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HomeMy WebLinkAboutPackets - Council Packets (150)         AGENDA  ORO VALLEY TOWN COUNCIL REGULAR SESSION November 19, 2014 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE         REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   PLEDGE OF ALLEGIANCE   UPCOMING MEETING ANNOUNCEMENTS   COUNCIL REPORTS      •   Spotlight on Youth   DEPARTMENT REPORTS   The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING   INFORMATIONAL ITEMS   1. 2014 Arizona Town Hall Trip Report - Councilmember Hornat   2. FY 2014-2015 First Quarter Public Safety Providers Reports (July - Sept. 2014)   3. Letter of Appreciation - Oro Valley Police Department   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   PRESENTATIONS   1. Presentation of Certificates to graduates of the Community Academy - Local Governance 101 class   2. Proclamation - Giving Tuesday           CONSENT AGENDA  (Consideration and/or possible action)   A. Minutes - November 5, 2014   B. Fiscal Year 2014/15 Financial Update through September 2014   C. Greater Oro Valley Chamber of Commerce Quarterly Report: July 1, 2014 - September 30, 2014   D. Visit Tucson Quarterly Report: July 1, 2014 - September 30, 2014   E. Request for approval of conceptual public art for the Copper Health Skilled Nursing Facility located on the northwest corner of Rancho Vistoso and Sun City Boulevards   REGULAR AGENDA   1. PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR ALL THE BUZZ CAFE LOCATED AT 12985 N. ORACLE ROAD, SUITE 165   2.AMENDING SECTION 28.6.B OF THE ORO VALLEY ZONING CODE REVISED   a. RESOLUTION NO. (R)14-57, DECLARING THE PROPOSED AMENDMENT TO THE ORO VALLEY ZONING CODE SECTION 28.6.B., RELATING TO TEMPORARY ROADWAY CONSTRUCTION SIGNS, PROVIDED AS ATTACHMENT 1, EXHIBIT "A" WITHIN THE ATTACHED RESOLUTION AND FILED WITH THE TOWN CLERK'S OFFICE, A PUBLIC RECORD   b. PUBLIC HEARING: ORDINANCE NO. (O)14-14, AMENDING SECTION 28.6.B OF THE ORO VALLEY ZONING CODE TO ADD A NEW TEMPORARY SIGN TYPE FOR BUSINESSES LOCATED WITHIN ROAD CONSTRUCTION AREAS   3.AMENDING SECTION 27.10.D.3 OF THE ORO VALLEY ZONING CODE REVISED   a. RESOLUTION NO. (R)14-58, DECLARING THE PROPOSED AMENDMENT TO THE ORO VALLEY ZONING CODE SECTION 27.10.D.3, TANGERINE ROAD CORRIDOR OVERLAY DISTRICT, PROVIDED AS EXHIBIT "A" WITHIN THE ATTACHED RESOLUTION AND FILED WITH THE TOWN CLERK, A PUBLIC RECORD   b. PUBLIC HEARING: ORDINANCE NO. (O)14-15, AMENDING SECTION 27.10.D.3 OF THE ZONING CODE, TANGERINE ROAD CORRIDOR OVERLAY DISTRICT, TO PROVIDE THE TOWN ENGINEER THE DISCRETION TO REDUCE DRIVEWAY ACCESS SEPARATION REQUIREMENTS   FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H)   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   ADJOURNMENT   POSTED: 11/12/14 at 5:00 p.m. by mrs When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience”, please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience” you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. Town Council Regular Session Item # 1. Meeting Date:11/19/2014   Submitted By:Arinda Asper, Town Manager's Office Information Subject 2014 Arizona Town Hall Trip Report - Councilmember Hornat Attachments Hornat 2014 Arizona Town Hall Trip Report Office of the Mayor & Town Co u ncil Trip Report Purpose: 105th Arizona Town Hall Date: November 2 - 5 ,2014 Location: EI Tovar Hotel Grand Canyon South Rim , AZ Attendees: Councilmember Joe Hornat Summary: The 1 05th Arizona Town Hall on Arizona 's Economy addressed how to use Arizona 's unique strengths to support a