintained, replaced and/or repaired 22 drain valve assemblies.  Performed 9,102 bluestakes for underground pipeline and facilities locations.  Responded to and repaired 6 water pipeline breaks.  Responded to 98 customer inquiries in the field.  Responded to and repaired 6 service line breaks.  Responded to 224 after hour call outs.  Installed 47 new hydrant defenders.  Maintained 405 water valves. Special Projects constructed by the Distribution Division Naranja Park Project  Installed 120 feet of 4-inch fire line.  1,500 feet of conduit for I.T. Department.  Installed 1 inch copper service line to modular. Valve Locating Project Steam Pump Ranch  Installed 15 feet of 2 inch copper for irrigation water service. - 23 - SECURITY AND EMERGENCY RESPONSE Under current Federal guidelines, water operations personnel are considered first responders. Though primarily mandated by state rules with public health responsibilities, water operators also have a public safety responsibility with relevance to the water systems they are charged with operating. Any facilities security situations also directly involve the Oro Valley Police Department as a first response action. In 2015, Water Utility personnel, with the assistance of a security consultant, reviewed, refined and updated the security program, Emergency Response Plan (ERP), and the Business Continuity Plan (BCP). A series of training classes and exercises were made available and completed by the Water Utility Staff. This training is done on an annual basis as per the guidelines from the Department of Homeland Security, Federal Emergency Management Agency and the Environmental Protection Agency. The Water Utility will continue to implement the elements defined in the vulnerability assessment, the ERP and the BCP as well as those that may be identified through the course of business. The hydrant lock program continues to be implemented through the new development process to protect hydrants from illegal entry and use. In 2015, 47 new hydrant defenders and locks were installed. Security features, which include perimeter fencing, security walls, warning signage, motion sensors, and cameras at all active production facilities, were inspected to maintain integrity. The Water Utility is kept abreast of local, regional and national security issues by the Water Information Sharing and Analysis Center and is also a member of the Arizona Water/Wastewater Agency Response Network which mutually cooperates with other water and wastewater providers in an emergency. - 24 - WATER RESOURCE AND PLANNING DIVISION The Water Resources and Planning Division is responsible for water resource planning and planning and managing the design, construction and inspection of all new water infrastructures for the Town of Oro Valley. Water Resource and Planning is responsible for managing and maintaining a Geographic Information System (GIS) database on all existing water system infrastructure in coordination with the Information Technology Department. Maps produced by GIS staff facilitate operations, planning and engineering. In 2015, the New Development Section within Water Resources and Planning reviewed and approved 16 water improvement plans submitted by developers for construction. In addition, 12 plans, some of which were approved in a previous year, were constructed, inspected, approved as-built and placed into service. The completion of these new development projects together with capital projects added approximately 4 additional miles of pipeline to the existing potable water distribution system. In 2015, our inspectors also inspected and approved 5 Water Utility capital projects constructed by a contractor and 2 projects constructed by Water Utility personnel. CAPITAL PROJECTS The Water Resources and Planning Division manages the design and construction of capital projects identified in the capital improvement program and annual operating budget. These projects are designed to improve efficiencies to existing facilities and improve service levels. These capital projects are described below. Design Projects  Engineering design for the relocation of 3,000 feet of new 12-inch potable main on Lambert Lane west of La Cañada was completed in March of 2016. This is part of an Oro Valley roadway improvement project that widens the road to four lanes. Construction is expected to start July 2016.  