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Home My WebLink AboutPackets - Council Packets (112) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION February 18, 2015 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS COUNCIL REPORTS • Spotlight on Youth DEPARTMENT REPORTS The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING INFORMATIONAL ITEMS 1. Letter of Appreciation for Shop OV CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card. CONSENT AGENDA (Consideration and/or possible action) A. Minutes - February 4, 2015 B. Greater Oro Valley Chamber of Commerce Quarterly Report: October 1, 2014 - December 31, 2014 C. Visit Tucson Quarterly Report: October 1, 2014 - December 31, 2014 D. Council approval of M3S Sports' request for in-kind support for the Arizona Distance Classic E. Resolution No. (R)15-15, authorizing and approving vacation of a portion of a one (1) foot No E. Resolution No. (R)15-15, authorizing and approving vacation of a portion of a one (1) foot No Access Easement along Innovation Park Drive F. Resolution No. (R)15-16, adopting the Town of Oro Valley Strategic Plan 2015 REGULAR AGENDA 1. PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 11 (HOTEL/MOTEL) LIQUOR LICENSE FOR THE HILTON TUCSON EL CONQUISTADOR GOLF & TENNIS RESORT LOCATED AT 10000 N. ORACLE ROAD 2. PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 6 (BAR) LIQUOR LICENSE FOR THE EL CONQUISTADOR COUNTRY CLUB LOCATED AT 10555 N. LA CANADA DRIVE 3. DISCUSSION AND POSSIBLE DIRECTION REGARDING PERSONNEL POLICY 14 - OVERTIME 4. DISCUSSION AND POSSIBLE ACTION TO INITIATE A ZONING CODE AMENDMENT TO SECTION 28.1 (SIGNS) FOR WINDOW SIGN AND BALLOON STANDARDS 5. DISCUSSION AND POSSIBLE DIRECTION TO STAFF REGARDING THE IMPLEMENTATION OF ORDINANCE (O)14-17, AMENDING THE TAX CODE OF THE TOWN OF ORO VALLEY TO INCREASE THE LOCAL TRANSACTION PRIVILEGE TAX (TPT) RATE FROM 2% TO 2.5% IN VARIOUS CATEGORIES 6. DISCUSSION AND POSSIBLE DIRECTION REGARDING POSTPONEMENT OF THE FINAL PURCHASE OF THE EL CONQUISTADOR GOLF AND COUNTRY CLUB AND ASSOCIATED PROPERTIES 7. DISCUSSION AND POSSIBLE DIRECTION REGARDING APPROVAL OF PURCHASE AND OPERATOR CONTRACTS RELATING TO THE EL CONQUISTADOR COUNTRY CLUB AND GOLF COURSE FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 2/11/15 at 5:00 p.m. by mrs When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience”, please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience” you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. Town Council Regular Session Item # 1. Meeting Date:02/18/2015 Submitted By:Julie Bower, Town Clerk's Office Information Subject Letter of Appreciation for Shop OV Attachments Letter j(J~J.1J[)IS Town Council Regular Session Item # A. Meeting Date:02/18/2015 Requested by: Julie Bower Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Minutes - February 4, 2015 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (approve, approve with the following changes) the February 4, 2015 minutes. Attachments 2/4/15 Draft Minutes 2/4/15 Minutes, Town Council Regular Session 1 MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION February 4, 2015 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 5:00 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Brendan Burns, Councilmember Bill Garner, Councilmember Joe Hornat, Councilmember Mary Snider, Councilmember Mike Zinkin, Councilmember EXECUTIVE SESSION - Pursuant to ARS 38-431.03(A)(3) and 38-431.03(A)(4) in order to receive legal advice, consider its position and instruct its attorneys regarding possible litigation relating to a claim filed by Dennis and Judy Merens and pursuant to ARS 38-431.03 (A)(3) and 38-431.03 (A)(4) for discussion of legal advice and to instruct its attorneys on the Arrett/Lamonna lawsuit MOTION:A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to go into Executive Session at 5:01 p.m. pursuant to A.R.S. 38-431.03(A)(3) and 38-431.03(A)(4) in order to receive legal advice, consider its position and instruct its attorneys regarding possible litigation relating to a claim filed by Dennis and Judy Merens and pursuant to A.R.S. 38-431.03(A)(3) and 38-431.03(A)(4) for discussion of legal advice and to instruct its attorneys on the Arrett/Lamonna lawsuit. MOTION carried, 7-0. Mayor Hiremath said the following staff members would join Council in Executive Session: Town Manager Greg Caton, Town Attorney Kelly Schwab, Legal Services Director Tobin Sidles and Town Clerk Julie Bower. The following additional staff would join Council in Executive Session regarding the Merens item: Development and Infrastructure Services Director Paul Keesler and Planning Manager Bayer Vella. 2/4/15 Minutes, Town Council Regular Session 2 REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 6:00 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Brendan Burns, Councilmember Bill Garner, Councilmember Joe Hornat, Councilmember Mary Snider, Councilmember Mike Zinkin, Councilmember PLEDGE OF ALLEGIANCE Mayor Hiremath led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Communications Administrator Misti Nowak announced the upcoming Town meetings and events. COUNCIL REPORTS Councilmember Zinkin reported that he attended the 2015 Legislative Agenda for the Southern Arizona Lodging & Resort Association (SALARA) at which they discussed working with the Legislature to introduce a bill to form a new Sports Authority Board. DEPARTMENT REPORTS Town Clerk Julie Bower announced that new artwork was on display in the Council Chambers by artist Mariah Clearwater. Economic Development Manager Amanda Jacobs reported that artists featured in the Council Chambers would also be featured on the Town's website. Ms. Jacobs said the Musical Magic Concert Series occurred on the 1st Saturday of the month in the Council Chambers at 10:00 a.m. and was free to the public. Tommy Tom- Tom and the Groove Wrestler would be featured on Saturday, February 7, 2015. The next Oro Valley Concert Series would be held on Thursday, February 12, 2015 at 6:00 p.m. at the Oro Valley Marketplace and would feature the Little House of Funk. 2/4/15 Minutes, Town Council Regular Session 3 Police Chief Danny Sharp presented commendations to the following Oro Valley Police Officers for their work on an investigation regarding a sexual assault/child molestation that lasted nearly three years. Based on the tenacity, professionalism and teamwork of the Oro Valley Police Department Criminal Investigative Unit, both suspects would spend the remainder of their lives in prison. Detective Deren Jackson Detective Wes Helvig Detective Zach Young Detective Mike Cruce Detective Andrew Novak Detective Megan Carr Sergeant Dean Nesbitt ORDER OF BUSINESS Mayor Hiremath said the applicant for Regular Agenda item #6 requested to continue the item to the March 4, 2015 regular Town Council meeting. Mayor Hiremath said Regular Agenda items #9 and #10 would be heard after Regular Agenda item #2. INFORMATIONAL ITEMS 1.Public Safety Providers Quarterly Reports (Oct. - Dec. 2014) CALL TO AUDIENCE Oro Valley resident Shirl Lamonna spoke about the Pima County Bond Update Project and attended the Pima County Bond Advisory Committee meeting on February 6, 2015. PRESENTATIONS 1.Presentation of State Planning Award to Your Voice Volunteers for Best Public Outreach on a General/Comprehensive Plan for Your Voice, Our Future Phase 1, as recognized by the Arizona Chapter of the American Planning Association Mayor Hiremath recognized the volunteers who served on the Your Voice, Our Future General Plan Update Project Phase I and thanked them for their contributions. The following members of the Committee were in attendance to receive the award. Ellen Guyer Helen Dankwerth Dick Eggerding Bill Adler 2/4/15 Minutes, Town Council Regular Session 4 CONSENT AGENDA Councilmember Zinkin requested to remove items (B) and (D) from the Consent Agenda for discussion. A.Minutes - January 21, 2015 C.Reappointment of the representative to the Regional Transportation Authority's (RTA) Citizens Accountability for Regional Transportation (CART) Committee MOTION:A motion was made by Councilmember Snider and seconded by Councilmember Garner to approve items (A) and (C). MOTION carried, 7-0. B.Resolution No. (R)15-12, authorizing and approving Amendment #1 to the Intergovernmental Agreement (IGA) between Pima County and the Town of Oro Valley for the Pima County Wireless Integrated Network (PCWIN) subscriber services Councilmember Zinkin asked if it was appropriate to earmark monies for a contract for FY 2015/16. Finance Director Stacey Lemos said it would be the Police Department's intent to include funding for this item in the FY 15/16 budget but the funds could not be committed at this time. Town Attorney Kelly Schwab said multi-year agreements could be entered into and many agreements contain a non-appropriation clause so that should Council not appropriate funding, the Town could back out of the agreement. MOTION:A motion was made by Councilmember Zinkin and seconded by Vice Mayor Waters to approve item (B). MOTION carried, 7-0. D.Approval to amend the adopted FY 2014/15 budget allocation for the Aquatic Center Parking Expansion Project in the General Government Capital Improvement Project (CIP) Fund Councilmember Zinkin was concerned with spending an additional $100,000 to increase the number of parking spaces from 100 to 200. Town Manager Greg Caton said during the design phase, the Town recognized that more space was available for additional parking and the need for additional parking continued to exist. 2/4/15 Minutes, Town Council Regular Session 5 Discussion ensued amongst Council regarding item #D. MOTION:A motion was made by Councilmember Hornat and seconded by Vice Mayor Waters to amend the approved FY 2014/15 budget allocation for the Aquatic Center Parking Expansion project in the General Government Capital Improvement Project (CIP) Fund from $184,000 to $284,000 by reallocating $80,000 in funding from the MOC Fueling Facility project and $20,000 in savings from the EDMS project. MOTION carried, 5-2 with Councilmember Garner and Councilmember Zinkin opposed. REGULAR AGENDA 1.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 14 (PRIVATE CLUB) LIQUOR LICENSE FOR ORO VALLEY COUNTRY CLUB LOCATED AT 300 W. GREENOCK DRIVE Town Clerk Julie Bower presented item #1. Mayor Hiremath opened the public hearing. No comments were received. Mayor Hiremath closed the public hearing. MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Garner to recommend approval of the issuance of a Series 14 Liquor License to the Arizona Department of Liquor Licenses and Control for Mark Oswald and principals for Oro Valley Country Club located at 300 W. Greenock Drive. MOTION carried, 7-0. 2.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 6 (BAR) LIQUOR LICENSE FOR ORO VALLEY COUNTRY CLUB LOCATED AT 300 W. GREENOCK DRIVE Town Clerk Julie Bower presented item #2. Mayor Hiremath opened the public hearing. No comments were received. Mayor Hiremath closed the public hearing. 2/4/15 Minutes, Town Council Regular Session 6 MOTION:A motion was made by Councilmember Zinkin and seconded by Councilmember Snider to recommend approval of the issuance of a Series 6 Liquor License to the Arizona Department of Liquor Licenses and Control for Mark Oswald and principals for Oro Valley Country Club located at 300 W. Greenock Drive. MOTION carried, 7-0. 9.DISCUSSION AND POSSIBLE DIRECTION TO STAFF REGARDING THE IMPLEMENTATION OF ORDINANCE (O)14-17, AMENDING THE TAX CODE OF THE TOWN OF ORO VALLEY TO INCREASE THE LOCAL TRANSACTION PRIVILEGE TAX (TPT) RATE FROM 2% TO 2.5% IN VARIOUS CATEGORIES MOTION:A motion was made by Councilmember Garner and seconded by Councilmember Zinkin to continue item #9 to the February 18, 2015 regular Town Council meeting. MOTION carried, 7-0. 10.DISCUSSION AND POSSIBLE DIRECTION REGARDING POSTPONEMENT OF THE FINAL PURCHASE OF THE EL CONQUISTADOR GOLF AND COUNTRY CLUB AND ASSOCIATED PROPERTIES MOTION:A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to continue item #10 to the February 18, 2015 regular Town Council meeting. MOTION carried, 7-0. 3.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION ON A CONDITIONAL USE PERMIT REQUEST FOR A PROPOSED AUTOBODY REPAIR USE FOR CALIBER COLLISION LOCATED NORTH OF PUSCH VIEW LANE, APPROXIMATELY 1/4-MILE WEST OF ORACLE ROAD Senior Planner Michael Spaeth presented item #3 and outlined the following: -Location of Property -What is a Conditional Use Permit? -Screening -Summary & Recommendation Discussion ensued amongst Council and staff regarding item #3. Mayor Hiremath opened the public hearing. No comments were received. Mayor Hiremath closed the public hearing. 2/4/15 Minutes, Town Council Regular Session 7 MOTION:A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to approve the Conditional Use Permit for Caliber Collision, subject to the conditions listed in Attachment 1, based on the finding that the proposed request is consistent with all Zoning Code review criteria. Attachment 1 Conditions of Approval Planning Conditions 1. Screening must be provided along the northern property line to ensure stored vehicles are not visible from the shared use path along the Canyon del Oro Linear Park. MOTION carried, 7-0. 4.AMENDING SECTION 24.9, ECONOMIC EXPANSION ZONE (EEZ) OF THE ORO VALLEY ZONING CODE REVISED (OVZCR) a.RESOLUTION NO. (R)15-13, DECLARING THE PROPOSED AMENDMENT TO THE ORO VALLEY ZONING CODE SECTION 24.9 AND CHAPTER 24, RELATING TO ECONOMIC EXPANSION ZONE OVERLAY DISTRICT, PROVIDED AS EXHIBIT “A” WITHIN THE ATTACHED RESOLUTION AND FILED WITH THE TOWN CLERK, A PUBLIC RECORD MOTION:A motion was made by Councilmember Snider and seconded by Councilmember Garner to approve Resolution No. (R)15-13, declaring the proposed amendments to the Oro Valley Zoning Code Revised Section 24.9 and Chapter 24, attached hereto as Exhibit "A" and filed with the Town Clerk, a public record. MOTION carried, 7-0. b.PUBLIC HEARING: ORDINANCE NO. (O)15-05, AMENDING SECTION 24.9, ECONOMIC EXPANSION ZONE (EEZ) OVERLAY DISTRICT, OF THE ORO VALLEY ZONING CODE REVISED TO ELIMINATE THE CONCEPTUAL DESIGN REVIEW PROCESS AND ALLOW ADMINISTRATIVE APPROVAL OF ALTERNATIVE PARKING RATIOS Planning Manager Bayer Vella presented item #4b. and outlined the following: -EEZ Process -Alternative Parking Ratios -Recommendation Discussion ensued amongst Council and staff regarding item #4b. 2/4/15 Minutes, Town Council Regular Session 8 Mayor Hiremath opened the public hearing. No comments were received. Mayor Hiremath closed the public hearing. MOTION:A motion was made by Councilmember Hornat and seconded by Vice Mayor Waters to approve Ordinance No. (O)15-05, amending Section 24.9 of the Oro Valley Zoning Code as provided in Attachment 1, finding that the amendment meets the intent of the Economic Expansion Zone Overlay District. MOTION carried, 7-0. 