thriving economy for all of Arizona 's diverse communities. Attendees spent the bulk of their time participating in facilitated discussions designed to build consensus for future action . Highlights of the meeting included the following: • The speaker on the topic of "How Arizona Can Capitalize on Global Economic Trends" was Dr . James A. (Jim) Crupi, President and founder of Strategic Leadership Solutions , Inc . • A presentation made by Mary Murphy , an officer at The Pew Charitable Trusts , who serves as a principal ana lyst on Pew's state and local fiscal hea lth initiatives In addition, al l participants received materials that will serve as a useful reference when they return to their communities . The agenda and list of participants is attached. Report submitted to the T wn Clerk on Novembe Caringfor our heritage, our community, ourfuture. www,orovalleyaz.gov '1000 N. La Canada Drive· Oro Valley, Arizona 85737 phone: (520) 229-4700· fax: (520) 297-0428 A G1Z0NA ~ TOWN HALL T , , ' SUNDAY, NOVEMBE R 2 3:00 -6:00 p.m. 6:00 -7:00 p.m. 7:00 p.m. MONDAY, NOVEMBER 3 7:0 0 a.m. -8:00 a.m. 8:30 a.m. -Noon 12:30 p.m. -2:00 p.m. 2:30 p.m. -5:00 p.m. 6:00 p.m . -7:00 p.m. 7:00 p.m. T UESDAY, NOVEMBER 4 8:30 a.m. -Noon 12:30 p.m. -2:00 p.m. 2:30 p.m. -5:00 p.m. 6:30 p.m . -8:00 p.m. WE DNES DAY, NOVEMBE R 5 6:45 -8 :15 a.m. 105th ARIZONA TOWN HALL ARIZONA'S ECONOMY GRAND C ANYON , ARI Z ONA NOVEMBER 2·5, 2 014 Registration (Lobby, EI T ovar Hotel) Socia l hour (Lobby, EI T ovar Hotel) Opening D inner & Orientation (Main Dining Rm ., EI Tovar Hotel) Scott Rhodes , Boa rd Chai r, and T ar a Jacks on , Pres ident Buffet Breakfast (Maswik Lodge) Key Facts You Ne ed to Know : Panel presentation by authors of the 105th Arizona T own Hall Background Report Panel Discussions (all participants -various locations) Luncheon (Dining Room , EI T ovar Hotel): Lunch eo n Spea ke r, Dr. J ames A . (Jim) Cru p i , President and founder of St rategic Leadership So lut ions , Inc. Continuation of panel discussions (va rious locat ions) Social hour (Maswik Lodge) Dinner (Santa Fe Dining Room , Maswik Lodge): Dinner Prese ntation : Th e Pew Cha ri tab l e Tru sts Breakfast on your own Continuation of panel discussions (various locations) Luncheon (Santa Fe Dining Room, Maswik Lodge): Presentation by Arizona Town Hall Boa rd Members Special Ente rtainment by the Northern Arizona University School of Music Students Continua tion of panel discussions (various locations) Wine, Cheese and B uff et Reception; special recogni tion of student participants Individual panel caucuses (various locations) 8:30 a.m. to approx. 12:30 p.m . Plenary Session (Santa Fe Dining Room , Maswik Lodge) Adjournment Town Ha ll Parti cipan t s and Observers 105" Arizona T own Hall "Arizona's Economy" Grand Canyon, Arizona November 2·5, 2014 Aakhus, Todd : Director, Community Partnership Programs, Rio Salado College, Surprise Anderson , Noah : Student, Northern Arizona University, Flagstaff Baele , Roger : General Manager, UR S Corpporation, Phoenix Benesch, Wayne C.: Attorney; Managing Director, Byrne & Benesch, PC , Yuma· Panel Chair Bentier, Da vid J .: Economic Development Manager, Arizona Public Service, Phoenix Bierman, Sandra L.: Directo r of L egal Services, Blue Cross Blue Shield of Arizona, Phoenix Brews ter, Ka rl a K.: Professor, N orthern Arizona Univers ity, Fla gstaff Brutsc he , Juliana L.: D irector of Development, AZ Culture, Verde Valley Carr, Bryan : Student, P ima Community College, Tucson Clemens, Matthew A. (Matt): Student, Northern