Engineering design for the relocation of approximately 8,000 feet of existing 24-inch reclaimed water main for the Tangerine Road project was completed in February of 2016. This is part of an RTA road improvement project from I-10 to the Town of Oro Valley. Tangerine Road will be widened to four lanes. Multiple box culverts and drainage structures will be installed that are in conflict with the existing reclaimed main. Construction started in March of 2016 with completion in FY 2016-2017.  Design of a new pressure sustaining valve at the Glover Road Reservoir and approximately 100 feet of offsite E-zone water main began in 2015. This will enhance the ability of the system to distribute blended CAP water to a broader area of the system. Construction will be scheduled for FY 2016-2017.  A hydro-pneumatic (HP) tank study at our well sites completed in October of 2015 identified the need to start an HP tank replacement program. HP tanks are an important component of the water system to maintain pressure, minimize system cycling and protect system components from surge. Failure of an HP tank can be a dangerous event and can create significant water outages. A new 5,000 gallon HP tank will be installed at Well D7 in 2016. - 25 - Hydro-pneumatic Tank  Engineering design for the relocation of 2,000 feet of 12-inch existing potable mains for the La Cholla Blvd. road improvement project will begin in May of 2016. Construction Projects Valve Replacement Program In June of 2015, replacement of air release valves (ARV) and drain valve assemblies in the Copper Creek subdivision was completed. The system-wide valve replacement program then continued by beginning work on the following: replacement of two existing valves on Valle Del Oro Drive, five services on Calle Loma Linda and two 8-inch valves on Scioto Ave. This work is expected to be complete by June of 2016. Steel Tank Safety Railings In 2015, safety railings were installed on the top of 2 steel storage tanks to provide for fall protection. An additional 12 steel tanks will have safety railings installed in 2016. Safety Railing on Steel Tank - 26 - Countryside 12-inch Main A 12-inch water main was installed in the Countryside Water Service Area to reduce pressure head loss and improve system efficiency. This project was completed in June of 2015. Reservoir Management System In 2015, seven mixing units to reduce water age, stagnation, stratification and short circuiting were purchased. Thorough mixing not only improves water quality, it also allows for representative sampling of the tank water, and additional disinfection if needed. Mixing will also maintain a chlorine residual and will assist with blending of CAP water. These reservoir management system units will be installed by Water Utility staff in 2016. Mixer inside Storage Tank Future Projects: Capital improvement projects planned to be continued or initiated in FY 2016-2017 include the following:  Well E2 Upgrades  Hydro-pneumatic Tank Replacement – Wells  Add Reclaim Booster Pump at Tucson Water Thornydale site  Valve Replacement Program  24-inch Reclaimed Main on Tangerine for roadway project  System Connection Upgrades - Glover Reservoir Improvements  W. Lambert Lane 12-inch Main Relocation for roadway project  Relocate 3 Pressure Reducing Valves in the Oro Valley Country Club Area  Glover Reservoir Steel Tank Exterior Coating and Interior Lining  Big Wash Steel Tank Exterior Coating (2 Tanks)  Reservoir Management Program (Water Quality Control)  Install an E to C Pressure Sustaining Valve Naranja Reservoir -CAP Blending  12-inch potable main relocation for the La Cholla Blvd. roadway project  Replace Well Pumps  Tangerine Potable Modifications (DIS) RTA  Production Facility Building Retrofit  Hilton 9-Hole Golf Course Lake Feed Metering The capital projects for existing system improvements FY 2016-17 are planned to be cash funded. It is proposed that projects in future years will be cash funded and/or debt financed through loan or bond proceeds. Please see Appendix B for the proposed 15-Year Capital Project Program for FY 2017 through FY 2031. - 27 - FINANCIAL HIGHLIGHTS The Water Utility is financially sound and continues to manage its revenues, control expenditures and reduce debt. In 2015, the Water Utility’s bond ratings were reviewed