The URL can be used to link to this page

Home My WebLink AboutPackets - Council Packets (80) *AMENDED (5/18/15, 11:00 AM) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION May 20, 2015 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION - Pursuant to A.R.S. 38-431.03(A)(4) and ARS 38-431.03(D) for the purpose of discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public bodies regarding matters that are the subject of pending or contemplated litigation (Paula Mora v. Town of Oro Valley) or in settlement discussions conducted in order to avoid or resolve litigation REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS COUNCIL REPORTS • Spotlight on Youth DEPARTMENT REPORTS The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING INFORMATIONAL ITEMS 1. Public Safety Providers Quarterly Reports (Jan. - Mar. 2015) CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card. CONSENT AGENDA (Consideration and/or possible action) A. Minutes - April 29 and May 6, 2015 B. Visit Tucson Quarterly Report: January 1, 2015 - March 31, 2015 C. Greater Oro Valley Chamber of Commerce Quarterly Report: January 1, 2015 - March 31, 2015 D. Approval of the 2015/16 Employee Healthcare Insurance Premium Rates and Health Savings Account Contributions E. Resolution No. (R)15-35, approving the donation of scoreboards from the Oro Valley Fast Pitch Softball League to be installed on the two softball fields at Riverfront Park REGULAR AGENDA 1. PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING THREE APPLICATIONS FOR A SERIES 10 (BEER & WINE STORE) LIQUOR LICENSE FOR GIANT STORE #617 LOCATED AT 8080 N. ORACLE ROAD, GIANT STORE #812 LOCATED AT 10505 N. ORACLE ROAD AND GIANT STORE #813 LOCATED AT 12885 N. ORACLE ROAD 2. PRESENTATION OF FIVE-YEAR FINANCIAL FORECAST THROUGH FY 2019/20 3. PUBLIC HEARING: RESOLUTION NO. (R)15-36, ADOPTION OF THE TENTATIVE BUDGET FOR FY 2015/16 AND SETTING THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION FOR FY 2015/16 4.AMENDING SECTION 28.5.B.15 OF THE ORO VALLEY ZONING CODE TO ALLOW ILLUMINATED WINDOW SIGNS ON BUSINESS STORE FRONTS AND TO SECTION 28.6.B TO ALLOW THE USE OF BALLOONS FOR A GRAND OPENING OR CHANGE OF OWNERSHIP AND MINOR CHANGES THROUGHOUT SECTION 28 RELATED TO THE AMENDMENTS a. RESOLUTION NO. (R)15-37, DECLARING THE PROPOSED AMENDMENT TO THE ORO VALLEY ZONING CODE SECTION 28.5.B.15, RELATING TO ILLUMINATED WINDOW SIGNS AND TO SECTION 28.6.B. RELATING TO BALLOONS AND MINOR CHANGES RELATED TO THE AMENDMENTS PROVIDED AS EXHIBIT “A” WITHIN THE ATTACHED RESOLUTION AND FILED WITH THE TOWN CLERK, A PUBLIC RECORD b. PUBLIC HEARING: ORDINANCE NO. (O)15-08, AMENDING SECTION 28.5.B.15 OF THE ORO VALLEY ZONING CODE TO ALLOW ILLUMINATED WINDOW SIGNS ON BUSINESS STORE FRONTS AND TO SECTION 28.6.B TO ALLOW THE USE OF BALLOONS FOR A GRAND OPENING OR CHANGE OF OWNERSHIP AND MINOR CHANGES THROUGHOUT SECTION 28 RELATED TO THE AMENDMENTS 5. DISCUSSION AND POSSIBLE ACTION ON THE PLANNING DIVISION TWO YEAR WORK PLAN (FISCAL YEAR 15-16 AND FISCAL YEAR 16-17) INCLUDING LONG RANGE PLANS AND ZONING CODE AMENDMENTS 6. DISCUSSION AND POSSIBLE DIRECTION REGARDING PERSONNEL POLICY 14 - 6. DISCUSSION AND POSSIBLE DIRECTION REGARDING PERSONNEL POLICY 14 - OVERTIME 7. *DISCUSSION AND POSSIBLE DIRECTION REGARDING ESTABLISHING A TASK FORCE FOR THE ENVIRONMENTALLY SENSITIVE LAND ORDINANCE (Removed from the agenda on 5/18/15 at 11:00 a.m.) FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 5/13/15 at 5:00 p.m. by mrs AMENDED AGENDA POSTED: 5/18/15 at 5:00 p.m. by mrs When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience”, please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience” you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Town Council Regular Session Item # 1. Meeting Date:05/20/2015 Submitted By:Arinda Asper, Town Manager's Office Information Subject Public Safety Providers Quarterly Reports (Jan. - Mar. 2015) Attachments OVPD Quarterly Reports GRFD Quarterly Reports MVFD Quarterly Reports 2015 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Total Calls 4374 1502 1304 1568 Commercial Veh Enforcement 28 3 25 0 Residential Burglaries 6 5 1 Non-Residential Burglaries 3 1 0 2 All Burglary Attempts 2 1 1 0 Thefts 94 39 26 29 Vehicle Thefts 4 1 1 2 Recovered Stolen Vehicles 3 0 1 2 Attempted Vehicle Thefts 1 0 0 1 DUI 63 26 13 24 Liquor Laws 5 2 1 2 Drug Offenses 40 15 9 16 Homicides 0 0 0 0 Robbery 2 1 0 1 Assault 21 4 10 7 Total Arrests 432 153 115 164 Assigned Cases 169 58 54 57 Alarms (Residential)166 56 48 62 Alarms (Business)96 36 31 29 K9 Searches 54 23 10 21 First Aid Calls 760 275 221 264 Fatal Accidents**1 1 0 0 Accidents**161 57 40 64 Citations (Traffic)*781 385 396 ** Written Warnings/Repair Orders*1449 665 784 ** Public Assists***180 59 70 51 Reserve Man Hours 68 0 36 32 Business Checks***1171 564 385 222 Drug Task Force Arrest 9 1 4 4 CVAP Dark House Checks 718 199 282 237 CVAP Public Assists 111 35 43 33 CVAP Total Hours 3731 1029 1408 1294 *Traffic data delayed at least 30 days due to data entry backlog and may be updated with adjustments periodically; including the category "Written Warnings/Repair Orders". **DUI Accidents are included in Fatal Accident and Accident totals. ***"Public Assists" numbers are separated from CVAP Public Assist numbers. ORO VALLEY POLICE DEPARTMENT POLICE ACTIVITY SUMMARY Disclaimer: Numbers may show slight fluctuations when compared to previously published reports because of changes in the case data within the system due to normal adjustments. The more recent case counts are the most likely to fluctuate. Although this data may change slightly, it is as accurate as it can be for the data collected during this time period. Jan-Mar Jan-Mar Jan-Mar 2013 2014 2015 Total Calls 4264 4150 4374 Commercial Veh Enforcement 92 55 28 Residential Burglaries 19 3 6 Non-Residential Burglaries 9 2 3 All Burglary Attempts 5 6 2 Thefts 148 124 94 Vehicle Thefts 4 7 4 Recovered Stolen Vehicles 2 1 3 Attempted Vehicle Thefts 1 0 1 DUI Arrests 43 54 63 Liquor Laws 4 14 5 Drug Offenses 28 39 40 Homicides 1 0 0 Robbery 1 1 2 Assault 44 20 21 Total Arrests 444 456 432 Assigned Cases 175 191 169 Alarms (Residential)175 168 166 Alarms (Business)83 83 96 K9 Searches 181 68 54 First Aid Calls 721 654 760 Fatal Accidents*0 0 1 Accidents*116 149 161 Citations (Traffic)**1390 1137 ** Written Warnings/Repair Orders**1464 1654 ** Public Assists***268 225 180 Reserve Man Hours 89 26 68 Business Checks***1905 1365 1171 Drug Task Force Arrest 17 4 9 CVAP Dark House Cks 752 1591 718 CVAP Public Assists 132 125 111 CVAP Total Hours 3722.5 3868 3731 ***"Business checks" now a separate category from "Dark House Checks". Public Assist totals no longer include CVAP numbers. First Quarter 2015 *"Fatal Accidents" & "Accidents" categories now include DUI-related fatal accidents & accidents. Numbers subject to fluctuate slightly due to reclassification. **"Written Warnings/Repair Orders" category now replaces "Warnings" and "Repair Orders" categories. Previous year totals updated to reflect the change. Traffic data delayed for data entry backlog. ORO VALLEY POLICE DEPARTMENT MONTHLY BREAKDOWN OF CITATIONS BY VIOLATION Citations 2015 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOWN CODE 29 9 20 SIZE, WEIGHT, LOAD 0 0 0 INSURANCE VIOLATION 177 82 95 REGISTRATION VIOLATION 88 52 36 DRIVERS LICENSE VIOLATION 77 45 32 DUI ARRESTS 39 26 13 RECKLESS/AGGRESSIVE DRIVING 1 1 0 SPEEDING 267 115 152 LANE VIOLATIONS 51 29 22 RED LIGHT 11 5 6 STOP SIGN 5 1 4 FAILURE TO YIELD 13 4 9 SEATBELT VIOLATION 22 7 15 CHILD RESTRAINT 1 0 1 EQUIPMENT VIOLATIONS 6 3 3 PARKING 0 0 0 LITTERING 2 1 1 OTHER CITATIONS 21 14 7 Total Citations 781 385 396 Based on further investigation and updating of information, actual classifications may change resulting in small variances in counts. *DUIs are arrest counts, not citations counts, and may change like arrest figures do TITLE 28 VIOLATIONS # of calls %# of calls % 39 81%159 89% 9 19%21 11% Total Calls Total Calls # of calls %# of calls % 1043 94%2199 98% 58 6%38 2% Total Calls Total Calls Over 15 minutes Over 30 minutes 1101 2237 Average Overall Response Time 7:33 Average Overall Response Time 8:06 Total Response Time Total Response Time Goal: Total Response under 15 minutes 90% of the time Goal: Total Response under 30 minutes 90% of the time Under 15 minutes Under 30 minutes 48 180 Average Overall Response Time 3:44 Average Overall Response Time 4:36 Priority 3 Priority 4 Goal: Total Response under 5 minutes 90% of the time Goal: Total Response under 8 minutes 90% of the time Under 5 minutes Under 8 minutes Over 5 minutes Over 8 minutes ORO VALLEY POLICE DEPARTMENT January through March 2015 Priority 1 Priority 2 Total Response Time Total Response Time Golder Ranch Fire District -Oro Valley Call Summary 3 rd Quarter FY 2014-2015 (January -March 2015) Sun City Station 374 # of calls 0/0 Di spatch to At Scene <5:00 minutes -EMS 238 53% Dispatch to A t Scen e <6:00 minutes -FI RE 0 Average Dispatch to At S cene Time 5:13 Woodburne Station 375 # of calls % Di spatc h to At Scen e <5:00 minutes -EMS 485 55% Di spatch to At Scene <6:00 minutes -FIRE 3 33% Average Dispatch to At Sce n e Time 5:00 Lambert Station 376 # of calls % Di spatch to At Scene <5 :00 minutes -EMS 19 1 55% Di spatc h to At Scen e <6 :00 minutes -FIRE 0 Average Dispatch to At S cene Time 5:15 Oracle Rd . Station 377 # of calls % Di s patch to At Scene <5:00 minutes -EMS 22 1 67% Di spa tc h to At Scene <6:00 minutes -FIRE 0 Average Dis patch to At Scene Time 4:44 Average Total All Oro Valley Stations # of calls % Di spatch to At Scene <5:00 minutes -EMS 1 135 57% Di sp atch to At Scen e <6:00 minutes -FIRE 3 33% Average Dispatch to At Scene Time 5:01 Averaoe Total All Oro Valley Stations _2nd Fire Unit # of calls 0/0 2 nd Fire Unit Dispatch to At Scene <8:00 minutes -FIRE , I 66% .J Average Dispatch to A t Scen e Time for 2nd F ire U nit 8:28 Date Call# 211115 2821 St.375 Golder Ranch Fire District -Oro Valley Detailed Fire Response Report 3 rd Quarter FY 2014-2015 (January -March 2015) Type Disp. Time Unit Respond On-scene Total Resp. Time HOUSE 15 :23 :04 L0375 15 :23 :45 15:29 :03 5:59 EN376 15:24:25 15:29:11 6:07 Calling party wa s the home owner reportin g that the y s tarted a grea se fire in the kitchen and was spreading. Smoke and flame s s howing upon arrival by on-scene unit s. WORKING FIRE. Date Call # Type Disp. time Unit Respond On-scene Total Resp. Time 211 /15 2788 HOUSE 08:39:43 EN374 08:40:42 08:46:49* 7 :06 * St.374 EN3 70 08:40:34 08:46:51 * 7:08* Calling part y reported seeing s moke coming from a home -unknown exact location. EN374 and EN370 in area sea rching a long with OVPO. Noth in g located. NEGATIVE INCIDENT. *In the area of -no lo cation was ever given or di scovered. Response time s will not count against total. Date Call # Type Disp. time Unit Respond On-scene Total Resp. Time 3/22 /15 7136 HOUSE 03:51:46 LT375 03:53 :21 03:58:09 6:23 St.375 EN376 03:53 :45 04 :00:34 8:48 Fire started on a back patio fireplace that extended into a portion of the outs id e structure . WORKING INCIDENT. Date Call # Type Disp. time Unit Respond On-scene Total Resp. Time 3/25 /15 7516 HOUSE 23 :22:59 LT375 23:24:06 23:32:09 9:10 St. 375 EN374 23:24:22 23:33:45 10:46 Re s id ent rep0l1ed that the smoke detectors are beeping and th inks they sme ll s moke. Upon investigation, noth in g was ever found. NEGATIVE INCIDENT Golder Ranch -Oro Valley Call Load Breakdown 3rd Quarter FY 2014·2015 (Jan· March 2015) Final Type Reference CALL TYPE Sun City Woodburne Lambert Oracle Aircraft Brush I Vegetation 1 Building 2 Electrical I Motor 1 Fires -All Other 1 2 Gas Leak 2 1 1 Hazmat 1 1 Trash I Rubish 1 1 Unauthorized Burning Vehicle 1 Total Fire Calls 3 7 2 4 I Anima l Problem Animal Rescue Assist -Other 36 34 47 20 Battery Change 5 11 3 8 Bee Swarm 1 3 3 4 Defective Appliance 1 2 1 Invalid Assist 43 20 19 15 Snake 42 45 50 37 Lockout 1 Fi re Now Out 1 1 2 Total Service Calls 129 117 122 87 I Alarms (Fire , Smoke . CO) 3 13 7 4 Cancelled I Negative In cident 10 12 11 16 Smoke I Odo r In vestagation 5 7 3 1 Total Good Intent Calls 18 32 21 21 r Mot o r V ehicle Accident 2 18 19 18 Rescue (high , trench, wa ter) 1 All Other E MS Inciden ts 236 466 172 203 Total EMS Type Calls 238 485 191 221 I TOTAL ALL CALLS -TOTAL 1 2 1 3 4 2 2 1 16 1 137 27 11 4 97 174 1 4 455 I 27 49 16 92 ! 57 1 1077 1135 I '-- Golder Ranch Fire District -3rd Quarter FY 2014-2015 (Jan -Mar 2015) Oro Valley Report Summary All GRFD Oro Valley Stations Time #of Calls Adopted Standard % Actual % Description of Variance Dispatch to At Scene -FIRE < 6 :0 0 3 90 % 33 % Earl y morninQ call Time to achieve Adopted Standard of 90 % 9:10 Average Dispatch to At Scene Time 706 Dispatch to At Scene -EMS I < 5:00 1135 90 % 57 % Vistoso VillaQe subdivision Time to achieve Adopted Standard of 90% 8:01 Returning from hospital Earl y morning ca ll Sp liting crew to respond in TRT truck Wi nd ing roads Sacked up traffic Road cons tr uction NavigatinQ enQine in narrow streets security gate I dark and narrow Average Dispatch to At Scene Time 5:01 2nd Fire Unit Dispatch to At Scene < 8:00 3 90 % 66 % Time to achieve Ador ted Standard of 90 % 10 :46 Average Dispatch to At Scene Time 8:28 .. -- SWA -Oro Valley Transport Units Time #of Calls Adopted Actual % Description of Variance Dispatch to At Scene -ALS Transport Unit < 8 :00 350 90% 94% Calls are in compliance Time to achieve Adopted Standard of 90% Achieved Average Dispatch to At Scene Time 7 :34 I Mountain Vista Fire District -Oro Valley Call Summary Third Quarter Jan-Mar FY14-15 I iStlit!oJ'ii6''t:Q i(Mni!e¢ R d:)' ~~:p .. ii:f,~,f;';;,"t·", .;~,,,,··;?,,#i'/i/ #·iinall¥"",,·d''6:.· ... %>;;.~ Dispatch to At Scene <5:00 minutes -EMS 65 91% Dispatch to At Scene <6:00 minutes -FIRE 9 100 % Average Dispatch to At Scene Time 3:50 Dis atc h to At Scene <5:00 minute s -EMS Dispatch to At Scene <6:00 minutes -FI RE 0% Avera e Dis atch to At Scene Time o .' Avei:aiie'TotatAltQ r o~iV'!I1 I ey :S.t)ltiJtDS ";\;if7~:"";;" 'n~-:':#; ofCalf?~;:~i"t;2f?tp~7f; :~i; Dispatch to At Scene <5:00 minutes -EMS 65 I 91% Dispatch to At Scene <6:00 minutes -FIRE 9 I 100% Average Dispatch to At Scene Time 3:50 AveiilgeTQtaIAlli6fQ:'£a!lI!~Statr!lIiS~-2~P~Eke Unlr i}J'!iYo"f ~~II~\~"·;'i}[*,S'% ;2¥jf 2 nd Fire Unit Dispatch to At Scene <8:00 minutes -FIRE 1 I 10 0% Average Dispatch to At Scene Time for 2nd Fire Unit 7:20 Mou Vista Fire District -Oro Valley Detailed Fire Response Report Third Quarter FY14 -15 RESPONSE TO A REPORT OF SMOKE IN THE AREA . ENGINE 610 FOUND INDIVIDUALS AVING A SMALL WARMING FillE. THEY HAD A MEANS OF EXTINGUISHMENT AND ADVISED THAT WOULD EXT I NGUISH WHEN FINISHED WITH THE FIRE. IT WAS DETERMINED THAT THE FIRE OF NO THREAT. NEGATIVE INCIDENT. RESPONSE FOR POSSIBLE ODOR OF NATURAL GAS PRESENT IN THE AREA . ENGINE 610 UNABLE TO LOCATE SOURCE OF GAS S MELL. SOUTHWEST GAS WAS CALLED AND SCENE PASSED ON TO SWG UPON THEIR ARR I VAL. THEY WERE ADVISED TO REINITIATE 911 FOR PRIORITY RESPONSE FOR A CAR FIRE. VEHICLE WAS PARKED WITH THE HOOD UP WITH ALIGHT HAZE OF SMOKE OBSERVED, NO FIRE . DRIVER OF THE TRUCK STATED HE WAS AT A RED LIGHT AND STARTED TO SEE SMOKE COMING FROM THE ENGINE COMPARTMENT. HE PROCEEDED TO THE HOOD AND USE AN ABC EXTINGUISHER TO NEUTRALIZE THE FIRE PROBLEM. FIRE WAS UPON ARRIVAL. NEGATIVE INCIDENT. RESPONSE FOR A COMMERC IAL FIRE ALARM, ACCIDE NTAL ACTIVATION, NO FIRE. NEGAT I VE INCIDENT. lu",v"ITY RESPONSE FOR A RESTAURANT/COMMERCIAL FIRE ALARM, AC CIDENTAL ACTIVATION, NO FIRE. NEGATIVE INCIDENT. Date Call# Type Disp. Time Unit Respond On-scene Total Rcsp. Tillie 3/3/2015 N15062008 1 HOUSE 20:10:12 EN6 10 20 : II :40 20 :17:1 7 0:05:37 St. 610 I'IUOlUTY RESPONSE FOR FOR A RESIDENTIAL DUILDING FffiE. ON ARRIVAL ENG IN E 610 REPORTED SMOKE SHOW I NG FROM THE IU GHT SIDE OF THE STRUCTURE. ENG IN E 610 DETERMINED THAT THERE WAS A WORKING CH IM NEY FffiE. THE TOP OFTHE ROOF NEAR THE ClIIMI NEY WAS REMOVED AND THE FffiE WAS KNOCKED DOWN. UPON IN SPECTION THERE WAS FOUND TO IlE AN ACTIVE FIRE IN THE VOID SPACE AND FIRE DAMAGE TO THE STRUCTURAL MEMIlERS. FIRE WAS KNOCKED DOWN AND FURTHER EXTENS IO NS WERE FOUND TO DE NEGATIVE WITH THE USE OF A THERMAL IMA G IN G CAMERA . HOMEOWNEn ADVISED THAT HE WAS GOING TO STAY AT THE HOUSE ONCE THE FIRE DEPAnTMENT HAD LEFT. A SMOKE DETECTOR HAD ALERTED THE HOMEOWNERS TO THE FIRE. WORKING IN CIDENT. Date CaU# Type Disp. Time Unit Respond On-scene Total Resp. Tillie 3/18/2015 N150770082 FUNK 18 :1 3:16 EN6 10 18:15:24 18:19:12 0:03 :48 St. 6 10 PRIORITY RESPONSE FOR SMOKE COM ING FROM EAST SIDE OF PROPERTY, UNKNOW SOUnCE. ENGINE 6 10 SEARCHED THE AREA WITH NEGAT IVE SIGNS OF SMOKE OR SOURCE . ENGINE 610 SPOKE TO CALLING PARTY AND ADVISED NOTH ING FOUND. NEGATIVE INCIDENT. Mountain Vista Fire District -Oro Valley Call Load Breakdown , January-March FY14-15 3rd OTR CALL TYPE MVFD Ai rcraft Br ush 'Vege tation Buildi ng 1 Etec tri c al 'Motor Fir es -A ll O ther Gas Leak Haz mat T ras h'Ru bish Un au tho ri zed Bu rn ing Vehicle 1 Tota l Fire Call s 2 Animal Problem Animal Rescue Assist -Other 4 Battery Change Bee Swarm 1 Defective App lian c e Invalid Assist 6 Snake 8 Lockout 2 Fire Now Out 1 Total Service Calls 22 Alarms (Fi re, Smoke . CO) 3 Cancelled I Negative In cident 9 Smoke' Odor Investagation 4 Total Good Intent Ca ll s 16 Motor Vehicl e Accident 12 Re sc u e (high , tr e nch, water ) All Other EMS Incidents 75 Total EMS Type Calls 87 TOTAL ALL CALLS 127 M ountain Vista Fire District - T h ird Q uarte r FY14-15 -Oro Va ll ey Repo rt Summary All MVFD Oro Valley Stations Time #Of Calls Adopted Standard % Actual % Description of Variance Dispatch to At Scene -FIRE < 6:00 9 9 0% 100% Time to achieve Ado~ ted Standard of 90 % Average Dispatch to At Scene Time 3:58 --------_._.- Dispatch to At Scene -EMS I < 5:00 65 90% 9 1% Time to achieve Adopted Standard of 90 % Average Dispatch to At Scene Time 3:50 2nd Fire Unit Dispatch to At Scene < 8:00 1 90% 100% Time to achieve Ado~ ted Standard of 90 % Average Dispatch to At Scene Tim e 7:2 0 Town Council Regular Session Item # A. Meeting Date:05/20/2015 Requested by: Julie Bower Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Minutes - April 29 and May 6, 2015 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (approve, approve with the following changes) the April 29 and May 6, 2015 minutes. Attachments 4/29/15 Draft Minutes 5/6/15 Draft Minutes 4/29/15 Minutes, Town Council Study Session 1 MINUTES ORO VALLEY TOWN COUNCIL BUDGET STUDY SESSION April 29, 2015 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE *STUDY SESSION AT OR AFTER 4:30 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 4:30 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Brendan Burns, Councilmember Bill Garner, Councilmember Joe Hornat, Councilmember Mary Snider, Councilmember Mike Zinkin, Councilmember 1.FY 2015/16 Town Manager’s Recommended Budget Department Overviews Town Manager Greg Caton announced the first budget presentation would be from the Police Department, followed by the Community Center and Golf Fund and the Capital Improvement Program (CIP). Police Police Chief Daniel Sharp gave an overview of the proposed Police Department budget that included the following: - Sir Robert Peel's Principle of Policing - Town of Oro Valley Strategic Plan 2015 - Town of Oro Valley General Plan and Public Safety - Your Voice, Our Future - Community Expectations - Revenues and Restricted Funding Sources - Fiscal Year Comparison - Variances by Program Area - Innovations and Efficiencies for the Future - Continued Volunteer Support 4/29/15 Minutes, Town Council Study Session 2 Discussion ensued amongst Council, Chief Sharp and staff regarding the proposed Police Department budget. Mayor Hiremath recessed the meeting at 5:44 p.m. Mayor Hiremath reconvened the meeting at 5:50 p.m. Parks and Recreation Community Center and Golf Fund Parks and Recreation Director Kristy Diaz-Trahan gave an overview of the following proposed Community Center and Golf Fund budget highlights: - Strategic Plan Implementation - Parks & Recreation Department - Community Center & Golf Fund - Budget Overview - Community & Recreation Center - Tennis Programming, Golf and Food & Beverage - Tennis Programming - Golf - Food & Beverage - Capital Improvements Development and Infrastructure Services Director Paul Keesler gave an overview of the following proposed design and construction components associated with the Capital Improvements for the Parks and Recreation Community Center and Golf Fund: - Capital Improvements - Facility CIP - Breakdown by the Numbers - Facility CIP - Reconfigure & Remodel Lobby Councilmember Burns left the meeting at 6:30 p.m. Discussion ensued amongst Council, staff and Troon representatives regarding the proposed Community Center and Golf Fund. Capital Improvement Program (CIP) Budget and Management Analyst Wendy Gomez gave an overview of the following proposed CIP information highlights: - Capital Improvement Program (CIP) - Funding for General Government CIP Fund Projects - CIP - Notable Projects by Fund Discussion ensued amongst Council and staff regarding the Capital Improvement Program. 4/29/15 Minutes, Town Council Study Session 3 ADJOURNMENT MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to adjourn the meeting at 7:41 p.m. MOTION carried, 6-0. Prepared by: ___________________________ Michelle Stine Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the study session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 29th day of April 2015. I further certify that the meeting was duly called and held and that a quorum was present. Dated this ____ day of ___________________, 2015. __________________________ Julie K. Bower, MMC Town Clerk 5/6/15 Minutes, Town Council Regular Session 1 MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION May 6, 2015 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 6:00 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Brendan Burns, Councilmember Bill Garner, Councilmember Joe Hornat, Councilmember Mary Snider, Councilmember Mike Zinkin, Councilmember PLEDGE OF ALLEGIANCE Mayor Hiremath led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Communications Administrator Misti Nowak announced the upcoming Town meetings and events. COUNCIL REPORTS No reports were received. DEPARTMENT REPORTS Town Clerk Julie Bower announced that new artwork was on display in the Council Chambers from the students of Sunshine Elementary School. Development and Infrastructure Services Director Paul Keesler reported that the final mold inspection report had been completed for the new Community & Recreation Center and the findings noted that no mold was found in any of the occupied areas and the only mold found was a one foot square area in a mop bucket closet. The mold that was found would be industrially removed. 5/6/15 Minutes, Town Council Regular Session 2 ORDER OF BUSINESS Mayor Hiremath removed regular agenda item #2 from the agenda. INFORMATIONAL ITEMS 1.Letters of Appreciation - Development and Infrastructure Services Department CALL TO AUDIENCE Oro Valley resident Sherokee Ilse spoke about smart water meters and was concerned about the possible long-term harmful effects they could have on people. Ms. Ilse urged the Town Council to allow residents the option to opt-out of using the new smart water meters. Vice Mayor Waters directed staff to look into an opt-out provision for smart meters. Oro Valley resident Clare Scappulla requested that the Town provide an opt-out option for the installation of smart meters. Oro Valley resident Don Bristow said that the financial reporting format for the Oro Valley Community & Recreation Center needed to be revised by separating the revenue generated by the half-cent sales tax from revenues of on-going operations. Councilmember Zinkin directed staff to prepare a PowerPoint presentation for the May 20, 2015 Council meeting that would separate the financials for the golf and community center operations. Oro Valley resident Todd Polley said he represented eight congregations of the Church of Jesus Christ of Latter Day Saints in the Northwest Tucson region and offered to provide community service in any way possible. Oro Valley resident Geri Ottoboni was concerned with the overall cost of the upcoming Pima County Bond election and urged the public to vote "no" on the bond. Oro Valley resident Henry Sheets thanked the Council, Town Manager, Chief Sharp and staff for everything that they have done to make the community better. PRESENTATIONS 1.Certificates of Appreciation to outgoing members of the Youth Advisory Council Assistant to the Town Manager Chris Cornelison, introduced the outgoing members of the YAC and presented the following members with certificates of appreciation: 5/6/15 Minutes, Town Council Regular Session 3 In Attendance: Not in Attendance: Ani Ehramjian Sydney Hecht Terika Horton Tessa Nardozza (Historian) Charles Huang (President) Yorick Oden-Plants Abigail Price Sophie Sandweiss ShoYoung Shin (Secretary) Danika Lunnon Rav Singh Copeland Wiberg Vanessa Van Scyoc (Vice-President) 2.Proclamation - Building Safety Month 2015 Mayor Hiremath proclaimed the month of May, 2015 as Building Safety Month and encouraged all residents to participate in Building Safety Month activities. Town Manager Greg Caton invited the public to attend an open house on May 21st from 3:00 p.m. to 5:00 p.m. in the Council Chambers to recognize staff members who worked in the building safety field. Development and Infrastructure Services Director Paul Keesler said the Town would offer free pool and spa safety inspections from May 1st through September 7, 2015. CONSENT AGENDA Councilmember Zinkin requested to remove items (B) and (E) from the Consent Agenda for discussion. A.Minutes - April 15, 2015 and April 22, 2015 C.Resolution No. (R)15-33, authorizing and accepting a donation from the Steven M. Gootter Foundation for the purchase of 12 automated external defibrillators (AEDs) D.Request for approval of a final plat and license agreement for the Estates at Capella subdivision, located south of Naranja Drive approximately one-quarter mile west of La Cholla Boulevard MOTION:A motion was made by Councilmember Burns and seconded by Councilmember Garner to approve Consent Agenda items (A) and (C)-(D). MOTION carried, 7-0. B.Fiscal Year 2014/15 Financial Update through February 2015 Councilmember Zinkin asked various questions regarding the Financial Update. 5/6/15 Minutes, Town Council Regular Session 4 Finance Director Stacey Lemos responded to the questions regarding the Financial Update. MOTION:A motion was made by Councilmember Zinkin and seconded by Councilmember Burns to accept item (B). MOTION carried, 7-0. E.Resolution No. (R)15-34, authorizing Verizon Communications, Inc. to sublease the ground lease, entered with the Town of Oro Valley, to American Tower and subsequently lease back from American Tower a portion of the site located at 551 W. Lambert Lane Councilmember Zinkin and Councilmember Garner asked various questions regarding the proposed lease agreement. Ms. Lemos responded to the questions. MOTION:A motion was made by Councilmember Zinkin and seconded by Councilmember Garner to accept item (E). MOTION carried, 7-0. REGULAR AGENDA 1.PUBLIC HEARING: RESOLUTIONS AMENDING THE GENERAL PLAN FUTURE LAND USE MAP TO MASTER PLANNED COMMUNITY, ADOPTING SPECIAL AREA POLICIES RELATED TO THE DEVELOPMENT AND DELETING THE SIGNIFICANT RESOURCE AREA DESIGNATION PERTAINING TO 191 ACRES LOCATED AT THE SOUTHWEST AND NORTHWEST CORNERS OF THE LA CHOLLA BOULEVARD AND NARANJA DRIVE INTERSECTION A. RESOLUTION NO. (R)15-31, AMENDING THE GENERAL PLAN LAND USE MAP, ADOPTING SPECIAL AREA POLICIES AND DELETING THE SIGNIFICANT RESOURCE AREA DESIGNATION FOR 182.7 ACRES LOCATED AT THE SOUTHWEST CORNER OF LA CHOLLA BOULEVARD AND NARANJA DRIVE B. RESOLUTION NO. (R)15-32, AMENDING THE GENERAL PLAN LAND USE MAP, ADOPTING SPECIAL AREA POLICIES AND DELETING THE SIGNIFICANT RESOURCE AREA DESIGNATION FOR 8.2 ACRES LOCATED AT THE NORTHWEST CORNER OF LA CHOLLA BOULEVARD AND NARANJA DRIVE Principal Planner Chad Daines presented item #1 and gave an overview of the following: 5/6/15 Minutes, Town Council Regular Session 5 -Requests -Existing Plan Versus Proposed Plan -Process to Date -Direction from Town Council on December 10th -Further Work With Neighborhood -Recommendation Paul Oland, representative of the WLB Group and representing the property owner, presented item #1. Discussion ensued amongst Council, staff and Mr. Oland regarding item #1. Mayor Hiremath opened the public hearing. The following individuals spoke in support of item #1 Dave Perry, President and CEO of the Greater Oro Valley Chamber of Commerce and Oro Valley resident Oro Valley resident Mike Jones The following individual spoke in opposition to item #1. Oro Valley resident Karen Stratman The following individuals spoke on item #1 Oro Valley resident Saul Betten Oro Valley resident Rick Hines Oro Valley resident Diane Peters Mayor Hiremath closed the public hearing. MOTION:A motion was made by Councilmember Zinkin and seconded by Councilmember Garner to approve Resolution No. (R)15-31, approving the Major General Plan Amendment requested under case OV1114-002, specifically the land use map shown on Attachment 8, adoption of the Special Area Policies shown on Attachment 5 and deletion of the Significant Resource Area, based on a finding that the amendments are consistent with the General Plan Vision, Goals and Policies and in compliance with the four amendment criteria in the Zoning Code and with the additional Special Use Policy that there will be no direct access to Canada Hills Drive. MOTION carried, 7-0. MOTION:A motion was made by Councilmember Zinkin and seconded by Councilmember Burns to approve Resolution No. (R)15-32, approving the Major General Plan Amendment requested under case OV1114-003, specifically the land use map shown on Attachment 8, adoption of the Special Area Policies shown on 5/6/15 Minutes, Town Council Regular Session 6 Attachment 5 and deletion of the Significant Resource Area, based on the findings that the amendments are consistent with the General Plan Vision, Goals and Policies and in compliance with the four amendment criteria in the Zoning Code. MOTION carried, 7-0. 2.DISCUSSION AND POSSIBLE DIRECTION REGARDING COMMEMORATIVE PLAQUES FOR TOWN COUNCIL-AUTHORIZED PROJECTS Mayor Hiremath removed item #2 from the agenda. FUTURE AGENDA ITEMS Councilmember Zinkin requested a future agenda item to be placed on the May 20th regular meeting agenda, to discuss the possible creation of an Environmentally Sensitive Lands (ESL) Task Force, seconded by Councilmember Garner. CALL TO AUDIENCE No comments were received. ADJOURNMENT MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to adjourn the meeting at 7:35 p.m. MOTION carried, 7-0. Prepared by: __________________________ Michael Standish, CMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 6th day May, 2015. I further certify that the meeting was duly called and held and that a quorum was present. Dated this ____ day of ___________________, 2015. _____________________________ Julie K. Bower, MMC Town Clerk Town Council Regular Session Item # B. Meeting Date:05/20/2015 Requested by: Amanda Jacobs Submitted By:Amanda Jacobs, Town Manager's Office Department:Town Manager's Office Information SUBJECT: Visit Tucson Quarterly Report: January 1, 2015 - March 31, 2015 RECOMMENDATION: This report is for information only. EXECUTIVE SUMMARY: The FY 2014/15 Financial Participation Agreement (FPA) between the Town of Oro Valley and Visit Tucson (formerly known as the Metropolitan Tucson Convention and Visitors Bureau) stipulates that a quarterly report be compiled by Visit Tucson and submitted to the Economic Development Division and Town Council. The enclosed report satisfies the FPA requirement for the third quarter of FY 2014/15. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: The FY 2014/15 FPA between the Town of Oro Valley and Visit Tucson is $175,000. SUGGESTED MOTION: N/A Attachments MTCVB FPA Visit Tucson Third Quarter Report RESOLUTION NO. (R)12-37 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO V ALLEY, ARlZONA, AUTHORlZING AND APPROVING A FINANCIAL PARTICIPATION AGREEMENT BETWEEN THE TOWN OF ORO V ALLEY AND THE METROPOLITAN TUCSON CONVENTION AND VISITORS BUREAU WHEREAS, the Town of Oro Valley is a political subdivi sion of the State of Arizona vested with all associated rights, plivileges and benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, pursuant to A.R.S. § 9-500.11 , th e Town may appropriate public monies for and in connection with economic development activities as long as there is adequate consid eration; and WHEREAS, the Town desire s to continue to promote a busines s environment in Oro Valley that enhances economic vitality and improves the quality oflife for its re s idents; and WHEREAS, th e Town of Oro Valley desires to enter into a Financial Participation Agreement Witll the Metropolitan Tucson Convention and Visitors Bureau (MTCVB); and WHEREAS, it is in the best interest of the Town to en ter into the Financial Participation Agreement with the MTCVB, attached h ereto as Exhibit "A" and incorporated herein by this reference, to set forth the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: SECTION 1. The F in ancial Participation Agreement between the Town of Oro Valley and tlle Metropolitan Tucson Convention and Visitors Bureau, attached hereto as Exhibit "A", is hereby authorized and approved. SECTION 2. The Mayor and other administrative officials are hereby authori ze d to take such steps as necessary to execute and implement the terms of the Agreement. PASSED AND ADOPTED by the Mayor and Counci l of the Town of Oro Valley, Arizo na this 20th day of June, 2012. TOWN OF ORO V ALLEY Jj, &~/.~ Dr. Satish 1. Hiremath, Mayor ATTEST: APPROVED AS TO FORM : Tobin Ro sen , Town Attomey Date: ~h? ~// 2 Date: _...::6--l.1...::Z1l--"-.L1 ,-,I v'----____ _ 1\l£X1CQtfJ>.ckClPnntcrIAGENDA ITOJ .. ",O(U _ AU1 _ RQo 1 ).)1 dol; 2 EXHIBIT "A" I \PaMm\\fTCV8\fVlOI1·ll\.\rrCVB ResoIu.ion fo. 2012·2011 FlNALdoI: 3 Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT THIS AGREEMENT is made and entered into this r 5+ day of .:Tv I V , 2012 , by and between the Town of Oro Valley, a municipal co rporation , hereinafter [ailed the "Town" and the Metropolitan Tucson Convention and Visitors Bureau, a non-profit corporation , hereinafter called the" Agency". WITNESSETH WHEREAS, it has been determined that the activities of Agency are in the public interest , and are such as to impro ve and promote the public welfare ofthe Town; and WHEREAS, the Mayor and Council have determined that to financially participate in the promotion of the activities of Agency is a public purpose in that the activities confer direct benefit of a general character to a s ignificant part of the public. NOW THEREFORE, in consideration of the mutual covenants and conditions hereinafter set forth, th e partie s hereto do mutually agree as follows: Section 1. Definitions A. Tour Operator -a perso n who arranges and/or organizes groups of people to travel together to a destination and who also organizes tour packages and advertises them for people to buy. B. Travel Agent Impressions -the number of travel agents who would likely read a tour brochure which a tour operator produced to promote tours that he or she organized. Section 2. Statement of Purpose Agency will initiate, implement and administer a comprehensive sales promotion and advertising program to attract an increasin g number of convention delegates and vacationing tourists to the Town, thereby providing revenues to the community through transient rental and sales taxes , and contributing to the overall economic growth and contin ued viability of the tourism and hospitality indu stry. Section 3. Services to be Performed by Agency Agency performance mea sure s outlined below are for FY 20 12-13 (July 1,2012 -June 30 , 2013). The performance measures for FY 2013-14 (July 1, 2013 -June 30 , 2014) will be determined at the end ofFY 2012-13. The performance measures for FY 2014-15 (Jul y 1,20 14 -June 30, 20 \5) will be determined at the end ofFY 2013-2014. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Convention Sales 1. Generate 275 convention sales leads for Oro Valley properties. 2. Conduct 35 customer interaction/site inspections for Oro Valley properties. 3. Confirm.ll convention bookings for future dates for Oro Valley properties. 4. Confirm convention bookings for future dates resulting in 6,000 room nights for Oro Valley properties. Convention Services I. Service a minimwn of25 Oro Valley meetings and conventions. Travel Industrv Sales 1. Generate 35 domestic and international tour program leads and services for Oro Valley properties/venues. 2 . Promote Oro Valley as one of the world 's top leisure destinations to 500 targeted tour operator clients. 3. Generate a minimum of 600,000 tour operators and travel agent impressions via destination product offering in domestic and international tour operator catalogues. Communications 1. Feature Oro Valley within the first 10 pages of the Official MTCVB Visit Guide 2. Reach a minimum of750,000 readers/viewers through editorial placement. 3. Generate publicity w ith an equivalent advertising valu e of at least $20,000.00. Marketing I. Feature Oro Valley 's Aquatic Fac ili ty in the on line edition of the Sports Facility Guide 2 . Generate no less than a total of 75,000 inquiries from high demographic customers in primary markets i .e. (Chicago , Los Angeles, New York) secondary markets (including Denver, San Diego , San Francisco) and Canada . 3. Generate a minimum of 1,250,000 unique visitors to the MTCVB website (wwvv. vi s i IT lIcson.org). 4. Generate 10,000 unique visitors to the Town of Oro Valley's and Oro Valley properties website (www.orovall eyaz.go v) from the MTCVB website (www.visitTucson.org). 5. Town officials may attend trade shows with MTCVB staff at the expense of the Town . General Support 1. Consult with Town staff and officials on tourism sales and marketing initiatives, including , but not limited to , promoting Town venues to special event operators, Mexico marketing, leisure marketing and group sales initiatives. 2 . One Town official will serve on the MTCVB Board of Directors. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Section 4. Services to be Provided by the Town All funding is subject to the Town 's budget appropriations . For this Agreement, up to Seventy Four Thousand Nine Hundred Seventy Dollars ($74,970) shall be allocated to Agency. Section 5. Responsibility for Open Records Agency agrees to open to the public a ll records relating to any funds directly received from the Town that Agency distributes to any organization and /or individual. Section 6. Evaluation Criteria and Reporting A. Agency agrees to submit to the Town , through the Economic Development Division, quarterly reports addressi ng the progress of the Agency in achieving its performance measures li sted in Section 2. Reports shall be submitted to the Economic Development Manager within thirty (30) working days of the end of the calendar quarter. B. Agency agrees to review and present such quarterly reports to the Town Council in open meetings on an "as requested" basis. Section 7. Accountability Agency shall maintain a true and accurate accounting system which meets generally accepted accounting principles, and which is capable of properly accounting for all expenditures and receipts of Agency on a timely basis. In addition, Agency shall maintain evidence of its comp lian ce with the nondiscrimination provisions of this Agreement. Agency shall provide the Finan ce Department of the Town , 15 days after MTCVB Board approval , a copy of the financial audit of Agency 's operations by an independent certified public accountant, along with any management letter and, if applicable, Agency's plan for corrective action. At any time during or after tlle period of this Agreement, the Town Finance Department and/or a Town agent may audit Agency's overall financial operation or compliance with the nondiscrimination clause of this Agreement for the Agreement period. Agency shall provide any financial reports, nondiscrimination policies and procedures or other documentation necessary to accomplish such audits. Section 8. Matching Grants Agency agrees to obtain Mayor and Council approval prior to applying for any matching grants involving the commitment of Town funds . Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Section 9. Nondiscrimination Agency, in its employment policies and practices, in its public accommodations and in its provision of services shall obey all relevant and applicable, federal , state , and local laws , regulations and standards relating to discriminations , biases, and/or limitations, including, but not limited to , Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act of 1990, the Arizona Civil Rights Act , the Arizonans with Disabilities Act, the Human Relations provisions of the Oro Valley Code, and the Mayor and Council policy adopted on September 25, 2000, prohibiting the direct or indirect grant of discretionary Town funds to organizations that have a policy of exclusionary discrimination on the basis of race , color, religion, ancestry, sex, age , disability, national origin, sexual orientation, gender identity , familial status or marital status. See Administrative Guidance Re: Non-Discrimination Policy for Programs Funded by the Town of Oro Valley, attached and incorporated herein by this reference. Section 10. Sub-recipient Funding Agreements Agency agrees to include in all of its sub-recipient funding agreements the nondiscrimination provisions contained in Section 8 herein. Section 11. Term of Agreement This Agreement between parties as described above shall be effective from July 1, 2012 through June 30 , 2015 . A. The Mayor and Council of the Town determine the services of Agency are in the public interest and allocate funds therefore; and B. The parties mutually agree to a scope of serv ices to be provided by Agency in any subsequent fiscal year. At the end of the third fiscal year referred to above, the provisions of this agreement will be subject to review and renegotiations by the Town and the Bureau. Section 12. Payment Withholding, Reduction, or Termination The Town may withhold whole or part of the scheduled payment, reduce , or terminate funding allocations to Agency if: A. Services are not rendered. B. Agency fails to supply information or reports as required. C. Agency is not in compliance with agreed upon disbursement documentation and/or other project performance. D. Agency fails to make required payments to subcontractors. E. The Town has reasonable cause to believe Agency is not In compliance with the nondiscrimination clause ofthis Agreement. