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HomeMy WebLinkAboutPackets - Council Packets (25)FY 2016-2017 Police Department Recommended Budget April 27, 2016 1 OVPD’s Five Principles of Community Policing Service Accountability Problem solving Neighborhood focus Decentralization 2 Town of Oro Valley Strategic Plan 2015 Fiscal Responsibility Communication Economic Development Parks, Recreation and Cultural Development Community Infrastructure and Services 3 Town of Oro Valley General Plan and Public Safety Public safety remains a key component to the town’s general plan Crime prevention Community policing High visibility Safe roadways Exceptional service “Like a strong visible police department” Unknown, 5 Questions in 5 Minutes Budget Survey, 2015 Minimal changes to PD budget, while still allowing ‘full service’ PD, to align with community expectations 4 Community vision, values and priorities What do residents enjoy most about living in Oro Valley? Safety/safe living Crime free “Oro Valley the Best Place in Arizona to Raise Kids” Bloomberg Businessweek, 2013 5 Community vision, values and priorities Public safety priorities: School safety High visibility Crime prevention programs Community preparedness “Safe community; quality schools; physical beauty; family friendly” Community Survey, 2013 6 Departmental approach Provide a full service community policing organization Emphasize community outreach and education geared toward crime prevention Mitigation of the effects of increased traffic with emphasis on safety Service readiness through staffing, training and technology “I could never say enough good things about the OVPD.” Katie Kuhn, OVPD Facebook page R.A.D. Senior abuse HOA Adopt-a-Business Scam School HiVE On body cameras 7 Grants (CNA, DEA, HIDTA, Stonegarden, GOHS overtime and equipment, JTTF) Anti-Racketeering funds utilized for backfilling three officers in task force assignments Impound fees Fingerprinting, report copying, etc. Revenues and restricted funding sources Revenues and restricted funding sources estimated to be $1,022,486 $478,284 Federal Grants $236,063 State grants $223,848 Anti-Racketeering funds $40,000 Impound fees $44,291 Fingerprinting, Report Copying, Pawn Slips, and other Other (off-duty vehicle, destruct board cash and sales of destruct board items) 8 Fiscal year comparison Personnel Svcs. increased $235,869 or 1.8% O&M decreased $40,322 or -2% Capital decreased $980 (IT) or -1.8% Total department increase of $194,567 or 1.3% 9 Administration Variances by program area $62,675 increase in Administration O&M, in part due to: Outside professional services Travel and training Insurance premiums Electricity, gas and water at new Magee facility $9,200 outside prof. Ret. Physical, associated costs $19,700 T&T in an attempt to regain funding lost in previous FY $18k insurance – no control $$25,770 increase to cover electricity, gas and water at new Magee Road location (incl. waste disposal) 10 Support Services Capital and O&M Variances by program area - continued $48,997 reduction in the Support Services, in part due to: $15,800 reduction in Property/ID $125,000 reduction in gasoline $24,078 reduction in IT O&M and Capital expenditures $3,400 increase in Criminal Investigations $95,066 increase in Fleet O&M for vehicle replacement and vehicle reserves $14,100 increase for annual lease at Rancho Vistoso location (full year) $3,400 for CIU interviews – based on actuals Continued consolidations of IT software and minor assets $14,100 full year lease $15,800 reduction due to weapon mounted lights for replacement Glocks 11 CVAP volunteers have donated: 14,551 hours of service during 2015 247,576 hours since inception June, 1997 Police Explorers have donated: 1,767 hours during 2015 Continued volunteer support Parks routinely request support from these groups that would otherwise be provided from a paid source CVAP = 6.99 FTE’s Explorers = 0.85 FTE’s According to the Corporation for National and Community Service, the estimated value of volunteer time for 2014 for Arizona is $22.37, or $325,505 (2015 hours based on 2014 value) Included in the town’s strategic plan Explorer hours 1,767 X 22.37 = $39,527.79 12 Conclusion A safe community is a healthy community “It's no wonder Oro Valley was at the top of our list.” Movoto.com – 10 Safest