5.AMENDING SECTION 22.3.D.2.b.ii AND SECTION 27.10.F.2.c.iii.h OF THE ORO VALLEY ZONING CODE REVISED (OVZCR) REGARDING APPROVAL PROCESS FOR FLEX DESIGN OPTIONS; MODIFIED REVIEW PROCESS; AND TENTATIVE DEVELOPMENT PLAN CHANGES a.RESOLUTION NO. (R)15-14, DECLARING THE PROPOSED AMENDMENTS TO CHAPTER 22 OF THE ORO VALLEY ZONING CODE AT SECTION 22.3 AND CHAPTER 27 OF THE ORO VALLEY ZONING CODE REVISED AT SECTION 27.10, PROVIDED HERETO AS EXHIBIT “A” WITHIN THE ATTACHED RESOLUTION AND FILED WITH THE TOWN CLERK, A PUBLIC RECORD MOTION:A motion was made by Councilmember Zinkin and seconded by Councilmember Snider to approve Resolution No. (R)15-14, declaring the proposed amendments to Chapter 22 of the Oro Valley Zoning Code at Section 22.3 and Chapter 27 of the Zoning Code at Section 27.10, attached hereto as Exhibit "A" and filed with the Town Clerk, a public record. MOTION carried, 7-0. b.PUBLIC HEARING: ORDINANCE NO. (O)15-06, AMENDING SECTION 22.3.D.2.b AND SECTION 27.10.F.2.c., TO AMEND THE APPROVAL PROCESS FOR ENVIRONMENTALLY SENSITIVE LANDS FLEXIBLE DESIGN OPTIONS, ALLOW FOR ADMINISTRATIVE APPROVAL OF NON- SUBSTANTIAL CHANGES TO A TENTATIVE DEVELOPMENT PLAN UNDER A MODIFIED REVIEW PROCESS AND AMENDMENTS TO SECTION 22.3.D.2.b TO CLARIFY WHAT TENTATIVE DEVELOPMENT PLAN CHANGES ARE CONSIDERED SIGNIFICANT Senior Planner Michael Spaeth presented item #5b. and outlined the following: -What's the Issue? 2/4/15 Minutes, Town Council Regular Session 9 -Proposed Code Amendment -Proposed Review Process Discussion ensued amongst Council and staff regarding item #5b. Mayor Hiremath opened the public hearing. The following individuals spoke in support of item #5b. Amber Smith, Executive Director for Metropolitan Pima Alliance David Godlewski, Representative for the Southern Arizona Homebuilders Association and Oro Valley resident Paul Oland Mayor Hiremath closed the public hearing. Discussion continued amongst Council and staff regarding item #5b. MOTION:A motion was made by Councilmember Snider and seconded by Councilmember Hornat to approve Ordinance No. (O)15-06, amending the approval process for Environmentally Sensitive Lands Flexible Design Options, allowing for administrative approval of non-substantial design changes as part of the ESL modified review process and clarifying what constitutes a "significant change" as indicated in Attachment 1, Exhibit "A" and further MOVE to move minimum lot size, to include both length and width, to the Town Council approval column and to redefine Off-Street Parking to Alternative Parking Analysis. MOTION carried, 7-0. 6.REVISION TO THE STONE CANYON II FINAL PLAT FOR LOT 167 AT 1055 W. TORTOLITA MOUNTAIN DRIVE WITHIN RANCHO VISTOSO, NEIGHBORHOOD 11 BY REMOVING THE DESIGNATED "NO-BUILD AREA" AND ALLOWING ENCROACHMENT INTO 25% OR GREATER SLOPES As requested by the Applicant, item #6 was continued to the March 4, 2015 regular Town Council meeting. 7.DISCUSSION AND POSSIBLE DIRECTION REGARDING GROUNDWATER PRESERVATION FEES MOTION:A motion was made by Councilmember Hornat and seconded by Councilmember Zinkin to direct staff to look at how the Town calculated the Groundwater Preservation Fees and see if costs could be reduced. MOTION carried, 6-0. 2/4/15 Minutes, Town Council Regular Session 10 8.DISCUSSION AND POSSIBLE DIRECTION TO STAFF TO AMEND THE ENVIRONMENTALLY SENSITIVE LANDS (ESL) SECTION OF THE CODE (Removed from the agenda on 2/2/15 at 3:00 p.m.) FUTURE AGENDA ITEMS Councilmember Garner requested a future agenda item for the February 18, 2015 Council meeting, to discuss placing any contracts related to the purchase of the El Conquistador Country Club on the Consent Agenda for Council review and approval, seconded by Councilmember Zinkin. CALL TO AUDIENCE No comments were received. ADJOURNMENT MOTION:A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to adjourn the meeting at 8:00 p.m. MOTION carried, 7-0. Prepared by: ________________________ Michael Standish, CMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 4th day February, 2015. I further certify that the meeting was duly called and held and that a quorum was present. Dated this ______ day of ___________________, 2015. ___________________________ Julie K. Bower, MMC Town Clerk Town Council Regular Session Item # B. Meeting Date:02/18/2015 Requested by: Amanda Jacobs Submitted By:Amanda Jacobs, Town Manager's Office Department:Town Manager's Office Information SUBJECT: Greater Oro Valley Chamber of Commerce Quarterly Report: October 1, 2014 - December 31, 2014 RECOMMENDATION: This report is for information only. EXECUTIVE SUMMARY: The 2014/15 Financial Participation Agreement (FPA) between the Town of Oro Valley and the Greater Oro Valley Chamber of Commerce (Chamber) stipulates that a quarterly report be compiled by the Chamber and submitted to Economic Development staff and Council. The enclosed report satisfies the FPA requirement for the second quarter of FY 2014/15. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: The FY 2014/15 FPA between the Town of Oro Valley and the Greater Oro Valley Chamber of Commerce is $30,000. SUGGESTED MOTION: N/A Attachments Chamber FPA Chamber Second Quarter Report RESOLUTION NO. (R)14-33 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING A FINANCIAL PARTICIPATION AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND THE GREATER ORO VALLEY CHAMBER OF COMMERCE WHEREAS, pursuant to A.R.S. § 9-500 .11 , th e Town ma y appropria te publi c mon ies for and in con nec ti o n w ith econom ic dev e lo pm ent activ iti es as lo ng as there is adequate cons id e rati on; and WHEREAS, the T own des ir es to co ntinu e to promote a bu s ine ss env ironment in Oro Valley that enhan ces eco no mic vi ta lity and im proves th e qua lity of life fo r it s residents; and WHEREAS, the Town o f Oro Valley des ir es to enter into a F inan c ia l Parti c ipati o n Agreement w ith the Great er Oro Va ll ey C ham ber o f Co mmerce; and WHEREAS, it is in the best in terest of the Town to enter int o the F in anc ial Parti c ipati o n Agreement with the Greate r Oro Val ley Cha mber of Commerce, attached hereto as Exhibit "A " and in corporated herein by thi s refere nce, to se t forth the term s and condit io ns o f the Agreement. NOW , THEREFORE, BE IT R ESOLVE D by the Mayor and Council of the Town of Oro Va lley, Ar izona , that: SECTION 1. The Financial Pal1i c ipati on Agreement between the Town of Oro Valley and the Greater Oro Va ll ey C hamb er o f Commerce, attac hed here to a s Ex hibit "A" and incorp orated herein by thi s re ference, is hereby aut hor ized a nd approved. SECTION 2. The Mayor and oth er administrative officials are hereby a uthori ze d to tak e s uch steps as nece ssa ry to execute and impl emen t the te rm s of th e Ag reement. PASSED AND ADOPTED by the Mayor and Co uncil of the Town of Or o Valle y, Arizona, thi s 4th day o f June , 2014. TOWN OF ORO V ALLEY Dr. Sa ti sh I. Hir ema h, Mayor ATTEST: APPROVED AS TO FORM: ~~ Tobin Idle s, L ega l Services Director Date: -------'-'&,----/-1----"'&,-+1--,--1 tf-'--------_ / 7 Date: ------"6'----'--f~5!+-1 LfL----_ 2 EXHIBIT" A" 3 Town of Oro Va lley lFINANClIAL PARTICJ[PATION AGREEMENT THIS AGREEMENT is mad e a nd e ntered int o thi s \ 0 da y o f ju.(lV 20 14 , by and b e twee n th e T ow n of Oro Va ll ey, a municipa l co rporati o n , h erei nafte r c all e d th e "T own" and th e G reater O ro V alley C hamb er of Commerce , a n o n -p ro fit corpo rati o n, he re in a ft e r c all ed t he "Agency". WITNESSETH WHEREAS, it h as been det e rmined that the actIVItIes o f A ge ncy are in the publi c i nterest, a nd a r e s uch as to improve a nd prom ote th e public welfare of t he Town; and WHEREAS, th e Mayo r an d Co un c i l ha ve d e termin e d that t o fin anc iall y part ici pate in the pro m o ti o n of th e acti v it ies o f Agency is a publi c purpose in th at th e ac ti v iti e s co n fe r direct benefit of a ge neral chara cter to a signi fi c ant part of th e public . N OW THEREFORE, in co n s iderati o n o f th e mutual covena nt s and cond it io n s hereinafte r se t f o rth , th e parti es he reto d o mutuall y ag ree as fo ll ows: Section 1: S tatement of Pu rpo se Agenc y wi ll pr ov ide tour is m a nd v is itor 's services a nd infonnati o n to T o wn re sid e nts an d seaso nal touri sts and any o ne indi catin g an interest in locating a bu s in ess o r re siden ce in th e Town . Section 2: Services to be Performed bv Agency A gency p erfo rman ce meas w'es fo r Fiscal Year 201 41J 5 are a s fo ll ows: 1. Bu sine ss Recruitm e nt, R e te nti on and Ouireach a. The Chamber w ill co ntinue to parti c ipat e in the T own's Bu s ine ss Rete nti o n an d Expan s ion (B R&E) Progr am. b . T h e C h amber e nhan ced t he T own 's ex is ting Sh o p Oro Va ll ey c ampai g n by c reat in g a Sho p Oro Va ll ey Coup o n B oo k in FY201 21J3. T he Sh op Oro Val ley Coup o n w ill be created annuall y b y th e C ha mbe r. Th e final draft of the S ho p O ro Valle y Co up o n B oo k will be coo rdin ated between th e C hamber Presid e n t/CEO a nd the Eco no mi c D eve lopment Mana ge r. c. T o expand up o n the S hop Oro Va ll ey ca mpaign and th e OV D o llars progra m , the C hamber w ill coo rdin a te at le as t tw o "S h o p Oro Va ll ey" s pec ia l event s w ith Oro Va lle y bus ine sses. d. The C h a mb e r w ill serve as a seco nd di stribut io n poi n t fo r OV Dollars a nd w ill pro v id e minimum total sa le s o f $1 0,000 during th e peri o d o f thi s contract. e. T he Chamb e r s ha ll wo rk to a ss is t th e Town in e mph as izing the imp o rtanc e o f suppo rtin g loca l re tail e rs/bu s ine sses through educational and prom oti o nal effOi t s and wi ll di s pl ay th e f o llowing m ateria ls at the C h a mbe r o ffice s: Oro Va ll ey Bus ine ss Nav igato r, S h op Oro Va ll ey C ampaign an d OV D olla rs and othe r Town of Oro VaHey FINANCIAL PARTJ:CIIPATION AGREEMENT economic development related materials as deemed appropriate by the Chamber President/CEO and Economic Development Manager. 2. Special Events a. The Chambe r will coordinate ribbon cuttings for new Oro Valley businesses. b. The Chamber will host four Oro Valley educational forums that will be open to members and non-members . c. The Chamber will co ll ect marketing material from Oro Valley area businesses that will be given to attendees and athletes, during special events. The material will be provided to the Economic Development D ivision one week prior to the day of the event. d. The Chamber will provide $]0 in OV Dollars to 500 athletes of the 20]5 Arizona Distance Classic. The total cost will be split between the T own of Oro Valley, M3S Sports and Visit Tucson . e. During thi s Agreement, Town officials will attend Chamber breakfasts, luncheon s and mixers free of charge as long as each official pre-registers for each event. f. The Town w ill receive one complimentary table of 10 for the Annual Chamber meeting. g. The Town will receive eight complimentary tables of 10 to the State of the Town of Oro Valley Address and Luncheon. h . Annual Chamber membership dues to be paid by the Town shall be included as part of the monetary consideration of this Agreement. I. During the tenn of this Agreement, the Agency will refrain fr om endorsing any candidate for Mayor or Council mcmber of the Town of Oro Valley. Section 3: S ervices to be Provided by the Town All funding is subject to the Town's budget appropriation s . For this Agreement, up to Thirty Thousand Dollars ($30 ,000) shall be allocated to Agency. Section 4: Responsibility for Open Records Agency agrees to open to the public all records relating to an y funds directly received from the Town that Agency distributes to any organization and/or individual. Section 5: Evaluation C riteria and Reporting In order to assess the impact of Agency, the Town reserves the right to evaluate performance, and to hav e access to ;ill pertinent info rmati o n nece ssa ry to make evaluations. A . Agency agrees to submit to the Town, through the Economic Developmen t Divi s ion , quarterly reports addressing the progress of Agency in achieving its Program of Work. Reports shall be sub mitted within thirty (30) working day s of the end of each calendar quarter. B . Agency agrees to give explanation s for any variance in th e expected perfo rmance for each measure. 2 Town OfOTO Vaney FiNANCIAL PARHCIPATION AGREEMENT C. A ge n cy agrees to g ive projected performance fo r each meas ur e through the end o f the fi sca l year (June 30th). D. Agency agrees to review and present s uch rep o lts to the T own Co un c il in o pen m ee ting s o n a n "as reques ted" bas is. Section 6: Accountabi lity Agency s hall maintain a true and accurate acc o unting system which meets generally accepted accounting principles , and which is capable of p rope rl y accounting for a ll expend itu re s and receipts of Agency on a tim e ly bas is . In additi o n , Agency s hall maintain ev idence o f it s compliance with t he n o ndi sc riminatio n pro vis io n s of thi s Agreement. Agency 's acco unting system s ha ll permit separate , id entifiable accounting for all fund s provided by the Town pursuant to thi s Agreement. Agency shall prov ide the Financ e D epa ltm en t o f th e Town, w ithin four (4) months after the clos e of Agen cy's fi scal year, a co py o f the finan cia l au dit o f Agency's o perat ion s by an in dependent ceJtifi ed public acco un tant, al o n g with any management letter and , if appl icab le, Agen cy's plan for correctiv e a c ti on. If Agency d oes not have an audit, it s h all submit within three (3) m o nth s after the c lose of it s fiscal yea r, a co mplete accounting of T own fund s received . Thi s accounting must be approved b y th e Finance Department of th e T own as suffi c icntl y de s criptive and complete. If for good reaso n Agency cannot meet the times es tabl ished fo r s ubmi ss io n of finan c ial reportin g, Agency s h all no tify th e Finance Department in writ in g t he reason for the delay, prov id e an expected completi o n date and reque st a waiver of the due date. At a n y tim e during or after th e peri o d of thi s Agreement, the Town Finance Department and /or a Town agent may audit Age n cy's overall finan c ial operation or co mpliance with the nondi scriminati o n clause of t hi s Ag r eeme nt [or the Agreement peri od . Agency shall prov ide any financia l repo rt s, no nd iscriminati o n p o li cies and procedures or ot he r documentati o n necessar y to accompli s h s uch audits. Section 7 : Matching Grants Agen cy a g ree s to obtain Ma yo r and Counc il approv al prior to appl yi n g for any matching grants invo lv in g the comm itm e nt of T own fund s . Section 8: No ndiscrimination Agency , in its employmen t policie s and pra cti ce s, in it s publi c accom modation s and in it s prov is ion o f serv ices s hall o be y al l