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HomeMy WebLinkAboutPackets - Council Packets (1827)Town Council Meeting Regular and Study Session October 18, 2023 Town Council Meeting Announcements Upcoming meetings Meetings are subject to change. Check the Town website for meeting status. Stormwater Utility Commission Meeting – CANCELLED October 19 at 4:00 p.m. Planning and Zoning Commission Special Session October 23 at 6:00 p.m. Council Chambers Board of Adjustment – CANCELLED October 25 at 3:00 p.m. Town Council Regular and Study Session November 1 at 6:00 p.m. Council Chambers 4 Town Council Meeting Regular and Study Session October 18, 2023 6 Mayor and Council Reports 7 Mothers Against Drunk Driving – Annual Recognition Banquet 8 Spotlight on Youth - Carson Castiglia 9 Spotlight on Youth - Carson Castiglia Town Council Meeting Regular and Study Session October 18, 2023 Public hearing: Proposed Changes to Private Recreation Area Requirements Town Council October 18, 2023 Guidance Lambert LaneAthletic Field Oro Valley Parks and Recreation Needs Assessment and Master Plan (2021) Need for more neighborhood parks, basketball courts, playgrounds and ramadas Based on significant community input collected through a Town-wide survey Strategic Leadership Plan (SLP) objective “Review Town codes related to recreation amenity requirements for residential subdivisions and recommend updates that will prioritize larger neighborhood area parks and amenities as outlined in the Parks and Recreation Needs Assessment.”Recommendations for private recreation areas from the Parks and Recreation Master Plan Research Research Oro Valley Zoning Code Oro Valley Parks and Recreation Needs Assessment and Master Plan Private recreation area size and amenity requirements and amenity inventory Oro Valley Pima County Sahuarita Tucson Marana Flagstaff Peoria Goodyear Phoenix Scottsdale Cave Creek Gilbert Cottonwood Fountain HillsTrust for Public Land Discussion and feedback from PROS Consulting and Oro Valley Parks and Recreation Director Additional guidance Study Sessions with PRAB, the Planning and Zoning Commission and Town Council Specific questions and comments with staff responses provided in Attachment 3 Surveyed HOA board members who oversee private recreation areas Understand amenity use and needs, value of smaller parks and maintenance costs 18 respondents representing 24 private recreation areas Guidance and objectives 1. Consolidate private recreation areas: Create adequately sized, meaningful recreation areas that are central focal space for gathering, passive and active amenities. 2. Increase or establish the size of recreation areas: Improve utility and use by creating larger parks with more space for amenities. 3. Prioritize higher-value recreation areas: Increase utility by eliminating very small parks with little space for amenities Provide an equitable alternative for smaller residential projects. 4. Ensure a variety of passive and active amenities for all ages and abilities is provided. SLP: Prioritize larger neighborhood area parks SLP: Provide meaningful amenities Ina Rd. 1. Consolidate private recreation areas Finding/Existing Code: No mechanism to consolidate private recreation areas which can result in smaller, scattered parks. Proposed Code: Provide private recreation spaces in no more than 2 areas. Must be within a ½ mile from residents it intends to serve Must be at least 60’ wide at any given point Provides flexibility by allowing Town Council to approve: More than 2 recreation areas, when warranted: Topography Distance requirements Achieve a better variety of amenities Narrow recreation areas due to topography or if it is a linear park (trails excluded from width requirement) Objective: Create adequately sized, meaningful recreation areas that are central focal space for gathering, passive and active amenities. Example of a subdivision with smaller, scattered private recreation areas Ina Rd. 1. Consolidate private recreation areas Proposed Code Requires adjacent subdivisions to construct larger, shared recreation areas Only applies to master planned areas or rezoning applications with more than one subdivision. Examples include: Rancho Vistoso - Community park on Moore Loop Capella Planned Area Development - At least 6 different subdivisions Typically have master HOA to regulate open spaces and recreation areas Example of a rezoning and master planned area with shared rec spaces between subdivisions 2. Increase or establish the size of recreation areas Findings: Oro Valley’s private recreation area size requirement for subdivisions is lower than some surrounding jurisdictions. Recreation area requirement for multi-family or mixed-use developments is not clearly defined. Existing Requirements Jurisdiction Area Requirement for Subdivisions Pima County 1.70-acres per 85 dwelling units (870 sf/unit) Sahuarita 1.41-acres per 85-dwelling units (723 sf/unit) Oro