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Home My WebLink AboutPackets - Council Packets (53) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION October 7, 2015 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION - Pursuant to A.R.S. Section 38-431.03 (A) (7), discussion regarding the purchase or lease of real property near the area of Magee and Oracle Roads REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS COUNCIL REPORTS DEPARTMENT REPORTS The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING INFORMATIONAL ITEMS 1. Letter of Appreciation - Finance 2. Letter of Appreciation - DIS CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card. PRESENTATIONS 1. Presentation - Youth Art Program by the Arts and Culture Ambassadors 2. Presentation - Youth Advisory Council Update 3. Proclamation - Domestic Violence Awareness Month CONSENT AGENDA (Consideration and/or possible action) A. Minutes - September 16, 2015 B. Fiscal Year 2015/16 Financial Update Through July 2015 C. Resolution No. (R)15-60, approving an amended final plat for the relocation of the driveway access for lot 38 in Honey Bee Canyon Estates, located at 14009 N. Honey Bee Trail D. Resolution No. (R)15-61, authorizing and approving Grant Contract No. 2016-AL-021 between the Oro Valley Police Department and the Governor’s Office of Highway Safety (GOHS) for funding Impaired Driver/DUI Alcohol Enforcement overtime and employee-related expenses E. Resolution No. (R)15-62, authorizing and approving Grant Contract No. 2016-AL-066 between the Oro Valley Police Department and the Governor’s Office of Highway Safety (GOHS) for funding DUI/Impaired Driving Enforcement-related equipment F. Resolution No. (R)15-63, authorizing and approving Grant Contract No. 2016-PT-067 between the Oro Valley Police Department and the Governor’s Office of Highway Safety (GOHS) for funding of Selective Traffic Enforcement Program (STEP) equipment G. Resolution No. (R)15-64, authorizing and approving an easement granted by the Rancho Del Cobre Community Association to the Town of Oro Valley for the purpose of public non-motorized access through Rancho Del Cobre Common Area “E” REGULAR AGENDA 1. RESOLUTION NO. (R)15-65, DISCUSSION AND POSSIBLE ACTION REGARDING AN AMENDED FINAL PLAT TO ADJUST THE "NO-BUILD" AREA ON STONE CANYON LOT 210, LOCATED IN STONE CANYON NEIGHBORHOOD II, NORTH OF TORTOLITA MOUNTAIN CIRCLE, APPROXIMATELY ONE-QUARTER MILE WEST OF RANCHO VISTOSO BOULEVARD 2. DISCUSSION REGARDING ORO VALLEY'S ASSURED WATER SUPPLY, FUTURE WATER DEMANDS AND RESOURCES TO MEET FUTURE GROWTH NEEDS INCLUDING CAP, RENEWABLE SUPPLIES AND RECHARGE 3. DISCUSSION AND POSSIBLE ACTION TO DIRECT STAFF TO RE-EVALUATE GOLF REVENUE PROJECTIONS BASED ON RECENTLY RELEASED HILTON NUMBERS FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 9/30/15 at 5:00 p.m. by mrs When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience”, please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience” you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. Town Council Regular Session Item # 1. Meeting Date:10/07/2015 Submitted By:Julie Bower, Town Clerk's Office Information Subject Letter of Appreciation - Finance Attachments Letter of Appreciation Town Council Regular Session Item # 2. Meeting Date:10/07/2015 Submitted By:Julie Bower, Town Clerk's Office Information Subject Letter of Appreciation - DIS Attachments Letter of Appreciation From: ells hanson Date: September 17, 2015 at 3:43:36 AM MST To: "Keesler, Paul" "O'Connor, Philip" "McGuire, Tim" Subject: Appreciation of Oro Valley employees I’m sending this email to say how pleased I’ve been with my interaction with OV employees Paul Keesler, Phillip O’Connor, Tim McGuire, and their staff. While I’ve worked with people in Police, Library, Attorney’s Office, and the City Manager’s office, all of those interactions have been positive; most of my time has been spent working with these three individuals, and the permit staff. Paul, Phillip, and Tim have given me the best service I could ask for, and I am now a strong voice for the Town of Oro Valley. I live in the Highlands HOA, where many folks do not appreciate the service OV provides. Often they misrepresent the permit process. Now whenever I can I let people know how satisfying it is to work with the Town of Oro Valley employees. It’s an uphill struggle, but I now stand up to those who misrepresent the permit process. Since I have gone through the permit, and inspection process, I have firsthand knowledge how the process really works, and it works very well. Armed with the facts, instead of opinions, I let people know how smooth my process went. Ellsworth Hanson Oro Valley resident, and Highlands owner Town Council Regular Session Item # 1. Meeting Date:10/07/2015 Presentation of the Youth Art Program Information Subject Presentation - Youth Art Program by the Arts and Culture Ambassadors Summary Town Council Regular Session Item # 2. Meeting Date:10/07/2015 Presentation - Youth Advisory Council Information Subject Presentation - Youth Advisory Council Update Summary Town Council Regular Session Item # 3. Meeting Date:10/07/2015 Proclamation - Domestic Violence Awareness Month October 2015 Information Subject Proclamation - Domestic Violence Awareness Month Summary Attachments Proclamation - Domestic Violence Awareness Month Town Council Regular Session Item # A. Meeting Date:10/07/2015 Requested by: Julie Bower Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Minutes - September 16, 2015 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (approve, approve with the following changes) the September 16, 2015 minutes. Attachments 9/16/15 Draft Minutes 9/16/15 Minutes, Town Council Regular Session 1 MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION September 16, 2015 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 5:02 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Bill Garner, Councilmember Joe Hornat, Councilmember Mary Snider, Councilmember Mike Zinkin, Councilmember ABSENT:Brendan Burns, Councilmember EXECUTIVE SESSION - Pursuant to ARS 38-431.03 (A)(4) for discussion or consultation with the Town Attorney in order to consider its position and instruct the Town Attorney regarding potential settlement discussions for Mora v. Town of Oro Valley MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Garner to go into Executive Session at 5:03 p.m. pursuant to A.R.S. 38-431.03(A)(4) for discussion or consultation with the Town Attorney in order to consider its position and instruct the Town Attorney regarding potential settlement discussions for Mora v. Town of Oro Valley. MOTION carried, 6-0. Mayor Hiremath said the following staff members would join Council in Executive Session: Town Manager Greg Caton, Town Attorneys Phyllis Smiley and Kelly Schwab, Legal Services Director Tobin Sidles and Deputy Town Clerk Michael Standish. REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER 9/16/15 Minutes, Town Council Regular Session 2 Mayor Hiremath called the meeting to order at 6:00 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Brendan Burns, Councilmember Bill Garner, Councilmember Joe Hornat, Councilmember Mary Snider, Councilmember Mike Zinkin, Councilmember PLEDGE OF ALLEGIANCE Mayor Hiremath led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Communications Administrator Misti Nowak announced the upcoming Town meetings and events. COUNCIL REPORTS and Spotlight on Youth Mayor Hiremath recognized Josh Baca, Senior at Ironwood Ridge High School, for winning the Postal History Foundation 2015 Birthday Stamp contest. The stamp was available for purchase as custom, legal, U.S. postage. The stamp included many aspects of Tucson including landmarks such as San Xavier Mission, the city skyline as well as saguaros, monsoons, a train and the Arizona flag. Councilmember Hornat attended the flag raising ceremony at the Community Center on September 11, 2015. The American Legion collected 412 American flags which would be disposed of properly by burning, as required by the U.S. Flag Code. Councilmember Zinkin clarified that board and commission members were allowed to speak before the Town Council as long as they identified themselves as speaking as an individual and not as a member of a board or commission. The Town's Parliamentary Rules & Procedures and Code of Conduct stated that board and commission members were not allowed to speak before the Town Council if they disagreed with a Council decision. Vice Mayor Waters reported on the work that had been completed at Steam Pump Ranch and discussed future improvements to the site. Vice Mayor Waters said the dedication of the pump house was scheduled for Friday, September 18 at 9:00 a.m. at Steam Pump Ranch and encouraged everyone to attend. 