releva nt and applicab le, federal, state, and loca l law s, regu lati o ns a nd standard s r e latin g to di s criminati o ns, bia ses, and /o r lim it ati on s, in c ludin g , but no t limited to, Titles V I an d V II o f the C iv i l Ri g ht s Ac t of 1964, the Age Di sc rimin at io n in 3 Towill of Oro Valiey FINANCIAL PAR'HCIPAnON AGREEMENT E mpl oyment Act of 1967 , the Americans with Disabilities Act of 1990 , the A rizona Civil Rights Act, the Ar izonans with Disabilities Act, the Human Relations provisions of the Oro Va ll ey Code, and the Mayo r and Council policy adopted on September 25, 2000, prohibiting the direct o r indirect g rant of discretionary Town funds to o rgani zati ons that have a policy of exclusionary discrimination on the basis o f race, color, religion, ancestry , sex, age, disability, national o rigin , sexua l orientation, gen d er identity, familial statu s or marital status. See Administrative Guidance Re : Non-Di sc riminati on Po li cy for Programs Funded by the Town of Oro Valley, attached and incorporated herein by this refe rence. Section 9: Sub-rec ipien t Funding Agreements Agenc y agrees to include in all o f its sub-recipient funding agreements the nondiscrimination provisions contained in Secti o n 8 herein. Section 10 : Term of Agreement This Agreement sha ll be effective from July 1,2014 through June 30, 2015. This Agreement may be extended at the so le optio n o f the T own for additional fiscal year(s) only under the following co nditi ons: A. The Mayor and Council of the Town determine the services of Agency a re in the public interest and a ll ocat e funds therefore; and B. Th e par1ies mutually agre e to a scope of services to be provided by Agency in any s ub sequent fiscal year. Any extension of this Agreeme nt shall be memorialized in writin g and s i gned by the Par1ies. Section 11: Payment W ithholding, Reduction, or Termination The T own may withho ld who le or part of the schedu led payment, reduce, o r terminate funding a llo cat ion s t o Agency if: A. Services are not rendered. B. Agency fails to s uppl y informa tion or reports as required. C. Agency is not in compliance w i th agreed upon disbursement documentation and /o r oth e r proj ect p erforman ce. D. Agency fai Is to make required payments to s ub contractors. E. The Town has reasonable ca u se t o believe Agency i s not in co mpliance with th e nondiscrimination clau se ofthis Agreement. F. The Ma yor and Co un ci l fail to appropriate all or pari of the funds for this Agreement. Such payment r eductions o r payment terminati o n may result in Agen cy receiving a lesser total Town allocation unde r this Agreement than the maximum funding allo cated. If reasons for w it hholding payments other non-appropriation of funds have been correcte d to the sat isfaction of the Town, any amounts due shall be processed. 4 Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT T he T own w i ll be reimbursed f o r any fund s expe nded for serv ic e s n o t rendered. In add iti o n , Agency s h a ll return to the Town any T own fund s p rov ided purs ua nt to thi s Agreement th at have not been ex pe nd ed by Jun e 30, 20 15. Section 12: Termination of A greement Thi s Agreement may be terminate d at any time by mutual written consent, o r by e ith e r party giv in g thirty (30) days w ritten no tice to the o th e r party o r at such time , as in t he opinion of the Town , Agency's perfonnan ce here und e r is deemed un sati sfactory. Section 13: Method of Pavment Th e parties hav e agreed that Agency w ill receive up to $30,000. Di sbursement of fund s by the Town is s ubject to th e a nnu a l app rop riati o n b y th e T own Cou n c il and th e limi tatio ns o f the s tate budget la w. Pay m ent s s hall be mad e on a qua r te rl y basis comm encing Jul y 1,20 14 . Payments a re to be made wi thi n fort y (4 0) da ys a ft e r the clo se o f each preced in g quarte r. S ection 14: Indemnification Agency agrees to indemnify, defend and save harm less the T o wn , it s Mayo r and Cou n ci l, appo inted board s , committ ees, and co mmi ss io ns, officers, employees , a nd in s urance carriers, i ndividually and collect ive ly, from a ll losses, claims, suits, demand s, expen ses, s ubrogati o ns, an o rn ey's fee s, o r actions of a n y kind a nd nature re sulting from personal injury to any perso n , inc ludi n g e mpl oyees of Agency or o f any s ubco ntracto r em pl oyed b y Agency (includin g bodily injury and death ); cla im s base d up o n di sc rimination an d /o r v iolatio n o f civi l ri g ht s; o r damages to a ny property, aris ing or a ll eged t o ha ve ari sen out of the work to be p e rfo rmed here un de r, excep t a n y s u ch injury o r dama ges ar is in g o ut of th e so le negligence of th e Town, it s officers, agent s, or e mpl o yees. W o rke r s' Co mp e ns ati o n in surance and/or se lf -insu ra n ce carri e d by the T own d o n ot apply to e mpl oyees o r vo lunteers ac ting in any capacity f or Age n cy. Section 15: Independent Contractor The partie s s tipulate and agree that A gency is n o t a n emp loyee of the T own and is perform in g its duti es he reu nd er as an Indepe nd e nt Contracto r , s upp ly in g its own emp loyees and maintaining its o wn in surance, workers ' compensati o n in s urance and h andling all of it s own inte rn al accounti ng. The T o w n in no way contro ls, di rec ts o r ha s any r es p o nsibility f o r the action s of Agency . Sec tion 16: Insurance Agen cy agrees to: A . Obtain in s uran ce covera ge o f th e t ypes a nd amo u n ts requi red in thi s Sec ti o n a nd keep s uc h in s ur a n ce coverage in force thro ug hout th e life o f thi s Agreement. Al l po li cies wi ll contain 5 Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT an endorsement providing that written notice be given to th e Town at least thirty (30) calendar days prior to termination, cancel lati on, or reduction in coverage in any policy. B. The Compre h ensive General Liability Insurance policy will in cl ud e the Town as an additional in sured w ith respect to liability arising out of the performance of this Agree m ent. C. Agency wi ll provide and maintain minimum insurance limits as follows: COVERAGE AFFORDED I. Workers' Compensation 2. E mplo yer's Liability 3. Comprehensive General Liability In s uranc e -- In c ludin g: (I) Products and Completed Operations (2) Blanket Contractual LIMITS OF LIABILITY Statute $100,000 $1,000,000 -Bodily Injury and Combined Si ng le Limit $100 ,000 Property Damage D. Agency shall adequately insure it sel f against clai m s based upon unlawful discrimination and violatio n of c i vi l ri g ht s. Th e cost of this insurance s hall be borne by Agency. Section 17. Use of the Town Logo The Town Logo shall be used for the recognition of th e Town's contribution to Agency only. Section 18 : Conflict oflnterest Th is Agreement is s ubject to the conflict of interest provisions of A.R.S. § 38-5 1 I , et seq . IN WITNESS WHEREOF, the parties hereto have executed thi s Agreement as of the date first above written. 6 TOWN OF ORO VALLEY, a municipal corporation Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT ATTEST: . Bower , as Town Clerk and not personally Date: to l iP /ILl 7 7 APPROVED AS TO FORM: ~a Tobin Sidles, as Legal Se rvices Director and not personall y Date:_JUG'-f-!-.L?,I-+!;--iI1 __ _ GREATER ORO VALLEY CHAMBER OF COMMERCE., a non-pro fit Co rp oration Agency Repre s entative and no t perso nall y Title T'1l"~.bJea 1--/ c. ~o State of Ar izona ) ) ss. Co unty of ) Iii On this Iv day of ~{~ ,20 14 ,D(J.(lIIl · ~,knownt o m e(o be th e per so n whose name is s ub scr ibed (0 the with in in strum ent, perso nally appeared before m e and acknowled ged tha t he/she executej the sa me fo r the purposes co ntained. Given under m y hand and sea l on ~Vvu..-,. l'O ,20 14. My Co mmi ss ion Expires: '?J /:>1£ / :;2.0 I 'f • 7 • OFFICIAL SEAL · " Teresa Bracamontf' $; .; NotarY Public -Ari zon a > Pima County >~. M Commission Ex Ir., 3/26 2016 ~. ,,,_~~~~ ....... o.o,.;' 1 QUARTERLY PROGRESS REPORT October 1, 2014 – December 31, 2014 Submitted To: Amanda Jacobs, Economic Development Manager By: Dave Perry, President/CEO In accordance with Resolution No. (R) 14-33 A. Tourism, Visitors Services and General Information The Greater Oro Valley Chamber of Commerce has provided tourism and visitor’s services and information to Town residents and seasonal tourists and anyone indicating an interest in locating a business or residence in the Town over the past three months. Below is data on activity that the Chamber has addressed through this quarter: Category Oct 2014 Nov 2014 Dec 2014 Total 1. Business Retention Site Visits 1 14 23 38 2. OV Dollars Distribution 0 $4,400 $24,390 $28,790 3. Ribbon Cuttings 3 2 0 5 4. Breakfasts, lunches, mixers 7 2 0 9 5. Relocation Packages 78 66 6 150 1. The Chamber President and/or staff attended Business Retention Site Visits with the following businesses: Michelangelo’s and Red Lion Inn & Suites. Additionally, the Chamber and staff reached out to the businesses along Magee Road and Oracle Road to discuss the ‘Road Construction Signs’ adopted by Council on November 19. 2. OV Dollars: The Chamber is responsible for activating and distributing $10,000 in OV Dollars cards this fiscal year. This quarter the Chamber activated 163 cards totaling $28,790. The Chamber incentivized sales with its seasonal 10 percent bonus Nov. 26- Dec. 12. It also gave away $750 in Oro Valley Dollars at the holiday tree-lighting event Dec. 5 (we tried for $1,000, but had 5 unclaimed numbers), and donated the $500 grand prize in the Shop Oro Valley Holiday Campaign. Chamber’s direct out-of-pocket expense was $3,800. 3. Ribbon cuttings/ground breakings were held for Table Talk at Home, Panera Bread and Mutual of Omaha Bank in October, and for Desert Palms Physical Therapy and Catalina Springs Memory Care in November. 4. 9 Town officials took advantage of the free Chamber breakfasts, luncheons and mixers. 5. 150 relocation packages were distributed in the second quarter. Additional Information On Oct. 3, the Chamber helped get a crowd for an economic development forum hosted by the Town of Oro Valley as part of Your Voice Our Future. Chamber President / CEO Dave Perry welcomed the group. 2 On Oct. 30, with economic development specialist William Vicens, Chamber staff visited non- member Michelangelo’s regarding the uncompleted Magee Road project. The Chamber asked for short-term remediation at Michelangelo’s from Pima County, and it was accomplished. Further visits were conducted in the Magee corridor to update business people on the project status and to learn their concerns. Chamber staff addressed tenants’ meeting at Oro Valley Marketplace on Nov. 20. Chamber staff provided assistance to the 10th annual Oro Valley Holiday Parade on Dec. 13. Town Council Regular Session Item # C. Meeting Date:02/18/2015 Requested by: Amanda Jacobs Submitted By:Amanda Jacobs, Town Manager's Office Department:Town Manager's Office Information SUBJECT: Visit Tucson Quarterly Report: October 1, 2014 - December 31, 2014 RECOMMENDATION: This report is for information only. EXECUTIVE SUMMARY: The FY 2014/15 Financial Participation Agreement (FPA) between the Town of Oro Valley and Visit Tucson (formerly known as the Metropolitan Tucson Convention and Visitors Bureau) stipulates that a quarterly report be compiled by Visit Tucson and submitted to the Economic Development Division and Town Council. The enclosed report satisfies the FPA requirement for the second quarter of FY 2014/15. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: The FY 2014/15 FPA between the Town of Oro Valley and Visit Tucson is $175,000. SUGGESTED MOTION: N/A Attachments MTCVB FPA Visit Tucson Second Quarter Report RESOLUTION NO. (R)12-37 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO V ALLEY, ARlZONA, AUTHORlZING AND APPROVING A FINANCIAL PARTICIPATION AGREEMENT BETWEEN THE TOWN OF ORO V ALLEY AND THE METROPOLITAN TUCSON CONVENTION AND VISITORS BUREAU WHEREAS, the Town of Oro Valley is a political subdivi sion of the State of Arizona vested with all associated rights, plivileges and benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, pursuant to A.R.S. § 9-500.11 , th e Town may appropriate public monies for and in connection with economic development activities as long as there is adequate consid eration; and WHEREAS, the Town desire s to continue to promote a busines s environment in Oro Valley that enhances economic vitality and improves the quality oflife for its re s idents; and WHEREAS, th e Town of Oro Valley desires to enter into a Financial Participation Agreement Witll the Metropolitan Tucson Convention and Visitors Bureau (MTCVB); and WHEREAS, it is in the best interest of the Town to en ter into the Financial Participation Agreement with the MTCVB, attached h ereto as Exhibit "A" and incorporated herein by this reference, to set forth the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: SECTION 1. The F in ancial Participation Agreement between the Town of Oro Valley and tlle Metropolitan Tucson Convention and Visitors Bureau, attached hereto as Exhibit "A", is hereby authorized and approved. SECTION 2. The Mayor and other administrative officials are hereby authori ze d to take such steps as necessary to execute and implement the terms of the Agreement. PASSED AND ADOPTED by the Mayor and Counci l of the Town of Oro Valley, Arizo na this 20th day of June, 2012. TOWN OF ORO V ALLEY Jj, &~/.~ Dr. Satish 1. Hiremath, Mayor ATTEST: APPROVED AS TO FORM : Tobin Ro sen , Town Attomey Date: ~h? ~// 2 Date: _...::6--l.1...::Z1l--"-.L1 ,-,I v'----____ _ 1\l£X1CQtfJ>.ckClPnntcrIAGENDA ITOJ .. ",O(U _ AU1 _ RQo 1 ).)1 dol; 2 EXHIBIT "A" I \PaMm\\fTCV8\fVlOI1·ll\.\rrCVB ResoIu.ion fo. 2012·2011 FlNALdoI: 3 Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT THIS AGREEMENT is made and entered into this r 5+ day of .:Tv I V , 2012 , by and between the Town of Oro Valley, a municipal co rporation , hereinafter [ailed the "Town" and the Metropolitan Tucson Convention and Visitors Bureau, a non-profit corporation , hereinafter called the" Agency". WITNESSETH WHEREAS, it has been determined that the activities of Agency are in the public interest , and are such as to impro ve and promote the public welfare ofthe Town; and WHEREAS, the Mayor and Council have determined that to financially participate in the promotion of the activities of Agency is a public purpose in that the activities confer direct benefit of a general character to a s ignificant part of the public. NOW THEREFORE, in consideration of the mutual covenants and conditions hereinafter set forth, th e partie s hereto do mutually agree as follows: Section 1. Definitions A. Tour Operator -a perso n who arranges and/or organizes groups of people to travel together to a destination and who also organizes tour packages and advertises them for people to buy. B. Travel Agent Impressions -the number of travel agents who would likely read a tour brochure which a tour operator produced to promote tours that he or she organized. Section 2. Statement of Purpose Agency will initiate, implement and administer a comprehensive sales promotion and advertising program to attract an increasin g number of convention delegates and vacationing tourists to the Town, thereby providing revenues to the community through transient rental and sales taxes , and contributing to the overall economic growth and contin ued viability of the tourism and hospitality indu stry. Section 3. Services to be Performed by Agency Agency performance mea sure s outlined below are for FY 20 12-13 (July 1,2012 -June 30 , 2013). The performance measures for FY 2013-14 (July 1, 2013 -June 30 , 2014) will be determined at the end ofFY 2012-13. The performance measures for FY 2014-15 (Jul y 1,20 14 -June 30, 20 \5) will be determined at the end ofFY 2013-2014. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Convention Sales 1. Generate 275 convention sales leads for Oro Valley properties. 2. Conduct 35 customer interaction/site inspections for Oro Valley properties. 3. Confirm.ll convention bookings for future dates for Oro Valley properties. 4. Confirm convention bookings for future dates resulting in 6,000 room nights for Oro Valley properties. Convention Services I. Service a minimwn of25 Oro Valley meetings and conventions. Travel Industrv Sales 1. Generate 35 domestic and international tour program leads and services for Oro Valley properties/venues. 2 . Promote Oro Valley as one of the world 's top leisure destinations to 500 targeted tour operator clients. 3. Generate a minimum of 600,000 tour operators and travel agent impressions via destination product offering in domestic and international tour operator catalogues. Communications 1. Feature Oro Valley within the first 10 pages of the Official MTCVB Visit Guide 2. Reach a minimum of750,000 readers/viewers through editorial placement. 3. Generate publicity w ith an equivalent advertising valu e of at least $20,000.00. Marketing I. Feature Oro Valley 's Aquatic Fac ili ty in the on line edition of the Sports Facility Guide 2 . Generate no less than a total of 75,000 inquiries from high demographic customers in primary markets i .e. (Chicago , Los Angeles, New York) secondary markets (including Denver, San Diego , San Francisco) and Canada . 3. Generate a minimum of 1,250,000 unique visitors to the MTCVB website (wwvv. vi s i IT lIcson.org). 4. Generate 10,000 unique visitors to the Town of Oro Valley's and Oro Valley properties website (www.orovall eyaz.go v) from the MTCVB website (www.visitTucson.org). 5. Town officials may attend trade shows with MTCVB staff at the expense of the Town . General Support 1. Consult with Town staff and officials on tourism sales and marketing initiatives, including , but not limited to , promoting Town venues to special event operators, Mexico marketing, leisure marketing and group sales initiatives. 2 . One Town official will serve on the MTCVB Board of Directors. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Section 4. Services to be Provided by the Town All funding is subject to the Town 's budget appropriations . For this Agreement, up to Seventy Four Thousand Nine Hundred Seventy Dollars ($74,970) shall be allocated to Agency. Section 5. Responsibility for Open Records Agency agrees to open to the public a ll records relating to any funds directly received from the Town that Agency distributes to any organization and /or individual. Section 6. Evaluation Criteria and Reporting A. Agency agrees to submit to the Town , through the Economic Development Division, quarterly reports addressi ng the progress of the Agency in achieving its performance measures li sted in Section 2. Reports shall be submitted to the Economic Development Manager within thirty (30) working days of the end of the calendar quarter. B. Agency agrees to review and present such quarterly reports to the Town Council in open meetings on an "as requested" basis. Section 7. Accountability Agency shall maintain a true and accurate accounting system which meets generally accepted accounting principles, and which is capable of properly accounting for all expenditures and receipts of Agency on a timely basis. In addition, Agency shall maintain evidence of its comp lian ce with the nondiscrimination provisions of this Agreement. Agency shall provide the Finan ce Department of the Town , 15 days after MTCVB Board approval , a copy of the financial audit of Agency 's operations by an independent certified public accountant, along with any management letter and, if applicable, Agency's plan for corrective action. At any time during or after tlle period of this Agreement, the Town Finance Department and/or a Town agent may audit Agency's overall financial operation or compliance with the nondiscrimination clause of this Agreement for the Agreement period. Agency shall provide any financial reports, nondiscrimination policies and procedures or other documentation necessary to accomplish such audits. Section 8. Matching Grants Agency agrees to obtain Mayor and Council approval prior to applying for any matching grants involving the commitment of Town funds . Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Section 9. Nondiscrimination Agency, in its employment policies and practices, in its public accommodations and in its provision of services shall obey all relevant and applicable, federal , state , and local laws , regulations and standards relating to discriminations , biases, and/or limitations, including, but not limited to , Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act of 1990, the Arizona Civil Rights Act , the Arizonans with Disabilities Act, the Human Relations provisions of the Oro Valley Code, and the Mayor and Council policy adopted on September 25, 2000, prohibiting the direct or indirect grant of discretionary Town funds to organizations that have a policy of exclusionary discrimination on the basis of race , color, religion, ancestry, sex, age , disability, national origin, sexual orientation, gender identity , familial status or marital status. See Administrative Guidance Re: Non-Discrimination Policy for Programs Funded by the Town of Oro Valley, attached and incorporated herein by this reference. Section 10. Sub-recipient Funding Agreements Agency agrees to include in all of its sub-recipient funding agreements the nondiscrimination provisions contained in Section 8 herein. Section 11. Term of Agreement This Agreement between parties as described above shall be effective from July 1, 2012 through June 30 , 2015 . A. The Mayor and Council of the Town determine the services of Agency are in the public interest and allocate funds therefore; and B. The parties mutually agree to a scope of serv ices to be provided by Agency in any subsequent fiscal year. At the end of the third fiscal year referred to above, the provisions of this agreement will be subject to review and renegotiations by the Town and the Bureau. Section 12. Payment Withholding, Reduction, or Termination The Town may withhold whole or part of the scheduled payment, reduce , or terminate funding allocations to Agency if: A. Services are not rendered. B. Agency fails to supply information or reports as required. C. Agency is not in compliance with agreed upon disbursement documentation and/or other project performance. D. Agency fails to make required payments to subcontractors. E. The Town has reasonable cause to believe Agency is not In compliance with the nondiscrimination clause ofthis Agreement. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT F. The Mayor and Council fail to appropriate all or part of the funds for thi s Agreement. Such payment reductions or payment termination may result in Agency receiving a lesser total Town allocation under this Agreement than the maximum funding allocated. If reason s for withholding payments other than non-appropriation of funds have been corrected to the satisfaction of the Town, any amounts due shall be processed. The Town will be reimbursed for any funds expended for services not rendered. In addition, Agency shall return to the Town any Town funds provided pursuant to this Agreement that have not been expended by June 30 , 2015. Section 13. Termination of Agreement This Agreement may be terminated at any time by mutual written consent, or by either party giving thirty (30) days written notice to the other party or at such time, as in the opinion of the Town , Agency's performance hereunder is deemed unsatisfactory. Section 14. Method of Payment A. The parties have agreed that Agency will receive from the Town an amount not to exceed $74,970 for FY2012-13. The Agency will receive an amount not to exceed $120,000 for FY2013-14 and an amount not to exceed $175 ,000 for FY2014-15. Disbursement of funds by the Town is subject to the annual appropriation by the Town Council and the limitations of the state budget law . Payments shall be made on a quarterly basis commencing July 1,2012. Payments are to be made within forty (40) days after the close of each preceding quarter. B . It shall be the responsibility of the Agency to obtain funding from sources other than the Town. Financial participation agreements with other governments and government agencies, grants, donations , memberships and any other sources of funding as may become available from time to time shall be included as part of the annual budget submission. Section 15. Indemnification Agency agrees to indemnify , defend and save harmless the Town, its Mayor and Council, appointed boards, committees, and commissions , officers , employees, and insurance carriers, individually and collectively , from all losses, claims, suits, demands, expenses, subrogations, attorney's fees, or actions of any kind and nature resulting from personal injury to any person, including employees of Agency or of any subcontractor employed by Agency (including bodily injury and death); claims based upon discrimination and/or violation of civil rights; or damages to any property, arising or alleged to have arisen out of the work to be performed hereunder, except any such injury or damages arising out of the sole negligence of the Town , its officers, agents, or employees. Workers' Compensation insurance and/or self-insurance carried by the Town do not apply to employees or volunteers acting in any capacity for Agency. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Section 16. Insurance Agency agrees to: A. Obtain insurance coverage ofthe types and amounts required in this Section and keep such insurance coverage in force throughout the life of this Agreement. All policies will contain an endorsement providing that written notice be given to the Town at least thirty (30) calendar days prior to termination , cancellation, or reduction in coverage in any policy. B. The Comprehensive General Liability Insurance policy will include the Town as an additional insured with respect to liability arising out of the performance of this Agreement. C. Agency will provide and maintain minimum insurance limits as follows: COVERAGE AFFORDED I. Workers ' Compensation 2. Employer's Liability 3. Comprehensive General Liability Insurance -- Including: (I) Products and Completed Operations (2) Blanket Contractual LIMITS OF LIABILITY Statute $100 ,000 $1 ,000,000 -Bodily Injury and Combined Single Limit $100 ,000 Property Damage D . Agency shall adeq uate ly in sure it se lf against claims based upon unlawful discrimination and violat ion of civi l rights. The cost of this insurance sha ll be borne by Agency. Section 17. Use of the Town Logo The Town Logo shall be used for the recognition of the Town's contribution to Agency only. Section 18. Conflict ofInterest This Agreement is subject to the conflict of interest provisions of A.R.S . § 38-511, ef seq. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT IN WITNESS WHEREOF, the parties hereto have exec uted thi s Agreeme nt as of th e date first above written . TOWN OF ORO V ALLEY, a municipal corporation a,~t~AbVC5 ATTEST: Julie K . Bower, as T wn Cle rk and not perso nall y Date: dO? I,~ , Dr. SatiSLHinlm , aSMayor and not perso nally APPROVED AS TO FORM: -/ ~ ? <:::::: Tobin Ro sen, as Town Attorney and not p erso nall y Date: 1lLll1.. METROPOLITAN TUCSON CONVENTION AND VISITORS BUREAU , a non-profit Co rp orati on ~±hU Agency Repre se ntative and not personally State of Ari zo na ) ) ss . Co unty of t'I(~rr ) _ _ On thi sdJ day of .J L{ ~ ,20 12, 8 j13EdVT t;. D ~I <AI1l> , known to me to be the person whose name sub scnbed to th e w lthm mstrument , personally appeared before me and acknow ledge d that he/she exec ut ed the same for the purpo ses conta in ed . Given und er my hand and sea l on ,Th lj ;),3 ,20 12. ~ My Commiss ion Ex pire s: t /' q /,p, 0/0 t QUARTERLY PROGRESS REPORT October through December 2014 Submitted To: Amanda Jacobs, Economic Development Manager By: Brent DeRaad, President/CEO In accordance with Resolution No. (R) 12-37 Visit Tucson will initiate, implement and administer a comprehensive sales, promotion and advertising program to attract an increasing number of convention delegates and vacationing tourists to the Town, thereby providing revenues to the community through transient rental and sales taxes, and contributing to the overall economic growth and continued viability of the tourism and hospitality industry. Below is data on activity that Visit Tucson has addressed through this quarter and fiscal year. Ongoing focuses for Visit Tucson will be attracting meetings and leisure travelers to Hilton El Conquistador and other Town hotels, bringing competitions to the Oro Valley Aquatic Center, endurance events to the Town and marketing attractions, including Tohono Chul Park. Key Measures of Performance Adopted FY 2015 Current Quarter FYTD 2015 FYTD 2014 Convention Sales Sales Leads 255 106 186 145 Site Inspections 28 6 15 17 Future Bookings 23 9 20 17 Room Nights of Future Bookings 10,500 5,959 9,168 8,143 Travel Industry Sales Leads/Services 35 2 15 9 Promote to Targeted Tour Operator Clients 500 340 653 1,020 Impressions Via Tour Operator Catalogs 750,000 640,000 1,604,100 868,800 Marketing Unique Visitors to Visit Tucson Website 1 M 447,772 773,240 589,285 Unique Visitors to Oro Valley via Visit Tucson Website 20,000 7,574 15,526 12,239 Visit Tucson’s 2014-15 Budgeted Revenue Budget Percentage Pima County: $3,200,000 45% City of Tucson: $2,900,000 41% Town of Oro Valley: $175,000 2% Pascua Yaqui Nation: $75,000 1% Tohono O’odham Nation: $75,000 1% Private Sector: $690,850 10% Total: $7,115,850 100% October-December 2014 Oro Valley Highlights Page 2 Additional 2014-15 Visit Tucson Performance Measures 1. Oro Valley will be featured in the Official Visitors Guide, along with the surrounding jurisdictions. Result: The 2015 Official Visitors Guide will be published in January. It will include information about Oro Valley and its tourism assets, including Hilton El Conquistador Resort, Tohono Chul, Catalina State Park, Oro Valley Aquatic Center and The Golf Club at Vistoso. 