Arizona University, Flagstaff C l eveland, Stephen S.: City Manager, City of Buckeye Cram er, Amy S .: Professor, Pim a Community College, Tucson Daldrup, Nina : Executive Director, T he Mini Ti me Machine Museum of Miniatures, T ucson Daugherty, David B. (Dave): Associate Director, Morrison Institute for Public Policy , Tempe· Background Re port Editor Davis, Bobby G.: Economic Development Special ist, Town of Payson Densmore , Kristen : Ex ecutive Director, The Milagro Arts Center, Prescott Dink l e, James W. (Jim): Executive Director, Access Arizona, Casa Grande Duncan , Dean : Senior Director, Strategic Planning, Salt River Project, T empe Esler, Margaret 0 .: Assosiate , Polsinelli, Phoenix· R ecorder Esqu erra, Nathan L. (Levi): Director, Center for American Indian Economic Development, Flagstaff Farrell , John C.: Outreach & Recruitment Coordinator, Pima Community College, T ucson Ferreira, Bryan A.: Student, Pima Community College, Vail Galbraith , Debra : T own Manager, T own of Payson Garc ia, Kar l a E .: Student, Rio Salado Community College, Phoenix Garfie l d , William M . (Bill): President , Arizona Water Company , Phoenix Gaxiola, Tannya R.: Assistant Vice President, Community Relations , University of Arizona, Tu cson Grady, Harvey : Pr esident & C EO, Cornucopia Community Advocates, Sedona Gr ant, Ed : Principal Analyist, Salt River Project, Phoenix Hans en, David (Dave): Directo r of Finance, Jenni ngs , Strouss & Salmon , PLC, Phoenix Harrington, Arthur R. (Art): President , Harrington Finan cial Services , Bullhead City Harris, J ennifer E.: Real Estate Agent, Long Realty Company, Tucs on Haske ll , Kurt: Director, Small Business Development Center, Yavapai Coll ege, Prescott Hornat, Joe: Councilmembe r , Town of Oro Valley Huntwork, J ames R. (Jim): Member, Salmon, Lewis & Weldon, Phoenix Ireland , Rick : Business Development Manager, Arrington Wa tk ins Architects, P hoenix Jones, Charl es E. (Bud): Fo rm er Chief Justice, Arizona Supreme Court, Ph oenix Kennedy , Ell e n : Advancement Officer, Northern Arizona University, Flag staff Kitagawa , Kath l ee n A. (Kathy): Owner & Consultant, KAK Compensation Se rvice s, LLC, Tucson L a ra, Ernest (Ernie): Pres ident, Est rella Mounta in Community College, Avondale Larson , Eric M.: Director of Acquisitions , Arizona Association for Economic Development Pa rtners , Scottsdale Lem os, Stac ey: Fina nce Director, T own of Oro Valley Lom e li , Stephanie R.: Student, Ray High School, Kearny Marcus, Eric K.: Executive Dir ecto r, Sus taina ble Eco nomic Develop men t Initiative of North ern Arizona (S EDI ), Fl agstaff Massey, Roric : City Attorney, City of Goodyear Matthews, J ayson S.: Di rector of Ending Hu nger, Valley of the Sun United Way , Phoenix Mayon, Marli J.: Student, Scottsdale Community College, Scottsdale McDermott, Patrick A .: Community Affairs Manager, Arizona Public Service, Phoenix McLeod , Tammy : Vice Pr esident, Energy Resource Management, Arizona Publi c Se rv ice, Ph oenix Meaker, Matthew B. (Matt): Attorney, Sacks Tierney PA, Scottsdale Mehta, Jams h eed: Deputy Town Manager , T own of Marana Mellon , Shelley : President, R. L. Jones Insu rance, Yuma Minnaugh , Michael J .: Attorney, Ridenour, Hienton & L ewis, Phoenix -Recorder Miraben, George W .: Con sultant, Miraben Consulting; Ret. Senior Vice Pr esident & CAO , Illinova Corp.; Forme r Chair, Ariz ona Town Hall, Tuc son -Pan el Chair Montagn e, Sarah (Sally): District Governor, Ari zona Rotary Di strict 5500, Oro Valley Moore , Hunter : Director of Government Re