9/16/15 Minutes, Town Council Regular Session 3 Councilmember Snider reported on the various summer activities that were available to children at the Community Center which included swimming, tennis, golf, games, artwork, making friends and staying inside during the hottest parts of the day. 1,500 slots were made available for the week-long summer camps and all slots were filled. Councilmember Snider said the outdoor movie nights held on the driving range at the Community Center were well attended and encouraged residents to attend. A 5k walk/run event was scheduled for Sunday, September 20 at the Community Center called, "Run Fore Youth". The proceeds from the event would benefit the Town of Oro Valley's Round-Up for Youth Recreation Scholarship Program which helped economically disadvantaged children participate in recreational opportunities. Registration was at 6:30 a.m. and the 5k started at 7:30 a.m. The 100 meter kids’ dash started at 9:00 a.m. Adults were $25 pre-registered ($30 event day) and kids 9 and under were $10 and included a t-shirt. Mayor Hiremath clarified that projections for the golf operations at the Community Center were on target for an anticipated $1.5 million deficit, not $2.4 million deficit. Councilmember Snider recognized the following Painted Sky Elementary students who placed 4th worldwide at the Odyssey of the Mind team competition held in East Lansing Michigan. Odyssey of the Mind was an international educational program that provided creative problem-solving opportunities for students from kindergarten through college. Team members applied their creativity to solve problems that ranged from building mechanical devices to presenting their interpretation of literary classics. Coaches Brianne Ronnie and Toby and Rebecca Ford spoke about their recent competition and said that their team had to create seven contraptions that were powered differently by rubber bands and each contraption had to perform a different task such as raise a flag or ring a bell. The following team members were recognized: Connor Ford Morgan Harper Allee Noble Alison Randall Payton Rokop Sarah Seifreid Parker Young DEPARTMENT REPORTS No reports were received. ORDER OF BUSINESS 9/16/15 Minutes, Town Council Regular Session 4 Mayor Hiremath said Regular Agenda item #2 would be continued to the November 18 regular Council agenda at the request of the applicant. Mayor Hiremath removed Regular Agenda item #5 from the agenda per the request of Councilmember Zinkin. INFORMATIONAL ITEMS 1.2015 League of Arizona Cities and Towns Annual Conference 2.Letter of Appreciation - DIS CALL TO AUDIENCE Greg Patchen asked Councilmember Snider to share the information of the two property owners that were in favor of the Miller Ranch rezoning. Mr. Patchen said he reviewed the Community Center financial reports and said that if the Town used Troon's projections, the Town was then responsible for the projections. Oro Valley resident Karen Stratman opposed the purchase of the Community Center and preferred that future decisions regarding the Community Center be voted on by the residents. PRESENTATIONS 1.*Proclamation - Blue Ribbon Day Mayor Hiremath proclaimed September 30, 2015 as Blue Ribbon Day and asked residents to tie a blue ribbon around their mailbox, front door, lamp post or a tree in their front yard to thank all of the men and women who provided public safety. CONSENT AGENDA Councilmember Zinkin requested to remove item (A) from the Consent Agenda for discussion. B.Appointment and reappointment to the Corrections Officers Retirement Plan (CORP) Local Board MOTION:A motion was made by Councilmember Snider and seconded by Councilmember Garner to approve item (B). MOTION carried, 7-0. A.Minutes -September 2, 2015 9/16/15 Minutes, Town Council Regular Session 5 Councilmember Zinkin requested to add additional information to the minutes to convey the attitude or emotion of discussions. Town Clerk Julie Bower said the Town Council approved action minutes which was why discussion and emotion were not included in the minutes. Councilmember Garner asked if summary minutes would be drafted if the Granicus recording failed. Ms. Bower said summary minutes were required if the meeting failed to record. MOTION:A motion was made by Councilmember Zinkin and seconded by Councilmember Garner to approve item (A). MOTION carried, 7-0. REGULAR AGENDA 1.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 5 (GOVERNMENT) LIQUOR LICENSE FOR THE ORO VALLEY COMMUNITY & RECREATION CENTER, LOCATED AT 10555 N. LA CANADA DRIVE Ms. Bower presented item #1. Mayor Hiremath opened the public hearing. No comments were received. Mayor Hiremath closed the public hearing. MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to recommend approval of the issuance of a Series 5 liquor license to the Arizona Department of Liquor Licenses and Control for Matthew Hudson for the Oro Valley Community & Recreation Center located at 10555 N. La Canada Drive. MOTION carried, 7-0. 2.*PUBLIC HEARING: ORDINANCE NO. (O)15-07, REZONING 16.3 ACRES NEAR THE NORTHWEST CORNER OF LA CAÑADA DRIVE AND TANGERINE ROAD FROM R1-144 TO R1-7, AND APPROVING AN ENVIRONMENTALLY SENSITIVE LAND FLEXIBLE DESIGN OPTION FOR A MODIFIED REVIEW PROCESS Regular Agenda item #2 was removed from the agenda on September 14, 2015. 3.CONSIDERATION OF WAIVING THE ATTORNEY/CLIENT PRIVILEGE FOR 9/16/15 Minutes, Town Council Regular Session 6 THE LEGAL OPINION ON PROMOTION OF PRIVATE BUSINESS AT TOWN COUNCIL MEETINGS, AND DISCUSSION AND POSSIBLE DIRECTION REGARDING THE PROMOTION OF PRIVATE BUSINESS AT TOWN COUNCIL MEETINGS MOTION:A motion was made by Councilmember Zinkin and seconded by Councilmember Garner to waive the attorney-client privilege of the letter from Town Attorney Kelly Schwab dated July 23, 2015 regarding how the Town could help private businesses. Discussion ensued amongst Council regarding the waiving of the attorney/client privilege. MOTION failed, 3-4 with Mayor Hiremath, Vice Mayor Waters, Councilmember Hornat, and Councilmember Snider opposed. Councilmember Zinkin presented item #3 and discussed creating a program where town staff would help businesses with social media, website development, logo/motto development, advertising, etc. Councilmember Garner recommended expanding the Business Navigator program and market this function more prominently so new businesses could take advantage of the services offered. Councilmember Garner asked for an update regarding the Town's marketing efforts for business owners. Town Manager Greg Caton said the Town provided the Business Navigator and OV Dollars programs as helpful tools to promote and assist small businesses. The Economic Development staff members also met with new businesses to assist them and introduce them to the Greater Oro Valley Chamber of Commerce. Discussion ensued amongst Council and staff regarding the promotion of private businesses. The Town Council directed staff to enhance the visibility of veteran support and include a link to the Greater Oro Valley Chamber of Commerce on the town's website. 