by two separate bond rating agencies. Standard and Poor’s affirmed our AA bond rating and Fitch Ratings affirmed our AA- rating, both with a stable outlook. Ratings criteria include stable economic base, sufficient water supply for current and long-term needs, a manageable capital improvement plan, timely rate increases, maintaining adequate debt service coverage and maintaining an adequate cash reserve balance. The Water Utility refunded the 2005 bond series which resulted in a savings of $111,524 in interest. The Water Utility and Finance Department will continue to review outstanding bonds to look for opportunities to reduce debt. The Commission made a recommendation to change the cash reserve policy that set cash reserves at 20% of the annual budget amounts for personnel, operations and maintenance and debt service for the Operating Fund. This policy change was adopted by Mayor and Council on June 17, 2015. The Commission also made a recommendation to change the allowable uses for GPF revenue to include CAP wheeling costs. This recommendation was also adopted on June 17, 2015. Revenues and Expenditures The Water Utility’s revenue consists of potable and reclaimed water sales, groundwater preservation fees, miscellaneous service fees and charges, water development impact fees and interest income. The Water Utility has three funds:  The Operating Fund provides funding for the Water Utility administration and operations as well as existing system improvements. The sources of revenue for this fund are water sales and service related charges. The Groundwater Preservation Fees (GPF) are accounted for within this fund; however, the GPF funds are dedicated to pay for debt or capital costs related to renewable water resources.  The Potable Water System Development Impact Fee Fund (PWSDIF) provides funding for expansion related projects for new growth. The source of revenue for this fund is potable water development impact fees. These fees are paid at the time a meter is purchased. The funds collected ensure that the system expansion is paid for by new development.  The Alternative Water Resources Development Impact Fee Fund (AWRDIF) provides funding for the development of renewable sources of water supply and any infrastructure required for delivery of those resources. The source of revenue for this fund is alternative water resources development impact fees. These fees are paid by new development for renewable water supply and infrastructure attributed to new growth. - 28 - The following table contains the actual revenue billed for FY 2014-15 for all funds within the Water Utility: Revenue Source Amount Billed (FY 14-15) Potable Water Sales: Residential $ 7,880,702 Commercial $ 898,412 Irrigation $ 1,148,497 Turf $ 122,453 Construction $ 284,857 Reclaimed Water Sales: Turf $ 1,609,273 Construction $ 815 Irrigation $ 187,622 Misc. Service Fees & Charges $ 671,527 Groundwater Preservation Fees $ 2,371,633 Total Enterprise Fund $15,175,791 Alternative Water Resources Development Impact Fees $ 1,172,170 Development Impact Fees Potable Water System $ 591,045 Interest Income $ 124,595 Total All Funds for FY 2014-15 $17,063,601 The budgeted expenditures (excluding depreciation and amortization) for the Operating Fund are compared to the actual expenditures for FY 2014-15 in the following table: Expenditures Budget FY 2014-15 Actual Spent FY 2014-15 Difference Under Budget Percentage Under Budget Personnel $ 2,874,528 $ 2,832,198 ( $ 42,330) 1 % O&M $ 6,910,443 $ 6,010,149 ( $ 900,294) 13 % Capital $ 4,027,020 $ 3,452,513 ( $ 574,507) 14 % Totals $13,811,991 $12,294,860 ( $1,517,131) 11 % The Water Utility’s O&M expenditures were under budget due to several reasons. Some of the unspent funds were related to a reduction in water use. The unspent wheeling costs for CAP water and reclaimed water were $148,000 and power costs were $180,000. Capital expenditures were also less than budgeted due to some changes in project schedules and timing. - 29 - Outstanding Debt The following table is a summary of the outstanding debt and the annual debt service payments (principal and interest) for all funds within the Water Utility:   Fund  Bond  Series  Outstanding Debt At 12/31/15  Debt Service  Payments  FY 2015‐16  Interest  Rate  %  Maturity  Operating 2007 $14,180,360 $ 1,258,530 4.5 2026 