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AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION May 19, 2016 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION - Pursuant to ARS 38-431.03(A)(3) and 431.03(A)(4) for legal advice and contract negotiations for discussion regarding modification of Troon contract REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS COUNCIL REPORTS • Spotlight on Youth DEPARTMENT REPORTS The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING INFORMATIONAL ITEMS 1. Public Safety Providers Quarterly Reports CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card. PRESENTATIONS 1. Proclamation - Oro Valley American Legion Auxiliary Poppy Days 2. The Oro Valley Historic Preservation Commission's annual 4th Grade, Historical Expository Writing Contest Award Presentation CONSENT AGENDA (Consideration and/or possible action) A. Minutes - April 27 and May 4, 2016 B. Visit Tucson Quarterly Report: January 1, 2016 - March 31, 2016 C. Greater Oro Valley Chamber of Commerce Quarterly Report: January 1, 2016 - March 31, 2016 D. Resolution No. (R)16-17, authorizing and approving a High Intensity Drug Trafficking Area (HIDTA) grant agreement with the City of Tucson, allowing for one (1) officer to be assigned to the Pima County HIDTA Investigative Task Force E. Resolution No. (R)16-18, authorizing and approving a High Intensity Drug Trafficking Area (HIDTA) grant agreement with the City of Tucson, allowing for two (2) officers to be assigned to the Pima County/Tucson Metropolitan Counter Narcotics Alliance (CNA) REGULAR AGENDA 1. RESOLUTION NO. (R)16-19, APPROVING THE NAME OF A PARK LOCATED AT THE NORTH END OF STEAM PUMP VILLAGE 2. DISCUSSION AND POSSIBLE ACTION REGARDING AN ENERGY EFFICIENCY IMPROVEMENT PROJECT AT THE ORO VALLEY COMMUNITY CENTER 3. PUBLIC HEARING: RESOLUTION NO. (R)16-20, ADOPTION OF THE TENTATIVE BUDGET FOR FY 2016/17 AND SETTING THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION FOR FY 2016/17 4. DISCUSSION AND POSSIBLE ACTION REGARDING SUGGESTIONS RECOGNIZING BILL ADLER 5. DISCUSSION AND POSSIBLE ACTION TO AMEND THE FY 2015/16 ADOPTED BUDGET BY POSTPONING TO FY 2016/17 THE FIRST ANNUAL $120,000 REPAYMENT OF THE $1.2 MILLION IN GENERAL FUND CONTINGENCY RESERVES LOANED TO THE COMMUNITY CENTER FUND IN FY 2014/15 6. DISCUSSION AND POSSIBLE ACTION REGARDING ADDING A CODICIL/AGREEMENT TO THE TROON CONTRACT 7. DISCUSSION AND POSSIBLE DIRECTION REGARDING REZONING OF GOLF COURSE PROPERTY FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 5/11/16 at 5:00 p.m. by mrs When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience”, please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience” you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. Town Council Regular Session Item # 1. Meeting Date:05/19/2016 Submitted By:Arinda Asper, Town Manager's Office Information Subject Public Safety Providers Quarterly Reports Attachments GRFD Quarterly Reports MVFD Quarterly Reports OVPD Quarterly Reports (2nd Quarter -- Oct - Dec 2015) OVPD Quarterly Reports (3rd Quarter -- Jan - Mar 2016) Golder Ranch Fire District -Oro Valley Call Summary 3 rd Quarter FY 2015-16 (January -March 2016) Sun City Station 374 Woodburne Station 375 Lambert Station 376 Oracle Rd. Station 377 Total of All Oro Valley Stations Fi re Un it Di s patch to At Scene <8:00 minutes -FIRE Average # of Calls Response time Average # of Calls Response time Average # of Calls Response time Average # of Calls Response time Average # of Calls Response 5 :35 Golder Ranch Fire District -Oro Valley Detailed Fire Response Report 3 rd Quarter FY 2015-16 (January -March 2016) Date Call# Type Disp. Time Unit Respond On-scene Total Resp. Time 1111 16 35248 HO USE 09:41 :25 EN374 09:42:19 09 :47:30 6:05 SI. 374 Reported as flames com in g from the di shwa she r. Unit s on s cene can hand le a s there wa s no fire exten s ion and co ntain ed to th e appliance. NEGATIV E INC ID ENT Date Call # Type Disp. time Unit Respond On-scene Total Resp. Time 1119116 1815 HOUSE 16:05:05 EN376 16:05 :46 16 :09:3 0 4:25 St.3 76 Ca llin g part y report s sme ll of e lectr ical odor in s ide the house. After inve s t igation , it wa s di scovered the e lectr ica l breaker for the dryer flipped. N EGATIVE INCIDENT . Date Call # Type Disp. time Unit Respond On-scene Total Resp. Time 1125116 2278 HOUSE 08:00:30 EN376 08:02 :03 08:06:05 5:35 St.376 Ca llin g part y reports that she set a fire in the firep lace and the hou se is now filling with s moke and alarm s are so undin g. Upon arriva l, EN376 di scovered the alarm s are go in g off due to a closed flu. A ll other unit s can cancel. NEGATIVE INCIDENT. Date Call # Type Disp. time Unit Respond On-scene Total Resp. Time 3112116 7148 HOUSE 23:54:08 LT375 23 :55:46 23:59:23 5:15 SI.375 EN374 23 :56:34 23:59:43 5:35 Ca ll e r reported that the ne ighb o r 's hou se appear s to be on fire , unknown exact location. LT375 located the exact addre ss and upon arrival , unit s di s covered an att ic fire. It was later di s covered th e re s idence wa s bu rnin g tre e material ea rli er in the da y and di scarded the smo ld erin g remain s into a tra s h can again st th e ho use that later ignited. WORKING FIRE . Date Call # Type Dis p. time Unit Respond On-scene Total Resp. Time 3/25 116 8467 HOUSE 16 :54 :41 EN 376 16 :56 :23 17:01 :24 6:43 Rep o rted as a fir e in the oven . EN3 76 reque sts other re s pond in g unit s can cancel -food burnt in th e ove n. N EGAT IVE INCIDEN T Golder Ranch -Oro Valley Call Load Breakdown January-March 2016 Final Type Reference 3rd Q uarter FY 20 15-16 CALL TYPE S u n City Woodburne Lambert Orac l e 1-TOTAL Aircraft Brush! Vegeta t ion 1 1 Building 1 1 Electrical! Motor 1 1 1 1 4 Fires -All Other 4 2 1 7 Gas Leak 1 1 2 Hazma t 1 1 1 3 T rash! Rub ish 3 1 4 Unauthorized Burning 1 1 Vehicle Total Fire Calls 2 12 4 5 23 I I Animal Problem Animal Rescue Assist -Other 38 60 47 5 150 Battery Change 12 19 3 3 37 Bee Swarm 4 5 1 10 Defective Appliance Invalid Assist 32 24 28 14 98 Snake 43 51 41 19 154 Lockout Fire Now Out 1 1 2 Total Service Calls 130 159 121 41 451 I I Alarms (Fire, Smoke . CO) 5 15 11 11 42 Cancelled! Negative Incident 8 20 24 13 65 Smoke! Odor Investagation 4 6 4 7 21 Total Good Intent Calls 17 41 39 31 128 I I Motor Vehicle Accident 5 8 15 12 40 Rescue (high , trench , water) All Other EMS Incidents 238 486 203 325 1252 Total EMS Type Calls 243 494 218 337 1292 I I TOTAL ALL CALLS 392 706 382 414 1894 - Mountain Vista Fire District -Oro Valley Priority Call Summary Third Quarter Jan-Mar FY15-16 Station 610 (Magee Rd.) # of calls % Dispatch to At Scene <5:00 minutes -EMS 47 Di s patch to At Scene <5:00 minute s -FIRE 5 Average Dispatch to At Scene Time 2:45 Station 620 (Shannon Rd.) # of calls % Dispatch to At Scene <5:00 minutes -EMS 2 Dispatch to At Scene <5:00 minutes -FIRE 0 Average Dispatch to At Scene Time 5:35 Average Total All Oro Valley Stations # of calls % Di s patch to At Scene <5:00 minutes -EMS 49 Dispatch to At Scene <5:00 minute s -FIRE 5 Average Dispatch to At Scene Time 2:52 Average Total All Oro Valley Stations _2nd Fire Unit # of calls % 2nd Fire Unit Di s patch to At Scene <8:00 minutes -FIRE 0 I Average Dispatch to At Scene Time for 2"d Fire Unit nla 92% 100 % 50% nla 92% 100 % nla Mountam Vista Fire District Uro valley Detailed Priority Fire Response Report Third Quarter Jan-Mar FY15-16 Date Call# Type Disp. Time Unit Respond On-scene Total Resp. Time 0 1/07 /20 16 N 160070090 APTS 19:3 0:17 RE610 19:30:44 19 :32:25 0:01 :41 St. 610 Ladder 610 wa s di s patched for a re po rted building fir e. Lad d e r 610 found steam comin g form a drye r ve nt w ith negat ive fir e prob le m . NEGATIVE INCIDENT, Date Call# Type Disp. Time Unit Respond On-scene Tota l Resp. Time 01123 /2016 N I 60230069 ODOR 15:39:57 EN610 15:4 1 :06 15:44:34 0:03:28 St. 610 En g ine 6 10 di s patched for a s me ll of gas; inve st igat ion s howed ne gative fo r nat ural gas leak . NEGATIVE INCIDENT. Date Call# Type Disp. Time Unit Respond On-scene Total Resp. Time 02 /03 /20 16 N 160340071 A PTS 14:28:51 RE610 14:29 :35 14:3 1 :28 0:01 :53 St. 6 10 Engine 6 10 respo nd ed priority for a repo rted bui ldin g fir e , finding a heat pad a nd hair clip in th e microwave. These it e m s contained meta l that caused s parking. Eng in e 6 10 searc hed the wall wit h a TIC and found n egat iv e ex te ns io ns. NEGATlVL INCIDEN I'. Date Call# Type Disp. Time Unit Respond On-scene Total Resp. Time 02113 /20 16 N I60440025 APTS 8:33:36 LD6 10 8:34:28 8:38:17 0 :03 :49 St. 610 Ladder 6 10 dispatched to a con fined c himn ey or flu e fir e; Neg iss ue s or fir e problem found , Ladder 6 10 forced entry into the apar1ment w hi c h was vacant and un occ upied . Th e read in gs o n th e thermal ima ge r we re unrema rk a bl e. It was a ssessed th at the smoke was frol11 th e appartment below w hich had a co ntrolled fire in t he fire pl ace. NEGATIVE IN C IDE NT. Date Call# Type Disp. Time Vnit Respond On-scene Total Resp. Time 03118 /2 0 16 N 160780023 ODOR 8:58:24 EN6 10 8:59:06 9:02 :01 0:02:55 St. 610 Eng ine 6 10 d is patched for a s m e ll of gas; investigation s howed n egat ive fo r n at ur a l ga s leak. NI:.GA TIVI ' INCIDENT. Mountain Vista Fire District -Oro Valley Call Load Breakdown Priority & Non-priority Calls Jan-Ma r FY 15-16 3 rd QT R CALL TYPE MV FD Ai rcraft Brush! Veqetation Bu ildi nc 3 Electrical! Mo tor Fi res -All Other Gas Leak Hazmat T rash! Rubish Unau tho ri zed Burninq Vehicle Total Fire Calls 3 Anima l Problem Anima l Rescue Assist -Other 3 Battery Chance Bee Swarm 1 Defective Appliance Inva lid Assist 9 Snake 9 Lockout Fire Now Out Total Service Calls 22 Alarms (Fire , Smoke. cof 4 Cancelled! Neoative Incident Smoke! Odor Investaqation 2 Total Good Intent Ca ll s 6 Motor Vehicle Accident 19 RescuelhTclh , trench , watel') All Other EMS Incidents 92 Total EMS Type Calls 111 TOTAL ALL CALLS 142 Mountain Vista Fire District -Third Quarter FY15-16 -Oro Valley Report Summary All MVFD Oro Valley Stations Time #of Calls Adopted Standard % Actual % Description of Variance Dispatch to At Scene -FIRE < 5:00 5 90% 100% Time to achieve Adopted Standard of 90% i Average Dispatch to At Scene Time 245 Dispatch to At Scene -EMS I < 5:00 49 90% 92% Delay 1 due to incorrect addressinQ , T i me to achieve Adopted Standard of 90% Delay 2 due to mu lt iple calls Delay 3 due to multiple calls Dela y 4 ; response time normal due to loca tion Average Dispatch to At Scene Time 2:52 2nd Fire Unit Dispatch to At Scene < 8 :00 2 90% 100% T i me to ach i eve Adopted Standard of 90% Average Dispatch to At Scene Time 640 Fiscal Year 15/16 2nd Qtr TOTAL OCT NOV DEC Total Calls 4558 1479 1470 1609 Commercial Veh Enforcement 8 8 0 0 Residential Burglaries 19 9 5 5 Non-Residential Burglaries 9 4 3 2 All Burglary Attempts 1 0 0 1 Thefts 199 56 53 90 Vehicle Thefts 9 4 3 2 Recovered Stolen Vehicles 1 0 1 0 Attempted Vehicle Thefts 1 0 0 1 DUI 51 9 16 26 Liquor Laws 4 1 2 1 Drug Offenses 33 11 8 14 Homicides 0 0 0 0 Robbery 0 0 0 0 Assault 28 9 12 7 Total Arrests 377 114 104 159 Assigned Cases 219 72 71 76 Alarms (Residential)191 72 56 63 Alarms (Business)98 42 37 19 K9 Searches 121 16 91 14 First Aid Calls 787 247 269 271 Fatal Accidents**0 0 0 0 Accidents**156 45 43 68 Citations (Traffic)*986 337 305 344 Written Warnings/Repair Orders*0 ****** Public Assists***203 63 78 62 Reserve Man Hours 9 0 9 0 Business Checks***1180 361 415 404 Drug Task Force Arrest 9 2 2 5 CVAP Dark House Checks 1964 1135 463 366 CVAP Public Assists 139 57 38 44 CVAP Total Hours 3782 1345 1198 1239 *Traffic data delayed at least 30 days due to data entry backlog and may be updated with adjustments periodically **DUI Accidents are included in Fatal Accident and Accident totals. ***"Public Assists" numbers are separated from CVAP Public Assist numbers. Due to the transition to a new system, warning/repair order information is unavailable at this time as some info may be duplicated ORO VALLEY POLICE DEPARTMENT POLICE ACTIVITY SUMMARY Disclaimer: Numbers may show slight fluctuations when compared to previously published reports because of changes in the case data within the system due to normal adjustments. The more recent case counts are the most likely to fluctuate. Although this data may change slightly, it is as accurate as it can be for the data collected during this time period. Oct-Nov-Dec Oct-Nov-Dec Oct-Nov-Dec 2013 2014 2015 Total Calls 4247 4151 4558 Commercial Veh Enforcement 59 14 8 Residential Burglaries 12 14 19 Non-Residential Burglaries 5 3 9 All Burglary Attempts 1 4 1 Thefts 162 130 199 Vehicle Thefts 4 9 9 Recovered Stolen Vehicles 0 0 1 Attempted Vehicle Thefts 1 0 1 DUI Arrests 36 56 51 Liquor Laws 8 5 4 Drug Offenses 30 34 33 Homicides 0 0 0 Robbery 2 1 0 Assault 20 24 28 Total Arrests 434 410 377 Assigned Cases 173 197 219 Alarms (Residential)199 174 191 Alarms (Business)133 117 98 K9 Searches 104 37 121 First Aid Calls 684 663 787 Fatal Accidents*0 0 0 Accidents*166 176 156 Citations (Traffic)**1245 912 ** Written Warnings/Repair Orders**1413 1294 ** Public Assists***240 178 203 Reserve Man Hours 117 9 9 Business Checks***2401 771 1180 Drug Task Force Arrest 4 8 9 CVAP Dark House Cks 2067 2728 1964 CVAP Public Assists 106 139 139 CVAP Total Hours 3858 3519 3782 ***"Business checks" now a separate category from "Dark House Checks". Public Assist totals no longer include CVAP numbers. Due to the transition to a new system, warning/repair order information is unavailable at this time as some info may be duplicated. Fiscal Year 2015/2016 2nd Quarter *"Fatal Accidents" & "Accidents" categories now include DUI-related fatal accidents & accidents. Numbers subject to fluctuate slightly due to reclassification. **"Written Warnings/Repair Orders" category now replaces "Warnings" and "Repair Orders" categories. Previous year totals updated to reflect the change. Traffic data delayed for data entry backlog. Fiscal Year 15/16 2nd Qtr TOTAL OCT NOV DEC TOWN CODE 85 25 43 17 SIZE, WEIGHT, LOAD 0 0 0 0 INSURANCE VIOLATION 210 78 59 73 REGISTRATION VIOLATION 76 28 18 30 DRIVERS LICENSE VIOLATION 80 34 15 31 DUI ARRESTS 51 9 16 26 RECKLESS/AGGRESSIVE DRIVING 0 0 0 0 SPEEDING 416 152 145 119 LANE VIOLATIONS 44 9 15 20 RED LIGHT 12 1 5 6 STOP SIGN 3 0 1 2 FAILURE TO YIELD 21 5 6 10 SEATBELT VIOLATION 18 5 13 0 CHILD RESTRAINT 1 1 0 0 EQUIPMENT VIOLATIONS 15 3 3 9 PARKING 3 2 1 0 LITTERING 2 1 1 0 OTHER CITATIONS 34 9 7 18 Total Citations 986 337 305 344 Based on further investigation and updating of information, actual classifications may change resulting in small variances in counts. *DUIs are arrest counts, not citations counts, and may change like arrest figures do TITLE 28 VIOLATIONS # of calls %# of calls % 46 74%149 81% 16 26%35 19% Total Calls Total Calls # of calls %# of calls % 1100 94%2314 99% 76 6%34 1% Total Calls Total Calls ORO VALLEY POLICE DEPARTMENT October through December 2015 Priority 1 Priority 2 Total Response Time Total Response Time Goal: Total Response under 5 minutes 90% of the time Goal: Total Response under 8 minutes 90% of the time Under 5 minutes Under 8 minutes Over 5 minutes Over 8 minutes 62 184 Average Overall Response Time 3:53 Average Overall Response Time 5:24 Priority 3 Priority 4 Total Response Time Total Response Time Goal: Total Response under 15 minutes 90% of the time Goal: Total Response under 30 minutes 90% of the time Under 15 minutes Under 30 minutes Over 15 minutes Over 30 minutes 1176 2348 Average Overall Response Time 8:07 Average Overall Response Time 7:56 ORO VALLEY POLICE DEPARTMENT POLICE ACTIVITY SUMMARY Fiscal Year 15/16 3rd Qtr TOTAL JAN FEB MAR Total Calls 4914 1644 1561 1709 Commercial Veh Enforcement 13 1 2 10 Residential Burglaries 7 2 4 1 Non-Residential Burglaries 9 1 6 2 All Burglary Attempts 1 0 1 0 Thefts 159 54 44 61 Vehicle Thefts 10 2 2 6 Recovered Stolen Vehicles 0 0 0 0 Attempted Vehicle Thefts 0 0 0 0 DUl 61 24 19 18 Liquor Laws 5 2 0 3 Drug Offenses 32 12 7 13 Homicides 0 0 0 0 Robbery 1 0 1 0 Assault 25 10 6 9 Total Arrests 337 117 11 4 106 Assigned Cases 207 56 67 84 Alarms (Residential) 178 57 60 61 Alarms (Business) 119 42 35 42 K9 Searches 121 15 14 92 First Aid Calls 886 313 284 289 Fatal Accidents** 1 0 1 0 Accidents** 165 55 54 56 Citations (Traffic)* 564 260 304 ** Written Warnings/Repair Orders* •• ** ** ** Public Assists*** 200 96 59 45 Reserve Man Hours 0 0 0 0 Business Checks*** 1388 533 420 435 Drug Task Force Arrest 6 4 1 1 CV AP Dark House Checks 603 188 165 250 CV AP Public Assists 244 55 86 103 CV AP Total Hours 4012 1287 .5 1328 .5 1396 * Traffic data delayed at least 30 days due to data entry backlog and may be updated with adjustments periodically ** OUI Accidents are included in Fatal Accident and Accident totals. ***"Public Assists" num~ers are sepa~ated from CVAP Public Assist nu:nbers. changes in the case data within the system due to normal adjustments. The more recent case counts are the most likely to fluctuate . Although this data may change slightly, it is as accurate as it can be for the data collected during this time period. Due to the transition to a new system, warning/repair order information is unavailable at this time as some info may be duplicated. I Fiscal Yea r 2015/20 16 3rd Qua rter Jan-Feb -Mar Jan-Feb -Ma r Ja n-Feb-Mar 201 4 20 15 2016 Total Calls 4150 4374 49 14 Commercial Veh Enforcement 55 28 13 Residential Burglaries 3 9 7 N on -Residential Burglaries 2 5 9 All Burglary Attempts 6 2 1 Thefts 124 94 1 59 Vehicle Thefts 7 4 1 0 Recovered Stolen Vehicles 1 3 0 Attempted Vehicle Thefts 0 1 0 DUT Arrests 54 63 6 1 Liquor Laws 14 5 5 Drug Offenses 39 40 32 Homicides 0 0 0 Robbery 1 2 1 Assault 20 21 25 Total Arre sts 461 469 337 Assigned Cases 191 169 207 Alarms (Residential) 168 166 178 Alarms (Business) 83 96 119 K9 Searches 68 54 121 First Aid Calls 654 760 886 Fatal Accidents* 0 1 1 Accidents* 149 161 165 Citations (Traffic)** 1137 1274 ** Written Warnings/Repair Orders** 1654 ** ** Public Assists *** 225 180 200 Reserve Man Hours 26 68 0 Business Checks*** 1365 1171 1388 Drug Task Force Arrest 4 9 6 CV AP Dark House Cks 1591 718 603 CV AP Public Assists 125 111 244 CV AP Total Hours 3868 3731 40 1 2 *"Fatal Accidents" & "Accidents" categories now include DUI -related fatal accidents & accidents. Numbers subject to fluctuate slightly due to reclassification . **"Written Warnings/Repair Orders" category now replaces "Warnings" and "Repair Orders" categories . Previous year totals updated to reflect the change . Traffic data delayed for data entry backlog . ***"Business checks" now a separate category from "Dark House Checks". Public Assist totals no longer include CVAP numbers. Due to the transition to a new system, warningirepair order information is unavailable at this time as some info may be duplicated. I ORO VALLEY POLICE DEPARTMENT MONTHLY BREAKDOWN OF CITATIONS BY VIOLATION Citations 2016 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP TOWN CODE 44 25 19 TITLE 28 VIOLATIONS SIZE, WEIGHT, LOAD 0 0 0 INSURANCE VIOLATION 107 46 61 REGISTRATION VIOLATION 55 30 25 DRIVERS LICENSE VIOLATION 44 20 24 DUIARRESTS 43 24 19 RECKLESS/AGGRESSIVE DRIVING 1 0 1 SPEEDING 211 92 119 LANE VIOLATIONS 34 17 17 RED LIGHT 11 7 4 STOP SIGN 3 2 1 FAILURE TO YIELD 18 11 7 SEATBELT VIOLATION 4 1 3 CHILD RESTRAINT 0 0 0 EQUIPMENT VIOLATIONS 6 3 3 PARKING 1 0 1 LITTERING 1 0 1 OTHER CITATIONS 25 7 18 Total Citations 564 260 304 0 0 0 0 0 0 Ba s ed on further inves tigation and updating of information, actual classifications may change resulting in s mall variances in counts. *DUls are arrest coun ts~ not citation s c ounts~ and may change lik e arres t fig ure s do ** Citations are backlogged for March 2016 . ----------------------- OCT NOV DEC 0 0 0 ORO VALLEY POLICE DEPARTMENT January through March 2016 Priority 1 # of calls % Priority 2 # of calls % Total Response Time Total Response Time Goal: Total Response under .5 minutes 90% of the time Goal: Total Response under 8 minutes 90% of the time Under 5 minutesl 44 J 81% Under 8 minutes l 177 I 80% Over 5 minutes I 10 I 19% Over 8 Ininu t es I 43 I 20% Total Calls I 54 Total Calls I 220 Average Overall Response TIme 3: 24 Average Overall Response Time 5:06 Priority 3 # of calls % Priority 4 # of calls % Total Response Time Total Response Time Goa]: Total Response under 15 minutes 90% of the time Goal: Total Re$ponse under 30 minutes 90% of th e tinle Under 15 minutesl 1178 J 95% Under 30 minutesl 2301 J 99% Over 15 minutes I 58 J 5% Over 30 minutes I 31 I 1% Total Calls I 1236 Total Calls I 2332 Average Overall Response l'lme 7: 28 Average Overall Response 1'1l11e 7:21 Town Council Regular Session Item # 1. Meeting Date:05/19/2016 Proclamation - Poppy Days Information Subject Proclamation - Oro Valley American Legion Auxiliary Poppy Days Summary Attachments Proclamation rYlf/ce o/the~ OI}ro ~ttll~ll' !a i 1!OUtt Jrntmmafinn THE ORO VALLEY AMERICAN LEGION AUXILIARY POPPY DAYS May 27 -29, 2016 WHEREAS , the American Leg ion Au xiliary, established in 1919 by an act of Congress, is the world 's largest patriotic service organization of women with 800 ,000 members; and WHEREAS , the members of the American Legion Au xiliary are dedicated to upholding the ideals of freedom and democracy , while working to make a difference in the lives of fellow Americans ; and WHEREAS, the members of American Legion Au xiliary Oro Valley Unit 132 understand the sacrifice members of our Armed Forces have made to preserve the freedom for all Americans ; and WHE REAS, the observance of Memorial Day provides an opportunity to honor our fallen heroes by wearing a red American Legion Au xiliary "remembrance " poppy as a symbol of the price of war and the sacrifice of so many. NOW, THEREFORE , I, Dr. Satish Hiremath , Mayor of the Town of Oro Valley , Arizona do hereby proclaim May 27th through May 29 th , as the ORO VALLEY AMERICAN LEGION AUXILIARY POPPY DAYS and , in conjunction with the observance of Poppy Days, urge everyone to support the Oro Valley American Legion Auxiliary Unit by wearing a red remembrance poppy this Memorial Day weekend. Dated this 19 th day of May, 2016 ATTEST: lh . .&;:f.~ Dr. Satish I. Hiremath, Mayor J ~ Town Council Regular Session Item # 2. Meeting Date:05/19/2016 Historical Expository Writing Contest Award Presentation Information Subject The Oro Valley Historic Preservation Commission's annual 4th Grade, Historical Expository Writing Contest Award Presentation Summary Last year the Historic Preservation Commission (HPC) introduced a Historical Expository Writing Contest, reaching out to 4th grade students in Oro Valley. Given its success the HPC has chosen to make this an annual program. This year, they reviewed 29 essays and were very impressed with the submissions. The quality was much better, which made selecting the winners more difficult. In fact, they had two essays with perfect scores, resulting in a tie for first place. Presenting the awards are Marilyn Lane, HPC Chair and Jenni Sunshine, HPC Vice Chair. Attachments No file(s) attached. Town Council Regular Session Item # A. Meeting Date:05/19/2016 Requested by: Julie Bower Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Minutes - April 27 and May 4, 2016 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve, (approve with the following changes) the April 27 and May 4, 2016 minutes. Attachments 4/27/16 Draft Minutes 5/4/16 Draft Minutes 4/27/16 Minutes, Town Council Budget Study Session 1 MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION April 27, 2016 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE BUDGET STUDY SESSION AT OR AFTER 4:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 4:00 p.m. ROLL CALL ABSENT:Brendan Burns, Councilmember (arrived after roll was called) BUDGET STUDY SESSION AGENDA Councilmember Burns arrived to the meeting at 4:02 p.m. 1.FY 2016/17 TOWN MANAGER’S RECOMMENDED BUDGET DEPARTMENT OVERVIEWS AND FY 2016/17 CAPITAL IMPROVEMENT PROGRAM (CIP) Town Manager Greg Caton announced the first budget presentation would be from the Police Department, followed by the Community Development and Public Works Department and the Capital Improvement Program (CIP). Police Police Chief Daniel Sharp gave an overview of the proposed Police Department budget that included the following: - OVPD's Five Principals of Community Policing - Town of Oro Valley Strategic Plan 2015 - Town of Oro Valley General Plan and Public Safety PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Bill Garner, Councilmember Joe Hornat, Councilmember Mary Snider, Councilmember Mike Zinkin, Councilmember 4/27/16 Minutes, Town Council Budget Study Session 2 - Community Vision, values and priorities - Departmental approach - Revenues and restricted funding sources - Fiscal year comparison - Variances by program area - Continued volunteer support - Conclusion Discussion ensued amongst Council, Chief Sharp and staff regarding the proposed Police Department budget. Community Development and Public Works Community Development and Public Works Director Paul Keesler announced that his department, formally known as Development and Infrastructure Services (DIS), had implemented a name change and was now the Community Development and Public Works Department (CDPW). Mr. Keesler also gave an overview of the proposed CDPW budget that included the following: - Community Development and Public Works - Department Budget Summary - Community Development Personnel - Public Works Personnel - Transit Personnel - FTE - Community Development Highlights - Public Works Highlights - Budget Savings, Assumptions & Exclusions Discussion ensued amongst Council, Mr. Keesler and staff regarding the proposed Community Development and Public Works budget. Capital Improvement Program (CIP) Senior Budget Analyst Wendy Gomez gave an overview of the following proposed CIP information highlights: - Capital Improvement Program (CIP) - FY 16/17 CIP - Notable Projects by Fund - General Government CIP Fund - Highway Fund - PAG/RTA Fund - Community Center Fund - Water Utility Discussion ensued amongst Council and staff regarding the proposed Capital Improvement Program. 4/27/16 Minutes, Town Council Budget Study Session 3 ADJOURNMENT MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to adjourn the meeting at 6:09 p.m. MOTION carried, 7-0. Prepared by: ___________________________ Michelle Stine, CMC Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the budget study session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 27th day of April 2016. I further certify that the meeting was duly called and held and that a quorum was present. Dated this ____ day of ___________________, 2016. __________________________ Julie K. Bower, MMC Town Clerk 5/4/16 Minutes, Town Council Regular Session 1 MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION May 4, 2016 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 6:01 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Brendan Burns, Councilmember Bill Garner, Councilmember Joe Hornat, Councilmember Mary Snider, Councilmember Mike Zinkin, Councilmember PLEDGE OF ALLEGIANCE Mayor Hiremath led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Communications Administrator Misti Nowak announced the upcoming Town meetings and events. COUNCIL REPORTS Councilmember Hornat reminded the public that the May 19th regular Town Council meeting was on a Thursday. Councilmember Garner reported that the first annual Slide the City special event was held on Saturday, April 30 and was very successful. DEPARTMENT REPORTS Water Utility Director Philip Saletta announced that May 1st marked the 20th anniversary of the ownership and operation of the water utility by the Town. On May 1, 1996, operations for the Canada Hills Water Company and Rancho Vistoso Water Company 5/4/16 Minutes, Town Council Regular Session 2 were transferred to the town. At that time, there were 9,800 water service connections and now, there were approximately 19,300 water service connections. ORDER OF BUSINESS Mayor Hiremath reviewed the order of business and said it would stand as posted. INFORMATIONAL ITEMS CALL TO AUDIENCE Oro Valley resident Tom Comi said the current playing conditions at both El Conquistador golf courses were the best in years but was concerned that the current conditions couldn't be maintained without additional capital improvements. He strongly encouraged Council to implement the town's December, 2014 proposal to add the needed funding for golf course improvements. Oro Valley resident Dana Whitson was concerned with the safety of the crosswalk at Canada Hills Drive, crossing La Canada Drive, due mainly to southbound traffic. He urged Council to install a crosswalk signal at this location to alert southbound drivers on La Canada Drive of pedestrians crossing. Vice Mayor Waters directed staff to look into the crosswalk concern at Canada Hills Drive. Town Manager Greg Caton said staff had made a request to the Regional Transportation Authority (RTA) to help fund improvements to the crosswalk but the request was denied. Mr. Caton said the town was looking at alternative funding options to increase the safety of the intersection. PRESENTATIONS 1.Art Ambassador Sasha Case -Veteran and Youth Art Exhibit Art Ambassador Sasha Case gave an overview of the Veteran and Youth Art Exhibit. Erin Carpenter, Madeline Penna and Jenna Hurst from Canyon Del Oro High School discussed and presented their artwork on display in the Council Chambers. CONSENT AGENDA A.Minutes - April 13 and 20, 2016 Councilmember Zinkin requested to remove item (A) from the Consent Agenda for discussion. Councilmember Zinkin requested to amend the April 20, 2016 regular Town Council meeting minutes regarding Regular Agenda item #4 pertaining to possible direction regarding potential Oro Valley bonding to fund an incubation center at Innovation 5/4/16 Minutes, Town Council Regular Session 3 Park. Councilmember Zinkin said they never discussed bonding options and he would like the minutes to reflect that. Mayor Hiremath directed staff to amend the minutes to reflect that there was discussion for direction regarding potential Oro Valley bonding to fund an incubation center at Innovation Park and that ultimately, no direction was given to the Town Manager. MOTION:A motion was made by Councilmember Zinkin and seconded by Councilmember Hornat to approve item (A) with the proposed changes. MOTION carried, 7-0. REGULAR AGENDA 1.DISCUSSION AND POSSIBLE ACTION TO DESIGNATE A VETERANS AND FIRST RESPONDERS LIVING MEMORIAL AT NARANJA PARK Economic Development Manager Amanda Jacobs presented item #1. The following individuals spoke in support of item #1. Oro Valley resident Dick Eggerding Oro Valley resident Steve Didio Oro Valley resident Allan Dankwerth Discussion ensued amongst Council and staff regarding the proposed memorial. MOTION:A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to approve designating a Veterans and First Responders Living Memorial at Naranja Park. MOTION carried, 7-0. 2.PUBLIC HEARING: ORDINANCE NO. (O)16 -04, REZONING AN APPROXIMATE 141-ACRE PROPERTY LOCATED ON THE SOUTHEAST CORNER OF LA CHOLLA BOULEVARD AND LAMBERT LANE FROM R1-144 TO R1-43 AND USE OF THE MINIMUM LOT SIZE AND BUILDING HEIGHT FLEXIBLE DESIGN OPTIONS Senior Planner Michael Spaeth presented item #2 and outlined the following: -Purpose -Location Map -Tentative Development Plan -General Plan - Neighborhood Compatibility -General Plan - Road Widening 5/4/16 Minutes, Town Council Regular Session 4 -General Plan - Land Use -General Plan - Environment -Conservation Subdivision Design -Flexible Design Options -Public Participation -Summary and Recommendation Mayor Hiremath opened the public hearing. The following individual spoke in support of item #2: Oro Valley resident Karen Stratman The following individuals spoke in opposition to item #2: Oro Valley resident Ken Gardiner Oro Valley resident Carol Hunter The following individual spoke on item #2: Oro Valley resident Bill Fritz Mayor Hiremath closed the public hearing. Paul Oland, representative for the WLB Group and representing the property owner, spoke on the proposed rezoning. Discussion ensued amongst Council, Mr. Oland and staff regarding the proposed rezoning. MOTION:A motion was made by Councilmember Zinkin and seconded by Councilmember Burns to adopt Ordinance No. (O)16-04, approving the proposed rezoning and use of the minimum lot size and building height flexible design options, subject to the conditions included in Attachment 1, with the addition that the last sentence under Engineering condition of approval #5 shall read: The reduction shall be to an amount that has the effect of making existing residential structures located on immediately adjacent downstream properties, as shown on the Tentative Development Plan, eligible to be removed from the TOWN/FEMA floodplain AND LOTS 64-69 BE DESIGNATED AS SINGLE STORY LOTS, finding that the request is consistent with the General Plan. MOTION carried, 7-0. Mayor Hiremath recessed the meeting at 7:54 p.m. Mayor Hiremath reconvened the meeting at 8:05 p.m. 5/4/16 Minutes, Town Council Regular Session 5 3.PUBLIC HEARING: ORDINANCE NO. (O)16 -06, AMENDING SECTION 22.9 OF THE ORO VALLEY ZONING CODE REVISED RELATED TO MINOR FINAL PLAT AMENDMENTS Planning Manager Bayer Vella presented item #3 and outlined the following: -Purpose -Proposal -Summary and Recommendation Mayor Hiremath opened the public hearing. The following individual spoke in support of item #3. David Glinski, builder and member of the Southern Arizona Home Builders Association Mayor Hiremath closed the public hearing. Discussion ensued amongst Council and staff regarding the proposed ordinance related to minor final plat amendments. MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to adopt Ordinance No. (O)16-06, amending Section 22.9 of the Oro Valley Zoning Code relating to Minor Final Plat Amendments, finding the amendment would allow the ability to approve minor changes which are consistent with the approved subdivision plat and that Council shall be notified of each administrative approval. MOTION carried, 7-0. 4.PUBLIC HEARING: RESOLUTION NO. (R)16 -16, AUTHORIZING AND APPROVING AN INCREASE TO THE BASE RATE FOR THE STORMWATER UTILITY FEE, REPLACING RESOLUTION NO. (R)07-127 Development and Infrastructure Services Director Paul Keesler presented items #4 and #5 and outlined the following: -Stormwater Utility Management Program -Utility Funding -What is an ERU (Equivalent Residential Unit) -Commercial Stormwater Utility Fee Example -Stormwater Utility Fee Review -Rate Review and Analysis Timeline -Rate Review & Analysis Results -Reason for Fee Increase -What Does the $1.60/Month Increase Pay For 5/4/16 Minutes, Town Council Regular Session 6 -Public Comment Summary -Recommendation Summary Mayor Hiremath opened the public hearing. The following individual spoke in support of items #4 and #5: Oro Valley resident and member of the Oro Valley Stormwater Utility Commission Mike Stankiewicz Mayor Hiremath closed the public hearing. Discussion ensued amongst Council and staff regarding the proposed Stormwater Utility fee increase. MOTION:A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to approve Resolution No. (R)16-16, authorizing and approving an increase to the base rate for the Stormwater Utility fee, replacing Resolution No. (R)07-127. MOTION carried, 5-2 with Councilmember Garner and Councilmember Zinkin opposed. 5.PUBLIC HEARING: ORDINANCE NO. (O)16 -07, AMENDING THE TOWN OF ORO VALLEY TOWN CODE, CHAPTER 15, ARTICLE 24, SECTION 15-24-13, STORMWATER UTILITY FEE SYSTEM, SUBSECTIONS 15-24-13(A)(9), 15-24- 13(C)(4), 15-24-13(G)(3) AND 15-24-13(G)(4), DECREASING THE EQUIVALENT RESIDENTIAL UNIT (ERU) VALUE THEREBY INCREASING THE RATE FOR COMMERCIAL PROPERTIES FOR THE TOWN OF ORO VALLEY STORMWATER UTILITY; REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER MOTION:A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to approve Ordinance No. (O)16-07, amending the Town of Oro Valley Town Code, Chapter 15, Article 24, Section 15-24-13, Stormwater Utility fee system, subsections 15-24-13(a)(g), 15-24-13(g)(3) and 15-24-13(g)(4), decreasing the equivalent residential unit (ERU) value thereby increasing the rate for commercial properties for the Town of Oro Valley Stormwater Utility; repealing all resolutions, ordinances, and rules of the Town of Oro Valley in conflict therewith; preserving the rights and duties that have already matured and proceedings that have already begun thereunder. MOTION carried, 5-2 with Councilmember Garner and Councilmember Zinkin opposed. 5/4/16 Minutes, Town Council Regular Session 7 6.DISCUSSION AND POSSIBLE ACTION REGARDING AN ENERGY EFFICIENCY IMPROVEMENT PROJECT AT THE ORO VALLEY COMMUNITY CENTER Finance Director Stacey Lemos presented item #6 and outlined the following: -Background -Two Options for Consideration -Project Financing Options -Council Approval Requested -Next Steps Discussion ensued amongst Council and staff regarding the proposed energy efficiency improvement project at the Oro Valley Community Center. Mayor Hiremath said item #6 would be continued to the May 19 regular Town Council meeting. 7.DISCUSSION AND POSSIBLE DIRECTION FOR A REQUEST FOR PROPOSALS TO SELECT A FIRM TO ASSIST WITH THE RECRUITMENT OF THE NEW TOWN MANAGER Councilmember Zinkin presented item #7. Discussion ensued amongst Council and staff regarding the Request for Proposals (RFP) process to assist with the recruitment of a new Town Manager. Town Council directed staff to start the RFP process to recruit a new Town Manager by utilizing cooperative contracts to expedite the process. FUTURE AGENDA ITEMS Councilmember Zinkin requested a future agenda item to be placed on the May 19 regular Town Council meeting agenda to discuss rezoning the golf course property, seconded by Councilmember Garner. Councilmember Garner requested a future agenda item to discuss the possibility of bonding to fund stormwater improvements, seconded by Councilmember Burns. CALL TO AUDIENCE No comments were received. ADJOURNMENT 5/4/16 Minutes, Town Council Regular Session 8 MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to adjourn the meeting at 9:54 p.m. MOTION carried, 7-0. Prepared by: _________________________ Michael Standish, CMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 4th day of May, 2016. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _______ day of _______________________, 2016. ___________________________ Julie K. Bower, MMC Town Clerk Town Council Regular Session Item # B. Meeting Date:05/19/2016 Requested by: Amanda Jacobs Submitted By:Amanda Jacobs, Town Manager's Office Department:Town Manager's Office Information SUBJECT: Visit Tucson Quarterly Report: January 1, 2016 - March 31, 2016 RECOMMENDATION: This report is for information only. EXECUTIVE SUMMARY: The FY 2015/16 Financial Participation Agreement (FPA) between the Town of Oro Valley and Visit Tucson stipulates that a quarterly report be compiled by Visit Tucson and submitted to the Economic Development staff and Town Council. The enclosed report satisfies the FPA requirement for the third quarter of FY 2015/16. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: The FY 2015/16 FPA between the Town of Oro Valley and Visit Tucson is funded with $215,000 from the Bed Tax Fund. SUGGESTED MOTION: N/A Attachments Visit Tucson FPA Visit Tucson 3rd Quarter Report RESOLUTION NO. (R)15-42 A RES O LUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING A FINANCIAL PARTICIPATION AGREEMENT BETWEEN THE TOWN OF ORO V ALLEY AND THE METROPOLITAN TUCSON CONVENTION AND VISITORS BUREAU WHEREAS, purs ua nt to A.R.S. § 9 -500.11 , th e Town ma y appropriate pub li c monies fo r and in connection w ith economic d eve lopmen t activities as long as there is adequate consideration; and WHEREAS, the Town desires to continue to prom ote a bu s in ess env ironment in Oro Va ll ey that enhance s eco nomic vitalit y and impro ves the qua lit y of life for its reside nt s ; and WHEREAS, t he Town of Oro Valley des ires t o enter in to a Financ ia l Partic ipatio n Agree me nt w ith t he Metropo li tan T ucso n Convent io n and V is it ors Bureau (MTCVB); and WHEREAS, it is in th e best int erest of t he Town to enter into the Financial Participat io n Agreement with the MTCVB , attached hereto as Exhi bit "A" and in co rpora ted here in by this reference , to set fort h t he term s and conditi ons of the Agree me nt. NOW, THEREFORE, BE IT RESOLVED by the Mayor a nd Council of the Town of Oro Valley, Arizona, that: SECTION 1. T he F in anc ia l Pm1i c ip atio n Ag reement between the Town of Oro Valley a nd the Metropolitan Tucson Co n ven ti on and Visitors Bureau, attached hereto as Exhib it "A", is hereby authorized a nd a pproved . SECTION 2. Th e Mayor and ot her adm inistrative offici a ls are he re by authorized t o take such steps as necessary to execute and im plement the terms of th e Ag reement. PASSED AND ADOPTED by th e Mayor and Council of the Town of Oro Va ll ey , Arizo na this 3rd day of June, 20 15. TOWN OF ORO VALLEY Dr. Sati sh I. Hiremath , ayor ATTEST: APP~~ TOb ins~ Lega l serv~ir ector Date: -------'6~/~yl-l-lL:..