Valley 1-acre per 85 dwelling units (512 sf/unit) Marana 0.39 to 0.98-acres per 85 dwelling units depending on lot size (200 – 502 sf/unit) Tucson None Highest Lowest Objective: Improve utility and use by creating larger parks with more space for amenities. Ina Rd. Proposed Code: Increases the recreation area size requirement for subdivisions from 512 sf/unit to 900 sf/unit. Applicable to rezonings only Requires a specific portion of the open space in multi-family or mixed-use developments to be recreation area No change to overall open space requirements 2. Increase or establish the size of recreation areas Proposed Housing Type Existing Code Open space required Minimum recreation required Minimum rec for rezoning applications Detached, single- family homes Rec area size - 512 SF per unit NA 512 SF per unit 900 SF per unit Attached townhomes or patio homes No rec area size. Open space required: -10% open pace in R-4 -35% open space in R-6 -36% open space in R-S Maintains 10% - 36% based on zoning 512 SF per unit 900 SF per unit Apartments 400 SF per unit 400 SF per unit Ina Rd. 3. Prioritize high-value private recreation areas Finding/Existing Code: In-lieu fee subject to criteria and Town Council approval yet no minimum rec area established. Private parks smaller than ¼ acre have low recreational value Rare occurrence Proposed Code: Rec areas smaller than a ¼ acre must provide an in-lieu fee Preliminary plat – 21 lots or less Rezoning – 12 lots or less Rec areas greater than a ¼ acre may request to utilize an in-lieu fee for a portion of the rec area requirement. Subject to criteria and Town Council approval. Lower Value Private Park Higher Value Private Park Objective: Increase utility by eliminating very small parks with little space for amenities while providing an equitable alternative for smaller residential projects. 4. Ensure high-quality amenities Finding/Existing Code: There are no specific provisions in the Zoning Code to ensure meaningful amenities in private recreation areas. Proposed Code: Require specific amenities in all new private recreation areas: Seating (benches, picnic tables, etc.) Shade structures Trash receptable and/or pet waste station Vehicle and bicycle parking Pedestrian connectivity Update the list of active and passive amenities Allowance for Town Council to approve amenities not listed yet comparable in use, function and accessibility or replace amenities to achieve a better variety. Objective: Ensure a variety of passive and active amenities for all ages and abilities is provided. 4. Ensure high-quality amenities Proposed Code: Number of amenities – Apply to multi-family and mixed-use developments Requires 100% of primary playground equipment and the associated safety zone to be shaded except for: Detached play structures that are secondary to a main play structure Requires a safety zone greater than 6 feet. Limits natural turf to 15% of the rec area unless otherwise approved by Town Council. Only allowed for activity spaces and not for decorative purposes. Specific water conservation measures incorporated Codifies existing trail requirements for design, signage, location, use and maintenance General Plan compliance Meets the following goals and policies: Guiding Principle:Provide more parks, recreation and cultural opportunities for all ages. Guiding Principle: Keep Oro Valley a family-friendly community. Goal E:A high-quality parks, recreation and open space system that is accessible, comprehensive, connected, integrated, and serves the community’s needs. Policy CC.1:Promote the overall physical and social health of the community. Policy CC.2:Provide appropriate park facilities and services for residents of all ages in the community. Policy CC.3:Link existing and planned neighborhoods with parks and open spaces by incorporating paths and trail facilities. Goal V:Neighborhoods that include access and effective transitions to open space, recreation and schools and that are supported by shopping and services which meet daily needs AMA Member Meeting – October 6, 2023 SAHBA Focus Group Meeting #2 – September 27, 2023 Planning and Zoning Commission Public Hearing – September 5, 2023 SAHBA Focus Group Meeting #1 – August 31, 2023 MPA Public Policy Committee – August 22, 2023 SAHBA Technical Committee Meeting – August 15, 2023 PRAB Special Session - August 1, 2023 Survey of HOA Boards responsible for private rec areas – June 2023 Town Council Study Session – February 1, 2023 Planning and Zoning Commission Study Session– September 6, 2022 SAHBA discussion– August 2022 PRAB Study Session– August 16, 2022 Public participation Study Sessions Survey of HOA board members Industry Stakeholders Metropolitan Pima Alliance (MPA)Arizona Multi-Housing Association (AMA)Southern Arizona Home Builders Association (SAHBA) Parks and Recreation Advisory Board Meeting Planning and Zoning Commission Revise language to ensure the main