4.DISCUSSION AND POSSIBLE ACTION ON THE TRAFFIC ACCIDENT CLAIM OF MORA V. TOWN OF ORO VALLEY MOTION:A motion was made by Councilmember Hornat and seconded by Vice Mayor Waters to approve the release of $30,000 from the Town's contingency fund to pay the settlement offer to the plaintiff in the case of Mora v. Town of Oro Valley. MOTION carried, 6-0 with Councilmember Burns abstaining. 9/16/15 Minutes, Town Council Regular Session 7 5.DISCUSSION AND POSSIBLE DIRECTION REGARDING THE ABILITY OF BOARD AND COMMISSION MEMBERS TO SPEAK ON ITEMS BEING CONSIDERED BY COUNCIL AT COUNCIL MEETINGS Item #5 was removed from the agenda per Councilmember Zinkin's request. 6.DISCUSSION AND POSSIBLE DIRECTION REGARDING ADA SELF- EVALUATION ASSESSMENTS FOR PUBLIC AND PRIVATE LOCATIONS Councilmember Garner presented item #6. Discussion ensued amongst Council and staff regarding ADA evaluation assessments of public and private facilities. Development and Infrastructure Services Director Paul Keesler said staff was continually working to ensure that all public facilities were ADA compliant. Councilmember Garner requested a Council Report to include the Town's most recent ADA self-assessment. 7.**MOTION FOR RECONSIDERATION OF THE CONTINUANCE TO SEPTEMBER 16, 2015 OF ORDINANCE NO. (O)15-07, REZONING 16.3 ACRES NEAR THE NORTHWEST CORNER OF LA CANADA DRIVE AND TANGERINE ROAD FROM R1-144 TO R1-7, AND APPROVING AN ENVIRONMENTALLY SENSITIVE LAND FLEXIBLE DESIGN OPTION FOR A MODIFIED REVIEW PROCESS Councilmember Garner presented item #7. Discussion ensued amongst Council and staff regarding the motion for reconsideration. MOTION:A motion was made by Councilmember Zinkin and seconded by Councilmember Garner to reconsider the continuance of the September 16, 2015 Ordinance No. (O)15-07, rezoning 16.3 acres near the northwest corner of La Canada Drive and Tangerine Road from R1-144 to R1-7, and approving an Environmentally Sensitive Land Flexible Design Option for a Modified Review Process. MOTION carried, 6-1 with Mayor Hiremath opposed. FUTURE AGENDA ITEMS No future agenda items were requested. CALL TO AUDIENCE 9/16/15 Minutes, Town Council Regular Session 8 No comments were received. ADJOURNMENT MOTION:A motion was made by Councilmember Zinkin and seconded by Vice Mayor Waters to adjourn the meeting at 7:53 p.m. MOTION carried, 7-0. Prepared by: ____________________________ Michael Standish, CMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 16th day of September, 2015. I further certify that the meeting was duly called and held and that a quorum was present. Dated this ______ day of _________________________, 2015. ________________________________ Julie K. Bower, MMC Town Clerk Town Council Regular Session Item # B. Meeting Date:10/07/2015 Requested by: Stacey Lemos Submitted By:Wendy Gomez, Finance Department:Finance Information SUBJECT: Fiscal Year 2015/16 Financial Update Through July 2015 RECOMMENDATION: This item is for information only. EXECUTIVE SUMMARY: In the General Fund (see attachment A), revenues collected through July totaled $2.4 million or 7.3% of the budget amount of $32.2 million. Year-to-date expenditures through July totaled $2.2 million or 6.8% of the budget amount of $32.1 million. In the Highway Fund (see attachment B), revenues collected through July totaled $261,306 or 8.2% of the budget amount of $3.2 million. Year-to-date expenditures through July totaled $368,094 or 7.6% of the budget amount of $4.9 million. It is important to note that the Highway Fund budget included the planned use of $1.7 million in reserves, as all construction sales tax revenues are now fully accounted for in the General Fund. In the Bed Tax Fund (see attachment C), revenues collected through July totaled $73,129 or 7.7% of the budget amount of $950,000. Year-to-date expenditures through July totaled $245,779 or 22.6% of the budget amount of $1,087,000. Please note that expenditures through July include the budgeted transfer of approximately $230,000 to the Municipal Debt Service Fund for debt service due on the Aquatic Center bonds. In the Community Center & Golf Fund (see attachments D-1, D-2 and D-3), revenues collected through July totaled $351,418 or 4.7% of the budget amount of $7.4 million. Year-to-date expenditures through July totaled $617,285 or 7.5% of the budget amount of $8.2 million. BACKGROUND OR DETAILED INFORMATION: GENERAL FUND Attachment A shows General Fund revenues and expenditures through July, as well as year-end estimates for each category. The estimated year-end projections in the General Fund are as follows: Revenues $32,162,264 Less: Expenditures ($32,038,642) Est. Increase in Fund Balance $ 123,622 General Fund Revenues Local sales tax collections in the General Fund total $1.1 million or 7.4% of the budget amount of $15.4 million. Please see Attachment F for a monthly tracking of General Fund local sales tax collections, including construction and utility sales tax. License and permit revenues total $132,430 or 7.5% of the budget amount of $1.8 million. State shared revenues total $801,408 or 7.7% of the budget amount of $10.4 million. Charges for Services revenues total $212,322 or 11.3% of the budget amount of $1.9 million. General Fund Expenditures Expenditures are estimated to come in under budget by approximately $34,100 due to projected vacancy savings. Please note that vacancy savings are estimates and are subject to change. HIGHWAY FUND Highway Fund Revenues State shared highway user revenue funds (HURF) total $240,648 or 8.1% of the budget amount of $3.0 million. Highway Fund Expenditures Expenditures are estimated to come in under budget by about $14,300 or 0.3% due to projected vacancy savings. Please note that vacancy savings are estimates and are subject to change. BED TAX FUND Bed Tax Revenues Bed tax revenues total $72,353 or 7.7% of the budget amount of $945,000. Bed Tax Fund Expenditures Expenditures are estimated to come in under budget by about $5,600 or 0.5% due to projected vacancy savings. Please note that vacancy savings are estimates and are subject to change. COMMUNITY CENTER & GOLF FUND Community Center & Golf Fund Revenues Revenues in the Community Center & Golf Fund total $351,418 or 4.7% of the budget amount of $7.4 million. Contracted operating revenues from Troon total roughly $179,000 and Town operating revenues total roughly $43,000. Local sales tax revenues from the dedicated half-cent sales tax total $130,032 or 6.5% of the budget amount of $2,000,000. Community Center & Golf Fund Expenditures Expenditures in the Community Center & Golf Fund total $617,285 or 7.5% of the budget amount of $8.2 million. Contracted operating expenditures from Troon total roughly $582,000 and Town operating expenditures total roughly $35,000. Capital outlay expenditures total $673. Attachment D-1 shows the consolidated financial status of the Community Center and Golf Fund with all revenues and expenditures from Troon and Town-managed operations. Attachment D-2 shows the monthly line item detail for the Troon-managed operations, specifically revenues and expenditures associated with the golf, tennis, food and beverage and lifeguard operations. The totals in the revenue and expenditure categories in Attachment D-2 tie to the Contracted Operating Revenues and Expenditures in Attachment D-1. Attachment D-3 shows the revenues and expenditures