-J -=--.ttJ I---,-{_ EXHIBIT" A" Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT THIS AGREEMENT is made and entered int o t hi s I ~-\-da y of 1'<-1 I Y 20 15 , b y and betwee n the Town of Oro Va lle y, a muni c ipal corpo rati o n, h ere inafte r call ed the "Town " and th e Metropolitan Tucson Convention and Visitors Bureau, a non-p rofit co rp o ration , h e re in afte r c a ll ed th e " Age nc y." WITNESSETH WHEREAS, it has been determined that the activities of Agency are in the public int erest, and are s uch as to improve and prom o t e the public we lfa re of th e Town ; and WHEREAS, the Mayor and Co uncil have determined t hat to finan c iall y participate in the promotion of the activities o f Age nc y is a public purpose in that the activities co nfer direc t benefit ofa ge neral c haracter to a s ign ifi cant pa tt of th e public. NOW THEREFORE, in consideration of the mutual covenant s a nd co nd it ion s hereinafter set fort h, t he patti es hereto do mutually ag r ee as fo ll ows: Section 1. Definitions A. To ur Operator -a person w ho arranges and/o r o rgani zes g ro up s of people to travel toget her to a destination and w h o a lso o r gan izes t our packages and advertises th e m for people to bu y . B. Travel Agent Impressio ns -th e number of travel agents who wo uld lik e ly read a tour brochure w hi c h a tou r o pe rato r pro duced to promote tours t hat he or s he o rga ni zed. Section 2. Statement of Purpose Age nc y wil l in it ia te, impl e m e nt and administer a comprehensive sales promotion and advettising program to attract an increasing number of co nv e nti o n dele gates and vaca ti o nin g t o uri sts to th e T own, thereby providing revenu es to the community through transient rental and sa le s taxes, and co ntributin g to th e ove rall econom ic growth and continued viability of the tourism and ho sp itality industry . Section 3. Services to be Performed by Agency Agency performance m eas ur es ou tlin ed below are for FY 2015-16 (Jul y 1,20 15 -June 30, 20 16). Th e p erfo rman ce m easures for FY 2016-17 (Jul y I , 20 16 -Jun e 30, 20 17) wi ll be determined at t he end of FY 2015 -1 6. The perfo rmance m easures for FY 2 017 -18 (J ul y 1,2017 -June 30, 2018) w ill be determined at the end ofFY 20 16-2017. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Convention Sale s & Sports Leads for Oro Valley properties Site Inspections for Oro Valley properties Future Bookings for Oro Valley properties , Future Room Nights for Oro Valley properties 1 , Travel Industry Sales Leads/services for Oro Valley properties - Tour operators receiving Oro Valley promotion Tour operator catalog impressions for Oro Valley properties Communications Oro Valley will be featured in the Official Visitors Guide, along with the surrounding jurisdictions , Provide Oro Valley with a l/3-page ad in printed 2016 Official , Visitors Guide & full-page ad in iPad version olthe guide 1 Promote Oro Valley events & attractions on CVB's website & social media sites. Information will be provided by Economic Development Division staff or New Media Developer. Marketing i Feature Oro Valley's aquatic facility in online sports facility guide Produce a finished video of Oro Valley Aquatic Center and Oro Valley Community and Recreation Center and EI Conquistador Golf and Tennis, which can be used on CVB website, Oro Valley website and promoting the destination to special event operators. Generate unique visitors to MTCVB web site Ge nerate unique visitors to Oro Valley via MTCVB web site 255 28 23 10,500 35 750 1,000,000 yes yes yes yes yes 1,100,000 25,000 I Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Provide quarterly reports with monthly breakouts of unique visitors to the VisitOroValley .org microsite to the New Media Developer and Economic Development Manager for these relevant pages : I http://www.visittucson.orgfabout/oro-valley/ http://www.vis ittucson .orgfabout/oro- , valley/accommodations/ I http://www.vis ittucson .orgfabout/oro-valley/restaurants/ I http://www.visi ttucson .orgfabout/oro-valley/arts- , entertainment/ , http://www.visittucson .orgfabout/oro-valley/outdoor- i recreation/ the report I The report should include the following information : , Total Unique Users for Mon t h Demographics I • Age I • Gender Location (Top 10) Technology (Top 10) • Browser & Operating System • Mobile Device & mobile operating system I Top 10 Referrals to VisitOroValley .org Microsite Pageviews, Bounce Rate and Average Session Duration i Town officials may attend trade shows with Visit Tucson. Town officials will be responsible for their travel expenses; however, Visit Tucson will cover the registration fees for Town officials, with those fees counting toward the tourism- activities rebate to the Town. , Host www.visitorovalley _org and update the site, based on information provided by the Economic Development Manager or New Media Developer. Promote Oro Valley as a Winter Training destination for Cycling & Swimming on CVB's website & social media sites. ye s yes yes yes Town of Oro Valley FINANCIAL PARTlCIPA TION AGREEMENT Tucson Sports Provide total tourism based direct spending and total tourism based impact numbers from Visit Tucson Sports events held I in Oro Valley r Film Scout Steam Pump Ranch and other Oro Valley destinations for film opportunities Provide information on equipment, crew and local suppliers as needed Provide information to film and television companies about locations and accommodations in Oro Valley, as needed General Support Rebate 5% of Oro Valley's 2015-16 investment in Visit Tucson into tourism-related activities that benefit the Town Consult with Town staff & officials on tourism sales & I marketing initiatives, including, but not limited to, promoting Town venues to spec ial event operators, Mexico & leisure marke ting, & group sales initiatives One Town official will serve on MTCVB Board of Directors Sectio n 4. Serv ices t o be Provid ed by the Tow n yes yes yes yes $10,750 yes yes A ll fund in g is subject to th e Town 's budget app rop riati o ns. Fo r thi s Agreement, $215 ,000 sha ll be a ll ocated to Agency. Sectio n 5. Responsibility for Open Records Agency agrees to ope n to the public al l rec o rd s relating to any fund s direct ly received from the Town t hat Agency di stributes to a ny orga ni zat io n and lo r indi v idual. Section 6. Eval uation Crite r ia and Reporting A. Agency agrees t o su bmit to the Town, through the Econ o mic Devel op ment Divis io n, quarterly re po rts add ressi ng the progress of the Agency in ach ieving its performance measu re s listed in Section 2. Reports s hall be s ubmitted t o the Economic Deve lopment Manage r within thirty (30) work ing day s of the e nd of t he ca lendar quarter. B. Agency agrees to review and prese nt s uch quarterl y re po rt s to the Town Cou ncil in o pe n mee tin gs o n an "as req uested " ba s is. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Section 7. Accountability Agency shall maintain a true and accurate accounting system which meets generally accepted accounting principles. and which is capable of properly accounting for all expenditures and receipts of Agency on a timely basis. In addition, Agency shall maintain evidence of its compliance with the nondiscriminati o n provisions of this Agreement. Agency shall provide the Finance Department of the Town, 15 days after MTCVB Board approval , a copy of the financial audit of Agenc y's operations by an independent certified public accountant, along with any management letter and , if applicable, Agency's plan for corrective action. At any time during or after the period ofthis Agreement, the Town Finance Department and /or a Town agent may audit Agency's overall financial operation or compliance with the nondiscrimination clause of this Agreement for the Agreement period. Agency shall provide any financial reports , nondiscrimination policies and procedures or other documentation necessary to accomplish such audits. Section 8 . Matching Grants Agency agrees to obtain Mayor and Council approval prior to applying for any matching grants involving the commitment of Town funds. Section 9. Nondiscrimination Agency, in its employment policies and practices, in its public accommodations and in its provision of services shall obey all relevant and applicable , federal , state, and local laws , regulations and standards relating to discriminations, biases, and /or limitations, including, but not limited to, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967 , the Americans with Disabilities Act of 1990 , the Arizona Civil Rights Act, the Arizonans with Disabilities Act, the Human Relations provisions of the Oro Valley Code, and the Mayor and Council policy adopted on September 25, 2000, prohibiting the direct or indirect grant of discretionary Town funds to organizations that have a policy of exclusionary discrimination on the basis of race , color, religion , ancestry, sex, age, disability, national origin, sexual orientation, gender identity, familial status or marital status. See Administrative Guidance Re: Non-Discrimination Policy for Programs Funded by the Town of Oro Valley, attached and incorporated herein by this reference. Section 10. Sub-recipient Funding Agreements Agency agrees to include in all of its sub-recipient funding agreements the nondiscrimination provisions contained in Section 8 herein. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Section 11. Term of Agreement This Agreement between parties as described above shall be effective from July I , 2015 through June 30 , 2018. A. The Mayor and Council of the Town determine the services of Agency are in the public interest and allocate funds therefore ; and B. The parties mutually agree to a scope of services to be provided by Agency in any subsequent fiscal year. C. If the Town annexes any resorts or hotels , or new resorts or hotels are built in the Town during this agreement , the payments the Agency receives from the Town will be renegotiated. At the end of the FY2017/18 referred to above, the provisions of this agreement will be subject to review and renegotiations by the Town and the Bureau. Section 12. Payment Withholding, Reduction, or Termination The Town may withhold whole or part of the scheduled payment, reduce , or terminate funding allocations to Agency if: A. Services are not rendered. B. Agency fails to supply information or reports as required. C . Agency is not in compliance with agreed upon disbursement documentation and/or other project performance. D. Agency fails to make required payments to subcontractors. E. The Town has reasonable cause to believe Agency is not In compliance with the nondiscrimination clause of this Agreement. F. The Mayor and Council fail to appropriate all or part of the funds for this Agreement. Such payment reductions or payment termination may result in Agency receiving a lesser total Town allocation under this Agreement than the maximum funding allocated. If reasons for withholding payments other than non-appropriation of funds have been corrected to the satisfaction of the Town , any amounts due shall be processed. The Town will be reimbursed for any funds expended for services not rendered. In addition, Agency shall return to the Town any Town funds provided pursuant to this Agreement that have not been expended by June 30 , 2018. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Section 13. Termination of Agreement This Agreement ma y be terminated at any time by mutual written consent , or by either party giving thirty (30) days written notice to the other party or at such time , as in the opinion of the Town , Agency 's performance hereunder is deemed unsatisfactory. Section 14. Method of Payment A. The parties have agreed that Agency will receive from the Town an amount not to exceed $215 ,000 for FY20 15116. The Agency will receive an amount not to exceed $250 ,000 for FY20 16-17 and an amount not to exceed $275,000 for FY20 17-18. Disbursement offunds by the Town is subject to the annual appropriation by the Town Council and the limitations of the state budget law. Payments shall be made on a quarterly basis commencing July I , 2015. Payments are to be made within forty (40) days after the close of each preceding quarter. B. It shall be the responsibility of the Agency to obtain funding from sources other than the Town. Financial participation agreements with other governments and government agencies, grants , donations, memberships and any other sources offunding as may become available from time to time shall be included as part of the annual budget submission. Section 15. Indemnification Agency agrees to indemnify, defend and save harmless the Town , its Mayor and Council , appointed boards, committees, and commissions, officers , employees , and insurance carriers , individually and collectively, from all losses , claims , suits, demands, expenses , subrogations, attorney's fees, or actions of any kind and nature resulting from personal injury to any person, including employees of Agency or of any subcontractor employed by Agency (including bodily injury and death); claims based upon discrimination and/or violation of civil rights; or damages to any property, arising or alleged to have arisen out of the work to be performed hereunder, except any such injury or damages arising out of the sole negligence of the Town , its officers, agents , or employees. Workers ' Compensation insurance and/or self-insurance carried by the Town do not apply to employees or volunteers acting in any capacity for Agency. Section 16. Insurance Agency agrees to: A. Obtain insurance coverage of the types and amounts required in this Section and keep such insurance coverage in force throughout the life of this Agreement. All policies will contain an endorsement providing that written notice be given to the Town at least thirty (30) calendar days prior to termination , cancellation, or reduction in coverage in any pol icy. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT B. The Comprehen sive General Liability Insurance policy w ill include the Town as an additional insured wit h respect to liability arising out of t he performance of this Agreement. C. Agency wi ll provide and maintain minimum insurance limit s as fo ll ows: COVERAGE AFFORDED I. Workers' Compensation 2. Employer 's Liabi lit y 3. Comprehensive General Liability In surance -- Including: (I) Products and Completed Operations (2) Blanket Contractua l LIMITS OF LIABILITY Statute $100,000 $1,000,000 -Bodily Injury and Combin ed Sing le Limit $100 ,000 Property Damage D. Agency sha ll adequately insure itself against claims based upon unlawful discrimination and vio lation of c ivi l ri ghts. The cost of this insurance shall be borne by Agency. Section 17. Use of the Town Logo The Town Logo s hall be used for the recognition of the T own's contribution to Agency only. Section 18. Conflict ofInterest Thi s Agreement is subject to the conflict of interest provisions of A.R.S. § 38-5 11 , et seq. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written. TOWN OF ORO VALLEY, " mo"i,i""i ""~"mH" ~ 10 ~/~-$ Dr. Satish I. Hiremat , as Mayor and not personally ATTEST: J 'e K. Bower, as Town Clerk not personally Date: it? Itt / J IC / f Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT METROPOLITAN TUCSON CONVENTION AND VISITORS BUREAU, a non-profit Corporation b±M~ Agency Representative and not personall y State of Arizona ) ) ss . Cou~of ) ~ On this ~ day of 9;l unR ,20 15, ~ J)e.~ ,known to me to be the person whose n me IS subscribed to the wlthm mstrument, personally appeared before me and acknow ledged t ha t he /she executed the same for the purposes contained. Given under my hand and sea l on 9U41..f /5, ,2015. ~ My Comm ission Expires: '!1 Notary 23 /YlaVCJ, U)/}? , ®. RONDA THOMAS -Notary Public -Arizona ., , Pima County • • My Comm. Expire. Mar 23.2016 VW1 tucs nn '.SeuI'I C:lllad\ Arrtf!1I1 IlaRU'" T1X3Iln. 4n:ma Bl'01 &'G.I3U35O "'"'--' f 51O_,71IIl QUARTERLY PROGRESS REPORT January through March 2016 Submitted To: Amanda Jacobs , Economic Development Manager By: Brent DeRaad, President/CEO In accordance with Resolution No.(R) 15-42 Visit Tucson will initiate, implement and administer a comprehensive sales, promotio n and advertising program to attract an increasing number of convention delegat es and vacationing tourists to the Town, thereby providing revenues to the community through transient rental and sales t axes, and contributing to the overall economic growth and continued viability of the tourism and hospitality indust ry. Below is data on activity that Visit Tucson has addressed through this quarte r and fiscal year. Ongoing focuses for Visit Tucson will be attracting meetings and leisure travelers to Hilton EI Conquistador and other Town hotels, bringing competitions to the Oro Valley Aquatic Center, endurance events to the Town, and marketing attractions, including EI Conqu istador Golf & Tenni s and Tohono Chul Park . Key Measures of Performance Adopted FY Current FYTD FYTD 2016 Quarter 2016 2015 Convention Sales Sales Leads 255 120 281 262 Site In spections Future Bookings Room Nights of Future Bookings Travel Industry Sales Book ings/Services Promote to Targeted Tour Operator Clients Im pressions Via Tour Operator Catalogs Marketing Unique Visitors to Visit Tucson Website Unique Visitors to Oro Valley via Visit Tucson Website Visit Tucson's 2015-16 Budgeted Revenue City of Tucson: Pima County: Town of Oro Valley: Pascua Yaqui Nation: Tohono O'odham Nation: Private Sector: Total : Budget $3,312,627 $3,200,000 $215,000 $75,000 $75,000 $756,550 $7,634,177 28 23 10,500 35 750 1,000,000 1,100,000 25,000 Percentage 43% 42% 3% 1% 1% 10% 100% 12 10 2,184 24 224 1,6 43,200 337,174 6,984 51 21 30 24 10,603 10,560 35 29 890 866 2,033,200 2,200,000 786,453 1,366,154 18,672 27,029 fR£E ~lJR..SEL{ OWl. tues n 1!»s.utt Chlllt1l An!Id 5Z!U:M "I' Tot"'!\. A!111JN ft19t mDtaso -...it'---t f i3.d.Ml18M January-March 2016 Oro Valley Highlights Page 2 Additional 2015-16 Visit Tucson Performance Measures 1. Oro Valley will be featured in the Official Visitors Guide, along with the surrounding jurisdictions. Result: Oro Valley and the northwest corridor are featured on page 21 of the 2016 Official Visitors Guide, which was published in late January 2016. Oro Valley assets are also mentioned on the following pages of the guide: • Page 11: EI Conquistador Golf & Tennis, Pusch Ridge and Golf Club at Vistoso • Page 17: Catalina State Park and Canada del Oro Riverfront Park • Page 28: Arizona Distance Classic • Page 30: Oro Valley Holiday Festival of the Arts • Page 31: Town of Oro Valley-1/2-page ad (upgrade from 1/3-page ad per contract) • Page 33: Hilton EI Conquistador Resort-paid 1/2-page ad • Page 36: Red Lion Inn & Suites, member listing • Page 38: Hilton EI Conquistador Resort , member listing • Page 39: Arizona Distance Classic, member listing • Page 41: Tohono Chul, member listing • Page 42: Tohono Chul -paid 1/6-page ad • Page 42: Panera Bread, member listing • Page 43: Noble Hops, member listing • Page 44: Tohono Chul Garden Bistro, member listing • Page 45: EI Charro Cafe, member listing & Noble Hops, 2'd member listing • Page 53: Greater Oro Valley Chamber of Commerce, member listing • Page 56: Oro Valley on metro Tucson map • Page 59: Oro Valley on regional map Professional Pl ann ers' Edition (M ee ting Plann e rs) Same as above, plus: • Page 64: Tohono Chul photo • Page 65: Tohono Chul mention • Page 68: EI Conquistador Golf & Tennis photo • Page 80: Hilton EI Conquistador Resort-paid Yz-page advertorial & paid Yz-page ad • Page 83: Hilton EI Conquistador Resort , meeting-space specs • Page 90: Tohono Chul, meeting-space specs • Page 92: Noble Hops, member listing 2. Provide Oro Valley with a 1/3-page ad in the printed 2016 Official Visitors Guide & a full-page ad in the iPad version of the guide. Result: A half-page ad was provided (page 31) to the Town in the printed guide. The iPad version will be completed in spring 2016. OWl tues n IlIf.s...-.CIl""t.1t~u QUHIIIf ~rt,AnlIlN~ Imf3US _t'---! j S2II*_ January-March 2016 Oro Valley Highlights Page 3 3_ Promote Oro Valley events and attractions on Visit Tucson's website and social media sites_ Information will be provided by Economic Development division staff or by New Media Developer_ Results: Visit Tucson (Facebook) March 23 at 9:55am · This Saturday, Summit Hut and the towns of Oro Valley and Marana will host. Move Across 2 Ranges, a hiking challenge to explore nature and get active I Registration includes: Event Day Support, Snacks, Trail Passport, Raffle Entry, Access to Trailheads and Ticket to Packet Pick~up Party & "Managed the Move" After Party at Cata lina State Park . For more i I :.:!."~~~'ale Park tomorrow and enjoy an outdoor concert! -http ://bit.ly/103LLe7 Tucson AZ @VisitTucsonAZ Feb 16 ... ~:::.:;:::..::::::..::;::.~..::::, Valley Cruise , BBQ, & Blues Festival: http ://bit.ly /1037bZ1 fRn roUI\5£Lf. llW1. tues n IIJlStutlthlll~t,4wulIi. imQlt'" T ... a .. ,~, kttQI'¥!I!l'f' bl:aPSO Mltt.:.. .. 15.11)". January-March 2016 Oro Valley Highlights Page 4 Promote Oro Valley events and attractions on Visit Tucson's website and social media sites . Information will be provided by Economic Development division staff or by New Media Developer (continued): Hiltor,EllColnqlJisltador g HIItonEICon Mar 24 rese",'e'i"ns Easter Bru nch l Call: (520) 544-5000 or online at: Lf"', "011'(: I t$DU)(1Io .-G1Ii t'll,HHI IU NDAT, MAl(N J1'" IIO tSOto",·,.. ~ .... __ ........... ..........u Tucson AZ Retweeted Tohono Chul (£TohonoChulPark Mar 17 Our Spring Planl Sa le is Ihis Salurday & Sunday. Huge selection of nalive & hardy plants! http://bil.ly/IVCkQAG 4. Feature the Oro Valley Aquatic Center in Visit Tucson's online sports facility guide. Result: The Oro Valley Aquatic Center is featured year-round in Visit Tucson Sports' online sports facility guide: http://www.visittucson .o rg/sports/faci l ities/aguaov/ 5. Produce a finished video of Oro Valley Aquatic Center and Oro Valley Community and Recreation Center and EI Conquistador Golf and Tennis, which can be used on Visit Tucson's website, Oro Valley's website and promoting the dest i nation to special event operators. Result: Town staff has reque st ed that Visit Tucson create the finished video prior to the State of the To wn luncheon in October 2016. Visit Tuc so n has shot some v ideo for this production and will continue to gather footage in the coming month s. This video is expected to be at least 90 seconds lon g and encompass hikin g and other de st ination elements in addition t o the aquatic center, go lf and t ennis. fRE E }VUI\5EL{ ()Wl tues n 1.SooAIC"",.t."~w~ UlUiltll11 rUClllll, AfllONr.,70J 1OO-IJI$3SI ",,1'-.. '5.10.114'* January-March 2016 Oro Valley Highlights Page 5 6. Provide quarterly reports with monthly breakouts of unique visitors to the VisitOroValley.org microsite to the New Media Developer and Economic Development Manager for these relevant pages: http://www.visittucson.org!about!oro-valley! http://www.visittucson.org!about!oro-valley! accommodati ons! http://www.visittucson.org!about!oro-valley!restaurants! http://www.visittucson.org!about!oro-valley!arts-entertai n ment! http://www.visittucson.org!about!o ro-valley! outdoor-recreation! The report should include the following information: 1) total users for the month; 2) demographics, including age and gender; 3) location (top 10); 4) technology (top 10), including browser & operating system and mobile device & mobile operating system; 5) top 10 referrals to VisitOroValley.org microsite; 6) page views; 7) bounce rate; and 8) average session duration. Result: This January-March 2016 report is being provided to Town staff. 7. Town officials may attend trade shows with Visit Tucson staff at the expense of the Town, except for the United States Sports Convention. Visit Tucson will cover the registration fees for Town officials with those fees counting toward the tourism-activities rebate to the Town. Results: Arizona Distance Classic-In January 2016, Amanda Jacobs, the Town's Economic Development Manager, Amanda Jacobs, and representatives from Hilton EI Conquistador Resort and M3Sports (Arizona Di sta nce Classic) promoted the Arizona Distance Classic to runners at the Rock 'n' Roll Marathon in Phoenix. Visit Tucson paid the $1,668 for the expo booth and all participants paid their own travel expenses. 8. Host www.visitorovalley.org and update the site based on information provided by the Economic Development Manager or New Media Developer. Result: A thorough list of accommodations , arts & entertainment, outdoor recreation and restaurants is listed on the website. Visit Tucson works with Town staff to update information on this website. 9. Promote Oro Valley as a winter training destination for cycling and swimming on Visit Tucson's website and social media sites . Result: • Winter training at Oro Valley Aquatic Center is featured at: http ://www . vis ittucson. 0 rg! abo u t! oro-va Iley/w inter -t ra i n i ng-ea pita 1/ an d http://www . vis ittu cson . 0 rg! a bou t!w inter -t ra i n i ng-ea pita Iltra i n i ng -i n-tucso nl • Oro Valley is featured as an ideal destination for cycling, running and hiking at: http://www . vis itt ueson.o rg! a bout!w inter -t ra i n i ng-ea pita I/t ra i n i ng! cyel i ng ! fReE l'OUI\SELf. (ji.dlJ. tucs nn II»S4utI CIlllllll A.t1Hl~. SlD.61.4 IIU T,JC'!u~ ..... ll'r ... ~:rOI 8OOBJl.8JSI "~I~" I !IlOAl1l8l. January-March 2016 Oro Valley Highlights Page 6 10. Provide total tourism-based d i rect spending and total tourism -based impact numbers from Visit Tucson Sports events held in Oro Valley. Result: The direct spending in Oro Valley from sports events that were held between Jul y 1,2015 and March 31, 2016 is $1,632,582 based on 2,334 vis itors filling 2,877 room nights. Touri sm-related sports events held in Oro Valley between Jan. 1 and March 31, 2016, include: Arizona Distance Classic and the Arizona Short Course Age Group Championship. 11. Scout Steam Pump Ranch and other Oro Valley destinations for film opportunities. Result: No new activity occurred between January 1 and March 31, 2016. 12. Provide information on equipment, crew and local suppliers, as needed, to producers of film, television and commercial projects considering shooting in Oro Valley. Re sult: Film Tucson provides information about Oro Valley on an ongoing basis to producers of indepe ndent film s, commercials, realit y television se ries and photo shoots, who are scouting locations in southern Arizona. 13. Rebate 5% ($10,750) of Oro Valley's 2015-16 investment in Visit Tucson into tourism-related activities that benefit the Town. Result: $1,300 -tradesho w booth at American Swim Coaches Association world clinic in Cleveland (September) $2,700 -tradesho w booth at Rock 'n' Roll Las Vegas Marathon expo (November) $1,668 -tradesho w booth at Rock 'n' Roll Phoeni x Marathon expo (January) $1.250 -Arizona Distance Classic-OV Bu cks for runners (March) $6,918 -Total 14. Consult with Town staff & officials on tourism sales & marketing initiatives, including, but not limited to, promoting Town venues to special event operators, Mexico & leisure marketing, & group sales initiatives. Result: We have ongoing conversations among Town staff and Visit Tucson 's marketin g and sports personnel to discuss opportunities to promote the Town's tou r ism attributes and book sports events. 15. One Town official will serve on Visit Tucson's board of directors. Result: Vice Mayor Lou Waters is an active participant on Visit Tuc son's board of directors. Meetings Economic Impact: Per the convention sales metrics listed on page 1, the economic impact of 20 meetings booked between July 1, 2015 and March 31, 2016 by the Hilton EI Conquistador Resort and the Red Lion Inn & Suites Tucson North from Visit Tuc son leads is $2 ,707,555 . Major League Soccer (MLS) Preseason in Tucson: New to Oro Valley this year was the opportunity to house tea ms participating in Major League Soccer Pre seaso n in Tucs o n. Sporting Kansas City and the Columbus Crew stayed at Hilt on EI Conquistador Resort in February generating more than 900 room nights and $225,000 in spe nding on r eso rt rooms and food and beverages. Add itionall y, th ese teams practiced at Naranja Park during thei r stays in Oro Valley. fR£E lVUI\SELf. Vid.i1 tucs n 1011 ~ (hllll"" Arrt.nll' 121)514 I,n Tuet.,,,, "":ONe701 Im .. _ ,,~r.-... , SlOIU" January-March 2016 Oro Valley Highlights Page 7 Major League Soccer (MLS) Preseason in Tucson (continued): Visit Tucson and Pima County have partnered for the past three years to invest in bringing in Major League Soccer teams to train and scrimmage during the first two weeks of February. Additional teams come to our region during the last two weeks of February to participate in the annual Desert Diamond Cup preseason tournament at Kino Sports Complex and to train for the MLS regular season . We were pleased to include Oro Va ll ey this year. Visit Tucson Tourism Update : Visit Tucson purchased a full-page ad in the Sunday, Feb. 7, 2016 Arizo na Daily Star and dedicated it to promoting its work to generate sports tourism economic impact in Tucson, Oro Valle y and unincorporated Pima Count y. Vi sit Tuc son included a sidebar article on the U.S. Synchronized Swimming Champion ships coming to Oro Valley Aquatic Center. Additionally, the Ari zona Distance Classic was mentioned (enclo sed). Value: $500 . r~tE YOUI\S£Lf. ~ Google Analytics Content Drilldown All » PAGE PAT H LEVEL 1:/abouU Explorer All Users 6.20% Pagelliews • Page vi ews 100 February 2016 lii'hiS data was filtered with the following fitter ex pression: o ro Page path l evel 2 Pag ev iew s ,. loro-valleyl 4 ,232 % of Total: 0.36% (1,189,391) 4 ,232(100 .00%) Uniqu e Pagevlews 3,468 % of Total : 0.37% (937,011 ) 3,4 6 8 (100.00 0.4) http/twwwlllsittucsonorg-http·/iwww Go to this reoort WWWIIISlttuCSOO.org Jan 1,2016 -Mar 31 ,2016 March 2016 Avg. TIme on Page 00 :01 : 1 0 Avg for View : 00:01 :46 (-33 .81%) 0 0 :01 :10 B o unc e Rat e 38.60 % Allg for View. 43.98% (-12.23%) 3 8.60% ""'Exit 19 .99% AIIg for View: 35.15% (-43 .13%) 19.99% Rowsl -! ofl © 2016 Googl e ~ Google Analytics http l lwww.vlslllucsonorg-httpllwww Go to this report ww\v Vlslttucson.org Jan 1, 20 16-Mar31 , 20 16 Content Drilldown ~~~------------ [some data in th is report may have been removed when a threshold was applied. Learn more ALL » PAGE PATH LEVEL 1: labouU Explo r er A ll Users 6.20% Pagevlews • Pageviews 100 February 2016 T Th is data was filtered using an advanced filter. Page pat h l evel 2 Ag. Pagev lew$ 2,832 % of Total: 0.24% (1,189.391 ) 1. {oro-55-64 803 (28.35%) valley{ 2. loro-BS+ 768 (27.12%) va ll eyl 3. loro-45-54 535 (18.89 %) valleyl 4. loro-25-34 338 (11.94%) valleyl 5. loro- vall eyl 35-44 25 0 (8.83%) B. loro- va ll eyl 18-24 138 (4.87%) Thi s report is based on 248,5 35 sessions (59.25% of sessions). Learn more March 2016 Unique Pageview$ Avg. TIme on Page Boun ce Rate % Exit 2,322 00:01 :15 36.45% 19.00% % of Tota1: 0.25% Avg lor View: 00:01 :46 Avg for View : 43.98% Avg for View: 35.15% (937 ,011) (-29.18%) (-17.11%) (-4 S.96%) 685 (29.SO%) 00:01:14 42.86% 18.31% 613 (26.40%) 00:01 :14 20 .55% 16.67% 402 (17.31%) 00:01 :1 2 24 .59% 17.38% 277 (11.93%) 00:01:14 45.2411/11 20 .12% 223 (9.60%) 00:01:20 57.14% 24.40% 122 (5.25%) 00 :01 :30 62.50% 29.71% Rows1-6of6 © 2016 Google ~ Google Analytics Content Drilldown Some data in this report may have been removed when a threshold was applied . learn more ALL » PAGE PATH LEVEL 1: l a bouV All Users 6.20-10 Pagevlew5 Explorer • Pageviews 100 T This data was filtered using an advanced filter.] Page path level 2 Gender February 2016 Unique Pagevlew s http 1~.vlslttucson org -httpllwww Go to this report www Vlslttucson erg Jan 1, 2016-Mar 31 ,2016 This report is based on 248,535 sessions (59.25% of sessions). learn more March 2016 Pagevlews Avg. TIme on Page Bounce Rate .,4 Exit 1. 2. l ora- valleyl l oro- valleyl female male 2 ,948 % of Total: 0 .25·/11 (1,189,39 1) 1,733 (58.79%) 1,215 (41 .21 %) 2,404 % Of Total: 0.26% (937 .0 11 ) 1,41 3 (58.7 8%) 991 (41 .22%) () 2 01 6 Go ogle 00:01 :15 35.28% Avg for View : 00:01:46 Avg fO( View : 4 3.98 % (-28.97%) (-19.78%) 00:01 :19 34.02% 00:01 :10 37.12% 18.76% Avg lor View: 35.15% (-46.64%) 18.29% 19.42% Rowsl-20f2 ~ Google Analytics Content Drilldown ALL » PAGE PATH LEVEL 1: l aboutJ All U ser s 620% Pagevlews Expl o r er • Pag eviews 100 February 2016 I T Thi s dala was filte red usin g an advanced filter.) Pag e path l eve l 2 City Pagavlaws 4 ,2 47 % of Tot al : 0.36% (1.169.391) 1. lora-Tucson 407 (9.58%) valleyl 2 . l ora-Oro Valley 27. (6.57°!.) valleyl 3. l oro-Phoenix , .. (4.69%) valleyl 4 . l oro-Casas Adobes 100 (2 .35 %) valleyl 5. l oro-P ortland 66 (1.55%) valley' 6 . loro-Catali na 64 va ll eyl Foothills (1.51 %) 7. lora-los Angeles 54 (1.27%) vall eyl 8. lora-Scottsdale 52 (1.22%,) valleyl 9. l oro-Seattle 46 (1.08 %) valleyl 10. l oro-Kansas City 39 (0.92 '4) valleyl http /lwwwvlslttucsonor9 -httpllwww Go 10 this report WWW VISIUUCSon org Jan 1, 20 16-Mar 31,20 16 This report i s bas ed on 248,535 sessions (59.25% o f sessions). l earn more March 2016 Unique Pagevi ews Avg. TIme on Page Bounce Rate % Exll 3,507 00 :01 :11 34.72% 19.78% % of Total: 0.37% Av g for View : 00 :01 :46 Avg for View . 43.96% Avg for View: 35.15% (937 .01 1) (-32,2 8%) (-21.04%) (-43 .7 4%) 327 (9.32%) 00:00:53 40.91 % 22.85% 236 (6.73%) 00:0 1:27 28.17% 29 .03% 162 (4.62%) 00:0 1:08 54.29% 28.14% 88 (2.51%) 00:00 :42 40.00 % 24.00% 54 (1.54%) 00:00;53 0.00 % 12.12% 57 (1.63%) 00:01 :34 28.57 % 15 .62% 46 (1 .31%) 00:02:13 41 .18% 27.78% 44 (1.25%) 00:01 :55 0 .00 % 15.38% 41 (1.17%) 00:02:00 37 .50% 21 .74% 29 (0.83%) 00:01 :37 0 .00% 5.13% Rows 1 -10 0f 698 ~ 20 16 Google ~ Google Analytics Content Drilldown ALL » PAGE PATH LEVEL 1: l ab ouU All Users 6.20% Pagevlews E xpl orer • Pageviews 100 ;0 February 2016 l!.. This data was fittered us in g an advanced filter. I Page path l evel 2 Browse r Pageview$ 4,195 % of Total : 0.35·~ (1 ,189 ,391) 1. 10ro-Chrome 1,490 (35 .52%) valleyl 2. l oro-Safari 1,327 (31.63%) valleyl 3. loro-Internet 785 (18.71 %) va ll eyl Explorer 4 . loro-Firefox 336 (8.01 %) valleyl 5. l oro- valley l Edge 164 (3 .91 %) 6. /oro-Amazon Silk 37 (0.8S °Ao ) valleyl 7. loro-Safari (in -app) 30 (0 .72%) valleyl 8. l oro-Android 22 (0 .52%) valley l Browser •• l oro-Black Berry 2 (0.05%) valleyl 10. loro-Opera 2 (0.05%) va lleyl hnplo"'ww'w VISlttucson org -httpllwww.. Go 10 this reood wwwvlslUucson.org Jan 1, 2016 -Mar 31,2016 This report is based on 248,535 sessions (5 9 .25 % of sessions). Learn more March 2016 Unique Pageviews Avg. TIme on Page Bounce Rite % Exit 3,444 00:01:1 1 35.10% 18.76% % of TOlal : 0.37% Avg for View : 00:01:46 Avg for View : 43.98% Avg for View: 35.15% (937 .011) (-32 .30%) (-20 .20%) (-46.63%) 1 ,153 (33.48%) 00:01 :11 38.36% 17.65% 1.1 51 (33.42%) 00:01 :18 37.57% 22.16% 636 (18.47%) 00:01 :10 22.22% 13.50% 285 (8.28%) 00:01 :07 21 .88% 20.24% 138 (4.01%) 00:00:4 7 40.00% 13.41% 2. (0.84%) 00:01:08 28.57% 32.43% 2. (0.84%) 00:00;41 60.00% 46.67% 1. (0.55%) 00:01 :28 40.00% 36.36% 2 (0.06%) 00:00:22 0.00% 0.00% 2 (0.06%) 00:04:24 0.00% 0.00% Rows1-100f10 © 2016 Google ~ Google Analytics Conten t Dr illdown ALL JI PAGE PATH LEVEL 1: l about! A ll Users 6.20% Pagevl9Ws Explorer • Pageviews 100 ~ This data was filtered us ing an advanced filter] Page path leve l Referral Path 1. loro-(not sel) va ll ey l 2. loro- valleyl 3. loro-lcontent.cfm va ll ey' 4. loro-Iwealher.cfm valleyl February 2016 5. l oro-I places-Io-visitllucson-soulhern-arizonall ucs va ll eyl on 6 . loro-levent s/sports/mlS/ va ll eyl 7. lo ro-fT a u rism-g60950-T ucson_ Arizona-Vacatio n s va ll eyl .hlml 8. loro-I your-solul ionslwebsitesl va neyl 9. loro-l calendardetai l.cfm valleyl 10. loro-Ihotel sllocal -Ihings-to-doll usce-courtyard-Iuc valleyl son-wi lliams-cenlrel htt p/lwwwvISl tt ucsonorg-htt pflwww Go 10 this re p ort www VI Sit tuCson org Jan 1, 2016-Mar31 , 2016 This report is based on 248,535 sessions (59,25 % of sessions). Learn more March 2016 Unique Avg. Time on Page Pag evlews Pagevi ews Bounc e Rate % Exit 4 ,197 3,446 00 :01 :12 35.02% 18.85% % of Tolal: 0 .35% % of Total: 0.37% Avg for View : 00:01:46 Avg for View. 4 3.98% Avg for View : 35.15% (1 ,189.391) (937.01 1 ) (-32.26%) (-20.36%) (-46.39%) 3,766 (89.73%) 3,087 (89 .58%) 00:0 1 :12 36.61 % 19.04 % 93 (2.22 %) 74 (2.15%) 00:01 :58 14 .29% 18.28% 46 (1 .1 0°!.) 42 (1.22%) 00:00 :55 0 .00% 17.39% 30 (0.71%) 24 (0.70%) 00:0 1:37 0 .00% 23.33% 27 (0.64%) 20 (0.58%) 00:0 0 :42 0.00% 7.41% 24 (0 .57%) 15 (0.44%) 00:00:52 0.00 %1 12.50% 22 (0.52%) 22 (0.64%) 00 :00:4 5 0.00% 31.82% 10 (0 .24%) 8 (0.23%) 00 :00:13 0.00% 0.00% 8 (0.19 %) 7 (0.20%) 00 :01 :14 0.00% 25.00% 8 (0.19%) 8 (0.23%) 00 :0 1:04 0 .00% 25.00% Rows 1-10of58 <02016 Google ~ Google Analytics Content Drilldown ALL ») PAGE PATH LEVEL 1: la bout! All Use rs 6.20% Pagevlews Explorer • Pageviews 100 T This data was fittered using an ad v anced filter. Page path level 2 Devi ce Category , !oro- d esk.top valley! 2. l oro-t ablet valley! 3. l oro-m o bile valley! February 2016 Pag e vle ws 4 ,195 % of Total : 0.35% (1 ,189.391) 2,819 (67.20%) 1,003 (23.9 1%) 373 (6.69%) hltp-lIwww .vl$ltlucsonOfg-httpllwww. Go to this report www .visi tt ucson .org Jan 1, 2016 -Mar31 , 2016 This report is based on 248 ,535 sessions (59.25% of sessions). Learn more Mar ch 2016 Unique Page vle ws Avg. Time on Page Bounce Rate % Exit 3,444 00 :01: 11 35 .17 % 18 .76 % % of Total: 0.37% Avg for Vie w: 00:01:46 Avg for View: 43.98 % Avg for Vie w: 35.15% (937 ,011) (-32 .30%) (-20.03%) (-46.63%) 2,309 (67.04%) 00:01:08 3 1 .20% 16.35% 846 (24.56%) 00 :0 1:13 2 8 .83% 20.2 4 % 289 (8.39%) 00:0 1:41 5 0.45% 32.98% Rows 1-30f3 © 2016 Google ~ Google Analytie s Content Drilldown ALL )) PAGE PATH LEVEL 1: l abouU )} PAGE PATH LEVEL 2 : loro-valleyl All Users 0.36% Pagevlews Ex plorer • Pageviews 100 Page path leve l 3 1. 2. l accommodationsl 3. l arts-entertainmenU 4 . I restaurants/ 5. loutdoor-recreationl 6. I winter-training- capitall 7. I?maxshow=10 8. {business/ 9. I swimmingl February 2016 Pag evi ews Unique Page views 4 ,232 3,468 % of Total: 0.36% % of Total : 0.37% (1.189 .391) (937 ,011) 1,472 (34.7 8%) 1,184 (34.14%) 984 (23.25%) 813 (23.44%) 634 (14.98%) 540 (15.57%) 549 (12.97%) 411 (11.85%) 492 (11.63%) 426 (12.28%) 95 (2.24%) 89 (2.57%) 4 (0 .09%) 3 (0.09%) (0.02%) (0.03%) (0.02%) (0.03%) http/lwvtw.vlsltlucsonorg-httpllwww. Go to this reoort www .vlsittucson .org Jan 1,20 16 -Ma r 31,2016 March 2016 Avg. TIm e on Page Bounce Rate % Exit 0001 :10 38.60% 19.99% Avg for View: 00:01:46 Avg for View: 43.98 % Avg lor View: 35.15% (-33.81%) (-12.23 %) (-43.13%) 00:01 :0 2 25.26% 16.78% 00:0 1:12 48.42% 19.51 % 00:0 1:24 59.52% 19.72% 00:0 1:02 47 .92% 24.77% 00:0 1:25 37.50% 27.03% 00:01:03 40.00% 13.68% 00:00:30 0.00% 0.00% 00:00:05 0 .00% 0.00% 00:00:24 0.00% 0.00% Rows 1·9019 © 2016 Google Oro Va lIey Analytics January 2016 • Outbound Links -107 • Winter Training Capital: Oro Valley Bicycling -9 • Oro-Valley-Aquatic-Center-6 (122 ) Business Listings (1282 ): • Arizona-ATV-Adventures -476 • Greater-Oro-Valley-Chamber-of-Commerce -21 • Hilton-Tucson-EI-Conquistador-Golf-Tennis-Resort -283 • Red Lion Inn Suites -39 • Oro-Valley-Aquatic-Center -34 • Sanofi -3 • Tohono-Chul (includes Garden Bistro & Greenhouse listings) -377 • Tucson-Golf-Vacations-L-L-C -5 • Western-National -Parks-Association-Store -44 Oro Valley Section (1413): • Homepage-1413 • About -487 • Accommodations -380 • Restaurants -151 • Arts & Entertainment -207 • Outdoor Adventure -160 • Winter Training Capitol -28 Total = 2817 Oro Valley Analytics February 2016 • Outbound Links -94 • Winter Training Capital : Oro Valley Bicycling -5 • Oro-Valley-Aquatic-Center-2 (101 ) Business Listings (1296 ): • Arizona -ATV-Adventures -538 • Greater-Oro-Valley-Chamber-of-Commerce -14 • Hilton-Tucson-EI-Conquistador-Golf-Tennis-Resort -248 • Red Lion Inn Suites -36 • Oro-Valley-Aquatic-Center -57 • Sanofi -5 • Oro Valley Bikes-7 • Tohono-Chul (includes Garden Bistro & Greenhouse li stings) -342 • Tucson -Golf-Vaca tions-L-L-C -8 • Western-National-Parks-Association-Store -41 Oro Valley Section (1479): • Home page-1479 • About -560 • Accommodations -312 • Restaurants -171 • Arts & Entertainment -213 • Outdoor Adventure -182 • Winter Training Capital-41 Total = 2876 Oro Valley An a lytics M arc h 2016 • Outbound links -109 • W inter Tra i ning Capita l: Oro Valley Bicycl i ng-13 • Oro-Va ll ey-Aquatic-Center-7 (129) Business Li st ings (1229): • Ar izo na-ATV -Adventures -520 • Greater-Oro-Valley-Chamber-ol-Commerce -15 • Hi lt on -T ucso n-EI -Conquistador-Go ll-Ten ni s-Resort -194 • Red lion In n Suites -22 • Oro -Va ll ey -Aquat ic-Center -57 • Sanoli -3 • Oro Va ll ey Bikes-5 • Tohono-Chu l (includes Garde n Bistro & Greenhouse listings) -371 • Tucson-Go ll-Vacations-L-L -C -5 • Western-Natio nal-Parks -Associatio n-Sto re -37 Oro Vall ey Sect ion (1337 ): • Ho m epage -1337 • About -425 • Accommodat ions -292 • Restauran t s -227 • Ar ts & Enterta i nment -214 • Outdoor Adventure -150 • W inter Tra in ing Capi t al-26 Total = 2695 Town Council Regular Session Item # C. Meeting Date:05/19/2016 Requested by: Amanda Jacobs Submitted By:Amanda Jacobs, Town Manager's Office Department:Town Manager's Office Information SUBJECT: Greater Oro Valley Chamber of Commerce Quarterly Report: January 1, 2016 - March 31, 2016 RECOMMENDATION: This report is for information only. EXECUTIVE SUMMARY: The 2015/16 Financial Participation Agreement (FPA) between the Town of Oro Valley and the Greater Oro Valley Chamber of Commerce (Chamber) stipulates that a quarterly report be compiled by the Chamber and submitted to Economic Development staff and Council. The enclosed report satisfies the FPA requirement for the third quarter of FY 2015/16. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: The FY 2015/16 FPA between the Town of Oro Valley and the Greater Oro Valley Chamber of Commerce is $30,000 from the Bed Tax Fund. SUGGESTED MOTION: N/A Attachments Chamber FPA Chamber Second Quarter Report RESOLUTION NO. (R)15-41 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING A FINANCIAL PARTICIPATION AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND THE GREATER ORO VALLEY CHAMBER OF COMMERCE WHEREAS, pursuant to A.R.S. § 9-500.11, the Town may appropr iate public monies for and in connection with economic development activities as long as there is adequate consideration; and WHEREAS , the Town desires to continue to promote a business environment in Oro Valley that enhances economic vitality and improves the quality of life for its residents; and WHEREAS, the Town of Oro Valley desires to enter into a Financial Participation Agreement with the Greater Oro Valley Chamber of Commerce; and WHEREAS, it is in the best in terest of the Town to enter into the Financial Participation Agreement with the Greater Oro Va ll ey Chamber of Commerce, attached hereto as Exhibit "A" and incorporated herein by this reference, to set forth the terms and cond iti ons of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: SECTION 1. The Financia l Participation Agreement between the Town of Oro Valley and the Greater Oro Valley Chamber of Commerce , attached hereto as Exhib it "A" and in corporated herein by this reference , is hereby authorized and approved. SECTION 2. The Mayor and other administrative officia ls are hereby authorized to take such steps as necessary to execute and implement the terms of the Agreement. PASSED AND ADOPTED by the Mayor and Counci l of the Town of Oro Valley, Arizona this 3'd day of June , 2015 . TOWN OF ORO VALLEY ~.k ,tk:- Dr. Sat ish I. H iremath , Mayor ATTEST: APPROVED AS TO F RM: J~ Tobin Sidles, Le ga l Services Director Date: Ie I t-tJIS '--- ! Date: -------""-'& lL...Li-l-l-/;.L..-5 _ 2 EXHIBIT" A" 3 Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT THIS AGREEMENT is made and ente red into thi s I 'll-day of J~/'Y , 2015, by and between the Town of Oro Valley , a municipa l corporat ion, here inafter railed the "Town" and the G reater Oro Valley Chambe r o f Co mmerce , a non-profit co rp orat io n, hereinafter called the" Agency". WITNESSETH WHEREAS, it has been determined that the activ ities of Agency are in th e public int erest, and are suc h as to improve and promote the publi c we lfare of th e Town; and WHEREAS, the Mayor and Council h ave determined that to financially participate in the promotion of the activ ities of Agency is a pub lic purpose in that th e act ivitie s co n fer d ir ect benefi t ofa gene ral character to a s ignificant part of the public. NOW THEREFORE, in consideration of the m utua l covenants and conditions hereinafter set forth, the partie s her eto do mutua ll y agree as fo ll ows: Section 1: Statement of Purpose Agency w ill provide touri sm and vis it o r 's se rv ic es and infomlati o n to Town re s idents and seasonal tour is ts and anyone in dicating an interest in locat ing a business or residence in the Town. Sect io n 2: Serv ices to be Performed bv Age n cy Agency performance measures outl in ed below are for F isca l Year 201511 6 (Jul y I , 2015 -Jun e 30, 2016). T he performance meas ure s fo r FY20 16117 (J uly I , 2016 -Jun e 30, 2017) w ill be determined pri or to June 30, 20 17. The pe rformance measures for FY2017/18 (Jul y 1,2017 - Jun e 30, 20 18) w ill be detemlined priorto Jun e 30, 20 18. I. Bu s iness Recruitment, Retenti o n and Out reach a. The Chamber wi ll continu e to participate in the Town 's Bu sine ss Retention and Expansion (BR&E) Program. b. The Chamber w ill coordinate w ith at leas t 25 Oro Va lley bu s ines ses and offer discounts , during the weekend of March 18 -20, 20 16 for the ath letes participating in the Arizona Distance C la ss ic. c. To expand upon the Shop Oro Valley campaign and the OV Do llar s program , the C hambe r w ill coord in ate at least two "Shop Oro Va ll ey" spec ia l events with Oro Valley bu sinesses. One of the events w ill be he ld at the Oro Va ll ey Annua l Tree L ig htin g Ce remony. d. The C hambe r wi ll se rve as a second d ist rib ution point for OV Do ll a rs and w ill prov ide minimum tota l sa le s of$15.000 during the per iod of th is contract. e. The Chamber s hall work to ass ist the Town in emp hasizing th e importance of s upporting loca l re ta i le rs/businesses through educational and pro moti o na l efforts and w ill di s p lay the fol lowin g materials at the Chamber offices: Shop Oro Va ll ey Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Campa ign and OV Dollars and other economic development re lated material s as deemed appropriate by the Chamber Presiden t/C EO and Eco no m ic Development Manager. f. The Chamber wi ll coordinate w ith existing and new participants of the OV Dollars program and determine their interest in offer in g in centives, suc h as "on the first Tuesday of every month from 5 -7 p.m. rec e ive 10% off you r purchase, whe n you u se your OV Dollars ca rd ," as part expanding the OV Dollars program. 2. Spec ia l Events a. The Chamber will coord in ate ribbon cuttings for new Oro Valley bu s in esses. b. The Chamber will ho s t four Oro Valley ed ucati ona l forum s that wi ll be open to members and non-members. c . The Chamber will host a quarterly coffee w ith the 'Mayor and Manager' program that wi ll be open to me mbers and non-members and w i 11 be focused on topics occurrin g/impact in g Oro Va ll ey. d. The Chamber will arrange vo lunt eer meals for at least two Oro Valley major events, such as the Arizona Swimming Short Course State C hampionsh ip s and the State Golf Tournament Championships. e. The Chamber will collect marketing material from Oro Valley area businesses that will be given to attendees and ath letes, during specia l events. The material will be provided to the Econom ic Development Division one week prior to the day of the event. f. The Chamber will assist in providing $10 in OV Dollars to 500 at hl etes of the 2016 Arizona Distance C lassic. T he total cost will be split between the Town of Oro Valley, M3S Sports and Visit Tucson. The total cost the Chamber will provide the town is $1,250. g. During thi s Agreement, Town officia ls w ill attend Chamber breakfasts, lun cheons a nd mixers free of charge as lo ng as each official pre-registers for eac h event. h. The Chamber w ill hos t at lea st two events at the Community and Recreation Center. I. The Town wi ll receive o ne complime ntary table of 10 for the A nnu a l Chamber meeting. J. The Town wi ll receive eight compl imenta ry tables of 10 to the State of th e Town of Oro Valley Address and Luncheon. k. Annual Chamber m embersh ip dues to be paid by the Town shall be includ ed as part of the monetary con s ideration of this Agreement. 1. During the term of thi s Agreement, the Agency w ill refrain from endors in g any candidate for Mayor or Counc il member of th e Town of Oro Valley. Sec tion 3: Services to be Provided bv the Town A ll funding is subjec t to the Town 's budget appropriations. For thi s Ag ree m ent, up to Thirty Th o usand Do ll ars ($30,000) sh all be a ll ocated to Agency. 2 Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Section 4: Res ponsibility for Open Record s Agency agrees to open to the p u blic a ll record s relat in g to any funds directl y received from the Town th a t Agency distributes to any organ iza ti o n and/o r individual. Section 5: Evaluation Criteria and Reporting In o rder to assess the impact of Agenc y , the Town reserves the right to evaluate performa nce, and to have access to ill pertinent information necessary to make eva lua tions. A. Agency agrees to s ubmit to the Town, through the Economi c Devel op ment Divi s io n , quarterly reports add ress in g the progre ss of Agency in achiev in g it s Pro g ram of W o rk. Rep orts s hall be subm itted w ithin th irt y (30) working da ys of the e nd of eac h ca le nd ar quarte r. B. Agency a g ree s to give explanat io ns for any va ri ance in the expected perfo rmance for each measure. C. Agency agrees to give proj ec ted perfo rm ance for each measure through the end of the fi sca l year (June 30th). D. Agency agrees to review and pre se nt s uch reports to the Town Counc il in open meetings on an "as requested " basi s . Sec tion 6: Accountability Agency s hall maintain a true and accurate accounting system which meets generally accepted account in g principles , and wh ich is capab le of properly accou ntin g for all ex penditures and receipts of Agency on a timely basis. In addit ion , Age ncy shall maintain ev ide nce o f its comp liance with the nondiscrim in at io n p rovisions of this Agreeme nt. Age ncy's account in g system sha ll permit separate, identifiable accounting for all funds provided by the Town pursuant to th is Agreement. Agency shall provide the Finance Department o f t he Town , within four (4) month s after the cl os e o f Agency's fiscal year, a copy of the financial aud it of Agency 's operat ions by a n ind e pendent certified public accountant, along w ith any management letter and, if applicable , Agency"s plan for correct iv e action. If Agency does not have an aud it, it s hall s ubmit w ithin three (3) month s after th e close o f it s fi sca l year, a comp lete acco unting of T own funds received. This accounting must be approved by the Fi na nce Departm e nt of the Town a s s uffici en tl y de sc rip tive and co mpl ete. If for good reason Agency can not meet t he times establ is hed for sub mi ss io n of financia l reporting , Age ncy s h all no tify the Fin ance Department in w riting th e reaso n fo r the delay, prov id e an expected complet io n date and req uest a wa iver of the due date. 3 Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT At any t ime durin g or after the pe ri o d of t hi s Agreeme nt , th e T own Finan ce De pa rtm e nt a nd/o r a Town agent m ay audit Age ncy's ove ra ll fin a nc ia l o pe rati on o r co mpli a nce w ith th e no ndi sc rimin a ti o n c la use of th is Agree me nt fo r th e Agree ment perio d . Age ncy s ha ll p rov id e a n y fi na nci a l re po rt s, nondi s crimin a ti o n po li c ies a nd pro cedures o r other d ocum e nt a ti o n necessa ry to acco mpli s h s u c h audits . Section 7: Matching Grants Agency ag rees t o o btain M ayo r a nd Co uncil ap pr ova l pri o r to appl y in g fo r a ny matc hin g g ra nt s in vo lv in g t he co mmitm e nt of T own fun ds . Section 8: N ondiscrimination Ag en cy, in its em pl oy me nt po li c ies a nd p rac ti ces, In it s publi c acco mmo d a ti o ns a nd in its pro v is ion of se r v ices s hall obey a ll re levant a nd applicable , fe d e ra l, s ta te , a nd loca l laws , reg ul atio n s a nd s ta nd a rd s rel a t in g to disc rimin ati o ns, b ias e s, and /or limi ta ti o ns , includin g, but not limited to , Title s VI and V II o f th e C iv il Ri g ht s Ac t o f 1964 , th e Age Di scrimina ti o n in Empl oy m e nt A ct of 1967 , th e A m e ri ca ns w it h Di sa biliti es Act o f 1990 , th e A ri zo n a C iv il Ri g ht s Ac t, the A ri zo nan s w it h Di sabiliti es Ac t , th e Hum a n Relation s prov is io ns o f th e Oro Valle y Co d e, a nd th e Ma y or and Co uncil po li cy a d o pt ed o n September 25 , 2000 , prohibi t in g th e direct o r indire ct grant o f discretionary T o wn fund s to o rgani z ations that hav e a po licy o f ex clu s io nary di sc rimina ti o n on the basi s of rac e , co lo r, re li g io n, ance stry, sex , a g e , di sability , nati o na l o ri g in, sex ua l o ri en tat io n , gend e r id e nti ty, fa mili a l st atu s o r marital statu s . S ee Ad mini stra tive Gu id a nce Re : No n-Disc rimin a ti o n Po li cy fo r Pr og ram s Fund ed by th e Town of Oro Va lle y, attac he d a nd inco rp orated he re in b y thi s re fe re nc e. Section 9: Sub-recipient Funding Agreements Age ncy ag rees to in c lude in all o f its s u b -rec ip ie nt fundin g agreemen ts th e no ndi sc rimin atio n pro v is io ns co ntained in S e cti o n 8 he re in . Section 10: Term of Agreement Thi s Agr ee m e nt s hall be effecti ve fro m Jul y 1,2015 through June 30 , 20 18. Thi s Agree m e nt m ay be e x t e nd e d at th e so le o pti o n of th e T own fo r additi o nal fi scal y ea r(s) o nl y und e r the fo ll o win g co nd iti o n s : A. T he Mayor a nd C o un c il o f th e Town d e te rmin e th e se r v ic e s o f Age ncy are in th e publi c in teres t a nd al locate fund s th e refo re; and B. T he pa rti es mutuall y agree to a sco pe of s e r v ices to be p rovi d ed by Age ncy in a n y s u bs eq ue n t fi sc a l yea r. C. At t he e nd o f FY20 17118 t he p rov is io n s of t h is agree me nt will be s u bj ec t to re v iew a nd re ne g ot iat io ns by t he Town and t he C ha m ber. 4 Town of Oro Valley FINANCIAL PARTICIPATION AGREEME NT Section II: Payment Withholding, Reduction , or Term in ation T h e Tow n may wit hh o ld whole o r part of th e sc heduled paym ent, re du ce , o r terminate funding allocati o n s to Agency if: A. Services are not rendered. B. Agency fails to supply in formation or rep o rt s as required. C. Age ncy is not in compliance with agreed up o n di s burse me nt docu m e nt at io n and lor o th e r project performance . D. Agency fai ls to make requ ired p ayme nt s to su bco ntracto rs . E. The Town has reasonab le cau se to bel ieve Agency is not In com pli a nce w ith the no nd iscr iminati o n clause of thi s Agree me nt. F . Th e Mayor a nd Council fa il to appropriate all or part of the fund s fo r thi s Agree m e nt. Such pay me nt re duc ti o ns or pa y me nt termination m ay r es ult in Agency receiv in g a le sser total Town allocation und e r t h is Agreement t han th e max im um funding a ll ocated. If r easo ns fo r w ithh o ldi n g payments other n o n-app ropriat ion o f funds ha ve been corrected to the sat is facti o n o f the T o wn , a ny amounts due s ha ll be p rocessed. Th e Town wi ll be reimbu rsed fo r any fund s ex pe nd e d fo r se rvices not re nd e re d. In addition, Agency s hall return to the To w n any Town fu nd s prov id e d pursuant to thi s Agreement th a t have n ot bee n expe nded by June 30, 20 18. Section 12: Termination of Agreement Thi s Agreement m ay be termin a te d at any tim e by mu tua l w ritt e n co nse nt , or b y e ith e r party giv in g thirty (30) days w ritt e n n ot ice to the othe r party o r at such tim e, a s in th e o pini on of th e Town, Age n cy's performance h e re un de r is d ee med un sati sfactor y. Section 13: Method of Paym e nt The pa rt ies have agreed that Agency w ill rece iv e fro m the Town an a m ou nt not to exceed $30,000 for FY2015116, FY 2 0 16117 a nd FY 1711 8. Di sburse ment offunds by the Tow n is s ubj ect t o the an nual appropriation by th e T ow n Co uncil a nd the limitati o n s o f th e state bud ge t law . Payme nt s shall be mad e on a quarte rl y ba s is commencing July I , 2015. Payme nt s are to be made w it hin fOi t y (40) days a ft e r th e c lose of eac h preceding qu a rter. Sectio n 14 : Indemnification Age ncy agrees to indemnify, defe nd a nd save ha rm less t he Town , it s Mayor and Co un c il , appo int ed boards, co m m itt ees, and comm iss ions, officers, em ployees, an d in s ura nce ca rri e rs, individu a ll y and collect ive ly, fr om all losses , c la im s, s ui ts , demand s , expe nses , s ubrogation s, 5 Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT attorney's fees , or actions of any kind and nature resu ltin g from persona l injury to any person, includin g employees of Agency or of any s u bcontractor emp loyed by Agency (inc ludi ng bodi ly injury and death); claims based upon di sc rimination and /o r v io lat ion of civi l rights ; o r damages to any property, arising o r alleged to have arisen out of the work to be performed hereunder, except any s uc h injury o r damage s arising out of the so le negli gence of the Town , its officers, agents, o r e mpl oyees. Workers ' Co mp ensation in s uran ce and /or se lf-in surance carried by th e Town d o no t apply to employees o r volunteers acting in any capacity fo r Agency. Section 15: Independent Contractor T he partie s st ipul ate and agree th at Agency is not an employee o f the Town and is performing its dutie s hereunder as an Independen t Contractor, supplying it s own employees and m a int a inin g it s own in s urance, workers' compen sation in s urance and hand lin g all of it s own in ternal accounting. T he Town in no way controls , directs or ha s any respons ibility for th e action s o f Agency. Section 16: Insurance Agency agrees to: A . Obtain ins urance coverage of the type s and amounts required in this Section and keep such in sura nce coverage in force throughout the life of this Agreement. All policies w ill contain a n endorseme nt prov iding that written notice be given to th e Town at le ast thirty (30) ca le nd ar days prior to terminati o n, ca ncellation, o r reduction in coverage in any p o licy. B. The Comprehen sive General Liability In s urance policy wi ll includ e the Town as an add iti onal insured w ith respect to liability arising out o f the perfo rmance of this Agreemen t. D. Agency will prov ide and maintain minimum ins urance lim it s as fo ll ows : COVERAGE AFFORDED I. Workers' Compensation 2. Employer's Liability 3. Compre hen sive Ge n era l Liability In surance-- Including: (I ) Products and Comp leted Operations (2) Blanket Co ntra ctual LIMITS OF LIABILITY Statut e $100,000 $1,000 ,000 -Bodily Injur y and Combined Sing le Limit $\ 00 ,000 Pr ope rty Damage D. Agency s hall adequatel y in su re itse lf against claims based up on unlawful di sc riminati o n and v iola tion o f civil right s. The cost of thi s in su rance s hall be borne by Age ncy . 6 Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Section 17. Use of the Town Logo T he Town Logo shall be use d for th e recogniti on of th e Town's contribution to Agency only. Section 18: Conflict ofInterest This Agree ment is s ubject to th e co nflic t o f interes t provisions of A .R .S. § 38-5 11 , et seq . IN WITNESS WHEREOF, th e parties here to have executed thi s Agre em e nt as o f th e date fir st above w ritt e n . ATTEST: . Bower, as Town Clerk a nd not perso na ll y Date: ftL /q /£6 ---- f I 7 TOWN OF ORO VALLEY , a m uni cipa l co rp o rat ion Dr. Satish I. Hi re th , as Mayor and not perso na ll y APPROVED ~-0'RM: ~,:6% Tobin Sidles, as Lega Serv ice s Di rector an d not persona lly D ate:~hL<--.f.i-I-LI!..L.--:7_ • Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Age ncy Re pr ese ntat ive a nd no t pe rso nall y Title ?f!"'''i :de-.1-/ ere> I State of A ri zo na ) ) ss. County o f ) . O n t hi s ~ day of --JUNE ,2 0 15, J).4Vi l::, ~vl , k nown to me to be the pe rso n whose name is s ub scribed to th e wi thin in s trument, personally appeared be fore m e and acknow ledged that h e/s he executed th e sa me for th e purposes conta in ed. GI,," ""d,,,", h,"d oed '",' eo ,lUNE" (7' 2O ~. ~ ~p<-u Notar y My Commiss ion Ex pires: ~k 8 • OFFICIAL SEAL ' Caroline Standiford II! ~~~.. Notary Public· Arizona ~ Pima County M Com million Ell irt 73 2Q1 6 1 QUARTERLY PROGRESS REPORT Jan. 1-March 31, 2016 Submitted To: Amanda Jacobs, Economic Development Manager By: Dave Perry, President/CEO In accordance with Resolution No. (R) 15-41 A. Tourism, Visitors Services and General Information The Greater Oro Valley Chamber of Commerce has provided tourism and visitor’s services and information to Town residents and seasonal tourists and anyone indicating an interest in locating a business or residence in the Town over the past three months. Below is data on activity that the Chamber has addressed through this quarter: Category January February March Total 1. Business Retention Site Visits 5 19 24 48 2. OV Dollars Distribution 0 $20 $75 $95 3. Ribbon Cuttings 2 2 1 5 4. Breakfasts, lunches, mixers 6 2 16 24 5. Relocation Packages 19 16 9 44 1. The Chamber President and/or staff attended Business Retention Site Visits with the following Oro Valley businesses: Arby’s, Al’s Tire, Jackson Hewitt Tax Service, Midwest Bullion Exchange, Inc,, The Happy Saguaro, La Bella, My Gym, Sweet Repeats, Silk Expressions, Nakoma Sky, Trader Joe’s, Quizno’s, Papa John’s, Fruit Shack, Lifestyle Hearing Solutions, American Family Insurance, Arizona Endocrinology, Elkins and Pones, Hope Community Church, Today’s Patio, Catalina Smiles, Sprouts, Wild Birds, Marshall’s, Trouvaille Salon, Village Bakehouse, Table Talk, Venus Nails, Seville Cleaners, Alfonso Olive Oil, Dickey’s BBQ, Zounds, Nationwide Vision, Jack Furrier’s, Anthony’s Cigar, Petsmart, Leslie’s Swimming Pool, Planet Fitness, OfficeMax, UPS, Pier One Imports, FUWA Massage Reflexology, H&R Block, Great Clips, Oro Valley EyeCare, Uniquely Nails and Mattress Firm 2. The Chamber will serve as a second distribution point for OV Dollars and will provide minimum total sales of $15,000 during the period of this contract. The Chamber distributed $95 in OV Dollars during the third quarter, a fiscal total of $12,700. 3. The Chamber will coordinate ribbon cuttings for new Oro Valley businesses. Ribbon cuttings were held for: Caliber Collision on Jan. 20; Giovanni’s Gelato on Jan. 28; Southern Arizona Urgent Care / Oro Valley Marketplace on Feb. 3; Edward Jones / Rachael LeFave on Feb. 10; Lucky Cat Social Art on March 10. 4. The Chamber will host a quarterly coffee with the ‘Mayor and Manager’ program that will be open to members and non-members and will be focused on topics occurring/impacting Oro Valley. The Chamber hosted coffee with Mayor Hiremath and Town Manager Greg Caton on Jan. 20, and coffee with the Mayor and Director Paul Keesler on March 16, both at The Overlook restaurant. 2 5. The Chamber will arrange volunteer meals for at least two Oro Valley major events, such as the Arizona Swimming Short Course State Championships and the State Golf Tournament Championships. The Chamber made arrangements for volunteer meals at the Arizona Swimming Short Course Age Group State Championships, held at the Oro Valley Aquatic Center March 10-13. A total of 760 meals were served. 6. The Chamber will assist in providing $10 in OV Dollars to 500 athletes of the 2016 Arizona Distance Classic. The total cost will be split between the Town of Oro Valley, M3S Sports and Visit Tucson. The total cost the Chamber will provide the town is $1,250. The Chamber paid $1,300 toward two Oro Valley Dollars initiatives -- $1,250 for contestants in the Arizona Distance Classic entrant rewards program, and $50 raffle prize for families who attend Musical Magic for Kids. The Chamber also arranged 16 discounts at Oro Valley businesses for Distance Classic participants the weekend of March 17. 7. Town officials took advantage of the free Chamber breakfasts, luncheons and mixers, to include 6 at coffee with the mayor and town manager in January, 1 mixer guest and 1 breakfast guest in February, 3 mixer guests and 13 at coffee with the mayor and DIS director in March. 8. 44 relocation packages were distributed in the third quarter. Additional Information In conjunction with the Oro Valley Police Department, the Chamber co-hosted an Active Shooter workshop for businesses on Tuesday, March 22, at the Tangerine Road substation. A total of 18 people attended the free event. In March, Perry participated in an interview with town staff regarding the Oro Valley Main Street initiative. The Chamber hosted a breakfast with Mountain Vista Fire Chief Cheryl Horvath on Feb. 25 at The Overlook; a breakfast with Expect More Arizona on Jan. 28 at the Oro Valley Country Club; an all-networking breakfast at the OVCC on March 31. Pima County Administrator Chuck Huckelberry spoke at the Chamber’s public policy committee meeting Feb. 4. The Chamber held a networking mixer Feb. 4 at the Encantada at Steam Pump apartments. Town Council Regular Session Item # D. Meeting Date:05/19/2016 Requested by: Daniel G. Sharp Submitted By:Colleen Muhr, Police Department Department:Police Department Information SUBJECT: Resolution No. (R)16-17, authorizing and approving a High Intensity Drug Trafficking Area (HIDTA) grant agreement with the City of Tucson, allowing for one (1) officer to be assigned to the Pima County HIDTA Investigative Task Force RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: Request is being made to enter into an agreement between the City of Tucson and the Town of Oro Valley for the participation and administration of a multi-agency Pima County HIDTA Task Force. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: There is no fiscal impact to the Town’s budget as the salary and employee-related expenses are reimbursable under the $119,983 grant. The total amount is included in the Town Manager’s Recommended Budget for FY 2016/17. SUGGESTED MOTION: I MOVE to (adopt or deny) Resolution No. (R)16-17, authorizing and approving a High Intensity Drug Trafficking Area (HIDTA) grant agreement between the City of Tucson and the Town of Oro Valley, allowing for one (1) officer to be assigned to the Pima County HIDTA Investigative Task Force. Attachments (R)16-17 PCHITF Grant Agreement PCHITF IGA C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@3C1A9B5F\@BCL@3C1A9B5F.doc Town of Oro Valley Attorney’s Office/ca/033010 RESOLUTION NO. (R)16-17 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING A HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT AGREEMENT BETWEEN THE CITY OF TUCSON AND THE TOWN OF ORO VALLEY, ALLOWING FOR ONE (1) OFFICER TO BE ASSIGNED TO THE PIMA COUNTY HIDTA INVESTIGATIVE TASK FORCE (PCHITF) WHEREAS, the Town of Oro Valley is authorized to establish and maintain the Oro Valley Police Department, pursuant to A.R.S. § 9-240 (B)(12); and WHEREAS, the Town of Oro Valley desires to enter into a Grant Agreement with the City of Tucson for the participation and administration of a multi-agency High Intensity Drug Trafficking Area Task Force for a term effective January 1, 2016 through December 31, 2017; and WHEREAS, it is in the best interest of the Town to enter into the Grant Agreement, attached hereto as Exhibit “A” and incorporated herein by this reference, in order to set forth the terms and conditions to provide for the health, safety and welfare of the residents in the Town of Oro Valley. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: 1.The Grant Agreement, attached hereto as Exhibit “A”, between the Town of Oro Valley and the City of Tucson to participate in the High Intensity Drug Trafficking Area (HIDTA) Grant Agreement allowing for one (1) officer to be assigned to the Pima County HIDTA Investigative Task Force (PCHITF) is hereby authorized and approved. 2.The Mayor, Chief of Police and other administrative officials are hereby authorized to take such steps as necessary to execute and implement the terms of the Grant Agreement. C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@3C1A9B5F\@BCL@3C1A9B5F.doc Town of Oro Valley Attorney’s Office/ca/033010 PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this 19th day of May, 2016. TOWN OF ORO VALLEY, ARIZONA ____________________________________ Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: _________________________________________________________________ Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director _________________________________________________________________ Date:Date: EXHIBIT “A” CITY OF TUCSON HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT AGREEMENT COT Grant Number HT-16-2621 This Grant Agreement is made this 1ST day of January 2016 by and between the CITY OF TUCSON hereinafter called “CITY” and GOVERNING BODY, through Oro Valley Police Department thereinafter called “GRANTEE”. The CITY enters into this Agreement pursuant to its authority under the provisions of A.R.S. § 11-951, et seq., and the City of Tucson’s Resolution number 21460, having satisfied itself as to the qualification of GRANTEE. NOW, THEREFORE, it is agreed between the parties as follows: 1.This Agreement will commence on January 1, 2016 and terminate on December 31, 2017. This Agreement expires at the end of the award period unless prior written approval for an extension has been obtained from the CITY. A request for extension must be received by the CITY sixty (60) days prior to the end of the award period. The CITY may approve an extension that further the goals and objectives of the program and shall determine the length of any extension within Office of National Drug Control Policy (ONDCP) guidelines. 2.The GRANTEE agrees that grant funds will be used for the Pima County HIDTA Investigative Task Force (PCHITF). 3.The CITY will monitor the performance of the GRANTEE against goals and performance standards outlined in the grant application. Sub-standard performance as determined by the CITY will constitute non-compliance with this Agreement. The GRANTEE shall operate in a manner consistent with and in compliance with the provisions and stipulations of the approved grant application and this Agreement. If the CITY finds non-compliance, the GRANTEE will receive a written notice that identifies the area of non-compliance, and the appropriate corrective action to be taken. If the GRANTEE does not respond within thirty calendar days to this notice, and does not provide sufficient information concerning the steps that are being taken to correct the problem, the CITY may suspend funding; permanently terminate this Agreement and/or revoke the grant; Any deviation or failure to comply with the purpose and/or conditions of this Agreement without prior written CITY approval may constitute sufficient reason for the CITY to terminate this Agreement; revoke the grant; require the return of all unspent funds, perform an audit of expended funds; and require the return of any previously spent funds which are deemed to have been spent in violation of the purpose or conditions of this grant. 4.This Agreement may be modified only by a written amendment signed by the parties. Any notice given pursuant to this Agreement shall be in writing and shall be considered to have been given when actually received by the following addressee or their agents or employees: A.If to the City of Tucson: City of Tucson Police Department HIDTA FIDUCIARY SECTION 270 S. Stone Tucson, Arizona 85701 Attn: HIDTA Lead Management Analyst High Intensity Drug Trafficking Area Grant Number HT-16-2621 Page 2 B. If to the GRANTEE: Oro Valley Police Department 11000 North La Cañada Drive Oro Valley, AZ 85737 Attn: Chief of Police Daniel Sharp 5.The GRANTEE may make budget adjustments only after written notification with signature approval from Arizona HIDTA Director is provided to the CITY. A grant adjustment notice (GAN) will be issued to the GRANTEE notifying the GRANTEE of the approval. Adjustments or reprogramming of the grantee’s budget in an initiative or any reprogramming between initiative and/or agencies; in any amount, require the approval of the Board, the AZ HIDTA Director, and/or the ONDCP in accordance with HIDTA Program Policy and Budget Guidance. APPROVED LINE ITEM PROGRAM BUDGET Personnel: Salaries Fringe Benefits Overtime Travel Facilities Services Operating Expenses: Supplies Other Equipment (listed below) TOTAL $68,786.00 $17,197.00 $34,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $119,983.00 See attached for budget detail. 6.The GRANTEE understands that financial reports are required for reimbursement of expenditures. 7.Every payment obligation of the CITY under this Agreement is conditioned upon the availability of funds appropriated or allocated for the payment of such obligation. If funds are not allocated and available for the continuance of this Agreement, this Agreement may be terminated by the CITY. No liability shall accrue to the CITY in the event this provision is exercised, and the CITY shall not be obligated or liable for any future payments or for any damages as a result of termination under this paragraph. 8.The GRANTEE understands that prior to the expenditure of confidential funds; an authorized official of the GRANTEE shall sign a certification indicating that he or she has read, understands, and agrees to abide by all of the conditions pertaining to confidential fund expenditures as set forth in ONDCP Financial and Administrative Guide for Cooperative Agreements Guidelines and Exhibit B. High Intensity Drug Trafficking Area Grant Number HT-16-2621 Page 3 9.The GRANTEE certifies that it will comply with OMB Circular A-102 Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments as codified in 2 CFR Part 2800 and OMB Circular A-87 Cost Principles for State, Local and Indian Tribal Governments and HIDTA Program Policy & Budget Guidance. Link: OMB Circulars http://www.whitehouse.gov/omb/circulars/index.html 10.The GRANTEE agrees to account for interest earned on Federal grant funds and shall remit interest earned in excess of the allowable amount as indicated in the ONDCP Financial and Administrative Guide for Cooperative Agreements and all unexpended grant funds to the CITY within 30 days after receipt of a written request from the CITY. The GRANTEE agrees to expend all encumbered funds within 90 days of expiration of this award. 11.The GRANTEE agrees to retain all books, account reports, files and other records, (paper and/or electronic) relating to this Agreement and the performance of this Agreement for no less than five (5) years from the last financial report submitted to the CITY. All such documents shall be subject to inspection and audit at reasonable times. 12.For the purpose of this grant, a capital expenditure is $1,000 or above. If the GRANTEE’S policy defines a capital expenditure as less than $1,000, the GRANTEE will use its own policy. The GRANTEE shall maintain a tracking system, in accordance with ONDCP HIDTA Program Policy & Budget Guidance Section 8.4.1, to account for all HIDTA purchased equipment, vehicles, and other items valued at $ 5000 or more at the time of purchase. This also includes lower cost, high-risk items, electronic devices and software, such as but not limited to digital cameras, palm pilots, and GPS devices. The GRANTEE agrees to abide by Section 8.6 that those using HIDTA funds to purchase equipment must maintain a current inventory of HIDTA-purchased equipment and must provide that inventory to the HIDTA Director or an ONDCP employee, and/or the CITY upon request. A 100-percent physical inventory of HIDTA-purchased equipment must be conducted at least every two years. 13.The GRANTEE agrees to follow equipment disposition policies outlined in Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR 200 Subpart D- Post Federal Award Requirements, §§ 310-316- Property Standards when the equipment is no longer needed for the grant program. When no longer needed for the original program, the equipment may be used in other activities supported by the Office of National Drug Control Policy. Link: Electronic Code of Federal Regulations http://www.ecfr.gov The GRANTEE agrees that the purchasing agency shall comply with ONDCP HIDTA Program Policy & Budget Guidance Section 8.07 in determining the end of the useful life and disposition of HIDTA purchased equipment. Purchasing agencies must retain documentation of the disposition and provide to the HIDTA Director and the CITY. 14.The GRANTEE agrees to keep time and attendance sheets signed by the employee and supervisory official having first hand knowledge of the work performed by the grant funded employees. The GRANTEE agrees to track overtime expenses in accordance with ONDCP HIDTA Program Policy & Budget Guidance. 15.The GRANTEE will comply with the audit requirements of Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR 200 Subpart F- Audit Requirements and provide the CITY with the audit report and any findings within 90 days of receipt of such finding. If the report contains no findings, the GRANTEE must provide notification that the audit was completed. Link:Electronic Code of Federal Regulations http://www.ecfr.gov High Intensity Drug Trafficking Area Grant Number HT-16-2621 Page 4 16.The GRANTEE agrees that it will submit financial reports and supporting documentation to the CITY through the AZ HIDTA Finance Manager on forms/format provided by the CITY, documenting the activities supported by these grant funds. In the event reports are not received on or before the indicated date(s), funding will be suspended until such time as delinquent report(s) are received. These reports are submitted according to the following schedule: Report Period Month of:Due Date:Report Period Month of:Due Date: January 1 - 31 February 1 - 29 March 1 – 30 October 1 - 31 November 1 - 30 December 1 - 31 February 25 March 25 April 25 November 25 December 25 January 25 July 1 – 31 August 1 - 31 September 1 – 30 April 1 - 30 May 1 - 31 June 1 - 30 August 25 September 25 October 25 May 25 June 25 July 25 More frequent reports may be required for GRANTEES who are considered high risk. 17.All goods and services purchased with grant funds must be received by the GRANTEE within 60 days of the expiration of this award. 18.The GRANTEE agrees to obtain ONDCP approval through the Arizona HIDTA Director for all sole-source procurements in excess of $150,000, and provide written notification to the CITY, as indicated in 2 CFR 200.317 et al. 19.The GRANTEE agrees to check the U.S. General Service Administration (GSA) Excluded Parties Listing Service as required by Executive Order 12549, as defined in 2 CFR 2867.10 et. seq. for individuals, agencies, companies and corporations debarred or suspended from doing business with recipients receiving Federal funds. The GRANTEE agrees not to do business with any individual, agency, company or corporation listed in the Excluded Parties Listing Service. Link: Excluded Parties Listing System http://sam.gov 20.No funds shall be used to supplant federal, state, county or local funds that would otherwise be made available for such purposes. Supplanting means the deliberate reduction of State or local funds because of the existence of Federal funds. 21.The GRANTEE assigns to the CITY any claim for overcharges resulting from antitrust violations to the extent that such violations concern materials or services applied by third parties to the GRANTEE in exchange for grant funds provided under this Agreement. 22.The parties agree to use arbitration in the event of disputes in accordance with the provisions of A.R.S. § 12-1501 et seq. 23.The laws of the State of Arizona apply to questions arising under this Agreement and any litigation regarding this Agreement must be maintained in Arizona courts, except as provided in paragraph 25 of this Agreement pertaining to disputes, which are subject to arbitration. 24.The GRANTEE understands that grant funds will not be released until all required reports and reversion of funds from the prior year grant are submitted to the CITY. High Intensity Drug Trafficking Area Grant Number HT-16-2621 Page 5 25.The GRANTEE (as “Indemnitor”) agrees to indemnify, defend and hold harmless the CITY (as “Indemnitee”) from and against any and all claims, losses, liability, costs, or expenses, (including reasonable attorney’s fees) (hereinafter collectively referred to as “Claims”) arising out of bodily injury of any person (including death) or property damage, but only to the extent that such Claims which result in vicarious/derivative liability to the Indemnitee are caused by the act, omission, negligence, misconduct, or other fault of the Indeminitor, its officers, officials, agents, employees, or volunteers. If the GRANTEE is a State agency this paragraph does not apply. 