Operating (WIFA) 2008 $ 3,035,566 $ 316,402 * 3.5 2027 Operating (WIFA) 2009 $ 1,682,838 $ 149,322 3.2 2029 Operating 2012 $ 3,258,808 $ 589,494 3.6 2028 Operating 2012 $ 8,052,849 $ 1,074,511 * 3.5 2028 Operating 2013 $ 3,960,000 $ 1,022,420 1.5 2019 Operating (WIFA) 2014 $ 4,025,935 $ 405,961 2.7 2029 Operating 2015 $ 1,245,750 $ 156,127 1.9 2025 PWSDIF 2012 $ 2,253,343 $ 331,478 3.5 2028 Totals $41,695,449 $ 5,304,245 The debt service payments with the asterisk (*) notation are for the reclaimed water delivery system and are paid with revenues from Groundwater Preservation Fees. The 2015 bond series is a result of refinancing the 2005 bond issue. Water Rates and Development Fees The functions and duties of the Commission include annually reviewing and developing recommendations for water revenue requirements, water rates and fee structures. The Commission evaluates staff recommendations based on an annual water rates analysis to ensure the recommendations meet Town policies and bond covenants. The Water Utility bases its financial analysis on the American Water Works Association Cash Needs Approach. The financial analysis for 2015 resulted in a recommendation to increase the commodity rates. These changes resulted in a slight increase to monthly water bills for the majority of the Water Utility’s customers. The increase was larger for the higher water use residential customers. This is consistent with conservation pricing through a tiered rate structure. Construction meter security deposits were the only other fees that were increased. The Mayor and Council approved the new rates on January 6, 2016. All current water rates, fees and charges including impact fees are available to view on the Town website at https://www.orovalleyaz.gov/town/departments/water-utility/rates-and-fees TOWN OF ORO VALLEY WATER UTILITY COMMISSION 2016 ANNUAL REPORT APPENDIX A UTILITY STATISTICS A-1 YEAR 2013 2014 2015 Customer Base 18,872 19,107 19,264 Potable Water Deliveries in Gallons Groundwater 1,828,363,000 1,688,751,000 1,561,263,589 CAP water 498,581,000 595,535,000 648,997,437 Total Potable Water Deliveries 2,326,944,000 2,284,286,000 2,210,261,026 Reclaimed Water Deliveries in Gallons 714,880,000 718,660,000 655,655,000 Bluestakes 3,589 3,938 9,102 Customer Contacts Customer Service 34,068 34,387 35,271 Field Operations 8,635 6,725 13,520 Water Conservation-Audits 125 113 85 Water Quality Samples 4,021 1,360 2,282 Billing Collection Rate 99.99% 98.82% 99.99% Customer Base 20,000 15,000 10,000 5,000 2013 2014 2015 A-2 2,000,000,000 1,800,000,000 1,600,000,000 1,400,000,000 1,200,000,000 1,000,000,000 800,000,000 600,000,000 400,000,000 200,000,000 700,000,000 600,000,000 500,000,000 400,000,000 300,000,000 200,000,000 100,000,000 750,000,000 700,000,000 650,000,000 600,000,000 550,000,000 500,000,000 Groundwater Deliveries in Gallons 2013 2014 2015 CAP Water Deliveries in Gallons 59 000 498,581,000 2013 2014 2015 Reclaimed Water Deliveries in Gallons 718,660,000 2013 2014 2015 A-3 40,000 35,000 30,000 25,000 20,000 15,000 10,000 5,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 140 120 100 80 60 40 20 Customer Contacts -Customer Service 2013 2014 2015 Customer Contacts -Field Operations 2013 2014 2015 Water Conservation Audits 2013 2014 2015 A-4 5,000 4,000 3,000 2,000 1,000 10,000 8,000 6,000 4,000 2,000 100.00% 98.00% 96.00% 94.00% 92.00% Water Quality Samples 4,021 2,282 1,360 2013 2014 2015 Bluestakes 102 3,589 3,938 2013 2014 2015 Billing Collection Rate 90.00% -f------r------.,-------{ 2013 2014 2015 A-5 $793,895 $302,760 Accounts By User Type As of December 31,2015 18,307 532 Gallons Sold By User Type January -December 2015 208,270,000 655,655,000 35,092,000 Revenue By User Type January -December 2015 $7,812,058 ,--"",u ... 117 • Construction -0% o Commercial -2% • Residential -95% o Irrigation -3% o Reclaimed -0% o Potable Turf -0% • Construction - 1 % DCommercial-7% • Residential - 60% o Irrigation -7% o Reclaimed -23% C Potable Turf -2% • Construction -3% DCommercial -7% • Residential -68% o Irrigation -8% o Reclaimed -13% o Potable Turf - 1 % TOWN OF ORO VALLEY WATER UTILITY COMMISSION 2016 ANNUAL REPORT APPENDIX B PROPOSED FIFTEEN - YEAR CAPITAL IMPROVEMENT PROGRAM B- 1 O r o Va l l e y Wa l e < Ul i l i l y P r o p o s e d C a p la l Pr oj e o c : l S P r o " " . . . . 