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Home My WebLink AboutPackets - Council Packets (88)Council Meeting Budget Study Session April 29, 2015 1 2 FY 2015/16 Budget Study Session April 29, 2015 3 General Fund – FY 15/16 Revenues and Expenditures 4 General Fund – Historical Fund Balance 5 Budget vs. Actual Comparison – All Funds 6 7 FY 2015-2016 Police Department Recommended Budget April 29, 2015 8 Sir Robert Peel’s Principle of Policing “The test of police efficiency is the absence of crime and disorder, not the visible evidence of police action in dealing with it.” 9 Town of Oro Valley Strategic Plan 2015 Fiscal Responsibility Communication Economic Development Parks, Recreation and Cultural Development Community Infrastructure and Services 10 Town of Oro Valley General Plan and Public Safety In short, the residents of Oro Valley recognized a need to preserve a lifestyle and established a mechanism to accomplish it. This element is intended to discourage hazards, both environmental and man-made, and to promote healthful, secure enjoyment of the town and its natural surroundings – Page 69 of the current Town of Oro Valley General Plan One of the key characteristics valued by the residents is the low crime rate. Maintenance of community safety requires a high level of police service and partnerships (community policing) – Page 70 of the current Town of Oro Valley General Plan Minimal changes to PD budget, while still allowing ‘full service’ PD, to align with community expectations 11 Town of Oro Valley General Plan and Public Safety 6.1.3 - The Town shall ensure the provision of efficient public safety services to prevent and respond to emergencies. To this end, continue to coordinate emergency service locations throughout the community in order to obtain the desired response times as defined in Emergency Service Reports – Page 71 of the current Town of Oro Valley General Plan 6.4.3 - The Town shall continue to expand the community policing program – Page 73 of the current Town of Oro Valley General Plan 12 Your Voice, Our Future 1.0 Community Vision, Values and Priorities What do residents value most about living in Oro Valley? Residents feel Oro Valley is a safe community, with a low crime rate (nearly doubling from 16% in 2002 to 28% now). There has also been a major jump in the perception of “feeling of community” (from just 6% to 16% now), as well as a significant increase in the description of the town a “quiet, delightful, laid back, peaceful” place (up from 10% to 15%).A majority consider it “very important” that Oro Valley be known as a low-crime community 13 Community Expectations A full service police department Community outreach for education geared toward crime prevention Support initiatives to keep current with trends/issues Mitigating effects of increased traffic with emphasis on safety Highly visible, proactive and responsive police force R.A.D. Senior abuse HOA Adopt-a-Business Scam School HiVE On body cameras 14 Grants (CNA, DEA, HIDTA, Stonegarden, GOHS overtime and equipment, JTTF) Anti-Racketeering funds utilized for backfilling three officers in task force assignments Impound fees Fingerprinting, report copying and pawn slips Revenues and restricted funding sources Revenues and restricted funding sources estimated to be $1,027,231 $753,845 Grants $211,086 Anti-Racketeering funds $34,000 Impound fees $28,300 Fingerprinting, Report Copying, Pawn Slips, and other Other (off-duty vehicle, destruct board cash and sales of destruct board items) 15 Fiscal year comparison FY 14/15 FY 15/16 Personnel $13,082,310 $13,093,095 Services Operations and $ 1,937,105 $ 2,011,379 Maintenance Capital $ 126,399 $ 56,000 Totals $15,145,814 $15,160,474 Community Infrastructure and Services Personnel Svcs. increased $10,785 O&M increased $74,274 Capital decreased $70,399 Total department increase of $14,660 Told to cut additional 150,000 Told to cut additional 25,00 reference holiday pay issue 16 Administration Variances by Program Area $29,385 reduction in Administration O&M, in part due to : $15,000 reduction in building repair and maintenance $39,800 reduction of travel and training $5,850 reduction in outside professional services $1,000 for Citizen Corp Council moved to General Administration $7,000 increase to police department’s contribution for insurance premiums $25,265 increase for implementation of new technology $15,000 reduction in building repair and maintenance moved to DIS to be consistent w/other departments Outside Professional due to CISM and shredding 17 Support Services Capital and Operations and Maintenance Variances by Program Area - Continued $22,533 reduction in the Support Services, in part due to: $300 reduction by consolidating Memberships with