26.Unless GRANTEE is a State agency, GRANTEE shall cause its contractor(s) and subcontractors, if any to indemnify defend, save and hold harmless the City of Tucson, any jurisdictions or agency issuing any permits for any work arising out of this Agreement, and their respective directors, officers, officials, agents, and employees from and against any and all claims, actions, liabilities, damages, losses or expenses (including court costs, attorneys’ fees, and costs of claim processing, investigation and litigation) (hereinafter referred to as “Claims” ) for bodily injury or personal injury (including death), or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of GRANTEE’S contractor or any of the directors, officers, agents, or employees or subcontractors of such contractor. This indemnity includes any claim or amount arising out of or recovered under the Worker’s Compensation Law or arising out of the failure of such contractor to conform to any federal, state, or local law, statute, ordinance, rule, regulation or court decree. It is the specific intention of the parties that the Indemnitee shall, in all instances, except for Claims arising solely from the negligence or willful acts or omissions of the Imdemnitee, be indemnified by such contractor from and against any and all claims. It is agreed that such contractor will be responsible for primary loss investigation, defense and judgment costs where this indemnification is applicable. Insurance requirements for any contractor used by GRANTEE are incorporated herein by this reference and attached to this Agreement as Exhibit “A”. 27.If the GRANTEE is a governmental political subdivision, the GRANTEE will, to the extent possible and practical share criminal justice information with other authorized criminal justice agencies. The process control number (PCN) shall be used in accordance with A.R.S. § 41- 1750 when sharing data with other criminal justice agencies as electronic data systems are developed or improved. 28.The GRANTEE agrees to comply with the non-discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; 42 USC 3789(d); Title VI of the Civil Rights Act of 1964, as amended; Section 504, Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972 and the Department of Justice regulations 28 CFR Part 54; The Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, G and I; Department of Justice regulations on disability discrimination 28 CFR Part 35; all applicable state laws of A.R.S. § 41-1463; and Executive Orders 1999-4 and 2000-4. These laws prohibit discrimination on the basis of race, color, religion, sex and national origin including Limited English Proficiency (LEP) in the delivery of service. In the event that a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing against the GRANTEE, the GRANTEE will forward a copy of the findings to the Office for Civil Rights, Office of Justice Programs and the CITY. High Intensity Drug Trafficking Area Grant Number HT-16-2621 Page 6 29.The GRANTEE agrees to formulate and keep on file an Equal Employment Opportunity Plan (EEOP) (if grantee is required pursuant to 2 CFR 1401.300). The GRANTEE certifies that they have forwarded to the Office for Civil Rights, Office of Justice Programs the EEOP, or certifications that they have prepared and have on file an EEOP, or that they are exempt from EEOP requirements. Failure to comply may result in suspension of the receipt of grant funds. Copies of all submissions such as certifications to or correspondence with the Office for Civil Rights, Office of Justice Programs regarding this requirement must be provided to the CITY by the GRANTEE. 30.The GRANTEE certifies to comply with the Drug-Free Workplace Act of 1988, and implemented in 28 CFR Part 67, Subpart F, for grantees, as defined in 28 CFR, Part 67 Sections 67.615 and 67.620. 31.The GRANTEE agrees to complete and keep on file, as appropriate, Immigration and Naturalization Form (I-9). This form is to be used by recipients to verify that persons are eligible to work in the United States. Additionally the GRANTEE ensures compliance with Executive Order 2005-30 federal immigration laws by state employers and contractors. 32.The GRANTEE agrees to notify the Arizona HIDTA Director and provide written notification to the CITY within ten (10) days in the event that the project official is replaced during the award period. 33.No rights or interest in this Agreement shall be assigned by GRANTEE without prior written approval of the CITY. 34.The GRANTEE agrees that no funds provided, or personnel employed under this Agreement shall be in any way or to any extent engaged in conduct of political activities in violation of U.S.C. Title 5, Part II, Chapter 15, Section 1502. 35.The GRANTEE certifies that it presently has no financial interest and shall not acquire any financial interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under this Agreement. 36.The Grantee certifies that no federal funds will be paid, by or on behalf of, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and for the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. If any funds other than Federal funds are paid or will be paid to any person for influencing or attempting to influence an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal award, grant loan, or cooperative agreement, the GRANTEE will complete and submit to the CITY Standard Form- LLL, “Disclosure Form to Report Lobbying” in accordance with its instructions High Intensity Drug Trafficking Area Grant Number HT-16-2621 Page 7 37.This Agreement is subject to cancellation pursuant to the provision of A.R.S. § 38-511. 38.This Agreement may be cancelled at the CITY’s discretion if not returned with authorized signatures to the CITY within 90 days of commencement of the award. 39.If any provision of this Agreement is held invalid the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall be in full force and effect. 40.Pursuant to resolution number 21460, adopted by Mayor and Council December 15, 2009, the Tucson Police Chief is authorized to enter into contracts and grant agreements for HIDTA operations. 41.In accordance with A.R.S. §41-4401, GRANTEE warrants compliance with E-Verify and all federal immigration laws and regulations relating to employees and warrants compliance with A.R.S. § 23-214A. High Intensity Drug Trafficking Area Grant Number HT-16-2621 Page 8 IN WITNESS WHEREOF, the parties have made and executed the Agreement the day and year first above written. FOR GRANTEE: Chief of Police Date Printed Name and Title Note: If applicable, the Agreement must be approved by the appropriate county supervisory board or municipal council and appropriate local counsel (i.e. county or city attorney). Furthermore, if applicable, resolutions and meeting minutes must be forwarded to the CITY with the signed Agreement. Approved as to form and authority to enter into Agreement: Legal counsel for GRANTEE Date Printed Name and Title Statutory or other legal authority to enter into Agreement: Appropriate A.R.S., ordinance, or charter reference FOR CITY OF TUCSON: Chris Magnus, Chief of Police Date City of Tucson Police Department Lisa Judge, Principal Assistant City Attorney Date City of Tucson Police Department Approved as to form CITY OF TUCSON GRANT AGREEMENT Insurance Requirements Exhibit “A” Insurance Requirements for Governmental Parties to a Grant Agreement: None. Insurance Requirements for Any Contractors Used by a Party to the Grant Agreement: (Note: this applies only to Contractors used by a governmental entity, not to the governmental entity itself.) The insurance requirements herein are minimum requirements and in no way limit the indemnity covenants contained in the Intergovernmental Agreement. The City of Tucson in no way warrants that the minimum limits contained herein are sufficient to protect the governmental entity or Contractor from liabilities that might arise out of the performance of the work under this Contract by the Contractor, his agents, representatives, employees or subcontractors, and Contractor and the governmental entity are free to purchase additional insurance. A.MINIMUM SCOPE AND LIMITS OF INSURANCE: Contractor shall provide coverage with limits of liability not less than those stated below. 1.Commercial General Liability – Occurrence Form Policy shall include bodily injury, property damage, personal injury and broad form contractual liability. General Aggregate $2,000,000 Products – Completed Operations Aggregate $1,000,000 Personal and Advertising Injury $1,000,000 Blanket Contractual Liability – Written and Oral $1,000,000 Fire Legal Liability $50,000 Each Occurrence $1,000,000 a.The policy shall be endorsed to include the following additional insured language: “The City of Tucson, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees shall be named as additional insureds with respect to liability arising out of the activities performed by or on behalf of the Contractor". (Note that the other governmental entity(ies) is/are also required to be additional insured(s) and they should supply the Contractor with their own list of persons to be insured.) b.Policy shall contain a waiver of subrogation against the City of Tucson, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees for losses arising from work performed by or on behalf of the Contractor. Exhibit “A” Page 2 2.Automobile Liability Bodily Injury and Property Damage for any owned, hired, and/or non-owned vehicles used in the performance of this Contract. Combined Single Limit (CSL) $1,000,000 a. The policy shall be endorsed to include the following additional insured language: “The City of Tucson, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees shall be named as additional insured with respect to liability arising out of the activities performed by or on behalf of the Contractor, involving automobiles owned, leased, hired or borrowed by the Contractor". (Note that the other governmental entity(ies) is/are also required to be additional insured(s) and they should supply the Contractor with their own list of persons to be insured.) 3.Worker's Compensation and Employers' Liability Workers' Compensation Statutory Employers' Liability Each Accident $500,000 Disease – Each Employee $500,000 Disease – Policy Limit $1,000,000 a. Policy shall contain a waiver of subrogation against the City of Tucson, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees for losses arising from work performed by or on behalf of the Contractor. b. This requirement shall not apply to: Separately, EACH contractor or subcontractor exempt under A.R.S. 23-901, AND when such contractor or subcontractor executes the appropriate waiver (Sole Proprietor/Independent Contractor) form. B.ADDITIONAL INSURANCE REQUIREMENTS: The policies are to contain, or be endorsed to contain, the following provisions: 1. The City of Tucson, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees and the other governmental entity shall be additional insureds to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by the Contract. 2. The Contractor's insurance coverage shall be primary insurance with respect to all other available sources. 3. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Coverage provided by the Contractor shall not be limited to the liability assumed under the indemnification provisions of its Contract with the other governmental entity(ies) party to the Grant Agreement. Exhibit “A” Page 3 C.NOTICE OF CANCELLATION: Each insurance policy required by the insurance provisions of this Contract shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days prior written notice has been given the City of Tucson. Such notice shall be sent directly to the GRANTEE and shall be sent by certified mail, return receipt requested. D.ACCEPTABILITY OF INSURERS: Insurance is to be placed with duly licensed or approved non- admitted insurers in the State of Arizona with an “A.M. Best” rating of not less than A- VII. The City of Tucson in no way warrants that the above-required minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency. E.VERIFICATION OF COVERAGE: Contractor shall furnish the GRANTEE with certificates of insurance (ACORD form or equivalent approved by the State of Arizona) as required by this Contract. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements are to be received and approved before work commences. Each insurance policy required by this Contract must be in effect at or prior to commencement of work under this Contract and remain in effect for the duration of the project. Failure to maintain the insurance policies as required by this Contract, or to provide evidence of renewal, is a material breach of contract. All certificates required by this Contract shall be sent directly to the GRANTEE. The City of Tucson’s project/contract number and project description are to be noted on the certificate of insurance. The City of Tucson reserves the right to require complete, certified copies of all insurance policies required by this Contract at any time. DO NOT SEND CERTIFICATES OF INSURANCE TO THE CITY OF TUCSON’S RISK MANAGEMENT SECTION. F.SUBCONTRACTORS: Contractor's certificate(s) shall include all subcontractors as insureds under its policies or Contractor shall furnish to the county or local government agency responsible separate certificates for each subcontractor. All coverage’s for subcontractors shall be subject to the minimum requirements identified above. G.APPROVAL: Any modification or variation from the insurance requirements must have prior approval from the City of Tucson, Risk Management Section, whose decision shall be final. Such action will not require a formal contract amendment, but may be made by administrative action. H.EXCEPTIONS: In the event the Contractor or sub-contractor(s) is/are a public entity, then the Insurance Requirements shall not apply. Such public entity shall provide a Certificate of Self- Insurance. If the contractor or sub-contractor(s) is/are a City of Tucson agency, board, commission, or university then none of the above shall apply. CITY OF TUCSON HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT AGREEMENT Confidential Funds Certification Exhibit “B” CONFIDENTIAL FUNDS CERTIFICATION This is to certify that I have read, understand, and agree to abide by all of the conditions for confidential funds as set forth in the effective edition of the Office of National Drug Control Policy Financial and Administrative Guide. Grant Number: «GrantNumber» Date: _____________________Signature: ___________________________ Authorized Official PROCEDURES Each project agency authorized to disburse confidential funds must develop and follow internal procedures, which incorporate the following elements: Deviations from these elements must receive prior approval of the ONDCP. 1. Imprest Fund. The funds authorized will be established in an imprest fund, which is controlled by a bonded cashier. 2. Advance of Funds: The supervisor of the unit to which the imprest funds is assigned must authorize all advances of funds for the P/I. Such authorization must specify the information to be received, the amount of expenditures, and assumed name of the informant. 3. Informant Files: Informant files are confidential files of the true names, assumed names, and signature of all informants to whom payments of confidential expenditures have been made. To the extent possible, pictures and/or fingerprints of the informant payee should also be maintained. Refer to Informant Files “Documentation” (2) for a list of required documents for the informant files. 4. Cash Receipts. a. The cashier shall receive from the agent or officer authorized to make a confidential payment, receipt for cash advanced to him/her for such purposes. b. The agent or officer shall receive from the informant payee a receipt for cash paid to him/her. Exhibit “B” Page 2 5. Receipts for Purchase of Information. An Informant Payee Receipt shall identify the exact amount paid to and received by the informant payee on the date executed. Cumulative or anticipatory receipts are not permitted. Once the receipt has been completed no alteration is allowed. The agent shall prepare an Informant Payee Receipt containing the following information: a. The jurisdiction initiating the payment. b. A description of the information/evidence received. c. The amount of payment, both in numeral and word form. d. The date on which the payment was made. e. The signature of the informant payee. f. The signature of the case agent or officer making payment. g. The signature of at least one other officer witnessing the payment. h. The signature of the first-line supervisor authorizing and certifying the payment. 6. Review and Certification. The signed Informant Payee Receipt with a memorandum detailing the information received shall be forwarded to the agent or officer in charge. The agent or officer in charge shall compare the signatures. He/she shall also evaluate the information received in relation to the expense incurred, and add his/her evaluation remarks to the report of the agent or officer who made the expenditure from the imprest funds. The certification will be witnessed by the agent or officer in charge on the basis of the report and Informant Payee’s Receipt. 7. Reporting of Funds. Each project shall prepare a reconciliation report on the imprest funds on a quarterly basis. Information to be included in the reconciliation report will be the assumed name of the informant payee, the amount received, the nature of the information given, and to what extent this information contributed to the investigation. Recipients/subrecipients shall retain the reconciliation report in their files and shall be available for review unless the State agency requests that the report be submitted to them on a quarterly basis. 8. Record and Audit Provisions. Each project and member agency must maintain specific records of each confidential fund transaction. At a minimum, these records must consist of all documentation concerning the request for funds, processing (to include the review and approve/disapprove), modifications, closure or impact material, and receipts and/or other documentation necessary to justify and track all expenditures. Refer to Informant Files Documentation (2) for a list of documents, which should be in an informant’s file. In projects where funds are used for confidential expenditures, it will be understood that all of the above records, except the true name of the informant, are subject to the record and audit provision of grantor agency legislation. Exhibit “B” Page 3 INFORMANT FILES 1. Security. A separate file should be established for each informant for accounting purposes. Informant files should be kept in a separate and secure storage facility, segregated from any other files, and under the exclusive control of the supervisor or an employee designated by him/her. The facility should be locked at all times when unattended. Access to these files should be limited to those employees who have a necessary legitimate need. An informant file should not leave the immediate area except for review by a management official or the handling agent, and should be returned prior to the close of business hours. Sign-out logs should be kept indicating the date, informant number, time in and out, and the signature of the person reviewing the file. 2. Documentation. Each file should include the following information: a. Informant Payment Record - kept on top of the file. This record provides a summary of informant payments. b. Informant Establishment Record - including complete identifying and location data, plus any other documents connected with the informant’s establishment. c. Current photograph and fingerprint card (or FBI/State Criminal Identification Number). d. Agreement with cooperating individual. e. Receipt for P/I. f. Copies of all debriefing reports (except for the Headquarters case file). g. Copies of case initiation reports bearing on the utilization of the informant (except for the Headquarters case file). h. Copies of statements signed by the informant (unsigned copies will be placed in appropriate investigative files). i. Any administrative correspondence pertaining to the informant, including documentation of any representations made on his behalf or any other nonmonetary considerations furnished. j. Any deactivation report or declaration of any unsatisfactory informant. INFORMANT MANAGEMENT AND UTILIZATION All persons who will be utilized as informants should be established as such. The specific procedures required in establishing a person as an informant may vary from jurisdiction to jurisdiction but, at a minimum, should include the following: 1. Assignment of an informant code name to protect the informant’s identity. Exhibit “B” Page 4 2. An informant code book controlled by the supervisor or his/her designee containing: a. Informant’s code number. b. Type of information (i.e. informant, defendant/informant, restricted use/informant). c. Informant’s true name. d. Name of establishing law enforcement officer. e. Date the establishment is approved. f. Date of deactivation. 3. Establish each informant file in accordance with Informant File Documentation (2). 4. For each informant in an active status, the agent should review the informant file on a quarterly basis to assure it contains all relevant and current information. Where a MATERIAL face that was earlier reported on the Establishment Record is no longer correct (e.g. a change in criminal status, means of locating him/her, etc.), a supplemental establishing report should be submitted with the correct entry. 5. All informants being established should be checked in all available criminal indices. If verified FBI number is available, request a copy of the criminal records from the FBI. Where a verified FBI number is not available, the informant should be fingerprinted with a copy sent to the FBI and appropriate State authorities for analysis. The informant may be utilized on a provisional basis while awaiting a response from the FBI. PAYMENTS TO INFORMANTS 1. Any person who is to receive payments charged against PE/PI funds should be established as an informant. This includes a person who may otherwise be categorized as sources of information or informants under the control of another agency. The amount of payment should be commensurate with the value of services and/or information provided and should be based on the following factors: a. The level of the targeted individual, organization or operation. b. The amount of the actual or potential seizure. c. The significance of the contribution made by the informant to the desired objectives. 2. There are various circumstances in which payments to informants may be made. a. Payments for Information and/or Active Participation. When an informant assists in developing an investigation, either through supplying information or actively participating in it, he/she may be paid for his/her service either in a lump sum or in staggered payments. Payments for information leading to a seizure, with no defendants, should be held to a minimum. Exhibit “B” Page 5 b. Payment for Informant Protection. When an informant needs protection, law enforcement agencies may absorb the expenses of relocation. These expenses may include travel for the informant and his/her immediate family, movement and/or storage of household goods, and living expense at the new location for a specific period of time (not to exceed 6 months). Payments should not exceed the amounts authorized by law enforcement employees for these activities. c. Payments to Informants of Another Agency. To use or pay another agency’s informant, he/she should be established as an informant. These payments should not be a duplication of a payment from another agency; however, sharing a payment is acceptable. 3. Documentation of payments to informants is critical and should be accomplished on a Informant Payee Receipt. Payment should be made and witnessed by two law enforcement officers and authorized payment amounts should be established and reviewed by at least the first line supervisory level. In unusual circumstances, a non- officer employee or an officer of another law enforcement agency may serve as witness. In all instances, the original signed receipt must be submitted to the project director for review and record keeping. ACCOUNTING AND CONTROL PROCEDURES Special accounting and control procedures should govern the use and handling of confidential expenditures, as described below: 1. It is important that expenditures which conceptually should be charged to PE/PI/PS are so charged. It is only in this manner that these funds may be properly managed at all levels, and accurate forecasts of projected needs be made. 2. Each law enforcement entity should apportion its PE/PI/PS allowance throughout its jurisdiction and delegate authority to approve PE/PI/PS expenditures to those offices, as it deems appropriate. 3. Headquarters management should establish guidelines authorizing offices to spend up to a predetermined limit of their total allowance on any buy or investigation. 4. In exercising his/her authority to approve these expenditures, the supervisor should consider: a. The significance of the investigation. b. The need for this expenditure to further the investigation. c. Anticipated expenditures in other investigations. Exhibit “B” Page 6 Funds for PE/PI/PS expenditures should be advanced to the officer for a specific purpose. If they are not expended for that purpose, they should be returned to the cashier. They should not be used for another purpose without first returning them and repeating the authorization and advance process based on the new purpose. 5. Funds for PE/PI/PS expenditure should be advanced to the officer on suitable receipt form. Informant Payee Receipt or a voucher for P/E should be completed to document funds used in the purchase of evidence or funds paid or advanced to an informant. 6. For security purposes there should be a 48-hour limit on the amount of time funds advanced for PE/PI/PS expenditure may be held outstanding. If it becomes apparent at any point within the 48-hour period that the expenditure will not materialize, the funds should be returned to the cashier as soon as possible. An extension of the 48- hour limit may be granted by the level of management that approved the advance. Factors to consider in granting such an extension are: a. The amount of funds involved. b. The degree of security under which the funds are being held. c. How long an extension is required. d. The significance of the expenditure. Such extensions should be limited to 48 hours. Beyond this, the funds should be returned and readvanced, if necessary. Regardless of circumstances, within 48 hours of the advance, the cashier should be presented with either the unexpended funds, an executed Informant Payee Receipt or purchase of evidence or written notification by management that an extension has been granted. 7. P/S expenditures, when not endangering the safety of the officer or informant, need to be supported by canceled tickets, receipts, lease agreements, etc. If not available, the supervisor, or his immediate subordinate, must certify that the expenditures were necessary and justify why supporting documents were not obtained. Town Council Regular Session Item # E. Meeting Date:05/19/2016 Requested by: Daniel G. Sharp Submitted By:Colleen Muhr, Police Department Department:Police Department Information SUBJECT: Resolution No. (R)16-18, authorizing and approving a High Intensity Drug Trafficking Area (HIDTA) grant agreement with the City of Tucson, allowing for two (2) officers to be assigned to the Pima County/Tucson Metropolitan Counter Narcotics Alliance (CNA) RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: A request is being made to enter into an agreement between the City of Tucson and the Town of Oro Valley for the participation and administration of a multi-agency HIDTA task force. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: There is no fiscal impact to the Town’s budget as the salary and employee-related expenses are reimbursable under the $198,158 grant. The total amount is included in the Town Manager’s Recommended Budget for FY 2016/17. SUGGESTED MOTION: I MOVE to (adopt or deny) Resolution No. (R)16-18, authorizing and approving a High Intensity Drug Trafficking Area grant agreement between the City of Tucson and the Town of Oro Valley, allowing for two (2) officers to be assigned to the Pima County/Tucson Metropolitan Counter Narcotics Alliance. Attachments (R)16-18 CNA Grant Agreement CNA IGA C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@C41166A6\@BCL@C41166A6.doc Town of Oro Valley Attorney’s Office/ca/033010 RESOLUTION NO. (R)16-18 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING A HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT AGREEMENT BETWEEN THE CITY OF TUCSON AND THE TOWN OF ORO VALLEY ALLOWING FOR TWO (2) OFFICERS TO BE ASSIGNED TO THE PIMA COUNTY/TUCSON METROPOLITAN COUNTER NARCOTICS ALLIANCE (CNA) WHEREAS, the Town of Oro Valley is authorized to establish and maintain the Oro Valley Police Department, pursuant to A.R.S. § 9-240 (B)(12); and WHEREAS, the Town of Oro Valley desires to enter into a Grant Agreement with the City of Tucson for the participation and administration of a multi-agency High Intensity Drug Trafficking Area Task Force for a term effective January 1, 2016 through December 31, 2017; and WHEREAS, it is in the best interest of the Town to enter into the Grant Agreement, attached hereto as Exhibit “A” and incorporated herein by this reference, in order to set forth the terms and conditions to provide for the health, safety and welfare of the residents in the Town of Oro Valley. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: 1.The Grant Agreement, attached hereto as Exhibit “A”, between the Town of Oro Valley and the City of Tucson to participate in the High Intensity Drug Trafficking Area (HIDTA) Grant Agreement allowing for two (2) officers to be assigned to the Pima County/Tucson Metropolitan Counter Narcotics Alliance (CNA) is hereby authorized and approved. 2.The Mayor, Chief of Police and other administrative officials are hereby authorized to take such steps as necessary to execute and implement the terms of the Grant Agreement. C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@C41166A6\@BCL@C41166A6.doc Town of Oro Valley Attorney’s Office/ca/033010 PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this 19th dayof May, 2016. TOWN OF ORO VALLEY, ARIZONA ____________________________________ Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: _________________________________________________________________ Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director _________________________________________________________________ Date:Date: EXHIBIT “A” CITY OF TUCSON HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT AGREEMENT COT Grant Number HT-16-2606 This Grant Agreement is made this 1ST day of January 2016 by and between the CITY OF TUCSON hereinafter called “CITY” and GOVERNING BODY, through Oro Valley Police Department hereinafter called “GRANTEE”. The CITY enters into this Agreement pursuant to its authority under the provisions of A.R.S. § 11-951, et seq., and the City of Tucson’s Resolution number 21460, having satisfied itself as to the qualification of GRANTEE. NOW, THEREFORE, it is agreed between the parties as follows: 1.This Agreement will commence on January 1, 2016 and terminate on December 31, 2017. This Agreement expires at the end of the award period unless prior written approval for an extension has been obtained from the CITY. A request for extension must be received by the CITY sixty (60) days prior to the end of the award period. The CITY may approve an extension that further the goals and objectives of the program and shall determine the length of any extension within Office of National Drug Control Policy (ONDCP) guidelines. 2.The GRANTEE agrees that grant funds will be used for the Counter Narcotics Alliance (CNA). 3.The CITY will monitor the performance of the GRANTEE against goals and performance standards outlined in the grant application. Sub-standard performance as determined by the CITY will constitute non-compliance with this Agreement. The GRANTEE shall operate in a manner consistent with and in compliance with the provisions and stipulations of the approved grant application and this Agreement. If the CITY finds non-compliance, the GRANTEE will receive a written notice that identifies the area of non-compliance, and the appropriate corrective action to be taken. If the GRANTEE does not respond within thirty calendar days to this notice, and does not provide sufficient information concerning the steps that are being taken to correct the problem, the CITY may suspend funding; permanently terminate this Agreement and/or revoke the grant; Any deviation or failure to comply with the purpose and/or conditions of this Agreement without prior written CITY approval may constitute sufficient reason for the CITY to terminate this Agreement; revoke the grant; require the return of all unspent funds, perform an audit of expended funds; and require the return of any previously spent funds which are deemed to have been spent in violation of the purpose or conditions of this grant. 4.This Agreement may be modified only by a written amendment signed by the parties. Any notice given pursuant to this Agreement shall be in writing and shall be considered to have been given when actually received by the following addressee or their agents or employees: A.If to the City of Tucson: City of Tucson Police Department HIDTA FIDUCIARY SECTION 270 S. Stone Tucson, Arizona 85701 Attn: HIDTA Lead Management Analyst High Intensity Drug Trafficking Area Grant Number HT-16-2606 Page 2 B. If to the GRANTEE: Oro Valley Police Department 11000 La Cañada Drive Oro Valley, AZ 85737 Attn: Chief Daniel Sharp 5.The GRANTEE may make budget adjustments only after written notification with signature approval from Arizona HIDTA Director is provided to the CITY. A grant adjustment notice (GAN) will be issued to the GRANTEE notifying the GRANTEE of the approval. Adjustments or reprogramming of the grantee’s budget in an initiative or any reprogramming between initiative and/or agencies; in any amount, require the approval of the Board, the AZ HIDTA Director, and/or the ONDCP in accordance with HIDTA Program Policy and Budget Guidance. APPROVED LINE ITEM PROGRAM BUDGET Personnel: Salaries Fringe Benefits Overtime Travel Facilities Services Operating Expenses: Supplies Other Equipment (listed below) TOTAL $116,766.00 $29,192.00 $52,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $198,158.00 See attached for budget detail. 6.The GRANTEE understands that financial reports are required for reimbursement of expenditures. 7.Every payment obligation of the CITY under this Agreement is conditioned upon the availability of funds appropriated or allocated for the payment of such obligation. If funds are not allocated and available for the continuance of this Agreement, this Agreement may be terminated by the CITY. No liability shall accrue to the CITY in the event this provision is exercised, and the CITY shall not be obligated or liable for any future payments or for any damages as a result of termination under this paragraph. 8.The GRANTEE understands that prior to the expenditure of confidential funds; an authorized official of the GRANTEE shall sign a certification indicating that he or she has read, understands, and agrees to abide by all of the conditions pertaining to confidential fund expenditures as set forth in ONDCP Financial and Administrative Guide for Cooperative Agreements Guidelines and Exhibit B. High Intensity Drug Trafficking Area Grant Number HT-16-2606 Page 3 9.The GRANTEE certifies that it will comply with OMB Circular A-102 Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments as codified in 2 CFR Part 2800 and OMB Circular A-87 Cost Principles for State, Local and Indian Tribal Governments and HIDTA Program Policy & Budget Guidance. Link: OMB Circulars http://www.whitehouse.gov/omb/circulars/index.html 10.The GRANTEE agrees to account for interest earned on Federal grant funds and shall remit interest earned in excess of the allowable amount as indicated in the ONDCP Financial and Administrative Guide for Cooperative Agreements and all unexpended grant funds to the CITY within 30 days after receipt of a written request from the CITY. The GRANTEE agrees to expend all encumbered funds within 90 days of expiration of this award. 11.The GRANTEE agrees to retain all books, account reports, files and other records, (paper and/or electronic) relating to this Agreement and the performance of this Agreement for no less than five (5) years from the last financial report submitted to the CITY. All such documents shall be subject to inspection and audit at reasonable times. 12.For the purpose of this grant, a capital expenditure is $1,000 or above. If the GRANTEE’S policy defines a capital expenditure as less than $1,000, the GRANTEE will use its own policy. The GRANTEE shall maintain a tracking system, in accordance with ONDCP HIDTA Program Policy & Budget Guidance Section 8.4.1, to account for all HIDTA purchased equipment, vehicles, and other items valued at $ 5000 or more at the time of purchase. This also includes lower cost, high-risk items, electronic devices and software, such as but not limited to digital cameras, palm pilots, and GPS devices. The GRANTEE agrees to abide by Section 8.6 that those using HIDTA funds to purchase equipment must maintain a current inventory of HIDTA-purchased equipment and must provide that inventory to the HIDTA Director or an ONDCP employee, and/or the CITY upon request. A 100-percent physical inventory of HIDTA-purchased equipment must be conducted at least every two years. 13.The GRANTEE agrees to follow equipment disposition policies outlined in Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR 200 Subpart D- Post Federal Award Requirements, §§ 310-316- Property Standards when the equipment is no longer needed for the grant program. When no longer needed for the original program, the equipment may be used in other activities supported by the Office of National Drug Control Policy. Link: Electronic Code of Federal Regulations http://www.ecfr.gov The GRANTEE agrees that the purchasing agency shall comply with ONDCP HIDTA Program Policy & Budget Guidance Section 8.07 in determining the end of the useful life and disposition of HIDTA purchased equipment. Purchasing agencies must retain documentation of the disposition and provide to the HIDTA Director and the CITY. 14.The GRANTEE agrees to keep time and attendance sheets signed by the employee and supervisory official having first hand knowledge of the work performed by the grant funded employees. The GRANTEE agrees to track overtime expenses in accordance with ONDCP HIDTA Program Policy & Budget Guidance. 15.The GRANTEE will comply with the audit requirements of Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR 200 Subpart F- Audit Requirements and provide the CITY with the audit report and any findings within 90 days of receipt of such finding. If the report contains no findings, the GRANTEE must provide notification that the audit was completed. Link:Electronic Code of Federal Regulations http://www.ecfr.gov High Intensity Drug Trafficking Area Grant Number HT-16-2606 Page 4 16.The GRANTEE agrees that it will submit financial reports and supporting documentation to the CITY through the AZ HIDTA Finance Manager on forms/format provided by the CITY, documenting the activities supported by these grant funds. In the event reports are not received on or before the indicated date(s), funding will be suspended until such time as delinquent report(s) are received. These reports are submitted according to the following schedule: Report Period Month of:Due Date:Report Period Month of:Due Date: January 1 - 31 February 1 - 29 March 1 – 30 October 1 - 31 November 1 - 30 December 1 - 31 February 25 March 25 April 25 November 25 December 25 January 25 July 1 – 31 August 1 - 31 September 1 – 30 April 1 - 30 May 1 - 31 June 1 - 30 August 25 September 25 October 25 May 25 June 25 July 25 More frequent reports may be required for GRANTEES who are considered high risk. 17.All goods and services purchased with grant funds must be received by the GRANTEE within 60 days of the expiration of this award. 18.The GRANTEE agrees to obtain ONDCP approval through the Arizona HIDTA Director for all sole-source procurements in excess of $150,000, and provide written notification to the CITY, as indicated in 2 CFR 200.317 et al. 19.The GRANTEE agrees to check the U.S. General Service Administration (GSA) Excluded Parties Listing Service as required by Executive Order 12549, as defined in 2 CFR 2867.10 et. seq. for individuals, agencies, companies and corporations debarred or suspended from doing business with recipients receiving Federal funds. The GRANTEE agrees not to do business with any individual, agency, company or corporation listed in the Excluded Parties Listing Service. Link: Excluded Parties Listing System http://sam.gov 20.No funds shall be used to supplant federal, state, county or local funds that would otherwise be made available for such purposes. Supplanting means the deliberate reduction of State or local funds because of the existence of Federal funds. 21.The GRANTEE assigns to the CITY any claim for overcharges resulting from antitrust violations to the extent that such violations concern materials or services applied by third parties to the GRANTEE in exchange for grant funds provided under this Agreement. 