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT F. The Mayor and Council fail to appropriate all or part of the funds for thi s Agreement. Such payment reductions or payment termination may result in Agency receiving a lesser total Town allocation under this Agreement than the maximum funding allocated. If reason s for withholding payments other than non-appropriation of funds have been corrected to the satisfaction of the Town, any amounts due shall be processed. The Town will be reimbursed for any funds expended for services not rendered. In addition, Agency shall return to the Town any Town funds provided pursuant to this Agreement that have not been expended by June 30 , 2015. Section 13. Termination of Agreement This Agreement may be terminated at any time by mutual written consent, or by either party giving thirty (30) days written notice to the other party or at such time, as in the opinion of the Town , Agency's performance hereunder is deemed unsatisfactory. Section 14. Method of Payment A. The parties have agreed that Agency will receive from the Town an amount not to exceed $74,970 for FY2012-13. The Agency will receive an amount not to exceed $120,000 for FY2013-14 and an amount not to exceed $175 ,000 for FY2014-15. Disbursement of funds by the Town is subject to the annual appropriation by the Town Council and the limitations of the state budget law . Payments shall be made on a quarterly basis commencing July 1,2012. Payments are to be made within forty (40) days after the close of each preceding quarter. B . It shall be the responsibility of the Agency to obtain funding from sources other than the Town. Financial participation agreements with other governments and government agencies, grants, donations , memberships and any other sources of funding as may become available from time to time shall be included as part of the annual budget submission. Section 15. Indemnification Agency agrees to indemnify , defend and save harmless the Town, its Mayor and Council, appointed boards, committees, and commissions , officers , employees, and insurance carriers, individually and collectively , from all losses, claims, suits, demands, expenses, subrogations, attorney's fees, or actions of any kind and nature resulting from personal injury to any person, including employees of Agency or of any subcontractor employed by Agency (including bodily injury and death); claims based upon discrimination and/or violation of civil rights; or damages to any property, arising or alleged to have arisen out of the work to be performed hereunder, except any such injury or damages arising out of the sole negligence of the Town , its officers, agents, or employees. Workers' Compensation insurance and/or self-insurance carried by the Town do not apply to employees or volunteers acting in any capacity for Agency. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Section 16. Insurance Agency agrees to: A. Obtain insurance coverage ofthe types and amounts required in this Section and keep such insurance coverage in force throughout the life of this Agreement. All policies will contain an endorsement providing that written notice be given to the Town at least thirty (30) calendar days prior to termination , cancellation, or reduction in coverage in any policy. B. The Comprehensive General Liability Insurance policy will include the Town as an additional insured with respect to liability arising out of the performance of this Agreement. C. Agency will provide and maintain minimum insurance limits as follows: COVERAGE AFFORDED I. Workers ' Compensation 2. Employer's Liability 3. Comprehensive General Liability Insurance -- Including: (I) Products and Completed Operations (2) Blanket Contractual LIMITS OF LIABILITY Statute $100 ,000 $1 ,000,000 -Bodily Injury and Combined Single Limit $100 ,000 Property Damage D . Agency shall adeq uate ly in sure it se lf against claims based upon unlawful discrimination and violat ion of civi l rights. The cost of this insurance sha ll be borne by Agency. Section 17. Use of the Town Logo The Town Logo shall be used for the recognition of the Town's contribution to Agency only. Section 18. Conflict ofInterest This Agreement is subject to the conflict of interest provisions of A.R.S . § 38-511, ef seq. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT IN WITNESS WHEREOF, the parties hereto have exec uted thi s Agreeme nt as of th e date first above written . TOWN OF ORO V ALLEY, a municipal corporation a,~t~AbVC5 ATTEST: Julie K . Bower, as T wn Cle rk and not perso nall y Date: dO? I,~ , Dr. SatiSLHinlm , aSMayor and not perso nally APPROVED AS TO FORM: -/ ~ ? <:::::: Tobin Ro sen, as Town Attorney and not p erso nall y Date: 1lLll1.. METROPOLITAN TUCSON CONVENTION AND VISITORS BUREAU , a non-profit Co rp orati on ~±hU Agency Repre se ntative and not personally State of Ari zo na ) ) ss . Co unty of t'I(~rr ) _ _ On thi sdJ day of .J L{ ~ ,20 12, 8 j13EdVT t;. D ~I <AI1l> , known to me to be the person whose name sub scnbed to th e w lthm mstrument , personally appeared before me and acknow ledge d that he/she exec ut ed the same for the purpo ses conta in ed . Given und er my hand and sea l on ,Th lj ;),3 ,20 12. ~ My Commiss ion Ex pire s: t /' q /,p, 0/0 t QUARTERLY PROGRESS REPORT January through March 2015 Submitted To: Amanda Jacobs, Economic Development Manager By: Brent DeRaad, President/CEO In accordance with Resolution No. (R) 12-37 Visit Tucson will initiate, implement and administer a comprehensive sales, promotion and advertising program to attract an increasing number of convention delegates and vacationing tourists to the Town, thereby providing revenues to the community through transient rental and sales taxes, and contributing to the overall economic growth and continued viability of the tourism and hospitality industry. Below is data on activity that Visit Tucson has addressed through this quarter and fiscal year. Ongoing focuses for Visit Tucson will be attracting meetings and leisure travelers to Hilton El Conquistador and other Town hotels, bringing competitions to the Oro Valley Aquatic Center, endurance events to the Town and marketing attractions, including Tohono Chul Park. Key Measures of Performance Adopted FY 2015 Current Quarter FYTD 2015 FYTD 2014 Convention Sales Sales Leads 255 76 262 246 Site Inspections 28 6 21 25 Future Bookings 23 4 24 24 Room Nights of Future Bookings 10,500 1,392 10,560 12,202 Travel Industry Sales Leads/Services 35 14 29 18 Promote to Targeted Tour Operator Clients 500 213 866 1,020 Impressions Via Tour Operator Catalogs 750,000 608,000 2.2 M 945,000 Marketing Unique Visitors to Visit Tucson Website 1 M 592,914 1,366,154 1,140,199 Unique Visitors to Oro Valley web pages via Visit Tucson Website 20,000 11,503 27,029 25,833 Visit Tucson’s 2014-15 Budgeted Revenue Budget Percentage Pima County: $3,200,000 45% City of Tucson: $2,921,623 41% Town of Oro Valley: $175,000 2% Pascua Yaqui Nation: $75,000 1% Tohono O’odham Nation: $75,000 1% Private Sector: $690,850 10% Total: $7,137,473 100% January-March 2015 Oro Valley Highlights Page 2 Additional 2014-15 Visit Tucson Performance Measures 1. Oro Valley will be featured in the Official Visitors Guide, along with the surrounding jurisdictions. Result: The 2015 Official Visitors Guide was published in February including information about Oro Valley and its tourism assets, including Hilton El Conquistador Resort, which is on the cover of the Planners Edition of the guide, and a page focusing on several Oro Valley attractions (page 14). Value of ½ page of content is $6,315. Value of cover of travel planners guide is $10,000. 2. Provide Oro Valley with a minimum of a ½-page ad in Official Visitors Guide. Result: Oro Valley has a ½-page advertisement in the 2015 Official Visitors Guide, located on page 45. Cost to purchase ½-page ad is $6,315. 3. Promote Oro Valley events and attractions on Visit Tucson’s website and social media sites. Recent Results: Facebook post for the Arizona Distance Classic: https://www.facebook.com/VisitTucson/photos/a.143388342376521.23956.126921947356494 /796081703773845/?type=1 Facebook post for Oro Valley: https://www.facebook.com/VisitTucson/posts/780863891962293 Facebook post for Off the Vine: https://www.facebook.com/VisitTucson/photos/a.143388342376521.23956.126921947356494 /786093064772709/?type=1 January-March 2015 Oro Valley Highlights Page 3 3. Promote Oro Valley events and attractions on Visit Tucson’s website and social media sites continued: Facebook post for Oro Valley Meet Yourself: https://www.facebook.com/VisitTucson/photos/a.143388342376521.23956.126921947356494 /795118510536831/?type=1 Twitter post for resort weekend getaway: Tucson AZ @VisitTucsonAZ · Apr 2 Enter to #win a 3-night stay at one of these 9 luxurious Tucson resorts- http://bit.ly/1wIwDPE . Photo @HiltonElCon. Arizona Distance Classic post on Vine by Visit Tucson Sports: https://vine.co/v/OYlY7pMQKxW 4. Feature the Oro Valley Aquatic Center in Visit Tucson’s online sports facility guide. Result: Visit Tucson featured the Oro Valley Aquatic Center in Visit Tucson Sports’ online sports facility guide throughout the first three quarters of the 2014-15 fiscal year: http://www.visittucson.org/sports/facilities/aquaov/ 5. Town officials may attend trade shows with Visit Tucson staff at the expense of the Town, except for the United States Sports Convention. Visit Tucson will cover the registration fees for Town officials. Result: Angel Natal, Director of Visit Tucson Sports, attended the Rock ‘N Roll Phoenix Marathon January 17-18 to promote the Arizona Distance Classic. January-March 2015 Oro Valley Highlights Page 4 6. Host www.visitorovalley.org and update the site based on information provided by the Town’s Economic Development Manager or Webmaster. Result: A thorough list of accommodations, arts & entertainment, outdoor recreation and restaurants is listed on the website. Visit Tucson works with Town staff to update information on this website. 7. Provide total tourism-based direct spending and total tourism-based impact numbers from Visit Tucson Sports events held in Oro Valley. Result: USTA Summer Junior Tennis Camp Room Nights Primary Property Spending Month 249 Hilton El Conquistador $140,587 July 2014 AZ Swimming Age Group Championships Room Nights Primary Property Spending Month 533 Multiple in Oro Valley $135,191 March 2015 Canadian Youth Baseball Spring Training Room Nights Primary Property Spending Month 56 Hilton El Conquistador $21,114 March 2015 Arizona Distance Classic Room Nights Primary Property Spending Month 578 Hilton & other OV hotels $269,349 March 2015 Total Room Nights: 1,416 Total Spending: $566,241 8. Rebate 5% ($8,750) of Oro Valley’s 2014-15 investment in Visit Tucson into tourism- related activities that benefit the Town. Result: $8,000 – Visit Tucson paid $8,000 of a $20,000 page in the December 2014 edition of EnRoute, Air Canada’s in-flight magazine -- http://enroute.aircanada.com/en/magazine/three-canadian- slopes-that-are-off-the-beaten-tracks. The page ran as part of an Arizona Canadian campaign. The insert was also placed in the Ottawa Citizen, Toronto Star, Calgary Herald, Vancouver Sun, Vancouver Province and Montreal Gazette. Circulation was 685,000 and readership was 2.7 million—December 2014. $4,800 – Rock ‘n’ Roll Marathon expo costs in Las Vegas and Phoenix to promote Arizona Distance Classic—November 2014 and January 2015. $1,400 – Rented restroom trailer for Arizona Swimming Age Group State Swim Meet—March 2015. $1,250 – Arizona Distance Classic, OV Bucks for participants—March 2015. $1,000 – Masters Swimming Event—April 2015. $16,450 – Total cash invested by Visit Tucson in 2014-15 Oro Valley initiatives January-March 2015 Oro Valley Highlights Page 5 9. Consult with Town staff & officials on tourism sales & marketing initiatives, including, but not limited to, promoting Town venues to special event operators, Mexico & leisure marketing, & group sales initiatives. Result: We have ongoing conversations among Town staff and Visit Tucson’s marketing and sports personnel to discuss opportunities to promote the Town’s tourism attributes and book sports events. 10. One Town official will serve on Visit Tucson’s board of directors. Result: Vice Mayor Lou Waters is an active participant on Visit Tucson’s board of directors. Meetings Economic Impact: Per the convention sales metrics listed on page 1, the economic impact of 24 meetings booked between July 1, 2014 – March 31, 2015 by the Hilton El Conquistador Resort and the Red Lion Inn & Suites Tucson North from Visit Tucson leads is $3,428,075. Other Promotion Assistance with Oro Valley Film Initiatives:  Film Tucson Director Shelli Hall met with Oro Valley officials to discuss locations and possible expanded opportunities for the Town.  SHARK TANK (ABC-TV/Sony Pictures Television) visited Oro Valley twice to film for an update aired in February. Town Council Regular Session Item # C. Meeting Date:05/20/2015 Requested by: Amanda Jacobs Submitted By:Amanda Jacobs, Town Manager's Office Department:Town Manager's Office Information SUBJECT: Greater Oro Valley Chamber of Commerce Quarterly Report: January 1, 2015 - March 31, 2015 RECOMMENDATION: This report is for information only. EXECUTIVE SUMMARY: The 2014/15 Financial Participation Agreement (FPA) between the Town of Oro Valley and the Greater Oro Valley Chamber of Commerce (Chamber) stipulates that a quarterly report be compiled by the Chamber and submitted to Economic Development staff and Council. The enclosed report satisfies the FPA requirement for the third quarter of FY 2014/15. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: The FY 2014/15 FPA between the Town of Oro Valley and the Greater Oro Valley Chamber of Commerce is $30,000. SUGGESTED MOTION: N/A Attachments Chamber FPA Chamber Third Quarter Report RESOLUTION NO. (R)14-33 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING A FINANCIAL PARTICIPATION AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND THE GREATER ORO VALLEY CHAMBER OF COMMERCE WHEREAS, pursuant to A.R.S. § 9-500 .11 , th e Town ma y appropria te publi c mon ies for and in con nec ti o n w ith econom ic dev e lo pm ent activ iti es as lo ng as there is adequate cons id e rati on; and WHEREAS, the T own des ir es to co ntinu e to promote a bu s ine ss env ironment in Oro Valley that enhan ces eco no mic vi ta lity and im proves th e qua lity of life fo r it s residents; and WHEREAS, the Town o f Oro Valley des ir es to enter into a F inan c ia l Parti c ipati o n Agreement w ith the Great er Oro Va ll ey C ham ber o f Co mmerce; and WHEREAS, it is in the best in terest of the Town to enter int o the F in anc ial Parti c ipati o n Agreement with the Greate r Oro Val ley Cha mber of Commerce, attached hereto as Exhibit "A " and in corporated herein by thi s refere nce, to se t forth the term s and condit io ns o f the Agreement. NOW , THEREFORE, BE IT R ESOLVE D by the Mayor and Council of the Town of Oro Va lley, Ar izona , that: SECTION 1. The Financial Pal1i c ipati on Agreement between the Town of Oro Valley and the Greater Oro Va ll ey C hamb er o f Commerce, attac hed here to a s Ex hibit "A" and incorp orated herein by thi s re ference, is hereby aut hor ized a nd approved. SECTION 2. The Mayor and oth er administrative officials are hereby a uthori ze d to tak e s uch steps as nece ssa ry to execute and impl emen t the te rm s of th e Ag reement. PASSED AND ADOPTED by the Mayor and Co uncil of the Town of Or o Valle y, Arizona, thi s 4th day o f June , 2014. TOWN OF ORO V ALLEY Dr. Sa ti sh I. Hir ema h, Mayor ATTEST: APPROVED AS TO FORM: ~~ Tobin Idle s, L ega l Services Director Date: -------'-'&,----/-1----"'&,-+1--,--1 tf-'--------_ / 7 Date: ------"6'----'--f~5!+-1 LfL----_ 2 EXHIBIT" A" 3 Town of Oro Va lley lFINANClIAL PARTICJ[PATION AGREEMENT THIS AGREEMENT is mad e a nd e ntered int o thi s \ 0 da y o f ju.(lV 20 14 , by and b e twee n th e T ow n of Oro Va ll ey, a municipa l co rporati o n , h erei nafte r c all e d th e "T own" and th e G reater O ro V alley C hamb er of Commerce , a n o n -p ro fit corpo rati o n, he re in a ft e r c all ed t he "Agency". WITNESSETH WHEREAS, it h as been det e rmined that the actIVItIes o f A ge ncy are in the publi c i nterest, a nd a r e s uch as to improve a nd prom ote th e public welfare of t he Town; and WHEREAS, th e Mayo r an d Co un c i l ha ve d e termin e d that t o fin anc iall y part ici pate in the pro m o ti o n of th e acti v it ies o f Agency is a publi c purpose in th at th e ac ti v iti e s co n fe r direct benefit of a ge neral chara cter to a signi fi c ant part of th e public . N OW THEREFORE, in co n s iderati o n o f th e mutual covena nt s and cond it io n s hereinafte r se t f o rth , th e parti es he reto d o mutuall y ag ree as fo ll ows: Section 1: S tatement of Pu rpo se Agenc y wi ll pr ov ide tour is m a nd v is itor 's services a nd infonnati o n to T o wn re sid e nts an d seaso nal touri sts and any o ne indi catin g an interest in locating a bu s in ess o r re siden ce in th e Town . Section 2: Services to be Performed bv Agency A gency p erfo rman ce meas w'es fo r Fiscal Year 201 41J 5 are a s fo ll ows: 1. Bu sine ss Recruitm e nt, R e te nti on and Ouireach a. The Chamber w ill co ntinue to parti c ipat e in the T own's Bu s ine ss Rete nti o n an d Expan s ion (B R&E) Progr am. b . T h e C h amber e nhan ced t he T own 's ex is ting Sh o p Oro Va ll ey c ampai g n by c reat in g a Sho p Oro Va ll ey Coup o n B oo k in FY201 21J3. T he Sh op Oro Val ley Coup o n w ill be created annuall y b y th e C ha mbe r. Th e final draft of the S ho p O ro Valle y Co up o n B oo k will be coo rdin ated between th e C hamber Presid e n t/CEO a nd the Eco no mi c D eve lopment Mana ge r. c. T o expand up o n the S hop Oro Va ll ey ca mpaign and th e OV D o llars progra m , the C hamber w ill coo rdin a te at le as t tw o "S h o p Oro Va ll ey" s pec ia l event s w ith Oro Va lle y bus ine sses. d. The C h a mb e r w ill serve as a seco nd di stribut io n poi n t fo r OV Dollars a nd w ill pro v id e minimum total sa le s o f $1 0,000 during th e peri o d o f thi s contract. e. T he Chamb e r s ha ll wo rk to a ss is t th e Town in e mph as izing the imp o rtanc e o f suppo rtin g loca l re tail e rs/bu s ine sses through educational and prom oti o nal effOi t s and wi ll di s pl ay th e f o llowing m ateria ls at the C h a mbe r o ffice s: Oro Va ll ey Bus ine ss Nav igato r, S h op Oro Va ll ey C ampaign an d OV D olla rs and othe r Town of Oro VaHey FINANCIAL PARTJ:CIIPATION AGREEMENT economic development related materials as deemed appropriate by the Chamber President/CEO and Economic Development Manager. 2. Special Events a. The Chambe r will coordinate ribbon cuttings for new Oro Valley businesses. b. The Chamber will host four Oro Valley educational forums that will be open to members and non-members . c. The Chamber will co ll ect marketing material from Oro Valley area businesses that will be given to attendees and athletes, during special events. The material will be provided to the Economic Development D ivision one week prior to the day of the event. d. The Chamber will provide $]0 in OV Dollars to 500 athletes of the 20]5 Arizona Distance Classic. The total cost will be split between the T own of Oro Valley, M3S Sports and Visit Tucson . e. During thi s Agreement, Town officials will attend Chamber breakfasts, luncheon s and mixers free of charge as long as each official pre-registers for each event. f. The Town w ill receive one complimentary table of 10 for the Annual Chamber meeting. g. The Town will receive eight complimentary tables of 10 to the State of the Town of Oro Valley Address and Luncheon. h . Annual Chamber membership dues to be paid by the Town shall be included as part of the monetary consideration of this Agreement. I. During the tenn of this Agreement, the Agency will refrain fr om endorsing any candidate for Mayor or Council mcmber of the Town of Oro Valley. Section 3: S ervices to be Provided by the Town All funding is subject to the Town's budget appropriation s . For this Agreement, up to Thirty Thousand Dollars ($30 ,000) shall be allocated to Agency. Section 4: Responsibility for Open Records Agency agrees to open to the public all records relating to an y funds directly received from the Town that Agency distributes to any organization and/or individual. Section 5: Evaluation C riteria and Reporting In order to assess the impact of Agency, the Town reserves the right to evaluate performance, and to hav e access to ;ill pertinent info rmati o n nece ssa ry to make evaluations. A . Agency agrees to submit to the Town, through the Economic Developmen t Divi s ion , quarterly reports addressing the progress of Agency in achieving its Program of Work. Reports shall be sub mitted within thirty (30) working day s of the end of each calendar quarter. B . Agency agrees to give explanation s for any variance in th e expected perfo rmance for each measure. 2 Town OfOTO Vaney FiNANCIAL PARHCIPATION AGREEMENT C. A ge n cy agrees to g ive projected performance fo r each meas ur e through the end o f the fi sca l year (June 30th). D. Agency agrees to review and present s uch rep o lts to the T own Co un c il in o pen m ee ting s o n a n "as reques ted" bas is. Section 6: Accountabi lity Agency s hall maintain a true and accurate acc o unting system which meets generally accepted accounting principles , and which is capable of p rope rl y accounting for a ll expend itu re s and receipts of Agency on a tim e ly bas is . In additi o n , Agency s hall maintain ev idence o f it s compliance with t he n o ndi sc riminatio n pro vis io n s of thi s Agreement. Agency 's acco unting system s ha ll permit separate , id entifiable accounting for all fund s provided by the Town pursuant to thi s Agreement. Agency shall prov ide the Financ e D epa ltm en t o f th e Town, w ithin four (4) months after the clos e of Agen cy's fi scal year, a co py o f the finan cia l au dit o f Agency's o perat ion s by an in dependent ceJtifi ed public acco un tant, al o n g with any management letter and , if appl icab le, Agen cy's plan for correctiv e a c ti on. If Agency d oes not have an audit, it s h all submit within three (3) m o nth s after the c lose of it s fiscal yea r, a co mplete accounting of T own fund s received . Thi s accounting must be approved b y th e Finance Department of th e T own as suffi c icntl y de s criptive and complete. If for good reaso n Agency cannot meet the times es tabl ished fo r s ubmi ss io n of finan c ial reportin g, Agency s h all no tify th e Finance Department in writ in g t he reason for the delay, prov id e an expected completi o n date and reque st a waiver of the due date. At a n y tim e during or after th e peri o d of thi s Agreement, the Town Finance Department and /or a Town agent may audit Age n cy's overall finan c ial operation or co mpliance with the nondi scriminati o n clause of t hi s Ag r eeme nt [or the Agreement peri od . Agency shall prov ide any financia l repo rt s, no nd iscriminati o n p o li cies and procedures or ot he r documentati o n necessar y to accompli s h s uch audits. Section 7 : Matching Grants Agen cy a g ree s to obtain Ma yo r and Counc il approv al prior to appl yi n g for any matching grants invo lv in g the comm itm e nt of T own fund s . Section 8: No ndiscrimination Agency , in its employmen t policie s and pra cti ce s, in it s publi c accom modation s and in it s prov is ion o f serv ices s hall o be y al l releva nt and applicab le, federal, state, and loca l law s, regu lati o ns a nd standard s r e latin g to di s criminati o ns, bia ses, and /o r lim it ati on s, in c ludin g , but no t limited to, Titles V I an d V II o f the C iv i l Ri g ht s Ac t of 1964, the Age Di sc rimin at io n in 3 Towill of Oro Valiey FINANCIAL PAR'HCIPAnON AGREEMENT E mpl oyment Act of 1967 , the Americans with Disabilities Act of 1990 , the A rizona Civil Rights Act, the Ar izonans with Disabilities Act, the Human Relations provisions of the Oro Va ll ey Code, and the Mayo r and Council policy adopted on September 25, 2000, prohibiting the direct o r indirect g rant of discretionary Town funds to o rgani zati ons that have a policy of exclusionary discrimination on the basis o f race, color, religion, ancestry , sex, age, disability, national o rigin , sexua l orientation, gen d er identity, familial statu s or marital status. See Administrative Guidance Re : Non-Di sc riminati on Po li cy for Programs Funded by the Town of Oro Valley, attached and incorporated herein by this refe rence. Section 9: Sub-rec ipien t Funding Agreements Agenc y agrees to include in all o f its sub-recipient funding agreements the nondiscrimination provisions contained in Secti o n 8 herein. Section 10 : Term of Agreement This Agreement sha ll be effective from July 1,2014 through June 30, 2015. This Agreement may be extended at the so le optio n o f the T own for additional fiscal year(s) only under the following co nditi ons: A. The Mayor and Council of the Town determine the services of Agency a re in the public interest and a ll ocat e funds therefore; and B. Th e par1ies mutually agre e to a scope of services to be provided by Agency in any s ub sequent fiscal year. Any extension of this Agreeme nt shall be memorialized in writin g and s i gned by the Par1ies. Section 11: Payment W ithholding, Reduction, or Termination The T own may withho ld who le or part of the schedu led payment, reduce, o r terminate funding a llo cat ion s t o Agency if: A. Services are not rendered. B. Agency fails to s uppl y informa tion or reports as required. C. Agency is not in compliance w i th agreed upon disbursement documentation and /o r oth e r proj ect p erforman ce. D. Agency fai Is to make required payments to s ub contractors. E. The Town has reasonable ca u se t o believe Agency i s not in co mpliance with th e nondiscrimination clau se ofthis Agreement. F. The Ma yor and Co un ci l fail to appropriate all or pari of the funds for this Agreement. Such payment r eductions o r payment terminati o n may result in Agen cy receiving a lesser total Town allocation unde r this Agreement than the maximum funding allo cated. If reasons for w it hholding payments other non-appropriation of funds have been correcte d to the sat isfaction of the Town, any amounts due shall be processed. 4 Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT T he T own w i ll be reimbursed f o r any fund s expe nded for serv ic e s n o t rendered. In add iti o n , Agency s h a ll return to the Town any T own fund s p rov ided purs ua nt to thi s Agreement th at have not been ex pe nd ed by Jun e 30, 20 15. Section 12: Termination of A greement Thi s Agreement may be terminate d at any time by mutual written consent, o r by e ith e r party giv in g thirty (30) days w ritten no tice to the o th e r party o r at such time , as in t he opinion of the Town , Agency's perfonnan ce here und e r is deemed un sati sfactory. Section 13: Method of Pavment Th e parties hav e agreed that Agency w ill receive up to $30,000. Di sbursement of fund s by the Town is s ubject to th e a nnu a l app rop riati o n b y th e T own Cou n c il and th e limi tatio ns o f the s tate budget la w. Pay m ent s s hall be mad e on a qua r te rl y basis comm encing Jul y 1,20 14 . Payments a re to be made wi thi n fort y (4 0) da ys a ft e r the clo se o f each preced in g quarte r. S ection 14: Indemnification Agency agrees to indemnify, defend and save harm less the T o wn , it s Mayo r and Cou n ci l, appo inted board s , committ ees, and co mmi ss io ns, officers, employees , a nd in s urance carriers, i ndividually and collect ive ly, from a ll losses, claims, suits, demand s, expen ses, s ubrogati o ns, an o rn ey's fee s, o r actions of a n y kind a nd nature re sulting from personal injury to any perso n , inc ludi n g e mpl oyees of Agency or o f any s ubco ntracto r em pl oyed b y Agency (includin g bodily injury and death ); cla im s base d up o n di sc rimination an d /o r v iolatio n o f civi l ri g ht s; o r damages to a ny property, aris ing or a ll eged t o ha ve ari sen out of the work to be p e rfo rmed here un de r, excep t a n y s u ch injury o r dama ges ar is in g o ut of th e so le negligence of th e Town, it s officers, agent s, or e mpl o yees. W o rke r s' Co mp e ns ati o n in surance and/or se lf -insu ra n ce carri e d by the T own d o n ot apply to e mpl oyees o r vo lunteers ac ting in any capacity f or Age n cy. Section 15: Independent Contractor The partie s s tipulate and agree that A gency is n o t a n emp loyee of the T own and is perform in g its duti es he reu nd er as an Indepe nd e nt Contracto r , s upp ly in g its own emp loyees and maintaining its o wn in surance, workers ' compensati o n in s urance and h andling all of it s own inte rn al accounti ng. The T o w n in no way contro ls, di rec ts o r ha s any r es p o nsibility f o r the action s of Agency . Sec tion 16: Insurance Agen cy agrees to: A . Obtain in s uran ce covera ge o f th e t ypes a nd amo u n ts requi red in thi s Sec ti o n a nd keep s uc h in s ur a n ce coverage in force thro ug hout th e life o f thi s Agreement. Al l po li cies wi ll contain 5 Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT an endorsement providing that written notice be given to th e Town at least thirty (30) calendar days prior to termination, cancel lati on, or reduction in coverage in any policy. B. The Compre h ensive General Liability Insurance policy will in cl ud e the Town as an additional in sured w ith respect to liability arising out of the performance of this Agree m ent. C. Agency wi ll provide and maintain minimum insurance limits as follows: COVERAGE AFFORDED I. Workers' Compensation 2. E mplo yer's Liability 3. Comprehensive General Liability In s uranc e -- In c ludin g: (I) Products and Completed Operations (2) Blanket Contractual LIMITS OF LIABILITY Statute $100,000 $1,000,000 -Bodily Injury and Combined Si ng le Limit $100 ,000 Property Damage D. Agency shall adequately insure it sel f against clai m s based upon unlawful discrimination and violatio n of c i vi l ri g ht s. Th e cost of this insurance s hall be borne by Agency. Section 17. Use of the Town Logo The Town Logo shall be used for the recognition of th e Town's contribution to Agency only. Section 18 : Conflict oflnterest Th is Agreement is s ubject to the conflict of interest provisions of A.R.S. § 38-5 1 I , et seq . IN WITNESS WHEREOF, the parties hereto have executed thi s Agreement as of the date first above written. 6 TOWN OF ORO VALLEY, a municipal corporation Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT ATTEST: . Bower , as Town Clerk and not personally Date: to l iP /ILl 7 7 APPROVED AS TO FORM: ~a Tobin Sidles, as Legal Se rvices Director and not personall y Date:_JUG'-f-!-.L?,I-+!;--iI1 __ _ GREATER ORO VALLEY CHAMBER OF COMMERCE., a non-pro fit Co rp oration Agency Repre s entative and no t perso nall y Title T'1l"~.bJea 1--/ c. ~o State of Ar izona ) ) ss. Co unty of ) Iii On this Iv day of ~{~ ,20 14 ,D(J.(lIIl · ~,knownt o m e(o be th e per so n whose name is s ub scr ibed (0 the with in in strum ent, perso nally appeared before m e and acknowled ged tha t he/she executej the sa me fo r the purposes co ntained. Given under m y hand and sea l on ~Vvu..-,. l'O ,20 14. My Co mmi ss ion Expires: '?J /:>1£ / :;2.0 I 'f • 7 • OFFICIAL SEAL · " Teresa Bracamontf' $; .; NotarY Public -Ari zon a > Pima County >~. M Commission Ex Ir., 3/26 2016 ~. ,,,_~~~~ ....... o.o,.;' 1 QUARTERLY PROGRESS REPORT January 1, 2015 – March 31, 2015 Submitted To: Amanda Jacobs, Economic Development Manager By: Dave Perry, President/CEO In accordance with Resolution No. (R) 14-33 A. Tourism, Visitors Services and General Information The Greater Oro Valley Chamber of Commerce has provided tourism and visitor’s services and information to Town residents and seasonal tourists and anyone indicating an interest in locating a business or residence in the Town over the past three months. Below is data on activity that the Chamber has addressed through this quarter: Category Jan 2015 Feb 2015 March 2014 Total 1. Business Retention Site Visits 5 3 5 13 2. OV Dollars Distribution 0 0 $220 $220 3. Ribbon Cuttings 1 1 2 4 4. Breakfasts, lunches, mixers 8 1 5 14 5. Relocation Packages 6 7 7 20 1. The Chamber President and/or staff attended Business Retention Site Visits with the following businesses: Sunshine School, My Gym, Silk Expressions, the Happy Saguaro, Circus Furniture, Heart & Soul Gymnastics, Anytime Fitness (Magee/Oracle), America’s Mattress, Village Bakehouse, Cactus Quilt, the Garden Gate, Big Lots and zPizza. 2. OV Dollars: The Chamber is responsible for activating and distributing $10,000 in OV Dollars cards this fiscal year. This quarter the Chamber activated 2 cards totaling $200. The Chamber has already exceeded the performance goal activating 166 cards totaling $28,890. Per our agreement, the Chamber will help provide $10 in OV Dollars to 500 athletes of the 2015 Arizona Distance Classic. The total cost will be split between the Town of Oro Valley, M3S Sports and Visit Tucson. The Chamber provided the Town with $1,250. 3. Ribbon cuttings/ground breakings were held for T-Mobile, Copper Health Oro Valley, Goodyear and Breadsmith. 4. 14 Town officials took advantage of the free Chamber breakfasts, luncheons and mixers. 5. 20 relocation packages were distributed in the third quarter. 6. Per our agreement, the Chamber is supposed to create an annual Shop Oro Valley Coupon Book. The Chamber President consulted with the Economic Development Manager and they both agreed the coupon book was no longer financially feasible. To replace the coupon book, the Chamber gathered discounts to 14 businesses during the 2 weekend of March 20 – 22 weekend to over 1,800 athletes who attended the Arizona Distance Classic. Additional Information The Chamber arranged meals for 150 swim meet volunteers at the Arizona State FAST championships March 5-8 at the Oro Valley Aquatic Center. We arranged a total of 1,500 meals over a 3-1/2-day period. Oro Valley businesses were very generous – we had participation from Wal Mart Super Center, Wal Mart Neighborhood Market, Village Bakehouse, Dickey’s Barbecue Pit, Mama’s Pizza, Carrabba’s and El Charro Oro Valley. Chamber’s direct out-of-pocket expense for food was $948.60. The Chamber assisted as a co-sponsor for the Arizona Wine Growers Association second Off the Vine Festival at Steam Pump Ranch on Feb. 21. Primary form of support was allotment of advertising credit in The Arizona Daily Star. Chamber program speakers during the quarter included HSL Enterprises’ Humberto S. Lopez on Jan. 15, Up With People founder Blanton Belk on Feb. 26, and Pima County Supervisor Ray Carroll on March 26. Chamber hosted network development events at Oro Valley Hospital, celebrating its 10th anniversary Jan. 14; Sunshine School in Oro Valley, Jan. 23; Alfonso Gourmet Olive Oil & Balsamics Feb. 5; Golf Club at Vistoso, Feb. 19; and BMO Harris Bank, March 19. Chamber president / CEO Dave Perry spoke at Arizona Association of Economic Development panel Jan. 28, and addressed a Doctors Day gathering at Oro Valley Hospital on March 30. Town Council Regular Session Item # D. Meeting Date:05/20/2015 Submitted By:Gary Bridget, Human Resources Department:Human Resources Information SUBJECT: Approval of the 2015/16 Employee Healthcare Insurance Premium Rates and Health Savings Account Contributions RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: Changes to employee's health insurance premiums are historically approved by Town Council. The recommended employee rates for 24 pay periods for 2015/16 are as follows: PPO - Per Pay Period Premium Rate Current Proposed Know Your Numbers Employee Only $10.00 $10.00 $0.00 Employee + Spouse $58.54 $63.39 $53.39 Employee + Children $38.31 $41.14 $31.14 Employee + Family $100.19 $109.21 $99.21 High Deductible Health Plan (HDHP) - Per Pay Period Premium Rate Current Proposed Know Your Numbers Employee Only $10.00 $10.00 $0.00 Employee + Spouse $34.27 $36.70 $26.70 Employee + Children $24.15 $25.57 $15.57 Employee + Family $55.09 $59.60 $49.60 Employees would pay either the proposed rate or the "Know Your Numbers" rate if they participate in the program. The proposed increase for employees and the Town is 10% over last year’s rates. The proposed increase for the Town would result in an estimated additional Town-paid premium increase of $258,000 annually over last year based on 274 eligible participants. Like last year, the Town will contribute $1,000 annually for employee only and $1,250 annually for employee with dependents for those choosing the High Deductible Healthcare Plan (HDHP), which will be deposited to their Health Savings Account (HSA). BACKGROUND OR DETAILED INFORMATION: CBIZ, our benefits consultant, is recommending these increases based on United Healthcare's actuarial study of our benefits. Factors related to the increase include: Healthcare reform - new taxes, copayments and deductibles included in out-of-pocket max Increased claim costs - Fiscal year 2014/15 is trending to be the most expensive claim year yet Expected annual increases in the cost of providing medical care The increase in employee and Town premiums will generate an additional $293,200 for a total The increase in employee and Town premiums will generate an additional $293,200 for a total of $2,524,200 for 2015/16. These increases are built into the recommended budget. In addition, the premium increases were discussed during benefit presentations, employee budget presentations and department meetings. CBIZ recently conducted an analysis of our claims experience since fiscal year 2012 to determine what our costs would have been if we had remained fully insured. Their analysis concluded that the Town of Oro Valley has saved over $925,000 during this period by moving to the self-funded model. FISCAL IMPACT: Based on current benefit enrollment numbers, the Town-paid premium costs will increase from $1,970,000 in FY 2014/15 to $2,228,000 for FY 2015/16, an increase of $258,000. Employee-paid premiums will increase from $261,000 in FY 2014/15 to $296,200 for FY 2015/16, an increase of $35,200. Overall, total health premium contributions to the Self-Insurance Benefit Fund will increase by $293,200 from $2,231,000 in FY 2014/15 to $2,524,200 for FY 2015/16. These premiums are expected to cover budgeted health claims costs for FY 2015/16 of $2,007,850. SUGGESTED MOTION: I MOVE to (approve or deny) the recommended premium rates and health savings contributions as presented. Town Council Regular Session Item # E. Meeting Date:05/20/2015 Requested by: Kristy Diaz-Trahan Submitted By:Kristy Diaz-Trahan, Parks and Recreation Department:Parks and Recreation Information SUBJECT: Resolution No. (R)15-35, approving the donation of scoreboards from the Oro Valley Fast Pitch Softball League to be installed on the two softball fields at Riverfront Park RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: In 2012, the Oro Valley Fast Pitch Softball (OVFPS) league raised funds for the purchase and installation of four shade covers to go over the bleachers at the Riverfront Park softball fields. OVFPS's most recent fundraising efforts have focused on the purchase of electronic scoreboards. The league reached their financial goal this year and would like to have these scoreboards installed by the end of June 2015 in order to be ready to host the All-Star tournament. BACKGROUND OR DETAILED INFORMATION: The Oro Valley Fast Pitch Softball (OVFPS) league has called Riverfront Park home for nearly 10 years. The league has worked hard to provide a fun, competitive recreational girls softball league and has turned out several college-level players. In addition to youth sport development, the OVFPS raises funds to give back to its community. In 2012, the league raised funds for the purchase and installation of four shade covers, which are currently over the bleachers at the Riverfront Park softball fields. OVFPS's most recent fundraising efforts have been focused on the purchase of electronic scoreboards, which they reached their financial goal this year and would like to have these scoreboards installed by the end of June 2015 in order to be ready for the All-Star tournament. The scoreboards will be placed along the outfield fences. The scoreboards are a Nevco Model 1625, which is a basic scoreboard that includes both inning and the timing feature displaying both minutes and seconds using digital colons. Balls, strikes, and outs are indicated with bulls-eye indicators, and these scoreboards also include a 3’ x 2’ sponsor area. Additional description information is provided in the second attachment. FISCAL IMPACT: The estimated operating cost of these scoreboards is approximately $200 per year, which is based on two, five-month seasons at $20 per month. SUGGESTED MOTION: I MOVE to (approve or deny) Resolution No. (R)15-35, as presented. Attachments (R)15-35 Scoreboards for Riverfront Park Scoreboard Specs RESOLUTION NO. (R)15-35 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND ACCEPTING A DONATION FROM ORO VALLEY FAST PITCH SOFTBALL LEAGUE FOR TWO SCOREBOARDS TO BE INSTALLED ON TWO SOFTBALL FIELDS LOCATED AT RIVERFRONT PARK WHEREAS, The Town of Oro Valley desires two electronic scoreboards to be installed at two softball fields at Riverfront Park; and WHEREAS, The Oro Valley Fast Pitch Softball League desires to donate two scoreboards as herein described to the Town as provided for in Exhibit A; and WHEREAS, it is in the best interest of the Town of Oro Valley to accept the donation of two electronic scoreboards from Oro Valley Fast Pitch Softball League in be installed on the two softball fields at Riverfront Park. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: 1. The Park and Recreation Director and other administrative officials, or their designees, are hereby authorized to take such steps as necessary to donation and installation of the electronic scoreboards from Oro Valley Fast Pitch Softball League in be installed on the two softball fields at Riverfront Park. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this 20 th day of May, 2015. TOWN OF ORO VALLEY, ARIZONA Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date Date EXHIBIT “A” 2 Si z e: 10' x 5' X 8" (3.05 x 1.52 x .20 meters) Approximate hanging weight: 160 Ibs. (73 kg) Digit Size : 18" Digit Color : High Intensity Red or Amber Scoreboard idea l fo r Baseball/Softball/Soccer facilities. Designed to withstand wind load speed zones exceeding 150 mph. Opel'ate wired or wireless. La l'ge digits easily seen ll'Om long distances. Whi t e outline striping separates leatures lo r greatest readability. Bright, long lasting, energy efficient LEO s. Gasketed digits reduces watel' intake. FleXible mounting . Can mount directly to columns OR on laterals lor complex or retro-lit Installations. Flush sign mounting. Combine your scoreboard with a Nevco monochrome or full~olor message center to create a complete scoring and display system. TearnlSponsor signs also available . I INTEGRATED DISPLAY AND SCORING SOLUTIONS Model 1625 (Outdoor) Baseball/Softball/Soccer Scoreboard SCOREBOARD/CONTROL OPERATING FEATURES MODELl625 I M PC(W)·415/6 I MPCWWIRELESS I MPCXWIRELESS TIMI NG Displays on t wo digi t s. Bi-direct iona l UP or Displays on two digits. S i-di rect ional UP or Disp lays on two digits. Bi -directional UP or 18" High Intensity Red or DOWN count. Any number can be set between DOWN coun t. Any numbe r can be set between DOWN count. Any number can be set between Amber LED Dig its 0:00-99:59. Minutes are di splayed until clock 0:00-99:59. Minutes are displayed un t il clock 0:00-99:59. M inutes are disp layed unti l clock reads below one min ute , then seconds are reads below one minute, th en seconds are reads below one minute, then seconds are displayed . When time is off, time alternately displayed. Whe n time is off, t ime alternately displayed. When t ime is off, time alternate ly disp lays minutes and seconds . When the ll1in -displays m in utes and seconds. When the min -displays minutes and seconds. W hen the min- utes are cou nting down, the r ight colon l ig ht utes are counting dow n, the right co lon light utes are count ing down, the r ight co lon light blinks each second, top r ight colon light bl inks bl inks each second, top ri gh t colon li ght bl i nks bli nks each second, top r ig ht colon light bli nks if in first 30 seconds, bottom right colon if in first 30 seconds, bottom r ight co lon if in fi rst 30 seconds, bottom r ight colon b lin ks if in last 30 seconds. Time numera ls blinks if in last 30 seconds . T ime numerals blinks if in last 30 seconds . T ime numerals tum off at :00. tum off at :00 . turn off at :00. TEAM SCORES Displays 0-99 Displays O-'N Di splays 0 ·99 18/1 High Int ensity Red or Amber LED Dig its INNING/PERIOD Disp lays 0-9 Displays 0-9 Displays 0-9 18/1 High Intensity Red or Amber LED Dig its INDICATORS THREE FOR BA L L BASEBALL:THREE FOR BALL BASEBALL:THREE FOR BALL 3/1 diameter High Intensity T WO FOR ST RIKE T WO FOR STRIKE TWO FOR STRIKE Red or Amber LED clust er TWO FOR OUT TWO FOR OUT TWO FOR OUT H OR E Displ ays H or E us ill9 the B AS EBA LL: Dis p lays H or E BASE BA LL : Dis pl ays H or E For hit or error Inn in g L ED uni t usi ng the I nni ng LED un it. u si ng the In ning LEO unit. HORN Sounds automa ti ca lly a t 0 :00 f or a m inim um Sounds a utomatically at 0 :00 for a minimum Sounds automatiCG l1y at 0:00 fora m in im um of tv.o (2 ) seconds . May om it automati c of two (2) seconds . May omit automati c of t'MJ (2 ) seconds . Can sou nd manu ally at h om. CAll soun d manually at any t ime. hom . Ca n so und manually at any t ime . any t ime . PITCH COUNT NlA Su pported. Su pported . I ntegnlt es w1t h P CD disp la y. Integrates wit h P CD d i ~p la y. Cil ntl illied by Mn d·h!:l d swl lchts. R~uire5 Pitth Coun t MPCX contrOl . PIfCHTlMER NlA Su ppo rted. Supported. Intel3rates -,yj th <;1 5 20 disp lay. I ntegrates with 9 520 d isp lay. Con[Jil ll~ by han d4rld ~td!ts. ~!Jli'6 SCOIOG T MPCX clJ'l tral SEGMENT TIMER Requi r es M PCW·6 or 7. Su pp or t ed. Supported. Cilntl olle<:l by ren j ·h!!I:I 5wl t l;h~. Contro lle-:I by hdn d·h!!l d slVi tch~s. Requi res S~Qm!!nt TI me r MPC X con t rol. In addition to the st ana!lrd 15 co l ors, Nevco ca n match an y PM S co lor: Pl ease co ntact your loca l Dis p lay a nd Scori ng Ca1sultant for pri ci ng i nfomlation . '99 ""'. "'''' AGENCY APPROVAL: U UCU L listlOd, FCC, CE, IN DUSTR Y CANA DA . SCOREBOARD: Si ze 1 0 'L x s 'H x 8 "0 (3.05 x 1.5 2 x .2 0 mt:ters ), construct ed of al um i num. Scoreboard has 1 " w h ite ou tl ine stripln(J. HanljD;J wei9ht approxi m ately 160 Ibs. 0 3 kO). CAPTIONS: HOM E, GUE STS , INNIN G/PER IO D, TI M E, BA L L, ST RI K E, OUT, w hite 6 "h igh. SPONSOR AREA: 3'x2' availabl e sponso rsh i p area. • 95 "". 'I1J LED UNITS: Seven-bar $!!gmented di gi ts wit h protective al umi num co-/er. POWER: 120 VAC, 1.1 Amps,SOlbO Hz. , 240 VAC, 05 Amps,SO/60 Hz. Requ i res earth oround. BUILT-IN LIGHTNING PROTECTION: Al l model s fe atu r e fi ber-optic Iso l atio n ci rcu it ry prov i dinlJ add iti ona l protedlon against lioht n inlJ strikes . ,-----------------------------------------------------------------------------------------------------------, , , GUARANTEE, TO VIEW OR REC EI VE THE MOST RECEN T COPY OF OUR GUARAN TE E, PLE ASE VISIT: WWW.NEVCO .CO MIIN FOI GU AR ANTEE.PHP U.S. SERVICE , 1·800-851-4040. INTERNATIONAL SERVICE, 1-618-664-0360. CANADA SERVICE , 1-800-461-8550. , , , , , , , , , ,------------~----------------------------------------------------------------------------------------------, Town Council Regular Session Item # 1. Meeting Date:05/20/2015 Requested by: Julie Bower Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING THREE APPLICATIONS FOR A SERIES 10 (BEER & WINE STORE) LIQUOR LICENSE FOR GIANT STORE #617 LOCATED AT 8080 N. ORACLE ROAD, GIANT STORE #812 LOCATED AT 10505 N. ORACLE ROAD AND GIANT STORE #813 LOCATED AT 12885 N. ORACLE ROAD RECOMMENDATION: Staff recommends approval of these three liquor licenses to the Arizona Department of Liquor Licenses and Control for the following reasons: 1. No protests to these licenses have been received. 2. The necessary background investigations were conducted by the Police Department. 3. The Police Department has no objection to the approval of the three Series 10 Liquor Licenses. EXECUTIVE SUMMARY: Three applications for interim permits and new Series 10 (Beer & Wine Store) licenses have been submitted by owner Roger Burton for Giant Store #617, #812, and #813 located at 8080 N. Oracle Road, 10505 N. Oracle Road and 12885 N. Oracle Road, respectively. Mr. Burton has submitted all necessary paperwork to the Town of Oro Valley and the Arizona Department of Liquor Licenses and Control, and has paid all related fees associated with applying for the liquor licenses ($500 Application Processing Fee). BACKGROUND OR DETAILED INFORMATION: This non-transferable, off-sale retail privileges liquor license allows a retail store to sell beer and wine (no other spirituous liquors), only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises. A retailer with off-sale privileges may deliver spirituous liquor off of the licensed premises in connection with a retail sale. Payment must be made no later than the time of delivery. In accordance with Section 4-201 of the Arizona Revised Statutes, the applications were posted for 20 days on the premises of the applicant's three properties, ending April 22, 2015. No protests were received during this time period. Police Chief Daniel Sharp completed a standard background check on Giant Store #'s 617, 812 and 813 and owner Roger Burton. Chief Sharp has no objection to the approval of the three Series 10 (Beer & Wine Store) licenses. FISCAL IMPACT: Per Ordinance No. (O)11-16, the Town of Oro Valley charges a $500 liquor license application processing fee to cover the costs incurred by the Town to process the application. Per Section 8-2-6 Schedule of the Oro Valley Town Code, persons licensed by the State of Arizona to deal in spirituous liquor within the Town shall pay an annual license fee of $80.00 to the Town. SUGGESTED MOTION: I MOVE to (recommend or deny) approval of the issuance of a Series 10 Liquor License to the Arizona Department of Liquor Licenses and Control for Roger Burton for Giant Stores #617, #812 and #813 located respectively at 8080 N. Oracle Road, 10505 N. Oracle Road and 12885 N. Oracle Road. Attachments Giant Store #617, #812 and #813 Series 10 Liquor Licenses TO: Mike Standi s h FROM: ~ Daniel G. Sharp DATE: Apri l 29 , 2015 DANIEL G . SHARP G II EF O F PO LI C E RE: Background In vest iga ti on, Appl ication for Liquor Licen se G iant #617 at 8080 N. Orac le Rd Giant #812 at 10505 N Oracle Rd Giant #8 13 at 12885 N Oracle Rd On April 29, 2015 , the Oro Valle y Po lice Department completed th e s tandard background check on Agent Rog er K Burton for th e three li sted Giant s tor es. The Oro Vall ey Police Depart ment ha s no objec tion s to the issuin g ofa li quor licen se to Agen t Roger K Burton for Giant sto res. 11000 N. La Caliada Drive· Oro Valley, AZ 85737 Phone 520-229-4900 • Fax 520-229-4979 • www.ovpd.org "'R'K' or;'15"" ,':'11 TO V Ii I Jt· r ll 1...... I Arizona Dep~:rtTT)ent of Liquor lice~'ses and Control , 800 West Washington ;5th:Ffoor " ~,)Wf>H6'enix :'Ariz()h1 85007 '. ! H,:t;:,w ~iN.~~j~ii6 r :g~v:;:' r 1~}"""'g0254251Ai '~' , .;j:' r'~'.;':~:~;~~·;!:~;~;\ .-,,~~:~ ;;'~;'~~~i{:~;':;t,,~:;.:; ... ~. '. APcPLlCATION FORLIQUORLlCENSIi ,.';" "~:' ":"TYPE ' ORPRINr;WirHBt:ACK INK' '{,,,,,", . ~',., .,"""_',,:,,,;~. ,··1:·l't·"':' ... r+~F.-···-%";'~t--,( .;"u'-"i-~,_~'~-;i,..:L '-'!'~': '_v Notice: Effective Nov. 1, 1997;'AU ~h ~-Fs ;'Age~~, Partn tfrs~si8hholders! offici~!~6 r:'Manage;;; acti Jel~ I ~volved 'in the dayte day operations of the business must attend a Oepa'r1[i1e!l~ appr9ved liquo,r J ~w}r~l~l~g ~_«?l;IrSe~~·r ·pn?yi~~ pr~of of atte~~~~c~,wit~in the last five years. See page 5 of the Liquor licensing requlrements ~~~,,""iS,;;',)'~";';' ... ~ .If" ~..-l,'.->::'>"" ':'<': .. " ,.' ~, hV;;i(' \·>ti~<,r // SECTION 1 This application is fo):'a:<. ; ';SECTION 2/~ype of ownership: o MORE THAN ONE LICENSE '\."~~ ,., '.' " .. >' ,i'" / 181 INTERIM PERMIT Complete SeeJitJ"n 5 1 <, :. 0 J.T.W.RO.S. Complete Section 6 ~ NEW LICENSE Complete Sectiohs' 2, 3, 4, 13, 14,,15)16 .< 0 INDIVIDUAL Complete Section 6 o PERSON TRANSFER (Bars & Liqybr~Stores O'NLY),j,c/< , .. " 0 PARTNERSHIP Complete Section 6 Complete Sections 2, 3, 4, t1J.113,;15,'.1~' ' .. ~'.:",,:,;J,:: .. '," Gl CORPORATION Complete Section 7 o LOCATION TRANSFER (Bars ~rr& Liquor slcMsONL'i') ) .,,~ ~ LIMITEd Lii\BILITY co, Complete Section 7 Complete Sections 2, 3/4;.12;:'13; 1 5;.i~;~"~;}';' -' ' ... ' .<' Ei .CLU~ 'Complete Section 8 o PROBATElWILL ASSIGNMENTIOivORCE DECREE , c,c'-:,o>',.:5 0 GOYERNMENT Complete Section 10 ,' ... ,"."""' ....... ,".~,"""~.~' >0" ->' .,', n' ,"~', ",.". ,'. ". ~ ,~-, Complete Sections 2, 3;'4, 9, 13, 16 '(fee~:not re,qui[~q)/;'.,o "Gl TRUST Complete Section 6 o GOVERNMENT Complete Sections 2, 3, 4, 10,·13f,t5,'/~,'·:-.; ;f'" 0 OTHER (Explain) --====-:==-==-,-__ SEcTiON3T;;0;;e':;-a;;;ee:-L~N;-;(s):\:7cS\ O~TlO-- --- 1. Type of License(s): Beer and Wine Series 10 "" f If"). ~artmQBe On ly 2, Total fees attached: $ C)l.8;& APPLICA TlON FEE AND INTERIM PERMIT FEES (IF APPL~/C;;;:A-;-B~L'C-E~JC"'A~R~E~N;;O=T-;;R:;;:EC;:;FU;-;N;;D;::-A7B::::L-;-E=-• ...J The fees allowed under ARS, 44,6852 will be charged for all dishonored checks. ---------------------- SECTION 4 Applicant !ElMr 1, OwnerlAgent's Name: D Ms , Burton, Roger Kenneth (Insert one name ONLY to appear on license) Last First 2. CorpJPartnershipILL.C,: Western Refining Retail, LLC Middle IQ\DScd-\&- (Exactly as it appears on Artides of Inc. or Articles of Org.) 3, Business Name: Giant Store #617 (Exactly as it appears on the exterior of prem ises) 6\DD Cj004 4. Principal Street Location 8080 N, Oracle Road Or o Valley Pima 85737 (Do not use PO Box Number) City County Zip 5, Business Phone: 520·742·9880 Daytime Em I 6. Is the business located within the incorporated limits of the above city or town? IlQYES ONO 7, Mailing 8, Price paid for license only bar, beer and $ Type $ DEPARTMENT USE ONLY Fees \DD-\OrT Interim Permit $ ---;;:;!::::d~d.:~:d--~~~:=-- TOTAL OF ALL FEES Finger Prints Site Inspection Application Is Arizona Statement of Citizenship & Alien Status For State Benefits complete? ~ES 0 NO Accepted by \XA Da te 8 ~d-4 -\ 5 Lic . # \ 0 \ D 'OIl D 1f712013 'Disabled individuals requiring special accommodation, please call (602) 542·9027. 1 r1AR 3W15P M 6:1 Q TOV • J ..... ' Arizona Dep",ftment of LiquorJiCE'nses and Control , 800 West Washingf6 n ;5t~'Floor t .::~ .. ;':~ \ '" ~"""'-' ~ \",. ,-';' ~ ,;f'.:;;-V'"'' " :! " . : .. Phoenlx, Arizona .B.5007 .~,!. -~'. ~"'i"'-"':;"'~~,f l'""'v_ " ,\" www.azliquor.gov , .. ;v'''' ,-'._:.'._~" .~~ ,,-....... , •. ~~ ',_,c,' -.,"'. ":'if ': .602'542-5141 >' .~J~dt~~l g~ ;~~~~'I'bu~'~'LICENS6 ',' ,:;.', "TYPE OR PRINT.lNITH SLACK INK ',: , ,.--: ,.,)J",. . -', " j;:~. '''<.?{ j.-: .. ~"-r;o ::' •. ': "~:' 'J, .......... _ Notice: Effective Nov. 1, 1997: All Owners. Agents. Partn ers: Stockholdersr _Officers~ or~Manaqers actively Invol ve d in the day to day operations of the b~siness mus: attend ~ Dep.i rtm'~t ~p~roved liquol '~1"!1'1)~,g~?~,~~',O!,_jJrqyi,~~ p,r.?of of a~n ~!-nc~"withli1 the last five years. See page 5 of the liquor licenSing requlrements;--,,_ ",,;: '-.-,>'-J" ~'! ~ ::'-', ,:,,.,:, '~;. , . ~' ,~.';" it-'~"/ SECTION 1 This application :i;; !or a: ;:;~l '", ~:'":; : ".;;, " >! ~i~~ECTldN 2 Type of ownership: D MORE THAN ONE LICENSE \ :.', '"":,,.':, 'i'"'' ,"7)/ .'.·/[··r .J / , 181 INTERIM PERMIT Complete Section 5 ,,"" .;, ";. ','''.' D J.T.W.R.O.S. Complete Section 6 181 NEW LICENSE Complete Sectil1~~,2,,3, 4, 13, 14;,1.~, 1~ ,.''':, .,' D INDIViP0AL Complete Section 6 D PERSON TRANSFER (Bars & Liq~W. Store~ 9~~;Qf .,,;' ".' D Pi\,RTf'JER,SHIP Complete Section 6 Complete Sections 2, 3, 4, ,11;'.13, 15,,1,6,;. ,~,,>,,'i,:' '" D.cqRP9~TION Complete Section 7 D LOCATION TRANSFER (Bars a~d Liquor StoresqNLN).'~ ,\ r,·· '.' ~,L1M,ITEbLl,ll,BILITY CO. Complete Section 7 Complete Sections 2,3/4,12,013, 15,16}", , ' D ,CLU,~c:illliplete Section 8 D PROBATElWILL ASSIGNMENT/DIVORCE DECREE ',',.·~';'\··' D GPVERNMENT Complete Section 10 w ....... U1 Complete Sections 2, 5;4,9;'1;£ t/f(fee;r,e.irequireoj">, '(. ".DTRUST Complete Section 6 D GOVERNMENT Complete Sections 2,3, 4, 10,13i,15,:Y~,;:;':I' D OTHER (Explain).-==-==-==-:=-: __ ___ SEcTiON3T;;0;;e':;a;;;ee:-LZe"N~(~);"~;?7i B\ 587ID9 - - - - - 1. Type of License(s): Beer and Wine Series 10 2. Total 'f~s attached: I $ ;::::)..rj~n~nIY I APPLICA TlON FEE AND INTERIM PERMIT FEES (IF APPLICABTi) ARE NOT REFUNDABLE. The fees allowed under A.R.S. 44"6852 will be charged for all dishonored checks. --------------------_ ... SECTION 4 Applicant 1. Owner/Agent's Name: ~~~. Burton, Roger Kenneth p\ DS '65() ~ (Insert one name ONLY to appear on license) last First CJ..--...\ r"M~~r,",l ~ 2. Corp.lPartnership/L.L.C.: Western Refining Retail, LLC ~v kd '---'UW, <7-' (Exactly as it appears on Artides of Inc. or Articles of Org.) 3. Business Name: Giant Store # 812 6 \ D 'J.. 'OD::3 'is --------~(~~a-c~tly-a-si~ta-p-pe-a-~-o-n~~-e-e~~e~no-r-of~p-~-m~iS-eS~)---r------------------~~~--- 011.0 valkl'f 4. Principal Street Location 10505 N. Oracle Rd. ffiB<>fl Pima 85737 (Do not use PO Box Number) City County Zip 5. Business Phone: 520"742"3275 Daytime Phone:_ Email 6. Is the business located within the incorporated limits of the above city or town? IiiJYES DNO 7. Mailing Address: Zip $ Type $ DEPARTMENT USE ONLY \00 tr c;rcr $~{l~a~~~od=-- TOTAL OF ALL FEES Fees: Site Inspection Finger Print s Interim Permit Application of Citizenship & Alien Status For State Benefits complete? J2(yES D NO Accepted by:.~~~~=->--Date 3 -dLJ -) ':J Lic . # \ Q\ 0'8/ to ~ 11712013 ividuals requiring special accommodation, please call (602) 542"9027. 1 Il nf\ Jtl l. ... W I'\ 1'~l' t V v , ' Arizona Dep,a!tm ~nt of Liquo~.,USen~e5 and Control ; ,890 W,eJt Washi,!J gton, 5ti1 Floor . Phcienix;'Arizl'>rl a 85007 . , •• -'.-':' 1'f.:r-:;;r-.. ": .~. " . www.azilquor,gov , \ .. " '. ,-, ;,.'" . -"'. "",-,," ~ .. I: ,,, "." ;602 ~542-S1041 ' "; • .'.~.-,,, ~ _._ ' :, ,'~':. '-'j;. ", .,1, ,. APPLICATION FOR LIQUOR LlCENSE _ >' ...... ~>,;fyPE 9R,PRINT WirHBLACK llll~, ",~;. ,. , . ',", ,. ",,", ~ ~. . ',lj .. '-',', 'i' ... '1 ; ,., " ." ", , " Notice: Effective Nov. 1, 1997, All Ownersj Agents. Partners. Stockholders. Officers: or,ManagerS"actjvelv Involved In the day to day operations of the b~slness must attend a Departr,nent appr(;~ed liquor la..v'.tr~inln~fc;~~~e or p~gYi~ef proof of at,tendance}Nlthin the last five years. See page 5 of the liquor licensing requirements : "'.'''' }, '~'., 1'.:.:., :.' "": ( . SECTION 1 This applicatidnisf5 r a: """, -,' '~ . . D MORE THAN ONE LICENSE '\ \. ;'J SECTI()~.-,2 Type of ownership: 181 INTERIM PERMIT Complete Se2,ut:!n 5 "" D J ,T.,!)(.Rp,S. Complete Section 6 181 NEW LICENSE Complete Secti'i!n,!,2,,3, 4, 13, 14, 1_5.-16 " .' ,D INDlVJpqAL Complete Section 6 D PERSON TRANSFER (Bars & UquorStores ON~ Y)':". .: ,'.,,:. D PARTNERSHIP Complete Section 6 Complete Sections 2, 3, 1, U;:,13, 15,'1~:, ;-;'-',,,:,'.X " (' " D .cOSPo~TION Complete Section 7 D LOCATION TRANSFER (Bars imdUquor Stores ONLN) ., : gJ LlMITI;DLlABILITY co, Complete Section 7 CompleteSections2,3;4;.1 2,13,15;16 .',. ~;-' ' ElCLUB 'C6mpleteSectionB D PROBATElWILL ASSIGNMEN,TI[jI.y'OI3CE.D_~,eRE\¥'~ .,,\.;",:. D G9\,1 El;ltJMf~T Compl~te Section 10 Complete Sections 2, 3, 4, 9, 13, 16 (fee rot 'r~ql!lr~q) ,.' '.:.\., D TRUST Complete Section 6 D GOVERNMENT Complete Sections 2, 3, 4, 10, 13,;~5i '16 ~. -:;f" D OTHER (Explain) -====--=::-:=c-:cc-:c- SEcTiON'3 T;; o;;-e=a;-;ee:-L~N;-;;~);·'<V0"163) -elY - - - 1, Type of License(s): Beer and Wine Series 10 \,;' I ::artm~e Only 2, Total fees attached: ,$ CLad lTV APPLICA nON FEE AND INTERIM PERMIT FEES (IF APPL''-;/';:;CA~BL'fE~J:.LA;-;R~E=-N;-;O=T-;:R;-;:E;-;:FO;-;U-:-:ND-=-A-:-B-=-L-;-E=-.-1 The fees allowed under A .R.S. 44-6852 will be charged for all dishonored checks. --------------------_ ... SECTION 4 Applicant 81Mr 1. Owner/Agent's Name: 0 M~,_B_urt-:o_n_,_R_o g=_e_r_K_en_n-:e_thc_--------___,:::_:------------:c::-:-::-- (Insert one na me ONLY to appear on license) La st First Midd le 2 , corp.lpartnership/L.L.C ,:_w:..:e~st:.,;eo-rn:..R-:ce_fin_i",ng,,-R_e:..ta:..iI:,-' L:..:L:-=:C,-,-----;c;-:-,..,-:-=-,:-:-;=-;-______ --'6"-'-\LDIL>Q-'-'-O..LUto'-i.\:l..=t..?-.~ (Exactly as it appears on Artides of Inc. or Articl es of Org.) 3, Business Name:..;G:.::ia:.::n:.:.t :::.5t:.:o.:..:re:.::#:..:8=1:::.3-,,--,, ___ ::---;--;--;----;----:-__________ -'6=' =D:.::';;,=-'d.=\~Q;,.b~.L (Exactly as it appears on the exterior of premises) -f?~1 Vc.1f~'( 4, Principal Street Location :..12:::8:.:8:::.5",N:... o=ra:.:.c..:le::-R=-d=-, -",...-,-,. ______ = _____ P_im_a_-::_c_--8-,57:::-3-7--- (Do not use PO Box Number) City County Zip 5, Business Ph one : 520-742-3275 Daytime Phone_ 6. Is the business located within the incorporated lim its of the above city or tow n? I Iii:!VES DNO 7, Mailing !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!=:-___ -,,:-___________ _ 8 Price paid for license only bar, beer and Fees \00 Appl ica tion \00 Interim Permit or liquor store : Type $ DEPARTMENT USE ONL V C);±- Si te In spection Finger Prints T y pe $ $ ----='&a;L::2';~""==TOTAL OF ALL FEES Is Arizona Statem~ Citizenship & Alien Status For State Benefits co mplete? ~ES D NO Acceptedby r .A Q,j ,0V1 Da te 3 -c9Y -\-5 Li c.# \ \, [J3Jlo] \ 1nt2013 'Disabl'e!lirldividuals requiring special accommodation, please call (602) 542·9027, 1 License Type : Series 10 Beer and Win e Store This non -tra ns ferable , off-sale retail privileges liquor license allows a retai l store to sell beer and w ine (no other spirituous liquors), only in the original unbroken package , to be taken away from the premises of the retailer and consumed off the premises . A retailer w ith off-sale privileges may deliver spirituous liquor off of the licensed premises in connection with a retail sale . Payment must be made no later than the time of delivery. Series 10 (beer and wine store) license applicants may apply for unlimited sampling privileges by completing the Sampling Privileges f orm. The Sampling Pri vi leges form will require approval from local governing bodies; therefore the 105 day issuan ce timeframe wil l apply . Upon approval of Sampling Pri vi leges , a new li ce nse w ith a "series 10S" designation wi ll be issued to the licensee for display in a conspicuous , public area. The "se ries 1 OS" sampling privileges are not transferable . Upon owner or loca tion transfer of a series 10 (beer and wine store) license , all sampling privileges cease and the new owner of the series 1 0 (beer and w ine store) license must apply for sampling privileges. "Series 1 OS" (beer and w ine store w ith sampling privileges) licensees are required to comply wit h sampling regulations detailed in A.R.S.§4-206.01 (J), 1 -8. All other sampling may be conducted upon approval of a DLLC Sampling Request form , and compliance wit h A.R.S.§4-243 (B) and R19-1-228 is required. Reference A.R.S.§4- 206.01 (J) ADDITIONAL RIGHTS AND RESPONSIBILITIES The retailer must complete a state- approved Record of Delivery form for each spirituous liquor retail delivery. Applicants , licensees , and managers must take a Title 4 training course (liquor handling, laws and regulations) prior to approval. A pregnancy wa rning sign for pregnant wome n consuming spirituous liquor must be posted within twenty (20) feet of the cash register or at point of display . An Employee Log must be kept by the licensee of all persons employed at the premises including each employee 's name , date and place of birth , address and responsibilities . Town Council Regular Session Item # 2. Meeting Date:05/20/2015 Requested by: Stacey Lemos Submitted By:Stacey Lemos, Finance Department:Finance Information SUBJECT: PRESENTATION OF FIVE-YEAR FINANCIAL FORECAST THROUGH FY 2019/20 RECOMMENDATION: This item is for presentation and discussion. EXECUTIVE SUMMARY: The Town's adopted financial policies provide "as a part of the annual Town budget preparation cycle, the Finance Department shall prepare a minimum 5-year financial forecast of projected revenues and expenditures to measure the financial sustainability of the Town's operations and service levels." As such, staff will present the 5-year financial forecast through FY 2019/20 for the General Fund, Highway Fund and Bed Tax Fund. The forecast assumptions were compiled by referencing several sources of data, including the University of Arizona, Joint Legislative Budget Committee (JLBC), State Finance Advisory Committee, Arizona Department of Revenue and the Arizona Department of Transportation. Staff also incorporated Town historical trend data and professional judgment into formulation of this forecast. BACKGROUND OR DETAILED INFORMATION: Attached to this communication are the following fund forecasts: General Fund 5-Year Forecast of Revenues and Expenditures by Category General Fund Forecast Assumptions Graph of Forecasted Revenues, Expenditures and Fund Balance Overall, the General Fund remains stable over the 5-year horizon, with moderate revenue growth and an emphasis on fiscally conservative spending. Revenues in the General Fund reflect 2% - 4% growth in recurring revenue sources, such as State shared revenues and local retail sales tax. One-time revenues generated from construction sales taxes and building permits are slightly more volatile with fluctuation in the forecasted single-family residential (SFR) permits issued per year, as well as completion of one-time commercial development projects included in the forecast. The forecast assumes residential construction will peak in FY 16/17 and FY 17/18 with 300 SFR permits issued each year, declining to 200 in FY 19/20. The forecast assumes a steady, conservative level of commercial construction with infill projects and potential development continuing in Innovation Park, San Dorado commercial center, and on available parcels along Tangerine and Oracle Road. General Fund expenditure projections reflect the continued commitment to providing fair employee General Fund expenditure projections reflect the continued commitment to providing fair employee compensation, maintaining adequate funding of the Town's rising pension and health insurance costs, minimizing operations and maintenance (O&M) budget increases, and allocating remaining available resources to asset replacement (computers and vehicles) and capital infrastructure needs. Capacity for capital infrastructure needs are expected to fluctuate, based on available funding sources and the re-establishment of the transfer of construction sales taxes to subsidize Highway Fund operations beginning in FY 2016/17. The fund balance in the General Fund is maintained at healthy levels over the five-year period at $10 million to $10.1 million, which is above the Town's adopted policy requirement of 25% of adopted expenditures each year. Highway Fund 5-Year Forecast of Revenues and Expenditures by Category Highway Fund Forecast Assumptions Graph of Forecasted Revenues, Expenditures and Fund Balance Highway Fund revenues are comprised primarily of State shared highway user (gas tax) revenues and local construction sales taxes (transferred from the General Fund beginning in FY 16/17). The State shared highway user revenues through FY 16/17 include the impact of Senate Bill 1487 signed by the Governor last year, which allocates additional highway user funds to counties, cities and towns. The projections for these revenues are provided by the Arizona Department of Transportation. The construction sales tax revenues transferred from the General Fund will maintain the overall fund balance in the Highway Fund at roughly $1 million each year. Highway Fund expenditures reflect similar assumptions as those included in the General Fund forecast for personnel and O&M costs. Funding for the pavement preservation program is included in the forecast and ranges from $1.3 million to $1.4 million per year. As with the General Fund, capacity for capital needs in the Highway Fund are expected to fluctuate, based on available funding sources. The fund balance in the Highway Fund is projected to decrease to approximately $1 million by FY 16/17 and will be maintained at about that same level through FY 19/20. Bed Tax Fund 5-Year Forecast of Revenues and Expenditures by Category Bed Tax Fund Forecast Assumptions Graph of Forecasted Revenues, Expenditures and Fund Balance The Bed Tax Fund captures revenues generated by the Town's 6% lodging tax on hotels/motels. State law requires that two-thirds of our bed tax collections be allocated to tourism promotion purposes and economic development. Revenues are expected to grow at a healthy level following planned renovations at the Hilton El Conquistador and continued economic recovery projected in the tourism industry. Bed Tax Fund expenditures reflect existing contract amounts with Visit Tucson and the Greater Oro Valley Chamber of Commerce, as well as continued funding for SAACA and special events. Also included in the fund are the debt service payments for the Aquatic Center bonds, repayment to the General Fund of $35,000 per year for borrowed reserves used toward the Aquatic Center construction costs, and payment to the General Fund for the incremental increased operating costs of the Aquatic Center, which is expected to gradually decrease over the next few years. The FY 19/20 ending balance in the Bed Tax Fund is projected at almost $470,000. FISCAL IMPACT: N/A N/A SUGGESTED MOTION: N/A Attachments General Fund Forecast General Fund Assumptions General Fund Graph Highway Fund Forecast Highway Fund Assumptions Highway Fund Graph Bed Tax Fund Forecast Bed Tax Fund Assumptions Bed Tax Fund Graph TO W N O F O R O V A L L E Y Fi v e - Y e a r F o r e c a s t FY 2 0 1 6 / 1 7 F Y 2 0 1 9 / 2 0 PR O J E C T E D PROJECTED Be g i n n i n g F u n d B a l a n c e 9 , 9 5 1 , 1 3 7 $ 9 , 9 9 4 , 6 7 8 $ 1 0 , 0 3 5 , 4 1 0 $ 1 0 , 0 5 9 , 1 7 8 $ RE V E N U E S Lo c a l S a l e s T a x e s 1 5 , 3 6 2 , 4 6 7 1 5 , 3 5 0 , 6 5 4 1 6 , 6 9 7 , 2 3 9 1 6 , 9 1 7 , 6 4 6 1 6 , 9 2 9 , 3 5 7 1 7 , 1 1 0 , 9 3 5 Li c e n s e s & P e r m i t s 1 , 4 8 8 , 2 2 6 1 , 7 6 4 , 0 0 0 2 , 4 0 6 , 6 0 0 2 , 2 6 2 , 6 4 8 2 , 0 3 3 , 8 7 7 1 , 7 7 5 , 2 9 4 St a t e & F e d G r a n t s 2 , 0 8 4 , 7 0 4 1 , 9 8 5 , 8 4 5 1 , 9 4 5 , 1 0 3 1 , 9 6 4 , 5 5 4 1 , 9 8 4 , 2 0 0 2 , 0 0 4 , 0 4 2 St a t e S h a r e d R e v e n u e s 1 0 , 3 0 3 , 7 6 2 1 0 , 4 2 8 , 5 3 1 1 0 , 7 3 5 , 9 9 3 1 1 , 0 3 4 , 4 1 6 1 1 , 3 2 5 , 8 4 7 1 1 , 5 2 3 , 1 5 2 Ot h e r I n t e r g o v e r n m e n t a l 1 5 , 0 0 0 1 0 5 , 0 0 0 1 0 5 , 0 0 0 1 0 5 , 0 0 0 1 0 5 , 0 0 0 1 0 5 , 0 0 0 Ch a r g e s f o r S e r v i c e s 1 , 7 9 4 , 6 2 9 1 , 8 7 3 , 8 3 4 1 , 9 4 8 , 7 8 7 2 , 0 0 7 , 2 5 1 2 , 0 6 7 , 4 6 9 2 , 1 2 9 , 4 9 3 Fi n e s 1 2 0 , 0 0 0 1 2 0 , 0 0 0 1 4 5 , 0 0 0 1 5 0 , 0 0 0 1 6 0 , 0 0 0 1 6 0 , 0 0 0 In t e r e s t I n c o m e 9 0 , 0 0 0 9 4 , 4 0 0 9 6 , 2 8 8 9 8 , 2 1 4 1 0 0 , 1 7 8 1 0 2 , 1 8 2 Mi s c e l l a n e o u s 1 3 5 , 0 0 0 1 3 5 , 0 0 0 1 4 0 , 0 0 0 1 4 0 , 0 0 0 1 4 0 , 0 0 0 1 4 0 , 0 0 0 Ot h e r F i n a n c i n g S o u r c e s 1 8 5 , 0 0 0 3 0 5 , 0 0 0 29 5 , 0 0 0 28 5 , 0 0 0 275,000 265,000 TO T A L R E V E N U E S 3 1 , 5 7 8 , 7 8 8 $ 3 2 , 1 6 2 , 2 6 4 $ 3 4 , 5 1 5 , 0 1 1 $ 3 4 , 9 6 4 , 7 2 9 $ 3 5 , 1 2 0 , 9 2 8 $ 3 5 , 3 1 5 , 0 9 6 $ GE N E R A L F U N D FY 2 0 1 4 / 1 5 F Y 2 0 1 5 / 1 6 FY 2 0 1 7 / 1 8 F Y 2 0 1 8 / 1 9 11 , 5 3 4 , 0 2 3 $ 9 , 8 5 6 , 6 1 6 $ ES T I M A T E D RE C O M M E N D E D PR O J E C T E D PROJECTED 05/11/2015 TO W N O F O R O V A L L E Y Fi v e - Y e a r F o r e c a s t FY 2 0 1 6 / 1 7 F Y 2 0 1 9 / 2 0 PR O J E C T E D PROJECTED GE N E R A L F U N D FY 2 0 1 4 / 1 5 F Y 2 0 1 5 / 1 6 FY 2 0 1 7 / 1 8 F Y 2 0 1 8 / 1 9 ES T I M A T E D RE C O M M E N D E D PR O J E C T E D PROJECTED EX P E N D I T U R E S Pe r s o n n e l 2 1 , 4 9 0 , 9 9 8 2 2 , 4 4 0 , 0 7 3 2 3 , 2 8 9 , 0 4 6 2 4 , 2 1 1 , 8 2 2 2 5 , 1 6 6 , 1 0 6 2 6 , 1 2 8 , 7 0 8 Op e r a t i o n s & M a i n t e n a n c e 7 , 0 6 5 , 0 3 9 7 , 3 8 3 , 1 5 0 7 , 5 1 3 , 5 7 9 7 , 5 0 2 , 7 6 5 7 , 6 1 6 , 0 7 1 6 , 9 3 0 , 3 0 7 Ca p i t a l O u t l a y 42 9 , 1 9 3 5 3 7 , 7 1 0 1 8 9 , 0 4 0 1 9 2 , 9 2 1 1 9 6 , 8 7 9 2 0 0 , 9 1 7 Us e o f C o n t i n g e n c y 30 0 , 0 0 0 - - - - - Tr a n s f e r s O u t 3 , 9 7 0 , 9 6 5 1 , 7 0 6 , 8 1 0 3, 4 7 9 , 8 0 5 3, 0 1 6 , 4 9 0 2,118,103 2,015,227 TO T A L E X P E N D I T U R E S 3 3 , 2 5 6 , 1 9 5 $ 3 2 , 0 6 7 , 7 4 3 $ 3 4 , 4 7 1 , 4 7 0 $ 3 4 , 9 2 3 , 9 9 8 $ 3 5 , 0 9 7 , 1 5 9 $ 3 5 , 2 7 5 , 1 5 9 $ Su r p l u s / ( D e f i c i t ) ( 1 , 6 7 7 , 4 0 7 ) $ 9 4 , 5 2 1 $ 4 3 , 5 4 0 $ 4 0 , 7 3 1 $ 2 3 , 7 6 9 $ 3 9 , 9 3 8 $ En d i n g F u n d B a l a n c e 9 , 8 5 6 , 6 1 6 $ 9 , 9 5 1 , 1 3 7 $ 9 , 9 9 4 , 6 7 8 $ 1 0 , 0 3 5 , 4 1 0 $ 1 0 , 0 5 9 , 1 7 8 $ 1 0 , 0 9 9 , 1 1 6 $ Re s e r v e 2 9 . 6 % 3 1 . 0 % 2 9 . 0 % 2 8 . 7 % 2 8 . 7 % 2 8 . 6 % as % o f E x p e n d i t u r e s 05/11/2015 GENERAL FUND FORECAST REVENUE ASSUMPTIONS Revenue Category Assumptions Local Sales Taxes No annexations assumed -All categories 3-4% growth per year in retail tax collections except construction 3% growth per year in restaurant/bar tax collections 2% growth per year in utility tax collections -Construction Revenues range from $3.4M to $4.4M per year depending on single family residential (SFR) and commercial development forecast Forecast is conservative for new one-time commercial development Impact of recent legislative changes to construction sales tax reporting not known at this time Assumes no further legislative changes to construction sales tax reporting Licenses & Permits Residential Bldg Permits - SFR Forecast: FY 15/16 - 200 FY 16/17 - 300 FY 17/18 - 300 FY 18/19 - 250 FY 19/20 - 200 SFR revenue/permit of $4,800 - average over last 4 years Miscellaneous residential permit revenues of $175K - average over last 4 years Commercial Building Permits - Revenues stable over last 4 years of approx. $350K/yr Revenues include All Seasons facility at Innovation Corporate Center in FY 15/16 and Amphi school in FY 16/17 Grant Revenues Minimal growth projected for public safety grants and RTA reimbursement per year for Transit operations State Shared Revenues Projections based on Joint Legislative Budget Committee quarterly report (April 2015) Slow growth projections of 2-3% are reflection of economic sluggishness and legislative tax changes Possible impact to Town's allocation in FY 16/17 following 2015 Census - not factored in to the forecast Charges for Services Growth of 3-4% per year Interest Income 2% growth per year Fines Forecast based on historical collections Other Intergovernmental Includes Pima County animal control revenues and reimbursement of Library building & maintenance costs Miscellaneous No growth projected over the forecast horizon 05/11/2015 GENERAL FUND FORECAST EXPENDITURE ASSUMPTIONS Expenditure Category Assumptions Salaries and Benefits Step increases and 3.5% merits, 5% public safety pension increases; 2% health insurance premium increases Forecast does not include any staffing level increases Operations & Maintenance Minimal inflation Forecast assumes continued downward pressure on operating costs General Plan update completed in FY 16/17 Oracle Crossings and Phase II Steam Pump Village rebates end in fall 2015; OV Marketplace tax rebate ends in spring 2019 CIP Funding Shown as transfers out to CIP Fund Capacity will be limited to available funding and can be expected to fluctuate Transfers of construction sales tax to the Highway Fund will impact the remaining capacity available for CIP funding Debt Service Transfers Ongoing (transfers for Series 2005 debt service resume in FY 16/17) Construction Sales Tax to HW Fund Portion of construction sales tax allocated to Highway Fund shown as transfers out 05/11/2015 $‐ $5 , 0 0 0 , 0 0 0 $1 0 , 0 0 0 , 0 0 0 $1 5 , 0 0 0 , 0 0 0 $2 0 , 0 0 0 , 0 0 0 $2 5 , 0 0 0 , 0 0 0 $3 0 , 0 0 0 , 0 0 0 $3 5 , 0 0 0 , 0 0 0 $4 0 , 0 0 0 , 0 0 0 FY 14 / 1 5 Es t i m a t e d FY 15 / 1 6 Re c o m m e n d e d FY 16 / 1 7 Pr o j e c t e d FY 17 / 1 8 Pr o j e c t e d FY 18 / 1 9 Pr o j e c t e d FY 19/20 Projected Ge n e r a l Fu n d Re v e n u e s , Ex p e n d i t u r e s an d Fu n d Ba l a n c e RE V E N U E S EX P E N D I T U R E S FU N D BA L A N C E TO W N O F O R O V A L L E Y Fi v e - Y e a r F o r e c a s t FY 2 0 1 4 / 1 5 F Y 2 0 1 5 / 1 6 F Y 2 0 1 6 / 1 7 F Y 2 0 1 7 / 1 8 F Y 2 0 1 8 / 1 9 F Y 2 0 1 9 / 2 0 ES T I M A T E D RE C O M M E N D E D PR O J E C T E D PR O J E C T E D PR O J E C T E D PROJECTED Be g in n i n g F u n d B a l a n c e 4 , 1 7 5 , 1 6 1 $ 2 , 9 2 6 , 6 5 3 $ 1 , 2 7 0 , 8 3 9 $ 9 9 1 , 2 4 2 $ 1 , 0 1 4 , 6 0 5 $ 1 , 0 1 7 , 5 9 1 $ RE V E N U E S Hi g hw a y U s e r T a x 2 , 8 8 2 , 4 4 5 2 , 9 8 5 , 4 6 4 3 , 0 9 0 , 6 6 3 3 , 0 6 7 , 0 8 4 3 , 1 7 2 , 2 9 1 3 , 2 8 3 , 1 4 9 Ch a r g es f o r S e r v i c e s 1 2 9 , 4 9 3 1 3 4 , 0 0 0 1 3 8 , 6 3 1 1 4 3 , 3 8 2 1 4 8 , 1 4 5 1 5 3 , 0 7 2 Li c e n s e s & P e r m i t s 5 8 , 8 8 2 5 1 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 In t e r e s t I n c o m e 2 5 , 0 0 0 2 2 , 4 0 0 2 2 , 8 4 8 2 3 , 3 0 5 2 3 , 7 7 1 2 4 , 2 4 6 Mi s c e l l a n e o u s 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 Tr a n s f e r s f r o m G e n e r a l F u n d - - 1 , 2 5 0 , 0 0 0 1 , 4 0 0 , 0 0 0 1 , 4 5 0 , 0 0 0 1 , 4 5 0 , 0 0 0 TO T A L R E V E N U E S 3 , 1 0 5 , 8 2 0 $ 3 , 2 0 2 , 8 6 4 $ 4 , 5 6 2 , 1 4 2 $ 4 , 6 9 3 , 7 7 1 $ 4 , 8 5 4 , 2 0 7 $ 4 , 9 7 0 , 4 6 8 $ EX P E N D I T U R E S Pe r s o n n e l 1 , 8 0 0 , 0 9 5 1 , 9 3 7 , 1 5 3 2 , 0 0 4 , 1 0 0 2 , 0 7 2 , 7 7 7 2 , 1 4 1 , 6 3 9 2 , 2 1 2 , 8 6 3 O& M 8 4 9 , 9 8 3 8 4 8 , 9 0 9 8 5 9 , 8 9 8 8 7 0 , 9 9 7 8 8 2 , 2 0 7 8 9 3 , 5 2 9 Ca p it a l O u t l a y 60 4 , 2 5 0 4 9 4 , 2 5 0 5 0 0 , 0 0 0 2 5 0 , 0 0 0 3 5 0 , 0 0 0 4 0 0 , 0 0 0 Pa v e m e n t P r e s e r v a t i o n 1 , 1 0 0 , 0 0 0 1 , 3 5 0 , 0 0 0 1 , 2 5 0 , 0 0 0 1 , 2 5 0 , 0 0 0 1 , 2 5 0 , 0 0 0 1 , 2 5 0 , 0 0 0 Tr a n s f e r t o D e b t S e r v i c e - 22 8 , 3 6 6 22 7 , 7 4 1 2 2 6 , 6 3 4 227,375 227,816 TO T A L E X P E N D I T U R E S 4 , 3 5 4 , 3 2 8 $ 4 , 8 5 8 , 6 7 8 $ 4 , 8 4 1 , 7 3 9 $ 4 , 6 7 0 , 4 0 8 $ 4 , 8 5 1 , 2 2 1 $ 4 , 9 8 4 , 2 0 8 $ Su r p l u s / ( D e f i c i t ) ( 1 , 2 4 8 , 5 0 8 ) $ ( 1 , 6 5 5 , 8 1 4 ) $ ( 2 7 9 , 5 9 7 ) $ 2 3 , 3 6 3 $ 2 , 9 8 6 $ ( 1 3 , 7 4 0 ) $ En d i n g F u n d B a l a n c e 2 , 9 2 6 , 6 5 3 $ 1 , 2 7 0 , 8 3 9 $ 9 9 1 , 2 4 2 $ 1 , 0 1 4 , 6 0 5 $ 1 , 0 1 7 , 5 9 1 $ 1 , 0 0 3 , 8 5 0 $ HI G H W A Y F U N D 05/11/2015 HIGHWAY FUND ASSUMPTIONS REVENUES Category Assumptions Local Sales Taxes -Construction Sales Tax FY 15/16 collections will remain in General Fund to cover one-time CIP projects FY 16/17 through FY 19/20 allocations shown as transfers in from General Fund Highway User Tax Projections per Arizona Department of Transportation Base HURF growth approximately 3.5% per year Assumes continued DPS sweeps, but also includes impact of SB 1487 (additional HURF allocation through FY 16/17) Possible impact to Town's allocation in FY 16/17 following 2015 Census - not factored in to the forecast Charges for Services Reimbursement from Stormwater Utility Fund for storm clean-up of streets Growth tied to annual Highway Fund personnel increases Licenses & Permits Road permits roughly flat - $50K-$60K per year based on historicals Interest Income 2% growth per year Miscellaneous $10K projected miscellaneous revenues based on historicals EXPENDITURES Category Assumptions Salaries and Benefits 3.5% merit increases, 2% health insurance premium increases, pension rates held flat Operations & Maintenance Minimal inflation As with General Fund, downward pressure on operating costs will continue Debt Service Transfers Transfers for Series 2005 debt service resume in FY 15/16 CIP Funding Capacity will be limited to available funding and can be expected to fluctuate Pavement Preservation Funding maintains current OCI rating of 77 05/11/2015 $‐ $1 , 0 0 0 , 0 0 0 $2 , 0 0 0 , 0 0 0 $3 , 0 0 0 , 0 0 0 $4 , 0 0 0 , 0 0 0 $5 , 0 0 0 , 0 0 0 $6 , 0 0 0 , 0 0 0 FY 14 / 1 5 Es t i m a t e d FY 15 / 1 6 Re c o m m e n d e d FY 16 / 1 7 Pr o j e c t e d FY 17 / 1 8 Pr o j e c t e d FY 18 / 1 9 Pr o j e c t e d FY 19/20 Projected Hi g h w a y Fu n d Re v e n u e s , Ex p e n d i t u r e s an d Fu n d Ba l a n c e RE V E N U E S EX P E N D I T U R E S FU N D BA L A N C E TO W N O F O R O V A L L E Y Fi v e - Y e a r F o r e c a s t FY 2 0 1 4 / 1 5 F Y 2 0 1 5 / 1 6 F Y 2 0 1 6 / 1 7 F Y 2 0 1 7 / 1 8 F Y 2 0 1 8 / 1 9 F Y 2 0 1 9 / 2 0 ES T I M A T E D RE C O M M E N D E D PR O J E C T E D PR O J E C T E D PROJECTED PROJECTED Be g in n i n g F u n d B a l a n c e 4 2 5 , 0 9 9 $ 4 1 4 , 9 7 0 $ 2 7 7 , 4 9 4 $ 2 5 1 , 5 1 4 $ 2 8 9 , 2 4 2 $ 363,064 $ RE V E N U E S Be d T a x e s 9 4 4 , 5 7 1 9 4 5 , 0 0 0 1 , 0 8 5 , 8 0 5 1 , 1 7 1 , 5 8 4 1 , 2 0 6 , 7 3 1 1,242,933 In t e r e s t I n c o m e 6 , 0 0 0 4, 8 0 0 4, 8 9 6 4, 9 9 4 5,094 5,196 TO T A L R E V E N U E S 9 5 0 , 5 7 1 $ 9 4 9 , 8 0 0 $ 1 , 0 9 0 , 7 0 1 $ 1 , 1 7 6 , 5 7 8 $ 1 , 2 1 1 , 8 2 5 $ 1,248,129 $ EX P E N D I T U R E S Ec o n o m i c D e v e l o p m e n t Pe r s o n n e l 2 3 8 , 4 8 7 2 5 0 , 2 0 1 2 5 9 , 2 5 4 2 6 8 , 1 1 8 2 7 7 , 2 9 1 286,786 Ge n e r a l O & M 1 2 , 8 7 0 1 5 , 2 3 1 1 5 , 3 8 3 1 5 , 5 3 7 1 5 , 6 9 3 15,849 Vi s i t T u c s o n 1 7 5 , 0 0 0 2 1 5 , 0 0 0 2 5 0 , 0 0 0 2 7 5 , 0 0 0 2 7 5 , 0 0 0 275,000 Ch a m b e r o f C o m m e r c e 3 0 , 0 0 0 3 0 , 0 0 0 3 0 , 0 0 0 3 0 , 0 0 0 3 0 , 0 0 0 30,000 SA A C A 26 , 8 0 0 3 2 , 3 0 0 3 2 , 5 0 0 3 5 , 0 0 0 3 5 , 0 0 0 35,000 Sp e c i a l E v e n t s 5 5 , 0 0 0 4 5 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 50,000 To h o n o C h u l 1 0 , 0 0 0 Lo c a l E c o n D e v M a r k e t i n g 70 , 0 0 0 7 5 , 0 0 0 7 5 , 0 0 0 7 5 , 0 0 0 7 5 , 0 0 0 75,000 Ot h e r F i n a n c i n g U s e s Tf r t o D e b t S e r v i c e F u n d 1 6 7 , 5 4 3 2 2 9 , 5 4 4 2 2 9 , 5 4 4 2 2 5 , 1 9 4 2 2 5 , 0 1 9 228,818 Aq u a t i c s / E c o n D e v G e n F u n d S u b s i d y 1 8 5 , 0 0 0 18 5 , 0 0 0 17 5 , 0 0 0 1 6 5 , 0 0 0 155,000 145,000 TO T A L E X P E N D I T U R E S 9 6 0 , 7 0 0 $ 1 , 0 8 7 , 2 7 6 $ 1 , 1 1 6 , 6 8 1 $ 1 , 1 3 8 , 8 4 9 $ 1 , 1 3 8 , 0 0 3 $ 1,141,453 $ Su r p l u s / ( D e f i c i t ) ( 1 0 , 1 2 9 ) $ ( 1 3 7 , 4 7 6 ) $ ( 2 5 , 9 8 0 ) $ 3 7 , 7 2 8 $ 7 3 , 8 2 2 $ 106,675 $ En d i n g F u n d B a l a n c e 4 1 4 , 9 7 0 $ 2 7 7 , 4 9 4 $ 2 5 1 , 5 1 4 $ 2 8 9 , 2 4 2 $ 3 6 3 , 0 6 4 $ 469,740 $ BE D T A X F U N D 05/11/2015 BED TAX FUND ASSUMPTIONS REVENUES Category Assumptions Local Sales Taxes - Bed Tax Growth in FY 16/17 and FY 17/18 attributable to El Conquistador renovations; 3% growth per year thereafter Interest Income 2% growth per year EXPENDITURES Category Assumptions Salaries and Benefits 3.5% merit increases, 2% health insurance premium increases, pension rates held flat Operations & Maintenance Visit Tucson funded at $215K-$275K per year Chamber of Commerce funded at $30K per year Special event capacity of $45K in FY 15/16 