for the Troon-managed food and beverage operations only. Please see Attachments A, B and C for additional details on the General Fund, Highway Fund and Bed Tax Fund, respectively. See attachments D-1, D-2 and D-3 for additional details on the Community Center & Golf Fund. See Attachment E for a fiscal year-to-date consolidated summary of all Town funds. In addition, as noted earlier, Attachment F includes a breakdown of monthly local sales tax collections for the General Fund. FISCAL IMPACT: N/A SUGGESTED MOTION: This item is for information only. Attachments Attachment A - General Fund Attachment B - Highway Fund Attachment C - Bed Tax Fund Attachment D-1 CC & Golf Fund Attachment D-2 Troon Cash Flow Attachment D-3 Troon F&B Attachment E - Summary All Funds Attachment F - Gen Fund Local Sales Tax ATTACHMENT A July YTD Financial Status General Fund % Budget Completion through July --- 8.3% % Actuals YE % Variance to Budget to Budget REVENUES: LOCAL SALES TAX 1,132,446 15,350,654 7.4% 15,350,654 0.0% LICENSES & PERMITS 132,430 1,764,000 7.5% 1,764,000 0.0% FEDERAL GRANTS 34,150 551,545 6.2% 551,545 0.0% STATE GRANTS 3,859 1,434,300 0.3% 1,434,300 0.0% STATE/COUNTY SHARED 801,408 10,428,531 7.7% 10,428,531 0.0% OTHER INTERGOVERNMENTAL 8,283 105,000 7.9% 105,000 0.0% CHARGES FOR SERVICES 212,322 1,873,834 11.3% 1,873,834 0.0% FINES 14,448 120,000 12.0% 120,000 0.0% INTEREST INCOME 11,176 94,400 11.8% 94,400 0.0% MISCELLANEOUS 1,596 135,000 1.2% 135,000 0.0% TRANSFERS IN - 305,000 0.0%305,000 0.0% TOTAL REVENUES 2,352,117 32,162,264 7.3% 32,162,264 0.0% % Actuals YE % Variance to Budget to Budget EXPENDITURES: COUNCIL 64,276 211,995 30.3% 211,995 0.0% CLERK 25,128 407,900 6.2% 407,900 0.0% MANAGER 54,144 769,521 7.0% 769,521 0.0% HUMAN RESOURCES 21,902 366,775 6.0% 366,775 0.0% FINANCE 52,089 779,760 6.7% 745,659 -4.4% INFORMATION TECHNOLOGY 90,477 1,571,326 5.8% 1,571,326 0.0% GENERAL ADMINISTRATION 109,572 1,804,970 6.1% 1,804,970 0.0% LEGAL 40,791 764,837 5.3% 764,837 0.0% COURT 53,192 837,629 6.4% 837,629 0.0% DEV & INFRASTRUCTURE SVCS 259,486 4,596,216 5.6% 4,596,216 0.0% PARKS & RECREATION 199,791 3,004,988 6.6% 3,004,988 0.0% POLICE 1,017,414 15,250,016 6.7% 15,250,016 0.0% TRANSFERS OUT 194,810 1,706,810 11.4%1,706,810 0.0% TOTAL EXPENDITURES 2,183,071 32,072,743 6.8% 32,038,642 -0.1% SURPLUS / (DEFICIT) 169,046 89,521 123,622 BEGINNING FUND BALANCE **10,151,872 Plus: Surplus / (Deficit)123,622 ENDING FUND BALANCE **10,275,494 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2015/2016 Year End Estimate * Budget Year End Estimate * Actuals thru 7/2015 Actuals thru 7/2015 Budget F:\BUDGET ANALYST\Financial Reports 2015-2016\1Q\July\July FY 16 Monthly Report 09/23/2015 ATTACHMENT B July YTD Financial Status FY 2015/2016 % Budget Completion through July --- 8.3% Actuals thru 7/2015 Budget % Actuals to Budget Year End Estimate * YE % Variance to BudgetREVENUES: LICENSES & PERMITS 4,376 51,000 8.6% 51,000 0.0% STATE/COUNTY SHARED 240,648 2,985,464 8.1% 2,985,464 0.0% CHARGES FOR SERVICES 11,167 134,000 8.3% 134,000 0.0% INTEREST INCOME 3,773 22,400 16.8% 22,400 0.0% MISCELLANEOUS 1,343 10,000 13.4%10,000 0.0% TOTAL REVENUES 261,306 3,202,864 8.2% 3,202,864 0.0% Actuals thru 7/2015 Budget % Actuals to Budget Year End Estimate * YE % Variance to BudgetEXPENDITURES: ADMINISTRATION 250,577 880,396 28.5% 880,396 0.0% TRANSPORTATION ENGINEERING 38,373 561,772 6.8% 561,772 0.0% PAVEMENT MANAGEMENT 8,059 1,473,581 0.5% 1,473,581 0.0% STREET MAINTENANCE 43,443 1,159,510 3.7% 1,145,256 -1.2% TRAFFIC ENGINEERING 27,641 783,419 3.5%783,419 0.0% TOTAL EXPENDITURES 368,094 4,858,678 7.6% 4,844,424 -0.3% SURPLUS / (DEFICIT) (106,788) (1,655,814) (1,641,560) BEGINNING FUND BALANCE **3,291,083 Plus: Surplus / (Deficit)(1,641,560) ENDING FUND BALANCE **1,649,523 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision Highway Fund F:\BUDGET ANALYST\Financial Reports 2015-2016\1Q\July\July FY 16 Monthly Report 09/23/2015 ATTACHMENT C July YTD Financial Status % Budget Completion through July --- 8.3% % Actuals YE % Variance to Budget to Budget REVENUES: BED TAXES 72,353 945,000 7.7% 945,000 0.0% INTEREST INCOME 776 4,800 16.2%4,800 0.0% TOTAL REVENUES 73,129 949,800 7.7% 949,800 0.0% % Actuals YE % Variance to Budget to Budget EXPENDITURES: ECONOMIC DEVELOPMENT 16,235 672,732 2.4% 667,104 -0.8% TRANSFERS OUT 229,544 414,544 55.4%414,544 0.0% TOTAL EXPENDITURES 245,779 1,087,276 22.6% 1,081,648 -0.5% SURPLUS / (DEFICIT) (172,650) (137,476) (131,848) BEGINNING FUND BALANCE **464,626 Plus: Surplus / (Deficit)(131,848) ENDING FUND BALANCE **332,778 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2015/2016 Year End Estimate * Budget Year End Estimate * Bed Tax Fund Budget Actuals thru 7/2015 Actuals thru 7/2015 F:\BUDGET ANALYST\Financial Reports 2015-2016\1Q\July\July FY 16 Monthly Report 09/23/2015 ATTACHMENT D-1 July YTD Financial Status % Budget Completion through July --- 8.3% % Actuals YE % Variance to Budget to Budget REVENUES: CONTRACTED OPERATING REVENUES Golf Revenues 43,250 1,771,106 2.4% 1,771,106 0.0% Member Dues (Golf) 65,377 1,370,867 4.8% 1,370,867 0.0% Tennis Revenues 24,923 279,837 8.9% 279,837 0.0% Food & Beverage 34,002 850,852 4.0% 850,852 0.0% Merchandise & Other 11,112 469,671 2.4%469,671 0.0% 178,664 4,742,333 3.8% 4,742,333 0.0% TOWN OPERATING REVENUES Daily Drop-Ins 1,690 27,550 6.1% 27,550 0.0% Member Dues 37,679 526,480 7.2% 526,480 0.0% Recreation Programs 3,353 84,000 4.0% 84,000 0.0% Tournaments - 7,200 0.0% 7,200 0.0% Facility Rental Income - 13,200 0.0%13,200 0.0% 42,722 658,430 6.5% 658,430 0.0% OTHER REVENUES Local Sales Tax 130,032 2,000,000 6.5%2,000,000 0.0% 130,032 2,000,000 6.5% 2,000,000 0.0% TOTAL REVENUES 351,418 7,400,763 4.7% 7,400,763 0.0% % Actuals YE % Variance to Budget to Budget EXPENDITURES: CONTRACTED OPERATING EXPENDITURES Personnel 239,599 2,638,457 9.1% 2,638,457 0.0% Operations & Maintenance 342,192 3,622,219 9.4%3,622,219 0.0% 581,791 6,260,676 9.3% 6,260,676 0.0% TOWN OPERATING EXPENDITURES Personnel 34,246 462,517 7.4% 462,517 0.0% Operations & Maintenance 575 225,140 0.3%225,140 0.0% 34,821 687,657 5.1% 687,657 0.0% CAPITAL OUTLAY 673 1,115,000 0.1% 1,115,000 0.0% TRANSFER TO GENERAL FUND - 120,000 0.0% 120,000 0.0% TOTAL EXPENDITURES 617,285 8,183,333 7.5% 8,183,333 0.0% SURPLUS / (DEFICIT) (265,867) (782,570) (782,570) BEGINNING FUND BALANCE **1,025,222 Plus: Surplus / (Deficit)(782,570) ENDING FUND BALANCE **242,652 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2015/2016 Actuals thru 7/2015 Budget Year End Estimate * Community Center & Golf Fund Actuals thru 7/2015 Budget Year End Estimate * F:\BUDGET ANALYST\Financial Reports 2015-2016\1Q\July\July FY 16 Monthly Report 09/23/2015 ATTACHMENT D-2 TROON El Conquistador Cash Flow Statement Actual Original Budget Jul-15 TOTAL Revenues: Golf Fees, net of discounts 41,097 1,456,271 Member Golf Fees, net of discounts 180,000 Range, Rentals, Other Golf related 1,368 127,735 Golf Lessons 785 7,100 Total Member Dues 65,377 1,370,867 Swim/Tennis Revenues 24,923 279,837 Merchandise, net of discounts 11,112 469,671 Food and Beverage, net of discounts 34,002 850,852 Total Revenues 178,664 4,742,333 Cost of Sales: COS - Golf - 17,690 COS - Golf Lessons 692 5,680 COS - Service Commissions 14,268 161,791 COS - Merchandise, net of discounts 9,877 299,527 COS - Food & Beverage 14,172 267,418 Total Cost of Sales 39,009 752,105 Gross Profit 139,655 3,990,228 Operating Expenses: Payroll 193,325 2,182,859 Employee Benefits 40,630 406,314 Employee Related 5,644 49,284 Professional Fees 3,975 Advertising & Marketing 5,213 77,768 Repair & Maintenance 53,817 488,050 Operating Expenses 27,627 413,791 Total Operating Expenses 326,256 3,622,041 Operating