playground structure is 100%, fully shaded but allow standalone structures that are secondary in size and location, such as a swing set be unshaded. Summary and Recommendation Aims to meet need identified in the Parks and Recreation Needs Assessment and Town Council Strategic Leadership Plan objectives by: 1. Consolidating of private recreation spaces 2. Increasing or establishing the size of recreation areas 3. Prioritizing higher -value private recreation areas 4. Ensuring a variety of amenities are provided Incorporates feedback from the study sessions, HOA board member survey and other stakeholders Conforms to applicable guiding principles, goals, and policies of the General Plan Planning and Zoning Commission recommended conditional approval subject to revising the language for playground shade structures Condition has been addressed in proposed code amendment Staff recommends the following condition to address a recent inquiry regarding the use of drainage basins for recreation. Strike the words “Decisions may be appealed to the Town Council” from Section 26.5.C.1.E.4. as it is superfluous. Council already has a final decision -making authority. Study Session: Discussion Regarding Tourism and Community Event Sponsorship Policies and Delegations of Authority Paul Melcher, Community and Economic Development Director Town Council Study Session October 18, 2023 Why Sponsorship Policies? •Annual •One-time •Partial/Whole •Strategic •Branding •Marketing •Cash •In-kind •Fees •Purpose •Information •Event Type Clear Criteria Types of Support Funding Expectations Defined Impacts and Purpose Town of Oro Valley •Clearly-defined obligations •Clearly-defined Town benefits •Prevents agreement “creep” •Pre- and Post-event meetings Tourism •Match TOV Tourism Plan Strategies •Estimated Economic Impact= $ Value •Supports TOV Marketing and Branding •Establishes either limited or ongoing partnerships •Post -event analysis Sponsorship Policies: Tourism vs. Community Event Community Event •Arts, Culture, “Gathering” Focus •Limited to 3 years of support and $2,500 •Supports TOV Marketing and Branding •Attract broad audiences •Could transition from Community to Tourism Event •Post-event analysis Tourism Sponsorship Application Scoring Matrix Criteria Consideration Max Score Innovation The ability of the event to activate public spaces, attract/expand new audiences, and/or extend the normal peak tourism or special events season 10 Economic Impact The degree to which the event provides a measurable economic benefit to the Town per the verified EEI and supports local business. Scoring Ratio: Sponsorship vs. EEI 1:1 Ratio to 2:1 Ratio 1-5 points 3:1 Ratio to 5:1 Ratio 6-10 points 6:1 to 9:1 Ratio 11-20 points 10:1 Ratio and above 21-40 points 40 Quality of Life The degree to which the event assists in the development of a strong and resilient community and increases participation in town life for people of all ages, cultures, and means 5 Branding The extent to which the event proposes to raise awareness of, or increases the profile of, Oro Valley as a tourist destination 30 Event Viability The degree to which the event and/or organization is scalable and sustainable with or without Town sponsorship 15 Total /100 Sponsorship Application Scoring: Tourism vs. Community Event Community Event Sponsorship Application Scoring Matrix Criteria Consideration Max Score Innovation The ability of the event to activate public spaces, attract/expand new audiences 15 Economic Impact The degree to which the event provides a measurable economic benefit to the Town and supports local business 10 Quality of Life The degree to which the event assists in the development of a strong and resilient community and increases participation in town life for persons of all ages, cultures, and means 30 Branding The extent to which the event proposes to raise awareness of, or increases the profile of, Oro Valley as a unique destination 30 Event Viability The degree to which the event and/or organization is scalable and sustainable with or without Town sponsorship 15 Total /100 Tucson Bicycle Classic in OV •Sponsorship by Town/VT and OV Chamber $25,000 •Defined marketing and branding benefits •EEI of $183,366 •2-year agreement Sponsorship Agreement Examples Rockin’4Heroes •1-year agreement •$2,500 •Post -event analysis •Discussion regarding multi-day event Proposed Signature Authority Town Council Budget Authority Town Manager Signed Agreement Future Agenda Item for Town Council Consideration Discussion and possible action regarding: 1) Oro Valley Town Council approval of the Oro Valley Tourism Sponsorship Policy and authorizing the Town Manager to sign sponsorship agreements,and 2) Oro Valley Town Council approval of the Oro Valley Community Event Sponsorship Policy and authorizing the Town Manager to sign sponsorship agreements. Questions and Discussion Town Council Meeting Regular and Study Session October 18, 2023