Places in Arizona 13 14 Community Development and Public Works Department FY 2016-17 Recommended Budget April 27, 2016 Thank you Mayor & Council for the opportunity to present our department budget this afternoon. First and foremost you will notice that through the budget process we are implementing a renaming of the department from the current Development and Infrastructure Services title to Community Development and Public Works. The reason for the renaming is to better convey the services we provide. Frankly whenever I use development and infrastructure services or DIS to identify the department, it’s usually followed with an explanation of what we do. By changing to commonly known & accepted naming conventions, we hope to better convey what our services are to the public 15 Community Development and Public Works Planning Permitting Inspections and Compliance Engineering – Const., Pavement, Signs, Signals, Striping Operations – Street Maint., Facilities, Fleet, Parks Maint. Stormwater – Regulatory Mgmt., Drainage Maint. Transit Community Development Public Works Strategic Plan Communication • Partner with other organizations and events to share information about Town services, programs, departments, and events 16 Although we are suggesting a renaming of the department title, we are maintaining the existing organizational structure Go through the list Department Budget Summary Strategic Plan Fiscal Responsibility • Determine return on investment, cost avoidance, applicability to general plan, and identify core services in determining capital infrastructure priorities, including town facilities. This is an overview of the department’s proposed budget and the various funds we work within Nearly 75% of our department’s $23.8M in expenditures, is covered with revenue generation and recovery from outside fees, grants and regional funding. Expenditures as a whole is down by approximately 5% in the proposed budget. This is mostly due to a slight reduction in roadway design & construction spending 17 Community Development Personnel * *Projected for year end 2016 Review of Staffing Levels against primary work 18 Public Works Personnel 19 Transit Personnel -FTE 20 Community Development Highlights ADA Transition Plan Public education of the Your Voice, Our Future Plan for the November 2016 vote Continuation of the Main Street Project Electronic Submittals Permitting, Planning, Inspections & Compliance Strategic Plan Community Infrastructure and Services • Improve processes to … encourage innovation, and implement new ideas. • Manage assets through inventory such as sites, infrastructure, systems, etc. 21 Public Works Highlights Transfer of Park Maintenance to Operations Division Roadway & Community Enhancements Projects Pavement Preservation Lambert Lane Phase II Construction La Cholla Design Completion Tangerine Road Construction La Cañada / Moore Intersection Safety Study Library Parking Lot Expansion Perimeter Wall, 680 Calle Concordia Facilities Transit Services Now supports over 40,000 annual riders Growth is leveling out Continue new vehicle replacement program Grant request to enhance customer service notification Pedestrian Safety High-Intensity Activated crossWalK beacon (HAWK) – La Cañada Magee Road sidewalk Strategic Plan Community Infrastructure and Services • Invest in Oro Valley transportation infrastructure … • Continue and improve the pavement preservation program … • Monitor, determine, and develop action strategies … for safety issues. 22 Budget Savings, Assumptions & Exclusions YVOF Ratification Project wrapped up in December if approved in November election Electronic Submittals Evaluate the functionality using in-house capabilities Stormwater Utility Fee Prepared under the existing fee rate structure Gasoline Captures savings of current lower pricing Increased Field Maintenance Does not include resources for additional fields to maintain Strategic Plan Fiscal Responsibility • Determine return on investment and cost avoidance 23 Community Development & Public Works Questions? With that, I’d like to open up to questions 24 25 Department FTE & Expenditure Comparison Reference Information The following table is a comparison between the present budget and the proposed budget we are presenting this afternoon. In looking at this table there are 3 areas that needed