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Home My WebLink AboutPackets - Council Packets (78)Council Meeting Regular Session June 3, 2015 1 2 Town Council Meeting Announcements 3 Upcoming Meetings 4 5 6 Oro Valley Community & Recreation Center TARGETS Camp 7 8 FY 2015/16 Final Budget Adoption June 3, 2015 9 FY 15/16 Budget Timeline This evening is the culmination of a 7 month budget preparation process that began in December with the development of the CIP. We received early input and guidance from the completion of our updated Strategic Plan by Mayor and Council and launched a new outreach tool this year with the 5 Questions in 5 Minutes online budget questionnaire after seeing participation dwindle in our previously held community budget forum meetings had occurred over the past 3 fiscal years. With the online questionnaire, we received 124 responses, which helped guide resource allocation throughout the budget. We delivered a balanced Town Manager’s Recommended Budget on April 15th. Held 2 budget study sessions in April, and on May 20th , held the first public hearing on the budget and adopted the Tentative Budget in the amount of $119.7M. And we are here tonight to consider adoption of the Final Budget and the 15-Year Capital Improvement Plan. 10 FY 15/16 Final Budget Tentative Budget adopted May 20, 2015 Maximum spending limit set at $119,687,709 Final budget, CIP approval and second public hearing Council has authority to amend budget throughout the fiscal year At the last Council meeting on May 20th, the adoption of the tentative budget set the maximum spending limit for FY 2015/16 at $119.7 million. No changes have been proposed by Council to the Tentative Budget amounts, so tonight is the 2nd public hearing and consideration for adoption of the Final Budget for FY 15/16. Also presented for Council approval tonight is the 15-year Capital Improvement Plan. The Council may propose changes to the budget this evening or you also have the authority to amend the budget throughout the fiscal year. 11 Budget vs. Actual Comparison – All Funds The next two slides are meant to put the Final Budget amount of $119.7M into perspective and provide a comparison to historical adopted budget amounts going back 10 years. As you know, our budget amounts are set based on our estimated revenues plus the amounts that we have in our fund balance reserves. The adopted budget amounts have fluctuated and not only reflect the impact of the Great Recession when we saw budgets dip below the $100M mark from FY 11/12 through 13/14, but also the rebound of the local construction activity in the single-family and multi-family housing markets and the dedication of those one-time revenues to capital infrastructure projects within the budget. You will also notice that actual annual spending has trended far below the adopted budget amounts each year, and over the past 4 years, spending actually dipped in FY 13/14 from FY 12/13. For FY 15/16, the estimated annual budget for operations and capital is approximately $84M, while fund balance reserves of about $36M make up the balance of the Final Budget total of $119.7M. 12 Actual Expenditures – All Funds This slide pulls out the historical actual spending totals from the prior slide that you will see averages around $60M over the past 10 years with very little fluctuation. We saw our spending bottom out in FY 11/12 and a slight dip again in FY 13/14. 13 FY 15/16 CIP Budget = $20,707,000 Capital Improvement Program (CIP) Includes funding for: Streets/Roads $13,179,000 Water System $3,220,000 Parks & Rec Facilities $2,235,000 Other Public Facilities $303,000 Technology $414,000 Public Safety $1,306,000 Stormwater System $50,000 Also submitted for your approval this evening is the 15-Year Capital Improvement Plan. The 15-Year CIP totals nearly $272M, while the FY 2015/16 CIP budget totals $20.7M and includes funding for a wide variety of public facility improvements and infrastructure. 