2. Provide Oro Valley with a minimum of a ½-page ad in Official Visitors Guide. Result: Oro Valley is receiving a ½-page advertisement in the 2015 Official Visitors Guide. We will provide Town staff with copies of the guide once it is published. 3. Promote Oro Valley events and attractions on Visit Tucson’s website and social media sites. Results: Saturday Market – Steam Pump Ranch http://www.visittucson.org/articles/view/Fundraising-Dinner-for-Heritage-Foods- Festival/1048/?fromMenu=1181. What’s New in Tucson features the Tucson Marathon http://www.visittucson.org/articles/view/What-s-New-in-Tucson---September- 2014/1069/?fromMenu=1181. Following is a Visit Tucson Facebook post from August 2014. Two additional Oro Valley-related posts were placed during the first quarter, as well. October-December 2014 Oro Valley Highlights Page 3 3.Promote Oro Valley events and attractions on Visit Tucson’s website and social media sites. (continued) AZ Distance Classic@AZDistance 2015 is here! We are getting closer and closer to the Arizona Distance Classic Half Marathon race day! Have you... http://fb.me/3w8rObN6C Tucson Sports @TucsonSports · Dec 28 These ladies are GOOD! @usta Winter Championships @HiltonElCon @VisitTucsonAZ @OroValleyAZGov @ReffkinTennis 4. Feature the Oro Valley Aquatic Center in Visit Tucson’s online sports facility guide. Result: Visit Tucson featured the Oro Valley Aquatic Center in Visit Tucson Sports’ online sports facility guide throughout the first two quarters of the 2014-15 fiscal year: http://www.visittucson.org/sports/facilities/aquaov/ 5. Town officials may attend trade shows with Visit Tucson staff at the expense of the Town, except for the United States Sports Convention. Visit Tucson will cover the registration fees for Town officials. Result: Amanda Jacobs, the Town’s Economic Development Manager, participated in the La Vegas Rock ‘n’ Roll Marathon expo with Angel Natal, our Director of Visit Tucson Sports, in December to promote the upcoming Arizona Distance Classic. Visit Tucson Sports is working with the Town and event organizer to register more visiting runners for this March 2015 race. 6. Host www.visitorovalley.org and update the site based on information provided by the Town’s Economic Development Manager or Webmaster. Result: A thorough list of accommodations, arts & entertainment, outdoor recreation and restaurants is listed on the website. We will continue to add requested information throughout the year. The site is currently featuring the Off the Vine Wine Festival on Saturday, February 21 at Steam Pump Ranch and the Arizona Distance Classic on Sunday, March 22. 7. Provide total tourism-based direct spending and total tourism-based impact numbers from Visit Tucson Sports events held in Oro Valley. Result: We are working with the Tucson Distance Classic to increase the number of visiting runners participating in March. We are also working with Town staff to bring events to Oro Valley Aquatic Center in March and April. We will report direct spending and tourism-based impact numbers for those events shortly after they are held. October-December 2014 Oro Valley Highlights Page 4 8. Rebate 5% ($8,750) of Oro Valley’s 2014-15 investment in Visit Tucson into tourism- related activities that benefit the Town. Result: Visit Tucson paid $8,000 this fall for costs the Town would have incurred for the following promotion:  Visit Tucson partnered with Madden Media, the Arizona Office of Tourism, the Town of Oro Valley and hotels and attractions throughout the state to create a 16-page Arizona promotional insert that ran in the December 2014 edition of EnRoute magazine, which is Air Canada’s in-flight publication.  565,000 copies of this publication were also inserted Oct. 25 in the Ottawa Citizen, Toronto Star, Calgary Herald, Vancouver Sun, Vancouver Province and Montreal Gazette.  Following is a link to the digital edition of this section: http://www.myvirtualpaper.com/doc/MaddenMedia/2014-arizona-canada- fall/2014100101/#0  As part of this package, an article commissioned by Visit Tucson, which features Oro Valley, has been posted on www.VisitArizona.com since late October. Here is a link to that article: http://visitarizona.com/experience-and-share/featured-article/tucson-and- beyond 9. Consult with Town staff & officials on tourism sales & marketing initiatives, including, but not limited to, promoting Town venues to special event operators, Mexico & leisure marketing, & group sales initiatives. Result: We have ongoing conversations among Town staff and Visit Tucson’s marketing and sports personnel to discuss opportunities to promote the Town’s tourism attributes and book sports events. During the week of December 1, 2014, Felipe Garcia helped Oro Valley staff write a welcome letter to an Hermosillo team attending the Fast Winter Lights meet at the Aquatic Center. Additionally, he assisted in the official welcome on Saturday, December 6 with Mayor Hiremath, Vice Mayor Waters and Councilmember Hornat. 10. One Town official will serve on Visit Tucson’s board of directors. Result: Vice Mayor Lou Waters is an active participant on Visit Tucson’s board of directors. Meetings Economic Impact: Per the convention sales metrics listed on page 1, the economic impact of 15 meetings booked between July 1-Dec. 31, 2014 by the Hilton El Conquistador Resort and the Red Lion Inn & Suites Tucson North from Visit Tucson leads is $2,900,240. Other Promotion Support for Purchasing Hilton Golf/Tennis Assets:  We at Visit Tucson sent a letter of support in December regarding the Town’s contemplated purchase of the Hilton El Conquistador’s golf and tennis assets.  We are eager to work with Troon Golf to market the Town's golf assets and with Town staff to solicit non-resident, revenue-generating opportunities for the tennis facilities. October-December 2014 Oro Valley Highlights Page 5 Other Promotion Chamber  Brent DeRaad was the guest speaker at the Oro Valley Chamber of Commerce's Oct. 30 mixer at Tohono Chul Park.  He discussed projected travel increases for metro Tucson in 2015 and how Oro Valley's tourism-related businesses can benefit. Children’s Museum Facility to Be Built in Oro Valley  We at Visit Tucson are excited about the fall 2014 announcement that a satellite Children’s Museum will be built at Steam Pump Village Shops, 11015 N. Oracle Rd.  The 3,300-square-foot facility will complement the existing museum by focusing on early-childhood development activities and school-readiness programming.  The Children’s Museum Oro Valley is projected to open in 2015 once fundraising efforts are completed.  We at Visit Tucson will market it enthusiastically as part of Oro Valley’s growing number of tourism attractions. Visit Tucson Brings in Canadian Youth Baseball Teams  Visit Tucson Sports brought in 3 Canadian (Ontario) youth baseball clubs in October to train and play exhibitions at Kino Sports Complex and Kino Stadium, along with a game at Ironwood Ridge High School in Oro Valley.  While in metro Tucson, they played exhibitions against local high school and club baseball teams. Town Council Regular Session Item # D. Meeting Date:02/18/2015 Requested by: Amanda Jacobs Submitted By:Amanda Jacobs, Town Manager's Office Department:Town Manager's Office Information SUBJECT: Council approval of M3S Sports' request for in-kind support for the Arizona Distance Classic RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: In fall 2010, Council expressed an interest in establishing a funding policy, apart from the Town’s Community Funding policy, for special events that stimulate local economic development. To address this request, staff enhanced the Town’s existing Special Events Policy to include requests for in-kind support from event coordinators up to 50%. Council directed staff to provide flexibility and 100% in-kind support for major/signature events that have a significant economic impact in Oro Valley. BACKGROUND OR DETAILED INFORMATION: The 11th Annual Arizona Distance Classic will be held in Oro Valley from March 21-22, 2015. The event includes the Valley of Gold Half Marathon (13.1 miles), the Quarter Marathon (6.55 miles), 5k and the Town of Oro Valley Kids Fun Run. The start and finish for all events will be at the Ventana Medical Systems/Roche campus. Organizers estimate the event will attract 2,500 people. The estimated total direct spending is $127,500. The purpose of the Arizona Distance Classic is to provide a world class event to celebrate the active lifestyle in Oro Valley and all residents are encouraged to participate or volunteer at the event . The Hilton El Conquistador Golf & Tennis Resort is the host resort and is an event partner with Ventana Medical Systems/Roche, Northwest Medical Center, All About Running & Walking, the Explorer Newspaper, the Town of Oro Valley, the Greater Oro Valley Chamber of Commerce and Visit Tucson. FISCAL IMPACT: The total in-kind support for the Arizona Distance Classic is estimated to be $8,937. SUGGESTED MOTION: I MOVE to (approve or deny) 100% in-kind support for the Arizona Distance Classic. Town Council Regular Session Item # E. Meeting Date:02/18/2015 Requested by: David Laws Submitted By:Rosevelt Arellano Development Infrastructure Services Department:Development Infrastructure Services Information SUBJECT: Resolution No. (R)15-15, authorizing and approving vacation of a portion of a one (1) foot No Access Easement along Innovation Park Drive RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: There is an existing one (1) ft. No Access Easement along the west side of Innovation Park Drive. The one (1) ft. No Access Easement was established with the recordation of the Innovation Corporate Center Final Plat (Book 63 Maps and Plats Page 17). The WLB Group, on behalf of Beztak has requested that a portion of the easement be abandoned to allow construction of an access drive from Innovation Park Drive into the proposed All Seasons of Oro Valley development as shown in Exhibit "B." BACKGROUND OR DETAILED INFORMATION: The Site Plan for the All Seasons of Oro Valley is going through the administrative plan review process under the Economic Expansion Zone (EEZ) process. The design for access into the development includes a proposed vehicular access from Innovation Park Drive; however, for the access to be granted, a portion of an existing one (1) ft. No Access Easement must be vacated. The purpose a one (1) ft. No Access Easement is to restrict vehicular access along a roadway for safety considerations such as minimizing access points or for sight visibility related issues. The Town Engineer's office reviewed the request and has determined the request to be acceptable under specific conditions, which are as follows: 1) The access drive be designed to limit traffic movements to right-in, right-out, and left-in only (i.e. no left-out traffic allowed) 2) That existing vegetation along Innovation Park Drive be removed or trimmed as identified on the Landscape Plan to eliminate any potential sight visibility issues FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve Resolution No. (R)15-15, authorizing and approving vacation of a portion of a one (1) I MOVE to approve Resolution No. (R)15-15, authorizing and approving vacation of a portion of a one (1) foot No Access Easement along Innovation Park Drive. Attachments Attachment 1 - (R)15-15 Abandonment of Access Easement Exhibit A Exhibit B C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@0C172B92\@BCL@0C172B92.doc Town of Oro Valley Attorney’s Office/ca/040711 RESOLUTION NO. (R)15-15 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA,AUTHORIZING AND APPROVING VACATING OF A PORTION OF A ONE FOOT NO ACCESS EASEMENT ALONG INNOVATION PARK WHEREAS, pursuant to A.R.S. § 9-276, the Town is authorized to lay out, maintain, control and manage public roads within its jurisdictional boundaries; and WHEREAS, WLB Group, on behalf of Beztak, has requested that a portion of the easement be abandoned to allow construction of an access drive from Innovation Park Drive into the proposed All Seasons of Oro Valley as shown in Exhibit “B”; and WHEREAS, the Town desires to vacate the existing portion of the One Foot No Access Easement along the west side of Innovation Park Drive as shown in Exhibit “A”; and WHEREAS, it is in the best interest of the Town to vacate the existing portion of the One Foot No Access Easement to allow construction of an access drive from Innovation Park Drive into the proposed All Seasons of Oro Valley. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Town of Oro Valley, Arizona, that: SECTION 1. The One Foot No Access Easement along the east side of Innovation Park Drive, described in Exhibit “A” and attached hereto by this reference, is hereby vacated. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this 18th day of February, 2015. TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date:Date: EXHIBIT “A” EXHIBIT “B” A\\1~9~·2·ci;·~· WLB N o . 185050-VW02-1 003 W :\LEGALS\ 185050\Nh0 3\lnn o Corp Ce nt e r_blo c k 2 NAE re lea se_REV _060614 .doc LEGAL DESCRIPTiON RANCHO VISTOSO NEIGHBORHOOD 3 INNOVATION CORPORATE CENTER LOT 1 (FO RM ERLY BLOCK 2) A PORTION OF 1 FOOT NO ACCESS EASE M E NT RELEASE A portion of that No Access Easemen t to released from Block 2 of RANCHO VISTOSO NEIHBORHOOD 3 INNOVATION CORPORATE CENTER, final plat recorded in Book 63, Maps and Plats , Page 17 , lying within Section 31 , Township 11 South, Range 14 East, Gila and Salt River Meridian, Pima County , Arizona , described as follows : COM MENC ING at a point on a curve concave to the East at the intersection of Innovation Park Drive and Vistoso Park Road as sho w n on page 4 of said final plat; THENCE Southerly along the cen te r line of Innovation Park Drive and the arc said curve to the left, having a radius of 675.00 feet , a central angle of 48 °3 0'01 ", a radial bearing in of N 59 °59'59" W, a radial bearing out of S 71 °30'00" W , for an arc distance of 571 .38 feet to a po int of tangency; THENCE S 18 °30 '00 " E, along sa id cente rline , a di stance of 7.96 fe et ; THENCE N 71 °30 '00" E , a distance of 75 .00 feet to a point on the East right-of-way line of Innovation Park Drive, said point being the POINT OF BEGINNING; THENCE S 18 °30'00 " E, along sa id right-of-wa y, a distance of 59 .35 fee t ; THENCE N 71 °30'00" E, a distance of 1.00 foot; THENCE N 18 °30'00" W, a distance of 59 .35 fee t; , ..... '\ \ ) ............... THENCE S 71 °30'00" W , a distance of 1.00 fo ot to the POiNT OF BEGINNING; __ ~~) ~ . -.......,.'