and $50K continuing capacity in future years Local economic development marketing budget of $75K per year Fund Transfers Annual transfers to Debt Service Fund for Aquatics bonds Annual transfer to General Fund - consists of incremental operating costs of expanded Aquatic Center (assuming $10K decrease/yr) and $35K repayment to contingency reserves for financing the construction of the expanded Aquatic Center 05/11/2015 $‐ $2 0 0 , 0 0 0 $4 0 0 , 0 0 0 $6 0 0 , 0 0 0 $8 0 0 , 0 0 0 $1 , 0 0 0 , 0 0 0 $1 , 2 0 0 , 0 0 0 $1 , 4 0 0 , 0 0 0 FY 14 / 1 5 Es t i m a t e d FY 15 / 1 6 Re c o m m e n d e d FY 16 / 1 7 Pr o j e c t e d FY 17 / 1 8 Pr o j e c t e d FY 18 / 1 9 Pr o j e c t e d FY 19/20 Projected Be d Ta x Fu n d Re v e n u e s , Ex p e n d i t u r e s an d Fu n d Ba l a n c e RE V E N U E S EX P E N D I T U R E S FU N D BALANCE Town Council Regular Session Item # 3. Meeting Date:05/20/2015 Requested by: Stacey Lemos Submitted By:Stacey Lemos, Finance Department:Finance Information SUBJECT: PUBLIC HEARING: RESOLUTION NO. (R)15-36, ADOPTION OF THE TENTATIVE BUDGET FOR FY 2015/16 AND SETTING THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION FOR FY 2015/16 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: This item is for Council's consideration and adoption of the Town's Tentative Budget for FY 2015/16 in the amount of $119,687,709, a $366,944 reduction from the FY 2015/16 Recommended Budget of $120,054,653 presented on April 15, 2015. Several adjustments were made to the Recommended Budget resulting in this reduction, which are explained in further detail below. Adoption of Resolution No. (R)15-36 will also set the maximum local expenditure limitation at this amount. Once the limitation is set, expenditures for the year may not exceed that amount. The Council has the authority to make changes to the budget prior to the final budget adoption scheduled for June 3, 2015; however, the total amount of the final budget may not exceed the expenditure limitation set this evening. The Council also has the authority to modify the budget throughout the fiscal year. BACKGROUND OR DETAILED INFORMATION: Staff presented the FY 2015/16 Manager's Recommended Budget in the amount of $120,054,653 at the April 15, 2015 regular Town Council meeting. This presentation, along with the full copy of the Recommended Budget, has been posted to the Town's website, www.orovalleyaz.gov. The FY 2015/16 Tentative Budget is presented for approval this evening in the amount of $119,687,709, a reduction of $366,944 from the Recommended Budget. This difference is attributable to the following adjustments made to the Recommended Budget: Description Fund Amount FY 2015/16 Recommended Budget $120,054,653 Reduction in revenues due to Amphi school construction delay General Fund (620,000) Rollover of budgeted funds from FY 14/15 to complete Naranja Park Restroom CIP project in FY 15/16 CIP Fund 145,000 Increase in Highway User Revenue Funds (HURF) revenues per revised estimates from State Highway 108,056 FY 2015/16 Tentative Budget $119,687,709 School Project Delay Due to the recent decision by the Amphi school board to delay construction of a new elementary school in Rancho Vistoso (proposed opening was for the 2016/17 school year), $620,000 in one-time construction-related revenues associated with this project were removed from the Recommended Budget. As a result, the transfer of funds from the General Fund to the CIP Fund was reduced by $420,000, and the proposed General Fund surplus (tied to one-time revenues) was reduced by $200,000 from $294,521 to $94,521. The $420,000 reduction in funds transferred to the CIP Fund were intended to be allocated to the proposed Police Property/ID and Substation Facility, with $120,000 to be allocated for FY 2015/16 and the remaining $300,000 to be banked for FY 2016/17 construction costs. As a result, the FY 2015/16 budgeted amount for this facility is reduced by $120,000 from $1,340,000 to $1,220,000 in the CIP Fund. Due to this project's location and final scope not yet being finalized, this project may be delayed until further funding sources are identified. By reducing the General Fund surplus from $294,521 to $94,521, the estimated ending fund balance at June 30, 2016 would be approximately $10 million, down from the Recommended Budget estimate of $10.2 million. This still represents a balance of 31% of budgeted expenditures in that fund, which is above the Town's policy level of 25%. Rollover of Funds for the Naranja Restroom Project The FY 2014/15 adopted budget includes $250,000 budgeted for a restroom facility at Naranja Park in the CIP Fund. Staff is currently developing a contract to move and install a modular building that will not only provide restrooms for the park, but also offer office space for future utilization. This project is underway, and $145,000 in unspent funding capacity will be rolled over into the FY 2015/16 Tentative Budget, within the CIP Fund, for completion of this project next fiscal year. Increase in HURF Revenues After delivery of the Recommended Budget to Town Council, staff received updated HURF gas tax revenue estimates from the League of Arizona Cities and Towns resulting from the amounts reflected in the final adopted State budget. These revised HURF revenues increased by $108,056, from $2,877,408 to $2,985,464, which is reflected in the Highway Fund. The above adjustments have been incorporated into the budget figures shown in the attached Official Auditor General budget forms. Also attached to this communication are the following updated pages from the FY 2015/16 Manager's Recommended Budget document: Fund Balance Report (Page 1, Recommended Budget document); General Fund Summary (Page 3, Recommended Budget); Highway Fund Summary (Page 4, Recommended Budget); and General Government CIP Fund Summary (Page 21, Recommended Budget). Council budget study sessions were held on April 22 and April 29, 2015, to provide overviews of the larger, service delivery department budgets, including the CIP. The agenda item this evening is a public hearing and approval of the resolution to adopt the FY 2015/16 Tentative Budget in the amount of $119,687,709. Once approved, the attached Auditor General Budget forms will be published for two consecutive weeks prior to the next public hearing for Final Budget approval scheduled for June 3, 2015. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (approve or deny) Resolution No. (R)15-36, adopting the Tentative Budget for fiscal year 2015/16 and setting the local alternative expenditure limitation for the fiscal year 2015/16 at $119,687,709. Attachments Adoption of FY 2015-16 Tentative Budget Auditor General Budget Schedules Updated Budget Pages C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@1C16CF57\@BCL@1C16CF57.doc RESOLUTION NO. (R)15-36 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ADOPTING ESTIMATES OF THE AMOUNTS REQUIRED FOR THE FISCAL YEAR 2015/2016 AS A TENTATIVE BUDGET; SETTING FORTH THE RECEIPTS AND EXPENDITURES/EXPENSES FOR THE FISCAL YEAR 2015/2016; GIVING NOTICE OF THE TIME FOR THE FINAL PUBLIC HEARING FOR ADOPTING THE BUDGET FOR THE FISCAL YEAR 2015/2016; PROVIDING FOR CONTINGENCIES; PROVIDING FOR THE USE OF FUNDS; SETTING THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION FOR FISCAL YEAR 2015/2016 WHEREAS, the A.R.S. 42-17101 requires that cities and towns in Arizona adopt a tentative budget by the third Monday in July of each year; and WHEREAS, the Town Council and staff held Council Budget Study Sessions on April 22 and 29, 2015 to establish and review the proposed budget; and WHEREAS, adoption of the budget will allow the Town of Oro Valley local government to provide the necessary public services for the health, welfare and safety of its citizenry. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Town Council of the Town of Oro Valley, Arizona that: SECTION 1. The statements and schedules of the tentative budget for the fiscal year 2015/2016 accompany and be included as part of this Resolution as attached hereto. SECTION 2. The statements and schedules herein contained be adopted for the purpose as hereafter set forth as the tentative budget for the Town of Oro Valley, Arizona for the fiscal year 2015/2016. SECTION 3. The statements setting forth the receipts, expenditures/expenses and amounts collectible for the fiscal year 2015/2016 accompany and be included as part of this resolution. SECTION 4 The local alternative expenditure limitation as noted on the Summary Schedule of Estimated Revenues and Expenditures/Expenses for the fiscal year 2015/2016 be included as part of this resolution. SECTION 5. The Town Clerk is hereby authorized and directed to publish in the manner prescribed by law, the estimates of expenditures/expenses, as hereinafter set forth, together with a notice that the Town Council will meet for the purpose of final public hearing and for adoption of the budget for fiscal year 2015/2016 for the Town of Oro Valley, Arizona on the 3rd day of June, 2015. C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@1C16CF57\@BCL@1C16CF57.doc SECTION 6. The money from any fund may be used for any of the appropriations except money specifically restricted by State Law or by Town Ordinance or Resolution. SECTION 7. The various Town officers and employees are hereby directed to perform all acts necessary or desirable to give effect to this resolution. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 20 th day of May, 2015. TOWN OF ORO VALLEY ___ Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: ____________________________ Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date:__________________________Date:_____________________ OFFICIAL BUDGET FORMS CITY/TOWN OF ____Oro Valley______ Fiscal Year 2016 4/15 CITY/TOWN OF ____Oro Valley______ TABLE OF CONTENTS Fiscal Year 2016 Schedule A—Summary Schedule of Estimated Revenues and Expenditures/Expenses Schedule G—Full-Time Employees and Personnel Compensation Schedule C—Revenues Other Than Property Taxes Schedule D—Other Financing Sources/<Uses> and Interfund Transfers Schedule E—Expenditures/Expenses by Fund Schedule F—Expenditures/Expenses by Department (as applicable) 4/15 Fiscal Year General Fund Special Revenue Fund Debt Service Fund Capital Projects Fund Permanent Fund Enterprise Funds Available Internal Service Funds Total All Funds 2015 Adopted/Adjusted Budgeted Expenditures/Expenses* E 38,309,033 10,007,809 1,180,694 21,736,550 0 30,785,307 5,065,545 107,084,938 2015 Actual Expenditures/Expenses** E 29,285,230 7,853,130 1,042,201 6,436,754 0 19,451,727 4,183,619 68,252,661 2016 Fund Balance/Net Position at July 1*** 9,856,616 4,605,252 157,459 13,836,503 10,894,044 482,792 39,832,666 2016 Primary Property Tax Levy B 0 0 2016 Secondary Property Tax Levy B 0 2016 Estimated Revenues Other than Property Taxes C 31,857,264 12,012,427 323,391 13,246,859 0 16,226,470 4,388,632 78,055,043 2016 Other Financing Sources D 0 0 0 0 0 1,800,000 0 1,800,000 2016 Other Financing (Uses) D 0 0 00000 0 2016 Interfund Transfers In D 305,000 0 658,750 1,999,696 0 0 0 2,963,446 2016 Interfund Transfers (Out) D 1,706,810 762,910 0 460,696 0 33,030 0 2,963,446 2016 Reduction for Amounts Not Available: LESS: Amounts for Future Debt Retirement:0 0 0 0 2016 Total Financial Resources Available 40,312,070 15,854,769 1,139,600 28,622,362 0 28,887,484 4,871,424 119,687,709 2016 Budgeted Expenditures/Expenses E 40,312,070 15,854,769 1,139,600 28,622,362 0 28,887,484 4,871,424 119,687,709 EXPENDITURE LIMITATION COMPARISON 2015 2016 1. Budgeted expenditures/expenses 107,084,938$ 119,687,709$ 2. Add/subtract: estimated net reconciling items 3. Budgeted expenditures/expenses adjusted for reconciling items 107,084,938 119,687,709 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 107,084,938$ 119,687,709$ 6. EEC expenditure limitation 107,084,938$ 119,687,709$ X * ** *** CITY/TOWN OF ____Oro Valley______ Summary Schedule of Estimated Revenues and Expenditures/Expenses Fiscal Year 2016 Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. Amounts on this line represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). S c h FUNDS Includes Expenditure/Expense Adjustments Approved in the current year from Schedule E. The city/town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. 4/15 SCHEDULE A ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2015 2015 2016 GENERAL FUND Local taxes Local Sales Tax $ 15,136,905 $ 14,802,467 $ 14,780,654 Cable Franchise Tax 540,000 560,000 570,000 Licenses and permits Licenses 182,000 188,000 192,000 Permits 1,567,547 1,234,226 1,516,000 Fees 56,000 66,000 56,000 Intergovernmental State/County Shared 10,303,762 10,303,762 10,428,531 State Grants 1,607,300 1,422,155 1,434,300 Federal Grants 597,365 662,549 551,545 Other 15,000 15,000 105,000 Charges for services Reimbursements 192,500 122,000 122,000 Fees 851,700 1,037,449 1,008,100 Other 644,795 635,180 743,734 Fines and forfeits Fines 180,000 120,000 120,000 Interest on investments Interest Income 81,125 90,000 94,400 Miscellaneous Miscellaneous 135,000 135,000 135,000 Total General Fund $ 32,090,999 $ 31,393,788 $ 31,857,264 * CITY/TOWN OF ____Oro Valley______ Revenues Other Than Property Taxes Fiscal Year 2016 Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. SOURCE OF REVENUES 4/15 SCHEDULE C ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2015 2015 2016 CITY/TOWN OF ____Oro Valley______ Revenues Other Than Property Taxes Fiscal Year 2016 SOURCE OF REVENUES SPECIAL REVENUE FUNDS Highway User Revenue Fund Highway User Fuel Tax $ 2,754,947 $ 2,882,445 $ 2,985,464 Permits 52,000 58,882 51,000 Interest Income 19,250 25,000 22,400 Charges for Services 129,493 129,493 134,000 Other 10,000 10,000 10,000 $ 2,965,690 $ 3,105,820 $ 3,202,864 Bed Tax Fund Local Sales Tax $ 944,571 $ 944,571 $ 945,000 Interest Income 4,125 6,000 4,800 $ 948,696 $ 950,571 $ 949,800 Seizures & Forfeitures - State Fund Seizures and Forfeitures $ 175,000 $ 98,037 $ 175,000 Interest Income 1,469 $ 175,000 $ 99,506 $ 175,000 Seizures & Forfeitures - Federal Fund Seizures and Forfeitures $ 250,000 $ 15,224 $ 250,000 Interest Income 1,026 $ 250,000 $ 16,250 $ 250,000 Impound Fee Fund Fees $ 26,610 36,000 $ 34,000 $ 26,610 $ 36,000 $ 34,000 Community Center & Golf Fund Local Sales Tax $ $ 200,000 $ 2,000,000 Charges for Services 1,718,547 5,400,763 $ $ 1,918,547 $ 7,400,763 Total Special Revenue Funds $ 4,365,996 $ 6,126,694 $ 12,012,427 DEBT SERVICE FUNDS Municipal Debt Service Fund Federal Grants $ 67,877 $ 67,877 $ 58,238 Interest Income 29 Miscellaneous 83,000 90,000 90,000 $ 150,877 $ 157,906 $ 148,238 Oracle Road Improvement District Special Assessments $ 175,918 $ 175,918 $ 175,153 $ 175,918 $ 175,918 $ 175,153 Total Debt Service Funds $ 326,795 $ 333,824 $ 323,391 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/15 SCHEDULE C ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2015 2015 2016 CITY/TOWN OF ____Oro Valley______ Revenues Other Than Property Taxes Fiscal Year 2016 SOURCE OF REVENUES CAPITAL PROJECTS FUNDS Alternative Water Resources Development Impact Fee Fund Development Impact Fees $ 1,409,646 $ 767,425 $ 1,331,323 Interest Income 17,050 20,000 19,840 $ 1,426,696 $ 787,425 $ 1,351,163 Potable Water System Development Impact Fee Fund Development Impact Fees $ 707,691 $ 443,075 $ 663,207 Interest Income 17,050 20,000 19,840 $ 724,741 $ 463,075 $ 683,047 Townwide Roadway Development Impact Fee Fund State Grants $ 4,060,000 $ 2,654,446 $ Development Impact Fees 900,666 347,642 424,532 Interest Income 3,000 2,473 2,000 Other 22,500 22,925 $ 4,986,166 $ 3,027,486 $ 426,532 Parks & Recreation Impact Fee Fund Development Impact Fees $ 307,772 $ 115,560 $ 171,200 Interest Income 54 $ 307,772 $ 115,614 $ 171,200 Police Impact Fee Fund Development Impact Fees $ 133,996 $ 47,718 $ 66,917 Interest Income $ 133,996 $ 47,718 $ 66,917 General Government Impact Fee Fund Development Impact Fees $ $ $ Interest Income 2 $$2$ General Government CIP Fund State Grants $ $ $ 81,000 $ $ $ 81,000 PAG/RTA Fund State Grants $ $ $ 10,414,000 Other 22,500 Interest Income 500 $ $ $ 10,437,000 Library Impact Fee Fund Donations $ $ $ 30,000 $ $ $ 30,000 Total Capital Projects Funds $ 7,579,371 $ 4,441,320 $ 13,246,859 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/15 SCHEDULE C ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2015 2015 2016 CITY/TOWN OF ____Oro Valley______ Revenues Other Than Property Taxes Fiscal Year 2016 SOURCE OF REVENUES ENTERPRISE FUNDS Oro Valley Water Utility Fund Water Sales $ 12,078,800 $ 11,793,000 $ 12,160,500 Charges for Services 3,189,200 3,143,500 3,184,200 Interest Income 51,150 75,000 59,520 $ 15,319,150 $ 15,011,500 $ 15,404,220 Stormwater Utility Fund State Grants $ $ $ 35,000 Charges for Services 789,300 789,300 787,000 Interest Income 1,000 250 250 $ 790,300 $ 789,550 $ 822,250 Total Enterprise Funds $ 16,109,450 $ 15,801,050 $ 16,226,470 INTERNAL SERVICE FUNDS Fleet Fund Fleet Services $ 1,467,800 $ 1,390,772 $ 1,333,903 Miscellaneous 151,313 175,981 194,329 State Grants 308,000 $ 1,927,113 $ 1,566,753 $ 1,528,232 Benefit Self Insurance Fund Miscellaneous $ 2,431,200 $ 2,430,200 $ 2,860,400 $ 2,431,200 $ 2,430,200 $ 2,860,400 Total Internal Service Funds $ 4,358,313 $ 3,996,953 $ 4,388,632 TOTAL ALL FUNDS $ 64,830,924 $ 62,093,629 $ 78,055,043 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/15 SCHEDULE C FUND SOURCES <USES> IN <OUT> GENERAL FUND Tfr to Municipal Debt Service Fund $$$$194,810 Tfr to Oracle Road Improvement District Fund 3,000 Tfr to General Government CIP Fund 1,509,000 Tfr from Bed Tax Fund 185,000 Tfr from Community Center & Golf Fund 120,000 Total General Fund $ $ $ 305,000 $ 1,706,810 SPECIAL REVENUE FUNDS Bed Tax Fund $$$$414,544 Highway User Revenue Fund 228,366 Community Center & Golf Fund 120,000 Total Special Revenue Funds $$$$762,910 DEBT SERVICE FUNDS Municipal Debt Service Fund $ $ $ 655,750 $ Oracle Road Improvement District Fund 3,000 Total Debt Service Funds $ $ $ 658,750 $ CAPITAL PROJECTS FUNDS General Government CIP Fund $ $ $ 1,539,000 $ Townwide Roadway Dev Impact Fee Fund 460,696 PAG/RTA Fund 460,696 Total Capital Projects Funds $ $ $ 1,999,696 $ 460,696 ENTERPRISE FUNDS Oro Valley Water Utility Fund $ 1,800,000 $ $ $ 33,030 Total Enterprise Funds $ 1,800,000 $ $ $ 33,030 TOTAL ALL FUNDS $ 1,800,000 $ $ 2,963,446 $ 2,963,446 2016 2016 CITY/TOWN OF ____Oro Valley______ Other Financing Sources/<Uses> and Interfund Transfers Fiscal Year 2016 OTHER FINANCING INTERFUND TRANSFERS 4/15 SCHEDULE D ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2015 2015 2015 2016 GENERAL FUND Clerk $ 497,102 $ $ 391,102 $ 407,900 Council 207,022 207,022 211,995 Development & Infrastructure Svcs 4,564,803 4,303,182 4,596,216 Finance 748,060 737,182 779,760 General Administration 1,867,600 1,805,600 1,804,970 Human Resources 371,998 371,998 366,775 Information Technology 1,432,374 1,432,374 1,571,326 Legal 756,855 743,405 764,837 Magistrate Court 789,826 789,826 837,629 Town Manager's Office 721,724 721,724 769,521 Parks and Recreation 2,722,617 2,722,617 3,004,988 Police 14,885,819 14,759,198 15,245,016 Contingency Reserve 10,133,233 (1,390,000)300,000 9,951,137 Total General Fund $ 39,699,033 $(1,390,000)$ 29,285,230 $ 40,312,070 SPECIAL REVENUE FUNDS Highway User Revenue Fund $ 6,798,419 $ $ 4,354,328 $ 5,901,151 Seizures & Forfeitures - State Fund 582,353 413,561 387,846 Seizures & Forfeitures - Federal Fund 564,398 328,365 287,609 Bed Tax Fund 836,029 608,157 950,226 Impound Fee Fund 26,610 26,610 50,736 Community Center & Golf Fund 1,200,000 2,122,109 8,277,201 Total Special Revenue Funds $ 8,807,809 $ 1,200,000 $ 7,853,130 $ 15,854,769 DEBT SERVICE FUNDS Municipal Debt Service Fund $ 1,002,640 $ $ 864,233 $ 961,216 Oracle Road Improvement District Fund 178,054 177,968 178,384 Total Debt Service Funds $ 1,180,694 $ $ 1,042,201 $ 1,139,600 CAPITAL PROJECTS FUNDS Townwide Roadway Dev Impact Fee Fund $ 7,037,558 $ $ 2,641,439 $ 3,143,049 Naranja Park Fund 608,821 600,000 137,056 Alternative Water Rscs Dev Impact Fee Fund 4,284,831 152,891 5,321,796 Potable Water System Dev Impact Fee Fund 4,840,758 327,424 5,324,333 Parks & Recreation Impact Fee Fund 307,852 308,369 Library Impact Fee Fund 114,798 20,000 124,798 Police Impact Fee Fund 302,238 320,571 General Government Impact Fee Fund 3,504 3,504 Recreation In Lieu Fee Fund 6,190 6,190 General Government CIP Fund 4,040,000 190,000 2,695,000 3,035,000 PAG/RTA Fund 10,897,696 Total Capital Projects Funds $ 21,546,550 $ 190,000 $ 6,436,754 $ 28,622,362 ENTERPRISE FUNDS Oro Valley Water Utility Fund $ 29,545,566 $ $ 18,439,876 $ 27,784,061 Stormwater Utility Fund 1,239,741 1,011,851 1,103,423 Total Enterprise Funds $ 30,785,307 $ $ 19,451,727 $ 28,887,484 INTERNAL SERVICE FUNDS Fleet Fund $ 2,047,943 $ $ 1,390,772 $ 1,789,162 Benefit Self Insurance Fund 3,017,602 2,792,847 3,082,262 Total Internal Service Funds $ 5,065,545 $ $ 4,183,619 $ 4,871,424 TOTAL ALL FUNDS $ 107,084,938 $ $ 68,252,661 $ 119,687,709 * Expenditures/Expenses by Fund Fiscal Year 2016 CITY/TOWN OF ____Oro Valley______ Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. FUND/DEPARTMENT 4/15 SCHEDULE E ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2015 2015 2015 2016 Clerk: General Fund $ 497,102 $ $ 391,102 $ 407,900 Department Total $ 497,102 $ $ 391,102 $ 407,900 Council: General Fund $ 207,022 $ $ 207,022 $ 211,995 Department Total $ 207,022 $ $ 207,022 $ 211,995 Development & Infrastructure Svcs: General Fund $ 4,564,803 $ $ 4,303,182 $ 4,596,216 Highway Fund 6,798,419 4,354,328 5,901,151 Townwide Roadway Dev Impact Fee Fund 7,037,558 2,641,439 3,143,049 Stormwater Utility Fund 1,239,741 1,011,851 1,103,423 Fleet Fund 2,047,943 1,390,772 1,789,162 PAG/RTA Fund 10,897,696 Department Total $ 21,688,464 $ $ 13,701,572 $ 27,430,697 Finance: General Fund $ 748,060 $ $ 737,182 $ 779,760 Department Total $ 748,060 $ $ 737,182 $ 779,760 General Administration: General Fund $ 1,867,600 $ $ 1,805,600 $ 1,804,970 General Fund - Contingency Reserve 10,133,233 (1,390,000)300,000 9,951,137 Municipal Debt Service Fund 1,002,640 864,233 961,216 Oracle Road Improvement District Fund 178,054 177,968 178,384 Benefit Self Insurance Fund 3,017,602 2,792,847 3,082,262 General Government Impact Fee Fund 3,504 3,504 General Government CIP Fund 4,040,000 190,000 2,695,000 3,035,000 Library Impact Fee Fund 114,798 20,000 124,798 Department Total $ 20,357,431 $(1,200,000)$ 8,655,648 $ 19,141,271 Human Resources: General Fund $ 371,998 $ $ 371,998 $ 366,775 Department Total $ 371,998 $ $ 371,998 $ 366,775 Information Technology: General Fund $ 1,432,374 $ $ 1,432,374 $ 1,571,326 Department Total $ 1,432,374 $ $ 1,432,374 $ 1,571,326 Legal: General Fund $ 756,855 $ $ 743,405 $ 764,837 Department Total $ 756,855 $ $ 743,405 $ 764,837 Magistrate Court: General Fund $ 789,826 $ $ 789,826 $ 837,629 Department Total $ 789,826 $ $ 789,826 $ 837,629 Town Manager's Office: General Fund $ 721,724 $ $ 721,724 $ 769,521 Bed Tax Fund 836,029 608,157 950,226 Department Total $ 1,557,753 $ $ 1,329,881 $ 1,719,747 Parks and Recreation: General Fund $ 2,722,617 $ $ 2,722,617 $ 3,004,988 Parks & Recreation Impact Fee Fund 307,852 308,369 Naranja Park Fund 608,821 600,000 137,056 Recreation In Lieu Fee Fund 6,190 6,190 Community Center & Golf Fund 1,200,000 2,122,109 8,277,201 Department Total $ 3,645,480 $ 1,200,000 $ 5,444,726 $ 11,733,804 Expenditures/Expenses by Department Fiscal Year 2016 CITY/TOWN OF ____Oro Valley______ DEPARTMENT/FUND 4/15 SCHEDULE F ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2015 2015 2015 2016 Expenditures/Expenses by Department Fiscal Year 2016 CITY/TOWN OF ____Oro Valley______ DEPARTMENT/FUND Police: General Fund $ 14,885,819 $ $ 14,759,198 $ 15,245,016 Seizures & Forfeitures - State Fund 582,353 413,561 387,846 Seizures & Forfeitures - Federal Fund 564,398 328,365 287,609 Police Impact Fee Fund 302,238 320,571 Impound Fee Fund 26,610 26,610 50,736 Department Total $ 16,361,418 $ $ 15,527,734 $ 16,291,778 Water Utility: Oro Valley Water Utility Fund $ 29,545,566 $ $ 18,439,876 $ 27,784,061 Alternative Water Rscs Dev Impact Fee Fund 4,284,831 152,891 5,321,796 Potable Water System Dev Impact Fee Fund 4,840,758 327,424 5,324,333 Department Total $ 38,671,155 $ $ 18,920,191 $ 38,430,190 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 4/15 SCHEDULE F Full-Time Equivalent (FTE) Employee Salaries and Hourly Costs Retirement Costs Healthcare Costs Other Benefit Costs Total Estimated Personnel Compensation 2016 2016 2016 2016 2016 2016 270.54 $ 16,301,577 $ 2,484,311 $ 1,878,739 $ 1,775,446 $ 22,440,073 Highway Fund 23.48 $ 1,406,310 $ 159,221 $ 205,577 $ 166,045 $ 1,937,153 Bed Tax Fund 3.00 198,828 22,806 12,297 16,270 250,201 Impound Fee Fund 0.50 22,773 2,612 390 1,846 27,621 Seizures & Forfeitures - State Fund 2.00 100,586 21,626 8,198 14,229 144,639 Seizures & Forfeitures - Federal Fund 1.00 50,293 10,813 4,099 7,114 72,319 Community Center & Golf Fund 13.36 383,746 23,117 16,182 39,472 462,517 Total Special Revenue Funds 43.34 $ 2,162,536 $ 240,195 $ 246,743 $ 244,976 $ 2,894,450 PAG/RTA Fund 1.00 $ 45,908 $ 5,266 $ 9,403 $ 4,218 $ 64,795 Total Capital Projects Funds 1.00 $ 45,908 $ 5,266 $ 9,403 $ 4,218 $ 64,795 Oro Valley Water Utility Fund 38.48 $ 2,390,176 $ 272,323 $ 282,143 $ 228,380 $ 3,173,022 Stormwater Utility Fund 3.85 254,967 29,245 39,467 22,941 346,620 Total Enterprise Funds 42.33 $ 2,645,143 $ 301,568 $ 321,610 $ 251,321 $ 3,519,642 Fleet Fund 1.15 $ 62,586 $ 7,179 $ 7,999 $ 6,554 $ 84,318 Total Internal Service Fund 1.15 $ 62,586 $ 7,179 $ 7,999 $ 6,554 $ 84,318 TOTAL ALL FUNDS 358.36 $ 21,217,750 $ 3,038,519 $ 2,464,494 $ 2,282,515 $ 29,003,278 FUND CITY/TOWN OF ____Oro Valley______ Full-Time Employees and Personnel Compensation Fiscal Year 2016 GENERAL FUND INTERNAL SERVICE FUND SPECIAL REVENUE FUNDS CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS 4/15 SCHEDULE G Updated: May 20, 2015 7/ 1 / 1 5 B E G I N N I N G F U N D BA L A N C E R E V E N U E TR A N S F E R S IN T O T A L P E R S O N N E L O & M C A P I T A L TR A N S F E R S OU T DEBT SERVICE CONTINGENCY TOTAL GE N E R A L F U N D 9 , 8 5 6 , 6 1 6 3 1 , 8 5 7 , 2 6 4 3 0 5 , 0 0 0 42 , 0 1 8 , 8 8 0 22 , 4 4 0 , 0 7 3 7 , 3 8 3 , 1 5 0 5 3 7 , 7 1 0 1 , 7 0 6 , 8 1 0 - 9,951,137 42,018,880 HI G H W A Y F U N D 2 , 9 2 6 , 6 5 3 3 , 2 0 2 , 8 6 4 - 6, 1 2 9 , 5 1 7 1, 9 3 7 , 1 5 3 8 4 8 , 9 0 9 1 , 8 4 4 , 2 5 0 2 2 8 , 3 6 6 - 1,270,839 6,129,517 BE D T A X F U N D 4 1 4 , 9 7 0 9 4 9 , 8 0 0 - 1, 3 6 4 , 7 7 0 25 0 , 2 0 1 4 2 2 , 5 3 1 - 4 1 4 , 5 4 4 - 277,494 1,364,770 SE I Z U R E S & F O R F E I T U R E S - S T A T E 2 1 2 , 8 4 6 1 7 5 , 0 0 0 - 38 7 , 8 4 6 14 4 , 6 3 9 - - - - 243,207 387,846 SE I Z U R E S & F O R F E I T U R E S - F E D 3 7 , 6 0 9 2 5 0 , 0 0 0 - 28 7 , 6 0 9 72 , 3 1 9 - - - - 215,290 287,609 IM P O U N D F E E F U N D 1 6 , 7 3 6 3 4 , 0 0 0 - 50 , 7 3 6 27 , 6 2 1 - - - - 23,115 50,736 CO M M U N I T Y C E N T E R & G O L F F U N D 99 6 , 4 3 8 7 , 4 0 0 , 7 6 3 - 8, 3 9 7 , 2 0 1 46 2 , 5 1 7 6 , 4 8 5 , 8 1 6 1 , 1 1 5 , 0 0 0 1 2 0 , 0 0 0 - 213,868 8,397,201 MU N I C I P A L D E B T S V C F U N D 1 5 7 , 2 2 8 1 4 8 , 2 3 8 6 5 5 , 7 5 0 96 1 , 2 1 6 - 1 0 , 0 0 0 - - 8 8 1 , 6 3 2 69,584 961,216 OR A C L E R D D E B T S V C F U N D 2 3 1 1 7 5 , 1 5 3 3 , 0 0 0 17 8 , 3 8 4 - 3 , 0 0 0 - - 1 7 5 , 1 5 3 231 178,384 A WR D I F F U N D 3 , 9 7 0 , 6 3 3 1 , 3 5 1 , 1 6 3 - 5, 3 2 1 , 7 9 6 - 3 0 , 8 2 0 - - - 5,290,976 5,321,796 PW S D I F F U N D 4 , 6 4 1 , 2 8 6 6 8 3 , 0 4 7 - 5, 3 2 4 , 3 3 3 - - - - 3 3 1 , 4 7 8 4,992,855 5,324,333 TW D I F F U N D 3 , 1 7 7 , 2 1 3 4 2 6 , 5 3 2 - 3, 6 0 3 , 7 4 5 - - 1 , 0 3 8 , 0 0 0 4 6 0 , 6 9 6 - 2,105,049 3,603,745 PA G / R T A F U N D - 1 0 , 4 3 7 , 0 0 0 4 6 0 , 6 9 6 10 , 8 9 7 , 6 9 6 64 , 7 9 5 - 1 0 , 4 1 4 , 0 0 0 - - 418,901 10,897,696 GE N G O V T I M P A C T F E E F U N D 3 , 5 0 4 - - 3, 5 0 4 - - - - - 3,504 3,504 LI B R A R Y I M P A C T F E E F U N D 9 4 , 7 9 8 3 0 , 0 0 0 - 12 4 , 7 9 8 - - 1 1 3 , 0 0 0 - - 11,798 124,798 PA R K S & R E C I M P A C T F E E F U N D 1 3 7 , 1 6 9 1 7 1 , 2 0 0 - 30 8 , 3 6 9 - - - - - 308,369 308,369 PO L I C E I M P A C T F E E F U N D 2 5 3 , 6 5 4 6 6 , 9 1 7 - 32 0 , 5 7 1 - - - - - 320,571 320,571 NA R A N J A P A R K F U N D 1 3 7 , 0 5 6 - - 13 7 , 0 5 6 - - - - - 137,056 137,056 GE N E R A L G O V T C I P F U N D 1 , 4 1 5 , 0 0 0 8 1 , 0 0 0 1 , 5 3 9 , 0 0 0 3, 0 3 5 , 0 0 0 - - 3 , 0 0 5 , 0 0 0 - - 30,000 3,035,000 RE C I N L I E U F E E F U N D 6 , 1 9 0 - - 6, 1 9 0 - - - - - 6,190 6,190 FL E E T F U N D 2 6 0 , 9 3 0 1 , 5 2 8 , 2 3 2 - 1, 7 8 9 , 1 6 2 84 , 3 1 8 7 1 3 , 6 0 0 5 9 1 , 3 0 3 - - 399,941 1,789,162 BE N E F I T S E L F I N S U R A N C E F U N D 2 2 1 , 8 6 2 2 , 8 6 0 , 4 0 0 - 3, 0 8 2 , 2 6 2 - 2 , 8 6 0 , 4 0 0 - - - 221,862 3,082,262 WA T E R U T I L I T Y F U N D 1 0 , 6 1 2 , 8 7 1 1 7 , 2 0 4 , 2 2 0 - 27 , 8 1 7 , 0 9 1 3, 1 7 3 , 0 2 2 7 , 0 6 9 , 4 5 1 3 , 5 7 5 , 8 0 0 3 3 , 0 3 0 4 , 9 6 8 , 8 6 7 8,996,921 27,817,091 ST O R M W A T E R U T I L I T Y F U N D 2 8 1 , 1 7 3 8 2 2 , 2 5 0 - 1, 1 0 3 , 4 2 3 34 6 , 6 2 0 4 9 1 , 9 9 5 9 0 , 5 0 0 - - 174,308 1,103,423 39 , 8 3 2 , 6 6 6 7 9 , 8 5 5 , 0 4 3 2 , 9 6 3 , 4 4 6 1 2 2 , 6 5 1 , 1 5 5 2 9 , 0 0 3 , 2 7 8 2 6 , 3 1 9 , 6 7 2 2 2 , 3 2 4 , 5 6 3 2 , 9 6 3 , 4 4 6 6 , 3 5 7 , 1 3 0 35,683,066 122,651,155 (2 , 9 6 3 , 4 4 6 ) (2,963,446) 11 9 , 6 8 7 , 7 0 9 $ 119,687,709 $ Fu n d B a l a n c e R e p o r t FY 2 0 1 5 / 1 6 R e c o m m e n d e d B u d g e t Do e s n o t i n c l u d e n o n c a s h o u t l a y s f o r d e p r e c i a t i o n o r a m o r t i z a t i o n EX P E N D I T U R E S Le s s T r a n s f e r s I n Less Transfers Out FY 2 0 1 5 / 1 6 B U D G E T FY 2015/16 BUDGET F: \ B U D G E T \ F Y 1 5 - 1 6 \ F u n d B a l a n c e R e p o r t _ R E V I S E D 1 5 - 1 6 Fiscal Year 2015-2016 REVISED 5-20-15 General Fund Fund Summary FY 2015 FY 2015 FY 2016 % Budget Projected Budget to Budget Revenues and Other Sources Local Taxes 15,676,905 15,362,467 15,350,654 -2.1% Licenses and Permits 1,805,547 1,488,226 1,764,000 -2.3% Federal Grants 597,365 662,549 551,545 -7.7% State Grants 1,607,300 1,422,155 1,434,300 -10.8% State Shared Revenues 10,303,762 10,303,762 10,428,531 1.2% Intergovernmental 15,000 15,000 105,000 600.0% Charges for Services 1,688,995 1,794,629 1,873,834 10.9% Fines 180,000 120,000 120,000 -33.3% Interest Income 81,125 90,000 94,400 16.4% Miscellaneous 135,000 135,000 135,000 0.0% Other Financing Sources 185,000 185,000 305,000 64.9% Total 32,275,999$ 31,578,788$ 32,162,264$ -0.4% Expenditures and Other Uses Personnel 21,762,306 21,490,998 21,823,346 0.3% FY 15/16 Personnel Increase 616,727 Operations & Maintenance 7,326,695 7,065,039 7,383,150 0.8% Capital Outlay 476,799 429,193 537,710 12.8% Use of Contingency (PSPRS Payment) 300,000 Transfer to CIP Fund: 2,730,000 2,610,000 1,509,000 -44.7% FY 14/15 Projects 1,590,000 1,590,000 Construction Sales Tax for Future Projects 1,140,000 1,020,000 - -100.0% FY 15/16 Projects 1,509,000 Transfer to Comm Center & Golf Fund 1,200,000 1,200,000 - -100.0% Transfer to Debt Service Fund 160,965 160,965 197,810 22.9% Total 33,656,765$ 33,256,195$ 32,067,743$ -4.7% Increase/(Decrease)94,521 Beginning Fund Balance Assigned 1,608,035$ Unassigned 8,248,581 Ending Fund Balance Assigned 1,608,035$ Unassigned 8,343,102 Total Ending Fund Balance 9,951,137$ 2015-2016 Recommended Budget Fiscal Year 2015-2016 REVISED 5-20-15 Highway Fund Fund Summary FY 2015 FY 2015 FY 2016 % Budget Projected Budget to Budget Revenues and Other Sources Licenses and Permits 52,000 58,882 51,000 -1.9% Charges for Services 129,493 129,493 134,000 3.5% State Shared Revenues 2,754,947 2,882,445 2,985,464 8.4% Interest Income 19,250 25,000 22,400 16.4% Miscellaneous 10,000 10,000 10,000 0.0% Total 2,965,690$ 3,105,820$ 3,202,864$ 8.0% Expenditures and Other Uses Personnel 1,800,429 1,800,095 1,817,230 0.9% FY 15/16 Personnel Increase 119,923 Operations & Maintenance 849,983 849,983 848,909 -0.1% Capital Outlay 1,704,250 1,704,250 1,844,250 8.2% Other Financing Uses - - 228,366 0.0% Total 4,354,662$ 4,354,328$ 4,858,678$ 11.6% Increase/(Decrease) (1,655,814) Beginning Fund Balance Restricted 2,926,653$ Ending Fund Balance Restricted 1,270,839$ 2015-2016 Recommended Budget Fiscal Year 2015-2016 REVISED 5-20-15 General Government CIP Fund Fund Summary FY 2015 FY 2015 FY 2016 % Budget Projected Budget to Budget Revenues and Other Sources Transfer from General Fund 2,730,000 2,610,000 1,509,000 -44.7% Transfer from Enterprise Fund - - 30,000 0.0% State Grants - - 81,000 0.0% Total 2,730,000$ 2,610,000$ 1,620,000$ -40.7% Expenditures and Other Uses Capital Outlay 3,090,000 2,695,000 3,005,000 -2.8% Total 3,090,000$ 2,695,000$ 3,005,000$ -2.8% Increase/(Decrease) (1,385,000) Beginning Fund Balance Assigned 1,415,000$ Ending Fund Balance Assigned 30,000$ 2015-2016 Recommended Budget Town Council Regular Session Item # 4. a. Meeting Date:05/20/2015 Requested by: Patty Hayes Submitted By:Patty Hayes, Development Infrastructure Services Department:Development Infrastructure Services Information SUBJECT: RESOLUTION NO. (R)15-37, DECLARING THE PROPOSED AMENDMENT TO THE ORO VALLEY ZONING CODE SECTION 28.5.B.15, RELATING TO ILLUMINATED WINDOW SIGNS AND TO SECTION 28.6.B. RELATING TO BALLOONS AND MINOR CHANGES RELATED TO THE AMENDMENTS PROVIDED AS EXHIBIT “A” WITHIN THE ATTACHED RESOLUTION AND FILED WITH THE TOWN CLERK, A PUBLIC RECORD RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: This is a procedural item to declare the draft ordinance a matter of public record. The draft ordinance has been posted online and made available in the Town Clerk's Office. If the final version is adopted, as approved to Town Council, it will be made available in the same manner. BACKGROUND OR DETAILED INFORMATION: Once adopted by Town Council, this proposed resolution will become a public record and will save the Town on advertising costs since the Town will forgo publishing the entire draft ordinance in the newspaper. The current draft version of the draft ordinance has been posted on the Town's website and a printed copy is available for public review in the Town Clerk's Office. Once adopted, the final version will be published on the Town's website. FISCAL IMPACT: The Town will save on advertising costs by meeting publishing requirements by reference, without including the pages of amendments. SUGGESTED MOTION: I MOVE to (adopt or deny) Resolution No. (R)15-37, declaring the proposed amendments to the Oro Valley Zoning Code Revised Section 28.5.B.15 and 28.6.B.7, attached hereto as Exhibit “A” and filed with the Town Clerk, a public record. Attachments (R)15-37 Sign Code Amendment C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@2C102DD0\@BCL@2C102DD0.doc Town of Oro Valley Attorney’s Office/ca/011911 RESOLUTION NO. (R)15-37 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT ENTITLED CHAPTER 28, SIGNS, SECTION 28.5.B.15, WINDOW SIGNS, AND SECTION 28.6.B, BALLOONS,AND MINOR CHANGES RELATED TO THE AMENDMENTS ATTACHED HERETO AS EXHIBIT “A” AND FILED WITH THE TOWN CLERK BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, that certain document entitled Chapter 28, Signs, Sections 28.5.B.15 “Window Signs: and 28.6.B “Balloons”, three copies of which are on file in the Office of the Town Clerk, is hereby declared to be a public record, and said copies are ordered to remain on file with the Town Clerk. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 20 th day of May, 2015. TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date: Date: C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@2C102DD0\@BCL@2C102DD0.doc Town of Oro Valley Attorney’s Office/ca/011911 EXHIBIT “A” Changes to existing code use strike through with new code in ALL CAPS Section 28.5.B.15 15. Window Signs Definition: Any form of advertisement and/or identification associated with the business that is affixed to the interior or exterior of a window, or placed immediately behind a window so as to inform or attract attention to the public outside of the building and/or tenant space. Window signs are divided into four (4) (5) types of signs: i. Business Name:Signs that identify the name of the business. a) Area of sign: Maximum two (2) square feet. b) Quantity: Maximum of one (1) sign for any one (1) business and/or tenant space. For businesses that are corner tenants or individual properties having two (2) street frontages, the same shall apply on both sides. c) Location: The business name sign shall be located on the entrance door to the establishment. If an entrance door cannot be utilized, then the sign may be located where it will not interfere with any other sign types, under this provision. d) ILLUMINATION: BUSINESS NAME SHALL BE NOT ILLUMINATED EXCEPT AS PROVIDED IN SECTION 28.5.B.15.IV.D. ii. Business Hours of Operation: Signs that identify the business is open and/or closed for operation. a) Area of Sign: Hours of operation shall not exceed a maximum of one (1) square foot. b) Quantity: Maximum of one (1) sign for any one (1) business and/or tenant space. For businesses that are corner tenants or individual properties having two (2) street frontages, the same shall apply on both sides. c) Location: The hours of operation shall be located on the entrance door to the establishment. If an entrance door cannot be utilized, then the sign may be located within another area that will not interfere with any other sign types, under this provision. d) ILLUMINATION: BUSINESS HOURS SHALL BE NOT ILLUMINATED. iii. Sign Band: A thin band which stretches the overall length of the windows of a building front and/or tenant space and displays either the name of the business or logo in multiple successions. a) Area of Sign: A sign band shall not exceed a maximum of one (1) foot in height by the overall length of the building frontage and/or tenant space. b) Quantity: A maximum of one (1) sign band per window. C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@2C102DD0\@BCL@2C102DD0.doc Town of Oro Valley Attorney’s Office/ca/011911 c) Height: The sign band shall be no higher than the midpoint of the overall height of the windows from grade. d) ILLUMINATION: SIGN BAND SHALL NOT BE ILLUMINATED. e) Additional Requirements: i.The band may include additional text, logos, or graphics that relate to the business within. ii.Copy may not exceed fifty percent (50%) of the total band length. iv. Display Area: An area for the purpose of displaying miscellaneous items such as posters, menus, promotional items or the like which pertain to the business itself, in a defined location AND MAY INCLUDE ILLUMINATION. Window displays such as mannequins, three (3) dimensional figures, clothing and the like, which do not contain advertisement, shall not be considered a window type sign as described above a) Area of sign: Maximum of six (6) square feet. b) Quantity: Maximum of one (1) DISPLAY AREA sign type each for any one (1) business and/or tenant space. For businesses that are corner tenants or individual properties with two (2) street frontages, may have one (1) display area per frontage. Businesses and/or tenants with building frontage in excess of forty (40) feet may have one (1) additional display area. c) Location: The display area shall be located on the first immediate window to the right or left of the entrance door. For tenants having a corner space, the display area shall be located so as to not interfere with visibility pertaining to safety issues or interfere with any other sign types under this provision. d) Illumination: Window signs shall contain no illumination except for an open/closed sign. A DISPLAY AREA CONTAINING ILLUMINATION SHALL MEET THE FOLLOWING STANDARDS: i.QUANTITY: A MAXIMUM OF ONE (1) DISPLAY AREA CONTAINING ILLUMINATION IS ALLOWED PER BUSINESS REGARDLESS OF LENGTH OF STORE FRONT OR CORNER LOCATION. ii.LOCATION: ON THE FIRST IMMEDIATE WINDOW TO THE RIGHT, LEFT OR TOP OF THE PRIMARY ENTRANCE DOOR ONLY. ILLUMINATED DISPLAY AREAS SHALL NOT BE LOCATED ON THE SIDES OR REAR OF BUILDINGS. iii.TYPE: INTERNAL, EXPOSED NEON OR LED. SIGN SHALL NOT BE EXTERNALLY ILLUMINATED. iv.HOURS: SIGN MAY ONLY BE TURNED ON AT 5:00 A.M. AND SHALL BE TURNED OFF AT 11:00 P.M. v.MOVEMENT: THE SIGN SHALL NOT FLASH, BLINK, ROTATE, MOVE OR CONTAIN ANIMATION. e. Color: All window signs shall utilize colors that are compatible with the architectural design of the building. Fluorescent or iridescent colors shall not be allowed. C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@2C102DD0\@BCL@2C102DD0.doc Town of Oro Valley Attorney’s Office/ca/011911 v: Open/Closed Sign: A SIGN THAT IDENTIFIES IF THE BUSINESS IS OPEN OR CLOSED. a) QUANTITY: MAXIMUM OF ONE (1) FOR ANY ONE (1) BUSINESS AND/OR TENANT SPACE PER STREET FRONTAGE. b) ILLUMINATION: OPEN/CLOSED SIGN MAY BE ILLUMINATED. OPEN/CLOSED SIGN CONTAINING ILLUMINATION SHALL MEET THE FOLLOWING STANDARDS: i. COMBINATIONS: IF THE OPEN/CLOSED SIGN IS PART OF OR ATTACHED TO A LARGER GRAPHIC OR SIGN IT IS CONSIDERED A DISPLAY AREA AND SHALL MEET THE STANDARDS OF ILLUMINATED DISPLAY AREA. ii. HOURS: SIGN MAY ONLY BE TURNED ON AT 5:00 A.M. AND SHALL BE TURNED OFF AT 11:00 P.M. iii. MOVEMENT: THE SIGN SHALL NOT FLASH, BLINK, ROTATE, MOVE OR CONTAIN ANIMATION. d vi: Additional Requirements: GENERAL REQUIREMENTS FOR ALL WINDOW SIGNS: a) Permits are required for all window signs EXCEPT FOR business name/hours of operation and open/closed signs shall be exempt from obtaining a permit. b) No additional permits will be required to continually change the display area as long as the location of the original permitted area did HAS not changeD. c)Any off-site advertisement displayed in a window is strictly prohibited unless otherwise specified in this Chapter. C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@2C102DD0\@BCL@2C102DD0.doc Town of Oro Valley Attorney’s Office/ca/011911 Figure 28-10: Sample illustration showing placement of window signs for business or tenant with more than 40 feet of building frontage. Old Graphic New Graphic New Graphic C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@2C102DD0\@BCL@2C102DD0.doc Town of Oro Valley Attorney’s Office/ca/011911 Section 28.4 Definitions and Sign Types Definition # 37. Illuminated Sign A sign whose surface is lit internally or externally OR HAS THE POTENTIAL OR ABILITY TO BE ILLUMINATED EITHER BY BATTERY OR ELECTRICITY SHALL BE CONSIDERED AN ILLUMINATED SIGN WHETHER THE SIGN IS LIT OR UNLIT. NEW DEFINITIONS: NON-ILLUMINATED SIGN A SIGN THAT DOES NOT HAVE THE ABILITY TO BE ELECTRIFIED OR POWERED IN ANY WAY. THE COMPONENTS THAT ENABLE THE SIGN TO BE LIT MUST BE PERMANENTLY DISABLED IN ORDER TO BE CONSIDERED A NON-ILLUMINATED SIGN. INFLATABLE SIGN AN OBJECT, DEVICE OR STRUCTURE CAPABLE OF OR DESIGNED TO BE INFLATED WITH AIR OR LIGHTER THAN AIR GAS THAT IS USED FOR THE PURPOSE OF ATTRACTING ATTENTIONS OR TO MAKE SOMETHING KNOWN TO THE PUBLIC. Definition #.7: Balloon Sign An airtight bag filled with helium, hot air or other gas, causing it to rise, that is anchored to a building or structure with ropes, wires and/or string to attract attention to the public. REFER TO SECTION 28.6.B.7. SECTION 28.6.B. 7. BALLOON(S) a) DEFINITION: An airtight bag filled MADE OF THIN RUBBER OR OTHER LIGHT WEIGHT MATERIAL INFLATED WITH AIR OR LIGHTER-THAN-AIR GAS with helium, hot air or other gas, causing it to rise, that is anchored to THE GROUND,a building or structure with ropes, A POST, wires and/or string to attract attention to the public. b) USE: ALLOWED FOR A NEW BUSINESS OPENING OR CHANGE OF OWNERSHIP TO PROMOTE A NEW BUSINESS. c) QUANTITY: UNLIMITED. d) AREA OF SIGN: MAXIMUM 18” TALL AND STANDARD ROUND BALLOON SHAPE. e) HEIGHT: NOT TO EXCEED 8’ IN HEIGHT (8’ INCLUDES BALLOON AND TETHERING DEVICE) OR SHALL NOT EXCEED A CUMULATIVE HEIGHT OF 15’ FROM GRADE IF THE BALLOON IS ATTACHED TO A PERMANENT STRUCTURE SUCH AS A WALL OR MONUMENT SIGN. BALLOONS SHALL NOT BE ATTACHED TO THE ROOF OF A BUILDING. f)LOCATION: ON PRIVATE PROPERTY WHERE THE BUSINESS IS LOCATED. C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@2C102DD0\@BCL@2C102DD0.doc Town of Oro Valley Attorney’s Office/ca/011911 g) DURATION: MINIMUM OF 5 CONSECUTIVE DAYS FROM THE DATE OF GRAND OPENING OR ISSUANCE OF SIGN PERMIT RELATED TO CHANGE OF OWNERSHIP. h) COLOR: BALLOON AND COPY MAY BE ANY COLOR. i)ILLUMINATION: NONE j)ADDITIONAL REQUIREMENTS: i.BALLOONS SHALL NOT INTERFERE WITH SIGHT VISIBILITY OR VEHICULAR AND/OR PEDESTRIAN ACCESS AND SHALL BE SECURED AT ALL TIMES. ii.BALLOONS SHALL BE KEPT UNDER CONTROL AT ALL TIMES AND NOT ALLOWED TO BE RELEASED INTO THE SKY. iii.LITTERING LAWS AS DETAILED IN THE TOWN CODE ARTICLE 9-4 SHALL APPLY TO ANY BALLOON RELEASED INTO THE SKY AND/OR ALLOWED TO DEFLATE ONTO THE GROUND. Section 28.9 Prohibited Signs A. Prohibited Permanent and Temporary Signs The following permanent and temporary signs shall not be allowed on any property or public right- of-way and are prohibited unless otherwise specified within this Chapter. 