adjustment so we are comparing apples to apples. Talk about asterisks 26 Transit Personnel - Employees Reference Information 27 28 29 30 31 Capital Improvement Program (CIP) FY 2016-17 Recommended Budget April 27, 2016 I’m pleased to be presenting an overview of our Fiscal Year 16-17 proposed Capital Improvement Program, or CIP As a reminder, full schedules of our entire 15-year CIP, as well as project descriptions for next year’s projects are included in the Recommended Budget document 32 FY 2016-17 Recommended CIP by Fund - $19,803,000 Capital Improvement Program (CIP) This is our FY 16-17 recommended CIP budget by fund -Our CIP projects are funded primarily with one-time revenues, and the projects that are brought forward and recommended in the budget tie to the elements in our adopted strategic plan Walking through the funds and amounts, and then we’ll dive into some of the project details: -At $9M or about 45% of the total CIP budget is the PAG/RTA Fund which accounts for our roadway widening projects that are reimbursed by the Pima Association of Governments (PAG) or the Regional Transportation Authority (RTA) -Related to that is the $2M in the Roadway Impact Fee Fund – this is our required match of $1M each on two PAG/RTA funded roadway projects (specifically Lambert Lane and Tangerine Road); impact fees are already accumulated in the fund So about 55% of the CIP budget tied to roadway widening projects, with $9M of that fully reimbursed with outside funding -Water Utility Fund is the next largest, at about $3.3 million -Gen Govt CIP Fund – $2.6 million -HW Fund – $1.6M -Community Center Fund – nearly $600K -Other Funds: $622,000, and one particular project I want to mention that’s included in this amount is $187,000 for library parking lot enhancements (additional parking spots and lighting) budgeted in the library impact fee fund ($150K of that project cost will be funded with a donation from the Friends of the Library and remaining will be covered with library impact fees, which will exhaust the remainder of the balance in that fund) 33 General Government CIP Fund FY 16/17 CIP – Notable Projects by Fund Police evidence facility and southern substation building - $1,660,000 $960,000 General Fund transfer plus $700,000 rollover $285,000 Police Impact Fee Fund FY 17/18 and FY 18/19 - $600,000 each year to complete the project Two additional multi-use fields at Naranja Park - $350,000 Two-year project FY 16/17 funding sources - $250,000 P&R Impact Fee Fund; $100,000 Bed Tax Fund FY 17/18 funding sources - $380,000 from General Fund Second purchase payment for Community Center - $350,000 Aquatic Center Olympic pool heaters - $148,000 Going through by fund to touch on specific projects – General Government CIP Fund: -Our largest project in this fund is the Police evidence facility and southern substation bldg – property has been acquired; ribbon cutting was last month; the budget in the CIP Fund is $1,660,000 which consists of $960K transfer from the General Fund plus rollover of $700,000. We also have an addl $285K budgeted in the Police Impact Fee Fund for FY 16/17. And just to mention in FY’s 17/18 and 18/19 we have $600K planned in each of those years to complete this project -Two additional multi-use fields at Naranja Park $350K; really pleased we were able to accommodate this project in the budget (two year project w/total cost of $730K; FY 16/17 funding sources consists of $250K P&R impact fees and $100K bed tax fund and FY 17/18 balance of $380K from Gen Fund to complete the project -Second purchase payment for our Community Center - $350K – this is the second on three payments, and just wanting to note that although Council approved use of contingency for this purchase, so far we have not had to utilize those reserves at all and we do not anticipate having to utilize them for this second payment either -We also have $148K in the CIP Fund to replace one currently malfunctioning heater in the Olympic Pool @ the Aquatic Center with two new heaters 34 Highway Fund FY 16/17 CIP – Notable Projects by Fund Pavement Preservation Program - $1,150,000 Tangerine access to Safeway (1st Ave) - $250,000 Includes funding of $70,000 from property owner Rollover project from FY 15/16 Heavy equipment purchases - $175,000 Sweeper - $85,000 Skidsteer - $90,000 Moving on