~\ ) . ;;..-:-~ L Ai"f'I~ . ~Y...-----'" -5' •. '''' Prepared by: .;:; Q:-1-~0" THE WLB GROUP "INC 171 ~IJ 44121 ? ~ a: P ETER D. ~:TI l d C OTE I <>','! ~I I e ~-I...-/S I 1-Y;,i-q~.~ s\-·~ Peter D. Cote, R LS 4412 1 ~~.9NA, '0-./,p -.~~ EXP IR ES 3-31-2 015 Page 1 of'l ," \ .. ' f \:.,,- / '\ ', ...... , / '\ '-'" j \ ", , ----', ........ , .......... I BLOCK 1 I I POINT OF o;;r 0 -,0-) . 0/'" L'It'-J! . COMMENCEMENT ~~r~ II -r.f"ll " 0::: Ii II _I <'.]1 POINT OF I -" BEGINNING \ S. I u' oJ' \-,'~ \ I .-> \ U' O . \ co. '0 "" \ -1 f...r o~ \ I '&. ~ \ \ \ I ! ~ \ \ ---, \ ..-- NO ACCESS EA SEMEN T TO BE RELEASED I --~\ / LOT 1 (FORMERLY BLOCK 2) RANCHO VISTOSO NH3 INNOVATION CORPORATE " .... \£\ \ -:;::\ (X... 0 \ ~~, \ r;::G \ \ t-.\ \. .__-1 ' ';~-- 7~ ... /'ii"'" \ o \ ~ \ 'C:-'\ 4. \ >\ o '. '-;z. \ ~\ \ \ \--- CENTER NAE LOT 2 (FOR~MERLY BLOCK 2) EXHIBIT TO A CC OMPANY DESCRIPTION OF A PORTION OF 1 FOOT NO ACCESS EASE~MENT RELEASE PORTION OF LOT 1 (FORMERLY BLOCK 2 ) RANCHO VISTOSO NEIGHBORHOOD 3 INNOVATION CORPORATE CENTER BOOK 63 MAPS AND PLATS PAGE 17 SECTION 31, T. 11 S., R. 14 E., G.&S.R.M'J PIMA COUNTY, A RIZONA W L B# proje c t No. 185050 -VW13-1003 X N:\ 185050\RV3\BLOCK 2\S U RVEY\I\jAE_relea se .clwg / LOCATION MAP Vacation of 1 Foot No Access Easement Attachment 1 Town Council Regular Session Item # F. Meeting Date:02/18/2015 Submitted By:Chris Cornelison, Town Manager's Office Department:Town Manager's Office Information SUBJECT: Resolution No. (R)15-16, adopting the Town of Oro Valley Strategic Plan 2015 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: The Town of Oro Valley updates its Strategic Plan every two years. The most recent version of the Strategic Plan was adopted January 16, 2013. On October 24, 2014, the Town Council held a work session to develop a framework for the revised plan. Staff then developed Strategies and Actions to support the Goals and Focus Areas developed by Council. The draft Strategic Plan 2015 is included as Attachment 2. The 2015 Strategic Plan covers five Focus Areas: Fiscal Responsibility, Communication, Economic Development, Parks, Recreation and Cultural Development, and Community Infrastructure and Services. There are one or more Goals under each Focus Area, along with specific Strategies and Actions (represented as the bullet points under each Strategy) to be taken by the organization in order to achieve those Goals. The Strategic Plan represents the shared vision and the priorities of Town Council. This document will provide strategic direction to the organization over the course of the next two years. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (adopt or deny) Resolution No. (R)15-16, adopting the Town of Oro Valley Strategic Plan 2015. Attachments Attachment 1 - (R)15-16 Town of Oro Valley Strategic Plan 2015 Attachment 2 - DRAFT Strategic Plan 2015 C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@541481ED\@BCL@541481ED.doc Town of Oro Valley Attorney’s Office/ca/122810 RESOLUTION NO. (R)15-16 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ADOPTING THE TOWN OF ORO VALLEY STRATEGIC PLAN 2015 WHEREAS,the Town of Oro Valley is a political subdivision of the State of Arizona vested with all associated rights, privileges and benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the current Town of Oro Valley Strategic Plan was approved and published in 2013; and WHEREAS, the Town wishes to revise the current Strategic Plan to better reflect the current strategic posture of the Town; and WHEREAS, the Town of Oro Valley Strategic Plan 2015 (the “Plan”), attached hereto as Exhibit “A” and incorporated herein by this reference, includes input from the Mayor and Council and all Town departments; and WHEREAS, the Plan’s focus areas are Fiscal Responsibility, Communication, Economic Development, Parks, Recreation and Cultural Development, and Community Infrastructure and Services; and WHEREAS, the Mayor and Council believe that the adoption of the Plan is in the best interest of the Town and will help promote the health, safety and welfare of the Town. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: SECTION 1. That certain document entitled “Town of Oro Valley Strategic Plan 2015,” attached hereto as Exhibit “A” and incorporated herein by this reference, is hereby adopted. SECTION 2. If any section, subsection, sentence, clause, phrase, or portion of this resolution or any part of the Town of Oro Valley Strategic Plan 2015 adopted herein is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@541481ED\@BCL@541481ED.doc Town of Oro Valley Attorney’s Office/ca/122810 PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this 18 th day of February, 2015. TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date: Date: C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@541481ED\@BCL@541481ED.doc Town of Oro Valley Attorney’s Office/ca/122810 EXHIBIT “A” STRATEGIC PLAN 2015Town of Oro Valley Oro Valley Strategic Plan 2015 Table of Contents ORO VALLEY, it’s in our nature ................................................................................................................................................................................................. 2 VISION FOR OUR FUTURE ......................................................................................................................................................................................................... 3 FOCUS AREA: FISCAL RESPONSIBIITY ........................................................................................................................................................................................ 4 Goal: Maintain long-term financial health through diversified revenue sources while strategically investing in community initiatives. .......................... 4 Strategy: Evaluate opportunities to diversify the Town’s revenue sources. .................................................................................................................... 4 Strategy: Prioritize investments in capital infrastructure. ............................................................................................................................................... 4 FOCUS AREA: COMMUNICATION ............................................................................................................................................................................................. 5 Goal: Ensure citizens are educated about and highly engaged in Oro Valley activities and moving future initiatives forward. ......................................... 5 Strategy: Provide opportunities for residents to become engaged in and knowledgeable about the role of local government. .................................. 5 Strategy: Continue expanding the Town’s use of technology to improve communication. ............................................................................................ 5 FOCUS AREA: ECONOMIC DEVELOPMENT ................................................................................................................................................................................ 6 Goal: Establish Oro Valley as the home for globally-competitive high technology and biosciences businesses and employees while maximizing the Town’s visitor destination opportunities. ............................................................................................................................................................................. 6 Strategy: Support the creation of jobs and promote partnerships to enhance our community. .................................................................................... 6 Strategy: Support cultural, entertainment, and sporting venues. ................................................................................................................................... 6 FOCUS AREA: PARKS, RECREATION, AND CULTURAL DEVELOPMENT ...................................................................................................................................... 7 Goal: Develop exceptional recreation and cultural facilities and programs that attract visitors and events that enhance residents’ quality of life and strengthens the economy. .................................................................................................................................................................................................... 7 Strategy: Provide infrastructure and support for events. ................................................................................................................................................ 7 FOCUS AREA: COMMUNITY INFRASTRUCTURE AND SERVICES ................................................................................................................................................ 8 Goal: Serve as the model for innovative partnerships, services, and performance in providing basic town services......................................................... 8 Strategy: Improve transportation infrastructure. ............................................................................................................................................................ 8 Strategy: Improve Town resources and processes. .......................................................................................................................................................... 8 Strategy: Continue our commitment to environmental stewardship. ............................................................................................................................. 9 Strategy: Deliver a safe and reliable water system to all Water Utility customers. ......................................................................................................... 9 1 Oro Valley Strategic Plan 2015 ORO VALLEY, it’s in our nature Oro Valley is committed to providing high-quality municipal services and responsible development. The community is proud to receive accolades from many organizations that recognize Oro Valley as a great place to live and conduct business. However, it is our residents and visitors who are dedicated to being good stewards of our beautiful environment, as well as ensure Oro Valley’s long-term financial, economic, and quality of life sustainability. Location: Oro Valley is located in northern Pima County approximately three miles north of the Tucson city limits in southern Arizona. Nestled between the Catalina and Tortolita mountain ranges, the town sits at an elevation of 2,620 feet and covers more than 36 square miles. The climate, one of the sunniest most comfortable places in the country, provides year-round outdoor adventures for all ages. From golfing at a world-class course, boating and fishing at several nearby lakes, downhill skiing on Mount Lemmon in the Santa Catalina Mountains, hiking through the foothills in Catalina State Park, or biking/walking along the many pathways throughout the community – Oro Valley offers an experience for everyone. Lifestyle: Oro Valley residents enjoy an upscale lifestyle with recreational amenities, quality employment, and a variety of residential opportunities. According to the 2010 Census, the population of 41,011 is fairly balanced across all age segments, with approximately 97% having a high school diploma or higher, as well as over 51% having a bachelor’s degree or higher. Projections indicate continued, healthy growth. Per capita income is among the highest in Arizona with a median household income of $71,628. ONE OF AMERICA’S 10 SAFEST SUBURBS Movota Real Estate, 2014 BEST PLACE IN ARIZONA TO RAISE KIDS Bloomberg Businessweek, 2013 PLAYFUL CITY COMMUNITY USA 2011, 2012, 2013, & 2014 10 BEST TOWNS FOR FAMILIES Family Circle Magazine, August 2008 100 BEST PLACES IN AMERICA TO LIVE & LAUNCH A BUSINESS Fortune Small Business Magazine, 2008 2 Oro Valley Strategic Plan 2015 VISION FOR OUR FUTURE Oro Valley is committed to taking strategic action toward implementing a community vision and managing town resources. The 2015 Strategic Plan is organized around a framework of five focus areas. Each focus area is deemed to be important and not intended to be listed in any priority order. These focus areas, if addressed collectively, assist the town in achieving its mission. • Fiscal Responsibility • Communication • Economic Development • Parks, Recreation, and Cultural Development • Community Infrastructure and Services These Focus Areas provide the policy direction for the Town. Within each of the five Focus Areas is a “Goal” and “Strategy” that provide strategic direction. The goals and strategies provide the foundation for strategy development over the next two to five year period. Within each strategy are bullet points or actions to achieve the overall goals. Focus Areas indicate where Oro Valley must direct effort to address community needs and desires. Goals describe a fundamental achievement desired or broad priority direction. Strategy identifies the action that will be taken to move the town toward achieving its goals. The overall purpose of the Strategic Plan is to direct decision-making and budgeting by the Town of Oro Valley and provide guidance to staff. The Strategic Plan also communicates to the residents or stakeholders the town’s priorities. 3 Oro Valley Strategic Plan 2015 FOCUS AREA: FISCAL RESPONSIBIITY Goal: Maintain long-term financial health through diversified revenue sources while strategically investing in community initiatives. Strategy: Evaluate opportunities to diversify the Town’s revenue sources. • Review and update Town-wide fees and charges for services, as necessary, to ensure appropriate cost recovery. • Review current revenue enhancement options, as well as research future options. • Continue pursuit of grant funding. • Research annexation opportunities. • Explore the possibility of a special taxing district for a cultural/historical center or downtown area. Strategy: Prioritize investments in capital infrastructure. • Determine return on investment, cost avoidance, applicability to general plan, and identify core services in determining capital infrastructure priorities, including town facilities. 4 Oro Valley Strategic Plan 2015 FOCUS AREA: COMMUNICATION Goal: Ensure citizens are educated about and highly engaged in Oro Valley activities and moving future initiatives forward. Strategy: Provide opportunities for residents to become engaged in and knowledgeable about the role of local government. • Expand opportunities to engage youth and build on the success of the Youth Advisory Council, Police Explores, School Resource Officer programs, and Your Voice, Our Future student outreach efforts. • Partner with other organizations and events to share information about Town services, programs, departments, and events. Strategy: Continue expanding the Town’s use of technology to improve communication. • Develop new intranet to build and streamline internal communications for employees. • Continue customizing the Town’s website to meet the ever-changing communications needs of residents and employees. • Explore the possibility of adding more information kiosks on Town property. • Expand the use of social media and video to reach a variety of audiences. 