1. A-frame signs, other than as specified in Section 28.7.A.3 and Section 28.7.A.6; 2. Balloon signs, balloons 2. Billboards; 3. Electronic message centers; 4. Exposed neon signs, EXCEPT AS PROVIDED BY SECTION 28.5.B.15 5. Flashing lights; 6. Garage sale signs, except as provided by Section 28.7.A.6; 7. INFLATABLE SIGNS, EXCEPT AS PROVIDED BY SECTION 28.6.B.7 8. Marquee signs; 9. Moving/animated signs; except barber-type animated signs are allowed for barbershops during business hours only; 10. Obscene signs; 11. Off-site advertising on public property; 12. Off-site signs; 13. Pennant signs; 14. Portable signs (sandwich board, etc.); 15. Projecting signs; 16. Roof signs; 17. Search lights; 18. Signs attached to any physical public property; 19. Signs in the median; 20. Vehicle signs. Town Council Regular Session Item # 4. b. Meeting Date:05/20/2015 Requested by: Patty Hayes Submitted By:Patty Hayes, Development Infrastructure Services Department:Development Infrastructure Services Information SUBJECT: PUBLIC HEARING: ORDINANCE NO. (O)15-08, AMENDING SECTION 28.5.B.15 OF THE ORO VALLEY ZONING CODE TO ALLOW ILLUMINATED WINDOW SIGNS ON BUSINESS STORE FRONTS AND TO SECTION 28.6.B TO ALLOW THE USE OF BALLOONS FOR A GRAND OPENING OR CHANGE OF OWNERSHIP AND MINOR CHANGES THROUGHOUT SECTION 28 RELATED TO THE AMENDMENTS RECOMMENDATION: The Planning and Zoning Commission recommends approval of the proposed amendments as depicted in Attachment 1, Exhibit “A.” EXECUTIVE SUMMARY: On February 18, 2015, Town Council initiated a Sign Code amendment regarding business sign illumination and use of balloons. The following is proposed: Allow illuminated signs within a 6 square foot area of a storefront window 1. Permit limited use of balloons for grand opening events or a change in ownership2. The Planning & Zoning Commission considered the amendments on April 7, 2015, and has recommended approval. BACKGROUND OR DETAILED INFORMATION: Window Sign Details Existing Sign Code Provisions: The sign code allows a business to use 6 square feet of store front window space to display signs promoting their goods and services. Signs within the display area are not allowed to be illuminated. Proposed Amendment: The amendment would allow a business to install illuminated window signs in the currently allowed 6 square foot display area. Below is a table showing how the use of illuminated window signs would be incorporated into the currently allowed window display area: Window Sign Type Current Code Proposed Allowance Display Area Allowed Use the same display area Size 6 square feet No change Quantity 1 display area per 40’ of store front Limit of 1 display area with illumination. No other changes to existing provisions. Location Near front door No change Illumination None Yes Balloons Details Existing Sign Code Provisions: The sign code does not allow use of balloons. Proposed Amendment: The proposed sign code amendment would allow balloons to be used to celebrate a business grand opening or change in ownership. Below is a table showing the details of the proposed balloon allowance: Sign Type Max Size Illumination Height Color Location Quantity Duration Balloon 18”None 8’*Any On property of business for grand opening Unlimited 5 Days *Could be attached to a fence or permanent structure that could increase the overall height up to 15’ from grade. Zoning Code Amendment Analysis: Window Signs: The proposed, illuminated window sign allowance uses many of the same standards as defined in the existing "window sign display area" of the sign code. Restrictions were added for illuminated signs to limit the quantity of display areas with illumination to only one, impose curfew limits and not allow moving signs. Balloons: The proposed use of balloons is limited to new businesses or change in ownership. Furthermore, balloons may only be used for a maximum of five days and limited to a standard round 18” size. Additional sign definitions and changes to the prohibited list were added to prevent inflatable signs such as tires, mascots, etc. General Plan Analysis The Zoning Code amendments were reviewed for conformance with the General Plan’s Goals and Policies. Listed below are relevant policies within the General Plan relating to signage in italics, followed by staff commentary: Signage: Signage controls have to balance citizens concerns about the increasing level of signage with the needs of businesses to attract customers. The proposed illuminated window sign allowance does not increase the amount of window signage allowed for each business. However, the proposal does increase the level of intensity. Enabling balloons would temporarily increase signage for a maximum of five days - only in the event of a grand opening or a change of ownership. Policy 2.1.10: The Town shall create standards for signage to provide information and direction to allow businesses to attract and maintain customers with the least intrusive signage possible. The proposed sign allowances include limits to the size, quantity and duration, which will help maintain a balance between the businesses' needs and the Town’s aesthetic standards. Policy 11.3.3 The Town shall use existing standards and guidelines, and establish new ones as needed, to ensure that the built environment blends with or enhances the natural environment by restricting signage primarily to identification. This policy suggest that signage should blend with the natural environment and be restricted "primarily to identification. The term, "identification" enables a business to make known its name, goods and services. As discussed at the Planning & Zoning Commission, the line between "identification" and "advertising" is very unclear. Balloons and/or illuminated window signs could be only used in established commercial developments which would not impact the natural environment outside of the development. In the end, the policies listed above are very subjective in nature. Determining whether there are sufficient allowances for "businesses to attract and maintain customers," whether "balance" has been achieved, and what constitutes "least intrusive" or "identification" is hardly a technical evaluation. Planning and Zoning Commission Review : The amendments were heard by the Commission on April 7, 2015. The main topics discussed at the meeting included: Maintaining a balance between a business' signage needs and the Town’s physical beauty Advertising versus business identification Maintaining moderation by allowing limited changes Maintaining a business friendly community Concern about quantity of balloons At the conclusion of the public meeting, the Commission voted to recommend approval of the amendment. The Planning and Zoning Commission staff report is included as Attachment 2 and the draft minutes are included as Attachment 3. Public Notification and Comment Public notice has been provided as follows: Territorial newspaper Town Hall notice display area Town website All HOAs Comments from the Chamber of Commerce and a resident are provided in Attachment 4. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve Ordinance No. (O)15-08, an amendment to Section 28.5.B.15, Section 28.6.B and related changes throughout Section 28 of the Oro Valley Zoning Code adding illuminated window signs and balloons. OR I MOVE to deny Ordinance No. (O)15-08, an amendment to Section 28.5.B.15, Section 28.6.B and related changes throughout Section 28 of the Oro Valley Zoning Code adding illuminated window signs and balloons Attachments (O)15-08 Sign Code Amendment Planning and Zoning Commission Report and Attachments Planning and Zoning Commission Draft Minutes Citizen Comments C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@7C0B37AE\@BCL@7C0B37AE.doc ORDINANCE NO. (O)15-08 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA, AMENDING CHAPTER 28, SIGNS, SECTION 28.5.B.15, “WINDOW SIGNS” AND SECTION 28.6.B, “BALLOONS” AND MINOR CHANGES RELATED TO THE AMENDMENTS OF THE ORO VALLEY ZONING CODE REVISED; REPEALING ALL RESOLUTIONS, ORDINANCES AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER WHEREAS, on March 13, 1981, the Mayor and Council approved Ordinance (O)81-58, which adopted that certain document entitled “Oro Valley Zoning Code Revised (OVZCR); and WHEREAS, it is necessary to revise Chapter 28, Signs, Section 28.5.B.15, Window Signs, to allow illuminated signs on business store fronts; and WHEREAS, it is further necessary to revised Section 28.6.B, Balloons, to allow the use of balloons for business grand openings or change of ownership; and WHEREAS, the Planning and Zoning Commission held a meeting on April 7, 2015, and voted to recommend approval of amending Chapter 28 Signs, Sections 28.5.B.15, Window Signs and 28.6.B, Balloons; and NOW, THEREFORE BE IT ORDAINED by the Mayor and Council of the Town of Oro Valley, Arizona, that: SECTION 1.That certain document entitled Chapter 28, Signs, Section 28.5.B.15, Window Signs, and Section 28.6.B, Balloons, of the Oro Valley Zoning Code Revised, attached hereto as Exhibit “A” to allow illuminated window signs on business store fronts and to allow for the use of balloons for business grand openings or change of ownership. SECTION 2.All Oro Valley ordinances, resolutions or motions and parts of ordinances, resolutions or motions of the Council in conflict with the provision of this Ordinance are hereby repealed. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this 20th day of May, 2015. TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@7C0B37AE\@BCL@7C0B37AE.doc Town of Oro Valley Attorney’s Office/ca/0408112 ATTEST:APPROVED AS TO FORM: Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date: Date: C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@7C0B37AE\@BCL@7C0B37AE.doc Town of Oro Valley Attorney’s Office/ca/0408113 EXHIBIT “A” Changes to existing code use strike through with new code in ALL CAPS Section 28.5.B.15 15. Window Signs Definition: Any form of advertisement and/or identification associated with the business that is affixed to the interior or exterior of a window, or placed immediately behind a window so as to inform or attract attention to the public outside of the building and/or tenant space. Window signs are divided into four (4) (5) types of signs: i. Business Name:Signs that identify the name of the business. a) Area of sign: Maximum two (2) square feet. b) Quantity: Maximum of one (1) sign for any one (1) business and/or tenant space. For businesses that are corner tenants or individual properties having two (2) street frontages, the same shall apply on both sides. c) Location: The business name sign shall be located on the entrance door to the establishment. If an entrance door cannot be utilized, then the sign may be located where it will not interfere with any other sign types, under this provision. d) ILLUMINATION: BUSINESS NAME SHALL BE NOT ILLUMINATED EXCEPT AS PROVIDED IN SECTION 28.5.B.15.IV.D. ii. Business Hours of Operation: Signs that identify the business is open and/or closed for operation. a) Area of Sign: Hours of operation shall not exceed a maximum of one (1) square foot. b) Quantity: Maximum of one (1) sign for any one (1) business and/or tenant space. For businesses that are corner tenants or individual properties having two (2) street frontages, the same shall apply on both sides. c) Location: The hours of operation shall be located on the entrance door to the establishment. If an entrance door cannot be utilized, then the sign may be located within another area that will not interfere with any other sign types, under this provision. d) ILLUMINATION: BUSINESS HOURS SHALL BE NOT ILLUMINATED. iii. Sign Band: A thin band which stretches the overall length of the windows of a building front and/or tenant space and displays either the name of the business or logo in multiple successions. a) Area of Sign: A sign band shall not exceed a maximum of one (1) foot in height by the overall length of the building frontage and/or tenant space. b) Quantity: A maximum of one (1) sign band per window. c) Height: The sign band shall be no higher than the midpoint of the overall height of the windows from grade. d) ILLUMINATION: SIGN BAND SHALL NOT BE ILLUMINATED. e) Additional Requirements: i.The band may include additional text, logos, or graphics that relate to the business within. C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@7C0B37AE\@BCL@7C0B37AE.doc Town of Oro Valley Attorney’s Office/ca/0408114 ii.Copy may not exceed fifty percent (50%) of the total band length. iv. Display Area: An area for the purpose of displaying miscellaneous items such as posters, menus, promotional items or the like which pertain to the business itself, in a defined location AND MAY INCLUDE ILLUMINATION. Window displays such as mannequins, three (3) dimensional figures, clothing and the like, which do not contain advertisement, shall not be considered a window type sign as described above a) Area of sign: Maximum of six (6) square feet. b) Quantity: Maximum of one (1) DISPLAY AREA sign type each for any one (1) business and/or tenant space. For businesses that are corner tenants or individual properties with two (2) street frontages, may have one (1) display area per frontage. Businesses and/or tenants with building frontage in excess of forty (40) feet may have one (1) additional display area. c) Location: The display area shall be located on the first immediate window to the right or left of the entrance door. For tenants having a corner space, the display area shall be located so as to not interfere with visibility pertaining to safety issues or interfere with any other sign types under this provision. d) Illumination: Window signs shall contain no illumination except for an open/closed sign. A DISPLAY AREA CONTAINING ILLUMINATION SHALL MEET THE FOLLOWING STANDARDS: i.QUANTITY: A MAXIMUM OF ONE (1) DISPLAY AREA CONTAINING ILLUMINATION IS ALLOWED PER BUSINESS REGARDLESS OF LENGTH OF STORE FRONT OR CORNER LOCATION. ii.LOCATION: ON THE FIRST IMMEDIATE WINDOW TO THE RIGHT, LEFT OR TOP OF THE PRIMARY ENTRANCE DOOR ONLY. ILLUMINATED DISPLAY AREAS SHALL NOT BE LOCATED ON THE SIDES OR REAR OF BUILDINGS. iii.TYPE: INTERNAL, EXPOSED NEON OR LED. SIGN SHALL NOT BE EXTERNALLY ILLUMINATED. iv.HOURS: SIGN MAY ONLY BE TURNED ON AT 5:00 A.M. AND SHALL BE TURNED OFF AT 11:00 P.M. v.MOVEMENT: THE SIGN SHALL NOT FLASH, BLINK, ROTATE, MOVE OR CONTAIN ANIMATION. e. Color: All window signs shall utilize colors that are compatible with the architectural design of the building. Fluorescent or iridescent colors shall not be allowed. v: Open/Closed Sign: A SIGN THAT IDENTIFIES IF THE BUSINESS IS OPEN OR CLOSED. a) QUANTITY: MAXIMUM OF ONE (1) FOR ANY ONE (1) BUSINESS AND/OR TENANT SPACE PER STREET FRONTAGE. b) ILLUMINATION: OPEN/CLOSED SIGN MAY BE ILLUMINATED. OPEN/CLOSED SIGN CONTAINING ILLUMINATION SHALL MEET THE FOLLOWING STANDARDS: i. COMBINATIONS: IF THE OPEN/CLOSED SIGN IS PART OF OR ATTACHED TO A LARGER GRAPHIC OR SIGN IT IS CONSIDERED A DISPLAY AREA AND SHALL MEET THE STANDARDS OF ILLUMINATED DISPLAY AREA. ii. HOURS: SIGN MAY ONLY BE TURNED ON AT 5:00 A.M. AND SHALL BE TURNED OFF AT 11:00 P.M. C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@7C0B37AE\@BCL@7C0B37AE.doc Town of Oro Valley Attorney’s Office/ca/0408115 iii. MOVEMENT: THE SIGN SHALL NOT FLASH, BLINK, ROTATE, MOVE OR CONTAIN ANIMATION. d vi: Additional Requirements: GENERAL REQUIREMENTS FOR ALL WINDOW SIGNS: a) Permits are required for all window signs EXCEPT FOR business name/hours of operation and open/closed signs shall be exempt from obtaining a permit. b) No additional permits will be required to continually change the display area as long as the location of the original permitted area did HAS not changeD. c)Any off-site advertisement displayed in a window is strictly prohibited unless otherwise specified in this Chapter. C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@7C0B37AE\@BCL@7C0B37AE.doc Town of Oro Valley Attorney’s Office/ca/0408116 Figure 28-10: Sample illustration showing placement of window signs for business or tenant with more than 40 feet of building frontage. Old Graphic New Graphic New Graphic C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@7C0B37AE\@BCL@7C0B37AE.doc Town of Oro Valley Attorney’s Office/ca/0408117 Section 28.4 Definitions and Sign Types Definition # 37. Illuminated Sign A sign whose surface is lit internally or externally OR HAS THE POTENTIAL OR ABILITY TO BE ILLUMINATED EITHER BY BATTERY OR ELECTRICITY SHALL BE CONSIDERED AN ILLUMINATED SIGN WHETHER THE SIGN IS LIT OR UNLIT. NEW DEFINITIONS: NON-ILLUMINATED SIGN A SIGN THAT DOES NOT HAVE THE ABILITY TO BE ELECTRIFIED OR POWERED IN ANY WAY. THE COMPONENTS THAT ENABLE THE SIGN TO BE LIT MUST BE PERMANENTLY DISABLED IN ORDER TO BE CONSIDERED A NON-ILLUMINATED SIGN. INFLATABLE SIGN AN OBJECT, DEVICE OR STRUCTURE CAPABLE OF OR DESIGNED TO BE INFLATED WITH AIR OR LIGHTER THAN AIR GAS THAT IS USED FOR THE PURPOSE OF ATTRACTING ATTENTIONS OR TO MAKE SOMETHING KNOWN TO THE PUBLIC. Definition #.7: Balloon Sign An airtight bag filled with helium, hot air or other gas, causing it to rise, that is anchored to a building or structure with ropes, wires and/or string to attract attention to the public. REFER TO SECTION 28.6.B.7. SECTION 28.6.B. 7. BALLOON(S) a) DEFINITION: An airtight bag filled MADE OF THIN RUBBER OR OTHER LIGHT WEIGHT MATERIAL INFLATED WITH AIR OR LIGHTER-THAN-AIR GAS with helium, hot air or other gas, causing it to rise, that is anchored to THE GROUND,a building or structure with ropes, A POST, wires and/or string to attract attention to the public. b) USE: ALLOWED FOR A NEW BUSINESS OPENING OR CHANGE OF OWNERSHIP TO PROMOTE A NEW BUSINESS. c) QUANTITY: UNLIMITED. d) AREA OF SIGN: MAXIMUM 18” TALL AND STANDARD ROUND BALLOON SHAPE. e) HEIGHT: NOT TO EXCEED 8’ IN HEIGHT (8’ INCLUDES BALLOON AND TETHERING DEVICE) OR SHALL NOT EXCEED A CUMULATIVE HEIGHT OF 15’ FROM GRADE IF THE BALLOON IS ATTACHED TO A PERMANENT STRUCTURE SUCH AS A WALL OR MONUMENT SIGN. BALLOONS SHALL NOT BE ATTACHED TO THE ROOF OF A BUILDING. f)LOCATION: ON PRIVATE PROPERTY WHERE THE BUSINESS IS LOCATED. g) DURATION: MINIMUM OF 5 CONSECUTIVE DAYS FROM THE DATE OF GRAND OPENING OR ISSUANCE OF SIGN PERMIT RELATED TO CHANGE OF OWNERSHIP. h) COLOR: BALLOON AND COPY MAY BE ANY COLOR. C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@7C0B37AE\@BCL@7C0B37AE.doc Town of Oro Valley Attorney’s Office/ca/0408118 i)ILLUMINATION: NONE j)ADDITIONAL REQUIREMENTS: i.BALLOONS SHALL NOT INTERFERE WITH SIGHT VISIBILITY OR VEHICULAR AND/OR PEDESTRIAN ACCESS AND SHALL BE SECURED AT ALL TIMES. ii.BALLOONS SHALL BE KEPT UNDER CONTROL AT ALL TIMES AND NOT ALLOWED TO BE RELEASED INTO THE SKY. iii.LITTERING LAWS AS DETAILED IN THE TOWN CODE ARTICLE 9-4 SHALL APPLY TO ANY BALLOON RELEASED INTO THE SKY AND/OR ALLOWED TO DEFLATE ONTO THE GROUND. Section 28.9 Prohibited Signs A. Prohibited Permanent and Temporary Signs The following permanent and temporary signs shall not be allowed on any property or public right-of-way and are prohibited unless otherwise specified within this Chapter. 1. A-frame signs, other than as specified in Section 28.7.A.3 and Section 28.7.A.6; 2. Balloon signs, balloons 2. Billboards; 3. Electronic message centers; 4. Exposed neon signs, EXCEPT AS PROVIDED BY SECTION 28.5.B.15 5. Flashing lights; 6. Garage sale signs, except as provided by Section 28.7.A.6; 7. INFLATABLE SIGNS, EXCEPT AS PROVIDED BY SECTION 28.6.B.7 8. Marquee signs; 9. Moving/animated signs; except barber-type animated signs are allowed for barbershops during business hours only; 10. Obscene signs; 11. Off-site advertising on public property; 12. Off-site signs; 13. Pennant signs; 14. Portable signs (sandwich board, etc.); 15. Projecting signs; 16. Roof signs; 17. Search lights; 18. Signs attached to any physical public property; 19. Signs in the median; 20. Vehicle signs. ... ~\.e ... "'11,<: 'S' Zoning Code Amendment ~gJ Planning and Zoning Commission Staff Report OUNO£O \'11 -2m ..... SUBJECT: Sign Code Amendment CASE NUMBER: OV715-001 MEETING DATE: April 7, 2015 AGENDA ITEM: 2 STAFF CONTACT: Patty Hayes , Senior Planning Techni c ian Request: Zoning Code Amendment t o add 2 new sign allowances: 1. Wi ndo w Sign: Allow illum i nated signs 2. B alloons : Allow for grand opening events only Recommendation: Recommend approval SUMMARY: On February 18 , 2015 T own Counci l initiated two sign related amendments to the code as follo ws : 1) Th e first proposed amendment i s to allow illum i nated window signs. Currently th e zoning code only allows an op en/clo sed sign t o be il lumin ated. The proposal is to allow a business to utilize a 6 sq uare f oot area of the ir store front w indow for an illuminated sign(s). 2) Th e seco nd proposed sign is the use of balloons. Th e sign code cu rrentl y d oe s not a llow bus in esses t o use balloons for any type of business promotion. Th e propos ed sign code addition would all ow bal loo n s t o be us ed for grand opening events . -..) - Th e sign code is i ntended t o prov ide a balance betwee n the need t o promote bus iness, maintain pub li c safety and the T own's aesthe t ic standards. Th e proposed sign code ame ndment, provided in Attac hm e nt 1, i s limited in sco pe and maintains thi s balance. BACKGROUND: Through business ret ention surveys and visits, the desire fo r greater fl exib ly in the code was identified. Limit ed use of ill umined window signs and balloons for grand openings are particular areas of interest. OV71S-001 Sign Code Amendment Page 2 of 4 Planning and Zoning Commission Staff Report Exi st in g Code a nd Proposed Changes Window Sign Details The first proposed Zoning Code amendment would allow bu sin esses to u se a defined area of th e ir w indow store front f o r illuminated sign(s). Bel ow is a tab le showing ho w illuminated signs could be added to th e c urre ntly allowed 6 square foot w ind ow display area w ithout increasing the overall amount of wi ndow signs: Window SiQn Type Current Code Proposed Allowance ' Displa y Area -_ ... -.. Allowed Within same display a re a '. Size ... -,,:'. 6 square feet No c hang e Quantity 1 display area Limit of 1 displa y area with ... per 40 ' of store front illumination Locatioh " N ea r front door No chanQe Illumination . None Yes ":<; Balloons Th e second proposed sign code amendment wo uld a llo w businesses to use ballo o ns for a grand opening event. Bel ow is a t ab le providing th e details of the proposed balloon allowance: Sign T ype c····,: Current .Code ,F'.rbposedAddition . '. Balloons ., -Not A llo wed Allow ' , Size ' " N/A 18 " - H eight N/A 8' or limit ed to 15' (measured from , ..... ,g rade) when attached to structure Qua'ntity N/A Unlimited Lo ca tion ' ", "-:,' , N/A On private property only DUration .;." . ,~ " N/A 5 days Illuminati o n ". . N/A None Requirement .' N/A Grand openin g o r c han ge in , -ownership DISCUSSION / ANALYSIS: Window Signs: Th e zoning code a ll ows b usinesses t o advertise their goods and services in the w indows of th e store as outl in ed in the following table. Sign T ype S ize Illumin ation Proposed Cha nQe Business Name 2 squa re feet No Busin ess Hours 1 square foot No S ign Band l' ta ll x window width No Display Area 6 square feet No Allow illumination Open/closed Sign U ndefined Yes OV715-001 Sign Code Amendment Page 3 of 4 Planning and Zoning Commission Staff Report Th e only proposed change to the window sign allowance is t o permit illuminated signs in a d isp lay area wit ho ut in creasi ng the overall allowed w in dow signage . Th e 6 square foot display area cou ld be co mprised of 1 or mo re illumin ated signs that fit int o th e 6 square foot area as show n in Attachment 2. Th e proposed code limits th e use of an illuminat ed sign disp lay area to a ma ximum of 1 per business rega rdl ess of st o re frontage or loca tion. In contrast, th e sign code c urrentl y allows a business t o have mo re than 1 display area if th e store has a large store front or occupies a comer space. Balloons: Currently, th e sign code does not allow balloons to be used in the To w n . Th e proposed ne w balloon sign code addition, as depi cted in th e t ab le below, wo ul d allo w a business to use ba ll oo ns to adve rtis e a grand opening or change in ownership . Sign Typ e Max Size Illuminat io n H eig ht Col or Lo ca tion Quantity Balloon is'' No ne S" Any On property of Unlimited busine ss for grand opening 'Could be attached to a f ence or sign structure that co ul d inc rease the overall height up to 15' from grade . Th is new sign code allowance wo uld not all ow inflatabl e fi g ures or mov ing characters to attract att ention . Th e code wou ld simply allow st andard round balloons, is'' or smaller, either in singular or bouq uet form, as see n in Attachment 3 , to be pl aced ou t side th e busi n ess t o ann ou nce a new b usine ss f or no longer th an 5 d ays. GENERAL PLAN COMPLIANCE Th e Z on ing Code Am e ndm e nt was rev ie wed with th e standa rd s of th e General Plan 's Vision, Goa ls and Pol ic ies . Li sted below are releva nt po lici es wi thin t he General Pl an relating t o signage in italics, f ollowed b y staff commentary : Signage: Sign age contro ls have to balance citizens concerns about the increasing leve l of sig nage with the needs of businesses to attract customers . Policy 2.1.10 : The Town shall create standards for signage to provide informatio n and direction to allow businesses to attract and maintain customers with the least intrusive signage possible. Staff comment: T he proposed sign types will allow additional signage f or bu sin esses b ut with spec ifi c standards t o lim it the quantity, placement a nd size of il lumi nated w in dow signs and the duration of balloons wh ich will aid in preventing the overconcentration of signage if a busine ss choose t o utilize either proposed sign type. -----------------.---------------------------------------- OV715-001 Sign Code Amendment Page 4 of 4 Planning and Zoning Commission Staff Report RECOMMENDATION: It is recommended th at the Planning and Zoning Comm iss ion t ake the following action: Recommend approval to t he T own Council of th e p roposed Zonin g Code amendment to Sections 28 .5 .8 (Pe rm anen t Signs in a Commerciallindustrial Zoning Dis tric t) for an i ll umin ated w indo w sign and S ec ti on 28.6.8 (Temporary Signs in a co mm e rcia lli ndu strial Zonin g Dis tri ct) for balloons to promote grand ope nin g eve nt s or c hange in ownership. SUGGESTED MOTIONS: Th e Plann ing and Zoning Commissi on ma y w ish to cons ide r th e f ollowing suggested moti o n: I move to re co mm e nd approval of th e zoning code ame ndm e nt to section 28.5.8 to allow illuminate d signs in the wi nd ow sign display area as provided in Attachment 1. Or I move t o recommend d en ial of the zo nin g code amend me nt t o Section 28.5.8 allo w ing illuminated sig ns in th e window sign display a rea, as the req uest does not mee t th e findin g that. ______________________ _ AND I mo ve to reco mmend approval of th e Zoning Code Amend m ent t o Section 28.6.8 allowi ng balloons for grand ope nin g eve nts or change in ownership as provided in Attac hm ent 1. Or I move to reco mm e nd denial of th e Zon ing Code Amendme nt t o Section 28 .6 .8 a ll owi ng balloo ns for grand ope ni ng events, as th e req ues t does n ot mee t th e fin ding t hat __________ _ ATTACHMENTS: 1. P roposed Code Amendment 2. Graphi c Illu st ration s 3. Ph ot os of Window Signs Changes to existing code use stFil<e through with new code in ALL CAPS Section 28.5.B.15 15. Window Signs Definition: Any form of advertisement and /or identification associated with the business that is affixed to the interior or exterior of a window, or placed immediately behind a window so as to inform or attract attention to the public outside of the building and/or tenant space. Window signs are divided into four \4j (5) types of signs: i. Business Name: Signs that identify the name of the business. a) Area of sign: Maximum two (2) square feet. b) Quantity: Maximum of one (1) sign for anyone (1) business and /or tenant space. For businesses that are corner tenants or individual properties having two (2) street frontages , the same shall apply on both sides. c) Location: The business name sign shall be located on the entrance door to the establishment. If an entrance door cannot be utilized, then the sign may be located where it will not interfere with any other sign types, under this provision. d) ILLUMINATION: BUSINESS NAME SHALL BE NOT ILLUMINATED EXCEPT AS PROVIDED IN SECTION 2B.5.B.15.IV.D. ii. Business Hours of Operation: Signs that identify the business is open and /or closed for operation. a) Area of Sign: Hours of operation shall not exceed a maximum of one (1) square foot. b) Quantity: Maximum of one (1) sign for anyone (1) business and/or tenant space. For businesses that are corner tenants or individual properties having two (2) street frontages, the same shall apply on both sides . c) Location: The hours of operation shall be located on the entrance door to the establishment. If an entrance door cannot be utilized, then the sign may be located within another area that will not interfere with any other sign types, under this provision. d) ILLUMINATION: BUSINESS HOURS SHALL BE NOT ILLUMINATED. iii. Sign Band: A thin band which stretches the overall length of the windows of a building front and/or tenant space and displays either the name of the business or logo in multiple successions. a) Area of Sign: A sign band shall not exceed a maximum of one (1) foot in height by the overall length of the building frontage and/or tenant space. b) Quantity: A maximum of one (1) sign band per window. c) Height: The sign band shall be no higher than the midpo int of the overall height of the windows from grade. d) ILLUMINATION: SIGN BAND SHALL NOT BE ILLUMINATED . e) Additional Requirements: i. The band may include additional text, logos, or graphics that relate to the business within. ii. Copy may not exceed fifty percent (50%) of the total band length. ATTACHMENT 1 iv. Display Area: An area for the purpose of displaying miscellaneous items such as posters, menus, promotional items or the li ke which pertain to the business itself, in a defined loc ation AND MAY INCLUDE ILLUMINA TION. Window displays such as mannequins, three (3) dimensional figures, clothing and the like, which do not con tain advertisement, s hall not be considered a window type sign as described above a) Area of sign: Maximum of six (6) square feel. b) Quantity: Maximum of one (1) DISPLAY AREA. type each for anyone (1) business and/or tenant space. For businesses that are corner tenants or individual properties with two (2) street frontages, may have one (1) display are a per frontage. Businesses and/or tenants with building frontage in excess of forty (40) feet may have one (1) additional display area. c) Location: The display area shall be located on the first immediate window to the r igh t or left of th e entrance door. For tenants having a corner space, the display area shall be located so as to not interfere w ith visibility pertaining to safety issues or interfere with any other sign types under this provision. d) Illumination: 'I'Iindm ... signs shall 6snta in ns illuminatisn except Isr an spen/clssed sign. A DISPLAY AREA CONTAINING ILLUMINATION SHALL MEET THE FOLLOWING STANDARDS: i. QUANTITY: A MAXIMUM OF ONE (1) DISPLAY AREA CONTAINING ILLUMINATION IS ALLOWED PER BUSINESS REGARDLESS OF LENGTH OF STORE FRONT OR CORNER LOCATION. ii. LOCATION: ON THE FIRST IMMEDIATE WINDOW TO THE RIGHT, LEFT OR TOP OF THE PRIMARY ENTRANCE DOOR ONLY. ILLUMIN ATED DISPLAY AREAS SHALL NOT BE LOCATED ON THE SIDES OR REAR OF BUILDINGS. iii. TYPE: INTERNAL , EX POSED NEON OR LED. SIGN SHALL NOT BE EXTERNALLY ILLUMINATED. iv. HOURS: SIGN MAY ONLY BE TURNED ON AT 5:00 A.M. AND SHALL BE TURNED OFF AT 11 :00 P.M. v. MOVEMENT: THE SIGN SHALL NOT FLASH, BLINK , ROTATE, MOVE OR CONTAIN ANIMATION. e. Co lor: All w indo w s ign s shall utilize colors that are compatible with the architectural design of the building. Fluorescent or iridescent colo rs shall not be allowed. v : Open/Closed Sign: A SIGN THAT IDENTIFIES IF THE BUSINESS IS OPEN OR CLOSED. a) QUANTITY: MAXIMUM OF ONE (1) FOR ANY ONE (1) BUSINESS AND/OR TENANT SPACE PER STREET FRONTAGE. b) ILLUMINATION : OPEN/CLOSED SIGN MAY BE ILLUMINATED. OPEN/CLOSED SIGN CONTAINING ILLUMINATION SHALL MEET THE FOLLOWING STANDARDS: i. COMBINATIONS: IF THE OPEN/CLOSED SIGN IS PART OF OR ATTACHED TO A LARGER GRAPHIC OR SIGN IT IS CONSIDERED A DISPLAY AREA AND SHALL MEET THE STANDARDS OF ILLUMINATED DISPLAY AREA. ii. HOURS : SIGN MAY ONLY BE TURNED ON AT 5:00 A.M. AND SHALL BE TURNED OFF AT 11 :00 P.M. iii. MOVEMENT: THE SIGN SHALL NOT FL AS H, BLINK, ROTATE, MOVE OR CONTAIN ANIMATION . d v i: Additisnal Requirements: GENERAL REQUIREMENTS FOR ALL W INDOW SIGNS: a) Permits are requi red for all window signs EXCEPT FOR business name/hours of operation and open/closed signs sffil~e exempt lram sbtaining a permit. b) No additiona l permits will be required to continually change the display area as long as the location of the original permitted area did HAS not changeD. c) Any off-site advertisement displayed in a window is strictly prohibited unless otherwise specified in this Chapter. Fi gu re 28 -1 0: Sa mple illu str ation show ing pl a ce ment of window signs fef-B~e55 ar tenant ' .... itA rnare tAa n 40 fee t af building f ren tag e. Old Grap hi c New Gra phi c rn~"'ea .",. '~O' m4Y "" b, IIlumln ~l od Sig n Band Ne w Gr aph ic '7 .e l Bus lness J Naml' I Hou rs I I CD I Sig n Ba nd Sign Band Exam p le of a d isp l av ar e a con ta i nIng m u l tip l e unusu a ll y shaped si gns (Mayor m a y not be Illumina t ed) Section 28.4 Definition s and Sign T ypes Definition # 37 . Illuminated Sign A sign whose surface is lit internally or externally OR HAS THE POTENTIAL OR ABILITY TO BE ILLUMINATED EITHER BY BATTERY OR ELECTRICITY SHALL BE CONSIDERED AN ILLUMINATED SIGN WHETHER THE SIGN IS LIT OR UNLIT . NEW DEFINITIONS : NON-ILLUMINATED SIGN A SIGN THAT DOES NOT HAV E THE ABILITY TO BE ELECTRIFIED OR POWERED IN ANY WAY. THE COMPONENTS THAT ENABLE THE SIGN TO BE LIT MUST BE PERMANENTLY DISABLED IN ORDER TO BE CONSIDERED A NON-ILLUMINATED SIGN. INFLATABLE SIGN AN OBJECT, DEVICE OR STRUCTURE CAPABLE OF OR DESIGNED TO BE INFLATED W ITH AIR OR LIGHTER THAN AIR GAS TH AT IS USED FOR THE PURPOSE OF ATTRACTING ATTENTIONS OR TO MAKE SOMETHING KNOWN TO THE PUBLIC. Definition #.7: Balloon Sign /\A airti§ht lJa§ filled with heli~m, hot air or other §as , sa~siA9 it to rise , that is aAshored to a lJ~ildiA9 or str~st~re with ro~es , wires aAd i or striA9 to aUrast atteAtioA to the ~~lJlis . REFER TO SECTION 28.6.B .7. SECTION 28.6.B. 7. BALLOON(S) a) DEFINITION : An airtight bag filleG MADE OF THIN RUBBER OR OTHER LIGHT WEIG HT MATERIAL INFLATED WITH AIR OR LlGHTER-TH AN-AIR GAS with heli~m , hot air or other €las, sa~siA9 it to rise, that is anchored to THE GROUND, a building or st r ucture with ropes , A POST, wires and /or string to attract attention to the public. b) USE : ALLOWED FOR A NEW BUSINESS OPENING OR CHANGE OF OWNERSHIP TO PROMOTE A NEW BUSINESS. c) QUANTITY: UNLIMITED. d) AR EA OF SIGN : MAXIMUM 18" TALL AND STA ND ARD ROUND BALLOON SHAPE. e) HEIGHT: NOT TO EXCEED 8' IN HEIGHT (8 ' IN CLUDES BALLOON AND TETHERING DEVICE) OR SHALL NOT EXCEED A C UMULATIVE HEIGHT OF 15' FROM GRADE IF THE BALLOON IS ATT AC HED TO A PERMANENT STRUCTURE SUCH AS A WALL OR MONUMENT SIGN . BALLOONS SHALL NOT BE ATTACHED TO THE ROOF OF A BUILDING. f) LO CA TION : ON PRIVATE PROPERTY WHERE THE BUSINESS IS LOC ATED . g) DURATION: MINIMUM OF 5 CONSECUTIVE DAYS FROM THE DAT E OF GRAND OPENING OR ISSUANCE OF SIGN PERMIT RELATED TO CHANGE OF OWNERSHIP. h) COLOR: BALLOON AND COPY MAY BE ANY COLOR. i) ILLUM IN AT ION : NONE j) ADDITIONAL REQUIREMENTS: i. BALLOONS SHALL NOT INTERFERE W ITH SIGH T VISIBILITY OR VEH ICULAR AND /OR PEDESTRIAN ACCESS AND SHALL BE SECURED AT ALL TIMES. ii. BALLOONS SHALL BE KEPT UNDER CONTROL AT ALL TIMES AND NOT AL LOWED TO BE RELEASED INTO THE SKY . iii . LITTERIN G LAWS AS DETAILED IN THE TOWN CODE ARTICLE 9 -4 SHALL APPLY TO ANY BALLOON RELEASED INTO THE SKY AND /OR ALLOWED TO DEFLATE ONTO THE GROUND . Section 28.9 Pro hibited Signs A. Prohibited Permanent and Temporary Sign s T he fo ll ow ing pe rmanent and tempo rary signs sha ll no t be allowed on any property or public right-of -way and are prohibited unless otherwise speci f ied w ithin this C hapter. 1. A-frame signs, othe r than as specified in Sectio n 28.7.A.3 and Sectio n 28.7.A .6; 2 . Balleen signs , 13alleens 2 . B ill boards ; 3. El ectronic message cente rs; 4. Exposed neon signs, EXC EPT AS PROVID ED BY SECTION 28.5.B.15 5. Fl ashing lights; 6. Ga rage sale signs, except as provided by Section 28.7.A.6; 7. INFLATA BLE S IGNS, EXC EPT AS PROV IDED BY S ECTI O N 28.6.B.7 8. Marquee sig ns; 9. Mov in g/animated sig ns; except ba rbe r-type animated signs are allowed f or barbershops du ring business hou r s on ly; 10. Obscene signs; 11. Off-site adve rtising on public property; 12. Off-site signs; 13. Pe n nan t signs; 14 . Portable sig ns (sa n dwich board , etc.); 15. Pro j ecting signs; 16. Roof signs; 17. Sea rch l ights; 18. Signs attached to any physica l pub lic property; 19. Signs in the median; 20. Vehicle signs. Display Area 6 sq. ft. Mayor May not be illuminated Sign Band ----I Display Area I I I I I l I Sign Band Business Name 8 <: open J Business Name I Hours I ~ Sign Band Sign Band Proposed Illuminated Display Area Example of Display Area containing multiple unusually shaped signs which mayor may not be illuminated Window Sign Illustrations Sign Code Amendment(OV715-001) Attachment 2 Examples of illuminated window signs Example of balloons Examples of proposed signs Sign Code Amendment(OV715-001) Attachment 3 MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION REGULAR SESSION April 7, 2015 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Chairman Rodman called the April 7, 2015 regular session of the Oro Valley Planning and Zoning Commission to order at 6:00 PM. ROLL CALL PRESENT: Bill Rodman, Chairman Bill Leedy, Vice-Chair Greg Hitt, Commissioner Frank Pitts, Commissioner Melanie Barrett, Commissioner Charlie Hurt, Commissioner Tom Drazazgowski, Commissioner ALSO PRESENT: Joe Hornat, Council Member Lou Waters, Vice-Mayor PLEDGE OF ALLEGIANCE Chairman Rodman led the Planning and Zoning Commission members and audience in the Pledge of Allegiance. CALL TO AUDIENCE Bill Adler, Oro Valley resident, stated that the Planning Commission recommended approval of a senior care ordinance back in December. There has been a good deal of discussion since then, and it's likely that when we look at the ordinance again it will very different. Item 3 on your agenda, is something that is routine. COUNCIL LIAISON COMMENTS April 7, 2015 Planning and Zoning Commission Page 1 of 6 1 Council Member Hornat updated the Planning and Zoning Commission and audience on the following: - Naranja Park - March 18th Council Meeting, Desert Sky Miller Ranch was continued - April 15th Council Meeting, Manager's Recommended budget La Cholla Major General Plan Amendment - EEZ Zone for All Seasons Oro Valley Senior Care facility - Expectations of the Council Report REGULAR AGENDA 1. REVIEW AND/OR APPROVAL OF THE FEBRUARY 3, 2015 REGULAR SESSION MEETING MINUTES MOTION: A motion was made by Commissioner Hurt and seconded by Commissioner Barrett to approve the February 3, 2015 Regular Session meeting minutes. MOTION carried, 6-0. with Tom Drazazgowski, Commissioner abstained. 