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Central Avra Valley Storage and Recovery Project - An approved Underground Storage Facility operated by Tucson Water located in the Tucson Active Management Area located approximately one mile west of Sandario Road and just south of Mile Wide Road, in the Avra Valley, Pima County, Arizona. Colorado River Basin – The drainage basin of the Colorado River located in the southwestern United States and northwest Mexico. The 1,450 mile (2,330 km) river drains an expansive, arid watershed that encompasses parts of seven U.S. (Wyoming, Colorado, Utah, New Mexico, Arizona and California) and two Mexican states (Sonora and Baja). Rising in the central Rocky Mountains in the U.S., the river flows generally southwest across the Colorado Plateau and through the Grand Canyon before reaching Lake Mead on the Arizona–Nevada line, where it turns south toward the international border at Yuma, Arizona. After entering Mexico, the Colorado approaches the large Colorado River Delta where it naturally empties into the Gulf of California. Developed Water Resources – Water resources and supply that are owned by a water provider for which infrastructure has been constructed to deliver the water directly to a water service area. For Oro Valley Water Utility this includes a portion of our groundwater rights, CAP water allocation and reclaimed water. Undeveloped water resources are those water supplies that do not have associated infrastructure but are used indirectly by transfer or exchange, such as a portion of our Long-Term Storage Credits. Effluent – Generally refers to wastewater that is treated and discharged to a natural water course. For Oro Valley Water Utility its effluent is treated at facilities owned and operated by Pima County. This treated wastewater effluent is the source of Oro Valley’s reclaimed water. Fifteen Year Capital Projects Plan – A long-term plan for the future development of water related projects to develop and deliver water supply to our community. It includes existing system improvements and expansion related projects to meet future demands for both the potable water system(s) and the reclaimed water system. Groundwater – The water located in an aquifer beneath Earth's surface in soil pore spaces and in the fractures of rock formations. The depth at which soil pore spaces or fractures and voids in rock become completely saturated with water is called the water table. Groundwater Extinguishment Credits – Credits that are generated when a grandfathered groundwater right is extinguished or retired and never be used again. The credits are issued a certificate from the Arizona Department of Water Resources. Ownership of the credits can be transferred from the owner to another entity within the same Active Management Area. Infrastructure Improvements Plan (IIP) – A required plan that identifies projects that will be built for new growth and development within a governmental jurisdiction. An IIP is required to be developed for the inclusion of associated costs when calculating development impact fees. C-2 Kai Farms – An approved Groundwater Savings Facility located at a farm near Redrock, Arizona that Oro Valley Water Utility uses to accrue storage credits by selling a portion of our CAP water to the farm for irrigation use. Credits are accrued because the farm uses our CAP water and does not use groundwater for irrigation. The groundwater not used becomes a credit to Oro Valley Water Utility for future use. Lake Mead – The largest water storage reservoir in the United States with a capacity of 25,900,000 acre feet. It is located on the Colorado River about 24 miles southeast of Las Vegas, Nevada. Hoover Dam forms the lake and provides hydro-electric power. Lake Powell – A water storage reservoir located on the Colorado River near Page, Arizona with a capacity of 24,300,000 acre feet. Glen Canyon Dam forms the lake and provides hydro-electric power. Long-Term Groundwater Storage Credit – A credit for storing CAP water or wastewater effluent that is accrued when this water is delivered to and recharged into an approved underground water storage facility. Once the water is recharged and stored and a deduction is taken for losses to the aquifer, it becomes a credit that can be used in the future either by direct delivery or used as