lations , Navajo Coun ty , Holbrook Moreno, Al ec R .: Student, Pima Community College, Tucson Morrison , Richard N.: Manager, ElM Enterprises, LL C, Gilbert Murphy, James J . (Jim): Ret. Pr es id ent & CEO , Pi ma Council on Aging , Tucson Nelson, Aika T.: Student, Glendale Community College, Glendale Norris , Pat ric ia K . (Pat): Judge , Arizona Court of Appeals, Phoenix -Panel Chair Nunez , Celest e: Student, Pima Community College , Tucson Ocampo , Kath e line M . (K athy): Interim Associate Dean, Parker Lea rning Center, Park er Olivas , Alberto : Dir ec tor, Cente r for Civic Pa rticipation, Maricopa Community Colleges, Tempe Parkin s on, Callie N .: Associate, Kercsmar & Feltus PL LC, Scottsda le -R ecorder Pastric k , Juli e: CEO, Greater Flagstaff Chamber of Commerce , Flagstaff Pa y n e, Christopher W . (Chr is): Attorney , Snell & Wilmer LLP , Phoenix -Re co rd er Peel, Michael T .: Government Relations Advanced Analyst , Pima Community College , Tucson Petrequin, Paul: Residential Faculty, His tory, Maricopa County Community College District. 2 Potts, Clifford (Cliff): Designaled Broker, Prudential Arizona Really, P ayson Raible , J effr ey J . (Jeff): Councilmember-elecl, City of Lilchfield Park; Projecl Manager, American Expr ess, Lit chfie ld Park Ramos, Nan cy M.: Student, Northern Arizona University , Fl agstaff Regn e r, Willi am J . (Bi ll ): Councilmember, Town of Clarkdale Rhodes, J. Scott : Managing Attorney, Jennings, Stro u ss & Salmon, PL C, Phoenix Rob erts, Kevin : Princ ipal, Dibb le Eng ineering, Phoenix Rooney, Jam es C. (Casey): Dir ector, Economic Development, City of CottonwoodNerde Valley Russo, Jason Z. M.: Student, Paradise Valley Community College , Phoenix Sc h atz, Miche ll e R.: Student, Northern Arizona U niv ersity, Flagstaff Skoog, Harvey C.: Ma yor, Pr escott Valley Sl oan , Daniell e: Student , N orthern Arizona University, Flagstaff Snyder, Nico le K .: Director, Marketing & Bus iness Development, DWL Architects & Planners, Inc., Phoenix Sosa , Gilberto : Student, Phoenix College, Phoenix Sreecharana , Devin : Attorney , May , Potenza , Baran & Gillespie , PC ,Phoenix Stigmon, J o hn E.: Vice President , Economic Collaborative of Northern Arizona, Flagstaff Talbot, Ange la : Vice President, Business Development, Greater Phoenix Economic Council, Ph oenix Ta ylor, Karrin K.: Attorney; Executive Vice President, Entitlements , DMB Associates, Inc., Scottsdale Timmer, Rebecca : Corporate Relations , Dibble E ngineering , Phoenix -Pan el Chair Townsend, Michae l (Mik e): Deputy Director, Coconino County, Fla gstaff Tucker, Wil l iam J . (Bill): General Manager, Comme rcial Real E state, Yavapai-Prescott Indian Tribe, Pr escott Un derwood, Richard : Vice President, Underwood Bros., Inc. d.b.a. AAA Landscape & Arid Solutions , Tucson Urquidez, Fra n cisco J . J r .: Student, Pi ma Community College, Tu cson VanHook, T .: CEO , H abitat for Human ity Tucson, Tucson Vescovi-Chiordi , Heath S.: Management Assistant, T own of Marana Wa l ker, Gregory A . (Greg): Vice Pr esident, Mullimodal Planning, Huitt-Zollars, Phoenix Walke r , Juli e M.: Tr ansportation Pl anner, Maricopa Association o f Governments, Phoenix Warner, Dyl an T .: Student , Estrella Mountain Community College, EI Mirage Wash in gton , Janice : State Director, Arizona Small Business Development Center Network , Tempe Wes t , Claire : Principal, Cl aire West Consulting, Ph oenix Wilkins, Kevin : Economic Development Administrator, City of Yuma Wilson, Donald L. (D .L.): Superviso r , District 1, La Paz