to the Highway Fund: -bulk of the CIP budget in this fund is for our Pavement Preservation Program @ $1.15M -Tangerine Access to Safeway @ 1st Ave - $250,000 – this is a rollover from the current fiscal year. The project is in state right-of-way, so it has been a longer process to get approval for the project through the Arizona Department of Transportation. Funding includes use of highway funds as well as $70K which we are seeking to secure from the property owners to help cover the project costs. -Heavy equipment purchases of $175K - street sweeper $85K and $90K skidsteer to allow staff to perform maintenance on our multi-use paths and cart paths 35 PAG/RTA Fund FY 16/17 CIP – Notable Projects by Fund Widening of Lambert Lane, from La Cañada to La Cholla - $5,517,000 (PAG funds) Widening of La Cholla Boulevard, from Lambert to Tangerine - $1,500,000 (RTA funds) Widening of Tangerine Road, from La Cañada to Shannon - $1,710,000 (RTA funds) Crosswalk Signal Installation (La Cañada @ CRC) - $250,000 (PAG funds) Three major roadway projects planned in FY 16/17, funding is provided by the Pima Association of Governments (or PAG) and the Regional Transportation Authority (or RTA). We should all be familiar with these three roadway projects: Widening of Lambert Lane, from La Cañada to La Cholla – construction - $5,517,000 (PAG funds) Widening of La Cholla Boulevard, from Lambert to Tangerine – design - $1,500,000 (RTA funds) Widening of Tangerine Road, from La Cañada to Shannon – construction - $1,710,000 (RTA Funds) -and as previously mentioned for Tangerine and Lambert, we also have $1M for each of those in the roadway impact fee fund that we are budgeting to spend in FY 16/17 We also have another PAG-funded project in this fund for next fiscal year – installation of high-intensity activated crosswalk signals on La Cañada at the Community Center, so just right out here, to assist pedestrians in crossing the street - $250K 36 Community Center Fund FY 16/17 CIP – Notable Projects by Fund Elevator and redesigned entryway - $331,000 Tennis court improvements - $75,000 Family/youth game room - $65,000 Golf course improvements - $125,000 Irrigation pump rebuild - $75,000 Cart path improvements - $50,000 Community Center Fund – nearly $600K for a number of improvements, both on the Community Center side and golf side, which were also discussed at our April 13th study session: -bulk is $331K for construction of an elevator and redesigned entryway for the Community Center to address ADA compliance -tennis court improvements across the street $75K -family/youth game room @ $65K which Ms. Diaz-Trahan discussed on the 13th, to provide space for the 9-14 year-old age group and families as well -golf course improvements $75K pump rebuild and $50K for cart path improvements 37 Water Utility FY 16/17 CIP – Notable Projects by Fund Three main relocations in connection with planned roadway projects: Lambert Lane - $600,000 Tangerine Road (reclaimed water) - $1,500,000 La Cholla Boulevard - $70,000 (design) Other notable projects: Well E-2 upgrade - $150,000 Re-coating and re-lining of two reservoirs - $200,000 Reclaimed water booster pump installation - $200,000 Alternative Water Resources Impact Fee Fund Pressure-sustaining valve installation – CAP blending - $100,000 Moving on to the Water Utility – a significant portion of the CIP budget in the Water Utility Fund (about 2/3) is for main relocations that are planned in connection with our roadway projects -Lambert Lane $600,000 -Tangerine Road (reclaimed main) - $1,500,000 -La Cholla Boulevard - $70,000 (design) Other notable projects include a Well E-2 upgrade (removal and replacement of a pumping unit to bring us up to desired pumping capacity at that facility); the re-coating and re-lining of two reservoirs (Glover Rd more than 20 yrs old and Big Wash more than 15 yrs old); a reclaimed booster pump installation @ Thornydale booster station (second pump that serves as backup in case primary pump fails); and finally next fiscal year we’ll have a capital project budgeted in one our Water Utility impact fee funds, this is our Alternative Water Rscs Impact Fee Fund for Central Arizona Project (CAP) water projects, and we’ll be installing a pressure-sustaining valve and piping at the Naranja reservoir for CAP blending 38 Questions? 39 40