22.The parties agree to use arbitration in the event of disputes in accordance with the provisions of A.R.S. § 12-1501 et seq. 23.The laws of the State of Arizona apply to questions arising under this Agreement and any litigation regarding this Agreement must be maintained in Arizona courts, except as provided in paragraph 25 of this Agreement pertaining to disputes, which are subject to arbitration. 24.The GRANTEE understands that grant funds will not be released until all required reports and reversion of funds from the prior year grant are submitted to the CITY. High Intensity Drug Trafficking Area Grant Number HT-16-2606 Page 5 25.The GRANTEE (as “Indemnitor”) agrees to indemnify, defend and hold harmless the CITY (as “Indemnitee”) from and against any and all claims, losses, liability, costs, or expenses, (including reasonable attorney’s fees) (hereinafter collectively referred to as “Claims”) arising out of bodily injury of any person (including death) or property damage, but only to the extent that such Claims which result in vicarious/derivative liability to the Indemnitee are caused by the act, omission, negligence, misconduct, or other fault of the Indeminitor, its officers, officials, agents, employees, or volunteers. If the GRANTEE is a State agency this paragraph does not apply. 26.Unless GRANTEE is a State agency, GRANTEE shall cause its contractor(s) and subcontractors, if any to indemnify defend, save and hold harmless the City of Tucson, any jurisdictions or agency issuing any permits for any work arising out of this Agreement, and their respective directors, officers, officials, agents, and employees from and against any and all claims, actions, liabilities, damages, losses or expenses (including court costs, attorneys’ fees, and costs of claim processing, investigation and litigation) (hereinafter referred to as “Claims” ) for bodily injury or personal injury (including death), or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of GRANTEE’S contractor or any of the directors, officers, agents, or employees or subcontractors of such contractor. This indemnity includes any claim or amount arising out of or recovered under the Worker’s Compensation Law or arising out of the failure of such contractor to conform to any federal, state, or local law, statute, ordinance, rule, regulation or court decree. It is the specific intention of the parties that the Indemnitee shall, in all instances, except for Claims arising solely from the negligence or willful acts or omissions of the Imdemnitee, be indemnified by such contractor from and against any and all claims. It is agreed that such contractor will be responsible for primary loss investigation, defense and judgment costs where this indemnification is applicable. Insurance requirements for any contractor used by GRANTEE are incorporated herein by this reference and attached to this Agreement as Exhibit “A”. 27.If the GRANTEE is a governmental political subdivision, the GRANTEE will, to the extent possible and practical share criminal justice information with other authorized criminal justice agencies. The process control number (PCN) shall be used in accordance with A.R.S. § 41- 1750 when sharing data with other criminal justice agencies as electronic data systems are developed or improved. 28.The GRANTEE agrees to comply with the non-discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; 42 USC 3789(d); Title VI of the Civil Rights Act of 1964, as amended; Section 504, Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972 and the Department of Justice regulations 28 CFR Part 54; The Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, G and I; Department of Justice regulations on disability discrimination 28 CFR Part 35; all applicable state laws of A.R.S. § 41-1463; and Executive Orders 1999-4 and 2000-4. These laws prohibit discrimination on the basis of race, color, religion, sex and national origin including Limited English Proficiency (LEP) in the delivery of service. In the event that a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing against the GRANTEE, the GRANTEE will forward a copy of the findings to the Office for Civil Rights, Office of Justice Programs and the CITY. High Intensity Drug Trafficking Area Grant Number HT-16-2606 Page 6 29.The GRANTEE agrees to formulate and keep on file an Equal Employment Opportunity Plan (EEOP) (if grantee is required pursuant to 2 CFR 1401.300). The GRANTEE certifies that they have forwarded to the Office for Civil Rights, Office of Justice Programs the EEOP, or certifications that they have prepared and have on file an EEOP, or that they are exempt from EEOP requirements. Failure to comply may result in suspension of the receipt of grant funds. Copies of all submissions such as certifications to or correspondence with the Office for Civil Rights, Office of Justice Programs regarding this requirement must be provided to the CITY by the GRANTEE. 30.The GRANTEE certifies to comply with the Drug-Free Workplace Act of 1988, and implemented in 28 CFR Part 67, Subpart F, for grantees, as defined in 28 CFR, Part 67 Sections 67.615 and 67.620. 31.The GRANTEE agrees to complete and keep on file, as appropriate, Immigration and Naturalization Form (I-9). This form is to be used by recipients to verify that persons are eligible to work in the United States. Additionally the GRANTEE ensures compliance with Executive Order 2005-30 federal immigration laws by state employers and contractors. 32.The GRANTEE agrees to notify the Arizona HIDTA Director and provide written notification to the CITY within ten (10) days in the event that the project official is replaced during the award period. 33.No rights or interest in this Agreement shall be assigned by GRANTEE without prior written approval of the CITY. 34.The GRANTEE agrees that no funds provided, or personnel employed under this Agreement shall be in any way or to any extent engaged in conduct of political activities in violation of U.S.C. Title 5, Part II, Chapter 15, Section 1502. 35.The GRANTEE certifies that it presently has no financial interest and shall not acquire any financial interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under this Agreement. 36.The Grantee certifies that no federal funds will be paid, by or on behalf of, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and for the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. If any funds other than Federal funds are paid or will be paid to any person for influencing or attempting to influence an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal award, grant loan, or cooperative agreement, the GRANTEE will complete and submit to the CITY Standard Form- LLL, “Disclosure Form to Report Lobbying” in accordance with its instructions High Intensity Drug Trafficking Area Grant Number HT-16-2606 Page 7 37.This Agreement is subject to cancellation pursuant to the provision of A.R.S. § 38-511. 38.This Agreement may be cancelled at the CITY’s discretion if not returned with authorized signatures to the CITY within 90 days of commencement of the award. 39.If any provision of this Agreement is held invalid the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall be in full force and effect. 40.Pursuant to resolution number 21460, adopted by Mayor and Council December 15, 2009, the Tucson Police Chief is authorized to enter into contracts and grant agreements for HIDTA operations. 41.In accordance with A.R.S. §41-4401, GRANTEE warrants compliance with E-Verify and all federal immigration laws and regulations relating to employees and warrants compliance with A.R.S. § 23-214A. High Intensity Drug Trafficking Area Grant Number HT-16-2606 Page 8 IN WITNESS WHEREOF, the parties have made and executed the Agreement the day and year first above written. FOR GRANTEE: Chief of Police Date Printed Name and Title Note: If applicable, the Agreement must be approved by the appropriate county supervisory board or municipal council and appropriate local counsel (i.e. county or city attorney). Furthermore, if applicable, resolutions and meeting minutes must be forwarded to the CITY with the signed Agreement. Approved as to form and authority to enter into Agreement: Legal counsel for GRANTEE Date Printed Name and Title Statutory or other legal authority to enter into Agreement: Appropriate A.R.S., ordinance, or charter reference FOR CITY OF TUCSON: Chris Magnus, Chief of Police Date City of Tucson Police Department Lisa Judge, Principal Assistant City Attorney Date City of Tucson Police Department Approved as to form CITY OF TUCSON GRANT AGREEMENT Insurance Requirements Exhibit “A” Insurance Requirements for Governmental Parties to a Grant Agreement: None. Insurance Requirements for Any Contractors Used by a Party to the Grant Agreement: (Note: this applies only to Contractors used by a governmental entity, not to the governmental entity itself.) The insurance requirements herein are minimum requirements and in no way limit the indemnity covenants contained in the Intergovernmental Agreement. The City of Tucson in no way warrants that the minimum limits contained herein are sufficient to protect the governmental entity or Contractor from liabilities that might arise out of the performance of the work under this Contract by the Contractor, his agents, representatives, employees or subcontractors, and Contractor and the governmental entity are free to purchase additional insurance. A.MINIMUM SCOPE AND LIMITS OF INSURANCE: Contractor shall provide coverage with limits of liability not less than those stated below. 1.Commercial General Liability – Occurrence Form Policy shall include bodily injury, property damage, personal injury and broad form contractual liability. General Aggregate $2,000,000 Products – Completed Operations Aggregate $1,000,000 Personal and Advertising Injury $1,000,000 Blanket Contractual Liability – Written and Oral $1,000,000 Fire Legal Liability $50,000 Each Occurrence $1,000,000 a.The policy shall be endorsed to include the following additional insured language: “The City of Tucson, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees shall be named as additional insureds with respect to liability arising out of the activities performed by or on behalf of the Contractor". (Note that the other governmental entity(ies) is/are also required to be additional insured(s) and they should supply the Contractor with their own list of persons to be insured.) b.Policy shall contain a waiver of subrogation against the City of Tucson, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees for losses arising from work performed by or on behalf of the Contractor. Exhibit “A” Page 2 2.Automobile Liability Bodily Injury and Property Damage for any owned, hired, and/or non-owned vehicles used in the performance of this Contract. Combined Single Limit (CSL) $1,000,000 a. The policy shall be endorsed to include the following additional insured language: “The City of Tucson, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees shall be named as additional insured with respect to liability arising out of the activities performed by or on behalf of the Contractor, involving automobiles owned, leased, hired or borrowed by the Contractor". (Note that the other governmental entity(ies) is/are also required to be additional insured(s) and they should supply the Contractor with their own list of persons to be insured.) 3.Worker's Compensation and Employers' Liability Workers' Compensation Statutory Employers' Liability Each Accident $500,000 Disease – Each Employee $500,000 Disease – Policy Limit $1,000,000 a. Policy shall contain a waiver of subrogation against the City of Tucson, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees for losses arising from work performed by or on behalf of the Contractor. b. This requirement shall not apply to: Separately, EACH contractor or subcontractor exempt under A.R.S. 23-901, AND when such contractor or subcontractor executes the appropriate waiver (Sole Proprietor/Independent Contractor) form. B.ADDITIONAL INSURANCE REQUIREMENTS: The policies are to contain, or be endorsed to contain, the following provisions: 1. The City of Tucson, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees and the other governmental entity shall be additional insureds to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by the Contract. 2. The Contractor's insurance coverage shall be primary insurance with respect to all other available sources. 3. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Coverage provided by the Contractor shall not be limited to the liability assumed under the indemnification provisions of its Contract with the other governmental entity(ies) party to the Grant Agreement. Exhibit “A” Page 3 C.NOTICE OF CANCELLATION: Each insurance policy required by the insurance provisions of this Contract shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days prior written notice has been given the City of Tucson. Such notice shall be sent directly to the GRANTEE and shall be sent by certified mail, return receipt requested. D.ACCEPTABILITY OF INSURERS: Insurance is to be placed with duly licensed or approved non- admitted insurers in the State of Arizona with an “A.M. Best” rating of not less than A- VII. The City of Tucson in no way warrants that the above-required minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency. E.VERIFICATION OF COVERAGE: Contractor shall furnish the GRANTEE with certificates of insurance (ACORD form or equivalent approved by the State of Arizona) as required by this Contract. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements are to be received and approved before work commences. Each insurance policy required by this Contract must be in effect at or prior to commencement of work under this Contract and remain in effect for the duration of the project. Failure to maintain the insurance policies as required by this Contract, or to provide evidence of renewal, is a material breach of contract. All certificates required by this Contract shall be sent directly to the GRANTEE. The City of Tucson’s project/contract number and project description are to be noted on the certificate of insurance. The City of Tucson reserves the right to require complete, certified copies of all insurance policies required by this Contract at any time. DO NOT SEND CERTIFICATES OF INSURANCE TO THE CITY OF TUCSON’S RISK MANAGEMENT SECTION. F.SUBCONTRACTORS: Contractor's certificate(s) shall include all subcontractors as insureds under its policies or Contractor shall furnish to the county or local government agency responsible separate certificates for each subcontractor. All coverage’s for subcontractors shall be subject to the minimum requirements identified above. G.APPROVAL: Any modification or variation from the insurance requirements must have prior approval from the City of Tucson, Risk Management Section, whose decision shall be final. Such action will not require a formal contract amendment, but may be made by administrative action. H.EXCEPTIONS: In the event the Contractor or sub-contractor(s) is/are a public entity, then the Insurance Requirements shall not apply. Such public entity shall provide a Certificate of Self- Insurance. If the contractor or sub-contractor(s) is/are a City of Tucson agency, board, commission, or university then none of the above shall apply. CITY OF TUCSON HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT AGREEMENT Confidential Funds Certification Exhibit “B” CONFIDENTIAL FUNDS CERTIFICATION This is to certify that I have read, understand, and agree to abide by all of the conditions for confidential funds as set forth in the effective edition of the Office of National Drug Control Policy Financial and Administrative Guide. Grant Number: «GrantNumber» Date: _____________________Signature: ___________________________ Authorized Official PROCEDURES Each project agency authorized to disburse confidential funds must develop and follow internal procedures, which incorporate the following elements: Deviations from these elements must receive prior approval of the ONDCP. 1. Imprest Fund. The funds authorized will be established in an imprest fund, which is controlled by a bonded cashier. 2. Advance of Funds: The supervisor of the unit to which the imprest funds is assigned must authorize all advances of funds for the P/I. Such authorization must specify the information to be received, the amount of expenditures, and assumed name of the informant. 3. Informant Files: Informant files are confidential files of the true names, assumed names, and signature of all informants to whom payments of confidential expenditures have been made. To the extent possible, pictures and/or fingerprints of the informant payee should also be maintained. Refer to Informant Files “Documentation” (2) for a list of required documents for the informant files. 4. Cash Receipts. a. The cashier shall receive from the agent or officer authorized to make a confidential payment, receipt for cash advanced to him/her for such purposes. b. The agent or officer shall receive from the informant payee a receipt for cash paid to him/her. Exhibit “B” Page 2 5. Receipts for Purchase of Information. An Informant Payee Receipt shall identify the exact amount paid to and received by the informant payee on the date executed. Cumulative or anticipatory receipts are not permitted. Once the receipt has been completed no alteration is allowed. The agent shall prepare an Informant Payee Receipt containing the following information: a. The jurisdiction initiating the payment. b. A description of the information/evidence received. c. The amount of payment, both in numeral and word form. d. The date on which the payment was made. e. The signature of the informant payee. f. The signature of the case agent or officer making payment. g. The signature of at least one other officer witnessing the payment. h. The signature of the first-line supervisor authorizing and certifying the payment. 6. Review and Certification. The signed Informant Payee Receipt with a memorandum detailing the information received shall be forwarded to the agent or officer in charge. The agent or officer in charge shall compare the signatures. He/she shall also evaluate the information received in relation to the expense incurred, and add his/her evaluation remarks to the report of the agent or officer who made the expenditure from the imprest funds. The certification will be witnessed by the agent or officer in charge on the basis of the report and Informant Payee’s Receipt. 7. Reporting of Funds. Each project shall prepare a reconciliation report on the imprest funds on a quarterly basis. Information to be included in the reconciliation report will be the assumed name of the informant payee, the amount received, the nature of the information given, and to what extent this information contributed to the investigation. Recipients/subrecipients shall retain the reconciliation report in their files and shall be available for review unless the State agency requests that the report be submitted to them on a quarterly basis. 8. Record and Audit Provisions. Each project and member agency must maintain specific records of each confidential fund transaction. At a minimum, these records must consist of all documentation concerning the request for funds, processing (to include the review and approve/disapprove), modifications, closure or impact material, and receipts and/or other documentation necessary to justify and track all expenditures. Refer to Informant Files Documentation (2) for a list of documents, which should be in an informant’s file. In projects where funds are used for confidential expenditures, it will be understood that all of the above records, except the true name of the informant, are subject to the record and audit provision of grantor agency legislation. Exhibit “B” Page 3 INFORMANT FILES 1. Security. A separate file should be established for each informant for accounting purposes. Informant files should be kept in a separate and secure storage facility, segregated from any other files, and under the exclusive control of the supervisor or an employee designated by him/her. The facility should be locked at all times when unattended. Access to these files should be limited to those employees who have a necessary legitimate need. An informant file should not leave the immediate area except for review by a management official or the handling agent, and should be returned prior to the close of business hours. Sign-out logs should be kept indicating the date, informant number, time in and out, and the signature of the person reviewing the file. 2. Documentation. Each file should include the following information: a. Informant Payment Record - kept on top of the file. This record provides a summary of informant payments. b. Informant Establishment Record - including complete identifying and location data, plus any other documents connected with the informant’s establishment. c. Current photograph and fingerprint card (or FBI/State Criminal Identification Number). d. Agreement with cooperating individual. e. Receipt for P/I. f. Copies of all debriefing reports (except for the Headquarters case file). g. Copies of case initiation reports bearing on the utilization of the informant (except for the Headquarters case file). h. Copies of statements signed by the informant (unsigned copies will be placed in appropriate investigative files). i. Any administrative correspondence pertaining to the informant, including documentation of any representations made on his behalf or any other nonmonetary considerations furnished. j. Any deactivation report or declaration of any unsatisfactory informant. INFORMANT MANAGEMENT AND UTILIZATION All persons who will be utilized as informants should be established as such. The specific procedures required in establishing a person as an informant may vary from jurisdiction to jurisdiction but, at a minimum, should include the following: 1. Assignment of an informant code name to protect the informant’s identity. Exhibit “B” Page 4 2. An informant code book controlled by the supervisor or his/her designee containing: a. Informant’s code number. b. Type of information (i.e. informant, defendant/informant, restricted use/informant). c. Informant’s true name. d. Name of establishing law enforcement officer. e. Date the establishment is approved. f. Date of deactivation. 3. Establish each informant file in accordance with Informant File Documentation (2). 4. For each informant in an active status, the agent should review the informant file on a quarterly basis to assure it contains all relevant and current information. Where a MATERIAL face that was earlier reported on the Establishment Record is no longer correct (e.g. a change in criminal status, means of locating him/her, etc.), a supplemental establishing report should be submitted with the correct entry. 5. All informants being established should be checked in all available criminal indices. If verified FBI number is available, request a copy of the criminal records from the FBI. Where a verified FBI number is not available, the informant should be fingerprinted with a copy sent to the FBI and appropriate State authorities for analysis. The informant may be utilized on a provisional basis while awaiting a response from the FBI. PAYMENTS TO INFORMANTS 1. Any person who is to receive payments charged against PE/PI funds should be established as an informant. This includes a person who may otherwise be categorized as sources of information or informants under the control of another agency. The amount of payment should be commensurate with the value of services and/or information provided and should be based on the following factors: a. The level of the targeted individual, organization or operation. b. The amount of the actual or potential seizure. c. The significance of the contribution made by the informant to the desired objectives. 2. There are various circumstances in which payments to informants may be made. a. Payments for Information and/or Active Participation. When an informant assists in developing an investigation, either through supplying information or actively participating in it, he/she may be paid for his/her service either in a lump sum or in staggered payments. Payments for information leading to a seizure, with no defendants, should be held to a minimum. Exhibit “B” Page 5 b. Payment for Informant Protection. When an informant needs protection, law enforcement agencies may absorb the expenses of relocation. These expenses may include travel for the informant and his/her immediate family, movement and/or storage of household goods, and living expense at the new location for a specific period of time (not to exceed 6 months). Payments should not exceed the amounts authorized by law enforcement employees for these activities. c. Payments to Informants of Another Agency. To use or pay another agency’s informant, he/she should be established as an informant. These payments should not be a duplication of a payment from another agency; however, sharing a payment is acceptable. 3. Documentation of payments to informants is critical and should be accomplished on a Informant Payee Receipt. Payment should be made and witnessed by two law enforcement officers and authorized payment amounts should be established and reviewed by at least the first line supervisory level. In unusual circumstances, a non- officer employee or an officer of another law enforcement agency may serve as witness. In all instances, the original signed receipt must be submitted to the project director for review and record keeping. ACCOUNTING AND CONTROL PROCEDURES Special accounting and control procedures should govern the use and handling of confidential expenditures, as described below: 1. It is important that expenditures which conceptually should be charged to PE/PI/PS are so charged. It is only in this manner that these funds may be properly managed at all levels, and accurate forecasts of projected needs be made. 2. Each law enforcement entity should apportion its PE/PI/PS allowance throughout its jurisdiction and delegate authority to approve PE/PI/PS expenditures to those offices, as it deems appropriate. 3. Headquarters management should establish guidelines authorizing offices to spend up to a predetermined limit of their total allowance on any buy or investigation. 4. In exercising his/her authority to approve these expenditures, the supervisor should consider: a. The significance of the investigation. b. The need for this expenditure to further the investigation. c. Anticipated expenditures in other investigations. Exhibit “B” Page 6 Funds for PE/PI/PS expenditures should be advanced to the officer for a specific purpose. If they are not expended for that purpose, they should be returned to the cashier. They should not be used for another purpose without first returning them and repeating the authorization and advance process based on the new purpose. 5. Funds for PE/PI/PS expenditure should be advanced to the officer on suitable receipt form. Informant Payee Receipt or a voucher for P/E should be completed to document funds used in the purchase of evidence or funds paid or advanced to an informant. 6. For security purposes there should be a 48-hour limit on the amount of time funds advanced for PE/PI/PS expenditure may be held outstanding. If it becomes apparent at any point within the 48-hour period that the expenditure will not materialize, the funds should be returned to the cashier as soon as possible. An extension of the 48- hour limit may be granted by the level of management that approved the advance. Factors to consider in granting such an extension are: a. The amount of funds involved. b. The degree of security under which the funds are being held. c. How long an extension is required. d. The significance of the expenditure. Such extensions should be limited to 48 hours. Beyond this, the funds should be returned and readvanced, if necessary. Regardless of circumstances, within 48 hours of the advance, the cashier should be presented with either the unexpended funds, an executed Informant Payee Receipt or purchase of evidence or written notification by management that an extension has been granted. 7. P/S expenditures, when not endangering the safety of the officer or informant, need to be supported by canceled tickets, receipts, lease agreements, etc. If not available, the supervisor, or his immediate subordinate, must certify that the expenditures were necessary and justify why supporting documents were not obtained. Town Council Regular Session Item # 1. Meeting Date:05/19/2016 Requested by: Kristy Diaz-Trahan Submitted By:Kristy Diaz-Trahan, Parks and Recreation Department:Parks and Recreation Information SUBJECT: RESOLUTION NO. (R)16-19, APPROVING THE NAME OF A PARK LOCATED AT THE NORTH END OF STEAM PUMP VILLAGE RECOMMENDATION: The Parks & Recreation Advisory Board unanimously approved two names for consideration of the park located at the north end of Steam Pump Village. Staff is supportive of either name. EXECUTIVE SUMMARY: The Youth Advisory Council (YAC) developed a list of five potential names for the natural park space that is located north of the Encantada at Steam Pump apartments. The YAC list was presented to the Parks & Recreation Advisory Board (PRAB) on April 19, 2016, for consideration. The PRAB narrowed the list to two for Council’s consideration. The top two names are: Principios Park – Spanish meaning of beginnings Tho’ag Park – Tohono O’Odham word for mountain BACKGROUND OR DETAILED INFORMATION: Evergreen Devco, Inc., the developer of Steam Pump Village, dedicated the 1.72 acre open space parcel located at the northeastern end of the development to the Town in July 2010. This dedication was part of a transaction that enabled the facilitation of the construction of BASIS Oro Valley. Following an appraisal of the property, Town Council accepted the deed for the property at its July 21, 2010 meeting. HSL Steam Pump, LLC proposed a 288-unit apartment complex, Encantada at Steam Pump, adjacent to the Town-owned open space parcel. Through the development review process, the complex was required to have a drainage area. A proposal was set forth in which HSL would be allowed to use part of the park for its drainage purposes, as long as it installed and maintained improvements to support recreational use by the public. Without utilizing part of the park as the drainage area, HSL would have been required to significantly re-design its development to include an underground detention basin. Beginning in 2012, Town staff worked with HSL to draft an agreement that delineated the responsibilities for this area. The final easement agreement was approved by Town Council at its March 6, 2013 meeting. The agreement provided an easement to HSL for perpetual drainage maintenance, and they were required to construct certain improvements on the park property. The easement agreement ensured that the park improvements were provided and maintained in perpetuity, regardless of future ownership of the apartments, at no cost to the Town. HSL and any subsequent owner will be responsible for the maintenance of the improvements. General maintenance of the remainder of the property will continue to be the responsibility of the Town. HSL was required to provide: parking spaces, a pedestrian path connection to the CDO Shared Use Path, bicycle parking, access to a picnic area, picnic tables, benches, trash and recycling receptacles, a water fountain, park signage, a drainage area, and for the transplantation of additional trees. Consequently, Town staff reviewed the park amenities following construction by HSL. These amenities were approved in late September 2014. The Town of Oro Valley Naming and Branding Resolution (No. (R)12-18) states that Park and open space names should be chosen keeping in mind continuity and relevance to the community. Park and open space names that are similar to existing parks or properties in the greater Oro Valley area should be avoided in order to minimize confusion. The Parks & Recreation Advisory Board (PRAB) recommended that the Youth Advisory Council (YAC) develop a “short list” of names for consideration. Members of the YAC presented five names for consideration during the PRAB April 19, 2016 meeting. The names have been researched for relevance, authenticity, and ensured no other area park had the same or similar name. Names and justification included: El Principio Park El principio is a Spanish word meaning “the beginning." This name is relevant for this location because it is a natural park and is still the way it was since the beginning of its existence. It is also located at the beginning of a trail used both for cycling and running. The park is located on the Northern side of the Encantada apartment homes and would be well-suited for this name for many reasons. It is a natural water basin that has not been altered in any way other than by the addition of a few benches, trash cans, and some decomposed granite. This park has not been altered to be more aesthetic in any way, any park visitor can still enjoy the trees and shrubs that have been there since before the development of Encantada. It is located at the beginning of some bike paths and could be a useful trailhead for many cyclists and runners. The cyclists can even ride straight into the park because it is sidewalk accessible. This name is both relevant to the park’s history and its location. Coyote Melon Park Should the name Coyote Melon Park be chosen for this natural and beautiful area, it should be known that the name holds historical, educational, and cultural importance. The most obvious reason to give the park this name is because Coyote Melons are an actual fruit that grow in the area. Historically speaking, by naming the park Coyote Melon Park we would be honoring the mythology of the Tohono O’odham and other native cultures. The fruit contains some of the most, bitter compounds in the world, yet has nutritious seeds, so it was named the coyote melon because the coyote is known as a trickster in Tohono O'odham legends. With the name Coyote Melon in the public’s mind, they will be educated about this often ignored native species. In addition to the historical and cultural benefits the park name would hold, the name, Coyote Melon, would spark a lot of interest as it is a bit of a peculiar name. With a name as unique as Coyote Melon, residents would flock there with curiosity. The name is elegant, relevant, exciting, fun, and memorable! Pristino Park If you ever have visited the park, you could not help to notice that the park is untouched and fresh. “Prístino” is Spanish for many clean synonyms such as pristine, clean, fresh, untouched, and many more synonyms that one can think of. The reason we bring “Prístino” up is because the park is truly untouched and no construction has been set to work on it because of its exquisiteness. In other words, we don’t need to work on it because it was already laid out perfectly. During our visit to the park we noticed many untouched features that were gorgeous. Tho’ag Park OR Tho’ag Akimel Park The last two names are a bit different in nature. The Youth Advisory Council wanted to provide the Parks and Recreation Advisory Board with options that pay homage to the Tohono O’Odham people. The Tohono O’odham people are indigenous to this area and their presence is very well noted at nearby Catalina State Park, but there are no parks in Oro Valley with any Native American names. Akimel is the Tohono O’Odham word for river. Tho’ag Akimel translates to “mountain river”. There is a wash alongside the park at Encantada. If one were to follow the wash east, it would become clear that the water that fills the wash is from the mountain. Due to its proximity, and AC’s wish to pay homage to the indigenous people of Oro Valley, YAC would recommend that PRAB consider naming the park at Encantada Tho’ag Akimel Park. Tho’ag is the Tohono O’Odham word for mountain. It is difficult to go anywhere in Oro Valley and ignore or be unaware of our beautiful mountain view. Furthermore, the Park at Encantada and the trail that is headed at the park have beautiful views of the Catalina Mountains. It is also very close to the State Park, it is possible to run from the park at Encantada, through the Marketplace, across Oracle Rd at the stop light and into the State Park. Given these reasons, OVYAC recommends that PRAB take our recommendation to name the park at Encantada Tho’ag Park. The PRAB were deeply pleased with the YAC’s work and thanked them for their thoughtfulness and level of detail. After discussions, the PRAB supported two names for Council consideration: Principios Park – Spanish meaning of beginnings Tho’ag Park – Tohono O’Odham word for mountain FISCAL IMPACT: Approximately $2,000 for the installation of a park sign. SUGGESTED MOTION: I MOVE to (approve or deny) Resolution No. (R)16-19, officially naming the park located at the north end of Steam Pump Village as Principios Park. OR I MOVE to (approve or deny) Resolution No. (R)16-19, officially naming the park located at the north end of Steam Pump Village as Tho’ag Park. Attachments (R)16-19 Officially Naming Park Near La Encantada Apartments C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@C019A8A3\@BCL@C019A8A3.doc Town of Oro Valley Attorney’s Office/ca/013112 RESOLUTION NO. (R)16-19 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING AN OFFICAL PARK NAME FOR THE NATURAL PARK SPACE LOCATED NORTH OF THE LA ENCANTADA APARTMENTS WHEREAS, on April 4, 2012, Council approved Resolution No. (R)12-18 amending the Town of Oro Valley’s Naming and Branding Policy; and WHEREAS, the Youth Advisory Council (YAC) developed a list of five potential names for the natural park space located north of the La Encantada Apartments; and WHEREAS, On April 19, 2016, YAC presented the list of potential park names to the Parks and Recreation Advisory Board (PRAB), who then narrowed the list to two names for the Town’s consideration; and WHEREAS, the two names are “Principios Park” (Spanish word for beginnings) and “Tho’ag Park” (Tohono O’Odham word for mountain); and WHEREAS, the names presented are consistent with the requirements in the Town of Oro Valley’s Naming and Branding Policy; and WHEREAS, it is in the best interest of the Town to choose an official park name for the natural park space located north of the La Encantada Apartments NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that the official park name has been chosen and is hereby approved. BE IT FURTHER RESOLVED that the Mayor and Council have chosen the name of ___________________ as the official park name for the natural park space located north of the La Encantada Apartments. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this 19th day of May, 2016. C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@C019A8A3\@BCL@C019A8A3.doc Town of Oro Valley Attorney’s Office/ca/091509 TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date:Date: Town Council Regular Session Item # 2. Meeting Date:05/19/2016 Requested by: Stacey Lemos Submitted By:Stacey Lemos, Finance Department:Finance Information SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING AN ENERGY EFFICIENCY IMPROVEMENT PROJECT AT THE ORO VALLEY COMMUNITY CENTER RECOMMENDATION: This item was originally presented by staff at the May 4, 2016 regular Council meeting where Council moved to have this item placed on tonight's agenda for consideration and possible action. Staff recommends moving forward with the energy efficiency project at the Oro Valley Community Center following Option B, as outlined below, to include the replacement of aged HVAC units, evaporative coolers, lighting retrofits within the buildings and on the tennis courts, hot water heater replacements, pool heater and pump replacements, an irrigation system replacement and the installation of solar photovoltaic panels in the facility parking lot. This is a comprehensive option that continues the Town's commitment to green building and energy efficiency. With the inclusion of the solar panels in this option, the Town continues its efforts in this area from the solar project completed on the Town Hall campus back in 2010, with the added side benefit of providing shade-covered parking for patrons and members at the Community Center, while offsetting a portion of the electricity needs of the facility. EXECUTIVE SUMMARY: Town staff has been working with Trane Energy Services and Controls (Trane) to evaluate the possibility of implementing an energy savings and efficiency project at the Oro Valley Community Center. Given that this facility is about 30 years old and has outdated systems, there is ample opportunity to achieve significant energy savings and efficiencies to cover the cost of this project over time. This would be a budget neutral project with no need for upfront funding from the Town whereby the improvements would be financed over a set period of time, and the energy savings from the project would be used to pay the financing costs of the project. This is similar in concept to the energy efficiency and solar project completed by the Town in 2010 for the Town Hall campus facilities. Staff has asked Trane to prepare two project options for Town Council consideration based on a preliminary assessment of the property that included onsite property surveys and review of past utility bills. The first option (Option A) consists of a project that includes the replacement of aged HVAC units, evaporative coolers, lighting retrofits within the buildings and throughout the 31 lighted tennis courts at both tennis locations, hot water heater replacements, pool heater and pump replacements and an irrigation pumping system replacement on the Conquistador golf course. This project is estimated to cost $1.6 million and generate annual savings of approximately $177,000 in water, gas, electric and maintenance costs. The second option (Option B) consists of a project that includes all of the energy efficiency measures within Option A, plus the installation of solar photovoltaic panels over a reconfigured parking space layout in the Community Center parking lot. It is estimated that this project would cost $2.7 million and generate annual savings of approximately $211,000, including the offset of approximately 42% of the electricity needs of the Community Center with the solar panels. Staff is asking for Council consideration and direction to move forward with either Option A or Option B this evening. Once direction is received, the Town will sign a Letter of Commitment with Trane to have them begin a more detailed energy analysis and investment grade audit in order to develop more accurate project specifications. As part of the more detailed analysis to come on this project, staff will research the merits of entering into a guaranteed performance energy contract with Trane, whereby the annual energy savings is guaranteed, otherwise Trane pays the Town the difference if the projected energy savings levels are not met. BACKGROUND OR DETAILED INFORMATION: Town staff has been working with Trane, the Town's current vendor for HVAC systems and maintenance, to evaluate the feasibility of implementing energy efficiency measures at the Oro Valley Community Center. Given that this facility is nearly 30 years old, many of the systems under consideration are past their useful lives and in need of replacement and upgrade. One of the goals of this project is to have it be 100% self-funded from beginning to end, with no up front capital cost required by the Town. In order to finance these improvements, the Town would look at various funding options to include low-interest bond financing, tax-exempt leases, and utility rebates from Tucson Electric Power and other utility providers. The annual energy savings from this project would be allocated toward paying off the financing of these improvements over a 10-16 year timeframe. Staff would ensure that the financing term of the improvements does not exceed the useful lives of these improvements. Moving forward with this project will allow the Town to invest in new, efficient infrastructure at the Community Center within existing budget capacity. Attached to this Council Communication as Exhibit 1 is the Preliminary Assessment prepared by Trane which outlines Option A and Option B, as described above. This Exhibit provides greater detail into the various energy efficiency measures recommended, including the HVAC unit retrofit, lighting upgrades, pool system improvements, hot water heater replacements, irrigation pumping system replacement at improvements, hot water heater replacements, irrigation pumping system replacement at the Conquistador golf course and the installation of solar photovoltaic parking structures. The preliminary analysis shows the estimated annual electric, natural gas, water and maintenance savings for each measure, as well as the estimated project cost for each. This information will be refined during the investment grade energy audit process that will begin after staff receives Council direction this evening. The energy efficiency measures being discussed with this project specifically relate to the Oro Valley Community Center. These would be funded entirely with energy savings budgeted within the Community Center Fund, and do not include any other Town locations or sites. It is the intent that this project would have no impact on the Town's General Fund. To consider improvements at other locations around Town would commingle project costs and savings from other Town funds, such as the General Fund. With the energy efficiency project that was completed in 2010, significant facility, lighting, solar and HVAC system upgrades were completed at that time, which have significantly reduced annual energy costs town-wide since then, leaving limited opportunities to achieve a return on investment sufficient enough to pay for additional improvements in these other areas. It is important to note that if Council decides to move forward with either Option A or B, this would cause the Town to enter into a debt financing (either through the issuance of bonds, a tax-exempt lease or a combination of both) to pay for the proposed measures at the Community Center. This assumes that the Town will continue to own this facility at least throughout the financing term of either option. Should the Town decide to sell or cede ownership of all or a portion of this property before the debt financing is paid off, the Town may be obligated to pay off the debt early, which could negatively impact other funds of the Town. In terms of next steps, if Council provides direction to move forward with this project, Trane will perform a detailed investment grade energy audit that could take up to a month to complete, staff will research in greater detail the financing options for this project, and a more complete project assessment will be prepared by Trane. This information, along with recommended financing options, will be presented to Council this summer with the goal of the project commencing shortly thereafter during the summer months. It is likely that the project construction phasing will begin with HVAC and evaporative cooler replacements, the irrigation pumping system replacement and the lighting retrofits, followed by the smaller measures, and will conclude with the installation of the solar panel parking structures to be installed on a reconfigured parking lot layout at the facility. It is anticipated that a more definitive project timeline will be developed over the next few months and will be presented to Council with the above-mentioned information. FISCAL IMPACT: In the two options provided by Trane, both options are cash flow positive in the first year In the two options provided by Trane, both options are cash flow positive in the first year as detailed in the last two pages of the attachment, Pro Forma - Option A and Pro Forma - Option B. That is, the estimated annual energy savings exceeds the estimated annual cost of financing the project. Option A illustrates the $1.6 million project cost being repaid within 10 years, with estimated annual energy and O&M savings of $177,000 in year 1 growing to over $229,000 in year 10 (see Total Annual Savings column in Pro Forma - Option A). Option B illustrates the $2.7 million project being repaid within 16 years, with estimated annual energy and O&M savings of $211,000 in year 1 growing to over $342,000 in year 16 (see Total Annual Savings column in Pro Forma - Option B). This longer payback term for Option B is consistent with the payback terms of the Town's existing Clean Renewal Energy Bonds that were issued in 2010 to finance the costs of the solar panel structures on the Town Hall campus. This payback term is expected due to the higher cost of the solar panel infrastructure; however, the useful life of the solar panel system is approximately 30 years, and the estimated annual net cash flow with Option B is higher than Option A. It is anticipated that this project will not impact the Town's General Fund, will be 100% self-funded by the energy savings achieved within the Community Center Fund and will provide much-needed infrastructure improvements within the existing budget capacity of the Community Center Fund. It is important to note that these project expenses will be paid whether the project is approved or not by maintaining the current utility expenses. By replacing the aged equipment now through this self-funded structure, the Town will be able to avoid non-budgeted future capital costs to replace these items in the future. Should Council direct staff to proceed with Option B, the FY 2016/17 Tentative Budget amount (also presented for Council approval on tonight's agenda) would need to be increased by $3 million to add budget capacity to spend the financing sources (e.g. bond funds or loan proceeds) secured by the Town for completion of these project improvements during FY 2016/17. A new fund within the FY 2016/17 budget would be created (e.g. Energy Efficiency Project Fund) to account for the funding sources and expenditures related to this project. Although the preliminary assessment report from Trane estimates Option B costing $2.7 million, staff recommends increasing the budget cap by $3 million to allow for any project contingencies or adjustments in final project pricing when the investment grade audit is completed. SUGGESTED MOTION: I MOVE to direct staff to proceed with an energy efficiency project at the Oro Valley Community Center following (Option A or Option B). or I MOVE to... Attachments Exhibit 1 - Preliminary Assessment 2016 Zbuka, Jon Trane Building Advantage 4/23/2016 PRELIMINARY ASSESSMENT EXECUTIVE SUMMARY Trane is pleased to deliver this Preliminary Assessment to the Town of Oro Valley. Trane has conducted onsite surveys, reviewed utility bills (some were unavailable due to property ownership changes) and reviewed the current HVAC, Lighting, Pools Systems, Domestic Hot Water Heaters, Irrigation Pumping System and PV Solar Parking Structures at the Oro Valley Recreation Center. Using the available utility information, Energy Star Portfolio Manager and a Trace 700 energy model of the facility, the current Energy Utilization Index (EUI) of the facility was calculated to be 200,472 BTU/SQFT-YR. Comparing the existing EUI with other properties in the region, there appears to be a substantial opportunity to reduce energy consumption at the Oro Valley Recreation Center. Trane believes the project described below can reduce the current EUI from 200,472 BTU/SQFT-YR to 80,043 BTU/SQFT-YR. The Energy Conservation Measures (ECMs) to reduce the overall energy consumption of the Oro Valley Recreation Center are outlined below and will be thoroughly evaluated during Trane’s Detailed Assessment phase of the project. Preliminary Project’s Energy Saving Summary: Option A Description Water Total ($) Electric Total ($) Natural Gas Total ($) Maintenance Savings Total ($) Total Savings ($) Project Cost ($) Energy Conservation Measures $90,000 $63,594 $12,974 $10,000 $176,568 $1,555,060 Option B Description Water Total ($) Electric Total ($) Natural Gas Total ($) Maintenance Savings Total ($) Total Savings ($) Project Cost ($) Energy Conservation Measures $90,000 $98,384 $12,974 $10,000 $211,359 $2,719,546 Project Cost = $1,261,699 Utility Rebate =$33,681 First Cost = $1,228,019 O&M Cost Avoidance = $0 New O&M Costs = $0 Trane has prepared two projects - Option A and Option B. Plan A includes HVAC, Lighting, Pools Systems, Domestic Hot Water Heaters and Irrigation Pumping System. Plan B includes the ECM’s from Plan A with the addition of PV Solar Parking Structures. Trane estimates there is approximately $176,568 in energy and maintenance savings that could be realized with an investment of $1,555,060 in Option A. The estimates for Option B are approximately $211,359 in energy and maintenance savings that could be realized with an investment of $2,719,546. An itemized description of the individual ECMs are outline below. ECM 1 - HVAC UNIT RETROFIT Trane has performed an analysis of the existing HVAC systems, their application and method of control. We have determined that the existing units have all surpassed their industry standard life cycle and propose to replace each with higher efficiency models. We also recognize an opportunity to consolidate multiple small capacity units serving common areas, reconfigure constant volume air distribution to variable air flow, and institute a universal control approach to the facility as a whole, given its multi-functional applications and time schedules, driven by activities, occupancy (CO2), heat load, all with user (facility personnel) friendly flexibility. The existing kitchen ventilation system is presently comprised of evaporat ive coolers, which are also beyond their life cycle and do not meet standards that the facility requires. We propose to install mechanical cooling units with ambient sub cooling and economizing capabilities. HVAC Unit Retrofits - Energy Saving Summary: Description Electric Total ($) Natural Gas Total ($) Water Total ($) Maintenance Total ($) Total Savings ($) Project Cost ($) ECM 1 – HVAC Unit Retrofit $30,133 $6,000 $36,133 $500,814 ECM 2 - LIGHTING UPGRADE Trane has performed a lighting audit on the Community Center and Pusch Ridge interior lighting and tennis courts. The existing lighting is a combination of T -12 fluorescent, T-8 fluorescent and incandescent fixtures. The exterior lighting is HID and metal halide. Lighting Upgrade - Energy Saving Summary: Description Electric Total ($) Natural Gas Total ($) Water Total ($) Maintenance Total ($) Total Savings ($) Project Cost ($) ECM 2 – Lighting Upgrade $32,253 $4,000 $36,253 $547,761 ECM 3 - POOL SYSTEMS We have audited the existing pool heaters and pumps and are proposing to replace the heaters with 94% efficiency gas fired heaters, the pumps with variable speed high efficiency replacements, and install automated pool covers on both pools which would provide insulation during the unoccupied periods, reduce evaporation in summer months and provide a barrier from dirt and airborne particulars in monsoons and haboobs. Pool Systems - Energy Saving Summary: Description Electric Total ($) Natural Gas Total ($) Water Total ($) Maintenance Total ($) Total Savings ($) Project Cost ($) ECM 3 – Pool Systems $12,240 $12,240 $71,394 ECM 4 - DOMESTIC HOT WATER HEATERS The existing four (4) domestic hot water heaters have surpassed their life expectancy and given their usage we propose to install 95% efficient instantaneous type replacements that will respond to usage, but provide efficiency in unoccupied periods. Domestic Hot Water Heaters - Energy Saving Summary: Description Electric Total ($) Natural Gas Total ($) Water Total ($) Maintenance Total ($) Total Savings ($) Project Cost ($) ECM 4 – Domestic Hot Water Heaters $735 $735 $31,654 ECM 5 – Irrigation Pumping System Furnish and install a replacement irrigation pump station at the northern location. Inclusive in the package are high efficiency motors, variable frequency drives, flow meter, and programmable logic controller with remote control management. Irrigation Pumping System - Energy Saving Summary: Description Electric Total ($) Natural Gas Total ($) Water Total ($) Maintenance Savings Total ($) Total Savings ($) Project Cost ($) ECM 5 – Irrigation Pumping System $1,209 $90,000 $91,209 $190,855 ECM 6 – PV Solar Parking Structure Provide a complete turnkey installation of a 418.88 kW Solar Photovoltaic covered parking system at the Community Center. PV Solar Parking Structure - Energy Saving Summary: Description Electric Total ($) Natural Gas Total ($) Water Total ($) Maintenance Total ($) Total Savings ($) Project Cost ($) ECM 6 – PV Solar Parking Structure $34,790 $34,790 $1,164,486 PRO FORMA – OPTION A Project Cost = $1,555,060 Cost of Capital = 3.0% Utility Rebates = $46,222 Year 2-25 Utility Inflation Rate = 3.0% First Cost = $1,508,839 Term = 10 O&M Cost Avoidance (per year) = $10,000 Equipment Useful Life = 20 New O&M Costs (per year) = $0 O&M Yearly Inflation Rate = 2.0% CASH FLOW Projected Energy Savings O&M Cost Avoidance Total Annual Savings Cumulative Savings Project Cost Total Annual Costs Annual Net Cash Flow Cumulative Cash Flow Year 1 $166,568 $10,000 $176,568 ($176,431)($176,431)$137 $137 Year 2 $171,565 $10,200 $181,765 $358,333 ($176,431)($176,431)$5,334 $5,472 Year 3 $176,712 $10,404 $187,116 $545,450 ($176,431)($176,431)$10,685 $16,157 Year 4 $182,014 $10,612 $192,626 $738,075 ($176,431)($176,431)$16,195 $32,352 Year 5 $187,474 $10,824 $198,298 $936,373 ($176,431)($176,431)$21,867 $54,219 Year 6 $193,098 $11,041 $204,139 $1,140,512 ($176,431)($176,431)$27,708 $81,927 Year 7 $198,891 $11,262 $210,153 $1,350,665 ($176,431)($176,431)$33,722 $115,649 Year 8 $204,858 $11,487 $216,345 $1,567,010 ($176,431)($176,431)$39,914 $155,563 Year 9 $211,004 $11,717 $222,720 $1,789,730 ($176,431)($176,431)$46,289 $201,852 Year 10 $217,334 $11,951 $229,285 $2,019,015 ($176,431)($176,431)$52,854 $254,706 Year 11 $223,854 $12,190 $236,044 $2,255,058 $0 $0 $236,044 $490,749 Year 12 $230,569 $12,434 $243,003 $2,498,061 $0 $0 $243,003 $733,752 Year 13 $237,486 $12,682 $250,169 $2,748,230 $0 $0 $250,169 $983,921 Year 14 $244,611 $12,936 $257,547 $3,005,777 $0 $0 $257,547 $1,241,468 Year 15 $251,949 $13,195 $265,144 $3,270,921 $0 $0 $265,144 $1,506,612 Year 16 $259,508 $13,459 $272,966 $3,543,888 $0 $0 $272,966 $1,779,579 Year 17 $267,293 $13,728 $281,021 $3,824,908 $0 $0 $281,021 $2,060,600 Year 18 $275,312 $14,002 $289,314 $4,114,223 $0 $0 $289,314 $2,349,914 Year 19 $283,571 $14,282 $297,854 $4,412,076 $0 $0 $297,854 $2,647,768 Year 20 $292,078 $14,568 $306,646 $4,718,723 $0 $0 $306,646 $2,954,414 Totals $4,475,748.99 $242,973.70 $4,718,723 ($1,764,308.78)($1,764,309)$2,954,414 Savings Costs Cash Flow PRO FORMA – OPTION B Project Cost = $2,719,546 Cost of Capital = 3.0% Utility Rebates = $46,222 Year 2-25 Utility Inflation Rate = 3.0% First Cost = $2,673,325 Term = 16 O&M Cost Avoidance (per year) = $10,000 Equipment Useful Life = 30 New O&M Costs (per year) = $0 O&M Yearly Inflation Rate = 2.0% CASH FLOW Projected Energy Savings Solar Benefit Total Annual Savings Cumulative Savings Project Cost Total Annual Costs Annual Net Cash Flow Cumulative Cash Flow Year 1 $176,568 $34,790 $211,359 ($210,979) ($210,979)$380 $380 Year 2 $181,865 $36,355 $218,221 $429,579 ($210,979) ($210,979)$7,242 $7,622 Year 3 $187,321 $37,990 $225,311 $654,890 ($210,979) ($210,979)$14,332 $21,954 Year 4 $192,941 $39,697 $232,638 $887,528 ($210,979) ($210,979)$21,659 $43,613 Year 5 $198,729 $41,480 $240,209 $1,127,737 ($210,979) ($210,979)$29,230 $72,842 Year 6 $204,691 $43,341 $248,032 $1,375,769 ($210,979) ($210,979)$37,053 $109,896 Year 7 $210,832 $45,286 $256,117 $1,631,886 ($210,979) ($210,979)$45,138 $155,034 Year 8 $217,157 $47,316 $264,472 $1,896,358 ($210,979) ($210,979)$53,494 $208,528 Year 9 $223,671 $49,436 $273,107 $2,169,466 ($210,979) ($210,979)$62,129 $270,656 Year 10 $230,381 $51,650 $282,032 $2,451,498 ($210,979) ($210,979)$71,053 $341,709 Year 11 $237,293 $53,962 $291,255 $2,742,753 ($210,979) ($210,979)$80,276 $421,986 Year 12 $244,412 $56,377 $300,789 $3,043,542 ($210,979) ($210,979)$89,810 $511,795 Year 13 $251,744 $58,898 $310,642 $3,354,184 ($210,979) ($210,979)$99,663 $611,458 Year 14 $259,296 $61,531 $320,827 $3,675,011 ($210,979) ($210,979)$109,848 $721,307 Year 15 $267,075 $64,280 $331,355 $4,006,366 ($210,979) ($210,979)$120,376 $841,683 Year 16 $275,087 $67,150 $342,238 $4,348,603 ($210,979) ($210,979)$131,259 $972,942 Year 17 $283,340 $70,148 $353,488 $4,702,091 $0 $0 $353,488 $1,326,429 Year 18 $291,840 $73,277 $365,117 $5,067,208 $0 $0 $365,117 $1,691,547 Year 19 $300,595 $76,545 $377,140 $5,444,349 $0 $0 $377,140 $2,068,687 Year 20 $309,613 $79,957 $389,570 $5,833,919 $0 $0 $389,570 $2,458,257 Year 21 $318,902 $83,519 $402,421 $6,236,340 $0 $0 $402,421 $2,860,679 Year 22 $328,469 $87,239 $415,708 $6,652,048 $0 $0 $415,708 $3,276,386 Year 23 $338,323 $91,123 $429,446 $7,081,494 $0 $0 $429,446 $3,705,832 Year 24 $348,473 $95,178 $443,650 $7,525,144 $0 $0 $443,650 $4,149,482 Year 25 $358,927 $99,411 $458,338 $7,983,482 $0 $0 $458,338 $4,607,820 Year 26 $369,695 $103,831 $473,526 $8,457,007 $0 $0 $473,526 $5,081,345 Year 27 $380,785 $108,446 $489,231 $8,946,238 $0 $0 $489,231 $5,570,577 Year 28 $392,209 $113,264 $505,473 $9,451,711 $0 $0 $505,473 $6,076,049 Year 29 $403,975 $118,294 $522,269 $9,973,980 $0 $0 $522,269 $6,598,318 Year 30 $416,094 $123,545 $539,639 $10,513,619 $0 $0 $539,639 $7,137,957 Totals $8,400,304 $2,113,315 $10,513,619 ($3,375,661.75) ($3,375,661.75)$7,137,957 Savings Costs Cash Flow TRAME'SUlLDInG AOVAnTAGE Town Council Regular Session Item # 3. Meeting Date:05/19/2016 Requested by: Stacey Lemos Submitted By:Stacey Lemos, Finance Department:Finance Information SUBJECT: PUBLIC HEARING: RESOLUTION NO. (R)16-20, ADOPTION OF THE TENTATIVE BUDGET FOR FY 2016/17 AND SETTING THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION FOR FY 2016/17 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: This item is for Council consideration and adoption of the Town's Tentative Budget for FY 2016/17 in the amount of $117,885,698, a $516,750 increase from the FY 2016/17 Recommended Budget of $117,368,948, presented on April 6, 2016. Should Council approve moving forward with the energy efficiency improvement project at the Oro Valley Community Center, presented earlier on tonight's agenda, the Tentative Budget for FY 2016/17 will be increased by $3 million to $120,885,698 in order to provide sufficient budget capacity to account for the financing sources (e.g. bond funds or loan proceeds) secured by the Town for completion of this project within a new, separate fund to be added in the budget. Adoption of this resolution will also set the maximum local expenditure limitation at this amount. Once the limitation is set, expenditures for the year may not exceed that amount. The Council has the authority to make changes to the budget prior to the final budget adoption scheduled for June 1, 2016; however, the total amount of the final budget may not exceed the expenditure limitation set this evening. The Council also has the authority to modify the budget throughout the fiscal year. BACKGROUND OR DETAILED INFORMATION: Staff presented the FY 2016/17 Manager's Recommended Budget in the amount of Staff presented the FY 2016/17 Manager's Recommended Budget in the amount of $117,368,948 at the April 6, 2016 regular Town Council meeting. This presentation, along with the full copy of the Recommended Budget, has been posted on the Town's website, www.orovalleyaz.gov. The FY 2016/17 Tentative Budget is presented for approval this evening in the amount of $117,885,698, an increase of $516,750 from the Recommended Budget. This difference is attributable to an increase in Stormwater Utility revenues that are anticipated to be collected during FY 2016/17 due to the recent approval of the increased stormwater fees and related reduction in equivalent residential units (ERUs) at the May 4, 2016 regular Town Council meeting. As a result, Stormwater Utility revenues have been increased by $516,750 from $787,250 in the Recommended Budget to $1,304,000 in the Tentative Budget for FY 2016/17. Accordingly, the personnel, operations and maintenance, capital outlay and contingency budget amounts in the Stormwater Utility Fund have been increased by $516,750 as outlined in the below table: Category Recommended Budget Tentative Budget Difference Personnel $ 350,661 $ 559,234 $ 208,573 Operations & Maint* 441,925 505,525 63,600 Capital Outlay 52,000 89,000 37,000 Contingency 160,202 367,779 207,577 Totals $1,004,788 $1,521,538 $516,750 * Operations & Maintenance amounts above do not include non-cash outlay for depreciation in the Stormwater Fund of $155,000. The personnel budget category in the Stormwater Utility Fund reflects an increase of $208,573 tied to the addition of three new full-time positions as follows: Stormwater Project Manager, Stormwater Drainage Designer and Stormwater Analyst. The operations & maintenance budget category reflects an increase of $63,600 among various line items within the Stormwater budget. These increases are outlined in the budget line item detail sheets entitled "Next Year Budget Comparison Report" attached to this communication. The capital outlay budget category reflects an increase of $37,000 for the purchase of a new truck ($35,000) and two new computers for staff ($2,000). The remainder of the increase ($207,577) is reflected in the contingency reserve balance of the Stormwater Fund, a large portion of which is intended to be used for stormwater projects to be designed during the coming fiscal year. Another minor change included in the Tentative Budget is in the Community Center capital outlay category. The budget for the tennis court improvements project has been reduced by $25,000 from $75,000 down to $50,000 based on the Town's ability to self-perform these improvements utilizing Town staff, rather than being performed by an outside contractor. As a result of these cost savings, the contingency reserve balance in the Community Center Fund has increased by $25,000 from $52,963 to $77,963. the Community Center Fund has increased by $25,000 from $52,963 to $77,963. The above adjustments have been incorporated into the budget figures shown in the attached Official Auditor General budget forms. Also attached to this communication are updated budget pages from the FY 2016/17 Manager's Recommended Budget showing the updated figures as highlighted in yellow. Should Council approve the energy efficiency improvement project at the Oro Valley Community Center, presented earlier on tonight's agenda, the following two changes are not currently included, but will need to be included, with the Tentative Budget approval: Elimination of the golf course irrigation pump rebuild project in the Community Center capital budget of $75,000. The full replacement of this irrigation pump on the Conquistador golf course will be included in the energy efficiency project. With this project eliminated, the $75,000 savings will increase the Community Center Fund contingency reserves by $75,000 to $152,963. Eliminating this project does not change the overall Community Center Fund budget, it simply reduces the budget for capital improvements by $75,000 and increases the budget for contingency reserves by $75,000 within the Community Center Fund. 1. The Tentative Budget amount for FY 2016/17 will be increased by $3 million to $120,885,698 in order to provide sufficient budget capacity to account for the financing sources to be secured by the Town for completion of the energy efficiency project within a new, separate fund in the budget. 2. Council budget study sessions were held on April 13 and April 27, 2016, to provide overviews of the larger, service delivery department budgets, including the Capital Improvement Program. This agenda item is a public hearing and approval of the resolution to adopt the FY 2016/17 Tentative Budget in the amount of $117,885,698 or $120,885,698, if the energy efficiency project is approved. Once approved, the attached Auditor General Budget forms with the approved budget amounts will be published for two consecutive weeks prior to the next public hearing for Final Budget approval scheduled for June 1, 2016. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (approve or deny) Resolution No. (R)16-20, adopting the Tentative Budget for fiscal year 2016/17 and setting the local alternative expenditure limitation for fiscal year 2016/17 at $117,885,698 (or at $120,885,698 if Council approves the energy efficiency improvement project for the Oro Valley Community Center). OR I MOVE... Attachments (R)16-20 Adopting FY 2016/17 Tentative Budget (R)16-20 Adopting FY 2016/17 Tentative Budget Auditor General Budget Schedules Updated Fund Balance Rpt Updated Revenue Schedule Updated Personnel Schedule Updated Stormwtr Summary Updated Stormwtr Template Updated Stormwtr Detail Updated CC Fund Summary Updated CC Fund Template Updated CC Fund Detail Updated CC Fund CIP C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@34141871\@BCL@34141871.doc RESOLUTION NO. (R)16-20 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ADOPTING ESTIMATES OF THE AMOUNTS REQUIRED FOR THE FISCAL YEAR 2016/2017 AS A TENTATIVE BUDGET; SETTING FORTH THE RECEIPTS AND EXPENDITURES/EXPENSES FOR THE FISCAL YEAR 2016/2017; GIVING NOTICE OF THE TIME FOR THE FINAL PUBLIC HEARING FOR ADOPTING THE BUDGET FOR THE FISCAL YEAR 2016/2017; PROVIDING FOR CONTINGENCIES; PROVIDING FOR THE USE OF FUNDS; SETTING THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION FOR FISCAL YEAR 2016/2017 WHEREAS, the A.R.S. 42-17101 requires that cities and towns in Arizona adopt a tentative budget by the third Monday in July of each year; and WHEREAS, the Town Council and staff held Council Budget Study Sessions on April 13 and 27, 2016 to establish and review the proposed budget; and WHEREAS, adoption of the budget will allow the Town of Oro Valley local government to provide the necessary public services for the health, welfare and safety of its citizenry. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Town Council of the Town of Oro Valley, Arizona that: SECTION 1. The statements and schedules of the tentative budget for the fiscal year 2016/2017 accompany and be included as part of this Resolution as attached hereto. SECTION 2.The statements and schedules herein contained be adopted for the purpose as hereafter set forth as the tentative budget for the Town of Oro Valley, Arizona for the fiscal year 2016/2017. SECTION 3. The statements setting forth the receipts, expenditures/expenses and amounts collectible for the fiscal year 2016/2017 accompany and be included as part of this resolution. SECTION 4 The local alternative expenditure limitation as noted on the Summary Schedule of Estimated Revenues and Expenditures/Expenses for the fiscal year 2016/2017 be included as part of this resolution. SECTION 5.The Town Clerk is hereby authorized and directed to publish in the manner prescribed by law, the estimates of expenditures/expenses, as hereinafter set forth, together with a notice that the Town Council will meet for the purpose of final public hearing and for adoption of the budget for fiscal year 2016/2017 for the Town of Oro Valley, Arizona on the 1st day of June, 2016. C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@34141871\@BCL@34141871.doc SECTION 6. The money from any fund may be used for any of the appropriations except money specifically restricted by State Law or by Town Ordinance or Resolution. SECTION 7. The various Town officers and employees are hereby directed to perform all acts necessary or desirable to give effect to this resolution. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 19 th day of May, 2016. TOWN OF ORO VALLEY ___ Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: ____________________________ Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date:_______________________Date:_____________________ OFFICIAL BUDGET FORMS TOWN OF ORO VALLEY Fiscal Year 2017 4/15 Fi s c a l Ye a r Ge n e r a l F u n d Sp e c i a l R e v e n u e Fu n d D e b t S e r v i c e F u n d Ca p i t a l P r o j e c t s Fu n d P e r m a n e n t F u n d En t e r p r i s e Fu n d s A v a i l a b l eInternal Service Funds T o t a l A l l F u n d s 20 1 6 A d o p t e d / A d j u s t e d B u d g e t e d E x p e n d i t u r e s / E x p e n s e s * E 4 0 , 3 1 2 , 0 7 0 1 5 , 8 5 4 , 7 6 9 1 , 1 3 9 , 6 0 0 2 8 , 6 2 2 , 3 6 2 0 2 8 , 8 8 7 , 4 8 4 4 , 8 7 1 , 4 2 4 1 1 9 , 6 8 7 , 7 0 9 20 1 6 A c t u a l E x p e n d i t u r e s / E x p e n s e s * * E 3 0 , 4 1 5 , 4 0 3 1 1 , 8 9 2 , 3 3 7 1 , 0 7 4 , 7 3 9 5 , 3 2 2 , 4 1 1 0 1 8 , 6 4 6 , 0 0 2 4 , 1 3 8 , 7 0 3 7 1 , 4 8 9 , 5 9 5 20 1 7 F u n d B a l a n c e / N e t P o s i t i o n a t J u l y 1 * * * 9 , 9 0 4 , 5 3 6 2 , 8 9 0 , 5 4 3 7 6 , 1 8 6 1 4 , 6 1 2 , 9 7 4 0 1 2 , 3 3 9 , 8 4 9 7 2 7 , 4 1 3 4 0 , 5 5 1 , 5 0 1 20 1 7 P r i m a r y P r o p e r t y T a x L e v y B0 0 20 1 7 S e c o n d a r y P r o p e r t y T a x L e v y B 0 20 1 7 E s t i m a t e d R e v e n u e s O t h e r t h a n P r o p e r t y T a x e s C 3 2 , 8 3 6 , 7 5 3 1 1 , 5 1 2 , 3 4 3 3 2 3 , 5 0 3 1 1 , 6 6 7 , 6 6 5 0 1 6 , 3 8 1 , 1 9 5 4 , 6 1 2 , 7 3 8 7 7 , 3 3 4 , 1 9 7 20 1 7 O t h e r F i n a n c i n g S o u r c e s D 0 0 00 0 0 0 0 20 1 7 O t h e r F i n a n c i n g ( U s e s ) D 0 0 00 0 0 0 0 20 1 7 I n t e r f u n d T r a n s f e r s I n D 3 0 5 , 0 0 0 1 0 0 , 0 0 0 4 7 4 , 4 7 2 1 , 8 6 7 , 0 0 0 0 0 0 2 , 7 4 6 , 4 7 2 20 1 7 I n t e r f u n d T r a n s f e r s ( O u t ) D 1 , 8 2 5 , 3 0 4 6 6 8 , 2 2 6 0 2 5 0 , 0 0 0 0 2 , 9 4 2 0 2 , 7 4 6 , 4 7 2 20 1 7 R e d u c t i o n f o r A m o u n t s N o t A v a i l a b l e : LE S S : A m o u n t s f o r F u t u r e D e b t R e t i r e m e n t : 0 0 0 0 20 1 7 T o t a l F i n a n c i a l R e s o u r c e s A v a i l a b l e 41 , 2 2 0 , 9 8 5 1 3 , 8 3 4 , 6 6 0 8 7 4 , 1 6 1 2 7 , 8 9 7 , 6 3 9 0 2 8 , 7 1 8 , 1 0 2 5 , 3 4 0 , 1 5 1 1 1 7 , 8 8 5 , 6 9 8 20 1 7 B u d g e t e d E x p e n d i t u r e s / E x p e n s e s E 4 1 , 2 2 0 , 9 8 5 1 3 , 8 3 4 , 6 6 0 8 7 4 , 1 6 1 2 7 , 8 9 7 , 6 3 9 0 2 8 , 7 1 8 , 1 0 2 5 , 3 4 0 , 1 5 1 1 1 7 , 8 8 5 , 6 9 8 EX P E N D I T U R E L I M I T A T I O N C O M P A R I S O N 20 1 6 2 0 1 7 1. B u d g e t e d e x p e n d i t u r e s / e x p e n s e s 1 1 9 , 6 8 7 , 7 0 9 $ 1 1 7 , 8 8 5 , 6 9 8 $ 2. A d d / s u b t r a c t : e s t i m a t e d n e t r e c o n c i l i n g i t e m s 3. B u d g et e d e x p e n d i t u r e s / e x p e n s e s a d j us t e d f o r r e c o n c i l i n g i t e m s 11 9 , 6 8 7 , 7 0 9 1 1 7 , 8 8 5 , 6 9 8 4. L e s s : e s t i m a t e d e x c l u s i o n s 5. A m o u n t s u b j e c t t o t h e e x p e n d i t u r e l i m i t a t i o n 11 9 , 6 8 7 , 7 0 9 $ 1 1 7 , 8 8 5 , 6 9 8 $ 6. E E C e x p e n d i t u r e l i m i t a t i o n 11 9 , 6 8 7 , 7 0 9 $ 1 1 7 , 8 8 5 , 6 9 8 $ X *** ** * Am o u n t s o n t h i s l i n e r e p r e s e n t F u n d B a l a n c e / N e t P o s i t i o n a m o u n t s e x c e p t f o r a m o u n t s n o t i n s p e n d a b l e f o r m ( e . g . , p r e p a i d s a n d i nv e n t o r i e s ) o r l e g a l l y o r c o n t r a c t u a l l y r e q u i r e d t o b e m a i n t a i n e d i n t a c t ( e . g . , pr i n c i p a l o f a p e r m a n e n t f u n d ) . S c h FU N D S In c l u d e s E x p e n d i t u r e / E x p e n s e A d j u s t m e n t s A p p r o v e d i n t h e c u r r e n t y e a r f r o m S c h e d u l e E . Th e c i t y / t o w n d o e s n o t l e v y p r o p e r t y t a x e s a n d d o e s n o t h a v e s p e c i a l a s s e s s m e n t d i s t r i c t s f o r w h i c h p r o p e r t y t a x e s a r e l e v i e d . T h e r e f o r e , S c h e d u l e B h a s b e e n o m i t t e d . TO W N O F O R O V A L L E Y Su m m a r y S c h e d u l e o f E s t i m a t e d R e v e n u e s a n d E x p e n d i t u r e s / E x p e n s e s Fi s c a l Y e a r 2 0 1 7 In c l u d e s a c t u a l a m o u n t s a s o f t h e d a t e t h e p r o p o s e d b u d g e t w a s p r e p a r e d , a d j u s t e d f o r e s t i m a t e d a c t i v i t y f o r t h e r e m a i n d e r o f t he f i s c a l y e a r . 