County, Parker Winzer, Kimu l et (K i m): Compliance Officer, Un itedHealth Care Community Plan, Phoenix W r ight, A l exandria : Director, Regional Economic Development Center , Yavapai College, Prescott 3 OBSERVERS Blume, Kerry : Consultant , Fl agslaff Brierl ey, Paul: Executive Direc tor, Yuma C enter of Excellence fo r Desert Agriculture, Yuma Dale, Richard (Dick): Ph ysician (Gene ral & Vascular Su rgery), San Rafae l Medical Cen ter, T ucson Elli ott·Ne l son , Lind a J.: Dean of Instruc tion, A rizona Western College, Yu ma Fransway, Heidi : President, Phoenix Speakers Bureau , Scottsdale Ha ake , K athy : Ret. Manager, Human Resou rces, Salt Rive r Pr oject, Phoenix Harri s, Charlotte A.: Community Vo l untee r , Tucson Payne , Toby : Presiden t , T echnically Integ rated, Inc., Cave Creek Summe r s, Didi : Board Member, Hilton Head Institute, Hilton Head 4 Town Council Regular Session Item # 2. Meeting Date:11/19/2014   Submitted By:Arinda Asper, Town Manager's Office Information Subject FY 2014-2015 First Quarter Public Safety Providers Reports (July - Sept. 2014) Attachments FY 2014-2015 First Quarter Public Safety Providers Reports (July - Sept. 2014) FY 2014-2015 First Quarter Public Safety Providers Reports (July - Sept. 2014) FY 2014-2015 First Quarter Public Safety Providers Reports (July - Sept. 2014) 2014 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Total Calls 12878 1423 1325 1402 1410 1432 1324 1491 1595 1476 Commercial Veh Enforcement 166 14 18 23 7 16 19 11 32 26 Residential Burglaries 29 1 2 0 4 4 5 3 5 5 Non-Residential Burglaries 10 0 2 0 2 2 1 2 1 0 All Burglary Attempts 12 2 1 3 1 2 0 0 1 2 Thefts 429 53 31 40 42 38 44 35 56 90 Vehicle Thefts 14 2 3 3 0 0 1 0 3 2 Recovered Stolen Vehicles 3 1 0 0 1 0 0 1 0 0 Attempted Vehicle Thefts 0 0 0 0 0 0 0 0 0 0 DUI 138 13 16 24 14 16 12 13 17 13 Liquor Laws 27 3 6 4 1 1 1 3 6 2 Drug Offenses 109 13 17 9 18 18 5 8 10 11 Homicides 0 0 0 0 0 0 0 0 0 0 Robbery 2 0 0 1 0 0 0 0 1 0 Assault 82 5 8 7 12 10 8 10 12 10 Total Arrests 1240 128 169 143 146 139 147 100 146 122 Assigned Cases 610 66 64 59 48 63 64 63 63 120 Alarms (Residential)614 55 49 64 65 73 79 91 84 54 Alarms (Business)350 33 21 29 42 44 51 40 50 40 K9 Searches 366 22 25 21 52 60 20 19 24 123 First Aid Calls 1988 217 204 233 243 247 193 242 219 190 Fatal Accidents**2 0 0 0 0 0 1 1 0 0 Accidents**410 49 50 50 50 48 41 29 43 50 Citations (Traffic)*3044 438 367 332 394 369 250 405 489 ** Written Warnings/Repair Orders*3966 508 732 396 464 625 254 252 735 ** Public Assists***645 78 81 66 78 77 52 49 93 71 Reserve Man Hours 167 26 ****36 27 55 9 0 14 Business Checks***4275 577 425 363 444 658 416 563 497 332 Drug Task Force Arrest 26 3 0 1 11 3 1 0 2 5 CVAP Dark House Cks 12428 574 586 431 580 1748 1822 2122 2514 2051 CVAP Public Assists 509 52 28 45 67 58 36 52 88 83 CVAP Total Hours 11194.5 1306.5 1238 1323.5 1236.5 1146 1069 1071 1500.5 1303.5 *Traffic data delayed 30 days due to data entry backlog; including the category "Written Warnings/Repair Orders". **DUI Accidents are included in Fatal Accident and Accident totals. ***"Public Assists" numbers are separated from CVAP Public Assist numbers. ORO VALLEY POLICE DEPARTMENT POLICE ACTIVITY SUMMARY Disclaimer: Numbers may show slight fluctuations when compared to previously published reports because of changes in the case data within the system due to normal adjustments. The more recent case counts are the most likely to fluctuate. Although this data may change slightly, it is as accurate as it can be for the data collected