5 Oro Valley Strategic Plan 2015 FOCUS AREA: ECONOMIC DEVELOPMENT Goal: Establish Oro Valley as the home for globally-competitive high technology and biosciences businesses and employees while maximizing the Town’s visitor destination opportunities. Strategy: Support the creation of jobs and promote partnerships to enhance our community. • Partner with existing high-tech and biosciences businesses to determine expansion and supplier needs. • Establish a public/private partnership to create an Oro Valley Business Accelerator at Innovation Park. • Explore the possibility of recruiting a satellite campus for a major university or other educational institution. • Maintain regional partnerships with the Greater Oro Valley Chamber of Commerce, Pima County One Stop, Tucson Regional Economic Opportunities, Inc., and Visit Tucson. • Continue marketing Innovation Park as Oro Valley’s bioscience corridor locally, regionally, nationally, and internationally. • Pursue annexation opportunities that will deliver long-term benefits to the Town. • Support public safety efforts to maintain a low crime rate, which will appeal to bioscience business and other business expansion opportunities. Strategy: Support cultural, entertainment, and sporting venues. • Maintain park systems, multi-use paths, and the development of family-oriented recreation centers. • Continue developing Steam Pump Ranch as a cultural and historical destination. • Evaluate the development of an entertainment district that includes music, sports, museums, and private/nonprofit galleries. • Partner with a local event coordinator and develop one or more Oro Valley endurance events. • Provide a safe environment for family-friendly events. 6 Oro Valley Strategic Plan 2015 FOCUS AREA: PARKS, RECREATION, AND CULTURAL DEVELOPMENT Goal: Develop exceptional recreation and cultural facilities and programs that attract visitors and events that enhance residents’ quality of life and strengthens the economy. Strategy: Provide infrastructure and support for events. • Explore and implement appropriate public/private partnerships for enhanced cultural, parks, and recreational development. • Upgrade and maintain existing facilities such as baseball fields, archery, restrooms, lighting, etc. • Strategically invest in multi-purpose, sport-specific, and cultural facilities. • Embrace emerging sports such as lacrosse and mountain biking. • Recruit, retain, and/or develop events such as triathlons, marathons, archery, tennis competitions, or other recurring/seasonal events. • Develop infrastructure in and around venues/parks, including telecommunications where appropriate. • Support public safety to protect town assets and provide a safe environment for recreational activities. • Host cultural and culinary events, such as Oro Valley Meet Yourself. 7 Oro Valley Strategic Plan 2015 FOCUS AREA: COMMUNITY INFRASTRUCTURE AND SERVICES Goal: Serve as the model for innovative partnerships, services, and performance in providing basic town services. Strategy: Improve transportation infrastructure. • Invest in Oro Valley transportation infrastructure such as bike routes, transit, and multi-use paths, as well as loop connections to Pima County. • Monitor, determine, and develop action strategies to address transportation and infrastructure needs as issues arise, including right-of-way and safety issues. • Promote and support public safety programs like Traffic Incident Management and High Visibility Enforcement to reduce primary and secondary traffic collisions. • Continue to work with Arizona Department of Transportation (ADOT) to improve traffic flow on Oracle Road, including the request for ADOT to evaluate the synchronization of traffic lights. • Continue and improve the pavement preservation program and provide timely notifications regarding schedule and traffic restrictions. Strategy: Improve Town resources and processes. • Manage assets through inventory such as sites, infrastructure, systems, etc. • Promote Town of Oro Valley assets by utilizing various channels, such as organizations like Visit Tucson. • Improve processes to allow appropriate flexibility to regulations (e.g. sign code), streamline processes, determine new practices, encourage innovation, and implement new ideas. • Invest in technology, automated processes, and build applications that tie into website, MUNIS, and/or intranet. • Communicate and network with other jurisdictions, developers, and consultants on processes and uniform regulations. 8 Oro Valley Strategic Plan 2015 Strategy: Continue our commitment to environmental stewardship. • Promote water conservation through partnerships, education, and monitoring. • Implement the Energy Efficiency Project for the wells and pumps in the water system. Strategy: Deliver a safe and reliable water system to all Water Utility customers. • Meet and comply with all water quality standards and regulatory requirements. • Complete the Advanced Metering Infrastructure Project for the Oro Valley Water Service Area. • Partner with Tucson Water to amend the Reclaimed Water Intergovernmental Agreement. • Plan for the delivery of additional Central Arizona Project water for new growth. 9 Town Council Regular Session Item # 1. Meeting Date:02/18/2015 Requested by: Julie Bower Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 11 (HOTEL/MOTEL) LIQUOR LICENSE FOR THE HILTON TUCSON EL CONQUISTADOR GOLF & TENNIS RESORT LOCATED AT 10000 N. ORACLE ROAD RECOMMENDATION: Staff recommends approval of this liquor license to the Arizona Department of Liquor Licenses and Control for the following reasons: 1. No protests to this license have been received. 2. The necessary background investigation was conducted by the Police Department. 3. The Police Department has no objection to the approval of the Series 11 Liquor License. EXECUTIVE SUMMARY: An application for an interim and new Series 11 (Hotel/Motel) Liquor License has been submitted by Agent Kevin Kramber for the Hilton Tucson El Conquistador Golf & Tennis Resort located at 10000 N. Oracle Road. Mr. Kramber has submitted all necessary paperwork to the Town of Oro Valley and the Arizona Department of Liquor Licenses and Control and has paid all related fees associated with applying for the liquor license ($500 Application Processing Fee). BACKGROUND OR DETAILED INFORMATION: This non-transferable, on-sale retail privileges liquor license allows the holder of a hotel/motel license to sell and serve all types of spirituous liquor solely for consumption on the premises of a hotel or motel that has a restaurant where food is served on the premises. The restaurant on the licensed premises must derive at least forty percent (40%) of its gross revenue from the sale of food. The holder of this license may sell spirituous liquor in sealed containers in individual portions to its registered guests at any time by means of a minibar located in the guest rooms of registered guests. The registered guest must be at least twenty-one (21) years of age. Access to the minibar is provided by a key or magnetic card device and may not be furnished to a guest between the hours of 2:00 a.m. and 6:00 a.m. In accordance with Section 4-201 of the Arizona Revised Statutes, the application was posted for 20 days on the premises of the applicant's property, ending January 28, 2015. No protests were received during this time period. Police Chief Daniel Sharp completed a standard background check on the Hilton Tucson El Conquistador Golf & Tennis Resort and Agent Kevin Kramber. Chief Sharp has no objection to the approval of the Series 11 (Hotel/Motel) License. FISCAL IMPACT: Per Ordinance No. (O)11-16, the Town of Oro Valley charges a $500 liquor license application processing fee to cover the costs incurred by the Town to process the application. Per Section 8-2-6 Schedule of the Oro Valley Town Code, persons licensed by the State of Arizona to deal in spirituous liquor within the Town shall pay an annual license fee of $80.00 to the Town. SUGGESTED MOTION: I MOVE to (recommend or deny) approval of the issuance of a Series 11 Liquor License to the Arizona Department of Liquor Licenses and Control for Kevin Kramber for the Hilton Tucson El Conquistador Golf & Tennis Resort located at 10000 N. Oracle Road. Attachments Hilton El Conquistador Series 11 Liquor License TO: Mike Standish FROM: ~Daniel G. Sharp DATE: 22 January 2015 DANIEL G . SHARP C HI EF OF P OLIC E RE: Application for Liquor License Renewal Hilton E l Conquistador, 10000 N. Oracle Rd On January 22, 2015, the Oro Valley Police Department completed the standard background in ves ti gat ion on Hilton E l Conquistador , for the purpose of Acquisition of Control. The Oro Valley Police Department has no objection for the reissuance of a liquor license to Hilton El Conquistador located at 10000 N. Oracle Rd. 11000 N. La Canada Drive' Oro Valley, AZ 85737 Phone 520·229·4900 • Fax 520·229·4979 • www.ovpd.org DEC 22'14PM 3:26 TOU Ari z on a De partr;ne nt of Liquor Li ce n ses a nd Co nt rol 800 WfCs t Wa shin g f o n, 5th Floor . Pho enix, Ari z6 na 8 5007 ww w.~·z liquor.gov 602-542-51 4 1 . APPLICATION FOR LIQUOR LICENSE co . TYPE.oR PRINT WITH BLACK INK . ~. No t ice: Effective Nov. 1, 1997, All Owners. Ag e nts. Pa rtn e rs. Stockholders. Officers. or Managers actively i nvo lve d i n the d ay t o d ay o perati o ns of .. the bu sines s must attend a D e p a rtm ~nt approved liquor I ~ training cou rse or provide proof of attendance within the last five years. See page 5 Of~' the Li qu or Li censing require ments. .. SECTION 1 This application is for a: . i' .' SECTION 2 ' Type of ownership: ! o MOR E T HA N ONE LI CENSE rr~ &NTERIM PE RM IT Complete Section 5 0 J.T.W R.O.S. Complete Section 6 w .B[NEW LI CEN S E Complete Sections 2, 3, 4, 13, 14, 15, 16 0 INDI V IDU A L Co mplete Section 6 o PERSO N TRAN SFE R (Bars & Liq uo r Stores ON ~ Y) . 0 PARTNER SHI P Complete Se ction 6 Complete Se ctions 2,3,4,11,13,15,16 . 0 CO RP ORATI ON Complete Section 7 o LOC AT ION TRAN S FER (Bars and Liqu or Stores O NLY) .la.LlMI TE D LI A BILITY c o. Complete Section 7 Complete Sections 2,3,4,12,13,15,16 0 C LUB Complete S ection 8 o PROBATEIWILL ASSIG NMENT/DI VORC E DECREE 0 GOVE RN MENT Complete S ection 10 Complete Sections 2, 3, 4, 9, 13, 16 (fee not re q uired) 0 TR UST Complet e Section 6 o GOV ER NMENT Co mple te Sections 2,3,4, 10,13, 15; 16 0 OTHER (Explain) __________ _ SEcTiON"3 T;; o;;;;e n-s-e a;;;;ee:-L;;NS-E-#(S): _. :;:::-___ ~==== -=-r~~/~I ;.I~Q~6;;;o;:::W=· ====;- 1. Type of Li cense(s ): * \\ _ ,-,,,--rZ'l-/ ""'-0 ,~ _ I Department U se Only I-' I />... 2. T ota l fees attac hed: $ APPLICA TlON FEE AND INTERIM PERMIT FEES (IF APPLICABLE) ARE NOT REFUNDABLE. Th e f ees a llowed und er A.R.S. 44-6852 will b e c harged for all d ishonored ch ecks . ----------- SECTION 4 APPliCa,& .I fl 0, 0 '-\ 4 034> 1 . Owner/Age nt's Na me: MS. _ _:__~--,-·_~_A_"""-d-"-,.-"-~--------,~"""--,,,,,,,,=--=--,-. :: .... :....,-______ .:.~~~-~--=,,---''-)-:,'L,-_~ (Insert one name ONLY to appear on li cense) Last First S i 0 6~i <l&1~ I 2 C /P rt h· /L L C . H S '-G:"L c...oJ.-> ~ -, ST .... · "J>. '-'-(... . orp. a ne rs Ip . . .. ----;='::ic::=:.:7:::==='::-c;-:z=":7'~;::=-::-;::=~:7_!;'="'''---t---'''-'''-'''''--------''''_:_,.._,-_,_ (Exactly as it appears on Articles of Inc . or Articles ofOry.) 'D 6'1 U 3 ( 3. Bus in ess Name: H 4 _70 f .. --r: t-So,jj..,) n c..c;. .. Q~ t SiA-o·~ G..o\--;:: --r-~I->'-~ "l2E$o.~ (Exactly as it appears on the exteri o r of premises) 4 . Pri ncipa l Stree t Locatio n _,'-C>-=C>:....o::....:.C>--'.~'--".-::-::-CJ __ -=-"-.,.:....."-:,.:(..=-=_c::£_12._\ _,,_,_o=--"---:,~:--'-I-,-,-A=-~=-~=-,,=-.. __ ·7 __ ',-""" __ A-__ ...:'CI::...s_.l,-c=-J1--,-_ (Do not use PO Box Nu mbe r) City Zip 5. Busi ness Ph o ne: (""':'0 ').5 fi4 -S "oo D aytim e Ph on,e: 6. Is t he business located wit hi n t he in corporated li mit s o f t he above ci ty or tow n? 7. Mai ling A rlrlrp,~~, 8 . Price paid fo r license o nl y ba r, bee r a nd 00 Fees: (c1O~ Ap pl ica t io n Inte rim Pe rmi t -!iii DEPARTMENT USE ONLY 0 0 .0° fij~ :)i):.-- 'Site In sp ection Fi nger Pr ints T yp e $ .., I f!... 15 0 d.-7CJ--$-=~~~~===-TOTAL OF ALL FEES Is A ri zo na Stateme nt o f Ci ti zen ship & Al ie n Statu s Fo r S tate Benefi ts co mp lete? )rl YES 0 NO Accepted by C:5 Date/:;2/IVlq Lic. # / I / () :2 c> g « 1nJ2013 "Disabl ed individuals requiring spec ial accommodation , pl ease c all (602) 542-9027. 1 License Type : Series 11 Hotel/Motel This non-transferable , on-sa le retail privi leges liquor license allows the holder of a hotel/motel license to se ll and serve all types of spirituous liquor solely for consumption on the premises of a hote l or motel that has a restaurant where food is served on the premises. The restaurant on the licensed premises must derive at least forty percent (40%) of its gross revenue from the sale of food . The holder of this license may sell spirituous liquor in sealed containers in ind ividual portions to its registered guests at any time by means of a minibar located in the guest rooms of registered guests. The registe red guest must be at least twenty-one (21) years of age . Access to the min ibar is provided by a key or magnetic ca rd dev ice and may not be furnished to a guest between the hours of 2:00 a.m. and 6:00 a.m. Town Council Regular Session Item # 2. Meeting Date:02/18/2015 Requested by: Julie Bower Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 6 (BAR) LIQUOR LICENSE FOR THE EL CONQUISTADOR COUNTRY CLUB LOCATED AT 10555 N. LA CANADA DRIVE RECOMMENDATION: Staff recommends approval of this liquor license to the Arizona Department of Liquor Licenses and Control for the following reasons: 1. No protests to this license have been received. 2. The necessary background investigation was conducted by the Police Department. 