4 / 1 5 SC H E D U L E A ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2016 2016 2017 GENERAL FUND Local taxes Local Sales Tax $ 14,780,654 $ 14,137,655 $ 15,073,000 Cable Franchise Tax 570,000 580,000 580,000 Licenses and permits Licenses 192,000 195,000 196,000 Permits 1,516,000 1,222,062 1,368,500 Fees 56,000 52,000 51,000 Intergovernmental State/County Shared 10,428,531 10,574,275 10,824,605 State Grants 1,434,300 1,442,016 1,662,563 Federal Grants 551,545 517,788 478,284 Other 105,000 115,000 115,000 Charges for services Reimbursements 122,000 140,850 131,000 Fees 1,043,100 1,119,892 1,150,675 Other 708,734 709,234 846,926 Fines and forfeits Fines 120,000 140,000 130,000 Interest on investments Interest Income 94,400 94,400 89,200 Miscellaneous Miscellaneous 135,000 139,882 140,000 Total General Fund $ 31,857,264 $ 31,180,054 $ 32,836,753 * TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2017 Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. SOURCE OF REVENUES 4/15 SCHEDULE C ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2016 2016 2017 TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2017 SOURCE OF REVENUES SPECIAL REVENUE FUNDS Highway User Revenue Fund Highway User Fuel Tax $ 2,985,464 $ 2,985,464 $ 3,000,000 Permits 51,000 48,000 52,500 Interest Income 22,400 22,400 28,600 Charges for Services 134,000 134,000 134,000 State Grants 173,341 195,000 Other 10,000 38,582 80,000 $ 3,202,864 $ 3,401,787 $ 3,490,100 Bed Tax Fund Local Sales Tax $ 945,000 $ 945,000 $ 1,085,805 Interest Income 4,800 4,800 6,200 $ 949,800 $ 949,800 $ 1,092,005 Seizures & Forfeitures - State Fund Seizures and Forfeitures $ 175,000 $ 63,488 $ 275,000 Interest Income 1,000 $ 175,000 $ 64,488 $ 275,000 Seizures & Forfeitures - Federal Fund Seizures and Forfeitures $ 250,000 $ 9,408 $ Interest Income 300 $ 250,000 $ 9,708 $ Impound Fee Fund Fees $ 34,000 $ 40,000 $ 40,000 $ 34,000 $ 40,000 $ 40,000 Community Center Fund Local Sales Tax $ 2,000,000 $ 2,000,000 $ 2,105,163 Charges for Services 5,400,763 3,985,544 4,482,214 Other 28,211 27,861 $ 7,400,763 $ 6,013,755 $ 6,615,238 Total Special Revenue Funds $ 12,012,427 $ 10,479,538 $ 11,512,343 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/15 SCHEDULE C ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2016 2016 2017 TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2017 SOURCE OF REVENUES DEBT SERVICE FUNDS Municipal Debt Service Fund Federal Grants $ 58,238 $ 58,238 $ 54,945 Interest Income 40 Miscellaneous 90,000 90,000 90,000 $ 148,238 $ 148,278 $ 144,945 Oracle Road Improvement District Special Assessments $ 175,153 $ 175,153 $ 178,558 $ 175,153 $ 175,153 $ 178,558 Total Debt Service Funds $ 323,391 $ 323,431 $ 323,503 CAPITAL PROJECTS FUNDS Alternative Water Resources Development Impact Fee Fund Development Impact Fees $ 1,331,323 $ 1,117,022 $ 1,040,089 Interest Income 19,840 19,840 26,400 $ 1,351,163 $ 1,136,862 $ 1,066,489 Potable Water System Development Impact Fee Fund Development Impact Fees $ 663,207 $ 530,480 $ 519,058 Interest Income 19,840 19,840 28,800 $ 683,047 $ 550,320 $ 547,858 Townwide Roadway Development Impact Fee Fund Development Impact Fees $ 424,532 $ 340,000 $ 340,167 Interest Income 2,000 3,500 3,000 $ 426,532 $ 343,500 $ 343,167 Parks & Recreation Impact Fee Fund Development Impact Fees $ 171,200 $ 105,000 $ 132,680 Interest Income 200 $ 171,200 $ 105,200 $ 132,680 Police Impact Fee Fund Development Impact Fees $ 66,917 $ 47,000 $ 74,000 Interest Income 300 $ 66,917 $ 47,300 $ 74,000 General Government Impact Fee Fund Interest Income $ $ 5 $ $$5$ General Government CIP Fund State Grants $ 81,000 $ $ 81,000 $ 81,000 $ $ 81,000 PAG/RTA Fund State Grants $ 10,414,000 $ 3,172,229 $ 9,249,971 Other 22,500 22,500 22,500 Interest Income 500 $ 10,437,000 $ 3,194,729 $ 9,272,471 Library Impact Fee Fund Donations $ 30,000 $ $ 150,000 $ 30,000 $ $ 150,000 Recreation In Lieu Fee Fund Fees $ $ 21,728 $ $ $ 21,728 $ Total Capital Projects Funds $ 13,246,859 $ 5,399,644 $ 11,667,665 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/15 SCHEDULE C ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2016 2016 2017 TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2017 SOURCE OF REVENUES ENTERPRISE FUNDS Oro Valley Water Utility Fund Water Sales $ 12,160,500 $ 11,660,941 $ 11,961,395 Charges for Services 3,184,200 2,988,800 3,043,800 Interest Income 59,520 59,520 72,000 Miscellaneous 13,608 $ 15,404,220 $ 14,722,869 $ 15,077,195 Stormwater Utility Fund State Grants $ 35,000 $ 35,000 $ Charges for Services 787,000 787,000 1,303,500 Interest Income 250 300 500 $ 822,250 $ 822,300 $ 1,304,000 Total Enterprise Funds $ 16,226,470 $ 15,545,169 $ 16,381,195 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/15 SCHEDULE C ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2016 2016 2017 TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2017 SOURCE OF REVENUES INTERNAL SERVICE FUNDS Fleet Fund Fleet Services $ 1,333,903 $ 1,278,303 $ 1,297,202 Miscellaneous 194,329 184,329 284,796 $ 1,528,232 $ 1,462,632 $ 1,581,998 Benefit Self Insurance Fund Miscellaneous $ 2,860,400 $ 2,860,400 $ 3,030,740 $ 2,860,400 $ 2,860,400 $ 3,030,740 Total Internal Service Funds $ 4,388,632 $ 4,323,032 $ 4,612,738 TOTAL ALL FUNDS $ 78,055,043 $ 67,250,868 $ 77,334,197 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/15 SCHEDULE C FUND SOURCES <USES> IN <OUT> GENERAL FUND Transfer from Bed Tax Fund $ $ $ 185,000 $ Transfer from Community Center Fund 120,000 Transfer to Highway Fund 100,000 Transfer to Municipal Debt Service Fund 205,304 Transfer to Oracle Rd Improvement District Fund 3,000 Transfer to General Government CIP Fund 1,517,000 Total General Fund $ $ $ 305,000 $ 1,825,304 SPECIAL REVENUE FUNDS Highway Fund $ $ $ 100,000 $ 38,032 Bed Tax Fund 510,194 Community Center Fund 120,000 Total Special Revenue Funds $ $ $ 100,000 $ 668,226 DEBT SERVICE FUNDS Municipal Debt Service Fund $ $ $ 471,472 $ Oracle Road Improvement District Fund 3,000 Total Debt Service Funds $ $ $ 474,472 $ CAPITAL PROJECTS FUNDS General Government CIP Fund $ $ $ 1,867,000 $ Parks and Recreation Impact Fee Fund 250,000 Total Capital Projects Funds $ $ $ 1,867,000 $ 250,000 ENTERPRISE FUNDS Oro Valley Water Utility Fund $ $ $ $ 2,942 Total Enterprise Funds $ $ $ $ 2,942 TOTAL ALL FUNDS $ $ $ 2,746,472 $ 2,746,472 2017 2017 TOWN OF ORO VALLEY Other Financing Sources/<Uses> and Interfund Transfers Fiscal Year 2017 OTHER FINANCING INTERFUND TRANSFERS 4/15 SCHEDULE D ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2016 2016 2016 2017 GENERAL FUND Clerk $ 407,900 $ $ 372,900 $ 458,863 Council 211,995 211,995 220,559 Community Development & Public Works 4,596,216 4,536,574 5,968,549 Finance 779,760 735,141 773,591 General Administration 1,804,970 1,788,427 1,736,450 Human Resources 366,775 358,775 368,605 Information Technology 1,571,326 1,571,326 1,691,676 Legal 764,837 722,103 773,003 Magistrate Court 837,629 803,829 845,938 Town Manager's Office 769,521 769,521 801,540 Parks and Recreation 3,004,988 3,070,212 1,977,326 Police 15,250,016 15,155,469 15,643,620 Contingency Reserve 10,371,137 (425,000)319,131 9,961,265 Total General Fund $ 40,737,070 $(425,000)$ 30,415,403 $ 41,220,985 SPECIAL REVENUE FUNDS Highway User Revenue Fund $ 5,901,151 $ $ 4,462,777 $ 5,553,795 Seizures & Forfeitures - State Fund 387,846 221,180 342,328 Seizures & Forfeitures - Federal Fund 287,609 19,806 22,768 Bed Tax Fund 950,226 667,104 914,589 Impound Fee Fund 50,736 27,621 80,814 Community Center Fund 8,277,201 6,493,849 6,920,366 Total Special Revenue Funds $ 15,854,769 $ $ 11,892,337 $ 13,834,660 DEBT SERVICE FUNDS Municipal Debt Service Fund $ 961,216 $ $ 896,586 $ 690,657 Oracle Road Improvement District Fund 178,384 178,153 183,504 Total Debt Service Funds $ 1,139,600 $ $ 1,074,739 $ 874,161 CAPITAL PROJECTS FUNDS Townwide Roadway Dev Impact Fee Fund $ 3,143,049 $ $ 47,431 $ 3,317,088 Naranja Park Fund 137,056 Alternative Water Rscs Dev Impact Fee Fund 5,321,796 136,060 6,089,084 Potable Water System Dev Impact Fee Fund 5,324,333 331,478 5,566,853 Parks & Recreation Impact Fee Fund 308,369 123,983 Library Impact Fee fund 124,798 51,638 193,160 Police Impact Fee Fund 320,571 375,877 General Government Impact Fee Fund 3,504 3,510 Recreation In Lieu Fee Fund 6,190 27,918 General Government CIP Fund 2,610,000 425,000 1,840,770 2,648,000 PAG/RTA Fund 10,897,696 2,915,034 9,552,166 Total Capital Projects Funds $ 28,197,362 $ 425,000 $ 5,322,411 $ 27,897,639 ENTERPRISE FUNDS Oro Valley Water Utility Fund $ 27,784,061 $ $ 17,761,887 $ 27,196,564 Stormwater Utility Fund 1,103,423 884,115 1,521,538 Total Enterprise Funds $ 28,887,484 $ $ 18,646,002 $ 28,718,102 INTERNAL SERVICE FUNDS Fleet Fund $ 1,789,162 $ $ 1,278,303 $ 2,065,249 Benefit Self Insurance Fund 3,082,262 2,860,400 3,274,902 Total Internal Service Funds $ 4,871,424 $ $ 4,138,703 $ 5,340,151 TOTAL ALL FUNDS $ 119,687,709 $ $ 71,489,595 $ 117,885,698 * Expenditures/Expenses by Fund Fiscal Year 2017 TOWN OF ORO VALLEY Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. FUND/DEPARTMENT 4/15 SCHEDULE E ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2016 2016 2016 2017 Clerk: General Fund $ 407,900 $ $ 372,900 $ 458,863 Department Total $ 407,900 $ $ 372,900 $ 458,863 Council: General Fund $ 211,995 $ $ 211,995 $ 220,559 Department Total $ 211,995 $ $ 211,995 $ 220,559 Community Development & Public Works: General Fund $ 4,596,216 $ $ 4,536,574 $ 5,968,549 Highway Fund 5,901,151 4,462,777 5,553,795 Townwide Roadway Dev Impact Fee Fund 3,143,049 47,431 3,317,088 Stormwater Utility Fund 1,103,423 884,115 1,521,538 Fleet Fund 1,789,162 1,278,303 2,065,249 PAG/RTA Fund 10,897,696 2,915,034 9,552,166 Department Total $ 27,430,697 $ $ 14,124,234 $ 27,978,385 Finance: General Fund $ 779,760 $ $ 735,141 $ 773,591 Department Total $ 779,760 $ $ 735,141 $ 773,591 General Administration: General Fund $ 1,804,970 $ $ 1,788,427 $ 1,736,450 General Fund - Contingency Reserve 10,371,137 (425,000)319,131 9,961,265 Municipal Debt Service Fund 961,216 896,586 690,657 Oracle Road Improvement District Fund 178,384 178,153 183,504 Benefit Self Insurance Fund 3,082,262 2,860,400 3,274,902 General Government Impact Fee Fund 3,504 3,510 General Government CIP Fund 2,610,000 425,000 1,840,770 2,648,000 Library Impact Fee Fund 124,798 51,638 193,160 Department Total $ 19,136,271 $ $ 7,935,105 $ 18,691,448 Human Resources: General Fund $ 366,775 $ $ 358,775 $ 368,605 Department Total $ 366,775 $ $ 358,775 $ 368,605 Information Technology: General Fund $ 1,571,326 $ $ 1,571,326 $ 1,691,676 Department Total $ 1,571,326 $ $ 1,571,326 $ 1,691,676 Legal: General Fund $ 764,837 $ $ 722,103 $ 773,003 Department Total $ 764,837 $ $ 722,103 $ 773,003 Magistrate Court: General Fund $ 837,629 $ $ 803,829 $ 845,938 Department Total $ 837,629 $ $ 803,829 $ 845,938 Town Manager's Office: General Fund $ 769,521 $ $ 769,521 $ 801,540 Bed Tax Fund 950,226 667,104 914,589 Department Total $ 1,719,747 $ $ 1,436,625 $ 1,716,129 Parks and Recreation: General Fund $ 3,004,988 $ $ 3,070,212 $ 1,977,326 Parks & Recreation Impact Fee Fund 308,369 123,983 Naranja Park Fund 137,056 Recreation In Lieu Fee Fund 6,190 27,918 Community Center Fund 8,277,201 6,493,849 6,920,366 Department Total $ 11,733,804 $ $ 9,564,061 $ 9,049,593 Expenditures/Expenses by Department Fiscal Year 2017 TOWN OF ORO VALLEY DEPARTMENT/FUND 4/15 SCHEDULE F ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2016 2016 2016 2017 Expenditures/Expenses by Department Fiscal Year 2017 TOWN OF ORO VALLEY DEPARTMENT/FUND Police: General Fund $ 15,250,016 $ $ 15,155,469 $ 15,643,620 Seizures & Forfeitures - State Fund 387,846 221,180 342,328 Seizures & Forfeitures - Federal Fund 287,609 19,806 22,768 Police Impact Fee Fund 320,571 375,877 Impound Fee Fund 50,736 27,621 80,814 Department Total $ 16,296,778 $ $ 15,424,076 $ 16,465,407 Water Utility: Oro Valley Water Utility Fund $ 27,784,061 $ $ 17,761,887 $ 27,196,564 Alternative Water Rscs Dev Impact Fee Fund 5,321,796 136,060 6,089,084 Potable Water System Dev Impact Fee Fund 5,324,333 331,478 5,566,853 Department Total $ 38,430,190 $ $ 18,229,425 $ 38,852,501 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 4/15 SCHEDULE F Fu l l - T i m e Eq u i v a l e n t ( F T E ) Em p l o y e e S a l a r i e s an d H o u r l y C o s t s R e t i r e m e n t C o s t s H e a l t h c a r e C o s t s Ot h e r B e n e f i t Co s t s Total Estimated Personnel Compensation 20 1 7 2 0 1 7 2 0 1 7 2 0 1 7 2 0 1 7 2 0 1 7 27 2 . 4 0 $ 1 6 , 7 4 7 , 3 9 3 $ 2 , 7 0 5 , 7 3 3 $ 1 , 9 3 0 , 8 4 5 $ 1 , 8 5 1 , 9 9 1 $ 2 3 , 2 3 5 , 9 6 2 Hi g hw a y F u n d 2 3 . 4 8 $ 1 , 4 5 2 , 7 9 6 $ 1 6 4 , 6 2 3 $ 1 9 1 , 6 4 6 $ 1 7 5 , 1 0 9 $ 1 , 9 8 4 , 1 7 4 Be d T a x F u n d 3 . 0 0 1 9 9 , 4 5 1 2 2 , 8 9 7 2 0 , 9 3 5 1 6 , 1 2 6 2 5 9 , 4 0 9 Im p ou n d F e e F u n d 1 . 0 0 4 7 , 3 6 9 5 , 4 3 8 8 1 6 3 , 8 4 5 5 7 , 4 6 8 Se i z u r e s & F o r f e i t u r e s - S t a t e F u n d 3 . 0 0 1 5 5 , 6 0 6 3 6 , 8 1 6 1 2 , 6 2 0 2 2 , 5 1 2 2 2 7 , 5 5 4 Co m m u n i t y C e n t e r F u n d 2 0 . 4 2 6 1 2 , 4 7 9 2 7 , 1 7 7 4 1 , 5 2 6 5 5 , 7 6 2 7 3 6 , 9 4 4 To t a l S p ec i a l R e v e n u e F u n d s 50 . 9 0 $ 2 , 4 6 7 , 7 0 1 2 5 6 , 9 5 1 2 6 7 , 5 4 3 2 7 3 , 3 5 4 3 , 2 6 5 , 5 4 9 PA G / R T A F u n d 4 . 0 0 $ 1 5 4 , 0 4 1 $ 1 7 , 6 8 4 $ 3 7 , 0 5 8 $ 1 4 , 1 8 8 $ 2 2 2 , 9 7 1 Ge n e r a l G o v e r n m e n t C I P F u n d 2 . 4 0 9 0 , 6 6 0 1 0 , 4 1 0 2 2 , 2 5 0 1 4 , 0 8 0 1 3 7 , 4 0 0 To t a l C a p it a l P r o j ec t s F u n d s 6. 4 0 $ 2 4 4 , 7 0 1 $ 2 8 , 0 9 4 $ 5 9 , 3 0 8 $ 2 8 , 2 6 8 $ 3 6 0 , 3 7 1 Or o V a l l e y W a t e r U t i l i t y F u n d 3 9 . 4 8 $ 2 , 3 5 8 , 4 2 8 $ 2 6 8 , 9 4 2 $ 2 9 8 , 9 0 4 $ 2 3 5 , 5 8 0 $ 3 , 1 6 1 , 8 5 4 St o r m w a t e r U t i l i t y F u n d 6 . 8 5 4 0 7 , 1 2 7 4 6 , 7 3 8 6 6 , 2 2 3 3 9 , 1 4 6 5 5 9 , 2 3 4 To t a l E n t e r p ri s e F u n d s 46 . 3 3 $ 2 , 7 6 5 , 5 5 5 $ 3 1 5 , 6 8 0 $ 3 6 5 , 1 2 7 $ 2 7 4 , 7 2 6 $ 3 , 7 2 1 , 0 8 8 Fl e e t F u n d 1 . 1 5 $ 6 4 , 7 3 1 $ 7 , 4 3 1 $ 7 , 7 0 0 $ 5 , 9 5 1 $ 8 5 , 8 1 3 To t a l I n t e r n a l S e r v i c e F u n d 1. 1 5 $ 6 4 , 7 3 1 $ 7 , 4 3 1 $ 7 , 7 0 0 $ 5 , 9 5 1 $ 8 5 , 8 1 3 TO T A L A L L F U N D S 37 7 . 1 8 $ 2 2 , 2 9 0 , 0 8 1 $ 3 , 3 1 3 , 8 8 9 $ 2 , 6 3 0 , 5 2 3 $ 2 , 4 3 4 , 2 9 0 $ 3 0 , 6 6 8 , 7 8 3 IN T E R N A L S E R V I C E F U N D SP E C I A L R E V E N U E F U N D S CA P I T A L P R O J E C T S F U N D S EN T E R P R I S E F U N D S FU N D TO W N O F O R O V A L L E Y Fu l l - T i m e E m p lo y ee s a n d P e r s o n n e l C o m p en s a t i o n Fi s c a l Y e a r 2 0 1 7 GE N E R A L F U N D 4 / 1 5 SC H E D U L E G 7/ 1 / 1 6 B E G I N N I N G F U N D BA L A N C E R E V E N U E TR A N S F E R S IN T O T A L P E R S O N N E L O & M C A P I T A L TR A N S F E R S OU T DEBT SERVICE CONTINGENCY TOTAL GE N E R A L F U N D 9 , 9 0 4 , 5 3 6 3 2 , 8 3 6 , 7 5 3 3 0 5 , 0 0 0 43 , 0 4 6 , 2 8 9 23 , 2 3 5 , 9 6 2 7 , 4 7 9 , 3 9 3 5 4 4 , 3 6 5 1 , 8 2 5 , 3 0 4 - 9,961,265 43,046,289 HI G H W A Y F U N D 2 , 0 0 1 , 7 2 7 3 , 4 9 0 , 1 0 0 1 0 0 , 0 0 0 5, 5 9 1 , 8 2 7 1, 9 8 4 , 1 7 4 1 , 0 1 2 , 9 7 9 1 , 6 7 8 , 7 5 0 3 8 , 0 3 2 - 877,892 5,591,827 BE D T A X F U N D 3 3 2 , 7 7 8 1 , 0 9 2 , 0 0 5 - 1, 4 2 4 , 7 8 3 25 9 , 4 0 9 4 2 5 , 2 8 0 - 5 1 0 , 1 9 4 - 229,900 1,424,783 SE I Z U R E S & F O R F E I T U R E S - S T A T E 6 7 , 3 2 8 2 7 5 , 0 0 0 - 34 2 , 3 2 8 22 7 , 5 5 4 - - - - 114,774 342,328 SE I Z U R E S & F O R F E I T U R E S - F E D 2 2 , 7 6 8 - - 22 , 7 6 8 - - - - - 22,768 22,768 IM P O U N D F E E F U N D 4 0 , 8 1 4 4 0 , 0 0 0 - 80 , 8 1 4 57 , 4 6 8 - - - - 23,346 80,814 CO M M U N I T Y C E N T E R F U N D 42 5 , 1 2 8 6 , 6 1 5 , 2 3 8 - 7, 0 4 0 , 3 6 6 73 6 , 9 4 4 5 , 5 0 3 , 2 5 9 6 0 2 , 2 0 0 1 2 0 , 0 0 0 - 77,963 7,040,366 MU N I C I P A L D E B T S V C F U N D 7 4 , 2 4 0 1 4 4 , 9 4 5 4 7 1 , 4 7 2 69 0 , 6 5 7 - 1 0 , 0 0 0 - - 6 1 6 , 4 1 7 64,240 690,657 OR A C L E R D D E B T S V C F U N D 1 , 9 4 6 1 7 8 , 5 5 8 3 , 0 0 0 18 3 , 5 0 4 - 3 , 0 0 0 - - 1 7 8 , 5 5 8 1,946 183,504 A WR D I F F U N D 5 , 0 2 2 , 5 9 5 1 , 0 6 6 , 4 8 9 - 6, 0 8 9 , 0 8 4 - 1 3 6 , 1 0 1 1 0 0 , 0 0 0 - - 5,852,983 6,089,084 PW S D I F F U N D 5 , 0 1 8 , 9 9 5 5 4 7 , 8 5 8 - 5, 5 6 6 , 8 5 3 - 2 , 5 0 0 - - 3 2 9 , 9 1 6 5,234,437 5,566,853 TW D I F F U N D 2 , 9 7 3 , 9 2 1 3 4 3 , 1 6 7 - 3, 3 1 7 , 0 8 8 - - 2 , 0 0 0 , 0 0 0 - - 1,317,088 3,317,088 PA G / R T A F U N D 2 7 9 , 6 9 5 9 , 2 7 2 , 4 7 1 - 9, 5 5 2 , 1 6 6 22 2 , 9 7 1 - 9 , 0 2 7 , 0 0 0 - - 302,195 9,552,166 GE N G O V T I M P A C T F E E F U N D 3 , 5 1 0 - - 3, 5 1 0 - - - - - 3,510 3,510 LI B R A R Y I M P A C T F E E F U N D 4 3 , 1 6 0 1 5 0 , 0 0 0 - 19 3 , 1 6 0 - - 1 8 7 , 0 0 0 - - 6,160 193,160 PA R K S & R E C I M P A C T F E E F U N D 2 4 1 , 3 0 3 1 3 2 , 6 8 0 - 37 3 , 9 8 3 - - - 2 5 0 , 0 0 0 - 123,983 373,983 PO L I C E I M P A C T F E E F U N D 3 0 1 , 8 7 7 7 4 , 0 0 0 - 37 5 , 8 7 7 - - 2 8 5 , 0 0 0 - - 90,877 375,877 GE N E R A L G O V T C I P F U N D 7 0 0 , 0 0 0 8 1 , 0 0 0 1 , 8 6 7 , 0 0 0 2, 6 4 8 , 0 0 0 13 7 , 4 0 0 - 2 , 5 1 0 , 6 0 0 - - - 2,648,000 RE C I N L I E U F E E F U N D 2 7 , 9 1 8 - - 27 , 9 1 8 - - - - - 27,918 27,918 FL E E T F U N D 4 8 3 , 2 5 1 1 , 5 8 1 , 9 9 8 - 2, 0 6 5 , 2 4 9 85 , 8 1 3 5 6 2 , 0 2 5 6 4 4 , 0 0 2 - - 773,409 2,065,249 BE N E F I T S E L F I N S U R A N C E F U N D 2 4 4 , 1 6 2 3 , 0 3 0 , 7 4 0 - 3, 2 7 4 , 9 0 2 - 3 , 0 3 0 , 7 4 0 - - - 244,162 3,274,902 WA T E R U T I L I T Y F U N D 1 2 , 1 2 2 , 3 1 1 1 5 , 0 7 7 , 1 9 5 - 27 , 1 9 9 , 5 0 6 3, 1 6 1 , 8 5 4 7 , 1 1 2 , 9 9 4 3 , 6 1 3 , 7 6 5 2 , 9 4 2 4 , 8 7 1 , 2 8 5 8,436,666 27,199,506 ST O R M W A T E R U T I L I T Y F U N D 2 1 7 , 5 3 8 1 , 3 0 4 , 0 0 0 - 1, 5 2 1 , 5 3 8 55 9 , 2 3 4 5 0 5 , 5 2 5 8 9 , 0 0 0 - - 367,779 1,521,538 40 , 5 5 1 , 5 0 1 7 7 , 3 3 4 , 1 9 7 2 , 7 4 6 , 4 7 2 1 2 0 , 6 3 2 , 1 7 0 3 0 , 6 6 8 , 7 8 3 2 5 , 7 8 3 , 7 9 6 2 1 , 2 8 1 , 6 8 2 2 , 7 4 6 , 4 7 2 5 , 9 9 6 , 1 7 6 34,155,261 120,632,170 (2 , 7 4 6 , 4 7 2 ) (2,746,472) 11 7 , 8 8 5 , 6 9 8 $ 117,885,698 $ RE V I S E D 5 - 1 9 - 1 6 Fu n d B a l a n c e R e p o r t FY 2 0 1 6 / 1 7 R e c o m m e n d e d B u d g e t Do e s n o t i n c l u d e n o n c a s h o u t l a y s f o r d e p r e c i a t i o n o r a m o r t i z a t i o n EX P E N D I T U R E S Le s s T r a n s f e r s I n Less Transfers Out FY 2 0 1 6 / 1 7 B U D G E T FY 2016/17 BUDGET F: \ B U D G E T \ F Y 1 6 - 1 7 \ F u n d B a l a n c e R e p o r t _ 1 6 - 1 7 Revenue Schedule by Fund FY 2014 FY 2015 FY 2017 % Major Revenue Accounts Actual Actual Budget Projected Budget to Budget General Fund Local Sales Tax: Local Sales Tax 13,036,536 14,633,600 14,775,654 14,133,655 15,069,000 2.0% Sales Tax Audit Recoveries 8,454 3,400 5,000 4,000 4,000 -20.0% Cable Franchise Fees 571,731 582,064 570,000 580,000 580,000 1.8% Total Local Sales Tax 13,616,721 15,219,064 15,350,654 14,717,655 15,653,000 2.0% License & Permit Fees: Business Licenses & Permits 197,323 202,993 192,000 195,000 196,000 2.1% Residential Building Permits 1,409,442 973,190 1,135,000 967,000 1,118,000 -1.5% Commercial Building Permits 351,907 226,561 350,000 254,462 250,000 -28.6% Sign Permits 31,026 31,342 31,000 600 500 -98.4% Special Inspection Fees 4,400 4,760 5,000 1,000 1,000 -80.0% Grading Permit Fees 75,344 89,636 51,000 51,000 50,000 -2.0% Total License & Permit Fees 2,069,443 1,528,483 1,764,000 1,469,062 1,615,500 -8.4% Federal Grants: CNA 136,473 153,237 130,500 65,900 10,000 -92.3% DEA OT Reimbursement 28,344 18,382 22,000 22,000 22,000 0.0% Miscellaneous Federal Grants 11,322 8,474 7,800 7,464 7,500 -3.8% HIDTA 147,293 137,870 131,000 190,000 185,000 41.2% HIDTA-DEA 108,756 112,147 92,000 110,000 104,000 13.0% GOHS 118,148 159,026 81,000 35,179 55,200 -31.9% Homeland Security 57,077 66,196 70,000 70,000 77,000 10.0% Joint Terrorism Task Force 16,570 18,593 17,245 17,245 17,584 2.0% Total Federal Grants 623,982 673,925 551,545 517,788 478,284 -13.3% State Grants: Safe Schools Grant - 84,514 65,000 92,016 173,063 166.3% Misc State Grants 76,146 68,177 127,300 108,000 223,100 75.3% RTA Reimbursements 1,175,299 1,190,795 1,242,000 1,242,000 1,266,400 2.0% Total State Grants 1,251,445 1,343,486 1,434,300 1,442,016 1,662,563 15.9% State/County Shared: State Income 4,571,196 4,964,635 4,937,719 4,937,719 5,184,605 5.0% State Sales 3,569,711 3,747,944 3,772,164 3,917,908 3,920,000 3.9% Vehicle License Tax 1,495,999 1,700,885 1,718,648 1,718,648 1,720,000 0.1% Total State/County Shared 9,636,906 10,413,464 10,428,531 10,574,275 10,824,605 3.8% Other Intergovernmental: PCLD Reimbursements 31,957 25,580 15,000 25,000 25,000 66.7% Animal Control Revenues - - 90,000 90,000 90,000 0.0% Total Other Intergovernmental 31,957 25,580 105,000 115,000 115,000 9.5% Charges for Services: Court Costs 172,878 138,270 120,000 140,000 130,000 8.3% Public Defender Fees 2,385 1,697 2,000 850 1,000 -50.0% Zoning & Subdivision Fees 183,897 223,880 178,000 165,000 170,000 -4.5% User Fees - Swimming Pool 404,526 490,048 426,000 525,740 567,400 33.2% User Fees - Fields & Courts 30,828 98,202 123,000 107,560 112,000 -8.9% User Fees - Miscellaneous 191,016 228,140 151,300 157,700 157,875 4.3% Copy Services 1,535 2,207 2,000 2,000 2,000 0.0% Town Hall Usage Fees 4,692 4,369 5,000 200 - -100.0% General Government Other 6,897 3,778 2,000 2,000 2,000 0.0% Police Report Copying 5,710 5,573 5,200 5,200 5,200 0.0% Police Other 6,233 2,914 2,200 5,000 2,200 0.0% Building Inspection Copying 8 15 - - - 0.0% Engineer Plan Review Fees 33,748 74,180 43,000 43,000 40,000 -7.0% Grading Review Fees 23,255 11,950 14,000 - - -100.0% Grading Inspection Fees 7,851 2,240 4,000 - - -100.0% FY 2016 REVISED 5-19-16 2016-2017 Recommended Budget Revenue Schedule by Fund FY 2014 FY 2015 FY 2017 % Major Revenue Accounts Actual Actual Budget Projected Budget to Budget FY 2016 REVISED 5-19-16 Fare Box 71,078 72,783 65,000 70,000 70,000 7.7% Administrative Services 321,000 321,000 421,000 421,000 551,000 30.9% Financial Services 136,632 168,744 176,220 176,220 179,735 2.0% Real Property Rental Income 80,979 82,490 81,514 94,166 86,191 5.7% Maps 217 200 - 1,840 - 0.0% Pawn Slips 2,430 375 700 300 300 -57.1% Police Fingerprinting 20,490 20,545 20,200 20,200 20,200 0.0% Concession Sales 32,895 34,099 30,000 30,500 30,000 0.0% Probation Monitoring Fee 3,535 50 - - - 0.0% Public Record Request Fees 1,828 2,262 1,500 1,500 1,500 0.0% Comm Facilities Appraisal Fees - 1,800 - - - 0.0% Total Charges for Services 1,746,541 1,991,810 1,873,834 1,969,976 2,128,601 13.6% Fines: Fines 172,232 148,050 120,000 140,000 130,000 8.3% Total Fines 172,232 148,050 120,000 140,000 130,000 8.3% Interest Income: Interest - Investments 197,757 168,723 94,400 94,400 89,200 -5.5% Total Interest Income 197,757 168,723 94,400 94,400 89,200 -5.5% Miscellaneous: Miscellaneous 15,038 12,359 5,000 7,610 10,000 100.0% Special Events 4,800 5,150 5,000 5,000 5,000 0.0% Insurance Recoveries 20,748 11,000 5,000 5,000 5,000 0.0% In-Lieu Income 119,166 197,735 120,000 120,000 120,000 0.0% Sale of Assets 5,366 402 - 2,272 - 0.0% Total Miscellaneous 165,119 226,646 135,000 139,882 140,000 3.7% TOTAL GENERAL FUND 29,512,102 31,739,230 31,857,264 31,180,054 32,836,753 3.1% Highway Fund Local Sales Tax: Construction Sales Tax 1,227,468 - - - - 0.0% Total Local Sales Tax 1,227,468 - - - - 0.0% License & Permit Fees: Road Permits 43,557 52,058 48,000 45,000 50,000 4.2% Floodplain Use Permits 3,700 2,590 3,000 3,000 2,500 -16.7% Total License & Permit Fees 47,257 54,648 51,000 48,000 52,500 2.9% Charges for Services: Administrative Services 129,492 129,492 134,000 134,000 134,000 0.0% Total Charges for Services 129,492 129,492 134,000 134,000 134,000 0.0% State Grants: PAG Reimbursements - 46,200 - 146,487 195,000 0.0% RTA Reimbursements 35,000 - - 26,854 - 0.0% Total State Grants 35,000 46,200 - 173,341 195,000 0.0% State/County Shared: Highway User 2,679,257 2,912,780 2,985,464 2,985,464 3,000,000 0.5% Total State/County Shared 2,679,257 2,912,780 2,985,464 2,985,464 3,000,000 0.5% 2016-2017 Recommended Budget Revenue Schedule by Fund FY 2014 FY 2015 FY 2017 % Major Revenue Accounts Actual Actual Budget Projected Budget to Budget FY 2016 REVISED 5-19-16 Interest Income: Interest - Investments 38,666 34,597 22,400 22,400 28,600 27.7% Total Interest Income 38,666 34,597 22,400 22,400 28,600 27.7% Miscellaneous: Miscellaneous 9,415 12,134 10,000 10,000 80,000 700.0% Insurance Recoveries 10,930 - - 28,582 - 0.0% Total Miscellaneous 20,345 12,134 10,000 38,582 80,000 700.0% TOTAL HIGHWAY FUND 4,177,486 3,189,851 3,202,864 3,401,787 3,490,100 9.0% Bed Tax Fund Local Sales Tax: Local Sales Tax 1,013,543 988,449 945,000 945,000 1,085,805 14.9% Total Local Sales Tax 1,013,543 988,449 945,000 945,000 1,085,805 14.9% Interest Income: Interest - Investments 7,198 6,095 4,800 4,800 6,200 29.2% Total Interest Income 7,198 6,095 4,800 4,800 6,200 29.2% Miscellaneous: Miscellaneous 5,000 - - - - 0.0% Total Miscellaneous 5,000 - - - - 0.0% TOTAL BED TAX FUND 1,025,741 994,544 949,800 949,800 1,092,005 15.0% Seizures & Forfeitures Funds Interest Income: Interest - Investments 7,450 3,766 - 1,300 - 0.0% Total Interest Income 7,450 3,766 - 1,300 - 0.0% Miscellaneous: Forfeitures 443,452 172,021 425,000 72,896 275,000 -35.3% Insurance Recoveries - 5,499 - - - 0.0% Total Miscellaneous 443,452 177,520 425,000 72,896 275,000 -35.3% TOTAL SEIZURES & FORFEITURES FUNDS 450,902 181,286 425,000 74,196 275,000 -35.3% Impound Fee Fund Charges for Services: Impound Fees 31,800 47,700 34,000 40,000 40,000 17.6% Total Charges for Services 31,800 47,700 34,000 40,000 40,000 17.6% TOTAL IMPOUND FEE FUND 31,800 47,700 34,000 40,000 40,000 17.6% Community Center Fund Local Sales Tax: Local Sales Tax - 506,710 2,000,000 2,000,000 2,105,163 5.3% Total Local Sales Tax - 506,710 2,000,000 2,000,000 2,105,163 5.3% Charges for Services: User Fees - Daily Drop-In - 2,329 27,550 23,000 25,000 -9.3% User Fees - Member Dues - 17,995 526,480 577,111 606,000 15.1% User Fees - Recreation Programs - - 84,000 76,000 101,500 20.8% Rental Income - - 20,400 36,301 31,561 54.7% 2016-2017 Recommended Budget Revenue Schedule by Fund FY 2014 FY 2015 FY 2017 % Major Revenue Accounts Actual Actual Budget Projected Budget to Budget FY 2016 REVISED 5-19-16 Concession Sales - - - 1,000 1,000 0.0% Management Contract Revenues - 500,158 4,742,333 3,299,993 3,745,014 -21.0% Total Charges for Services - 520,482 5,400,763 4,013,405 4,510,075 -16.5% Miscellaneous: Miscellaneous - - - 350 - 0.0% Total Miscellaneous - - - 350 - 0.0% TOTAL COMMUNITY CENTER FUND - 1,027,192 7,400,763 6,013,755 6,615,238 -10.6% Municipal Debt Service Fund Interest Income: Interest 39 60 - 40 - 0.0% Total Interest Income 39 60 - 40 - 0.0% Federal Grants: Miscellaneous Grants 68,988 64,258 58,238 58,238 54,945 -5.7% Total Federal Grants 68,988 64,258 58,238 58,238 54,945 -5.7% Miscellaneous: Miscellaneous 92,375 100,908 90,000 90,000 90,000 0.0% Total Miscellaneous 92,375 100,908 90,000 90,000 90,000 0.0% TOTAL MUNICIPAL DEBT SERVICE FUND 161,402 165,227 148,238 148,278 144,945 -2.2% Oracle Road Debt Service Fund Interest Income: Special Assessments 81,572 46,263 40,153 40,153 33,558 -16.4% Penalties 37 - - - - 0.0% Total Interest Income 81,609 46,263 40,153 40,153 33,558 -16.4% Principal Repayments: Principal Repayments 1,380,697 131,815 135,000 135,000 145,000 7.4% Total Principal Repayments 1,380,697 131,815 135,000 135,000 145,000 7.4% TOTAL ORACLE RD DEBT SERVICE FUND 1,462,307 178,078 175,153 175,153 178,558 1.9% Townwide Roadway Development Impact Fee Fund Federal Grants: Miscellaneous Grants 500,000 - - - - 0.0% Total Federal Grants 500,000 - - - - 0.0% State Grants: Misc State Grants - 2,460 - - - 0.0% PAG Reimbursements 1,755,154 1,761,137 - - - 0.0% RTA Reimbursements 149,942 471,702 - - - 0.0% Total State Grants 1,905,096 2,235,299 - - - 0.0% Impact Fees: Residential Impact Fees 259,022 199,186 398,000 215,000 308,450 -22.5% Commercial Impact Fees 67,300 77,559 26,532 125,000 31,717 19.5% Total Impact Fees 326,322 276,745 424,532 340,000 340,167 -19.9% Interest Income: Interest - Investments 3,381 2,605 2,000 3,500 3,000 50.0% Total Interest Income 3,381 2,605 2,000 3,500 3,000 50.0% 2016-2017 Recommended Budget Revenue Schedule by Fund FY 2014 FY 2015 FY 2017 % Major Revenue Accounts Actual Actual Budget Projected Budget to Budget FY 2016 REVISED 5-19-16 Miscellaneous: Miscellaneous 150 575 - - - 0.0% Total Miscellaneous 150 575 - - - 0.0% Charges for Services: Real Property Rental Income 22,500 22,500 - - - 0.0% Total Charges for Services 22,500 22,500 - - - 0.0% TOTAL ROADWAY IMPACT FEE FUND 2,757,450 2,537,724 426,532 343,500 343,167 -19.5% PAG/RTA Fund State Grants: PAG Reimbursements - - 6,050,000 2,495,385 5,974,971 -1.2% RTA Reimbursements - - 4,364,000 676,844 3,275,000 -25.0% Total State Grants - - 10,414,000 3,172,229 9,249,971 -11.2% Interest Income: Interest - Investments - - 500 - - -100.0% Total Interest Income - - 500 - - -100.0% Charges for Services: Real Property Rental Income - - 22,500 22,500 22,500 0.0% Total Charges for Services - - 22,500 22,500 22,500 0.0% TOTAL PAG/RTA FUND - - 10,437,000 3,194,729 9,272,471 -11.2% General Government Development Impact Fee Fund Impact Fees: Residential Impact Fees - - - - - 0.0% Commercial Impact Fees 2,206 - - - - 0.0% Total Impact Fees 2,206 - - - - 0.0% Interest Income: Interest - Investments 8 3 - 5 - 0.0% Total Interest Income 8 3 - 5 - 0.0% TOTAL GEN. GOVT. IMPACT FEE FUND 2,214 3 - 5 - 0.0% Library Development Impact Fee Fund Impact Fees: Residential Impact Fees - - - - - 0.0% Total Impact Fees - - - - - 0.0% Interest Income: Interest - Investments - - - - - 0.0% Total Interest Income - - - - - 0.0% Miscellaneous Donations - - 30,000 - 150,000 400.0% Total Miscellaneous - - 30,000 - 150,000 400.0% TOTAL LIBRARY IMPACT FEE FUND - - 30,000 - 150,000 400.0% 2016-2017 Recommended Budget Revenue Schedule by Fund FY 2014 FY 2015 FY 2017 % Major Revenue Accounts Actual Actual Budget Projected Budget to Budget FY 2016 REVISED 5-19-16 Parks & Recreation Development Impact Fee Fund Impact Fees: Residential Impact Fees 122,754 114,469 171,200 105,000 132,680 -22.5% Total Impact Fees 122,754 114,469 171,200 105,000 132,680 -22.5% Interest Income: Interest - Investments 669 79 - 200 - 0.0% Total Interest Income 669 79 - 200 - 0.0% TOTAL PARKS IMPACT FEE FUND 123,423 114,548 171,200 105,200 132,680 -22.5% Police Development Impact Fee Fund Impact Fees: Residential Impact Fees 43,888 42,880 62,000 35,000 71,300 15.0% Commercial Impact Fees 74,168 5,543 4,917 12,000 2,700 -45.1% Total Impact Fees 118,056 48,423 66,917 47,000 74,000 10.6% Interest Income: Interest - Investments 361 218 - 300 - 0.0% Total Interest Income 361 218 - 300 - 0.0% TOTAL POLICE IMPACT FEE FUND 118,418 48,641 66,917 47,300 74,000 10.6% Naranja Park Fund Miscellaneous: Miscellaneous 175 - - - - 0.0% Total Miscellaneous 175 - - - - 0.0% TOTAL NARANJA PARK FUND 175 - - - - 0.0% General Government CIP Fund State Grants Misc State Grants - - 81,000 - 81,000 0.0% Total State Grants - - 81,000 - 81,000 0.0% TOTAL GEN GOVT CIP FUND - - 81,000 - 81,000 0.0% Fleet Fund Miscellaneous: Insurance Recoveries - 13,668 - - - 0.0% Vehicle Reserves - 126,313 184,329 184,329 284,796 54.5% Sale of Assets 61,001 33,267 10,000 - - -100.0% Total Miscellaneous 61,001 173,248 194,329 184,329 284,796 46.6% Charges for Services: Fleet Services 1,268,842 1,282,861 1,333,903 1,278,303 1,297,202 -2.8% Total Charges for Services 1,268,842 1,282,861 1,333,903 1,278,303 1,297,202 -2.8% TOTAL FLEET FUND 1,329,843 1,456,109 1,528,232 1,462,632 1,581,998 3.5% Benefit Self Insurance Fund Miscellaneous: Self Insurance Premiums - Employer 1,841,451 2,134,847 2,364,000 2,364,000 2,365,700 0.1% 2016-2017 Recommended Budget Revenue Schedule by Fund FY 2014 FY 2015 FY 2017 % Major Revenue Accounts Actual Actual Budget Projected Budget to Budget FY 2016 REVISED 5-19-16 Self Insurance Premiums - Employee 246,565 318,872 321,400 321,400 496,350 54.4% COBRA Premiums 18,865 10,465 25,000 25,000 25,000 0.0% Retiree Premiums 10,435 1,911 8,000 8,000 10,500 31.3% UHC Wellness Program 20,000 20,000 20,000 20,000 20,000 0.0% Miscellaneous 75,978 - 122,000 122,000 113,190 -7.2% Total Miscellaneous 2,213,294 2,486,096 2,860,400 2,860,400 3,030,740 6.0% TOTAL BENEFIT SELF INSURANCE FUND 2,213,294 2,486,096 2,860,400 2,860,400 3,030,740 6.0% Water Utility Fund Water Sales: Residential Water Sales 7,881,436 7,649,136 8,038,000 7,880,590 8,116,483 1.0% Commercial Water Sales 886,712 779,877 810,000 816,295 828,238 2.3% Irrigation Water Sales 1,356,689 1,196,394 1,431,000 1,130,172 1,149,577 -19.7% Turf Related Water Sales 1,760,090 1,383,047 1,631,000 1,627,606 1,655,323 1.5% Construction Water Sales 283,632 271,815 250,000 206,097 211,274 -15.5% Other 816 305 500 181 500 0.0% Total Water Sales 12,169,375 11,280,574 12,160,500 11,660,941 11,961,395 -1.6% Charges for Services: Engineer Plan Review Fees 15,654 17,020 20,000 20,000 20,000 0.0% Construction Inspection Fees 30,463 33,267 24,000 48,000 48,000 100.0% Misc Service Revenue 17,842 9,642 6,000 9,000 6,000 0.0% Backflow-Install Permit Fee 8,380 2,860 5,000 3,600 3,600 -28.0% Sewer Fees 201,886 203,025 207,000 205,500 206,000 -0.5% Late Fees 99,585 93,056 100,000 92,000 92,000 -8.0% NSF Fees 3,553 3,430 3,500 3,500 3,500 0.0% Rain Sensors 8 15 - - - 0.0% Meter Income 94,377 50,930 90,700 60,200 90,700 0.0% New Service Establish Fees 94,468 91,104 80,000 80,000 80,000 0.0% Reconnect Fees 41,945 47,538 40,000 40,000 40,000 0.0% Groundwater Preservation Fee 2,599,718 2,330,231 2,500,000 2,319,000 2,346,000 -6.2% Other 107,981 108,749 108,000 108,000 108,000 0.0% Total Charges for Services 3,315,859 2,990,866 3,184,200 2,988,800 3,043,800 -4.4% Interest Income: Interest - Investments 61,338 70,275 59,520 59,520 72,000 21.0% Total Interest Income 61,338 70,275 59,520 59,520 72,000 21.0% Miscellaneous: Miscellaneous 1,257 43,133 - 11,608 - 0.0% Insurance Recoveries 2,913 7,962 - - - 0.0% Sale of Assets 7,661 2,929 - 2,000 - 0.0% Total Miscellaneous 11,831 54,024 - 13,608 - 0.0% Other Financing Sources: WIFA Loan Proceeds - 2,353,843 1,800,000 1,300,000 - -100.0% Total Other Financing Sources - 2,353,843 1,800,000 1,300,000 - -100.0% TOTAL WATER UTILITY FUND 15,558,403 16,749,582 17,204,220 16,022,869 15,077,195 -12.4% Alternative Water Resources Development Impact Fee Fund Impact Fees: Residential Impact Fees 1,362,186 737,457 809,000 742,096 930,350 15.0% Commercial Impact Fees 1,014,496 434,713 522,323 374,926 109,739 -79.0% Total Impact Fees 2,376,682 1,172,170 1,331,323 1,117,022 1,040,089 -21.9% 2016-2017 Recommended Budget Revenue Schedule by Fund FY 2014 FY 2015 FY 2017 % Major Revenue Accounts Actual Actual Budget Projected Budget to Budget FY 2016 REVISED 5-19-16 Interest Income: Interest - Investments 22,208 26,148 19,840 19,840 26,400 33.1% Total Interest Income 22,208 26,148 19,840 19,840 26,400 33.1% TOTAL AWRDIF FUND 2,398,890 1,198,318 1,351,163 1,136,862 1,066,489 -21.1% Potable Water System Development Impact Fee Fund Impact Fees: Single Family Connections 367,078 311,306 403,000 364,670 463,450 15.0% Multi-Family Connections 536,750 60,600 175,994 - - -100.0% Commercial Connections 319,510 186,501 73,335 73,336 39,288 -46.4% Irrigation Connections 128,620 32,638 10,878 92,474 16,320 50.0% Fire-Flow Connections 61,089 - - - - 0.0% Total Impact Fees 1,413,047 591,045 663,207 530,480 519,058 -21.7% Interest Income: Interest - Investments 30,673 28,172 19,840 19,840 28,800 45.2% Total Interest Income 30,673 28,172 19,840 19,840 28,800 45.2% TOTAL PWSDIF FUND 1,443,720 619,217 683,047 550,320 547,858 -19.8% Stormwater Utility Fund State Grants: Miscellaneous State Grants - - 35,000 35,000 - -100.0% Total State Grants - - 35,000 35,000 - -100.0% Charges for Services: Late Fees 2,399 2,450 3,000 3,000 3,000 0.0% Stormwater Utility Fee 757,006 769,128 784,000 784,000 1,300,500 65.9% Total Charges for Services 759,405 771,578 787,000 787,000 1,303,500 65.6% Interest Income: Interest - Investments 1,201 294 250 300 500 100.0% Total Interest Income 1,201 294 250 300 500 100.0% Miscellaneous: Miscellaneous 23 16 - - - 0.0% Total Miscellaneous 23 16 - - - 0.0% TOTAL STORMWATER UTILITY FUND 760,629 771,888 822,250 822,300 1,304,000 58.6% Recreation In Lieu Fee Fund Charges for Services: Recreation In Lieu Fees - - - 21,728 - 0.0% Total Charges for Services - - - 21,728 - 0.0% TOTAL REC IN LIEU FEE FUND - - - 21,728 - 0.0% TOTAL REVENUE - ALL FUNDS 63,528,198$ 63,505,232$ 79,855,043$ 68,550,868$ 77,334,197$ -3.2% Note: Does not include Interfund Transfers or Carry-Forward Balances 2016-2017 Recommended Budget Personnel Schedule FY 2014 FY 2015 FY 2017 +/- Actual Actual Budget Projected Budget to Budget Clerk Town Clerk 1.00 1.00 1.00 1.00 1.00 - Deputy Town Clerk 1.00 1.00 1.00 1.00 1.00 - Senior Office Specialist 1.00 1.00 1.00 1.00 1.00 - Office Specialist 0.50 0.50 0.50 0.50 0.50 - Office Assistant 0.96 0.96 0.96 0.96 0.96 - Communications Intern 0.10 0.10 0.10 0.10 0.10 - Total Clerk 4.56 4.56 4.56 4.56 4.56 - Full-time employees: 3 Part-time employees: 3 Council Mayor 1.00 1.00 1.00 1.00 1.00 - Council Member 6.00 6.00 6.00 6.00 6.00 - Total Council 7.00 7.00 7.00 7.00 7.00 - Full-time employees: - Part-time employees: 7 Community Development & Public Works (CDPW) Director, CDPW 1.00 1.00 1.00 1.00 1.00 - Assistant CDPW Director 1.00 1.00 1.00 1.00 1.00 - Division Manager, Permitting 1.00 1.00 1.00 1.00 1.00 - Division Manager, Planning 1.00 1.00 1.00 1.00 1.00 - Div Mgr, Inspect. & Comp./Bldg Official 1.00 1.00 1.00 1.00 1.00 - Engineering Division Manager 1.00 1.00 1.00 1.00 1.00 - Operations Division Manager 1.00 1.00 1.00 1.00 1.00 - Conservation & Sustainability Administrator 1.00 - - - - - Senior Civil Engineer 2.00 2.00 2.00 2.00 2.00 - Principal Planner 1.00 2.00 2.00 2.00 2.00 - Civil Engineer 2.00 2.00 2.00 2.00 2.00 - Stormwater Utility Division Manager - - - - 1.00 1.00 Stormwater Engineer 1.00 1.00 1.00 1.00 - (1.00) Stormwater Utility Project Manager - - - - 1.00 1.00 Transit Services Crew Leader 2.00 2.00 2.00 2.00 2.00 - Senior Planner 3.00 3.00 3.00 2.00 2.00 (1.00) Planner 1.00 1.00 1.00 2.00 2.00 1.00 Senior Planning Technician 1.00 1.00 1.00 1.00 1.00 - GIS Analyst 0.50 - - - - - Civil Engineering Designer 1.00 1.00 1.00 1.00 1.00 - Stormwater Utility Drainage Designer - - - - 1.00 1.00 Engineering Design Reviewer 1.00 1.00 1.00 1.00 1.00 - Plans Examiner II 2.00 2.00 2.00 2.00 2.00 - Building Inspector II 4.00 4.00 4.00 4.00 4.00 - Building Inspector I - 1.00 1.00 1.00 1.00 - Plans Examiner I 1.00 1.00 1.00 1.00 1.00 - Senior Civil Engineering Tech 3.00 3.00 3.00 3.00 3.00 - Parks Maintenance Superintendent - - - - 1.00 1.00 Parks Maintenance Coordinator - - - - 1.00 1.00 Parks Maintenance Crew Leader - - - - 1.00 1.00 Parks Maintenance Worker II - - - - 1.00 1.00 Parks Maintenance Worker I - - - - 4.92 4.92 FY 2016 REVISED 5-19-16 2016-2017 Recommended Budget Personnel Schedule FY 2014 FY 2015 FY 2017 +/- Actual Actual Budget Projected Budget to Budget FY 2016 REVISED 5-19-16 Park Monitor/Janitor - - - - 0.96 0.96 Streets Maintenance Superintendent - - - 1.00 1.00 1.00 Streets & Drainage Senior Crew Leader 1.00 1.00 1.00 - - (1.00) Senior Traffic Technician 1.00 1.00 1.00 1.00 1.00 - Code Compliance Specialist 1.00 1.00 1.00 1.00 1.00 - Construction Inspector - - 1.00 1.00 3.00 2.00 Construction Clerk - - - - 1.00 1.00 Administrative Coordinator 1.00 1.00 1.00 1.00 1.00 - Stormwater Utility Analyst - - - - 1.00 1.00 Stormwater Inspector Technician - - - - 1.00 1.00 Civil Engineering Technician 1.00 1.00 1.00 1.00 - (1.00) Facilities Maintenance Crew Leader 1.00 1.00 1.00 1.00 1.00 - Fleet Maintenance Mechanic III 1.00 1.00 1.00 1.00 1.00 - Traffic Signs/Markings Crew Leader 1.00 1.00 1.00 1.00 1.00 - Streets & Drainage Crew Leader 2.00 2.00 2.00 2.00 2.00 - Traffic Technician 1.00 1.00 1.00 1.00 1.00 - Zoning Technician 1.00 1.00 1.00 1.00 1.00 - Facilities Maintenance Technician 1.00 1.00 1.00 1.00 1.00 - Heavy Equipment Operator III 2.00 2.00 3.00 3.00 3.00 - Heavy Equipment Operator II 3.00 3.00 3.00 3.00 6.00 3.00 Building Permit Technician 2.00 2.00 2.00 2.00 2.00 - Senior Office Specialist 1.00 1.00 1.00 1.00 1.00 - Office Specialist 1.96 1.96 1.96 1.96 1.96 - Traffic Signs/Markings Worker 1.00 1.00 1.00 1.00 1.00 - Transit Specialist - - - 1.11 1.11 1.11 Lead Transit Driver 1.00 1.00 1.00 - - (1.00) Transit Dispatcher 2.11 2.11 2.11 2.11 2.11 - Senior Office Assistant 1.00 1.00 1.00 1.00 1.00 - Office Assistant 2.40 2.40 2.40 2.88 2.88 0.48 Transit Driver 16.98 16.98 16.98 16.50 16.87 (0.11) Intern 0.30 0.30 0.30 0.30 0.30 - Total CDPW 81.25 81.75 83.75 83.86 103.11 19.36 Full-time employees: 80 Part-time employees: 51 Finance Finance Director 1.00 1.00 1.00 1.00 1.00 - Procurement Administrator 1.00 1.00 1.00 1.00 1.00 - Finance Manager - 1.00 1.00 1.00 1.00 - Accounting Supervisor 1.00 - - - - - Senior Budget Analyst - 1.00 1.00 1.00 1.00 - Management & Budget Analyst 1.00 - - - - - Senior Accountant 1.00 1.00 1.00 1.00 1.00 - Accounting Specialist - - - - 1.00 1.00 Payroll Specialist 1.00 1.00 1.00 1.00 - (1.00) Accounting Clerk 1.00 - - - - - Office Specialist - 1.00 1.00 1.00 1.00 - Total Finance 7.00 7.00 7.00 7.00 7.00 - Full-time employees: 7 Part-time employees: - 2016-2017 Recommended Budget Personnel Schedule FY 2014 FY 2015 FY 2017 +/- Actual Actual Budget Projected Budget to Budget FY 2016 REVISED 5-19-16 Human Resources Human Resource Director 1.00 1.00 1.00 1.00 1.00 - Human Resource Analyst - 2.00 2.00 2.00 2.00 - Human Resource Specialist 2.00 - - - - - Office Specialist 0.50 0.50 0.50 0.50 0.50 - Total Human Resources 3.50 3.50 3.50 3.50 3.50 - Full-time employees: 4 Part-time employees: - Information Technology IT Director 1.00 1.00 1.00 1.00 1.00 - Network Administrator 1.00 1.00 1.00 1.00 1.00 - Systems Analyst 1.00 1.00 1.00 1.00 1.00 - Data Base Analyst 1.00 1.00 1.00 1.00 1.00 - Senior GIS Specialist - 1.00 1.00 1.00 1.00 - GIS Analyst 1.50 1.00 1.00 1.00 1.00 - IT Analyst 1.00 1.00 1.00 1.00 1.00 - Total Information Technology 6.50 7.00 7.00 7.00 7.00 - Full-time employees: 7 Part-time employees: - Legal Legal Services Director 1.00 1.00 1.00 1.00 1.00 - Chief Civil Deputy Attorney 1.00 1.00 1.00 1.00 1.00 - Assistant Town Prosecutor 1.00 1.00 1.00 1.00 1.00 - Senior Paralegal 1.00 1.00 1.00 1.00 1.00 - Paralegal I 1.00 1.00 1.00 1.00 1.00 - Legal Secretary 1.00 1.00 1.00 1.00 1.00 - Total Legal 6.00 6.00 6.00 6.00 6.00 - Full-time employees: 6 Part-time employees: - Magistrate Court Magistrate Judge 1.00 1.00 1.00 1.00 1.00 - Court Administrator 1.00 1.00 1.00 1.00 1.00 - Courtroom Clerk 1.00 1.00 1.00 1.00 1.00 - Senior Court Clerk 3.00 3.00 3.00 3.00 3.00 - Court Clerk 1.00 1.00 1.00 1.00 1.00 - Bailiff 1.00 1.00 1.00 1.00 1.00 - Total Magistrate Court 8.00 8.00 8.00 8.00 8.00 - Full-time employees: 8 Part-time employees: - Town Manager's Office Town Manager 1.00 1.00 1.00 1.00 1.00 - Assistant to the Town Manager 1.00 1.00 1.00 1.00 1.00 - Executive Assistant 1.00 1.00 1.00 1.00 1.00 - Senior Office Specialist 1.00 1.00 1.00 1.00 1.00 - 2016-2017 Recommended Budget Personnel Schedule FY 2014 FY 2015 FY 2017 +/- Actual Actual Budget Projected Budget to Budget FY 2016 REVISED 5-19-16 Management Intern 0.38 0.38 0.38 0.38 0.38 - Economic Development Manager 1.00 1.00 1.00 1.00 1.00 - Economic Development Specialist 1.00 1.00 1.00 1.00 1.00 - Communications Administrator 1.00 1.00 1.00 1.00 1.00 - New Media Developer 1.00 1.00 1.00 1.00 1.00 - Marketing & Communications Specialist 1.00 1.00 1.00 1.00 1.00 - Constituent Services Coordinator 1.00 1.00 1.00 1.00 1.00 - Total Town Manager's Office 10.38 10.38 10.38 10.38 10.38 - Full-time employees: 10 Part-time employees: 1 Parks and Recreation Parks & Recreation Director 1.00 1.00 1.00 1.00 1.00 - Recreation & Cultural Services Manager - 1.00 1.00 1.00 1.00 - Recreation Facility Manager - 1.00 1.00 1.00 1.00 - Recreation Manager 1.00 - - - - - Multimodal Planner 1.00 1.00 1.00 1.00 1.00 - Aquatics Manager 1.00 1.00 1.00 1.00 1.00 - Parks Maintenance Superintendent - - - 1.00 - - Parks Maintenance Supervisor - 1.00 1.00 - - (1.00) Parks Maintenance Coordinator 1.00 1.00 1.00 1.00 - (1.00) Parks Maintenance Crew Leader 1.00 - - - - - Parks Maintenance Worker II 3.00 1.00 1.00 1.00 - (1.00) Facilities Maintenance Technician - - 2.00 2.00 2.00 - Senior Office Specialist 1.00 1.00 2.00 2.00 2.00 - Office Assistant 1.00 1.75 1.75 1.75 2.00 0.25 Assistant Recreation Manager 1.00 1.00 2.00 2.00 2.00 - Recreation Leader 0.40 0.80 2.76 1.76 2.76 - Assistant Aquatics Manager 1.00 1.00 1.00 1.00 1.00 - Aquatics Facility Supervisor 1.36 1.36 1.36 2.80 2.94 1.58 Aquatics Shift Leader 4.08 3.40 3.40 3.40 2.39 (1.01) Park Maintenance Worker I 2.35 3.92 3.92 3.92 - (3.92) Park Monitor 1.23 0.96 0.96 0.96 - (0.96) Custodian - - 0.96 1.92 1.92 0.96 Facility Attendant - - 2.94 5.00 5.00 2.06 Aquatics Facility Attendant 5.76 5.76 5.76 5.76 5.76 - Recreation Aide 1.50 1.75 3.75 3.75 3.75 - Fitness Instructor - - 1.50 1.50 1.50 - Lifeguard/Swim Instructor 5.50 5.50 5.50 8.00 8.00 2.50 Total Parks and Recreation 35.18 36.20 49.56 55.52 48.02 (1.54) Full-time employees: 15 Part-time employees: 35 (not including seasonal employees) Police Chief of Police 1.00 1.00 1.00 1.00 1.00 - Deputy Chief of Police 1.00 1.00 1.00 1.00 1.00 - Commander 2.00 2.00 2.00 2.00 2.00 - Lieutenant 5.00 5.00 5.00 5.00 5.00 - Sergeant 13.00 13.00 13.00 12.00 12.00 (1.00) Detective 7.00 7.00 7.00 7.00 7.00 - Patrol Officer 52.00 52.00 52.00 54.00 54.00 2.00 Motorcycle Officer 7.00 7.00 7.00 6.00 6.00 (1.00) 2016-2017 Recommended Budget Personnel Schedule FY 2014 FY 2015 FY 2017 +/- Actual Actual Budget Projected Budget to Budget FY 2016 REVISED 5-19-16 School Resource Officer 7.00 7.00 7.00 8.00 8.00 1.00 K-9 Officer 2.00 2.00 2.00 2.00 2.00 - DUI Officer 2.00 2.00 2.00 1.00 1.00 (1.00) Training Officer 1.00 1.00 1.00 1.00 1.00 - Reserve Officer 2.88 2.88 2.88 2.88 2.88 - Police Communications Manager - 1.00 1.00 1.00 1.00 - Communications Supervisor 1.00 - - - - - Lead Dispatcher 3.00 3.00 3.00 3.00 3.00 - Dispatcher 9.00 9.00 9.00 9.00 9.00 - Records Supervisor 1.00 1.00 1.00 1.00 1.00 - Records Specialist 5.00 5.00 5.00 5.00 5.00 - Crime Scene Technician Supervisor - 1.00 1.00 1.00 1.00 - Lead IT Forensics Technician 1.00 - - - - - Crime Scene Technician - 2.00 2.00 2.00 2.00 - Property Forensics Technician 2.00 - - - - - Administrative Services Manager 1.00 1.00 1.00 1.00 1.00 - Crime Analyst 1.00 1.00 1.00 1.00 1.00 - Emergency Mgmt & Safety Coordinator - 1.00 1.00 1.00 1.00 - Emergency Response Planner 1.00 - - - - - Fleet Control Specialist - 1.00 1.00 1.00 1.00 - Fleet Maintenance Mechanic II 1.00 - - - - - Senior Office Specialist 2.00 2.00 2.00 2.00 2.00 - Office Specialist 1.00 1.00 1.00 1.00 1.00 - Office Assistant 1.25 1.25 1.25 1.25 1.25 - Total Police 133.13 133.13 133.13 133.13 133.13 - Full-time employees: 129 Part-time employees: 8 Water Utility Water Utility Director 1.00 1.00 1.00 1.00 1.00 - Water Resources & Planning Manager - - 1.00 1.00 1.00 - Engineering Division Manager 1.00 1.00 1.00 - - (1.00) Water Utility Administrator 1.00 1.00 1.00 1.00 1.00 - Water Production Superintendent 1.00 1.00 1.00 1.00 1.00 - Water Distribution Superintendent 1.00 1.00 1.00 1.00 1.00 - Water Engineer Project Manager 1.00 1.00 1.00 1.00 1.00 - Meter Operations Supervisor 1.00 1.00 1.00 1.00 1.00 - Engineering Design Reviewer 1.00 1.00 1.00 1.00 1.00 - Water Conservation Specialist 1.00 1.00 1.00 1.00 1.00 - Lead Water Utility Operator 4.00 4.00 4.00 4.00 4.00 - Construction Inspector 2.00 2.00 2.00 2.00 2.00 - Electric and Control Technician 1.00 1.00 1.00 1.00 1.00 - Civil Engineer Tech 1.00 1.00 1.00 1.00 1.00 - Water Utility Operator III 7.00 6.00 7.00 7.00 7.00 - Water Utility Operator II 2.00 3.00 2.00 2.00 4.00 2.00 Senior Office Specialist 1.00 1.00 1.00 1.00 1.00 - Customer Service Supervisor 1.00 1.00 1.00 1.00 1.00 - Water Utility Operator I 5.00 5.00 5.00 5.00 5.00 - Customer Service Specialist - - 4.00 4.00 4.00 - 2016-2017 Recommended Budget Personnel Schedule FY 2014 FY 2015 FY 2017 +/- Actual Actual Budget Projected Budget to Budget FY 2016 REVISED 5-19-16 Customer Service Representative 4.00 4.48 0.48 0.48 0.48 - Total Water Utility 37.00 37.48 38.48 37.48 39.48 1.00 Full-time employees: 39 Part-time employees: 1 Total Personnel 339.50 342.00 358.36 363.43 377.18 18.82 308 106 Full-time employees: Part-time employees: 2016-2017 Recommended Budget Fiscal Year 2016-2017 Stormwater Utility REVISED 5-19-16 Fund Summary FY 2016 FY 2016 FY 2017 % Budget Projected Budget to Budget Revenues and Other Sources State Grants 35,000 35,000 - -100.0% Charges for Services 787,000 787,000 1,303,500 65.6% Interest Income 250 300 500 100.0% Total 822,250$ 822,300$ 1,304,000$ 58.6% Expenditures Personnel 346,620 346,620 344,242 -0.7% FY 16/17 Personnel Increase 214,992 Operations & Maintenance 626,995 619,995 660,525 5.3% Capital Outlay 90,500 52,500 89,000 -1.7% Total 1,064,115$ 1,019,115$ 1,308,759$ 23.0% Cash Total * 929,115$ 884,115$ 1,153,759$ 24.2% Increase/(Decrease) 150,241 Beginning Fund Balance 217,538$ Ending Fund Balance 367,779$ * Total expenditures less non-cash outlays for Depreciation & Amortization 2016-2017 Recommended Budget CDPW - Public Works Stormwater Utility Fund REVISED 5-19-16 FY 2015 FY 2016 FY 2016 FY 2017 Actual Budget Projected Budget PERSONNEL Stormwater Utility Division Mgr - - - 1.00 Stormwater Engineer 1.00 1.00 1.00 - Operations Division Manager 0.25 0.25 0.25 0.25 Civil Engineer 1.00 1.00 1.00 1.00 Stormwater Utility Project Manager - - - 1.00 Stormwater Utility Drainage Designer - - - 1.00 Stormwater Inspector Technician - - - 1.00 Civil Engineering Technician 1.00 1.00 1.00 - Stormwater Utility Analyst - - - 1.00 Office Specialist 0.60 0.60 0.60 0.60 Total FTEs 3.85 3.85 3.85 6.85 FY 2015 FY 2016 FY 2016 FY 2017 Actual Budget Projected Budget PROGRAM EXPENDITURES Personnel 310,236$ 346,620$ 346,620$ 344,242$ O&M 389,295 491,995 484,995 505,525 Capital 239,235 90,500 52,500 89,000 938,766$ 929,115$ 884,115$ 938,767$ Does not include non-cash outlays for depreciation FY 2015 FY 2016 FY 2016 FY 2017 Actual Budget Projected Budget REVENUES BY FUNDING SOURCE State Grants -$ 35,000$ 35,000$ -$ Charges for Services 771,578 787,000 787,000 1,303,500 Miscellaneous 16 - - - Interest Income 294 250 300 500 Total Revenues 771,888$ 822,250$ 822,300$ 1,304,000$ Total Expenditures The Stormwater Utility enterprise is managed through the Operations Division of the Community Development & Public Works (CDPW) Department. The Stormwater Utility is responsible for meeting all quality and quantity issues including the Town's Stormwater Management Plan, Floodplain and Erosion Hazard Management, and supporting all other Town programs that are impacted by storm events. The Stormwater Utility also coordinates with federal, state and local government agencies with regard to floodplain issues. 