during this time period. Jul-Sep Jul-Sep Jul-Sep 2012 2013 2014 Total Calls 4192 4216 4562 Commercial Veh Enforcement 88 26 69 Residential Burglaries 15 17 13 Non-Residential Burglaries 4 5 3 All Burglary Attempts 6 3 3 Thefts 125 151 181 Vehicle Thefts 4 9 5 Recovered Stolen Vehicles 3 2 1 Attempted Vehicle Thefts 0 3 0 DUI Arrests 61 33 43 Liquor Laws 5 6 11 Drug Offenses 30 24 29 Homicides 0 0 0 Robbery 0 1 1 Assault 27 43 32 Total Arrests 437 383 368 Assigned Cases 193 225 246 Alarms (Residential)225 232 229 Alarms (Business)127 138 130 K9 Searches 79 60 166 First Aid Calls 680 635 651 Fatal Accidents*1 0 1 Accidents*122 103 122 Citations (Traffic)**1360 1273 ** Written Warnings/Repair Orders**957 1707 ** Public Assists***202 278 213 Reserve Man Hours 226 36 23 Business Checks***1829 2181 1392 Drug Task Force Arrest 10 7 7 CVAP Dark House Cks 4554 4762 6687 CVAP Public Assists 197 188 223 CVAP Total Hours 3278.5 3202.5 3875 ***"Business checks" now a separate category from "Dark House Checks". Public Assist totals no longer include CVAP numbers. Third Quarter 2014 *"Fatal Accidents" & "Accidents" categories now include DUI-related fatal accidents & accidents. Numbers subject to fluctuate slightly due to reclassification. **"Written Warnings/Repair Orders" category now replaces "Warnings" and "Repair Orders" categories. Previous year totals updated to reflect the change. Traffic data delayed for data entry backlog. ORO VALLEY POLICE DEPARTMENT MONTHLY BREAKDOWN OF CITATIONS BY VIOLATION Citations 2014 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOWN CODE 176 28 24 15 21 27 32 22 7 SIZE, WEIGHT, LOAD 5 0 0 0 1 0 3 0 1 INSURANCE VIOLATION 713 102 79 71 78 76 52 104 151 REGISTRATION VIOLATION 305 39 40 46 23 34 31 39 53 DRIVERS LICENSE VIOLATION 281 36 42 26 34 40 30 29 44 DUI ARRESTS 125 13 16 24 14 16 12 17 13 RECKLESS/AGGRESSIVE DRIVING 10 0 1 0 0 2 4 1 2 SPEEDING 1014 156 123 90 157 120 61 162 145 LANE VIOLATIONS 129 20 10 20 17 21 16 11 14 RED LIGHT 75 14 9 6 13 4 11 9 9 STOP SIGN 32 5 0 5 8 6 1 2 5 FAILURE TO YIELD 57 9 9 7 6 13 5 3 5 SEATBELT VIOLATION 62 6 9 6 6 3 6 7 19 CHILD RESTRAINT 5 0 1 0 0 0 0 0 4 EQUIPMENT VIOLATIONS 49 5 3 9 3 11 3 5 10 PARKING 7 0 0 1 2 2 1 0 1 LITTERING 5 1 0 1 0 1 1 1 0 OTHER CITATIONS 170 32 25 20 32 20 13 15 13 Total Citations 3044 438 367 332 394 369 250 405 489 0 0 0 0 Based on further investigation and updating of information, actual classifications may change resulting in small variances in counts. *DUIs are arrest counts, not citations counts TITLE 28 VIOLATIONS # of calls %# of calls % 49 83%167 88% 10 17%22 12% Total Calls Total Calls # of calls %# of calls % 971 95%2362 99% 47 5%35 1% Total Calls Total Calls ORO VALLEY POLICE DEPARTMENT July through September 2014 Priority 1 Priority 2 Total Response Time Total Response Time Goal: Total Response <5 minutes 90% of the time Goal: Total Response <8 minutes 90% of the time < 5 minutes < 8 minutes > 5 minutes > 8 minutes 59 189 Average Overall Response Time 3:32 Average Overall Response Time 5:00 Priority 3 Priority 4 Total Response Time Total Response Time Goal: Total Response <15 minutes 90% of the time Goal: Total Response <30 minutes 90% of the time < 15 minutes < 30 minutes > 15 minutes > 30 minutes 1018 2397 Average Overall Response Time 7:32 Average Overall Response Time 7:55 Golder Ranch Fire District -Oro Valley Call Summary 1st Quarter FY 2014-2015 (July -September 2014) Sun City Station 374 # of calls 0/0 Dispatch to At Scene <5 :00 minutes -EMS 211 67% Dispatch to At Sc ene <6:00 minutes -FIRE 