the Administration Program $2,000 reduction to SRO O&M $50 reduction in Communication due to consolidations $4,075 reduction in Criminal Investigations through consolidations, and reduced capacity for arson investigation $48,212 reduction in IT O&M and Capital expenditures $62,436 increase in Fleet O&M for vehicle replacement and vehicle reserves IT reductions accomplished by transferring PC replacements to TOV IT as well as Less new equipment needed after two years of ‘catching up’ Newer IT equipment requires less maintenance 18 Support Services Capital and Operations and Maintenance - Continued Variances by Program Area - Continued $10,700 reduction in Community Resources, due to the expiration and non-renewal of leased space $1,100 increase for Grant funded capacity to provide equipment and training $29,400 increase for Property/Evidence for outside professional services related to Dispose-a-Med, increased cost of supplies, and a one time expenditure for weapon mounted lights for officer weapons Increase related to dispose-a-med = $4,400 Increase related to Surefire LED’s = $20k Increase related to increasing field supplies = $5k 19 Field Services Capital and Operations and Maintenance Variances by Program Area - Continued $30,933 reduction in the Field Services partially due to the following: $1,480 reduction by consolidating DUI O&M expenses with the Property/Evidence capacity Consolidation of Membership and Dues, and reduction in areas made possible by purchasing improved Kevlar motor uniforms as well as grant funded equipment $2,000 increase for replacement of canine $1,160 reduction in bike related expenses Total decrease in O&M = $4,090 Total increase in Capital = $2,000 Other decrease in Field Services are due to unfunded reserve positions 20 Collaborated with Thin Blue Line Reporting to develop and deploy cutting edge police reporting technology, as funded in FY 2014/2015 CIP budget Continued funding of three sworn officer positions for one additional year, utilizing seizure funds Third year of body worn camera implementation Fiscal Responsibility Communication Community Infrastructure and Services Innovations and efficiencies for the future Long term savings because of vehicle usage Thin blue line shortens traffic stops (increasing safety to both officers and vehicle occupant) and is fully integrated with both the court systems and capturing permanent records for storage and retention management Three officers positions will continue to be backfilled utilizing seizure funding for one additional year 21 CVAP volunteers have donated 14,713 hours of service during 2014, and 236,756 hours since inception June, 1997 Police Explorers have volunteered 1,206 hours during 2014, in service to the community Fiscal Responsibility Communication Parks, Recreation and Cultural Development Continued Volunteer Support Parks routinely request support from these groups that would otherwise be provided from a paid source CVAP = 7 FTE’s Explorers = 0.6 FTE’s According to the Corporation for National and Community Service, the estimated value of volunteer time for 2013 for Arizona is $22.52, or $331,336 (2014 hours based on 2013 value) Included in the town’s strategic plan Explorer hours 1206 X 22.52 = $27,159 22 Questions 23 24 Parks & Recreation Community Center and Golf Fund FY 2015/2016 Budget April 29, 2015 25 Focus Areas Strategic Plan Implementation Economic Development Support cultural, entertainment, and sporting venues Parks, Recreation, and Cultural Development Goal: Develop exceptional recreation and cultural facilities and programs that attract visitors and events that enhance residents’ quality of life and strengthens the economy 26 Community Center and Golf Fund Parks & Recreation Department Community & Recreation Center Tennis Programming Golf Food & Beverage Capital Improvement 27 Community Center & Golf Fund – Budget Overview FY 15/16 Beginning Fund Balance $ 996,438 Plus: Revenues 0.5% Dedicated Local Sales Tax $2,000,000 Community & Rec Center Income 658,430 Golf, Tennis, Food/Bev Revenues (Troon) 4,742,333 Total Revenues $7,400,763 Less: Expenditures Community & Rec Ctr Personnel (Town staff) $ 462,517 Community & Rec Ctr O&M (Town) 225,140 Golf, Tennis, Food/Bev Expenses (Troon) 6,260,676 Capital Improvements 1,115,000 Transfer to General Fund 120,000 Total Expenditures $8,183,333 FY 15/16 Ending Fund Balance $ 213,868 28 Managed by the Parks & Recreation Department Community & Recreation Center Five full-time positions manager, assistant manager, senior office specialist, and two facility maintenance workers Multiple part-time positions recreation leaders and aides, facility attendants, fitness instructors, and custodians Contract personnel 29 Programming Community & Recreation Center Multi-generational programs School break camp for kids Afterschool programs Pre-K programs Social clubs and education lectures for adults and seniors Special events for families 30 Managed by Troon Tennis Programming, Golf, and Food & Beverage General Manager and support staff Membership services and events manager Golf Pro and support staff Golf Superintendent and support staff Tennis Director and support staff Food & Beverage manager, chef, and support staff 31 Tennis Programming Tennis instruction, leagues, and tournaments Grow the game programming Junior tennis leagues Adult tennis leagues Adaptive tennis programming Private and group lessons/instructions Local and USTA tournaments (10 confirmed through 2015) Tennis play is included in memberships 32 Golf Programming Grow the game initiatives Hack Golf Troon Challenge Three-Hole Golf Welcome to Golf Month (free golf clinics in June) Development of Jr. Golf Program Troon Jr. Golf Club Ricki Rarick Junior Golf Program Tournaments Arizona State High School Championships LPGA 33 Food & Beverage Café and cart service Highlight the café to morning users Restaurant Currently open daily for lunch, Friday night dinner, and Sunday brunch Goal is to open three nights a week Increase special occasion/event destination 34 Managed by Development & Infrastructure Services Capital Improvements 35 Facility C.I.P. – Breakdown By the Numbers 36 Facility C.I.P. – Reconfigure & Remodel Lobby 37 Questions Community Center and Golf Fund 38 39 Capital Improvement Program (CIP) FY 2015-16 Recommended Budget April 29, 2015 I’m pleased to be presenting the Fiscal Year 15-16 proposed Capital Improvement Program, or CIP Robust program proposed; sizeable and exciting projects planned for the community 40 FY 2015-16 Recommended CIP by Fund - $20,562,000 Capital Improvement Program (CIP) This is our FY 15-16 recommended CIP budget by fund Chart was included in April 15 budget presentation, showing as refresher Briefly walk through the funds and amounts -At $10.4M or more than 50% is new PAG/RTA Fund to account for reimbursed roadway projects (several projects to be discussed shortly); recall from last week that we have segregated out these projects from the Roadway Impact Fee Fund (expenditures and associated revenues) into this new fund moving forward -Water Utility Fund – $3.2M, includes $1.8M for final phase of Advanced Metering Infrastructure (AMI) project -Gen Govt CIP Fund – new fund in current fiscal year to replace previously budgeting these projects in Gen Fund among department budgets; now we do transfers out of the Gen Fund into this CIP Fund to fund these projects; $2.9M budget for 15/16; two largest project budgets in this fund for 15/16 are Police Property/ID & Evidence Facility @ $1.2M and Steam Pump Ranch improvements @ $475,000 (we’ll dive into more details on the specific projects shortly) -HW Fund – nearly $1.8M with $1,350,000 for our Pavement Preservation program -Community Center & Golf Fund - $1,115,000 for various capital improvements to the Community & Recreation Center, including ADA, code compliance, facility restoration and interior improvements -Roadway Impact Fee Fund - $1M is our required local match for Tangerine Road widening; using accumulated roadway impact fees that will already be in the fund for our match -Other Funds: total of $188,000 consists of $83,000 for library parking lot enhancements budgeted in the library impact fee fund (and that will come back to Council for approval with a proposed layout and design), $55,000 in Fleet Fund to upgrade our fueling facility at 680 Calle Concordia and $50,000 in the Stormwater Fund for a lease payment on a loader that was purchased this fiscal year. 41 Funding for General Government CIP Fund projects Sources of Funding: This slide shows the expenditure budget and funding sources for the projects in the General Government CIP Fund. First we have the proposed expenditure budget for FY 15/16 in the Gen Govt CIP Fund of $2,860,000 The sources of funding for the projects consists primarily of transfers from the General Fund that are occurring either in the current fiscal year or planned for FY 15/16, all consisting of one-time construction-related revenues, such as permit revenues and construction sales tax. We’ve also applied for grant funding of $81,000 from the AZ Dept of Transportation for the Transit scheduling software project that Paul mentioned at last week’s study session. Total sources of funding equals the total expenditure budget and it is very important to note that the General Fund has an estimated surplus of about $95,000 in FY 15/16 WITH the planned transfers out to the CIP Fund. So no use of contingency reserves to pay for any of these projects. 