Profit (186,601) 368,186 Leases - Carts 16,440 105,000 Leases - Equipment 19,605 228,000 Utilities 168,472 1,320,391 Fixed Operating Expenses 204,517 1,653,391 Gross Operating Profit (391,118) (1,285,205) Insurance 85,520 Fees, Permits & Licenses 9 3,619 Base Management Fees 12,000 144,000 Total Other Expenses 12,009 233,139 Net Operating Income (Loss) (403,127) (1,518,343) 09/23/2015 ATTACHMENT D-3 ACTUAL BUDGET ACTUAL BUDGET MONTH MONTH Y-T-D Y-T-D FOOD & BEVERAGE REVENUE 34,002 32,622 34,002 32,622 TOTAL REVENUES 34,002 32,622 34,002 32,622 COST OF SALES 14,172 10,550 14,172 10,550 PAYROLL & BENEFITS 49,339 36,808 49,339 36,808 OPERATING EXPENSES 7,531 7,501 7,531 7,501 NET INCOME (LOSS) (37,041) (22,237) (37,041) (22,237) EL CONQUISTADOR INCOME STATEMENT CONSOLIDATED - RESTAURANT/GRILLE - JULY 2015 09/23/2015 ATTACHMENT E Co n s o l i d a t e d Y e a r - t o - D a t e F i n a n c i a l R e p o r t t h r o u g h J u l y , 2 0 1 5 FY 2015/201 6 FY 1 5 / 1 6 C a p i t a l L e a s e s / Left in Accounts Be g i n B a l . T r a n s f e r O u t Thru July 2015 Ge n e r a l F u n d - Un a s s i g n e d 8 , 5 9 7 , 8 7 3 2 , 3 5 2 , 1 1 7 - 2 , 3 5 2 , 1 1 7 1 9 4 , 8 1 0 1 , 6 2 3 , 5 0 6 3 6 4 , 7 5 5 - - - 2,183,071 8,766,919 Ge n e r a l F u n d - A s s i g n e d 1 , 5 5 3 , 9 9 9 - 1,553,999 Hi g h w a y F u n d - R e s t r i c t e d 3 , 2 9 1 , 0 8 3 2 6 1 , 3 0 6 - 2 6 1 , 3 0 6 2 2 8 , 3 6 6 1 3 0 , 0 0 3 9 , 7 2 5 - - - 368,094 3,184,295 Se i z u r e & F o r f e i t u r e - S t a t e 2 2 4 , 0 2 0 2 , 2 2 4 - 2 , 2 2 4 - 7 , 8 4 3 - - - - 7,843 218,401 Se i z u r e & F o r f e i t u r e - J u s t i c e 1 1 , 9 3 2 6 2 - 6 2 - 8 , 3 4 9 - - - - 8,349 3,645 Be d T a x F u n d - C o m m i t t e d 4 6 4 , 6 2 6 7 3 , 1 2 9 - 7 3 , 1 2 9 2 2 9 , 5 4 4 1 3 , 3 7 9 2 , 8 5 6 - - - 245,779 291,976 Im p o u n d F e e F u n d 2 8 , 4 3 5 4 , 5 0 0 - 4 , 5 0 0 - 2 , 1 0 1 - - - - 2,101 30,834 Co m m u n i t y C e n t e r & G o l f F u n d 1 , 0 2 5 , 2 2 2 3 5 1 , 4 1 8 - 3 5 1 , 4 1 8 - 3 4 , 2 4 6 5 8 2 , 3 6 6 6 7 3 - - 617,285 759,355 Mu n i c i p a l D e b t S e r v i c e F u n d 1 6 6 , 7 9 8 3 5 , 0 6 3 6 5 5 , 7 5 0 6 9 0 , 8 1 3 - - 1 , 8 0 0 - - 711,153 712,953 144,658 Or a c l e R o a d D e b t S e r v i c e F u n d 1 , 9 4 6 - - - - - - - - - - 1,946 Al t e r n a t i v e W a t e r R e s o u r c e s D e v I m p a c t F e e F u n d 4 , 0 2 1 , 7 9 3 5 5 , 9 2 6 - 5 5 , 9 2 6 - - - - - - - 4,077,719 Po t a b l e W a t e r S y s t e m D e v I m p a c t F e e F u n d 4 , 8 0 0 , 1 5 3 2 9 , 8 0 2 - 2 9 , 8 0 2 - - - - - - - 4,829,955 To w n w i d e R o a d w a y D e v e l o p m en t I m p a c t F e e F u n d 2 , 6 7 7 , 8 5 2 2 5 , 9 3 4 - 2 5 , 9 3 4 - - - 4 7 - - 47 2,703,739 Pa r k s & R e c r e a t i o n I m p a c t F e e F u n d 1 3 6 , 1 0 3 1 5 , 0 2 0 - 1 5 , 0 2 0 - - - - - - - 151,123 Li b r a r y I m p a c t F e e F u n d 9 4 , 7 9 8 - - - - - - - - - - 94,798 Po l i c e I m p a c t F e e F u n d 2 5 4 , 5 7 7 2 , 4 9 7 - 2 , 4 9 7 - - - - - - - 257,074 Ge n e r a l G o v e r n m e n t I m p a c t F e e F u n d 3 , 5 0 5 - - - - - - - - - - 3,505 Ge n e r a l G o v e r n m e n t C I P F u n d 1 , 4 2 1 , 5 9 3 - - - - - - 3 8 9 , 0 2 2 - - 389,022 1,032,571 PA G / R T A F u n d - - - - - - - - - - - - Wa t e r U t i l i t y 10 , 5 5 7 , 9 6 5 5 2 2 , 5 2 8 - 5 2 2 , 5 2 8 3 , 0 3 0 2 0 6 , 4 6 4 4 6 4 , 5 2 8 7 1 9 , 0 3 2 - - 1,393,054 9,687,439 St o r m w a t e r U t i l i t y 27 9 , 3 5 3 3 1 6 - 3 1 6 7 , 2 3 2 2 4 , 8 0 6 2 1 , 5 0 7 3 , 1 6 7 - - 56,712 222,957 Fl e e t F u n d 2 5 7 , 7 0 2 1 5 , 3 6 1 - 1 5 , 3 6 1 - 5 , 9 1 2 ( 1 8 , 6 5 3 ) - - - (12,741) 285,804 Be n e f i t S e l f I n s u r a n c e F u n d 4 0 6 , 8 6 3 1 2 5 , 3 0 5 - 1 2 5 , 3 0 5 - - 2 3 7 , 5 9 7 - - - 237,597 294,571 Re c r e a t i o n I n - L i e u F e e F u n d 6 , 1 9 0 - - - - - - - - - - 6,190 To t a l 4 0 , 2 8 4 , 3 8 1 3 , 8 7 2 , 5 0 8 6 5 5 , 7 5 0 4 , 5 2 8 , 2 5 8 6 6 2 , 9 8 2 2 , 0 5 6 , 6 0 9 1 , 6 6 6 , 4 8 1 1 , 1 1 1 , 9 4 1 - 711,153 6,209,166 38,603,474 Fu n d R e v e n u e Ot h e r F i n So u r c e s / T f r s To t a l I n Debt Service T o t a l O u t Pe r s o n n e l O & M C a p i t a l C o n t i n g e n c y F: \ B U D G E T A N A L Y S T \ F i n a n c i a l R e p o r t s 2 0 1 5 - 2 0 1 6 \ 1 Q \ J u l y \ A t t a c h m e n t E - S u m m a r y A l l F u n d s 09/23/2015 ATTACHMENT F Ge n e r a l F u n d L o c a l S a l e s T a x C o l l e c t i o n s FY 2015/201 6 CA T E G O R Y J U L Y A U G S E P O C T N O V D E C J A N F E B M A R AP R MAY J U N E T O T A L Co n s t r u c t i o n S a l e s T a x 1 9 3 , 4 9 7 193,497 Ut i l i t y S a l e s T a x 2 5 7 , 5 5 2 257,552 Re t a i l S a l e s T a x 4 4 1 , 5 5 7 441,557 Al l O t h e r L o c a l S a l e s T a x * 23 9 , 7 3 9 239,739 TO T A L 1 , 1 3 2 , 3 4 6 $ - $ - $ - $ - $ - $ - $ - $ -$ -$ -$ -$ 1,132,346 $ * N o t e : D o e s n o t i n c l u d e c a b l e f r a n c h i s e f e e s o r s a l e s t a x a u d i t r e v e n u e s F: \ B U D G E T A N A L Y S T \ F i n a n c i a l R e p o r t s 2 0 1 5 - 2 0 1 6 \ 1 Q \ J u l y \ A t t a c h m e n t F - G e n F u n d L o c a l S a l e s T a x 09/23/2015 Town Council Regular Session Item # C. Meeting Date:10/07/2015 Requested by: Patty Hayes Submitted By:Patty Hayes, Development Infrastructure Services Department:Development Infrastructure Services Information SUBJECT: Resolution No. (R)15-60, approving an amended final plat for the relocation of the driveway access for lot 38 in Honey Bee Canyon Estates, located at 14009 N. Honey Bee Trail RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: The applicants, Mr. and Mrs. Anderson, request relocation of the driveway access on their vacant property to build a single family home as depicted in Attachment 3. The property is located in Honey Bee Canyon Estates, Lot 38, as shown in the Location Map on Attachment 2. The final plat originally designated the driveway access from Bee Keeper Trail. The applicant requests to relocate the driveway access to Honeybee Trail. Engineering staff has reviewed the request and is supportive of the Honeybee Trail driveway location. BACKGROUND OR DETAILED INFORMATION: The subject property is an undisturbed vacant lot where the applicants propose to build a custom home. The final plat originally designated the driveway to be on Bee Keeper Trail, which would create disturbance through a small wash and require a significant amount of grading for a longer driveway to reach the parking area for the home. The proposed driveway location off of Honeybee Trail would allow a shorter driveway through an area with less dense vegetation and results in less site disturbance. Engineering staff has reviewed the application and finds the proposed driveway location acceptable with the landscaping condition included in the Resolution as shown in Attachment 1. The proposal is found to be in line with the Town’s General Plan Goals and Polices, and is detailed in Attachment 4. Public Notification and Comment Notification to residents within 600 feet Posting at Town Hall All affected HOAs No adverse comments have been registered to date. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve Resolution No. (R)15-60, Case No. OV1501215, a Plat Amendment to relocate the driveway access location as shown in Attachment 3, based on the findings that the proposed driveway location results in less site disturbance and meets engineering standards. OR I MOVE to deny Resolution No. (R)15-60, Case No. OV1501215, a Plat Amendment to relocate the driveway access location as shown in Attachment 3, based upon _______________________. Attachments (R)15-60 Relocation of Driveway Access Location Map Applicant's Submittal General Plan Goals and Policy Analysis Original driveway location Location Map with Aerial Honey Bee Canyon Estates Lot 38 (OV1501215) Attachment 2 40’ ROW Rancho Vistoso Blvd Proposed driveway location Attachment 4 General Plan Goals and Policy Analysis Town Council General Plan Goals and Policies. Policy 1.1:To preserve Oro Valley's natural Sonoran Desert environment and the scenic resources that are an important part of the community's quality of life. Policy 1.1.2:The Town shall continue to consider development impacts on natural rolling terrain and emphasize low-density developments in these areas. This will include evaluating areas with slopes of 15 percent and greater for development compatibility and safety, with the possibility of preserving them as natural open space. Policy 11.2.9 The Town shall require project designs that: place development in areas not defined as key habitat when possible; provide deed restrictions regarding treatment of identified habitats and natural open space on private property; minimize adverse impacts to these habitats; provide for connectivity between on- and off-site essential and key habitat areas; and, are designed to reduce overall habitat impacts. Policy 11.2.11:The Town shall protect and enhance contiguous areas of key habitats rather than small, segmented remainder parcels. The proposal will relocate the allowed driveway location to an area that will cause less disturbance to the property. The proposed driveway location will not cross any natural drainage areas and preserves more natural vegetation. The applicant’s proposal meets these General Plan Policies. Town Council Regular Session Item # D. Meeting Date:10/07/2015 Requested by: Daniel G. Sharp Submitted By:Colleen Muhr, Police Department Department:Police Department Information SUBJECT: Resolution No. (R)15-61, authorizing and approving Grant Contract No. 2016-AL-021 between the Oro Valley Police Department and the Governor’s Office of Highway Safety (GOHS) for funding Impaired Driver/DUI Alcohol Enforcement overtime and employee-related expenses RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: On February 26, 2015, an application was submitted to the GOHS for DUI enforcement overtime and employee-related expenses. BACKGROUND OR DETAILED INFORMATION: On August 31, 2015, the Police Department received two (2) originals of Contract No. 2016-AL-021, entitled "DUI/Impaired Driving Enforcement" awarding $20,000 in grant funding for overtime and employee-related expenses. This contract funding can be utilized after October 1, 2015, which is the beginning of the 2016 federal fiscal year. FISCAL IMPACT: The approved FY 2015/16 budget includes the capacity, in the appropriate category, for this awarded funding. SUGGESTED MOTION: I MOVE to (adopt, adopt with conditions, or deny) Resolution No. (R)15-61, authorizing and approving Grant Contract No. 2016-AL-021 between the Oro Valley Police Department and the Governor’s Office of Highway Safety for funding Impaired Driver/DUI Alcohol Enforcement overtime and employee-related expenses Attachments (R)15-61 GOHS Grant Contract DUI 2016-AL-021-DUI C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@F0054E37\@BCL@F0054E37.docx RESOLUTION NO. (R)15-61 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING A GRANT CONTRACT BETWEEN THE ORO VALLEY POLICE DEPARTMENT TO THE GOVERNOR’S OFFICE OF HIGHWAY SAFETY (G.O.H.S.) FOR FUNDING IMPAIRED DRIVER/DUI ALCOHOL ENFORCEMENT OVERTIME AND EMPLOYEE RELATED EXPENSES WHEREAS, Highway Safety Funds are used to support State and community programs to reduce deaths and injuries on the highways. Section 402 of the Highway Safety Act sets forth the minimum requirements with which each state’s highway safety program must comply, and provides a minimum level of funding for local programs each fiscal year; and WHEREAS, the Town applied for and was granted a G.O.H.S. grant contract from Section 402 funds to fund personnel services overtime and employee related expenses to enhance DUI/Impaired Driving Enforcement; and WHEREAS, it is in the interest of the Town of Oro Valley approve the G.O.H.S. grant contract, attached hereto as Exhibit “A” and incorporated herein by this reference, for the purposes of furthering public safety within the Town of Oro Valley. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that the Town Manager is authorized to enter into and execute the attached Governor’s Office of Highway Safety Highway Safety Grant Contract, attached hereto as Exhibit “A” and incorporated herein by this reference, on behalf of the Town of Oro Valley. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 7th day of October, 2015. TOWN OF ORO VALLEY, ARIZONA Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date: Date: C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@F0054E37\@BCL@F0054E37.docx EXHIBIT “A” Town Council Regular Session Item # E. Meeting Date:10/07/2015 Requested by: Daniel G. Sharp Submitted By:Colleen Muhr, Police Department Department:Police Department Information SUBJECT: Resolution No. (R)15-62, authorizing and approving Grant Contract No. 2016-AL-066 between the Oro Valley Police Department and the Governor’s Office of Highway Safety (GOHS) for funding DUI/Impaired Driving Enforcement-related equipment RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: On February 26, 2015, an application was submitted to the GOHS for DUI enforcement capital equipment to enhance DUI/impaired driving enforcement throughout the Town of Oro Valley. BACKGROUND OR DETAILED INFORMATION: On August 31, 2015, the Police Department received two (2) originals of Contract No. 2016-AL-066, entitled "DUI/Impaired Driving Enforcement Related Equipment" awarding $2,700.00 in grant funding for six (6) preliminary breath testing devices. This contract funding can be utilized after October 1, 2015, which is the beginning of the 2016 federal fiscal year. FISCAL IMPACT: The approved FY 2015/16 budget includes the capacity, in the appropriate category, for this awarded funding. SUGGESTED MOTION: I MOVE to (adopt, adopt with conditions, or deny) Resolution No. (R)15-62, authorizing and approving Grant Contract No. 2016-AL-066 between the Oro Valley Police Department and the Governor’s Office of Highway Safety (GOHS) for funding DUI/Impaired Driving Enforcement Related Equipment Attachments (R)15-62 GOHS Grant Contract DUI Equipment 2016-AL-066-PBTs C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@6C1F2ACA\@BCL@6C1F2ACA.docx RESOLUTION NO. (R)15-62 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING A GRANT CONTRACT BETWEEN THE ORO VALLEY POLICE DEPARTMENT TO THE GOVERNOR’S OFFICE OF HIGHWAY SAFETY (G.O.H.S.) FOR FUNDING IMPAIRED DRIVING RELATED EQUIPMENT WHEREAS, Highway Safety Funds are used to support State and community programs to reduce deaths and injuries on the highways. Section 402 of the Highway Safety Act sets forth the minimum requirements with which each state’s highway safety program must comply, and provides a minimum level of funding for local programs each fiscal year; and WHEREAS, the Town applied for and was granted a G.O.H.S. grant contract from Section 402 funds to fund SIX (6) PBT’s to enhance DUI/Impaired Driving related enforcement; and WHEREAS, it is in the interest of the Town of Oro Valley approve the G.O.H.S. grant contract, attached hereto as Exhibit “A” and incorporated herein by this reference, for the purposes of furthering public safety within the Town of Oro Valley. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that the Town Manager is authorized to enter into and execute the attached Governor’s Office of Highway Safety Highway Safety Grant Contract, attached hereto as Exhibit “A” and incorporated herein by this reference, on behalf of the Town of Oro Valley. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 7th day of October, 2015. TOWN OF ORO VALLEY, ARIZONA Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date: Date: C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@6C1F2ACA\@BCL@6C1F2ACA.docx EXHIBIT “A” Town Council Regular Session Item # F. Meeting Date:10/07/2015 Requested by: Daniel G. Sharp Submitted By:Colleen Muhr, Police Department Department:Police Department Information SUBJECT: Resolution No. (R)15-63, authorizing and approving Grant Contract No. 2016-PT-067 between the Oro Valley Police Department and the Governor’s Office of Highway Safety (GOHS) for funding of Selective Traffic Enforcement Program (STEP) equipment RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: On February 26, 2015, an application was submitted to the GOHS for STEP equipment with the goal of reducing the incidence of traffic fatalities and injuries resulting from speeding, aggressive driving, red light running and other forms of risky driving behavior through enforcement, education and public awareness throughout the State of Arizona and the Town of Oro Valley. BACKGROUND OR DETAILED INFORMATION: On August 31, 2015, the Police Department received two (2) originals of Contract No. 2016-PT-067, entitled "STEP Enforcement Related Equipment" awarding $12,479.00 in grant funding for four (4) Raptor RP-1 Radars to enhance STEP enforcement through the Town of Oro Valley. This contract funding can be utilized after October 1, 2015, which is the beginning of the 2016 federal fiscal year. FISCAL IMPACT: The approved FY 2015/16 budget includes the capacity, in the appropriate category, for this awarded funding. SUGGESTED MOTION: I MOVE to (adopt, adopt with conditions, or deny) Resolution No. (R)15-63, authorizing and approving Grant Contract No. 2016-PT-067 between the Oro Valley Police Department and the Governor’s Office of Highway Safety (GOHS) for funding of Selective Traffic Enforcement Program (STEP) equipment Attachments (R)15-63 STEP Grant 2016 Radar Equipment C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@1410BB19\@BCL@1410BB19.docx RESOLUTION NO. (R)15-63 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING A GRANT CONTRACT BETWEEN THE ORO VALLEY POLICE DEPARTMENT TO THE GOVERNOR’S OFFICE OF HIGHWAY SAFETY (G.O.H.S.) FOR FUNDING OF SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) EQUIPMENT WHEREAS, Highway Safety Funds are used to support State and community programs to reduce deaths and injuries on the highways. Section 402 of the Highway Safety Act sets forth the minimum requirements with which each state’s highway safety program must comply, and provides a minimum level of funding for local programs each fiscal year; and WHEREAS, the Town applied for and was granted a G.O.H.S. grant contract from Section 402 funds to fund Four (4) Raptor RP-1 Radars to enhance STEP Enforcement; and WHEREAS, it is in the interest of the Town of Oro Valley approve the G.O.H.S. grant contract, attached hereto as Exhibit “A” and incorporated herein by this reference, for the purposes of furthering public safety within the Town of Oro Valley. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that the Town Manager is authorized to enter into and execute the attached Governor’s Office of Highway Safety Highway Safety Grant Contract, attached hereto as Exhibit “A” and incorporated herein by this reference, on behalf of the Town of Oro Valley. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 7th day of October, 2015. TOWN OF ORO VALLEY, ARIZONA Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date: Date: C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@1410BB19\@BCL@1410BB19.docx EXHIBIT “A” Town Council Regular Session Item # G. Meeting Date:10/07/2015 Submitted By:Joshua Potter, Development Infrastructure Services Department:Development Infrastructure Services Information SUBJECT: Resolution No. (R)15-64, authorizing and approving an easement granted by the Rancho Del Cobre Community Association to the Town of Oro Valley for the purpose of public non-motorized access through Rancho Del Cobre Common Area “E” RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: The easement is shown in Exhibit “A” and will be granted to the public for non-motorized access across Common Area “E” of the Rancho Del Cobre subdivision. The easement is necessary to provide continuity for the multi-use path that was constructed along the north side of Glover Road as part of the Rancho Del Cobre development as shown in Exhibit “B." Because a portion of the curb access ramp and path alignment cross into the private property, an easement is required to allow for public use, construction and maintenance of the path through the private property. BACKGROUND OR DETAILED INFORMATION: A multi-use path was required to be constructed by the developer as part of the Rancho Del Cobre subdivision improvements located at the northeast corner of La Cholla Boulevard and Glover Road. The path is located on the north side of Glover Road. Portions of the path meander outside of the right-of-way and into the common areas of the development due to existing utility and topographical constraints. The purpose of the easement is to grant access to the public for all forms of non-motorized transportation together with motorized emergency, law enforcement, and service vehicles, and for construction, operation, use, maintenance, repair, modification and replacement of the multi-use path as it passes through private property. The Town will be responsible for maintenance of the path upon acceptance of the constructed improvements. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (approve/deny) Resolution No. (R)15-64, approving and accepting an easement granted by the Rancho Del Cobre Community Association to the Town of Oro Valley for public non-motorized access at Rancho Del Cobre Common Area “E." Attachments (R)15-64 Public Access Easement Exhibit A Exhibit B C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@F4109B30\@BCL@F4109B30.doc Town of Oro Valley Attorney’s Office/ca/061808 RESOLUTION NO. (R)15-64 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ACCEPTING AN EASEMENT GRANTED BY THE RANCHO DEL COBRE COMMUNITY ASSOCIATION TO THE TOWN OF ORO VALLEY FOR THE PURPOSE OF PUBLIC NON-MOTORIZED ACCESS THROUGH RANCHO DEL COBRE COMMON AREA ‘E’” WHEREAS, the Rancho Del Cobre Community Association desires to grant the Town a non-exclusive easement over, under and across Common Area “E” of Rancho Del Cobre Subdivision which grantor form and legal description of said Easement is attached hereto as Exhibit “A” and the Easement location maps are attached hereto as Exhibit “B”; and WHEREAS, the easement is necessary to provide continuity for the multi-use path that was constructed along the north side of Glover Road as part of the Rancho Del Cobre Development; and WHEREAS, accepting an Easement to the property allows the public to legally access their property and to allow for non-motorized transportation with motorized emergency, law enforcement, and service vehicles, and for construction, operation, use, maintenance, repair, medication and replacement of the multi-use path as it passes through private property; and WHEREAS,the Town will be responsible for maintenance of the path upon acceptance of the constructed improvements; and WHEREAS, it is in the best interest of the Town to accept an Easement, attached hereto as Exhibit “A”, to of Rancho Del Cobre Community Association to allow legal access to Common Area E, as described by Exhibit “A” for the purpose of recreational, non- motorized pedestrian and equestrian usage. NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley that an Easement, attached hereto as Exhibit “A”, between the Town of Oro Valley and of Rancho Del Cobre Community Association is hereby granted. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this 7 th day of October, 2015. TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@F4109B30\@BCL@F4109B30.doc Town of Oro Valley Attorney’s Office/ca/061808 ATTEST:APPROVED AS TO FORM: Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date: Date: C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@F4109B30\@BCL@F4109B30.doc Town of Oro Valley Attorney’s Office/ca/061808 EXHIBIT “A” C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@F4109B30\@BCL@F4109B30.doc Town of Oro Valley Attorney’s Office/ca/061808 EXHIBIT “B” Town Council Regular Session Item # 1. Meeting Date:10/07/2015 Requested by: Bayer Vella Submitted By:Michael Spaeth, Development Infrastructure Services Department:Development Infrastructure Services Information SUBJECT: RESOLUTION NO. (R)15-65, DISCUSSION AND POSSIBLE ACTION REGARDING AN AMENDED FINAL PLAT TO ADJUST THE "NO-BUILD" AREA ON STONE CANYON LOT 210, LOCATED IN STONE CANYON NEIGHBORHOOD II, NORTH OF TORTOLITA MOUNTAIN CIRCLE, APPROXIMATELY ONE-QUARTER MILE WEST OF RANCHO VISTOSO BOULEVARD RECOMMENDATION: Staff recommends approval subject to the conditions of approval included in Attachment 1, Exhibit "A." EXECUTIVE SUMMARY: The applicant's request (Attachment 1, Exhibit "B") is to amend the Stone Canyon II Final Plat to adjust the "no-build" area on Stone Canyon Lot 210. The "no-build" area adjustment is for an approximately 2,000 sq. ft. area to facilitate the development of a studio connected to the main house via a cantilevered walkway between two rock outcroppings (Attachment 2). Currently, a substantial percentage, almost half, of the subject property is platted as "no-build" area and consists of numerous rock outcroppings (Attachment 3). The applicant's request is to adjust the "no-build" area by trading 2,341 sq. ft. of developable area along the southern portion of the property for an area encompassing 1,950 sq. ft. of existing "no-build" area (Attachment 2). The area being impacted by the applicant's request does not include areas of 25% slope or other regulated rock outcroppings, which served as the basis for the original "no-build" area. Staff finds the proposed adjustment to be acceptable. Staff initially had reservations regarding the trade, primarily the proposal to bi-sect the existing "no-build" area. However, after a site inspection, it was determined the proposed cantilevered walkway will traverse a relatively flat area between two narrowly spaced rock outcrops and still provide adequate movement for wildlife (rock outcrops are havens for reptiles) between the open space areas. A condition of approval has been included in Attachment 1, requiring a cantilevered walkway that will allow for unobstructed movement of wildlife, specifically reptiles, between the two existing rock outcrops. BACKGROUND OR DETAILED INFORMATION: Current Site Conditions Subject property encompasses 46,698 sq. ft. (approximately 1 acre) Subject property is currently vacant Approvals to Date Town Council approved Stone Canyon Neighborhood II in November 1999 Applicant Request The Stone Canyon II Final Plat established maximum grading limits on individual lots of 20,000 sq. ft. The applicant is requesting an adjustment to the existing "no-build" area limits for an area of 1,950 sq. ft. and is providing an area 2,341 sq. ft. in size as the open space trade area. The proposed open space area contains significant rock outcrops, as well as a mature saguaro approximately 35' in height. The intent of the request is to facilitate the construction of a studio connected to the main house by a cantilevered walkway through a narrow gap in the rock outcroppings. The area being impacted by the applicant's request does not include areas of 25% slope or other regulated rock outcroppings, which served as the basis for the original "no-build" area. The site is characterized by two significant rock outcrops separated by a relatively flat transition approximately four to six feet wide. Reptilian species are the primary type of wildlife that utilize these types of rock outcrops as natural habitat. Staff initially had reservations regarding the adjustment; however, after visiting the site, it was determined the narrow gap between the rock outcrops will allow construction of the cantilevered walkway with minimal impact. A condition of approval has been included in Attachment 1, Exhibit "A," requiring the design of the cantilevered walkway to allow for unobstructed movement of wildlife between the two existing rock outcrops. Public Participation Notice to the public was provided as follows: Posting at Town Hall All affected HOAs Letter to all property owners within 600 feet To date, staff has not received any correspondence regarding the applicant's proposal. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve Resolution No. (R)15-65, approving the Amended Final Plat subject to the conditions included in Attachment 1, based on a finding that _________________. OR I MOVE to deny Resolution No. (R)15-65, denying the applicant's request for the Amended Final Plat, based on the finding that ______________________. Attachments (R)15-65 - ATTACHMENT 1 ATTACHMENT 2 - APPLICANT'S PROPOSAL ATTACHMENT 3 - STONE CANYON LOT 210 LOT 210 STONE CANYON II FINAL PLAT STONE CANYON LOT 210 AMENDED FINAL PLAT (OV15000854) Attachment 3 Town Council Regular Session Item # 2. Meeting Date:10/07/2015 Submitted By:Philip Saletta, Water Department:Water Information SUBJECT: DISCUSSION REGARDING ORO VALLEY'S ASSURED WATER SUPPLY, FUTURE WATER DEMANDS AND RESOURCES TO MEET FUTURE GROWTH NEEDS INCLUDING CAP, RENEWABLE SUPPLIES AND RECHARGE RECOMMENDATION: This is an informational item and there are no staff recommendations. EXECUTIVE SUMMARY: This item was placed on the agenda by Vice Mayor Waters and Councilmember Snider. The Water Utility will make a presentation to Council that includes the following items: Oro Valley's Water Supply Portfolio Colorado River Conditions Development of Our Renewable Water Future Growth and Demands Long-Term Planning BACKGROUND OR DETAILED INFORMATION: Council has requested this item be placed on the Council agenda. The Water Utility will make a presentation on the status of our water supply and planning for growth. The presentation will include a description of our diverse water supply and the steps that Oro Valley has taken to develop its renewable water and protect and preserve our groundwater. The condition of the Colorado River will be discussed with respect to drought and shortages. In addition to the steps Oro Valley has taken, many water providers and the Arizona Water Banking Authority have stored Colorado River water in aquifers to be available for delivery in the future to mitigate shortages. The Water Utility has looked at our future water demands specifically for the current water service area, and there is adequate supply to provide water to new customers. Long-term planning will continue to evaluate alternatives to meet the demands of growth beyond the current water service area. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Town Council Regular Session Item # 3. Meeting Date:10/07/2015 Requested by: Councilmember Garner & Councilmember Burns Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: DISCUSSION AND POSSIBLE ACTION TO DIRECT STAFF TO RE-EVALUATE GOLF REVENUE PROJECTIONS BASED ON RECENTLY RELEASED HILTON NUMBERS RECOMMENDATION: N/A EXECUTIVE SUMMARY: Councilmember Garner and Councilmember Burns requested that this item be placed on the agenda for discussion and possible action. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to...