2. PUBLIC HEARING: ZONING CODE AMENDMENT TO SECTION 28.5.B.15. TO ALLOW ILLUMINATED WINDOW SIGN(S) AND SECTION 28.6.B. TO ALLOW BALLOONS FOR GRAND OPENING EVENTS, OV715-001 Patty Hayes, Zoning Plans Examiner, presented the following: - Proposal - Window Signs - Illuminated Window Sign - Multiple Window Signs - Balloons - Balloon Height - General Plan - Conclusion Chairman Rodman opened the public hearing. Don Bristow, Oro Valley Resident, stated that Oro Valley businesses have failed to comply with the town code on illuminated window signs without consistent enforcement. Since 2010 the Town has made 30 changes to the sign code. It has been said that each of these changes meet the general plan goals and policies. The Planning Commission should not recommend approval of this request. There is no evidence that businesses are in support of this code change and there is no factional April 7, 2015 Planning and Zoning Commission Page 2 of 6 1 evidence that illuminated window signs improve advertising effectiveness. Illuminated window signs do not meet the two criteria for signs in Oro Valley: identification or direction. Mr. Bristow stated it has been decided that not allowing balloons is a serious short coming in the Oro Valley sign code. There has been no data collected that supports allowing balloons. The proposed usage does not comply with the general plan policies. Bill Adler, Oro Valley resident, commented that signs are regulated out of public interest not private interest. Staff mentioned one policy but overlooked the second, signage is intended for identification not advertising. Oro Valley has accommodated businesses and where does it stop? There is no evidence that these signs generate business. The general plan and the sign code should be relied upon. Dave Perry Oro Valley resident and President of the Oro Valley Chamber of Commerce, stated that the Chamber stands in support of the zoning code amendment. It is believed that additional lighted signs within 6 square foot of a storefront window will allow Oro Valley businesses to more effectively advertise their goods and services. This allowance would further help Oro Valley businesses be successful. Most retailers' signs are visible within the shopping center, an additional lighted sign in a business store front would not impact Oro Valley residents aesthetically. It is innocent to fly balloons at your grand opening and businesses should be permitted to celebrate 4 or 5 days as recommended. Adoption of these two zoning code amendments would be one more indication that Oro Valley is truly open for business. Chairman Rodman closed the public hearing. MOTION: A motion was made by Commissioner Drazazgowski and seconded by Commissioner Hitt to recommend approval of the Zoning Code Amendment to Section 28.5.B to allow illuminated signs in the window sign display area as provided in Attachment 1. MOTION carried, 6-1 with Commissioner Barrett opposed. MOTION: A motion was made by Vice-Chair Leedy and seconded by Commissioner Hurt to recommend approval of the Zoning Code Amendment to Section 28.6.B allowing balloons for grand opening events or change in ownership as provided in Attachment 1. MOTION carried, 6-1 with Commissioner Barrett opposed. 3. DISCUSSION AND POSSIBLE ACTION ON THE PLANNING DIVISION TWO YEAR WORK PLAN (FISCAL YEAR 15-16 AND FISCAL YEAR 16-17) INCLUDES LONG RANGE PLANS AND ZONING CODE AMENDMENTS April 7, 2015 Planning and Zoning Commission Page 3 of 6 1 Chad Daines, Principal Planner, presented the following: - Planning Work Plan FY 15/16 - 16/17 - Why a Work Plan? - Development Review Team Tasks - Status of General Plan Implementation (SIP) - Planning Work Plan FY 13-14 Report Card - Your Voice/Our Future (General Plan Update) - The District - The District: Retro-fit - Form-based Code - Complete Streets - Arroyo Grande/Tangerine 550 - Historic overlay/Open Space/Rezone Parks - Zoning Code Amendments - Discussion Bill Adler, Oro Valley resident, stated that the work plan did not get to the items that were priority. Part of the problem is that we rely on the general plan for this work plan, which is a mistake. Most policies in the general plan cannot be implemented, the policies are not worded specific enough so they lend themselves to be translated into an ordinance. Form based code is an alternative to conventional zoning, which focuses on uses. Mr. Adler is against the rezoning of parks to open space, which would conflict with sports tourism. Dave Perry, Oro Valley resident, stated that the Chamber started off with the concept of trying to create downtown Oro Valley and have abandoned that idea, because there is no practical way to do that. You can have an art and culture district and redevelop some existing infrastructure and buildings to accomplish the same goal. From his prospective, Arroyo Grande and Tangerine 550 are something that local government should look at. Mr. Perry went on to comment that Oro Valley is running out of undeveloped property. Staff facilitated an exercise with the Commission which accomplished the following: - Identified additional work plan items suggested by individual Commissioners - Reduced the complete list down to a final list based on Commission consensus - Prioritized the final list into high, medium and low priorities MOTION: A motion was made by Vice-Chair Leedy and seconded by Commissioner Hitt The Commission recommended approval of the following work plan items: High Priority - General Plan - Arroyo Grande - Tangerine 550 - The District April 7, 2015 Planning and Zoning Commission Page 4 of 6 1 Medium Priority - Parking - Permitted Use Table - Conditional Use Permits - Senior Care Low Priority - Minor Plat Amendment - Setback Projections - Wireless Facilities - Minor Setback Reductions The remainder of the work plan items were not recommended. MOTION carried, 7-0. The phone call with Commissioner Pitts ended at 8:44 PM. 4. DISCUSSION REGARDING ELECTRONIC PACKET DELIVERY Roseanne Flores, recording secretary, presented the following: - Going green - Saves money - Saves staff time - Saves mailing cost - Saves paper cost - It's what Council is doing - User friendly All Commissioners chose to go paperless. 5. YOUR VOICE, OUR FUTURE PLANNING AND ZONING COMMISSION LIAISON UPDATE Commissioner Leedy gave a brief overview of the Your Voice, Our Future update: - Making great progress and extraordinary work - Scheduled to meet for the last development committee tomorrow night - The process in intergrading all three of the major committees - Staff goes away for two months and puts together a document - The committees will review the final draft this summer PLANNING UPDATE (INFORMATIONAL ONLY) April 7, 2015 Planning and Zoning Commission Page 5 of 6 1 ADJOURNMENT MOTION: A motion was made by Commissioner Drazazgowski and seconded by Commissioner Barrett to adjourn the April 7, 2015 Planning and Zoning Commission meeting at 8:53 PM. MOTION carried, 6-0. April 7, 2015 Planning and Zoning Commission Page 6 of 6 1 Chairwoman Cathy Workman Workman Insurance and Investments C ha ir-e le ct ALan Oankwerth Market Considerations Secretary Marcia Ring Tohono Chul Gardens Treasurer EI Ndoye National Bank of Arizona Past chair Sarah Ritchie Apri l 7 , 20 15 7435 N. Oracle Rd., Suite 107 Oro Va ll ey, AZ 85704 P: 520.297.2191 F: 520.742.7960 orovall eychamber.com Members of the Oro Valley Planning and Zoning Commission Town staff Ladies and gentlemen, The Greater Oro Valley Chamber of Commerce stands in support of zoning code amendments to Section 28.S.B.IS, allowing for illuminated window sign(s), and Section 28.6.B., allowing balloons for grand opening events. The public hearing is Item 2 on your April 7 agenda. We believe illuminated signage , wiiliin the 6-square-foot space of a storefront window, would allow Oro Va lley businesses to more effectively advertise their goods and services to residents and visitors alike. This proposal is consistent with General Plan langu age related to signage, and specifically Policy 2.1.1 0 stating the town "s hall create standards for signage to provide information and direction to allow businesses to attract and maintain customers with th e least intrusive signage possible. " Oro Valley businesses care about the appearance of our community, and don 't want to disp lay signs iliat interfere with the community's outstanding aesthetics. They simp ly want tools to succeed, and this proposal provides such a too l. We do have one !1uestion about Section 28.5 .B.15 , 15. Window signs, item iv Bisplay Area: subsection e. Co or: ... ATe neon signs 0 an..y colo allowed, wJ.thiIi t e requirements ofThis proposed rule? It's certainly appropriate for Oro Valley to allow bu s inesses to celebrate their grand openings with balloons . Balloons cause no harm to the community, and the 5-day limitation proposed by staff is reasonab le . Thanks for the opportunity to comment, and for your service. 1'd be pleased to answer any questions . Dave Dave Perry President I CEO Greater O ro Valley Chambe r of Comme rc e Attachment 4 Hayes, Patty From: Sent: To: Subject: William Adler <stfa tha@gmail.com > Sunday, April OS, 2015 8:40 PM Hayes, Patty; Vella, Bayer; Town Council Window and Balloons The communication on this item does not provide evidence that more ill umination and space in the front window or balloons brings in more business. I assume this is what is meant by "attract customers"? So a window sign would attract a buyer who is not presently a customer to come into the store , as would balloons? I'd like to read about the documentation for these assumptions. The communication states that the proposal maintains balance with community standards. What's the evidence of that? If a promotional tool is powerful enough to bring people into a store that wouldn't otherwise do so, the standards are out of balance. Bill Please make oote of my Ilew email address:stfatha@gmai l.com 1 Town Council Regular Session Item # 5. Meeting Date:05/20/2015 Requested by: Bayer Vella Submitted By:Chad Daines, Development Infrastructure Services Department:Development Infrastructure Services Information SUBJECT: DISCUSSION AND POSSIBLE ACTION ON THE PLANNING DIVISION TWO YEAR WORK PLAN (FISCAL YEAR 15-16 AND FISCAL YEAR 16-17) INCLUDING LONG RANGE PLANS AND ZONING CODE AMENDMENTS RECOMMENDATION: The Planning and Zoning Commission has recommended approval of the Planning Division Work Plan as provided in Attachment 1. EXECUTIVE SUMMARY: The Planning Work Plan identifies projects to be completed by the Planning Division over a two-year period. As described in the General Plan, a work plan is necessary to coordinate its implementation. A two-year work plan provides for the prioritization of planning staff work and resources to ensure completion of projects. It is important to note that staff efforts on work plan items need to be balanced against the day to day development review and customer service requests. The previous Planning Work Plan was adopted on July 3, 2013, and is due to expire on July 3, 2015. The proposed work plan recommended by the Planning and Zoning Commission is provided on Attachment 1. Project summaries for the recommended work plan items are provided as Attachment 2. BACKGROUND OR DETAILED INFORMATION: Purpose Major work efforts of the Planning Division outside of development review and customer service have historically been guided by an adopted work plan, which is a requirement of the Zoning Code and identifies and prioritizes the various planning efforts by the Town. The new Planning Work Plan includes significant work efforts for the Planning Division over the next two years. A primary focus of the proposed Work Plan is completion of the Your Voice, Our Future project (General Plan Update), which involves a significant commitment of resources and time. Therefore, the Work Plan has been purposely adjusted to provide the necessary focus on this significant planning effort, scheduled for completion in November 2016. Report Card - Status of Previous Work Plan Items (Attachment 3) Attachment 3 provides a report card on the status of items from the previous work plan. A number of items have been completed, including: Naranja Park Planning ESL Amendment Public Art Update Zoning Code Amendments (various) A number of items are on-going, including: Your Voice, Our Future (General Plan update) Conditional Use Criteria The District (previously known as the "Arts & Culture District") One item is being incorporated into The District and Form Based Code work plan items as follows: Mixed Use One item is being reconsidered as part of the Your Voice, Our Future project: Tangerine Road Area Plan Most of the remaining incomplete items have been incorporated into the new Work Plan. Staff is currently working on two items assigned by Town Council outside of the last Work Plan: 1) Lighting code revisions to address sign brightness; and 2) Neighborhood meeting code and standard operating procedures. Strategic Implementation Program Progress Report (Attachment 4) The Strategic Implementation Program (SIP) is a companion document to the Focus 2020 General Plan, adopted in 2005. It is comprised of a set of actions which serve to implement the policies outlined in the General Plan document. It is the practice of the Town to review the SIP in conjunction with the adoption of a new Work Plan. An updated SIP Progress Report is provided as Attachment 4. In summary, meaningful progress has been made, with over 80% of SIP items either being completed or on-going. Of the remaining items, 10% were not pursued due to changes in conditions and 10% have not been completed. Some of the incomplete items (Historic/Cultural Overlay, Open Space Management Plan and Rezone all Town Parks to Open Space) were included on the draft Work Plan presented to the Commission, but ultimately were not recommended by the Commission. These incomplete items have been referred to the Your Voice, Our Future project for reconsideration and possible inclusion in the General Plan Update. Planning and Zoning Commission Action The Work Plan was considered by the Planning and Zoning Commission on April 7, 2015. Staff facilitated an exercise which enabled the Commission to achieve consensus on recommended Work Plan items and also to provide relative priority of the items (high, medium and low). In terms of public comment, the following was provided: One resident spoke with regard to the difficulty of implementing the General Plan's vague policies and spoke in support of Form Based Codes. The Chamber of Commerce representative spoke in support of The District and the Arroyo Grande / Tangerine 550 annexations. The Commission voted to recommend approval of the Work Plan as provided in Attachment 1. The draft Commission minutes are provided on Attachment 5. FISCAL IMPACT: The predominance of items on the draft work plan are proposed to be completed using existing staff The predominance of items on the draft work plan are proposed to be completed using existing staff resources. The Your Voice, Our Future project is being completed using existing staff and the use of outside consultant resources, which have been budgeted in the current fiscal year budget. Additional outside services for the Your Voice, Our Future project are intended to be budgeted in subsequent budget years. SUGGESTED MOTION: I MOVE to approve the Planning Division Two Year Work Plan (Fiscal Year 15-16 and Fiscal Year 16-17) as provided on Attachment 1. OR I MOVE to direct staff to revise/modify the draft for further Town Council consideration, specifically__________________________________. Attachments Attachment 1 - Planning Work Plan FY 15-16 & 16-17 Attachment 2 - Project Summaries Attachment 3 - Report Card on Previous Work Plan Attachment 4 - Update Strategic Implementation Program Attachment 5 - April 7, 2015 Draft Minutes PR O J E C T P O L I C Y R E F S O U R C E TI M E F R A M E / RE S O U R C E S P R I O R I T Y D E S C R I P T I O N 1. G E N E R A L P L A N UP D A T E A R S 9 - 4 6 1 . 0 6 G e n e r a l P l a n 2 0 1 3 - 2 0 1 6 / B a c k g r o u n d S t u d i e s (Y o u r V o i c e , O u r F u t u r e ) St a t e L a w St a f f HI G H Su r v e y s a n d C o m m u n i c a t i o n s 20 1 3 S t r a t e g i c P l a n C o m m i t t e e W o r k Dr a f t P l a n & R a t i f i c a t i o n 2. T H E D I S T R I C T Go a l 9 . 1 WP 1 3 - 1 5 Wi n t e r 2 0 1 5 / St a k e h o l d e r O u t r e a c h 9. 1 . 5 & 9 . 1 . 6 YV O F - G P U p d a t e St a f f HI G H De s i g n / D r a f t P l a n 20 1 3 & 2 0 1 5 Co d e I m p l e m e n t a t i o n , i n c l u d i n g o v e r l a y St r a t e g i c P l a n s 2a . F O R M B A S E D C O D E 1 . 1 . 1 W P 1 3 - 1 5 S p r i n g 2 0 1 6 / D e t e r m i n e V i a b i l i t y (T o i m p l e m . T h e D i s t r i c t ) 1. 3 . 4 St a f f HI G H Ev a l u a t e A l t e r n a t i v e s Co d e I m p l e m e n t a t i o n 2b . C O M P L E T E 1. 3 . 6 & 5 . 1 . 5 20 1 3 & 2 0 1 5 Fa l l 2 0 1 6 / Re s e a r c h B e s t P r a c t i c e s ST R E E T S P O L I C Y Go a l 5 . 1 St r a t e g i c P l a n s St a f f HI G H De v e l o p P o l i c y (T o i m p l e m . T h e D i s t r i c t Go a l 5 . 6 Co d e I m p l e m e n t a t i o n an d f o r u s e i n o t h e r a r e a s ) 2c . M I X E D U S E ( T o im p l e m . T h e D i s t r i c t a n d fo r u s e i n o t h e r a r e a s ) 1. 3 . 3 & 1 . 3 . 4 W P 1 3 - 1 5 S p r i n g 2 0 1 6 / St a f f HI G H De t e r m i n e V i a b i l i t y Ev a l u a t e A l t e r n a t i v e s Co d e I m p l e m e n t a t i o n 3. A R R O Y O G R A N D E 3 . 1 . 3 W P 1 0 - 1 2 U n k n o w n / P e n d i n g C o u n c i l d i r e c t i o n TA N G E R I N E 5 5 0 2 0 1 3 & 2 0 1 5 S t a f f H I G H * a n d S t a t e ' s r e a d i n e s s t o a c t St r a t e g i c P l a n s *B e c o m e s p r i o r i t y up o n C o u n c i l di r e c t i o n AT T A C H M E N T 1 - P L A N N I N G W O R K P L A N F Y 1 5 / 1 6 - 1 6 / 1 7 Pl a n n i n g a n d Z o n i n g C o m m i s s i o n R e c o m m e n d e d D r a f t A p r i l 7 , 2 0 1 5 PR O J E C T P O L I C Y R E F S O U R C E TI M E F R A M E / RE S O U R C E S P R I O R I T Y D E S C R I P T I O N AT T A C H M E N T 1 - P L A N N I N G W O R K P L A N F Y 1 5 / 1 6 - 1 6 / 1 7 Pl a n n i n g a n d Z o n i n g C o m m i s s i o n R e c o m m e n d e d D r a f t A p r i l 7 , 2 0 1 5 a. P a r k i n g 2 0 1 5 S t r a t e g i c W P 1 3 - 1 5 F a l l 2 0 1 6 S t a f f M E D I U M U p d a t e c a t e g o r i e s a n d r a t i o s b. P e r m i t t e d U s e T a b l e 20 1 5 S t r a t e g i c N e w F a l l 2 0 1 6 S t a f f M E D I U M Up d a t e u s e l i s t i n g s i n a l l d i s t r i c t s c. C o n d i t i o n a l U s e P e r m i t s 20 1 5 S t r a t e g i c W P 1 3 - 1 5 F a l l 2 0 1 5 S t a f f M E D I U M E v a l u a t i o n C r i t e r i a , u s e s a n d p r o c e s s d. S e n i o r C a r e 7. 1 . 3 & 7 . 2 . 4 W P 1 3 - 1 5 Su m m 1 5 S t a f f ME D I U M D e f i n i t i o n s a n d d e v e l o p m e n t s t a n d a r d s e. M i n o r P l a t A m e n d m e n t 20 1 5 S t r a t e g i c W P 1 3 - 1 5 F a l l 2 0 1 5 S t a f f L O W E s t a b l i s h f o r m a l p r o c e s s a n d r e q ' s f. S e t b a c k P r o j e c t i o n s 2 0 1 5 S t r a t e g i c W P 1 3 - 1 5 S p r g 1 6 S t a f f L O W A d d r e s s p r o j e c t i o n s c o m p r e h e n s i v e l y g. W i r e l e s s F a c i l i t i e s Go a l 2 . 1 WP 1 3 - 1 5 S p r g 1 5 S t a f f L O W C l a r i f y s t e a l t h r e q ' s , u p d a t e p e r f e d l a w h. M i n o r S e t b a c k R e d u c t 2 0 1 5 S t r a t e g i c W P 1 3 - 1 5 S p r g 1 7 S t a f f L O W E s t a b l i s h p r o c e s s f o r m i n o r a d j u s t ' s ATTACHMENT 1 4. Z O N I N G C O D E A M E N D M E N T S SUMMARY WHY / BENEFITS TIMEFRAME & RESOURCES GENERAL PLAN UPDATE Planning Work Plan FY 15-16 & 16-17 Revision Date April 7, 2015 SUMMARY State law requires municipalities to update their General Plan every ten years or less. The Oro Valley General Plan was adopted and ratified by the voters in 2005. A new plan will be acted upon in 2015 with final voter ratification in 2016 In 2013, Town Council initiated the “Your Voice, Our Future” General Plan Update. To date, the Town has successfully completed background studies and collected survey re- sponses at various public outreach venues. Current work includes developing plan elements and policies through three separate committees focusing on development, com- munity and the environment. GOAL / PURPOSE The goal of this project is to complete and adopt t he General Plan, including ratification by the voters. The General Plan will provide the framework for future decision making policy by the Town for the next ten years. Additionally, the Plan will include many topics including updated policies, addressing many topics, including develop ment, circulation, parks and recreation, natu- ral resources and public services. This project is currently ongoing, with an overall timeframe for completion of 3.5 years. The tar- get completion date is Fall 2016. This project is intended to be completed using DIS staff and consultant resources. This multi-year project invo lves a significant commitment of staff re- sources including most planning staff. The vision and priorities of the Town are dynamic a nd change over time. The existing 2005 Gen- eral Plan is nearing it’s 10 year lifespan and a ne w plan will provide an updated vision and poli- cies aligned with current community priorities. The updated general plan will guide and inform critical decisions about the Town's future and qual ity of life. ATTACHMENT 2-1 SUMMARY WHY / BENEFITS TIMEFRAME & RESOURCES THE DISTRICT Planning Work Plan FY 15-16 & 16-17 Revision Date April 7, 2015 SUMMARY Oro Valley is rich in arts and cultural opportunities. The District project would explore approaches and possible locations for “main street” focused development to create community gather- ing areas and celebrate the Town’s culture. The General Plan recommends promoting and sustaining the arts and culture within Oro Valley. Further studies will explore implementation methods of an arts and culture district or other similar types of districts. This district could establish a commu- nity focus on arts, cultural and historic venues and programs. This project will involve inventory of existing venues, stakehold- er outreach, funding strategies and code implementation through an overlay district and/or form based zoning approach. GOAL / PURPOSE The goal of this work plan item is to provide community gathering areas and sense of place for the Town. A formal district would support resident desires, tourism, economic development and the already existing arts and culture identity of the town. Arts and culture are valued community assets which serve residents and draws significant visitors to the Town. This work plan item will commence in the Winter of 2015 using DIS staff and consultant resources. Establishment of a community gathering area will establish a needed focus to successfully market and pro- gram future events, contributing to the overall quality of life for Oro Valley residents and visitors. Visitors contribute significantly to the local economy and capitalizing on Oro Valley’s strengths in the area of arts and culture through enhanced marketing and focus will have a positive impact on revenues and community val- ued assets. ATTACHMENT 2-2 SUMMARY WHY / BENEFITS TIMEFRAME & RESOURCES Planning Work Plan FY 14-15 & 15-16 Revision Date February 9, 2015 SUMMARY The emphasis of the current conventional Zoning Code is separation of uses. Under form based codes, the emphasis is on the built form through the regulation of building height, mass and intensity of use. This project will evaluate the viability of establishing an alter- native regulatory development option, particularly as an im- plementing tool for The District, which will promote “main street” type development. This form based alternative would not replace the existing Zoning Code, but rather an option to be used in specific appropriate areas. GOAL / PURPOSE The purpose of this project is to evaluate the viability of a form based code for land development regulation. This pro- ject will include studies, analysis and evaluation of this option. It will also include drafting and implementation of a form based code alternative. This work plan item will be completed in the Spring 2016 using staff resources. Form based codes focus on the form and massing of buildings in relation to one another, and the scale of streets. This approach contrasts with conventional zoning’s focus on the segregation of land uses and the control of development intensity through sometimes abstract and uncoordinated parameters (e.g., Floor Area Ratio, dwellings per acre, set- backs and parking ratios), without specific focus on the resulting building form. A form based code alternative will pro- vide new options and flexibility in achieving desirable development results, particularly with regard to the “main street” type development envisioned as part of The District overlay. An alternative zoning approach may provide a more effective option in certain areas, resulting in a more flexible and site specific approach to land development. FORM BASED CODE Planning Work Plan FY 15-16 & 16-17 Revision Date April 7, 2015 ATTACHMENT 2-2a SUMMARY WHY / BENEFITS TIMEFRAME & RESOURCES COMPLETE STREETS POLICY Planning Work Plan FY 15-16 & 16-17 Revision Date April 7, 2015 SUMMARY Complete streets is an approach to building roads with the goal of creating design options for travel by all users includ- ing pedestrians, people with disabilities, bicyclists, public transportation and vehicles. This work plan item will analyze best practices and develop a complete streets policy which will guide new construction or reconstruction of roads. The policy will establish design criteria and requirements which will be implemented through amendment to the zoning code, infrastructure guidelines and related policies. GOAL / PURPOSE The goal of this amendment is to create street design options to best accommodate all travelers, including pedestrians, people with disabilities, bicyclists, public transportation and vehicles. This project will be completed during the Fall of 2016 using staff resources. This project will benefit the community by promoting aesthetic and functional travel for all users of streets within Oro Valley and ensuring that new or reconstructed roads utilize complete streets elements to sepa- rate different modes of transportation. ATTACHMENT 2-2b SUMMARY WHY / BENEFITS TIMEFRAME & RESOURCES ARROYO GRANDE / TANGERINE 550 Planning Work Plan FY 15-16 & 16-17 Revision Date April 7, 2015 SUMMARY Arroyo Grande is a 9,000 acre property owned by the State of Arizona. The General Plan designates this area as Mas- ter Planned Community and Village Center uses. A signifi- cant portion of this area is also a designated wildlife linkage and open space corridor between Santa Catalina with the Tortolita Mountains, serving as an interconnected open space network within the town, as well as within the region. The Tangerine 550 property is 550 acres owned by the State of Arizona and located at the gateway to Oro Valley at Tangerine and Thornydale Roads This work plan item originated on the 2010 Work Plan and has been included on the current work plan for future Town Council direction concerning the ultimate annexation of these areas into Oro Valley. The Your Voice, Our Future project has also identified a need for council action on this item. GOAL / PURPOSE The purpose of this project is to work cooperatively with the State Land Department to establish an ap- proach to annexation of these areas into Oro Valley. This project will be coordinated with the General Plan and Council direction. A new timeframe will be recom- mended and completed using DIS staff, with assistance from Economic Development. This project will benefit the community as it will provide for planned development within these areas while comprehensively conserving the wildlife linkage and open space. Conserving the most biologically valuable asset will protect natural resources and continue to shape the Town’s character. ATTACHMENT 2-3 SUMMARY WHY / BENEFITS TIMEFRAME & RESOURCES PARKING Planning Work Plan FY 15-16 & 16-17 Revision Date April 7, 2015 SUMMARY The Zoning Code establishes the specific number of re- quired parking spaces for residential and non-residential land uses. Over time, these standards have become dated as business types and practices evolve. Additionally, the listing of uses is general in nature and does not address the variety of land uses which are commonly developed. This project will update and expand the parking require- ments consistent with best practices and current standards. GOAL / PURPOSE The goal of this amendment is to update parking requirements and parking use listings. This project will be completed during the Fall of 2016 using staff resources. Updated parking uses and ratios will ensure the function of the zoning code remains effective. This project will ensure adequate parking is provided to serve residential and non residential uses, while preventing over parking of uses and limiting pavement of natural areas. ATTACHMENT 2-4a SUMMARY WHY / BENEFITS TIMEFRAME & RESOURCES PERMITTED USE TABLE Planning Work Plan FY 15-16 & 16-17 Revision Date April 7, 2015 SUMMARY A permitted use table sets forth the permitted uses allowed within each base zoning district. The table lists all allowable uses and denotes what district they are permitted within. Over time, new uses evolve, necessitating a periodic update of the use listings and allowable zoning districts for the Zon- ing Code to remain an effective regulatory tool. The amendment will update permitted uses within all resi- dential and non-residential zoning districts. GOAL / PURPOSE The goal of this amendment is to update permitted use listing for all zoning districts. For example, catego- ries such as video stores are outdated etc. This project will be completed during the Fall of 2016 using staff resources. Relevant zoning code updates will ensure the function of the zoning code remains effective and relevant. Updating permitted uses will maintain clarity and consistency throughout the Zoning Code. ATTACHMENT 2-4b SUMMARY WHY / BENEFITS TIMEFRAME & RESOURCES CONDITIONAL USE PERMITS Planning Work Plan FY 15-16 & 16-17 Revision Date April 7, 2015 SUMMARY Conditional use permits (CUP) are required for uses with significant impacts on adjacent land uses such as conven- ience stores, gas stations and uses with drive thru windows. The Zoning Code contains criteria for evaluating and decid- ing CUP applications. This project will provide updated eval- uation criteria designed to address impacts associated with conditional uses such as traffic, parking, light and noise and will provide an effective tool to be used in the evaluation and decision making process. This project will also evaluate what uses classified as condi- tional uses and address issues relative to the process for approval of conditional uses. GOAL / PURPOSE The goal of this project is to ensure that conditional uses are evaluated due to their associated impacts. The purpose of this zoning code amendment is to establish criteria and a review process that effectively addresses compatibility associated with conditional uses and lessen the impacts of these uses on adjoining land uses. This work plan item is in-going and will be completed in the Fall of 2015 using staff resources. The CUP cri- teria, uses and process are currently being evaluated by DIS staff in conjunction with a subcommittee of the Planning and Zoning Commission. Conditional uses typically create a significant amount of public interest due to the real and perceived im- pacts associated with the use. Updated criteria will provide an effective tool to decide whether a particular location is suitable for the proposed conditional use. This work plan item will clarify what uses are classified as conditional and establish an efficient process for approval. ATTACHMENT 2-4c SUMMARY WHY / BENEFITS TIMEFRAME & RESOURCES This work plan item is on-going and will be completed in the Summer of 2015 using staff resources. Planning Work Plan FY 15-16 & 16-17 Revision Date April 7, 2015 SUMMARY The Zoning Code must be regularly maintained to remain effective. The Zoning Code lacks consistency with defini- tions for senior care uses with terms used by the State. It is also intended to evaluate appropriate development stand- ards to address unique needs associated with senior care uses. GOAL / PURPOSE The goal of this amendment is to establish clear definitions and development standards for senior care uses. Such standards may include additional open space requirements and amenities to serve the needs of the resi- dents This work plan item will continue to improve the function and usability of the Zoning Code so that it remains an effective regulatory tool to implement developing community policies. This amendments will improve zon- ing administration, eliminate areas of conflict and provide clarity throughout the Zoning Code with regard to senior care uses. SENIOR CARE USES ATTACHMENT 2-4d SUMMARY WHY / BENEFITS TIMEFRAME & RESOURCES MINOR PLAT FINAL AMENDMENTS Planning Work Plan FY 15-16 & 16-17 Revision Date April 7, 2015 SUMMARY The Zoning Code establishes the process and requirements related to subdivision plat approval. The Zoning Code does not provide a clear process nor requirements for minor final plat amendments, which are currently processed according to administrative policy. The amendment will establish a formal review process and identify requirements related to minor plat amendments. GOAL / PURPOSE The goal of the amendment is to define the review process and requirements for final subdivision plat amendments. The project will assess what amendments may be approved administratively and what amendments are more involved and warrant Town Council consideration and approval. This project will be completed during the Fall of 2015 using staff resources. Establishing a process for minor final plat amendments will address an area of the Zoning Code which is currently undefined. Having a clear process and established requirements is essential for the efficient and legally defensible process for amendment approval. ATTACHMENT 2-4e SUMMARY WHY / BENEFITS TIMEFRAME & RESOURCES PROJECTIONS INTO YARDS Planning Work Plan FY 15-16 & 16-17 Revision Date April 7, 2015 SUMMARY The Zoning Code does not comprehensively address the ability for eave projections, overhangs bay windows and covered entry ways. The current criteria lack consistency and does not permit typical allowances for projections over required yard areas. The amendment will update the Zoning Code and compre- hensively address all projections into building setback areas. GOAL / PURPOSE The goal of this amendment is to comprehensively address projections into building setbacks and required yards in single-family residential areas. This zoning code update will define requirements for covered entry eaves and other typical projections for homes. This project will be completed during the Spring of 2016 using staff resources. Establishing uniform standards for projections will eliminate areas of conflict and provide clarity throughout the Zoning Code. This amendment will permit projections into required yards which are typical to single family homes. ATTACHMENT 2-4f SUMMARY WHY / BENEFITS TIMEFRAME & RESOURCES WIRELESS COMMUNICATION FACILITIES Planning Work Plan FY 15-16 & 16-17 Revision Date April 7, 2015 SUMMARY New approaches and technology in wireless communication facility design have evolved and necessitate updating the Zoning Code to ensure facilities are built with the least visual impact possible. Additionally, federal laws have been re- cently established and provide limitation on municipal review of certain facility upgrades. The Zoning Code currently contains vague criteria for evalu- ating and reviewing the visual impact of wireless communi- cation facilities and installations. This project will clarify re- quirements to encourage approaches to conceal visibility of the facility through stealth design methods. This project will also provide updated evaluation criteria designed to corre- spond with federal laws. GOAL / PURPOSE The purpose of this project is to establish clear requirements and approval processes for the use of stealth approaches to lessen the visual and aesthetic impacts of wireless facilities. This project is also intended to ensure that wireless communication facilities and installation are evaluated in compliance with federal laws. This work plan item will be completed in the Spring of 2015 using staff resources.. Wireless communication facilities and installation projects typically create a significant amount of public in- terest due to the visual and aesthetic impacts associated with the use. Updated criteria will provide an effec- tive tool to evaluate whether a particular location is suitable for the proposed use. This project will clarify what facilities are classified as conditional and clarify stealth requirements to address aesthetic issues. ATTACHMENT 2-4g SUMMARY WHY / BENEFITS TIMEFRAME & RESOURCES This project will be completed during the Spring of 2017 using staff resources. ARTS & CULTURE DISTRICT Planning Work Plan FY 15-16 & 16-17 Revision Date April 7, 2015 SUMMARY The Zoning Code does not provide a process for minor ad- justments to setbacks to be administratively resolved. These issues are common when a home is built with a small setback encroachment, resulting in the need for a formal variance application before the Board of Adjustment. The amendment will establish a process which will enable minor encroachments within established thresholds to be resolved administratively. GOAL / PURPOSE The goal of the amendment is to allow for the efficient resolution of minor encroachments into setback areas. This amendment will enable minor encroachments into setbacks areas to be resolved administratively, avoiding a lengthy process to obtain a variance from the Board of Adjustments. These encroachments typi- cally involve a small encroachment (less than a foot) which can be efficiently resolved at an administrative level. MINOR SETBACK REDUCTIONS ATTACHMENT 2-4h PR O J E C T ST A T U S / C O M M E N T S 1. G E N E R A L P L A N U P D A T E On - g o i n g . T i m e f r a m e 2 0 1 3 - 2 0 1 6 (U p d a t e G e n e r a l P l a n p e r S t a t e L a w ) In c l u d e d i n n e w w o r k p l a n 2. N A R A N J A P A R K Am e n d e d P l a n t o b e c o n s i d e r e d b y T o w n C o u n c i l A p r i l 2 0 1 5 (R e v i s e m a s t e r p l a n f o r p a r k d e v e l o p m e n t ) Ne a r i n g c o m p l e t i o n 3. M I X E D U S E G E N E R A L P L A N D E S I G N A T I O N Ta b l e d b y T o w n C o u n c i l (A d d n e w c a t e g o r y a c c o m m o d a t i n g m i x e d u s e d e v e l o p m e n t ) T o b e c o n s i d e r e d a s p a r t o f T h e D i s t r i c t a n d F o r m B a s e d C o d e s 4. C O N D I T I O N A L U S E R E Q U I R E M E N T S In - p r o c e s s . T i m e f r a m e F a l l 2 0 1 5 (U p d a t e u s e s , c r i t e r i a a n d p r o c e s s f o r a p p r o v a l ) In c l u d e d i n n e w w o r k p l a n 5. T A N G E R I N E R O A D A R E A P L A N Af t e r e v a l u t a t i o n , p l a n w o u l d h a v e l i m i t e d a p p l i c a b i l i t y (I d e n t i f y a r e a s f o r c o r r i d o r c o m m e r c i a l a n d r e s i d e n t i a l ) To b e c o n s i d e r e d a s p a r t o f G e n e r a l P l a n U p d a t e 6. T A R G E T E D I N D U S T R Y & B U S I N E S S E S No t i n i t i a t e d . (V i a b i l i t y a n d L o c a t i o n S t u d y f o r t a r g e t e d b u s i n e s s e s ) 7. E S L A M E N D M E N T Co m p l e t e d (R e l a t i o n t o G e n e r a l P l a n a m e n d m e n t s a n d E S L I n c e n t i v e s ) 8. P U B L I C A R T U P D A T E Co m p l e t e d (C a l l f o r A r t i s t s p r o c e s s a n d r e v i s e d c r i t e r i a ) 9. A R T S & C U L T U R E D I S T R I C T ( T H E D I S T R I C T ) In - p r o c e s s . T i m e f r a m e S p r i n g 2 0 1 6 (C r e a t e m a i n s t r e e t t y p e d e v e l o p m e n t f o r a r t s a n d c u l t u r e ) In c l u d e d i n n e w w o r k p l a n 10 . S I G N P R O C E S S E S Am e n d e d b a s e d o n C o u n c i l d i r e c t i o n (A m e n d e d t o g r a n d o p e n i n g a n d b a l l o o n s i g n s ) Cu r r e n t l y c o m p l e t i n g g r a n d o p e n i n g a n d b a l l o o n s t a n d a r d s 11 . A R R O Y O G R A N D E / T A N G E R I N E 5 5 0 Pe n d i n g C o u n c i l D i r e c t i o n (W o r k w i t h S t a t e t o p u r s u e a n n e x a t i o n ) an d S t a t e ' s r e a d i n e s s t o a c t 12 . F O R M B A S E D C O D E - P A R T 1 No t i n i t i a t e d . I n c l u d e d i n n e w w o r k p l a n (Z o n i n g s t a n d a r d s t o a c c o m m o d a t e m a i n s t r e e t d e v e l o p m e n t ) Co o r d i n a t e i n c o n j u n c t i o n w i t h T h e D i s t r i c t AT T A C H M E N T 3 - P L A N N I N G W O R K P L A N F Y 1 3 / 1 4 - 1 4 / 1 5 R E P O R T C A R D PR O J E C T ST A T U S / C O M M E N T S AT T A C H M E N T 3 - P L A N N I N G W O R K P L A N F Y 1 3 / 1 4 - 1 4 / 1 5 R E P O R T C A R D 13 . H O U S E K E E P I N G Z O N I N G C O D E A M E N D M E N T S Va r i o u s s e c t i o n s c o m p l e t e d ( G r a d i n g , E S L F l e x i b i l i t y , E E Z , T R C O D , Si g n s , A c c e s s o r y B u i l d i n g s In c o m p l e t e i t e m s i n c l u d e d i n n e w w o r k p l a n 14 . M I N O R S E T B A C K R E D U C T I O N No t i n i t i a t e d . I n c l u d e d i n n e w w o r k p l a n (A l l o w a d m i n i s t r a t i v e a p p r o v a l o f m i n o r s e t b a c k r e d u c t i o n s ) ATTACHMENT 3 April 7, 2015 Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Highlights. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . 4 Land Use Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Community Design Actions . . . . . . . . . . . . . . . . . . . . . . . . . 5 Economic Development Actions . . . . . . . . . . . . . . . . . . . . 6 Cost of Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Circulation and Transportation Actions . . . . . . . . . . . . . . . 8-9 Public Facilities, Services and Safety Actions . . . . . . . . . . 10 Housing Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Parks and Recreation Actions . . . . . . . . . . . . . . . . . . . . . . 12 Arts and Culture Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Archeological and Historic Resources Actions . . . . . . . . 14 Open Space and Natural Resources Conservation . . 15-16 Water Resources Actions . . . . . . . . . . . . . . . .. . . . . . . . . . . 17 Next Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Appendix: Focus 2020 General Plan Progress . . . . . . . . . . . . . 19-48 2 Contents CONTENTS How to use this Document: RED: Action has not yet been initi- ated and/or little progress has been made (represented as a red “x” in the appendix ). YELLOW: Action has not been com- pleted due to changed conditions. BLUE: Action is ongoing GREEN: Action is completed (rep- resented as a green check in the appendix ). This document consists of two main parts, “Highlights”, and the Appendix. Highlights: Each of the twelve “Highlights” sections identifies completed items within each of the General Plan’s 12 main elements or focus areas. Each of these sections also includes a pie chart indicating the completion status of actions in that section. Appendix: The Appendix lists each action item identified in the General Plan as well as its current completion status. The color code below is used throughout the document to represent the completion status of action items. Focus 2020 General Plan Progress The Strategic Implementation Program is comprised of a set of actions which implement the policies outlined in Oro Valley's Focus 2020 General Plan. This plan established action items within each of its 12 primary focus areas or elements: o Land Use o Community Design o Economic Development o Cost of Development o Circulation & Transportation o Public Facilities, Services & Safety o Housing Actions o Parks & Recreation o Arts & Culture o Archeological & Historic Resources o Open Space & Natural Resources Conservation o Water Resources Within these focus areas, over 136 specific actions are identified. This progress report has been prepared to highlight completed actions, ongoing actions, and incomplete items. Meaningful progress has been made on a majority of actions in the plan. Approximately 54 percent of the actions identified in the General Plan are complete; an additional 28 percent are ongoing; there has been a change in conditions to 8 percent of the actions; and the remaining 10 percent have not yet been completed. The following sections of this report identify major accomplishments and remaining challenges in each of the General Plan's 12 elements based on progress made to-date. General Plan: Action Item Completion Status o Action items will impact the Planning Completed • o Incomplete o Commission work program, the Capital Improvement Program, and the annual budget. This information will also be used to inform the 2015 General Plan Update. Ongoing Changed Conditions Overview 3 Oro Valley’s Land Use changes reflect a maturing community as commercial and employment development play catch- up to the extensive residential growth of the Town. These changes have served to support the development of a full-service community. Additionally, actions by the Town Council have focused on continuing Oro Valley’s tradition of high quality development that is environmentally responsible to the Sonoran Desert. The implementation of the Environmentally Sensitive Lands (ESL) Ordinance is a critical land use control identified by the Focus 2020 General Plan. Other Completed Action Items Include: • Advanced an interconnected open space system within the Town, as well as within the region, by incorporating these needs into land use planning and community development efforts. • Amended the Zoning Code to require implementation of the Pedestrian/ Bicycle Plan and the Trails Plan in evaluation and review of development proposals within Growth Areas. • Revised transmittal procedures to ensure that all amendments to the General Plan within, or within one- quarter mile, of the planning areas of other jurisdictions are sent to those jurisdictions for comment. • The Town established an advisory committee, “ESL Public Advisiory Committee”, to consider policies and procedures for conservation easements and holdings of open space. • Jointly developed and adopted off-airport land use compatibility controls, the La Cholla Airpark Area, to protect the Airpark. • Amended the Zoning Code to require consideration of the adopted Transit Plan in development applications. 4 Land Use Highlights Land Use Completed Ongoing Incomplete Land Use Actions The Town’s Zoning Code includes Design Guidelines which cannot be static. The actions taken have attempted to wed the Town’s new development with ongoing goals of preserving natural landscape and habitats. The outcome has progressed the aesthetic and environmental quality of Oro Valley. Design Excellence is an expectation in Oro Valley and is evidenced by the richness and quality of the built environment. The adoption of Oro Valley’s Design Standards, therefore, is a major accomplishment by the Town and will serve to enhance the aesthetic quality of Oro Valley as it continues to develop. Other Completed Items Include: • Reviewed and amended signage standards as necessary to ensure adequate information is conveyed in support of business growth. • Reviewed and amended lighting standards as necessary to ensure security standards are met while minimizing light pollution. Community Design 5 Highlights Community Design Design Standards Town of Oro Valley Caring for our heritage, our community, our future. Addendum A Adopted by Ordinance # 11-20 on July 6, 2011 IncompleteCompleted Community Design Actions 6 Economic Development Oro Valley’s economic future is interwoven with its distinctive natural setting highlighted by its proximity to the Pusch Ridge Wilderness, Coranado National Forest, and Catalina State Park. The actions taken by Town Council have attempted to marry Oro Valley’s economic and environmental identity by progressing business interests while maintaining the community’s vision and values. The Campus-style employment center at Innovation Park is a major economic driver for the town. In order to ensure that this center, and others like it, fit into Oro Valley’s built environment, the Town’s Design Standards have been reviewed and amended to further the appearance and aesthetic quality of these centers. Other Completed Action Items Include: • Incorporated an Economic Vitality Model into the Impact Analysis for commercial and industrial projects, used to forecast revenue growth and Town expenditure impacts based on new and future development, and annexed areas. Highlights Economic Development Completed Ongoing Economic Development Actions The Cost of Development Element of the General Plan articulates the Town’s interest in ensuring that new development in Oro Valley does its fair share to perpetuate the high standard for infrastructure that the Town has established since its incorporation. One of the major accomplishments in this section, was to ensure that new development is covering the capital cost of new infrastructure. To help understand development costs, the Town preforms a comprehensive review of its development-related revenue stream as a part of its annual budgetary process. Impact fees and construction of new facilities continue to be required of all new development. Other Completed Items Include: • Implemented a proactive annexation study to prioritize proposed annexations, concentrating on those proposals that create efficiency in service provision by the Town. • Identified proposed new and upgrades to existing regional facilities, and determined if new development can legally be assessed responsibility for the improvement of each facility. For example impact fees cover regional facilities such as: major roads, libraries, and parks. Cost of Development 7 Highlights Cost of Development Cost of Development Actions Completed Changed Conditions Ongoing 8 Transportation & Circulation The Actions taken by the Town have ensured that Oro Valley’s transportation system, as well as the transportation system for the Planning Area as a whole, has provided residents and visitors with safe, convenient and efficient mobility. Over twenty transportation and circulation actions identified in the General Plan have been completed or are ongoing. Continual investment in transportation has ensured high quality, function and diversity of the Town’s circulation systems. Completed Items Include: • Annually updated the Capital Improvement Plan, prioritizing street and circulation improvements necessary to implement the General Plan. • Implemented the Subdivision Street Standards. • Regularly updated the town-wide traffic volume count program to serve as a basis for future planning. • Maintained a traffic safety program to identify and program projects for traffic safety improvements. • Implemented the traffic calming plan to preserve neighborhoods through the reduction of cut-through traffic (Hardy Rd. and Calle Buena Vista). • Implemented the Pedestrian and Bicycle Plan, and the Trails Plan. • Implemented Access Control Guidelines for arterial streets. Highlights Transportation & Circulation • Implemented a pavement preservation and street maintenance program. • Sought funding for all aspects of financing the Town’s transportation system including alternative modes. • Worked with other jurisdictions to develop a public-private partnership to promote trip reduction programs to reduce vehicle miles traveled (VMT). • Continued to require a full Transportation Impact Study for all major development, defined as all non-residential and multifamily residential over 20 acres and residential developments of 200 lots or greater. • Coordinated street improvements with drainage and flood control needs. • Evaluated any wash crossings for collector and arterial streets in the design process to ensure minimal impact on environmentally sensitive areas including riparian habitat, while maintaining hydraulic efficiency. • Designed improvements of major road corridors to maximize protection of scenic vistas and minimize visual impact of roadways constructed on slopes. • Continued to review major development plans and public projects for transit integration and pedestrian access. • Worked with Marana and Pima County to coordinate public transit services in the Northwest Metro Area. • Participated in efforts to study the feasibility of a Regional Transit Authority. • Located, designed and constructed two Park and Ride facilities located at 2291 E Rancho Vistoso Boulevard and at River Front Park. • Continued to develop and distribute promotional materials, including information on bike locker locations and pedestrian and bike routes, to identify Oro Valley as a Bicycle and Pedestrian Friendly Community. • Coordinated with PAG to create a regional pedestrian and bike network. • Developed a maintenance program for bicycle facilities. • Achieved private sector installation of alternative fuel stations. Transportation & Circulation 9 Transportation & CirculationCont. Completed Changed Conditions Transportation and Circulation Actions Ongoing PubJic Facilitifes, Services & Sa ety Highlights The purpose of the Public Facilities, Service and Safety Element is to provide the Town of Oro Valley with development oversight strategies that ensure orderly, rational development of facilities and services to support projected growth and to address the safety needs of its residents. Completed actions have prevented hazards, both environmental and man-made, and have promoted helpful, safe , Town services. Oro Valley's public safety programs are community centered at their core. Programs such as Community 10 Public Facilities , Services & Safety Policing, Neighborhood Watch, community academy, and bicycle/ pedestrian safety programs actively work to keep the Town 's citizens safe, and informed. Other Completed Items Include : • Expanded emergency training programs, such as CPR. • Developed a flood control ordinance that prohibits development within the floodway • Actively solicited non-Town service providers, such as fire districts, to provide comments on proposed developments. • Jointly worked with school districts in siting new schools. • Amended the site analysis requirements for residential rezoning cases to incorporate evaluation of school facilities. • Continued programs to decentralize public safety and other public facilities. • Expanded the Town's public safety awareness progra m. • CPTED safety standards included as part of the adopted Design Standards. • Established an emergency management plan. Public Facilities, Services & Safety Actions o • o e Completed Incomplete Changed Ongoing Conditions Housing 11 Oro Valley is recognized as a highly desirable place to live. The actions taken by the Town have ensured that housing opportunities are provided within high quality neighborhoods that are safe and well planned. Because of these actions, Oro Valley continues to be a place defined by its strong neighborhoods and quality housing development. Adopted in 2011, Oro Valley’s Design Standards ensure that residential environments are not only of a high quality, but provide for street character, open space, and high quality home design and architecture. Other Completed Items Include: • Established procedures to monitor neighborhood conditions by holding neighborhood meetings, and working with Home Owners Associations to inform residents about new development applications. • Created and initiated neighborhood enhancement programs such as the Neighborhood Clean Up Program to ensure that Oro Valley’s neighborhoods remain at a high standard of quality. Highlights Housing Housing Actions Completed OngoingIncomplete The Parks and Recreation Element is intended to protect and enhance the high quality resort/ residential image, identified in the General Plan. The actions taken by the Town ensure that Oro Valley has diverse recreation options. Several new parks have been acquired, designed, and constructed to fit the needs of Oro Valley’s citizens including the CDO Linear Park, a new accessible playground, recreation programs, and most notably the Town’s aquatic center expansion (although not identified specifically in the General Plan). Other Completed Items Include: • Incorporating into the plan review process, requirements, procedures, and criteria for assessing the recreational facility needs of the residents of proposed subdivisions. • Initiated a Park and Trail Maintenance Program. • Required appropriate signage to be installed in parks for public information, as part of the development process. • Developed joint use agreements between the Town and Amphi School District to further increase the availability of recreational facilities in the community. 12 Parks & Recreation Highlights Parks &Recreation Parks & Recreation Actions Completed OngoingIncomplete Arts & Culture Highlights A s Oro Valley grows and matures as a c?n:munity, its interests in establishing and maintaining a rich mix of opportunities for arts and cultural activities are clear. The actions taken by the Town have improved opportunities to enjoy Oro Valley's artstic assets. Continued implementation and direct funding of arts resources, including the 1 % arts ordinance has resulted in an impressive collection of over 200 publicly displayed art pieces throughout the Town. Other Ongoing Action Items Include: • Developed a variety of opportunities for visual and performing arts. • Developed relationships with businesses and other arts/cultural organizations, specifically SAACA, to create new arts related opportunities for Town residents. • Formed collaborative efforts between the Library, Parks and Recreation, arts organizations and the school district to host annual recreation programs such as the tree lighting ceremony and various Steam Pump Ranch festivals. • Initiated a plan to encourage the creation of and identify funding sources for one or more arts districts. Arts & Culture Actions o • 0 Ongoing Incomplete Changed Conditions Arts & Culture 13 Historic Resources Highlights O ro Valley is a town of breathtaking natural beauty and an area that posses rich archeological and historic resources that date from approximately 11,500 years ago. The actions taken by the Town continue to celebrate the richness that these resources bring to residents and visitors. Oro Valley continues to protect cultural and archeological resources through an updated ordinance and by working collaboratively with Pima County 14 Historic Resources and the State Historic Preservation Officer (SHPO). Other Completed Items Include: • Initiated and implemented the Certified Local Government process, a preservation partnership between locaL state and national governments focused on promoting hisoric preservation. Historic Resources Actions o 0 Completed Ongoing Open Space & Natural Resources 15 Oro Valley’s exceptional environmental resources have shaped the Town’s character. The conservation of natural open space, biological resources, visual resources, and other natural resources is of significant public interest. The actions taken by the Town have ensured the conservation of these resources while promoting quality growth. The development of Oro Valley’s ESL ordinance has been the Town’s premier open space and natural resource management accomplishment. This regulation is comprehensive and affects most items identified in this section of the General Plan. Completed Action Items: • The Zoning Code was amended to use open space preservation as a criterion in deciding the approval or denial of rezoning proposals. • Worked with Pima County, Arizona Game and Fish Dept., the Nature Conservancy and others to develop a GIS database of biological resources for the Town. • Participated in the development and implementation of the Sonoran Desert Conservation Plan. • Amended the Zoning Code to allow, if in-place protection is not feasible, the transplantation of healthy native vegetation to approved sites within, or outside the project limits. • Reviewed, and amended the Zoning Code to provide guidelines for the safe movement of wildlife above and below roadways and through or around other man-made environments.Highlights Open Space &Natural Resources 16 Open Space & Natural Resources • Created and worked with the ESL advisory committee to establish an interconnected open space strategy. • Continued the Save-A-Plant program. Open Space &Natural ResourcesCont. Open Space & Natural Resources Actions Completed Ongoing Changed Conditions Incomplete The Town of Oro Valley recognizes the importance of water to maintain the natural qualities that attract people to the area and sustain their existence. The actions taken by the Town reflect the importance of protecting and ensuring future needs of Oro Valley’s residents. To this goal, the Town has diversified its water supplies and has developed its reclaimed water system. Central Arizona Project water is also being delivered to the Town through agreements with Tucson Water. Other Completed Action Items Include: • Approved a Floodplain management ordinance. •Amended the site analysis requirements to address cumulative impacts on on-site and off-site drainage. • Implemented the storm water management program. • Coordinated with Pima County Wastewater Management to investigate neighborhood conversions from septic tank to sewer systems. • Continually monitor the effects of the use of CAP water. • Implemented a comprehensive Town- wide water conservation program, and participate in regional water conservation programs. • Set up procedures to meet all State and Federal regulations regarding the treatment, quality, and monitoring required for the use of reclaimed water. • Updated the Potable Water System Master Plan to reflect this General Plan. Cost of Development 17 Highlights Water Resources Water Resources Actions Completed OngoingIncomplete The Town of Oro Valley continues to make considerable progress in completing the actions identified in the Focus 2020 General Plan. Efforts to- date have spanned across numerous departments and have involved many community partners, Boards and Commissions, and citizens. The General Plan is a working document. It is the result of the collective efforts of citizens, elected and appointed officials, community groups, individuals, and agencies who have spent countless hours developing a framework for future development. The General Plan, has to be updated periodically (and by law) to remain relevant to Oro Valley’s evolving needs. Completed items in this document should be celebrated, but part of the process was also to identify problem areas and deficiencies. A number of key actions require attention in the near term to stay on track to meet our Plan goals. For example, Parks and Recreation, Arts and Culture, and Archeological and Historic resources, three of the Town’s most citizen service-oriented elements, each have a number of important incomplete action items. All action items, complete and incomplete, were reviewed and evaluated for current relevance. This information will be used to inform the 2015 General Plan Update, the Planning Commission Work Plan, the Capital Improvement Plan, and the Annual Budget. This document has identified the Town of Oro Valley’s progress in completing the actions enumerated in the Focus 2020 General Plan in order to actively further its citizen-based goals and needs. NEXT STEPS 18 Next Steps APPENDIX Appendix 19 STATUS LEGEND RED: Action has not yet been initiated an/or little progress has been made. YELLOW: Action has not been completed due to changed conditions. BLUE: Action is ongoing GREEN: Action is completed This appendix details the progress made by the Town thus far in implementing the 2020 General Plan. Coordinating Department Acronyms Following each action item in the tables that follow Town department(s) are identified as primary coordinators or facilitator of implementing the given action. Acronyms for the “Primary Responsibility” and “Lead” Departments are provided below. Town Departments / Divisions: BS - Building Safety CD - Community Development CR - Cultural Resources C&S - Conservation and Sustainability ED - Economic Development F - Fire Department FM - Fire Marshall FN - Finance IS - Infrastructure Services L - Librarian P - Police Permits - Permitting Division PLG - Planning Division PW - Public Works P&R - Parks and Recreation P&Z - Planning and Zoning SP - Special Projects SPC - Special Projects Coordinator T - Transit TA - Town Attorney TC - Town Council TE - Town Engineer TM - Town Manager TS - Transit Services W - Water Department WD - Water Director WU - Water Utility 1. Land Use Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes LU.1 1.1.1, 1.1.3, 1.1.4, 1.1.5, 1.4.2, 10.1.1, 10.1.2, 10.1.3, 10.1.4, 11.1.1, 11.1.2, 11.1.4, 11.1.5, 11.1.11, 11.2.1, 11.2.2, 11.2.3, 11.2.4, 11.2.6, 11.2.7, 11.2.9, 11.2.10, 11.2.11, 11.2.12, 11.2.13, 11.2.14, 11.3.3, 11.4.1, 11.4.3, 11.5.6 Develop and implement an Environ- mentally Sensitive Lands Overlay Zone (ESL) Ordinance that would define the criteria of ESL lands and permit a set of development standards that would act as an incentive to protect sensitive lands. P&Z PLG Short Term Environmentally Sensi- tive Lands Adopted by Ordinance 11-01, Added February 16th, 2011. LU.2 1.1.4, 1.1.7, 1.2.2 Participate directly in the compre- hensive planning efforts and estab- lish strong working relationships with Marana, Pima County, Pinal County, Catalina Village, ASLD, and PAG to develop and adopt a coincident set of strategies to address various re- gional issues and integrate the vari- ous plans within the Planning Area. Ensure coordination on planning issues of mutual concern. CD PLG Ongoing Region planning is ongoing and coordi- nating with ASLD, Pima County, and surround- ing jurisdictions to accomplish a variety of mutually beneficial issues including: an- nexation; transporta- tion; economic devel- opment; infrastructure; and regional library services. LU.3 1.2.2, 6.2.1, 6.2.2, 6.2.5 Work closely with local school districts to ensure that adequate develop- ment related information is provided to the districts (Refer also to Actions PFS.5 and PFS.6) CD PLG Ongoing New subdivision plans are shared with school districts for their refer- ence. LU.4 1.1.7 Work closely with other governmental units to promote acquisition strategies for expansion of nearby Federal, state and county owned public lands if addi- tional protection or enhancement is also deemed necessary by the Town. TC TM Ongoing Pima County has made several recent acquisi- tions for planned wild- life crossings on Oracle Road. 20 Appendix 1. Land Use Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes LU.5 1.5.5 Jointly develop and adopt off- airport land use compatibility controls, within the La Cholla Airpark Planning Area, to pro- tect the Airpark. P&Z PLG Medium Term The Airport Environs Over- lay District was created to protect the health, safety, and welfare of persons and property in the vicinity of the La Cholla Airpark. LU.6 1.1.2, 1.1.3, 1.1.6, 1.2.1, 1.4.1, 1.5.5, 2.1.9, 2.2.1, 7.1.1, 7.1.5, 10.1.1, 10.1.3, 10.1.4, 10.2.1, 11.2.15, 11.2.17, 11.3.4, 11.5.5, 12.3.2, 12.3.4 Continued enforcement of the Zoning Code and design guide- lines. P&Z PLG Ongoing Planning staff continually works to enforce the Zon- ing Code and new design standards. LU.7 1.1.2, 1.1.5, 1.3.1, 1.3.4, 1.3.5, 1.4.3, 1.4.4, 1.5.1, 5.4.4 Continued implementation of the General Plan policy, cur- rently underway. P&Z PLG Ongoing Planning staff continually works to implement Gen- eral Plan policies. LU.8 1.3.1, 1.3.3, 1.3.4, 1.3.6, 1.5.5, 7.1.4, 7.2 (all), 7.3.1 Define and develop a Comple- mentary Use District Zoning Or- dinance and design standards that will be utilized in devel- oping master plan proposals including commercial, office, and/or housing. P&Z PLG Short Term New Mixed-Use General Plan category pending Council approval. LU.9 1.3.2 Amend the Oro Valley Zoning Code Revised (OVZCR) to re- quire consideration of the Transit Plan in evaluation and review of development proposals within Growth Areas. P&Z PLG Medium Term Coordination and review is occurring. Town has ad- opted Regional Transit Plan and continually works with the RTA. OVZCR amended, 5/18/11. LU.10 1.3.3, 3.1.8 Allow additional opportunity for neighborhood commercial by completing a study to identify un- der-served areas where neighbor- hood commercial is appropriate. P&Z PLG Short Term Updated C-N (Neighbor- hood Commercial) de- velopment standards and uses by Ordinance 11-01 on February 16th, 2011. Appendix 21 1. Land Use Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes LU.11 1.3.6 Amend the Oro Valley Zon- ing Code Revised (OVZCR) to require implementation of the Pedestrian/Bicycle Plan and Trails Plan in evaluation and review of development pro- posals. P&Z PLG Short Term The development review process includes plan evaluation by Parks and Recreation for compatibility with Pedestrian/Bicycle and Trails Plan. Planning staff additionally applies the following standards to new development for continued consideration of bike/pedestrian amenities: Subdivision Street De- sign Standards; Subdivision Design Principles. LU.12 1.5.2 Rezone all Town-owned parks to Parks/Open Space zoning district. P&Z PLG Medium Term Was not included in the Planning and Zoning Work Plan. LU.13 1.5.2, 7.1.3, 11.1.5 (Buffers are not ad- dressed by these policies) Revise the Recreation Code of the OVZCR to assure that ad- equate buffers are provided. P&Z PLG Medium Term Section 26.5 Provision of Recre- ation Area dictates amount of space and required recreation amenities. LU.14 11.3.4 Utilize best management practices established for the Natural Events Action Program (NEAP) when issuing and en- forcing grading permits. PW Permits Ongoing Continual enforcement of Storm Water Pollution Prevention Pro- gram (SWPPP) with the purpose of soil erosion protection. LU.15 11.1.4, 11.1.7, 11.1.9 Advance an interconnected open space system within the Town, as well as within the re- gion, by providing for an open space planning component in all appropriate land use plan- ning and community develop- ment efforts. See also OS.4 and LU.2. P&Z PLG Short Term/ Ongoing ESL addresses this for rezoned properties. Would be facilitated with Parks Master Plan. ESL Open Space Requirements. Design Guidelines C-d pg. 2. 22 Appendix 1. Land Use Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes LU.16 3.1.10, 11.1.12 Negotiate any proposed pre- annexation agreements to en- sure they support, and do not work counter to, the goals and policies of the General Plan. SPC, TA TM Short Term/ Ongoing Town continues to pursue annex- ation agreements. LU.17 1.5.9 Revise transmittal procedures to ensure that all amendments to the plan within, or within one-quarter mile, of the plan- ning areas of other jurisdictions are sent to those jurisdictions for comment. P&Z PLG Short Term General Plan amendment submit- tals provided to area jurisdictions for comment. LU.18 1.3.5, 1.4.11 Develop procedures to require master plans for coordinated development, particularly on vacant areas of 40 acres or greater, and in context with adjacent properties. P&Z PLG Medium Term Master development plans are required for large multi-phase projects or as PADs (no 40 acre requirement). Public participa- tion process is used to evaluate the development in context with adjacent uses. LU.19 1.5.7, 1.6.8, 4.1.5 Develop additional standards, as may be necessary for ana- lyzing effects of development of a regional impact. P&Z PLG Medium Term Development applications shared with neighboring jurisdictions. Additionally, use of TIA provides further insight. LU.20 11.1.1 The Town of Oro Valley will establish an advisory commit- tee to consider policies and procedures for conservation easements and holdings of open space. TC PLG Short Term ESL advisory committee apart of ESL code development process. Appendix 23 24 Appendix 2. Community Design Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes CD.1 1.2.3, 1.4.7, 1.4.8, 2.1.1, 2.1.2, 2.1.3, 2.1.4, 2.1.5, 2.1.7, 2.1.8, 2.1.9, 2.1.11, 2.2.1, 3.1.7, 5.4.4 Review, update and amend the Development Design guidelines/standards to ensure compatibility with the policies outlined in the General Plan. P&Z PLG Short Term Adopted Design Standards by Ordinance 11-20 on July 6, 2011. CD.2 2.2.1 Review procedures to ensure continuous enforcement of Section 13-107 (Solar Protec- tion) of the OVZCR. (Now OVZCR Section 27.1) P&Z C&S Short Term Solar installations should be tracked through the permitting process. As written, the Zoning code is not implementable due to vague language, Work plan item needed. CD.3 2.1.10 Review and amend signage standards as necessary to en- sure adequate information is conveyed in the least intrusive form. P&Z PLG Short Term Revised Sign Code was Adopted by Ordinance 11-07. Addition- ally, Sign Committee assigned to review signage standards. CD.4 2.3.1, 11.4.2 Review and amend lighting standards as necessary to en- sure security standards are met while minimizing light pollution. P&Z PLG Long Term Updates in May 2005 and Oct. 2007. Appendix 25 3. Economic Development Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes ED.1 3.1.1, 3.1.2, 3.1.5, 3.1.6, 3.1.9 Update the adopted Commu- nity Economic Development Strategy based on the 2020 General Plan Update, utilizing the fiscal model prepared as part of the planning process and regularly updated. Imple- ment this revised strategic plan. (planning process refers to Economic Development) ED ED Short Term Updated CEDS in 2010. ED.2 3.1.4 Include strategic capital projects in the Capital Im- provement Plan which would support desirable economic development which imple- ments the General Plan. ED ED Annually Strategic Capital Projects such as the pool, Steam Pump Ranch, and other projects, have been pursued and need to be added to the CIP. ED.3 3.1.6, 4.1.1, 4.1.2, 4.3.2, 6.1.1, 6.1.2 Incorporate fiscal model pre- pared for the General Plan Up- date into the Impact Analysis for commercial and industrial projects, 20 acres or larger and into the Fiscal Impact model used to evaluate proposed annexations. FN FN Medium Term An Economic Vitality Model was created in 2006/07 and used to forecast revenue growth and Town expenditure impacts based on new and future devel- opment, and annexed areas. ED.4 3.1.7 Review and amend Oro Valley Design Guidelines to more fully address campus-style employ- ment centers. P&Z PLG Short Term Design Standards Adopted by Ordinance #11-20 on July 6, 2011. 4. Cost of Development Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes COD.1 3.1.6, 4.1.4, 4.1.7, 4.2.1, 4.2.2, 4.2.3, 4.2.4, 4.2.5, 4.2.6, 4.3.1, 4.3.2, 6.1.2 Perform a comprehensive study of the Town’s revenue stream to ensure that fund- ing from new development is completely covering the capital costs of infrastructure required to serve the develop- ment at the desired LOS (level of service); to project costs to the Town over time that can- not be assessed to new devel- opment; and to identify and develop revenue sources that can fund those needs. FN FN Medium Term Review of revenue stream is part of an annual process tied to budget and legislative restric- tions. COD.2 4.1.2, 4.1.3 Implement a proactive an- nexation study to prioritize pro- posed annexations, concen- trating on those proposals that create efficiency in service provision by the Town. Ensure that both long term and short term costs and benefits of an- nexations are addressed. SP TM Medium Term A proactive annexation strate- gic plan has been developed by the Town Manager’s Office. Finance department conducts a cost based analysis on every annexation proposal. COD.3 4.1.7, 4.1.9 Identify exceptions, if any, to fair share cost recovery that the Town finds to be in the public interest. FN; ED FN Medium Term Exceptions, if any, are evalu- ated on a case-by-case basis. Legal limitations exist, including the gift clause. COD.4 4.1.5, 1.5.7 Identify proposed new and upgrades to existing regional facilities, and determine if new development can legally be assessed responsibility for improvement of each facility. Develop options for implemen- tation for consideration by the Town Council. FN; P&Z FN Medium Term Impact fees cover regional facilities such as: major roads, libraries, and parks. 26 Appendix 4. Cost of Development Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes COD.5 4.1.6 Continue to require new de- velopment to provide infra- structure that accommodates future development identified in the General Plan, as nec- essary, with an appropriate payback mechanism. P&Z PLG Ongoing Accommodation for future developments, including water and roads, require payback. COD.6 4.1.8 Develop an intergovernmental agreement with Pima County for service provision standards in unincorporated areas of the Planning Area. TM TM Medium Term A formal IGA has not been ad- opted. The Town and PC work together through PAG to ensure that roadway and other re- gional projects within the Plan- ning Area meet Town standards. Pima County also provides op- portunity for the Town to com- ment on development projects within the Planning Area. COD.7 4.3.3 Concisely and clearly docu- ment on an annual basis the status of the annual budget, CIP, and all studies related to provision of infrastructure by the private and public sector. FN FN Annual The Infrastructure Asset Inven- tory is tracked and updated on an annual basis and reported in financial statements. Appendix 27 5. Circulation and Transportation Status Number Policy Actions Primary Responsibility Lead Time Frame Notes CT.1 5.1.1, 5.1.2, 5.2.1, 5.9.2, 5.9.3, 1.5.2 Annually update the CIP, pri- oritizing street and circulation capital improvements neces- sary to implement the General Plan Circulation and Transpor- tation Element. PW IS Annual Multi-modal construction taking place throughout arterial road- way network. CT.2 5.1.5, 5.4.5 Implement the subdivision street standards. PW TE Ongoing Subdivision Street Design Stan- dards Adopted by Ordinance 11-15, Amended May 18th, 2011 CT.3 5.1.1, 5.1.2 Regularly update the town wide traffic volume count program to serve as a basis for future planning. PW IS Ongoing Working with PAG regionally. CT.4 5.1.3, 5.9.7 Maintain a traffic safety pro- gram to identify and program projects for traffic safety im- provements. PW IS Ongoing 2010 Established a Traffic Engi- neering Unit. CT.5 5.1.4, 5.1.9, 5.4.1 Implement the traffic calming plan to preserve neighbor- hoods through the reduction of cut-through traffic. PW IS Ongoing Incorporated traffic calming into private and public projects. CT.6 1.5.2, 5.1.5, 5.1.6, 5.1.7, 5.3.2, 5.9.1, 5.9.2, 5.9.3, 5.9.5, 6.2.6, 8.2.1, 8.2.2, 8.2.4, 8.5.2, 8.5.3, 8.5.4, 11.3.4 Implement the Pedestrian and Bicycle Plan, and the trails plan. PW; P&R IS Ongoing Constructing Multimodal proj- ects, CDO Linear Park, and con- nected open space. CT.7 1.5.6 Implement Access Control Guidelines for arterial streets. PW IS; Permits Ongoing Incorporated access manage- ment into private and public projects 28 Appendix 5. Circulation and Transportation Status Number Policy Actions Primary Responsibility Lead Time Frame Notes CT.8 5.1.8 Evaluate possible creation of a connected network of exclu- sive and on-street routes for neighborhood electric vehi- cles and similar alternatives. PW IS Long Term Town density does not support exclusive and on-street routes. Town has implemented sun shuttle dial-a-ride program as a transit alternative. CT.9 5.1.10, 11.3.4 Implement a pavement pres- ervation and street mainte- nance program. PW IS Ongoing Fully operational Pavement Management Program. CT.10 5.2.2, 5.9.2, 5.9.3, 8.5.3 Seek funding for all aspects of financing the Town’s transpor- tation system including alter- native modes. PW IS Ongoing Secured RTA funding for bike, pedestrian, and transit projects. Road Funding from HURF. CT.11 5.3.3, 5.8.2, 5.9.5, 11.3.4 Working with other jurisdic- tions, develop a public-private partnership to promote trip reduction programs to reduce vehicle miles traveled (VMT). PW IS Ongoing Working with PAG committees to develop regional trip reduc- tion programs such as ride- shares. Ride-share program is promoted through the Town’s Human Resources Department. CT.12 1.5.7, 1.6.8, 5.1.1 Continue to require a full Trans- portation Impact Study for all major development, defined as all non-residential and multi- family residential over 20 acres and residential developments of 200 lots or greater. PW IS; Permits Ongoing Required through the develop- ment process CT.13 5.4.2 Coordinate street improve- ments with drainage and flood control needs. PW IS Ongoing Combined Stormwater and roadway projects CT.14 5.4.2 Evaluate any wash crossings for collector streets and above in the design process to ensure minimal feasible impact on environmentally sensitive areas or riparian habitat, while main- taining hydraulic efficiency. PW IS Ongoing The Regional Transportation Au- thority plan includes $45 million for transportation-related critical wildlife linkages as part of the environmental and economic vitality element of the plan. Appendix 29 30 Appendix 5. Circulation and Transportation Status Number Policy Actions Primary Responsibility Lead Time Frame Notes CT.15 5.4.3, 11.3.1, 1.1.4 Design improvements of major corridors to maximize protec- tion of scenic vistas and mini- mize the visual impact of road- ways constructed on slopes. PW IS Ongoing ESL’s Scenic Resources Catego- ry provides protection for scenic corridors, by directing develop- ment design to conserve scenic views across private property. CT.16 1.5.5, 5.5.1, 5.5.2, 5.5.3, 5.5.4, 5.6.1, 5.6.2, 5.6.3, 5.7.1, 5.7.2, 5.7.3 Update Transit Development Plan periodically, as delineat- ed in the adopted plan. TS T Ongoing Town has adopted the Regional Transit Plan and works with the RTA to update this plan annu- ally. CT.17 1.5.5, 5.4.1, 5.5.1, 5.6.1, 5.6.3 Continue to review major development plans and public projects for transit integration and pedestrian access. TS T Ongoing Transit Services reviews transit needs for development proj- ects. CT.18 5.6.1, 5.7.2 Annually update the public transit facilities in the capital improvement program. TS T Ongoing Capital Improvement Program now regional with RTA as lead agency. CT.19 5.5.3, 5.6.2, 5.7.3 Integrate Sun Tran Express Ser- vice (Route 162) contract to include opportunities for trans- fers between Coyote Run and Route 162. TS T Short Term All services within Pima County have been regionalized and seamless transfers now exist be- tween these routes. Smart Car technology is soon to be imple- mented in 2013 which will im- prove upon integration of these connections. CT.20 5.5.3, 5.6.4, 5.7.3, 5.8.1 Work with the jurisdictions in the northwest region to coor- dinate public transit services in the Northwest Valley. TS; TC T Medium Term RTA is the overarching author- ity for the region, including the Northwest Valley. RTA has imple- mented all inclusive sun shuttle services throughout the region. CT.21 5.8.1 Participate in efforts to study the feasibility of a Regional Transit Authority should the op- portunity arise. TC T Long Term RTA was created and a sales tax initiative approved by voters in 2006. Appendix 31 5. Circulation and Transportation Status Number Policy Actions Primary Responsibility Lead Time Frame Notes CT.22 5.6.1, 5.7.3 Locate, design and construct a modest public transit transfer facility as stated in the Transit Development Plan. If possible, contract with local business owners or property owners to establish a mini park-and-ride lot with the transfer facility. TS T Medium Term Two Park and Ride facilities were completed in 2009. CT.23 5.9.4, 8.5.4 Continue to develop and distribute promotional ma- terials, including information on bike locker locations and pedestrian and bike routes, to denote Oro Valley as a Bicycle and Pedestrian Friendly Com- munity. PW; P&R PW Ongoing Oro Valley Police Dept. offers bike/pedestrian safety informa- tion available on their website. CT.24 5.9.8, 6.2.6, 8.5.1, 8.5.2, 11.3.4 Coordinate through PAG to create a regional pedestrian and bike network. PW; P&R IS; P&R Ongoing Working with PAG and RTA to create “the Loop” a regional bike and pedestrian path. CT.25 5.9.9 Develop a maintenance pro- gram for bicycle facilities. PW IS; P&R Medium Term Sweeping and fog seal pro- grams implemented CT.26 5.6.4 Encourage private sector installation of alternative fuel stations. P&Z C&S Medium Term Ordinance 11-31 (May 18th, 2011) approved 4 EV charging stations across OV. 32 Appendix 6. Public Facilities, Services and Safety Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes PFS.1 6.4.4 Expand emergency train- ing programs, such as CPR. FM; P&R F Medium Term then Ongoing GRFD has been expanding programs PFS.2 6.1.4 Develop a flood control ordinance that prohibits development within the floodway. PW IS; Permits; PW Short Term Adoption of the Floodplain Manage- ment Ordinance in 2005. PFS.3 6.1.5 Actively solicit non-Town service providers, such as fire districts, to provide comments on proposed rezonings, subdivisions and development plans per the OVZCR. P&Z PLG Ongoing Golder Ranch Fire District provides com- ments on all development review pro- posals. PFS.4 6.1.6 Investigate and evaluate opportunities to contract out or privatize public services. TC TM Ongoing The Town is currently pursuing a limited amount of privitized services. Those in- clude certain Parks Programs, fleet main- tenance, and potential legal services. PFS.5 6.2.1, 6.2.2, 6.2.5, 6.2.6, 6.4.1, 9.1.7 Jointly work with school districts in siting new schools, development of joint use opportunities on school sites, safe student bike and pedestrian ac- cess to school sites and implementing school site reservation policies. Refer also to Action LU.3. CD PLG Ongoing PAD applications require a Public Ser- vices and Facilities Element that includes school siting, student enrollment fore- casts, and school/park site dedications. Additionally, new subdivision plans must incorporate safe pedestrian and bike access to schools. Appendix 33 6. Public Facilities, Services and Safety Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes PFS.6 6.2.1, 6.2.3, 6.2.4, 6.4.1 Amend the site analysis re- quirements for residential rezoning cases to incorporate evaluation of school facili- ties and address other school planning issues. P&Z PLG Short Term Site analysis for rezoning cases require the applicant to indi- cate the number of elementary, junior and senior high school stu- dents generated by the rezon- ing, remaining capacity within the area schools serving the site, and for the applicant to provide a letter from affected school district indicating that a pro- posed site can accommodate the educational space require- ments for the projected number of residents. PFS.7 5.1.7, 5.9.6, 5.9.7, 6.2.6 Expand the bicycle safety course program, and develop a pedestrian safety program. P P Ongoing Implemented a two part bicy- cle safety course that includes traffic laws, bicycle mainte- nance, safe riding techniques and a five mile ride. Have also partnered with School Resource Officers to provide bicycle safety at the schools. Continue to conduct “bicycle rodeo’s” at Neighborhood Watch events PFS.8 6.3.1, 6.3.2, 6.3.3 Develop and maintain a Library Strategic Plan in con- junction with Pima County and the Friends of the Library. L P&R; L Medium Term then Ongoing IGA with Pima County Resolu- tion 12-14 on March 7th, 2012 to transfer OV public library facili- ties and operations to the Pima County free library district. PFS.9 6.4.2 Continue the programs to decentralize public safety and other public facilities to pro- vide the best service consider- ing new developments and annexations. TC TM Ongoing Town recently opened new PD substation in OV Marketplace in partnership with a private landowner. Town will continue to uphold this policy as future development and annexations are considered. 