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Home My WebLink AboutPackets - Council Packets (21)Town of Oro Valley 2015/2016 Medical Plan Year to Date Cost Review and 2016/2017 Medical Plan Renewal Review Gary M. Bridget, HR Director And Oscar Diaz, CBIZ 1 Benefits and components Self-Funded Health Insurance Overview Savings to employer for bearing some of the risk Employer has more control over plan coverage Losses above a predetermined level set by the employer are covered by stop-loss insurance Variables include medical claims Fixed costs include administrative fees, broker fees, stop-loss insurance, onsite clinic, wellness program and Affordable Care Act compliance fees 2 Variable Costs Benefit Cost Overview 3 Fixed Costs Benefit Cost Overview *GRFD assumes $9,000/year in administration fees and $43,260 for third FNP day 4 Adopting an 85/15 Employer/Employee Share Healthcare Premium Contributions 5 FY16/17 UHC Plan Changes Fixed Cost Savings Care24 discontinuance -$5,285 Simply Engaged discontinuance -$18,533 -$23,818 Claim Estimated Savings Pharmacy Value Network -$15K - $19K 6 Self-funded vs. Fully-insured Comparison and History Time period: 2012/2013 to 2016/2017 plan years Comparison: Self-Funded vs. Fully Insured 7 Financial Performance Historical findings according to United Healthcare Overall FY14/15 Per Employee Per Month Amount (PEPM) claims are trending lower TOV: $199 Peer Group: $365 UHC’s Book of Business: $332 Healthcare Solutions Centers, our onsite clinic, is coordinating with United Healthcare to track encounters in order to show cost savings with employees and dependents using the clinic 8 Adopting an 85/15 premium share with a 5% increase and assuming Know Your Numbers ($10 Per Pay Period) is accomplished FY16/17 Medical Plan Contribution Share 9 Assumes a 5% increase FY16/17 Dental Plan Contribution Share 10 11 Oro Valley Water Utility FY 2016-17 Recommended Budget April 13, 2016 12 Oro Valley Water Utility Funds Operating Fund Revenue Water sales, service fees & charges Expenditures Personnel, operations & maintenance, capital improvements, debt service Alternative Water Resources Development Impact Fee Fund Revenue Development impact fees Expenditures CAP water capital costs and projects Potable Water System Development Impact Fee Fund Revenue Development impact fees Expenditures Growth-related capital projects 13 Operating Fund Budget Revenue Water Sales $11,961,395 Service Charges 3,043,800 Interest Income 72,000 Total $15,077,195 Expenditures Personnel $ 3,161,854 O&M 7,112,994 Capital 3,613,765 Debt Service 4,871,285 Transfer to Debt Service 2,942 Total $18,762,840 Cash reserve balance $ 8,436,666 Strategic Plan – Fiscal Responsibility 14 Operating Fund Budget - Personnel Replace Engineering Division Manager position with 2 Water Utility Operator II positions Savings of $17,000 Better utilization of resources Perform additional system maintenance Strategic Plan – Fiscal Responsibility and Community Infrastructure and Services 15 Operating Fund Budget – O&M Water Resource Management CAP water delivery $1,933,737 CAP wheeling $1,099,759 Reclaimed water delivery $ 700,000 Groundwater credits $ 450,000 Electric Power Costs $ 860,000 Repairs & Maintenance $ 354,101 Water Quality Testing $ 95,000 Outside Professional Services $ 295,300 General Fund Services $ 692,760 Fleet Maintenance / Fuel $ 100,200 Strategic Plan – Community Infrastructure and Services 16 Operating Fund Budget - Capital Main Replacement Projects $2,390,000 Well Upgrades $ 285,000 Reservoir Upgrades $ 270,000 Booster Station Upgrades $ 200,000 Vehicles $ 164,000 Equipment $ 80,000 Strategic Plan – Community Infrastructure and Services 17 Impact Fee Funds Alternative Water Resources Development Impact Fee Fund Revenue - Impact fees, interest $1,066,489 Expenditures – CAP water capital costs $ 236,101 Cash reserve balance $5,852,983 Potable Water System Development Impact Fee Fund Revenue - Impact fees, interest $ 547,858 Expenditures – Debt on growth-related projects $ 332,416 Cash reserve balance $5,234,437 Strategic Plan – Community Infrastructure and Services 18 All Water Utility Budgets 19 20 Parks & Recreation FY 2016/2017 Budget April 13, 2016 I am please to present the fiscal year 2016/2017 Parks & Recreation Budget. Before I begin I want to thank my staff for the hard work put into the development of this budget. 21 Focus Areas Strategic Plan Implementation Parks, Recreation, and Cultural Development Develop exceptional recreation and cultural facilities and programs that attract visitors and events that enhance residents’ quality of life and strengthens the economy Economic Development Support cultural, entertainment, and sporting venues Fiscal Responsibility Evaluate opportunities to diversify the Town’s revenue resources The parks and recreation budget is reflective of three strategic plan initiatives. The first Focus Area is the Parks, Recreation and Cultural Development, to develop exceptional recreation and cultural facilities and programs that attract visitors and events that enhance residents’ quality of life and strengthens the economy; the second Focus Area is Economic Development, to support cultural, entertainment, and sporting venues; and the third Focus Area is Fiscal Responsibility, to evaluate opportunities to diversify the Town’s revenue resources. These focus areas will be highlighted throughout this presentation. 