credits to replace groundwater pumped from recovery wells. Lower Santa Cruz Replenishment Project – An approved Underground Storage Facility operated by the Central Arizona Project located in the Tucson Active Management Area near Marana, Arizona. “Paper” Water – A term used to describe water that is not directly delivered and is recovered through credits. Recovery of these credits occurs through pumping from permitted recovery wells in a location that is more than one mile from the recharge and storage facility where the credits were originally stored. Pima Mine Road Recharge Project – An approved Underground Storage Facility operated by the Central Arizona Project located in the Tucson Active Management Area near Sahuarita, Arizona. Tucson Active Management Area – One of five Active Management Areas in Arizona established under the 1980 Groundwater Code to manage groundwater usage through the Assured water Supply Program. “Wet” Water – A term used to describe water that is directly delivered from a source of supply such as directly off of a canal or from recovery wells that are located within one mile of recharge and storage facilities where the recovered credits were originally stored. C-3    Town Council Regular Session Item # 2. Meeting Date:04/20/2016   Requested by: Julie Bower Submitted By:Julie Bower, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: POSSIBLE ACTION TO ACCEPT TOWN MANAGER'S RESIGNATION RECOMMENDATION: N/A EXECUTIVE SUMMARY: Town Manager Greg Caton has tendered his resignation.  Council may officially accept the resignation with an effective date. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE that Council accept Town Manager Greg Caton's resignation effective _________________________.  Attachments No file(s) attached.    Town Council Regular Session Item # 3. Meeting Date:04/20/2016   Requested by: Vice Mayor Waters & Councilmember Snider  Submitted By:Julie Bower, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: DISCUSSION AND POSSIBLE DIRECTION REGARDING THE DEVELOPMENT OF AN ORDINANCE THAT WOULD REQUIRE DRIVERS TO HAVE THEIR CELL PHONES IN HANDS FREE MODE WHILE DRIVING IN ORO VALLEY TOWN LIMITS RECOMMENDATION: N/A EXECUTIVE SUMMARY: Vice Mayor Waters and Councilmember Snider have requested that the item be placed on the agenda for discussion. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to _________________________________ Attachments No file(s) attached.    Town Council Regular Session Item # 4. Meeting Date:04/20/2016   Requested by: Mayor Hiremath & Councilmember Zinkin  Submitted By:Julie Bower, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: DISCUSSION AND POSSIBLE DIRECTION REGARDING POTENTIAL ORO VALLEY BONDING TO FUND AN INCUBATION CENTER AT INNOVATION PARK RECOMMENDATION: N/A EXECUTIVE SUMMARY: Mayor Hiremath and Councilmember Zinkin have requested that the item be placed on the agenda for discussion. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to ___________________________ Attachments No file(s) attached.    Town Council Regular Session Item # 5. Meeting Date:04/20/2016   Requested by: Mayor Hiremath & Councilmember Snider  Submitted By:Julie Bower, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: DISCUSSION AND POSSIBLE DIRECTION REGARDING ORO VALLEY BONDING TO FUND ADDITIONAL SPORTS FIELDS AT NARANJA PARK RECOMMENDATION: N/A EXECUTIVE SUMMARY: Mayor Hiremath and Councilmember Snider have requested the item be placed on the agenda for discussion. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to _________________________________ Attachments No file(s) attached.    Town Council Regular Session Item # 6. Meeting Date:04/20/2016   Requested by: Mayor Hiremath & Councilmember Snider  Submitted By:Julie Bower, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: *POSSIBLE ACTION TO APPOINT AN INTERIM TOWN MANAGER (Item added on 4/19/16 at 11:00 a.m.) RECOMMENDATION: N/A EXECUTIVE SUMMARY: Town Manager Greg Caton has tendered his resignation and Council may now appoint an interim town manager.  Council accepted letters of interest from internal candidates and is scheduled to conduct interviews at the executive session prior to tonight's regular meeting. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to appoint ______________________ as interim Town Manager. Attachments No file(s) attached.