42 General Government CIP Fund CIP – Notable Projects by Fund Police Property/ID and Evidence Facility - $1,220,000 $1,020,000 in funds that were banked in FY 14/15 and rollover of $200,000 Project scope and location not yet finalized Improvements at Steam Pump Ranch - $475,000 Includes $50,000 in rollover funds from FY 14/15 for pumphouse cover Stabilize buildings and historic core Grading and irrigation Ingress/egress (improved entry and exit) from Oracle Road Begin design work for Procter/Leiber house renovation Going through by fund to touch on our larger projects – General Government CIP Fund: -Police Property/ID and Evidence facility – consists of $1,020,000 in funds that were banked in FY 14/15 and rollover of $200,000 – total amount of $,1,220,000 – funds will already be in the CIP fund before July 1, as we’ve been making transfers from the General Fund in the current fiscal year. -Improvements at SPR $475,000; $50,000 of this is rollover to complete the pumphouse cover; remaining $425,000 is new funding to go towards (in order of priority) … 43 General Government CIP Fund (Continued) CIP – Notable Projects by Fund El Conquistador Country Club Acquisition - $300,000 First of three annual payments to total $1,000,000 Aquatic Center Parking Lot Lighting - $200,000 Courtroom Remodel and Bench Redesign - $165,000 Police Mobile Data Computer (MDC) replacement - $124,000 -El Conquistador Country Club Acquisition (Community & Recreation Center) - $300,000 This is the first of three annual payments we will make for the $1M purchase We are funding the first payment of $300,000 with one-time revenues we plan to collect in FY 15/16. So no use of contingency for the first payment. -Aquatic Center parking lot lighting $200,000 for newly developed parking capacity -Courtroom remodel & bench redesign - $165,000 to replace courtroom seating and remodel of the bench area for space, function and access needs -Police MDC replacement $124,000 to replace those that will no longer be in compliance with state regulations as of Jan 2016 44 Highway Fund CIP – Notable Projects by Fund Pavement Preservation Program - $1,350,000 Tangerine Access to Safeway (1st Ave) - $180,000 Rollover from FY 14/15 Backhoe - $125,000 Moving on to the Highway Fund: -bulk of the CIP budget is for our Pavement Preservation Program @ $1.35M, with $50,000 included for parking lots and multi-use paths -Tangerine Access to Safeway @ 1st Ave - $180,000 – this is a rollover from the current fiscal year. The project is in state right-of-way, so longer process to get approval for the project through the Arizona Department of Transportation, which we are working on. -Backhoe $125,000 to assist with new walking paths, parking lots, removing hillsides, etc. 45 PAG/RTA Fund CIP – Notable Projects by Fund Widening of Lambert Lane, from La Cañada to La Cholla - $4,050,000 (PAG funds) Widening of Naranja Road, from La Cholla to Shannon - $2,000,000 (PAG funds) Widening of La Cholla Boulevard, from Lambert to Tangerine - $2,000,000 (RTA funds) Widening of Tangerine Road, from La Cañada to Shannon - $1,860,000 (RTA Funds) Four major roadway projects planned in FY 15/16, with funding provided by the Pima Association of Governments (or PAG) and the Regional Transportation Authority (or RTA). Widening of Lambert Lane, from La Cañada to La Cholla - $4,050,000 (PAG funds) Widening of Naranja Road, from La Cholla to Shannon - $2,000,000 (PAG funds) Widening of La Cholla Boulevard, from Lambert to Tangerine - $2,000,000 (RTA funds) Widening of Tangerine Road, from La Cañada to Shannon - $1,860,000 (RTA Funds) -and as previously mentioned for Tangerine, we also have the $1M in the roadway impact fee fund that we are budgeting to spend in FY 15/16 46 Water Utility Fund CIP – Notable Projects by Fund Advanced Metering Infrastructure (AMI) Project - $1,800,000 Funded with loan from Water Infrastructure Finance Authority (WIFA) FY 15/16 is final phase of the project Three main relocations in connection with planned roadway projects: Lambert Lane - $450,000 Tangerine Road (reclaimed) - $350,000 La Cholla Boulevard - $100,000 Energy Efficiency Project - $100,000 Water Utility Fund – as mentioned earlier, a significant portion of the CIP budget is for the Advanced Metering Infrastructure Project @ $1.8M. This project is being funded with a loan from the Water Infrastructure Finance Authority and FY 15/16 will be the final phase of the project. Also, three main relocations are planned in connection with our roadway projects -Lambert Lane $450,000 -Tangerine Road (reclaimed main) - $350,000 -La Cholla Boulevard - $100,000 And finally, we are including capacity of $100,000 for booster station upgrades for our continued energy efficiency efforts. 47 Questions? 48 49