0 Average Dispatch to At Scene Time 4:54 Woodburne Station 375 # of calls 0/0 Dispatch to At Scene <5 :00 minutes -EMS 364 69% Dispatch to At Scene <6 :00 minutes -FIRE 3 100% Average Dispatch to At Scene Time 4:52 Lambert Station 376 # of calls 0/0 Dispatch to At Scene <5 :00 minutes -EMS 110 55% Dispatch to At Scene <6 :00 minutes -FIRE 2 0% Average Dispatch to At Scene Time 5:00 Oracle Rd. Station 377 # of calls 0/0 Dispatch to At Scene <5 :00 minutes -EMS 182 76% Dispatch to At Scen e <6 :00 minute s -FIRE I 100% Average Dispatch to At Scene Time 4:47 Average Total All Oro Valley Stations # of calls % Dispatch to At Scene <5 :00 minutes -EMS 867 67% Di s patch to At Scene <6 :00 m inute s -FIRE 6 66% Average Dispatch to At Scene Time 4:53 Average Total All Oro ValleyStations _2nd Fire Unit # of calls % 2nd Fire Unit Di spatch to At Scene <8:00 m inutes -FIRE 4 I 75% Average Dispatch to At Scene Time for 2 '''1 Fire Unit 6:53 Golder Ranch -Oro Valley Call Load Breakdown First Quarter FY 2014·2015 (July· September 2014) Final Type Reference CALL TYPE Sun City Woodburne Lambert Oracle Aircraft Brush! Vegetation 2 Building Electrical ! Motor 1 1 Fires -All Other 4 1 2 Gas Leak 1 2 1 Hazmat 4 Trash ! Rubish 1 Unauthorized Burning 1 Vehicle 3 1 Total Fire Calls 1 5 9 10 I Animal Problem Anima l Rescue 1 Assist -Other 18 44 10 23 Battery Change 5 4 10 5 Bee Swarm 1 1 Defective Appliance 1 Invalid Assist 45 19 22 26 Snake 116 174 88 132 Lockout 1 Fire Now Out Total Service Calls 184 243 132 187 I Alarms (Fire, Smoke. CO) 11 20 9 15 Cance ll ed! Negative Incident 13 19 4 18 Smoke! Odor In vestaqation 3 3 4 Total Good Intent Calls 27 42 13 37 I Motor Vehicle Accide nt 3 9 5 13 Rescue (high , trench , wate r ) 5 1 2 All Oth er EM S In c idents 208 350 104 167 Total EMS Type Calls 211 364 110 182 I TOTAL ALL CALLS 423 654 264 416 ,-TOTAL 2 2 7 4 4 1 1 4 25 I 1 95 24 2 1 112 510 1 746 I 55 54 10 119 I 30 8 829 867 I ,-1757 Golder Ranch Fire District -Oro Valley Detailed Fire Response Report First Quarter FY 2014-2015 (July -September 2014) Date Call# Type Disp. Time U nit Respond On-scene Total Res p. Time 7/3114 1432 2 BUILD 01:11:23 EN376 01:13 :35 01:19:19 7:56 St.376 LT375 01: 12:37 01 :20 : 13 8:50 Report of an odor of s moke and a la rm s so unding from large bui ld ing on Como Rd. EN376 in vest iga tin g to di scove r food o n stove. NEGATIV E INCIDENT Date Call # Type Disp .. time Un it Respond On-scene Total Resp. Time 7/4114 1447 3 APTS 10 :45 :30 EN376 10:4 6:43 10:51 :12 5:42 St.377 EN377 10 :47:12 10 :5 1:22 5:52 C hild called 9 11 to report a fire in an a partme nt w ith no pare nt s hom e. Food was found burnt on the stove , a ll othe r unit s can cance l. NEGATIV E INC ID EN T. Date Ca ll # Type Di sp. time Uni t Res pond On-scene Total Resp. Time 711 711 4 15658 BUILD 11:4 5 :10 EN377 11:46 :07 11:4 9:16 4:06 St.375 EN376 11 :50:54 5:44 Reported as s moke coming out of HV AC unit -smell s as if so methin g is burning. In c ide nt isolated to a faul ty HVAC un it , no other fire prob le m. NEGATI VE INCIDENT . Date Call # TYl'e Disp. time Unit Res pond On-scene Total Resp. Time 8/26114 19183 HO USE 18:07 :34 LT375 18:08:09 18 :1 2:52 5:18 St.375 EN376 18 :08:45 18 :1 5:04 7:30 Ca ll er smell s so methin g burn in g and sees s moke and flames com in g from the side of a ho use. Cr ews found that an o ut s id e e lec tri ca l ou tl e t had shorted and caug ht fire, but d id not ex tend into th e structure. NE GATIVE INC ID ENT. Date Call # Type Disp. time Unit Respond On-scene Total Resp. Time 