22 Parks & Recreation Budget Parks, Recreation, and Cultural Development The Parks & Recreation budget, minus community center is about $1.9 million. A significant change to note here is the move of the park maintenance division. As you may recall, this organizational change began in January. The fiscal year 16/17 budget is reflective of that change. Park maintenance will be discussed in more detail at the April 20 study session. Likewise, the capital projects will be discussed on April 20 but I wanted to at least bring to light the two CIP projects are directly related to Parks & Recreation department. Additional sport fields at Naranja Park and Heater replacement at the Aquatic Center. More to come in two weeks! 23 Parks, Recreation, and Cultural Development Multiple youth summer, fall and spring break camps Archery – youth and adult; introduction to advanced Community education – health & wellness, computers, archeology, etc. Fitness classes – boot camp, yoga, Zumba, Tabata, etc. Tennis – youth, adult, special needs; introduction to advanced Equine Academy – youth and special needs Pre-K youth programming Swim lessons Walking Club For the Love of Music Club Strategic Plan: Develop exceptional recreation and cultural facilities and programs that attract visitors and events that enhance residents’ quality of life and strengthens the economy Recreation Programming One of the primary responsibilities of the department is to offer high quality recreation programming to our residents. This list a snapshot of collective recreation programs offered by Oro Valley Parks & Recreation. To highlight a few; historically we’ve offered one youth summer camp, this year we will be offering three! The archery programming has grown so much that we’ve had to train more staff to meet the demands of the program. We proved opportunities for special needs population, as well as adult and senior programming. We will also be introducing a new pre-K program in the fall. Note that recreation programming has a direct link to the Parks, Recreation, and Cultural Development strategic focus area. 24 Special Events (community-based) Parks, Recreation, and Cultural Development Two different 4th of July events Put me in Coach Drive-in at the Driving Range Dive-in at the Aquatic Center Free Community Pool Party Halloween Spooktacular Easter Eggstravaganza Off the Vine Wine Festival Doggie Dash ‘n Dawdle Fall Festival @ SPR 2nd Sat. @ Steam Pump Ranch Demo Day at the Archery Range MOVE Across 2 Ranges Community Center Concert Series National Trails Day – Nighttime Hike New Years’ Day - Hot Cocoa 5K Q and Brew Strategic Plan: Develop exceptional recreation and cultural facilities and programs that attract visitors and events that enhance residents’ quality of life and strengthens the economy Support cultural, entertainment, and sporting venues Community based special events provide special opportunities for our residents to meet up with their friends, make new friends, experience something new, and provide a robust, well rounded community. This fiscal year we will provide two 4th of July event options, continue to partner on the MOVE Across 2 Ranges event, and build on the success of all others on this list. Note that Special Community based events has a direct link to the Parks, Recreation, and Cultural Development strategic focus area. 25 Strategic Plan: Develop exceptional recreation and cultural facilities and programs that attract visitors and events that enhance residents’ quality of life and strengthens the economy Support cultural, entertainment, and sporting venues Economic Development Age Group State Swim Championships State Synchronized Swimming Championships Triathlons and endurance events Lacrosse and soccer tournaments American Junior Golf Association Golf Tournament National Collegiate Club Golf Association Tournament USTA sanctioned tennis tournaments (+/-10 per year) Elite athlete training – Major League Soccer; Olympic swimmers Sport Tourism We work closely with partners to develop tourism based events at our facilities. These high caliber facilities are being sought out by a diverse range of event promoters and we’ve done a good job at securing annual tourism based events. These events promote two strategic plan goals 26 Parks, Recreation, and Cultural Development Significant projects completed over past few years include: Pump House Ruins preservation - Ghosted Cover ($150,000) Vending Ramada – Saturday morning farmers market ($75,000) Stabilization and landscape - Historically significant structures, erosion mitigation and turf installation ($195,000) Master Plan Update – programming and circulation plan at SPR ($4,100) Signage – custom built entry arch off Oracle Rd. ($15,000) Special event venue – Town events, reoccurring events, new events Strategic Plan: Economic Development: continue developing Steam Pump Ranch as a cultural and historical destination Fiscal Responsibility: continue pursuit of grant funding Cultural Resources Cultural Resource Internship ($5,000) Protective cover preservation treatment for chicken coops at Steam Pump Ranch ($25,000) Grant capacity for the following projects that have been recommended by the Historic Preservation Commission This is in line with Strategic Plan, Fiscal Responsibility to continue pursuit of grant funding Cultural Resources Internship Protective preservation cover for Chicken Coops Support to the AZ Historic Preservation Conference that will be in Oro Valley in June 2017 27 Community Center Parks, Recreation, and Cultural Development Strategic Plan: Develop exceptional recreation and cultural facilities and programs that attract visitors and events that enhance residents’ quality of life and strengthens the economy. Support cultural, entertainment, and sporting venues The Community Center fund has an ending fund balance of nearly $53,000. This budget provides the community multiple ways to recreate as well as address capital improvement projects. This fund represents the Parks, Recreation, and Cultural development goals of the Strategic plan as well as addressing Economic Development goals. 28 Community Center and Golf & Contracted Operations Parks, Recreation, and Cultural Development Golf & Contracted Operations Expenses Expenses Operating Revenue Operating Revenue Community Center Operations Strategic Plan: Develop exceptional recreation and cultural facilities and programs that attract visitors and events that enhance residents’ quality of life and strengthens the economy. Support cultural, entertainment, and sporting venues 29 Strategic Plan: Develop exceptional recreation and cultural facilities and programs that attract visitors and events that enhance residents’ quality of life and strengthens the economy Support cultural, entertainment, and sporting venues Parks, Recreation, and Cultural Development Over 900 memberships, goal to surpass 1,000 Multigenerational programs and activities Youth and pre-K programming Community events Sport tourism events Lifeguard supervision changes Fitness equipment replacement Capital improvements Community Center The Community Center is a very popular place in our community. Membership has grown more than 900. The team will continue focusing on building memberships, developing high quality programs and events, and partnering with agencies to diversify programs and events. Highlighting strategic plan areas ….. Significant change in operations include: Lifeguard staff will be Town employee – we tested a theory of having the guards report to Troon so that a person could work at the Aquatic Center and Community Center. This didn’t pan out. As a result, lifeguards will be hired and trained by the P&R department Custodial services – the contracted custodian service did not meet the on-going needs of a facility open seven days a week. This change will bring custodian services in-house so that staff can be scheduled around the variety of programs and events. 30 Parks, Recreation, and Cultural Development El Conquistador Golf Course cart path improvements This summer, the El Conquistador course Next year (FY 17/18), the Cañada course El Conquistador golf course irrigation pump rebuild Tennis court improvements Crack and resurfacing of La Cañada asphalt courts Annual maintenance Elevator and new entry at Community Center/Overlook Energy efficiency audit implementation New family/youth game room Strategic Plan: Develop exceptional recreation and cultural facilities and programs Support cultural, entertainment, and sporting venues Capital Improvement Projects ($596,000) 31 Parks, Recreation, and Cultural Development Swing location north of existing play structure and south of restrooms Swings at Riverfront Park – Option #1 At the March 2nd Council meeting, staff was directed to develop a cost estimate for the installation of swings at Riverfront Park. Staff is evaluating how this project would fit into this already busy park. This project will be presented to the PRAB at their April 19th meeting and a council report will follow with PRAB’s recommendation. 32 Parks, Recreation, and Cultural Development Swing location between Big Horn Ramada and east restrooms Swings at Riverfront Park - Option #2 At the March 2nd Council meeting, staff was directed to develop a cost estimate for the installation of swings at Riverfront Park. Staff is evaluating how this project would fit into this already busy park. This project will be presented to the PRAB at their April 19th meeting and a council report will follow with PRAB’s recommendation. 33 34 Golf Course Capital Investment Plan Ahead Canada May 2 June 10 Oct. 3 Aerification Turf reductions Storm drainage improvements Sod front of Canada # 17 Bunker care Overseed Conquistador June 11 Oct. 3 Aerification Cart paths Storm drainage improvements New pump station Turf reductions Bunker care Overseed Overseed FootGolf Permanent Hole Installation Oct. 31 Open Course renovations Open Course renovations Open Course renovations Open Pusch Ridge Oct. 31 Open Aerification May 2 Turf reduction Bunker care Course renovations Driving Range & Putting Green Closure (overseed) Public Range Tee & Large Putting Green – Sept. 12 – Oct. 2 Member Range Tee & Member Putting Green – Oct. 3 – Oct. 30 35 36