14 Expenditure Reductions General Fund Administrative Departments During the April budget study sessions, as we’ve routinely done over the past several years, we presented the larger, service delivery-oriented department budgets for DIS, P&R, Water and Police. This slide outlines the other administrative departments in the General Fund budget and their respective budget amounts for FY 15/16 compared to FY 08/09, when our budget was at its peak level prior to the recession. As you can see 7 years later, almost all of these budgets are still lower than they were back in 08/09. This slide truly illustrates the drastic reductions and right-sizing that has occurred to maintain budget stability over the years. Finance – down $85,000 General Administration – down over $800,000 (debt payoff) Legal – down over $200,000 Town Manager’s Office – down nearly $200,000 15 General Fund Authorized Use of Reserves Slide illustrates the Council-authorized use of General Fund contingency reserves over the past 3 years as we’ve made one-time capital investments in our community. I won’t spend a lot of time on this slide as we’ve shown this before, but these amounts are updated through the current fiscal year 14/15, and the point to be illustrated here is that through these past 3 years in this post-recession period, we have invested $5.9M in Town infrastructure and facility projects, while only reducing the overall reserve balance by $1.5M from where it was 3 years ago. This is because the General Fund has ended each year with surpluses – for a cumulative total of nearly $4.4M and dedicated these funds to one-time community investments, rather than adding to the recurring or ongoing categories of the budget. 16 Questions? 17 18 Cathey’s Sew and Vac Conceptual Site Plan and Architecture June 3, 2015 19 Proposal Conceptual Design Review Site Plan/Landscape Architecture Proposed Existing Good evening Mr. Mayor and Council. My name is Robert Kirschmann, planner and I am the newest member of the planning team. Our Purpose here tonight is to discuss the Site Plan, Landscape and Architecture for Cathey’s Sew and Vac… As you are aware the business is currently operating on the site and is proposing an expansion and enhancement of the site. 20 Location Oracle Road Hardy Road Sunny Slope Townhomes Extra Space Storage Site is located at 8700 N. Oracle Road, south of Hardy -Point out Oracle/Hardy -storage facility -townhomes 21 Existing Proposed Site Plan/ Landscape Existing Existing Proposed 1. Larger building -Exiting square footage is 1,984 -1,452 square foot addition. 2. Relocate parking - Away from neighbors 3.Landscaping -buffering neighbors -courtyard 4. 2 COA’s -Relocate trash enclosure -in lieu fee for Oracle sidewalk, as down for other projects. *Total square footage 3,446 *Offsite symbols-trees protected in place 22 Architecture In relation to architecture: This is what you see today along Oracle This is what is proposed -variety of colors and materials -better articulation -entrance oriented toward oracle road and parking field -25’ max height 23 Neighborhood Meeting/ Public Input 7 residents attended, expressed support for the request. No written correspondence received. 24 Conceptual Design Review Board recommends approval, with the conditions listed in Attachment 1. Recommendation -The CDRB recommended approval at their Meeting of May 12, 2015. -Mr. Mayor and Council that concludes my remarks, I would like to turn it over to the applicant. 25 Architecture This is what the neighbors see today. This is what the applicant is proposing. in addition there will be a courtyard and landscaping along this side. 26 27 28 Zoning Hardy Road Oracle Road Zoning C-1 and R-6 Proposed use is permitted 29 30 Cathey’s Sew & Vac Expansion Oro Valley, Arizona 31 www.cypresscivil.com CONCEPTUAL SITE PLAN Kevin Hall, PE 32 Site Aerial 33 VIEW OF THE PROPERTY LOOKING NORTH VIEW OF THE PROPERTY LOOKING SOUTH Existing Views 34 Project Description: The 1,462 sf footprint addition to the existing 1,984 sf Cathey’s Sew & Vac building. Highlights: Exterior stucco finish in a blend of desert colors Reduced parking area Relocation of screened trash enclosure Integrated 540 sf landscaped courtyard gathering area Existing exterior wall extension to aid in noise buffering and surrounding residential home visibility Proposed Entry View 35 Site Plan 36 www.seaverfranks.com CONCEPTUAL ARCHITECTURE Richard Huch 37 Proposed Entry View 38 Front (West) Elevation 39 South Elevation 40 East Elevation 41 North Elevation 42 43