34 Appendix 6. Public Facilities, Services and Safety Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes PFS.10 6.4.3 Maintain a community-polic- ing and neighborhood watch program. P P Ongoing Over 40 active NW groups; rep- resenting nearly 3,000 individual homes. PFS.11 6.4.4 Expand the Town’s public safety awareness program. P; FM; BS P Ongoing PD implemented a reverse 911 program with public works and water. PD also offers several safety and awareness pro- grams, they are all listed on their website. PFS.12 6.4.5 Improve upon a Crime Preven- tion through Environmental Design (CPTED) Program – a program to reduce opportu- nities for crime by reviewing development plans to ensure easy surveillance, control of access, and establishment of territories (ownership) – with specific criteria when review- ing development properties. Work with Planning & Zoning to add these as Design Guide- lines in the Code. P P Medium Term Completed through adoption of Design Standards in 2011. PFS.13 6.4.7 Amend the site analysis re- quirements and subdivision / development plan require- ments in the OVZCR to address response to wildfire impacts. P&Z PLG Medium Term Site analysis requirements have not been amended, however, the Oro Valley Fire Department reviews all development plans and enforces the Adopted In- ternational Fire Code. This code is used to guide development in order to implement neces- sary mitigation measures to limit wildfire impacts. Appendix 35 6. Public Facilities, Services and Safety Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes PFS.14 6.4.6, 6.1.3 Establish an emergency man- agement plan. P; FM; BS P Short Term Emergency Management Plan was adopted by Council on 9-19-12. PFS.15 6.2.7 Develop siting possibilities and dialogue with Pima Commu- nity College and the Univer- sity of Arizona regarding the potential for branch campuses in the Town. TC; P&Z TM Long Term The Town maintains close re- lations with PCC, which has opened a NW campus just outside of the Town boundaries. The Town also continues to de- velop relationships with the U of A, which recently purchased a research laboratory in the Town and has opened a new Oro Val- ley BIO 5 campus. PFS.16 3.1.8, 5.2.2, 6.1.7, 6.3.1, 8.1.3, 11.1.1, 11.5.7, 11.5.11 Pursue and hire a professional grant writer. CD PLG Medium Term No specific staff hired. Respon- sibility currently spread across various departments. No further action planned. Status Number Policy Actions Primary Lead Time Notes Responsibility Frame H.1 7 .1.1, 7 .104 , Implement and periodically re-P&l PLG Ongoing Design Standards Adopted by ./ 7.1.5 ,7.2.1, view design guidelines, includ-Ordinance 11-20 on July 6,2011 . 7.2.3 ing those for special needs, to ensure high-quality residential environments. H.2 7.1.2 Establish procedures to moni-P&l PLG Long Action implemented through tor neighborhood conditions Term neighborhood meetings, wash and work with neighborhoods (watch) maintenance program, to take appropriate actions. HOA forums, and Constituent Service Coordinator. H.3 7.1.3 Amend the OVlCR to provide P&l PLG Medium Day care currently requires a X incentives for incorporation of Term Conditional Use Permit . Plans amenities, including day care, to amend the OVlCR are not in multifamily development. currently on the Planning Work Plan . ./ HA 7.1.2 Create and initiate a neigh-P&l PLG Long Initiated Neighborhood Clean borhood enhancement pro-Term Up Program in 2005 , however it gram to ensure that Oro Valley was terminated in 2009 due to neighborhoods remain at a budgetary constraints . high quality standard. H.5 7.2.1, 7.2.2, After developing a housing P&l PLG Short A housing inventory and report 7 .2 .3 , 7 .204, and employment baseline , Term / is planned for Fall 2012 in con- 7.3 .1 biennially report to the Town Ongoing junction with the General Plan ./ Council and the community update. Bienniel updates to the on the changes to the hous-housing report are not feasible . ing base for the previous year, including but not limited to provision of special needs housing, number of units per residential building type . 36 Appendix 8. Parks and Recreation Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes PR.1 8.1.1, 11.1.1, 11.1.2, 11.1.5, 11.1.7, 11.1.10, 11.5.4, 11.5.6, 11.5.11 Prepare an Open Space Management Plan to deter- mine the appropriate level of use and protection of natural open space areas within the Town. P&R P&R; L; CR Short Term An Open Space Management Plan has not been completed. Per Oro Valley Parks and Recreation, cur- rent levels of open space do not necessitate an Open Space Man- agement Plan. However, a regional open space aquisition program has been established and initiated on such projects as the Tortolita Park Expansion. Future action should be considered. PR.2 8.1.1, 8.1.2, 8.3.2, 8.3.3, 8.3.5, 8.3.6, 9.1.5 Acquire, design and construct municipal park and open space facilities, considering the diversity of needs, demo- graphics and preferences of residents. P&R P&R; L; CR Ongoing Several park projects have been approved including the CDO Lin- ear Park, a new Accessible Play- ground, the archery range, and the Aquatic Center Expansion. Naranja Park, however, was defeated by voters in a bond proposal in 2008. PR.3 8.1.2, 8.2.1, 8.3.1, 8.4.1, 8.4.2 Annually update the CIP to include improvements to the parks, recreation, and open space system. P&R P&R; L; CR Annual A new CIP is produced annu- ally and includes parks and recreation improvements when revenues allow. PR.4 8.1.3, 8.3.1, 11.1.11 Work with community mem- bers to create a park, recre- ation and trails advocacy and funding entity. P&R; TC P&R; L; CR Medium Term To date this type of funding and advocacy has not been devel- oped. PR.5 8.3.2, 8.3.3, 8.3.7 Incorporate into the plan review process, requirements, proce- dures, and criteria for assessing the recreational facility needs of the residents of proposed subdivi- sions. P&Z PLG Short Term Amendments to subdivision Recreation Area standards to P&ZC 10-5 adopted by Town Council. PR.6 8.3 (all)Implement, and update as necessary, adopted parks and recreation plans. P&R P&R; L; CR Ongoing Individual plans exist and are updated for individual parks. A comprehensive town-wide parks and recreation master plan has yet to be developed. Appendix 37 38 Appendix 8. Parks and Recreation Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes PR.7 8.2 (all), 8.4.1, 8.4.2, 8.5.1, 8.5.5, 11.1.6, 11.1.10 Initiate a phased Trail Loca- tion, Acquisition, and Develop- ment Program including the annual action items in the Trails Task Force Report. P&R P&R; L; CR Ongoing Trail acquisition and develop- ment occurs in tandem with the development of each parcel. PR.8 8.5.5 Initiate a Park and Trail Mainte- nance Program. P&R P&R; L; CR Medium Term Adopt-a-trail program along with parks and recreation staff address any ongoing mainte- nance. PR.9 8.5.6, 8.5.7 For trail installation to be con- structed and maintained by the private sector, require appropriate signage to be addressed as part of the de- velopment review process and subsequently installed. P&Z PLG Medium Term Appropriate signage is required as part of the development process. PR.10 8.6.1, 6.2.5, 6.2.2 Develop joint use agreements of recreational facilities with the School District to further enhance the availability of recreational facilities to the community. P&R P&R; L; CR Ongoing Agreements established with Amphi School District. PR.11 8.2.2, 8.2.3 Revise the OVZCR to include provisions that ensure public access per the approved trails plan. P&Z PLG Short Term Currently, public access is ensured as a part of the de- velopment process without an amendment to the OVZCR. No further action is planned. PR.12 6.1.7 Seek corporate underwriting for park facilities. P&R P&R; L; CR Medium Term Town continues to seek and re- ceive corporate underwriting. PR.13 8.3.7 Modify the OVZCR and the de- velopment review process to seek creation of larger, shared recreational facilities in prefer- ence to smaller, subdivision- based facilities. P&Z; P&R P&R; L; CR Medium Term This item has been accom- plished through the adoption of the ESL ordinace. Status Number Policy Actions Primary Lead Time Notes Responsibility Frame AC.1 9.1.2 Keep the master operating CD PLG Ongoing July 14th 2009, GOVAC became agreement between the Town SAACA. Memorandum of un- and Greater Oro Valley Arts derstanding now under Eco- Council (GOVAC) current. nomic Development. AC.2 9.1.3,9.104 Regularly update and utilize CD P&R; L; Medium Town does not update or utilize X the Cultural Assessment to CR Term Cultural Assessment Report, ensure needs of existing and this is an out of date report first new residents are being ad-published in 1994 by the Town equatelyaddressed. Clerk's office. AC.3 9.1.5 Complete planning and work TM;CD P&R; L; Ongoing 2008 Election Bond not passed to develop the Performing CR -postponed. No action plan in Arts, Cultural Arts and Com-place. munity Center (Naranja Town Site). ACo4 9.1.8,9.1.5 Further develop a variety of CD P&R; L; Ongoing Town works with SAACA to fur- opportunities for visual and CR ther a variety of opportunities performing arts. for the arts. Additionally, Town continues to pursue develop- ment of a performing arts cen- ter. AC.5 9.1.9, Develop relationships with CD ED Ongoing Town continues to partner with 9.1.10, businesses and other arts/cul-SAACA and local businesses. 9.1.13 tural organizations around the state to capitalize on limited resources and create new op- portunities for Town residents. AC.6 9.1.11 Continue to provide organiza-CD P&R; L; Ongoing Became Oro Valley Community tional resources to implement CR Foundation -no longer Town the Oro Valley endowment sponsored. fund which includes an arts component per Town Council resolution. Appendix 39 40 Appendix 9. Arts and Culture Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes AC.7 8.3.4, 9.1.12 Continue to implement and direct funding of arts resourc- es, including the 1% arts ordi- nance. P&Z PLG Ongoing The Town of Oro Valley contin- ues to implement the 1% arts ordinance on all applicable development projects over $50,000. Additionally, the Town utilizes max PAG grant in the amount of $25,000 toward Trans- portation Art by Use program. AC.8 9.1.7, 9.1.8 Form collaborative efforts between the Library, Parks and Recreation, arts organizations and the school district on arts, cultural, recreational and edu- cational programs. CD; P&R P&R; L; CR Ongoing Library/ Parks and Recreation work with SAACA and the School District to host annual recreation programs such as the tree lighting festival and Steam Pump Ranch festivals. AC.9 9.1.6 Develop a plan and fund- ing sources to encourage the creation of one or more arts districts CD PLG Medium Term Initial work Fall/Winter 2012. AC.10 9.1.12 Revise the Town Code and Zoning Code so that all public art is reviewed by the Public Art Review Committee. P&Z PLG Short Term Public Art Review Committee was reorganized and dissolved. 10. Archaeological and Historic Resources Actions AHR.1 10.1.6, Independent of the develop-CD P&R; L; Ongoing Town works collaboratively with 10.2.2, ment review process, work CR Pima County and the State His- 10.2.3, to protect cultural resources toric Preservation Officer (SHPO) 10.2.4 through interagency partner-to protect cultural resources. shi AHR.2 10.1.5, Seek funding for preservation CD P&R; L; Medium Town seeks funding through 10.1.6, and interpretive facilities. CR Term Pima County Bonds, the Tohono 10.3.1 O'odham Nation, and SHPO for preservation and interpretive facilities. AHR.3 10.1.2, Initiate and implement Certi-CD P&R; L; Medium The Town was granted Certifica- 10.1.3, fied Local Government pro-CR Term tion in 2009. 10.1.4 cess AHRA 10.1.2, Create an historic and cultural P&Z P&R; Short Oro Valley's plan for a historic 10.1.3, overlay district with standards PLG Term and cultural overlay district is 10.2.1-and design guidelines. in draft form, but has yet to be 10.2.4 initiated. Appendix 41 42 Appendix 11. Open Space and Natural Resources Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes OS.1 8.1.1, 11.1.1, 11.1.2, 11.1.10, 11.5.1, 11.5.2, 11.5.6 Develop a prioritization and acquisition program for open space to be owned by the Town. (Related to PR.1) P&Z PLG Short Term Means for ownership addressed as apart of ESL process. A re- gional acquisition program has been established through Pima County. OS.2 11.1.3, 11.2.1 Review existing approved PADs to find ways to addition- ally minimize environmental impacts and seek ways to do so without negatively affecting property rights. P&Z PLG Medium Term PAD requests to increase den- sity trigger ESL compliance. No other action planned. OS.3 11.1.6, 10.2.2, 8.5.5, 8.5.6, 8.5.7 Develop a program to place interpretive elements for trails to provide educational infor- mation on the environment and the protection of resourc- es in an unobtrusive manner. P&R P&R; L; CR Medium Term Interpretive Signage has been placed in several parks around Oro Valley including the James D. Kriegh Park, and at the Oro Valley Municipal Complex. OS.4 8.2.3, 11.1.4, 11.1.8, 11.2.6 Amend the OVZCR to use open space preservation as a criterion in deciding the ap- proval or denial of land use rezoning proposals. P&Z PLG Short Term Implemented through ESL OS.5 11.2.5 Work with Pima County, Arizo- na Game and Fish Dept., the Nature Conservancy and oth- ers to develop a GIS database of biological resources for the Town, and updated upon an- nexation. P&Z PLG Medium Term ESL process resulted in updated, Town-wide mapping of ripar- ian, significant vegetation, and wildlife corridors. OS.6 11.2.8 Participate in the develop- ment and implementation of the Sonoran Desert Conserva- tion Plan. P&Z PLG Medium Term ESL will implement many SDCP principles. 11. Open Space and Natural Resources Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes OS.7 11.2.16 Amend the OVZCR to allow, if in-place protection is not feasible, the transplantation of healthy native vegetation to approved sites within, or as a less preferable option, outside the project limits. P&Z PLG Medium Term The Landscape Conserva- tion Section of the OVZCR was amended February 16, 2011 and provides for mitigation techniques (including transplan- tation) when areas of significant vegetation are present but can- not be preserved in place due to development. OS.8 11.2.18, 11.5.5, 12.1.5 Within the limits of state law, consider an ordinance limiting mineral material extraction in wash and flood prone areas. (unimplementable, new state legislation regarding mineral extraction prevents this action) P&Z PLG Medium Term State legislation allows for min- ing activities in mineral rich areas. OS.9 11.2.19 , 5.4.2, 1.1.5 Review, and amend as nec- essary, the OVZCR to provide guidelines for the safe move- ment of wildlife above and below roadways and through or around other man-made environments. P&Z PLG Medium Term Addressed through ESL Circula- tion Improvements Section. OS.10 1.1.4, 5.4.3, 5.4.5, 11.3.1, 11.3.2, 11.3.3 Review, and amend as nec- essary, the OVZCR to require all new development and improvements to existing development, both public and private, to maintain and/ or enhance the character and quality of views from and along scenic corridors and public parks. P&Z PLG Medium Term Action prevented by Proposition 207. Appendix 43 44 Appendix 11. Open Space and Natural Resources Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes OS.11 11.5.1, 11.5.2, 11.5.3, 11.5.6 Create and work with the ESL ad- visory committee to establish an open space strategic planning pro- cess per OS.1. P&Z PLG Short Term ESL Public and Technical Advi- sory Committees contributed to creating permanent Open Space standards. OS.12 8.1.1, 11.1.1, 11.1.2, 11.5.1, 11.5.2 Appoint or hire a Town staff mem- ber, or a volunteer, with natural open space and natural resources background to research, identify and secure funding for open space acquisition and management. P&Z PLG Short Term Not included in the Work Plan. No resources available. OS.13 10.1.5, 10.2.2, 10.2.4, 11.5.7, 11.5.8, 11.5.9, 11.5.10 Working with other agencies, de- velop environmental education programs to educate the commu- nity on cultural heritage, wildlife, vegetation and resource areas in the Town. P&R PLG Medium Term Environmental education pro- grams have been developed in coordination with Oro Val- ley Historic Society, the Historic Preservation Commission, SHPO, Pima County, Native Seed Search, and the University of Arizona, such as: Steam Pump Ranch, interpretive signage, Save-a-plant, and Community Academy. OS.14 11.5.11 Coordinate and cooperate with Pima County, State Lands, State Parks, and national conservation organizations towards protection and preservation of environmentally sensitive Sonoran Desert lands ex- tending north and west from Honey Bee Canyon/Sausalito Creek to the Tortolita Mountain Park and the Pinal County line for the establish- ment of a passive use natural recre- ation area through the Arizona Pre- serve Initiative, IGAs, possible leases or acquisitions, land use planning, and other protection strategies. P&Z PLG Ongoing Support for Tortalita Mountain Park made available through open space bond acquisition. ESL provides for habitat linkages and connectivity. 11. Open Space and Natural Resources Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes OS.15 11.1.7, 11.1.10, 11.5.11 Work with other local jurisdic- tions to create a regional open space system. P&Z PLG Ongoing Coordinated open space plan- ning with Pima County regional trails. Additionally, the Town worked with The Town of Ma- rana to produce a trail map for public distribution. OS.16 11.1.1, 11.1.2, 11.1.11, 11.5.6, 11.5.11 Identify and implement strate- gies and mechanisms, other than by fee simple acquisition, that hold the highest poten- tial for success for conserving open space. P&Z PLG Medium Term ESL used as one strategy for Open Space conservation. Additionally, working with Pima County to pursue bond acquisi- tion for priority environmentally sensitive areas. OS.17 11.2.20, 11.5.8, 11.5.9 Continue to promote the Save-A-Plant program. P&Z PLG Ongoing Re-activated in town program in 2012. Appendix 45 46 Appendix 12. Water Resources Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes WR.1 11.2.18, 12.1.2, 12.1.3, 12.1.4, 12.1.5 Develop a floodplain man- agement ordinance. PW IS; PW Short Term Adoption of the Floodplain Management Ordinance in 2005 WR.2 12.1.3 Amend the site analysis re- quirements, as necessary, to address cumulative impacts on on-site and off-site drain- age. P&Z PLG Medium Term Accomplished through drain- age report process. WR.3 12.1.6, 12.1.7 Implement the storm water management program. PW IS Ongoing Fully operational Stormwater Management Program in 2007 WR.4 12.1.7 Coordinate with Pima County Wastewater Management to investigate neighborhood conversions from septic tank to sewer systems where existing wells are potentially threat- ened. PW Permits; WU Ongoing This item has been completed and resolved by requiring con- nection to the Pima County Wastewater System and there have been no problems with existing wells. WR.5 12.2.1, 12.2.2, 12.2.3, 12.2.4, 12.2.5, 12.2.6, 12.3.4 Investigate and evaluate op- portunities for water manage- ment, including acquisition and use of alternative supplies, so Oro Valley can adequately plan for the future and ensure a sufficient water quality and supply. WU W Ongoing This item is an ongoing item for Oro Valley Water Utility. The Town has diversified its water supplies and has developed its Reclaimed Water System and its Central Arizona Project water through IGAs with Tucson Water. In addition, the Town recharges its CAP water in facilities and has built up groundwater stor- age accounts in the Tucson Ac- tive Management Area. These sources of supply ensure a safe and reliable water supply for our community. 12. Water Resources Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes WR.6 12.2.5 If used, monitor the effects of the use of CAP water as identi- fied in Policy 12.2.5. WU W Long Term This item has been completed and Oro Valley Water Utility has conducted studies to show the potential changes in wa- ter quality with the use of CAP water. Those studies concluded it is a safe and reliable supply that meets the water quality standards. Future studies may be implemented as we increase our use of CAP water. WR.7 12.3.1, 12.3.2, 12.3.3, 12.3.4, 12.3.5 Implement a comprehensive Town-wide water conservation program, and participate in regional water conservation programs. WU W Ongoing Oro Valley water Utility has an ongoing Water Conservation Program that includes water audits to help customers save water and money. Oro Valley Water also provides water con- servation information through the water bill inserts, the Oro Valley Vista and water conser- vation seminars. OV Water also has a tiered water rates pricing structure that encourages water conservation. Additionally, OV Water is currently developing a water conservation education program with local schools and are a member in the regional Water Conservation alliance of Southern Arizona (Water CASA). WR.8 12.1.7 Revise the OVZCR to ensure that sewage systems can be physically provided within subdivisions when off-site infra- structure becomes available. P&Z PLG Medium Term OVZCR has not been revised. Item not included in the Work Plan. Appendix 47 48 Appendix 12. Water Resources Actions Status Number Policy Actions Primary Responsibility Lead Time Frame Notes WR.9 12.2.7 Set up procedures to meet all State and Federal regulations regarding the treatment, qual- ity, and monitoring required for the use of reclaimed water. WD W Long Term Design, construction, delivery and use of reclaimed water by the Town’s end users are com- pliant with all State regulatory requirements. In coordination with Arizona Dept. of Environ- mental Quality (ADEQ), Water Utility developed a monitoring program that ensures full regula- tory compliance. WR.10 6.1.1 Update the Potable Water Sys- tem Master Plan to reflect this General Plan. WU W Short Term The Potable Water Master Plan was completed in 2006 and is currently being used. Costs and some modifications to this plan are being updated. APPENDIX B This appendix details the incomplete Action Items identified in the 2020 General Plan. Coordinating Department Acronyms Following each action item in the tables that follow Town department(s) are identified as primary coordinators or facilitator of implementing the given action. Acronyms for the “Primary Responsibility” and “Lead” Departments are provided below. Town Departments / Divisions: BS - Building Safety CD - Community Development CR - Cultural Resources C&S - Conservation and Sustainability DIS - Development Infrastructure Services Dept. ED - Economic Development F - Fire Department FM - Fire Marshall FN - Finance IS - Infrastructure Services L - Librarian P - Police PW - Public Works P&R - Parks and Recreation T - Transit Division TA - Town Attorney TC - Town Council TE - Town Engineer TM - Town Manager W - Water Department WD - Water Director WU - Water Utility General Plan Progress Report Analysis of Incomplete Action items: Total Number: 13 Short Term: 5 Action Items Medium Term: 6 Action Items Ongoing: 2 Action Items Incomplete Action Items: Included in the Planning Work Plan Focus Area Number Policy Actions Primary Responsibility Lead Time Frame Notes Com- munity Design CD.2 2.2.1 Review procedures to ensure continuous enforcement of Section 13-107 (Solar Protec- tion) of the OVZCR. (Now OVZCR Section 27.1) DIS C&S Short Term Solar installations should be tracked through the permitting process. Zoning code not imple- mentable due to vague lan- guage. Work plan item needed. Archae- ological & Histor- ic Re- sources AHR.4 10.1.2, 10.1.3, 10.2.1, 10.2.4 Create a historic and cultural overlay district with standards and design guidelines. DIS P&R; DIS Short Term / Ongoing Oro Valley’s Plan for a historic and cultural overlay district is in draft form, but has yet to be initiated. Incomplete Action Items: Items to be considered for future Work Plans Focus Area Number Policy Actions Primary Responsibility Lead Time Frame Notes Housing H.3 7.1.3 Amend the OVZCR to provide incentives for incorporation of amenities, including day care, in multifamily development. DIS DIS Medium Term Day care currently requires a Conditional Use Permit. Plans to amend the OVZCR are not currently on the planning work plan. Public Fa- cilities, Servic- es, and Safety PFS.16 3.1.8, 5.2.2, 6.1.7, 6.3.1, 8.1.3, 11.1.1, 11.5.7, 11.5.11 Pursue and hire a professional grant writer. DIS DIS Short Term No specific staff hired. Respon- sibility currently spread across various departments. No further action planned. Parks & Recre- ation PR.1 8.1.1, 11.1.1, 11.1.2, 11.1.5, 11.1.7, 11.1.10, 11.5.4, 11.5.6, 11.5.11 Prepare an Open Space Management Plan to deter- mine the appropriate level of use and protection of natural open space areas within the Town. DIS DIS; L; CR Short Term An Open Space Management Plan has not been completed. Per Oro Valley Parks and Rec- reation, current levels of open space do not necessitate an Open Space management Plan. However, a regional open space acquisition program has been established and initiated on such projects as the Tortolita Park Expansion. Future action should be considered. Parks & Recre- ation PR.4 8.1.3, 8.3.1, 11.1.11 Work with community mem- bers to create a park, recre- ation and trails advocacy and funding entity. DIS; TC DIS; L; CR Medium Term To date this type of funding and advocacy has not been devel- oped. Incomplete Action Items: Items to be considered for future Work Plans Focus Area Number Policy Actions Primary Responsibility Lead Time Frame Notes Open Space & Natural Resourc- es OS.12 8.1.1, 11.1.1, 11.1.2, 11.5.1, 11.5.2 Appoint or hire a Town staff member, or a volunteer, with natural open space and natu- ral resources background to research, identify and secure funding for open space acqui- sition and management. DIS DIS Short Term Not included in the Work Plan. No resources available. Arts & Culture AC.3 9.1.5 Complete planning and work to develop the Performing Arts, Cultural Arts and Com- munity Center (Naranja Town Site). TM; CD DIS; L; CR Ongoing 2008 Election Bond not passed - postponed. No action plan in place. Incomplete Action Items: Items that are no longer relevent or feasible Focus Area Number Policy Actions Primary Responsibility Lead Time Frame Notes Arts & Culture AC.2 9.1.3, 9.1.4 Regularly update and utilize the Cultural Assessment to ensure needs of existing and new residents are being ad- equately addressed. CD DIS; L; CR Medium Term Town does not update or utilize Cultural Assessment Report, this is an out-of-date report first published in 1994 by the Town Clerk’s office. No further action is planned. Parks & Recre- ation PR.11 8.2.2, 8.2.3 Revise the OVZCR to include provisions that ensure public access per the approved trails plan. DIS DIS Short Term Currently, Public access is en- sured as a part of the devel- opment process without and amendment to the OVZCR. No further action is planned. Land Use LU.12 1.5.2 Rezone all Town-owned parks to Parks/Open Space zoning district. DIS DIS Medium Term Was not included in the Plan- ning and Zoning Work Plan. Water Re- sources WR.8 12.1.7 Revise the OVZCR to ensure that sewage systems can be physically provided within subdivisions when off-site infra- structure becomes available. DIS DIS Medium Term OVZCR has not been revised. Not included in the Work Plan. Public Fa- cilities, Servic- es, and Safety PFS.13 6.4.7 Amend the site analysis re- quirements and subdivision / development plan require- ments in the OVZCR to address response to wildfire impacts. DIS DIS Medium Term Site analysis requirements have not been amended, however, the Oro Valley Fire Department reviews all development plans and enforces the Adopted International Fire Code. This code is used to guide development in order to imple- ment necessary mitigation mea- sures to limit wildfire impacts. No further action is planned to amend site analysis requirements. MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION REGULAR SESSION April 7, 2015 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 600 PM CALL TO ORDER Chairman Rodman called the April 7 , 2015 regular session of the Oro Valley Planning and Zoning Commission to order at 6:00 PM . ROLL CALL PRESENT: ALSO PRESENT: Bill Rodman , Chairman Bill Leedy, Vice-Chair Greg Hitt, Commissioner Frank Pitts , Commissioner Melanie Barrett , Commissioner Charlie Hurt , Commissioner Tom Drazazgowski, Commissioner Joe Hornat , Council Member Lou Waters , Vice-Mayor PLEDGE OF ALLEGIANCE Chairman Rodman led the Planning and Zoning Commission members and audience in the Pledge of Allegiance. CALL TO AUDIENCE Bill Adler, Oro Valley resident, stated that the Planning Commission recommended approval of a senior care ordinance back in December. There has been a good deal of discussion since then, and it's likely that when we look at the ordinance again it will very different. Item 3 on your agenda, is something that is routine . COUNCIL LIAISON COMMENTS April 7, 2015 Planning and Zoning Commission Pagelof6 Council Member Hornat updated the Planning and Zon i ng Commission and aud ience on the following : -Naranja Park -March 18th Council Meeting , Desert Sky Miller Ranch was continued -April 15th Council Meeting , Manager's Recommended budget La Cholla Major General Plan Amendment -EEZ Zone for All Seasons Oro Valley Senior Care facility -Expectations of the Council Report REGULAR AGENDA 1. REVIEW ANDIOR APPROVAL OF THE FEBRUARY 3,2015 REGULAR SESSION MEETING MINUTES MOTION: A motion was made by Commissioner Hurt and seconded by Commissioner Barrett to approve the February 3 , 2015 Regular Session meeting minutes . MOTION carried , 6-0 . with Tom Drazazgowski , Commissioner abstained . 2. PUBLIC HEARING: ZONING CODE AMENDMENT TO SECTION 28.5.B .15. TO ALLOW ILLUMINATED WINDOW SIGN(S) AND SECTION 28.6.B. TO ALLOW BALLOONS FOR GRAND OPENING EVENTS , 0V715-001 Patty Hayes , Zon ing Plans Exam iner, presented the follow i ng -Proposal -W indow Signs -Illuminated Window Sign -Multiple Window Signs -Balloons -Balloon Height -General Plan -Conclusion Chairman Rodman opened the public hearing . Don Bristow , Oro Valley Resident , stated that Oro Valley businesses have fa iled to comply with the town code on illuminated window signs without consistent enforcement. Since 2010 the Town has made 30 changes to the sign cod e . It has been said that each of these changes meet the general plan goals and policies . The Planning Comm ission should not recommend approva l of th is request. There is no evidence that businesses are in support of this code change and there is no factional April 7, 20 15 Pl annin g and Zo ning Co mmi ss ion Page 2 o f6 evidence that illuminated window signs improve advertising effectiveness . Illuminated window signs do not meet the two criteria for signs in Oro Valley : identification or direction . Mr. Bristow stated it has been decided that not allowing balloons is a serious short coming in the Oro Valley sign code. There has been no data collected that supports allowing balloons. The proposed usage does not comply with the general plan policies. Bill Adler , Oro Valley resident , commented that signs are regulated out of public interest not private interest. Staff mentioned one policy but overlooked the second, signage is intended for identification not advertising . Oro Valley has accommodated businesses and where does it stop? There is no evidence that these signs generate business . The general plan and the sign code should be relied upon. Dave Perry Oro Valley resident and President of the Oro Valley Chamber of Commerce , stated that the Chamber stands in support of the zoning code amendment. It is believed that additional lighted signs within 6 square foot of a storefront window will allow Oro Valley businesses to more effectively advertise their goods and services. This allowance would further help Oro Valley businesses be successful. Most retailers' signs are visible within the shopping center , an additional lighted sign in a business store front would not impact Oro Valley residents aesfhetically. It is innocent to fly balloons at your grand opening and businesses should be permitted to celebrate 4 or 5 days as recommended . Adoption of these two zoning code amendments would be one more indication that Oro Valley is truly open for business . Chairman Rodman closed the public hearing . MOTION: A motion was made by Commissioner Drazazgowski and seconded by Commissioner Hitt to recommend approval of the Zoning Code Amendment to Section 28 .5.B to allow illuminated signs in the window sign display area as provided in Attachment 1. MOTION carried, 6-1 with Commissioner Barrett opposed. MOTION: A motion was made by Vice-Chair Leedy and seconded by Commissioner Hurt to recommend approval of the Zoning Code Amendment to Section 28 .6 .B allowing balloons for grand opening events or change in ownership as provided in Attachment 1. MOTION carried , 6-1 with Commissioner Barrett opposed . 3. DISCUSSION AND POSSIBLE ACTION ON THE PLANNING DIVISION TWO YEAR WORK PLAN (FISCAL YEAR 15-16 AND FISCAL YEAR 16-17) INCLUDES LONG RANGE PLANS AND ZONING CODE AMENDMENTS April 7, 2015 Planning and Zoning Commission Page 3 of 6 Chad Daines , Principal Planner, presented the following : -Planning Work Plan FY 15/16 -16/17 -Why a Work Plan? -Development Review Team Tasks -Status of General Plan Implementation (SIP) -Planning Work Plan FY 13-14 Report Card -Your Voice/Our Future (General Plan Update) -The District -The District: Retro-fit -Form-based Code -Complete Streets -Arroyo GrandefTangerine 550 -Historic overlay/Open Space/Rezone Parks -Zoning Code Amendments -Discussion Bill Adler, Oro Valley resident, stated that the work plan did not get to the items that were priority . Part of the problem is that we rely on the general plan for this work plan, which is a mistake. Most policies in the general plan cannot be implemented , the policies are not worded specific enough so they lend themselves to be translated into an ordinance . Form based code is an alternative to conventional zoning, which focuses on uses . Mr. Adler is against the rezoning of parks to open space , which would conflict with sports tourism. Dave Perry , Oro Valley resident , stated that the Chamber started off with the concept of trying to create downtown Oro Valley and have abandoned that idea , because there is no practical way to do that. You can have an art and culture district and redevelop some existing infrastructure and buildings to accomplish the same goal. From his prospective , Arroyo Grande and Tangerine 550 are something that local government should look at. Mr. Perry went on to comment that Oro Valley is running out of undeveloped property . Staff facilitated an exercise with the Commission which accomplished the following: -Identified additional work plan items suggested by individual Commissioners -Reduced the complete list down to a final list based on Commission consensus -Prioritized the final list into high, medium and low priorities MOTION: A motion was made by Vice-Chair Leedy and seconded by Commissioner Hilt The Commission recommended approval of the following work plan items : High Priority -General Plan -Arroyo Grande -Tangerine 550 -The District April 7, 2015 Planning and Zoning Commission Page 4 of 6 Medium Priority -Parking -Permitted Use Table -Conditional Use Permits -Senior Care Low Priority -Minor Plat Amendment -Setback Projections -Wireless Facilities -Mino r Setback Reductions The remainder of the wo rk plan items were not recommended . MOTION carried , 7-0 . The phone call with Commissioner Pitts ended at 8:44 PM . 4. DISCUSSION REGARDING ELECTRONIC PACKET DELIVERY Roseanne Flores , recording secretary , presented the following : -Going green -Saves money -Saves staff time -Saves mailing cost -Saves paper cost -It's what Council is doing -Use r friendly All Commissioners chose to go paperless . 5. YOUR VOICE, OUR FUTURE PLANNING AND ZONING COMMISSION LIAISON UPDATE Commissioner Leedy gave a brief overview of the Your Voice , Our Future update : -Making great progress and extraordinary work -Scheduled to meet for the last development committee tomorrow night -The process in intergrading al l three of the major committees -Staff goes away for two months and puts together a document -The committees will review the final draft this summer PLANNING UPDATE (INFORMATIONAL ONLY) April 7, 2015 Plannin g and Zo nin g Commi ssion Page 5 o f 6 ADJOURNMENT MOTION: A motion was made by Commissioner Drazazgowski and seconded by Commissioner Barrett to adjourn the April 7 , 2015 Planning and Zoning Commission meeting at 8 :53 PM. MOTION carried, 6-0. April 7, 2015 Planning and Zoning Commission Page 6 of6 Town Council Regular Session Item # 6. Meeting Date:05/20/2015 Requested by: Councilmember Zinkin & Councilmember Burns Submitted By:Julie Bower, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: DISCUSSION AND POSSIBLE DIRECTION REGARDING PERSONNEL POLICY 14 - OVERTIME RECOMMENDATION: N/A EXECUTIVE SUMMARY: Councilmember Zinkin and Councilmember Burns have requested that the item be placed on the agenda for discussion. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE __________________________ Town Council Regular Session Item # 7. Meeting Date:05/20/2015 Requested by: Councilmember Zinkin & Councilmember Garner Submitted By:Julie Bower, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: *DISCUSSION AND POSSIBLE DIRECTION REGARDING ESTABLISHING A TASK FORCE FOR THE ENVIRONMENTALLY SENSITIVE LAND ORDINANCE (Removed from the agenda on 5/18/15 at 11:00 a.m.) RECOMMENDATION: N/A EXECUTIVE SUMMARY: Councilmember Zinkin and Councilmember Garner have requested that the item be placed on the agenda for discussion. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE ________________________