3. The Police Department has no objection to the approval of the Series 6 Liquor License. EXECUTIVE SUMMARY: An application for an interim and person transfer of a Series 6 (Bar) Liquor License has been submitted by Agent Kevin Kramber for the El Conquistador Country Club located at 10555 N. La Canada Drive. Mr. Kramber has submitted all necessary paperwork to the Town of Oro Valley and the Arizona Department of Liquor Licenses and Control and has paid all related fees associated with applying for the liquor license ($500 Application Processing Fee). BACKGROUND OR DETAILED INFORMATION: The bar (series 6) liquor license is a "quota" license available only through the Liquor License Lottery or for purchase on the open market. Once issued, this liquor license is transferable from person to person and/or location to location within the same county and allows the holder both on- & off-sale retail privileges. This license allows a bar retailer to sell and serve all types of spirituous liquors, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. A retailer with off-sale ("To Go") privileges may deliver spirituous liquor off of the licensed premises in connection with a retail sale. A.R.S. 4-206.01.F. states that after January 1, 2011, the off-sale privileges associated with a bar license shall be limited to no more than 30% of the total annual sales receipts of liquor by the licensee at that location. Payment must be made no later than the time of delivery. Off-sale ("To Go") package sales of spirituous liquor can be made on the bar premises as long as the area of off-sale operation does not utilize a separate entrance and exit from the ones provided for the bar. A hotel or motel with a Series 06 license may sell spirituous liquor in sealed containers in individual portions to its registered guests at any time by means of a minibar located in the guest rooms of registered guests. The registered guest must be at least twenty-one (21) years of age. Access to the minibar is by a key or magnetic card device and not furnished to a guest between the hours of 2:00 a.m. and 6:00 a.m. Internet sale of liquor is not permitted in the state of Arizona. Liquor must be delivered to an Arizona liquor-licensed wholesaler, then an Arizona liquor-licensed retailer prior to delivery to the consumer. In accordance with Section 4-201 of the Arizona Revised Statutes, the application was posted for 20 days on the premises of the applicant's property, ending January 28, 2015. No protests were received during this time period. Police Chief Daniel Sharp completed a standard background check on the El Conquistador Country Club and Agent Kevin Kramber. Chief Sharp has no objection to the approval of the Series 6 (Bar) License. FISCAL IMPACT: Per Ordinance No. (O)11-16, the Town of Oro Valley charges a $500 liquor license application processing fee to cover the costs incurred by the Town to process the application. Per Section 8-2-6 Schedule of the Oro Valley Town Code, persons licensed by the State of Arizona to deal in spirituous liquor within the Town shall pay an annual license fee of $80.00 to the Town. SUGGESTED MOTION: I MOVE to (recommend or deny) approval of the issuance of a Series 6 Liquor License to the Arizona Department of Liquor Licenses and Control for Kevin Kramber for the El Conquistador Country Club located at 10555 N. La Canada Drive. Attachments El Conquistador Country Club Series 6 Liquor License DANIEL G. SHARP C H I EF OF P O LI CE TO: Mike Standish FROM: ~aniel G. Sharp DATE: RE: 22 January 2015 Application for Liquor License Renewal Hilton El Conquistador Country Club 10555 N . La Canada On January 22, 2015, the Oro Valley Police Department completed the standard background investigation on Hilton El Conquistador Country Club , for the purpose of Acquisition of Control. The Oro Valley Police Department has no objection for the reissuance of a liquor license to Hilton El Conquistador Country Club located at 10555 N. La Canada. 11000 N. La Canada Drive. Oro Valley, AZ 85737 Phone 520-229-4900 • Fax 520-229-4979 • www.ovpd.org DEC 22'14PM 3:25 TOV Arizona DepartQJent of Liquor liCenses and Control 800 West Washingtbn, 5th Floor Phoenix, Arizbna 85007 www.azliquor.gov 602-542-5141 APPLICATION FOR LIQUOR LICENSE TYPE OR PRINTWITHBLACK INK Notice: Effective Noy. 1, 1997, All Owners. Agents. Partners, Stockholders;~Officers, Of "Managers actively involved in the day to day operations of the business must attend a Department approved liquor law training course or provide proof of attendance within the last five years. See page 5 of the liquor licensing requirements. "."' >' SECTION 1 This application is for a: o MORE THAN ONE LICENSE ~ INTERIM PERMIT Complete Section 5 o NEW LICENSE Complete Sections 2, 3, 4, 13, 14, 15, 16 j51PERSON TRANSFER (Bars & Liquor Stores ONLY) . Complete Sections 2, 3, 4, 11, 13, 15, 16 o LOCATION TRANSFER (Bars and Liquor Stores ONLY) Complete Sections 2, 3, 4, 12, 13, 15, 16 o PROBATEIWILL ASSIGNMENT/DIVORCE DECREE Complete Sections 2, 3, 4, 9, 13, 16 (fee not required) o GOVERNMENT Complete Sections 2, 3, 4, 10, 13, 15, 16 SECTION' 2 Type of ownership: o J.T.WRO.S. Complete Section 6 D INDIVIDUAL Complete Section 6 D PARTNERSHIP Complete Section 6 D CORPORATION Complete Section 7 )&lIMITED LIABILITY CO Complete Section 7 D CLUB Complete Section 8 D GOVERNMENT Complete Section 10 D TRUST Complete Section 6 o OTHER (Explain) __________ _ -------------- SECTION 3 Type of license and fees LICENSE #(s): C> w '''' c , ?:. e. I--" I' ,r>-. 1. Type of License(s): -:&: lo --~ I ~e I~~IY >-' I ;'" 2. Total fees attached: . $ __ ~ APPLICA TlON FEE AND INTERIM PERMIT FEES (IF APPLc..;IC~A-:-Ei:~~)~A~R""E~N:;::O~T:-::R::-::E;;::F;:-U:-:-N:-::D:-:A;-::B::-:-L-::E:-. -.J The fees allowed under A.R.S . 44-6852 will be charged for all dishonored checks. SECTION 4 APPliCc~ a 1. Owner/Agent's Name: MS._--c---,c:J,l,==...!..:.~=A,-.,.....,,--,--:...;o.::. :..._::.~_~ _____ d-,_-,--_~-.,.,_...-_______ ._4 __ ~_u __ <-)7'L-__ (Insert one name ON LY to appear on license) Last First ~dle 2 Corp /Partnershl'p/L L C . H S L ~ L La w & ..... ~ :os '-r-A ~ Co d 'l... L... L" .' . . .. ----;~.::;c..-:-:-';::..:=-:-:,,="7:::;:::..::~~"?:;;-;.2~:..:::;:2c_;_==-"'-------------- (Exactly as it appears on Artides of Inc. or Articles of Org.) 3. Business Name: c"t..... <-.0::::> ...... [~ .. o,J • S -'" A ~ Co .Q.. f:9,,~::c.:::'-,-,-• .::".::, .. ..:.' _. :--=c...=-'-_~_',,2>,,--______________ _ (Exactly as it appears on the exterior of premises) "]) ~ '3 5 ~O 2> c..(... 4. Principal Street Location ,eSc:! S r-t ~ LA C-A. ..... A')JIo. ~ ~ O ~·"":t...-o .... ./.A... ........... :E -:' '''~A t (Do not use PO Box Number) , i County 5. Business Phone: L5:L~)5"')') -to,oo Daytime Email' i.Lo;v .. - 6. Is the business located within the incorporated limits of the above city or town? ..,gYES DNO 7. Mailing Adljress:. i Stat~ / 8, Price paid for license only bar, beer and ne , or liquor store: Type ~ l.> $ '-' A. Fees ~ I dEPARTMENT USE ON L __ -___ -;; 00 "",L---- Application Intenm Permit Site Inspection"'" Finger Pnnts $ Is Arizona Statement Citizenship & Alien Status For State Benefits com Plete?L1l:YES D NO. ~ s;:... Accepted bY: __ ~~J.~-r.~;<, ~==-_ Date ' Lic . # 00/0{) LdQ 1nt2013 'Disabled individuats requiri 9 special accommodation, please call (602) 542-9027 . 1 License Type: Series 6 Bar The bar (series 6) liquor license is a "quota" license available only through the Liquor License Lottery or for purchase on the open market. Once issued , this liquor license is transferable from person to person and/or location to location within the same county and allows the holder both on-& off-sale retail privileges . This license allows a bar retailer to sell and serve all types of spirituous liquors, primarily by individual portions , to be consumed on the premises and in the original container for consumption on or off the premises . A retailer with off-sale ("To Go") privileges may deliver spirituous liquor off of the licensed premises in connection with a retail sale . A.R.S . 4-206 .01 .F. states that after January 1, 2011 , the off-sale privileges associated with a bar license shall be limited to no more than 30 % of the total annual sales receipts of liquor by the licensee at that location. Payment must be made no later than the time of delivery . Off-sale ("To Go") package sales of spirituous liquor can be made on the bar premises as long as the area of off-sale operation does not utilize a separate entrance and exit from the ones provided for the bar. A hotel or motel with a Series 06 license may sell spirituous liquor in sealed containers in individual portions to its registered guests at any time by means of a minibar located in the guest rooms of registered guests . The registered guest must be at least twenty-one (21) years of age. Access to the minibar is by a key or magnetic card device and not furnished to a guest between the hours of 2:00 a .m. and 6:00 a .m . Internet sale of liquor is not permitted in the state of Arizona. Liquor must be delivered to an Arizona liquor-licensed wholesaler , then an Arizona liquor-licensed retailer prior to delivery to the consumer. Town Council Regular Session Item # 3. Meeting Date:02/18/2015 Requested by: Councilmember Zinkin & Councilmember Garner Submitted By:Julie Bower, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: DISCUSSION AND POSSIBLE DIRECTION REGARDING PERSONNEL POLICY 14 - OVERTIME RECOMMENDATION: N/A EXECUTIVE SUMMARY: Councilmember Zinkin and Councilmember Garner have requested that the item be placed on the agenda for discussion. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to ______________ Town Council Regular Session Item # 4. Meeting Date:02/18/2015 Requested by: Bayer Vella Submitted By:Michael Spaeth, Development Infrastructure Services Department:Development Infrastructure Services Information SUBJECT: DISCUSSION AND POSSIBLE ACTION TO INITIATE A ZONING CODE AMENDMENT TO SECTION 28.1 (SIGNS) FOR WINDOW SIGN AND BALLOON STANDARDS RECOMMENDATION: Staff recommends initiation to allow consideration of a proposed zoning code change. EXECUTIVE SUMMARY: Businesses within the Town have requested a number of revisions to the Town's current Sign Code. Two of those revisions, window signs and balloons, are the focus of this request. The Zoning Code currently establishes the following criteria for window signs and balloons: Window Signs: Prohibits illumination. Balloons: Currently prohibited. Please see the Table provided in Attachment 1 for additional information relative to the specific requests from area businesses and potential changes to address business concerns. Should Town Council choose to initiate the amendment, staff is seeking direction on the topics indicated below as included in Attachment 1. Window sign illumination Use of balloons for grand openings Type, size, amount and permitted locations for balloons. Length of time balloons may be displayed in conjunction with grand openings. Typically, grand opening-type signs are permitted for a period of (10) days. Staff reviewed neighboring jurisdictions and found the City of Tucson permits balloons to be displayed during grand openings for a period of 10 days. BACKGROUND OR DETAILED INFORMATION: The Zoning Code establishes standards for a variety of sign types for use within the Town. Area businesses have requested a number of revisions to the Sign Code to allow for better visibility and business promotion. Two of the revisions regularly requested include illumination of window signs and the use of balloons. The existing standards for both are outlined below: Window Signs: Currently, the Zoning Code does not permit illuminated window signs. Balloons: Currently, the Zoning Code prohibits the use of balloons for advertising. Area businesses have requested illuminated window signs and the use of balloons in a variety of applications, including: Allow regular size balloons during grand openings Inflatable balloons (i.e. restaurant mascots, inflatable tire for tire store, etc.) Allow balloons to be affixed to approved A-frame signs Allow balloons along street frontages Should Town Council choose to initiate the amendment, staff is seeking direction on the topics listed below to enable further development and refinement of a proposed amendment. Appropriateness of window sign Illumination Type, size, amount and permitted locations for balloons Length of time balloons may be used in conjunction with grand openings. Typically, grand opening type signs are permitted for a period of (10) days. Staff reviewed neighboring jurisdictions and found the City of Tucson permits balloons for a period of 10 days when associated with a grand opening See Attachment 1 for an overview of business owner requests and potential changes. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to initiate a zoning code amendment to Section 28.1 (Signs) to consider changes to window sign and balloon standards. Attachments Attachment 1 Sign Type Requests by Business Town Sign Code Potential Remedy Window Sign Provide option for more illuminated window signs usually in the form of graphics (i.e.: liquor logos, ice cream cones and other neon graphics). Cannot be illuminated.Allow one illuminated window graphic as a sign. Balloons Allow balloons during grand openings. Allow inflatable balloons (i.e. Restaurant mascots, inflatable tire for tire store) Allow balloons affixed to A-frame and monument signs. Allow balloons along street frontages. Balloons are prohibited.Allow display of traditional round balloons during grand opening events. Balloons may be displayed for no more than 10 days. Balloons to be located near the building entrance and will not be permitted along street frontages. Town Council Regular Session Item # 5. Meeting Date:02/18/2015 Requested by: Councilmember Zinkin & Councilmember Garner Submitted By:Julie Bower, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: DISCUSSION AND POSSIBLE DIRECTION TO STAFF REGARDING THE IMPLEMENTATION OF ORDINANCE (O)14-17, AMENDING THE TAX CODE OF THE TOWN OF ORO VALLEY TO INCREASE THE LOCAL TRANSACTION PRIVILEGE TAX (TPT) RATE FROM 2% TO 2.5% IN VARIOUS CATEGORIES RECOMMENDATION: N/A EXECUTIVE SUMMARY: Councilmember Zinkin and Councilmember Garner have requested that this item be placed on the agenda. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to ____________________. Town Council Regular Session Item # 6. Meeting Date:02/18/2015 Requested by: Councilmember Zinkin & Councilmember Garner Submitted By:Julie Bower, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: DISCUSSION AND POSSIBLE DIRECTION REGARDING POSTPONEMENT OF THE FINAL PURCHASE OF THE EL CONQUISTADOR GOLF AND COUNTRY CLUB AND ASSOCIATED PROPERTIES RECOMMENDATION: N/A EXECUTIVE SUMMARY: Councilmember Zinkin and Councilmember Garner have requested the item be placed on the agenda. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to _______________________ Town Council Regular Session Item # 7. Meeting Date:02/18/2015 Requested by: Councilmember Garner & Councilmember Zinkin Submitted By:Julie Bower, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: DISCUSSION AND POSSIBLE DIRECTION REGARDING APPROVAL OF PURCHASE AND OPERATOR CONTRACTS RELATING TO THE EL CONQUISTADOR COUNTRY CLUB AND GOLF COURSE RECOMMENDATION: N/A EXECUTIVE SUMMARY: Councilmember Garner and Councilmember Zinkin have requested that the item be placed on the agenda for discussion. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE ________________________