2016-2017 Recommended Budget 05/10/2016 13:55 |TOWN OF ORO VALLEY |P 1 wgomez |NEXT YEAR BUDGET COMPARISON REPORT |bgnyrpts PROJECTION:2017 FY 16/17 BUDGET FOR PERIOD 99 ACCOUNTS FOR:2015 2016 2016 2017 2017 2017 PCT STORMWATER UTILITY ACTUAL ORIG BUD REVISED BUD TOWN MGR TOWN COUN FINAL CHANGE ____________________________________________________________________________________________________________________________________ ____________________________________________ 10 PERSONNEL REGULAR EMPLOYEES 244,326.34 254,968.00 254,968.00 255,426.00 255,426.00 .00 .2% GROUP INSURANCE 33,413.07 40,206.00 40,206.00 34,779.00 34,779.00 .00 -13.5% SOCIAL SECURITY/MEDICA 18,067.10 19,116.00 19,116.00 19,219.00 19,219.00 .00 .5% ASRS CONTRIBUTIONS 20,331.40 29,245.00 29,245.00 29,323.00 29,323.00 .00 .3% WORKERS' COMPENSATION 2,800.86 2,981.00 2,981.00 5,386.00 5,386.00 .00 80.7% OTHER EMPLOYEE BENEFIT -8,703.10 104.00 104.00 109.00 109.00 .00 4.8% PERSONNEL 310,235.67 346,620.00 346,620.00 344,242.00 344,242.00 .00 -.7% ____________________________________________ 20 OPERATIONS & MAINTENANCE OUTSIDE PROFESSIONAL S 240,819.17 335,795.00 335,795.00 300,525.00 330,525.00 .00 -10.5% VEHICLE REPAIR & MAINT 51,545.30 19,800.00 19,800.00 6,100.00 6,500.00 .00 -69.2% EQUIPMENT REPAIR & MAI .00 32,000.00 32,000.00 40,000.00 40,000.00 .00 25.0% RENTALS .00 250.00 250.00 250.00 500.00 .00 .0% TELECOMMUNICATIONS 1,338.19 1,400.00 1,400.00 1,400.00 2,800.00 .00 .0% POSTAGE 41.77 250.00 250.00 250.00 250.00 .00 .0% PRINTING & BINDING 420.61 1,000.00 1,000.00 500.00 2,000.00 .00 -50.0% TRAVEL & TRAINING 4,872.44 5,000.00 5,000.00 6,400.00 16,400.00 .00 28.0% MEMBERSHIPS & SUBSCRIP 6,140.00 7,500.00 7,500.00 7,500.00 7,500.00 .00 .0% OFFICE SUPPLIES 1,680.00 2,000.00 2,000.00 1,500.00 6,000.00 .00 -25.0% GASOLINE 17,363.04 24,500.00 24,500.00 15,000.00 20,000.00 .00 -38.8% NON-CAPITALIZED EQUIPM 292.95 .00 .00 .00 .00 .00 .0% 05/10/2016 13:55 |TOWN OF ORO VALLEY |P 2 wgomez |NEXT YEAR BUDGET COMPARISON REPORT |bgnyrpts PROJECTION:2017 FY 16/17 BUDGET FOR PERIOD 99 ACCOUNTS FOR:2015 2016 2016 2017 2017 2017 PCT STORMWATER UTILITY ACTUAL ORIG BUD REVISED BUD TOWN MGR TOWN COUN FINAL CHANGE ____________________________________________________________________________________________________________________________________ UNIFORMS 415.73 750.00 750.00 750.00 1,500.00 .00 .0% BAD DEBT EXPENSE 840.81 750.00 750.00 750.00 750.00 .00 .0% FIELD SUPPLIES 261.99 9,000.00 9,000.00 9,000.00 17,500.00 .00 .0% MISCELLANEOUS OTHER OP 10,012.21 3,407.00 3,407.00 .00 .00 .00 -100.0% DEPRECIATION 151,086.53 135,000.00 135,000.00 155,000.00 155,000.00 .00 14.8% SAFETY COMPLIANCE 278.56 500.00 500.00 500.00 1,000.00 .00 .0% SOFTWARE MAINTENANCE & 1,511.58 1,500.00 1,500.00 1,500.00 2,300.00 .00 .0% STORMWATER MAINTENANCE 51,460.61 50,000.00 50,000.00 50,000.00 50,000.00 .00 .0% OPERATIONS & MAINTENAN 540,381.49 630,402.00 630,402.00 596,925.00 660,525.00 .00 -5.3% ____________________________________________ 30 CAPITAL OUTLAY MINOR ASSETS 1,973.16 2,500.00 2,500.00 2,000.00 4,000.00 .00 -20.0% VEHICLES .00 .00 .00 .00 35,000.00 .00 .0% VEHICLE RESERVE-ENTERP 26,250.00 38,000.00 38,000.00 .00 .00 .00 -100.0% CAPITAL OUTLAY 28,223.16 40,500.00 40,500.00 2,000.00 39,000.00 .00 -95.1% TOTAL STORMWATER UTILITY 878,840.32 1,017,522.00 1,017,522.00 943,167.00 1,043,767.00 .00 -7.3% GRAND TOTAL 878,840.32 1,017,522.00 1,017,522.00 943,167.00 1,043,767.00 .00 -7.3% ** END OF REPORT - Generated by WENDY GOMEZ ** Fiscal Year 2016-2017 Community Center Fund REVISED 5-19-16 Fund Summary FY 2016 FY 2016 FY 2017 % Budget Projected Budget to Budget Revenues and Other Sources Local Sales Tax 2,000,000 2,000,000 2,105,163 5.3% Charges for Services 5,400,763 3,985,544 4,482,214 -17.0% Miscellaneous - 28,211 27,861 0.0% Total 7,400,763$ 6,013,755$ 6,615,238$ -10.6% Expenditures and Other Uses Personnel 462,517 576,587 690,938 49.4% FY 16/17 Personnel Increase 46,006 Operations & Maintenance 6,152,816 5,064,325 5,152,691 -16.3% Equipment Leases 333,000 402,937 350,568 5.3% Capital Outlay 1,115,000 450,000 602,200 -46.0% Transfer to General Fund 120,000 120,000 120,000 0.0% Total 8,183,333$ 6,613,849$ 6,962,403$ -14.9% Increase/(Decrease) (347,165) Beginning Fund Balance Restricted 425,128$ Ending Fund Balance Restricted 77,963$ (A) Includes $34,350 for temporary personnel to perform cart path capital maintenance (A) 2016-2017 Recommended Budget Parks and Recreation Community Center Fund PERSONNEL FY 2015 Actual 1.00 FY 2016 Budget 13.36 FY 2016 Projected 19.82 FY 2017 Budget 20.42 FY 2015 FY 2016 FY 2016 FY 2017 EXPENDITURES Actual Budget Projected Budget Community Center Operations 51,845$ 687,657$ 748,712$ 914,679$ Golf & Contracted Operations 1,112,252 6,260,676 5,295,137 5,279,519 Capital Outlay Community Center 37,873 1,040,000 333,000 427,200 Golf & Tennis - 75,000 117,000 175,000 Transfer to General Fund - 120,000 120,000 120,000 Total Expenditures 1,201,970$ 8,183,333$ 6,613,849$ 6,916,398$ FY 2015 FY 2016 FY 2016 FY 2017 REVENUES BY FUNDING SOURCE Actual Budget Projected Budget Community Center Operating Revenues 20,324$ 658,430$ 713,662$ 765,061$ Contracted Operating Revenues 500,158 4,742,333 3,299,993 3,745,014 Local Sales Tax 506,710 2,000,000 2,000,000 2,105,163 Transfer from General Fund 1,200,000 - - - Donations - - 100 - Total Revenues 2,227,192$ 7,400,763$ 6,013,755$ 6,615,238$ REVISED 5-19-16 The Community Center Fund is used to manage the operations of the Town's newly acquired Community & Recreation Center, golf, food & beverage and tennis facilities. Revenues include a dedicated 0.5% sales tax, as well as revenues from golf, food and beverage, fitness and recreation activities. Expenditures include personnel, operating and capital improvement costs for the facilities. Golf, food & beverage and tennis are managed by an outside contractor. 2016-2017 Recommended Budget 05/10/2016 13:57 |TOWN OF ORO VALLEY |P 1 wgomez |NEXT YEAR BUDGET COMPARISON REPORT |bgnyrpts PROJECTION:2017 FY 16/17 BUDGET FOR PERIOD 99 ACCOUNTS FOR:2015 2016 2016 2017 2017 2017 PCT COMMUNITY CENTER FUND ACTUAL ORIG BUD REVISED BUD TOWN MGR TOWN COUN FINAL CHANGE ____________________________________________________________________________________________________________________________________ ____________________________________________ 30 CAPITAL OUTLAY UNDEFINED PROJECT 36,727.21 1,115,000.00 .00 .00 .00 .00 .0% CRC EQUIP & FURNISH .00 .00 .00 31,200.00 31,200.00 .00 .0% CONSULTANT DESIGN FEES .00 .00 85,000.00 .00 .00 .00 -100.0% ADA COMPLIANCE - 2ND F .00 .00 400,000.00 .00 .00 .00 -100.0% LOBBY RECONFIGURE AND .00 .00 300,000.00 .00 .00 .00 -100.0% FACILITY RESTORATION .00 .00 120,000.00 .00 .00 .00 -100.0% ENTRY MONUMENT SIGNS .00 .00 85,000.00 .00 .00 .00 -100.0% IT CONNECTIVITY 1,145.57 .00 50,000.00 .00 .00 .00 -100.0% CRC ELEVATOR & ENTRYWA .00 .00 .00 331,000.00 331,000.00 .00 .0% TEEN/FAMILY ROOM @ CRC .00 .00 .00 65,000.00 65,000.00 .00 .0% GOLF COURSE IMPROVEMEN .00 .00 75,000.00 .00 .00 .00 -100.0% GOLF COURSE IRRIGATION .00 .00 .00 75,000.00 75,000.00 .00 .0% GOLF COURSE CART PATHS .00 .00 .00 50,000.00 50,000.00 .00 .0% TENNIS COURT IMPROVEME .00 .00 .00 75,000.00 50,000.00 .00 .0% CAPITAL OUTLAY 37,872.78 1,115,000.00 1,115,000.00 627,200.00 602,200.00 .00 -43.7% TOTAL COMMUNITY CENTER FUND 37,872.78 1,115,000.00 1,115,000.00 627,200.00 602,200.00 .00 -43.7% GRAND TOTAL 37,872.78 1,115,000.00 1,115,000.00 627,200.00 602,200.00 .00 -43.7% ** END OF REPORT - Generated by WENDY GOMEZ ** R E V I S E D 5 - 1 9 - 1 6 CA P I T A L I M P R O V E M E N T P R O G R A M Pr o j e c t N a m e D e p a r t m e n t F Y 1 6 / 1 7 F Y 1 7 / 1 8 F Y 1 8 / 1 9 F Y 1 9 / 2 0 F Y 2 0 / 2 1 F Y 2 1 / 2 2 F Y 2 2 / 2 3 F Y 2 3 / 2 4 F Y 2 4 / 2 5 F Y 2 5 / 2 6 F Y 2 6 / 2 7 F Y 2 7 / 2 8 F Y 2 8 / 2 9 F Y 29/30 F Y 3 0 / 3 1 T O T A L $ HI G H W A Y F U N D ( C o n t i n u e d ) Pr o j e c t s Ta n g e r i n e A c c e s s t o S a f e w a y ( 1 s t A v e ) - S a f e t y P W - E n g i n e e r i n g 2 5 0 , 0 0 0 $ 250,000 In f r a s t r u c t u r e A s s e t M a n a g e m e n t S o f t w a r e P W - A d m i n 5 0 , 0 0 0 $ 50,000 Ra n c h o V i s t o s o B o u l e v a r d S t r e e t L i g h t s ( c r 1 & 3 ) P W - E n g i n e e r i n g 3 6 5 , 0 0 0 $ 2 0 0 , 0 0 0 $ 2 0 0 , 0 0 0 $ 765,000 TO T A L H I G H W A Y F U N D 1 , 6 2 5 , 0 0 0 $ 1 , 6 1 5 , 0 0 0 $ 1 , 6 0 5 , 0 0 0 $ 1 , 7 4 0 , 0 0 0 $ 1 , 8 3 0 , 0 0 0 $ 1 , 7 2 0 , 0 0 0 $ 1 , 6 2 5 , 0 0 0 $ 1 , 6 8 0 , 0 0 0 $ 2 , 0 7 5 , 0 0 0 $ 1 , 7 5 0 , 0 0 0 $ 1,485,000 $ 1,505,000 $ 1,505,000 $ 1,545,000 $ 1,400,000 $ 24,705,000 $ CO M M U N I T Y C E N T E R F U N D Go l f C o u r s e C a r t P a t h I m p r o v e m e n t s P a r k s & R e c 5 0 , 0 0 0 $ 5 0 , 0 0 0 $ 5 0 , 0 0 0 $ 150,000 Go l f C o u r s e I r r i g a t i o n P u m p R e b u i l d P a r k s & R e c 7 5 , 0 0 0 $ 75,000 Te n n i s C o u r t I m p r o v e m e n t s P a r k s & R e c 5 0 , 0 0 0 $ 5 0 , 0 0 0 $ 5 0 , 0 0 0 $ 5 0 , 0 0 0 $ 5 0 , 0 0 0 $ 5 0 , 0 0 0 $ 5 0 , 0 0 0 $ 5 0 , 0 0 0 $ 400,000 El e v a t o r a n d N e w E n t r y w a y a t C o m m u n i t y C e n t e r P a r k s & R e c 3 3 1 , 0 0 0 $ 331,000 Ne w F a m i l y / T e e n G a m e R o o m a t C o m m u n i t y C e n t e r P a r k s & R e c 6 5 , 0 0 0 $ 65,000 Re s t r o o m s , B l e a c h e r s , A D A U p g r a d e s - P u s c h T e n n i s P a r k s & R e c 7 5 , 0 0 0 $ 75,000 Fi t n e s s L o b b y R e m o d e l a t C o m m u n i t y C e n t e r P a r k s & R e c 30 0 , 0 0 0 $ 300,000 St o n e - C l a d d i n g - R e s t a u r a n t C o l u m n s a n d H e a r t h P a r k s & R e c 60 , 0 0 0 $ 60,000 Po o l D e c k i n g a n d L i f e g u a r d / T e n n i s O f f i c e U p g r a d e s P a r k s & R e c 5 0 , 0 0 0 $ 50,000 Di s p o s i t i o n o f L i t t l e P o o l & J a c u z z i - P o s s i b l e S p l a s h P a d P a r k s & R e c 8 0 , 0 0 0 $ 80,000 Re s t r o o m / L o c k e r / C h a n g i n g R o o m R e c o n f i g u r a t i o n P a r k s & R e c 2 0 0 , 0 0 0 $ 200,000 Op e n i n g o f R a c q u e t b a l l C o u r t W a l l s - M a i n F i t n e s s A r e a P a r k s & R e c 20 0 , 0 0 0 $ 2 0 0 , 0 0 0 $ 400,000 Co n s t r u c t M e z z a n i n e L a y e r f o r S i x R a c q u e t b a l l C o u r t s P a r k s & R e c 26 0 , 0 0 0 $ 260,000 Fr o n t L o b b y R e c o n f i g u r a t i o n P a r k s & R e c 9 0 , 0 0 0 $ 90,000 Re p l a c e T e n n i s C o u r t A s p h a l t W i t h C o n c r e t e P a r k s & R e c 1, 2 0 0 , 0 0 0 $ 1,200,000 Fi t n e s s H a l l w a y R o o f a n d P o r t e C o c h e r e P a r k s & R e c 5 0 , 0 0 0 $ 50,000 Go l f M a i n t e n a n c e F a c i l i t y I m p r o v e m e n t s P a r k s & R e c 15 0 , 0 0 0 $ 150,000 Go l f C o u r s e I r r i g a t i o n R e p l a c e m e n t P a r k s & R e c 1 5 0 , 0 0 0 $ 1 5 0 , 0 0 0 $ 1 5 0 , 0 0 0 $ 1 5 0 , 0 0 0 $ 1 5 0 , 0 0 0 $ 1 5 0 , 0 0 0 $ 1 5 0 , 0 0 0 $ 1 5 0 , 0 0 0 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 1,950,000 TO T A L C O M M U N I T Y C E N T E R F U N D 5 7 1 , 0 0 0 $ 2 2 5 , 0 0 0 $ 4 2 0 , 0 0 0 $ 4 5 0 , 0 0 0 $ 7 0 0 , 0 0 0 $ 6 1 0 , 0 0 0 $ 4 6 0 , 0 0 0 $ 2 0 0 , 0 0 0 $ 1 , 3 5 0 , 0 0 0 $ 1 5 0 , 0 0 0 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 5,886,000 $ RO A D W A Y D E V I M P A C T F E E F U N D La m b e r t L a n e f r o m L a C a ñ a d a t o L a C h o l l a P W - E n g i n e e r i n g 1 , 0 0 0 , 0 0 0 $ 1,000,000 Ta n g e r i n e R o a d f r o m L a C a ñ a d a t o S h a n n o n P W - E n g i n e e r i n g 1 , 0 0 0 , 0 0 0 $ 1,000,000 La C h o l l a B l v d f r o m L a m b e r t t o T a n g e r i n e P W - E n g i n e e r i n g 8 0 0 , 0 0 0 $ 800,000 Tr a f f i c L i g h t a t L a C a ñ a d a a n d M o o r e P W - E n g i n e e r i n g 7 0 0 , 0 0 0 $ 700,000 Na r a n j a D r i v e T w o - W a y L e f t T u r n ( a t N a r a n j a P a r k ) P W - E n g i n e e r i n g 5 0 0 , 0 0 0 $ 500,000 TO T A L R O A D W A Y D E V I M P A C T F E E F U N D 2 , 0 0 0 , 0 0 0 $ 8 0 0 , 0 0 0 $ 5 0 0 , 0 0 0 $ 7 0 0 , 0 0 0 $ - $ - $ - $ - $ - $ - $ -$ -$ -$ -$ -$ 4,000,000 $ PA G / R T A F U N D La m b e r t L a n e f r o m L a C a ñ a d a t o L a C h o l l a P W - E n g i n e e r i n g 5 , 5 1 7 , 0 0 0 $ 5,517,000 Tr a n s p o r t a t i o n A r t b y Y o u t h P r o g r a m P W - E n g i n e e r i n g 7 5 , 0 0 0 $ 7 5 , 0 0 0 $ 7 5 , 0 0 0 $ 7 5 , 0 0 0 $ 300,000 Ta n g e r i n e R o a d f r o m L a C a ñ a d a t o S h a n n o n P W - E n g i n e e r i n g 1 , 7 1 0 , 0 0 0 $ 3 , 0 0 0 , 0 0 0 $ 4,710,000 La C a ñ a d a M o o r e I n t e r s e c t i o n S t u d y P W - E n g i n e e r i n g 5 0 , 0 0 0 $ 50,000 La C a ñ a d a - H A W K S i g n a l s - C o m m u n i t y C e n t e r P W - E n g i n e e r i n g 2 5 0 , 0 0 0 $ 250,000 La C h o l l a B l v d f r o m L a m b e r t t o T a n g e r i n e P W - E n g i n e e r i n g 1 , 5 0 0 , 0 0 0 $ 1,500,000 TO T A L P A G / R T A F U N D 9 , 0 2 7 , 0 0 0 $ - $ 3 , 0 7 5 , 0 0 0 $ - $ - $ 7 5 , 0 0 0 $ - $ - $ 7 5 , 0 0 0 $ - $ -$ 75,000 $ -$ -$ -$ 12,327,000 $ PO L I C E I M P A C T F E E F U N D Pr o p e r t y / I D a n d S o u t h e r n S u b s t a t i o n B u i l d i n g P o l i c e 2 8 5 , 0 0 0 $ 285,000 TO T A L P O L I C E I M P A C T F E E F U N D 2 8 5 , 0 0 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -$ -$ -$ -$ -$ 285,000 $ LI B R A R Y I M P A C T F E E F U N D Li b r a r y P a r k i n g L o t E n h a n c e m e n t s P W - E n g i n e e r i n g 1 8 7 , 0 0 0 $ 187,000 TO T A L L I B R A R Y I M P A C T F E E F U N D 1 8 7 , 0 0 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -$ -$ -$ -$ -$ 187,000 $ FL E E T F U N D 68 0 C a l l e C o n c o r d i a F u e l i n g F a c il i t y U p g r a d e P W - F l e e t 55 , 0 0 0 $ 55,000 Ma i n t e n a n c e S e r v i c e T r u c k P W - F l e e t 1 0 0 , 0 0 0 $ 100,000 TO T A L F L E E T F U N D - $ - $ 1 0 0 , 0 0 0 $ - $ 5 5 , 0 0 0 $ - $ - $ - $ - $ - $ -$ -$ -$ -$ -$ 155,000 $ Town Council Regular Session Item # 4. Meeting Date:05/19/2016 Requested by: Chris Cornelison Submitted By:Chris Cornelison, Town Manager's Office Department:Town Manager's Office Information SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING SUGGESTIONS RECOGNIZING BILL ADLER RECOMMENDATION: Town staff has received several suggestions or comments from the community, Mr. Adler's family, Historic Preservation Commission and Town Council regarding potential ways to remember Mr. Bill Adler. Based on these comments and the efforts of actions taken by other community groups, the following is recommended for Council's consideration: Install a plaque at Steam Pump Ranch with a dedication inscription Place a memorial dedication within the Town's general plan document, Your Voice, Our Future Rename Historic Preservation Commission's educational program as the William Adler Educational Outreach Program EXECUTIVE SUMMARY: Town staff solicited via media release a call to the community for suggestions or comments regarding potential memorial ideas for Bill Adler. After taking into consideration efforts already being done by other community members, and comments made by the community, Mr. Adler's family and Town Council, staff is recommending the following actions for Town Council's consideration: Placement of a memorial dedication within the Town’s general plan document, Your Voice, Our Future Installation of a plaque at Steam Pump Ranch with a dedication inscription Historic Preservation Commission's suggestion to rename its educational program as the “William Adler Educational Outreach Program” The Historic Preservation Commission also suggested renaming a room at Town Hall after Mr. Adler; however, since the Library is planning to rename one if its rooms after Mr. Adler, staff believes that having potentially two different rooms with similar names would be too confusing for patrons and staff. BACKGROUND OR DETAILED INFORMATION: At the February 1, 2016 Town Council meeting, Town Council briefly discussed and gave direction to staff to accept and compile memorial suggestions from the community. Staff has solicited feedback and has compiled a list of ideas or suggestions which are attached to this communication. The recommended suggestions regarding Bill Adler memorial ideas are based upon feedback from Mr. Adler’s family, the community and Town Council. Below is a list of actions either being taken or actions suggested for Town Council’s consideration. The actionable items, such as the Historic Preservation Commission’s suggestion for renaming its educational program, placing a plaque at Steam Pump Ranch and including a dedication insert within the Your Voice, Our Future, are included in the suggested motion. The following bulleted list includes ideas that either have been implemented, are in the process or are suggested for Town Council’s consideration: Friends of the Library will present to the Pima County Public Library Board in order to request that the large conference room at the Oro Valley Library be named after Bill Adler Greater Oro Valley Chamber of Commerce and a resident have both adopted First Avenue as part of the Adopt-A-Roadway program – 2 signs have been placed along the sides of the road: 1 sign states “Honoring Bill Adler - an exceptional Oro Valley Citizen” and the other sign stating “The Greater Oro Valley Chamber of Commerce - In memory of Bill & Ann Adler” Canyon del Oro High School student, Jenna Hurst, painted a portrait of Bill Adler as part of the Creative Connections program that the Town has partnered with the Southern Arizona Arts and Culture Alliance. This portrait is being exhibited in the Town Council Chambers and will be given as a gift to the Adler family Historic Preservation Commission suggests renaming an educational program as the “William Adler Educational Outreach Program” Placing a memorial dedication within the Town’s general plan document, Your Voice, Our Future Installing a plaque at Steam Pump Ranch with a dedication inscription The Historic Preservation Commission also suggested renaming a room at Town Hall after Mr. Adler; however, since the Library is planning to rename one if its rooms after Mr. Adler, staff believes that having potentially two different rooms in Town-owned facilities with similar names would be too confusing for patrons and staff. The Friends of the Library also inquired about renaming the Library after Bill Adler; however, they were informed that Pima County libraries are typically named after significant councilmembers, mayors, county supervisors or large donors. FISCAL IMPACT: Should Town Council approve the idea of installing a dedication plaque at Steam Pump Should Town Council approve the idea of installing a dedication plaque at Steam Pump Ranch, the cost would be approximately $2,000; however, this amount is contingent on the size and type of plaque installed. The other suggested ideas are not expected to have significant financial costs. SUGGESTED MOTION: I MOVE to approve the following suggested ideas for staff to implement: Install a plaque at Steam Pump Ranch with a dedication inscription Place a memorial dedication within the Town's general plan document, Your Voice, Our Future Rename Historic Preservation Commission's educational program as the William Adler Educational Outreach Program OR I MOVE to... Attachments Bill Adler Community Suggestions Suggestions A plaque at Steam Pump Ranch Rename First Avenue in memory of Mr. Adler. He says as long as he can remember, he would see Mr. Adler walking and picking up litter along First Avenue in honor of his late wife. Renaming the roadway just seems appropriate. I know more than most about the growth, development and administration of the Town of Oro Valley. I have participated in the direction, administration and planning of the Town's future for 30 years. For these reasons I offer that William Adler be memorialized in an appropriate manner by the Town of Oro Valley. No other citizen or citizen volunteer has contributed more than Mr. Adler over the past 25 years. I had offered my suggestions to the Town Manager's office previously but I am unaware if my suggestions were documented. Therefore, I offer a hierarchy of possible memorials that the Town of Oro Valley Council consider for adoption in his honor: 1. OV Library - First and foremost it is suggested that the Oro Valley Library be renamed. A possible suggestion is; "The Oro Valley William Adler Library (Pima County)" 2. Steam Pump Ranch Historic Site - Mr. Adler's contribution to both the planning and realization of the Steam Pump Ranch are unequaled. Consideration should be given to including his name in the Historic Site name. 3. River Front Park - It is recommended that River Front Park be renamed to the "William Adler River Front Park "similar to what we did with the Jim Kreigh Park. "Parks and Rec has been actively seeking a new name for the Bosque Park between the CDO path and Oracle road. Seems like naming it after Bill would make sense." A Service-Learning Chapter at one of the schools "Nice piece of outside "kinetic art" (art that moves) in his memory" "I suggest the Council Chamber be named for Mr Adler." Over the past several years I have had the distinct honor calling Bill Adler my friend, a mentor and a signature supporter of the Arts. Bill Adler and I would speak almost weekly about his ideas, and dreams for the arts in Oro Valley. Over the past several years, two of these passions were both a hopeful digital art abstract public art installation at the Steam Pump Ranch in Oro Valley, as well as a sculptural installation in recognition of Military Veterans and Active Duty Service located at the new Community Center in Oro Valley. The Southern Arizona Arts and Cultural Alliance would be honored to help administer this project in any way possible. I did not know Mr. Adler. Accepting that he was a town advocate, served the town over many years and was a big donor to various projects. What are the criteria that exist to honor people such as Mr. Adler? What has been done in the past? What sort of discussions have been held by the council regarding this memorial? Is the memorial a for- sure thing? Has the council said “do it? What is the budget? He knew Bill for a number of years when he worked for the town manager's office. Bill spent a lot of time cleaning up the roadway on First Avenue as an auxiliary for his deceased wife and it meant a lot to him. A group of people that would continue the act of cleaning up the roadway in their honor and add Bill's name to the dedication sign currently up. He would assist in organizning something if others are interested Bill dedicated his life to the town and made many contributions I worked with Bill while I was on DRB and P&Z as well as the General Plan he was dedicated to making sure that citizens were protected. My suggestions are as follows: Bill spent many hours educating citizens at the Oro Valley Library it would be great to rename the library in his name. Bill also was very instrumental in the planning and realization of Steam Pump ranch consideration should be given to include his name in the Historical Site name. The River Front Park should be renamed like what was done for Jim Kreigh - Bill was just as if not more that Mr. Kreigh. Bill spent most of his life in the Oro Valley Council Chambers thought should be given to renaming the chambers to OV William Adler Council Chamber. This town owes a lot to the late Bill Adler and I hope that he is honored for his contribution. Please consider the following idea regarding a memorial to Bill Adler: 1. Renaming the Oro Valley Library to "The Oro Valley William Adler Library" or something similar. 2. Renaming Riverfront Park to "William Adler Riverfront Park" or simply "William Adler Park." It is appropriate that the Town of Oro Valley is considering a memorial for resident Bill Adler in memory of his many and varied contributions to the Town. He was a special person who was a major force in working to improve the quality of life in Oro Valley. Honoring Bill should include acknowledgement of his breadth of knowledge, willingness to learn, and his vision for Oro Valley’s future. My relationship with Bill included working together on the general plan update revision committee in 2004, the current general plan update in 2015, the environmentally sensitive land ordinance, the master plan for Steam Pump Ranch, as well as specific projects including the Steam Pump Ranch heritage gardens, student educational programs, and his recent film “Determining our Destiny: Oro Valley’s Heritage.” I support a proposal to name the Oro Valley Library after Bill. Over half of the libraries in the Pima County system are named after an individual involved in public service. The “William Adler Oro Valley Library” would honor his public service and commitment to the Town as well as his specific support and contributions to adult reading and discussion programs at the Library, the Library’s Heritage collection, and exhibit cases for use by the Oro Valley Historical Society. In addition to the library, naming a Town facility would also be an appropriate memorial. He spent many hours in Town Hall meeting rooms, for the general plan, board and commission meetings, and a wide range of planning, zoning and community development meetings. Naming facilities, places, and educational and cultural programs in memory of Bill will help current and future residents, and young and old, carry forward his commitment to improving the quality of life in Oro Valley. He leaves behind a legacy for our community that should be remembered and honored. Please don't wait any longer to create a Memorial for Bill Adler. Renaming the OV Library after Mr. Adler would be a worthy acknowledgement for his endless effort to improve OV. Will be naming its community education programs with "Bill Adler." Oro Valley lost its most dedicated citizen when it lost Bill Adler. It was such an honor to serve on the YVOF Development Committee with Bill Adler. It was a chance to learn from Bill, work alongside him, and get to know him better. He had a genuine passion for our Town. His dedication to addressing topics and trying to make our Town better should be followed by every citizen of Oro Valley. Bill’s commitment to Oro Valley must be honored and remembered. Rename the Town's Council Chambers to the “Oro Valley William Adler Council Chambers” – Bill spent so much time in Council Chambers. He served on boards and commissions; worked on General Plans; attended and participated in so many planning & zoning meetings; and attended and participated in so many community development meetings. Bill felt he could help citizens gain greater awareness through his example. Last November, Bill told me only citizens could make a difference, and Bill definitely was a citizen who made a difference. Renaming Council Chambers would be an exceptional memorial. In addition to renaming the library and/or Council Chambers, Your Voice/Our Future, the new General Plan, should be dedicated to Bill. Bill was so well-known for his involvement in developing Oro Valley’s General Plans. The board of the Friends of the Oro Valley Public Library was thinking of asking Pima County to let us name the large meeting room in the library after Bill Adler. He was a library volunteer and donor. He used this room for his Great Decisions program. We have taken the first step. Should we proceed? States there was approval to name the large program room in the library after Bill Adler. Would like to discuss other options to honor Mr. Adler with the Town's committee. She does not feel the renaming of the library will properly honor Bill. Make it the subject of a future Public Art project and install it at the Library. Make the subject "Community". As committed as Bill was to Oro Valley I think it would be entirely appropriate to memorialize his contributions by naming one of our assets after him. I don't have any particular strong suggestions, but a park (a la Kreigh), possibly something around the Steam Pump Ranch, the library, or something like that. The important thing is for some memorial. There is no Oro Valley resident who has given more to Oro Valley than Bill Adler. Please submit the following recommendations as appropriate Town recognitions of Bill Adler's dedication, support and love of Oro Valley. 1st choice: Rename the Oro Valley Library Branch to “William Adler Oro Valley Library” - Bill's love of books; his numerous adult reading and discussion groups held at the library; and his financial contributions make this an excellent memorial. 2nd choice: Rename the Town's Council Chambers to the “William Adler Oro Valley Council Chambers” – Bill spent so much time in Council Chambers. He served on boards and commissions; worked on General Plans; attended and participated in so many planning & zoning meetings; and attended and participated in so many community development meetings. 3rd choice: Name one of the major Town's parks "William Adler Park". If allowed for a historic site, the first choice is Steam Pump Ranch. In addition to renaming the library, Council Chambers, or park: The Your Voice/Our Future, the new General Plan, should be dedicated to Bill. Bill was involvement in developing several of Oro Valley’s General Plans. Bill was more knowledgeable of the General Plans than any staff member or elected official. Install practical (shade trees), native vegetation at the Library or Town Hall with a plaque in his name Name a library room in his name Provide an “In memory” page within the Your Voice, Our Future final document referencing Bill’s involvements and contributions Name a Town ordinance or document that he significantly impacted in his name Place a photo and short remembrance about him at Steam Pump Ranch or at another location Work with SAACA to rename a program within the Musical Magic for Kids after Bill. Ex. “Bill’s Raffle Prizes” Name an upcoming piece of public art after Bill with a plaque below it Name a Parks & Recreation program involving music after Bill Partner with Splendido to put up a piece of art remembering Bill Renaming the section of First Avenue that resides in OV to Adler Avenue. Bill would walk and pick up litter along First Avenue, so it seemed fitting to update the roadway name to memorialize Bill Adler Will all of Bill’s involvement with the Town’s General Plans over the years, it would be nice to dedicate the Your Voice/Our Future to Bill With his love of books, perhaps the Town could rename the Oro Valley Library in honor of him Add Bill’s name to the sign on First Avenue that has Mrs. Adler’s name on it. The Chamber of Commerce would managed the clean-up. Add Bill’s name to the Library or rename: Example – The Oro Valley William Adler Library (Pima County) Add Bill’s name to the Steam Pump Ranch Historic Site name Add Bill’s name to Riverfront park: Example – William Adler Riverfront Park Add Bill’s name to the Oro Valley Chambers: Example – Oro Valley William Adler Council Chambers The Historic Preservation Commission's community education/outreach efforts to be call the “Bill Adler Educational Outreach Program”. They asked that this be approved in addition to any other final recognition project that eventually occurs; William Adler Study Center within the library; Name one of the meeting rooms at the Town Hall after him Install a steam pump replica in the Proctor/Leiber House; the pump would be an educational replica where people could press a button and water would shoot through the pump, while also having educational audio. Town Council Regular Session Item # 5. Meeting Date:05/19/2016 Requested by: Stacey Lemos Submitted By:Stacey Lemos, Finance Department:Finance Information SUBJECT: DISCUSSION AND POSSIBLE ACTION TO AMEND THE FY 2015/16 ADOPTED BUDGET BY POSTPONING TO FY 2016/17 THE FIRST ANNUAL $120,000 REPAYMENT OF THE $1.2 MILLION IN GENERAL FUND CONTINGENCY RESERVES LOANED TO THE COMMUNITY CENTER FUND IN FY 2014/15 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: Included in the adopted FY 2015/16 annual budget is a transfer of $120,000 from the Community Center Fund to the General Fund as the first of ten annual loan repayments totaling $1.2 million in General Fund contingency reserves that were transferred to fund capital improvements and provide operational subsidy for the Oro Valley Community Center after it was acquired by the Town on May 1, 2015. Town Council approved this transfer of General Fund contingency reserves at its March 4, 2015 regular Council meeting with the direction that the Community Center Fund repay this amount back to the General Fund over a 10-year period in $120,000 increments beginning in FY 2015/16. In an April 19, 2016 report to Town Council proposing several cost savings measures in the Community Center Fund, staff recommended postponing the start of this 10-year loan repayment from the Community Center Fund to the General Fund until FY 2016/17, rather than beginning in FY 2015/16. This requires Town Council approval since this is an amendment to a budgeted, Council-directed loan repayment from one Town fund to another. BACKGROUND OR DETAILED INFORMATION: At the April 20, 2016 regular Town Council meeting, the February financial reports for At the April 20, 2016 regular Town Council meeting, the February financial reports for the Troon-managed operations at the Oro Valley Community Center included updated year-end projections for FY 2015/16 illustrating a $2.3 million net loss compared to previously-provided projections earlier in the fiscal year showing a net loss of approximately $2 million. As a result, the year-end fund balance for FY 2015/16 in the Community Center Fund was revised to $128,000, compared to the previous estimate of $425,000, for a difference of approximately $300,000. This $425,000 fund balance was intended to be carried forward into next year's budget and allocated toward the $596,000 budget for capital improvements at the Community Center. In an April 19, 2016 report to Town Council, staff proposed several cost saving measures impacting both this fiscal year and next fiscal year aimed at closing the estimated $300,000 shortfall in the fund balance. One of the significant measures included in this report was the suggestion to postpone to FY 2016/17 the start of the 10-year payback of the $1.2 million in upfront funds loaned from the General Fund contingency reserves to the Community Center Fund in FY 2014/15. These funds were used for funding capital improvements and providing operational subsidy after the Town acquired the facility on May 1, 2015. This $1.2 million loan from the General Fund was approved by Town Council at the March 4, 2015 regular Council meeting, and included the direction from Council that the Community Center Fund repay this amount in $120,000 increments over a 10-year period beginning in FY 2015/16. Town Council authorization is needed to amend the FY 2015/16 adopted budget to eliminate this year's repayment amount of $120,000 from both the Community Center Fund and the General Fund and postpone the start of the repayment period to FY 2016/17. FISCAL IMPACT: Should Town Council approve this measure, an amount of $120,000 will be saved in the Community Center Fund in FY 2015/16, contributing significantly to the restoration of the estimated $300,000 shortfall in the fund balance. With this measure approved, in addition to the other measures recommended by staff, the estimated year-end fund balance in the Community Center Fund will be approximately $314,000. In the General Fund, the estimated year-end fund balance will be reduced by $120,000 from $10,016,000 to $9,896,000, which is 31% of budgeted expenditures and is well above the Council policy of 25%. The FY 2016/17 Tentative Budget includes the $120,000 loan repayment from the Community Center Fund to the General Fund. SUGGESTED MOTION: I MOVE to (approve or deny) amending the FY 2015/16 adopted budget by postponing I MOVE to (approve or deny) amending the FY 2015/16 adopted budget by postponing to FY 2016/17 the first of 10 annual repayments of $120,000 in General Fund contingency reserves loaned to the Community Center Fund in FY 2014/15. or I MOVE... Attachments No file(s) attached. Town Council Regular Session Item # 6. Meeting Date:05/19/2016 Requested by: Mayor Hiremath & Vice Mayor Waters Submitted By:Julie Bower, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING ADDING A CODICIL/AGREEMENT TO THE TROON CONTRACT RECOMMENDATION: N/A EXECUTIVE SUMMARY: Mayor and Council met in executive session for legal advice and contract negotiations regarding modifications to the Troon contract. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: To be determined. SUGGESTED MOTION: I MOVE to approve the codicil to the Troon contract, modifying the existing contract by agreeing to :________________________________________. Attachments No file(s) attached. Town Council Regular Session Item # 7. Meeting Date:05/19/2016 Requested by: Councilmember Zinkin & Councilmember Garner Submitted By:Julie Bower, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: DISCUSSION AND POSSIBLE DIRECTION REGARDING REZONING OF GOLF COURSE PROPERTY RECOMMENDATION: N/A EXECUTIVE SUMMARY: Councilmember Zinkin and Councilmember Garner have requested that the item be placed on the agenda for discussion. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to _____________________________________ Attachments No file(s) attached.