8/27114 19255 HOUSE 14:4 6:48 LT37 5 14 :47:2 0 14:52 :03 5:15 St.375 Ca llin g party re ported that th ey were bakin g with th e ove n and it bega n to produce flames and smoke. LT375 upon a rri va l found nothing show in g and to s hut down re sponding unit s . Burnt food in oven. NE GATIVE INCID ENT. Date Call # Type Di sp. time Unit Respond On-scene Total Resp. Time 8/30114 195 18 APTS 10:12:44 EN377 10 :1 3:19 10:20 :06 7:22 St.376 Ca ll er report s that th e top of th e ir stove is on fire in th e ir apartment. BC377 a rri ved first o n sce ne to report the fire is now out and to cont inu e on ly o ne en g in e into scene. Defecti ve app li a nce . NEGATIVE INC IDENT. Golder Ranch Fire District -First Quarter FY 2014-2015 (July -Sept. 2014) -Oro Vall ey Report Summary All GRFD Oro Valley Stations Time #of Calls Adopted Standard % Actual % Description of Va rian ce Dispatch to At Scene -FIRE I < 6 :00 6 90% 66% Time to achieve Adopted Standard o f 90% 7:56 Average Dispatch to At Sc ene Time 5:53 Dispatch to At Scene -EMS < 5:00 867 90% 67% Gated community Time to achieve Adopted Sta ndard of 90% 7:05 Steep narrow roads Must navJllate ma~residential streets Far end of first due Gate did not open with Opticom Winding side streets Dirt road condi tions Average Dispatch to At Scene Time 4 :53 2nd Fire Unit Dispatch to At Sce ne < 8:00 4 90% 75% Time to achieve Adopted Standard of 90% 8 :50 Average Dispatch to At Sce ne Time 6 :53 , SWA -Oro Valley Transport Units Time #01 Calls Adopted Actual % De sc riptio n of Variance Dispatch to At Scene -ALS Transport Unit < 8 :00 350 90% 94% Calls are in comp lian ce Time to achieve Ado ted Standard of 90 % Achieved Average Dispatch to At Scene Time 7 :34 Mountain Vista Fire District· Oro Valley Call Summary 1st Quarter FY 2014·2015 (July -Sept. 2014) Station 610 (Mal!;ee Rd.) # of calls 0/0 Dispatch to At Scene <5:00 minutes -EMS 45 62% Dispatch to At Scene <6:00 minutes -FIRE 15 80% Averal!;e Dispatch to At Scene Time 4:51 Station 620 (Shannon Rd.) # of calls % Dispatch to At Scene <5:00 minutes -EMS 0 0% Dispatch to At Scene <6:00 minutes -FIRE 2 0% Average Dispatch to At Scene Time 10:21 Average Total All Oro Valley Stations # of calls 0/0 Dispatch to At Scene <5: 00 minutes -EMS 45 62% Dispatch to At Scene <6:00 minutes -FIRE 17 71% Average Dispatch tu At Scene Time 5:02 Averal!;e Total All Oro Valley Stations _2od Fire U nit # of calls % 2 nd Fire Unit Dispatch to At Scene <8:00 minutes -FIRE 2 I 50% Averal!;e Dispatch to At Scene Time for 2 nd Fire Unit 8:04 Mountain Vista Fire District -Oro Valley Call Load Breakdown First Quarter FY 2014-2015 (July -September 2014) Final Type Reference CALL TYPE MVFD Aircraft Brush I VeQetation 2 Building Electrical I Motor Fires -All Other 1 Gas Leak 1 Hazmat Trash I Rubish Unauthorized Burning Vehicle 5 Total Fire Calls 9 l '. . . A nimal Problem A nimal Rescue Ass ist -Other Battery Cha nge Bee Swarm Defective Appliance Invalid Assist 5 Snake 27 Lockout 2 Fire Now Out Total Service Calls 34 I ,. .o~> Alarms (Fire, Smoke . CO) 6 Cancelled I Negative In cident 1 Smoke I Odor I nvestagation 2 Total Good Intent Calls 9 I Motor Vehicle Accide nt Rescue (high , trench , wa ter) 3 All Other EMS Incidents 79 Total EMS Type Calls 82 I TOTAL ALL CALLS 134 Mountain Vista Fire District -Oro Valley Detailed Fire Response Report First Quarter FY 2014·2015 (July. September 2014) Call# Type IDisp. Time Unit Respond On-scene Total Resp. Time 7/9/2014 N141900056 FUNK 14:21:46 EN610 14:22:59 14:27:15 0:05:29 St. 610 UIA FOUND LIGHT SMOKE COMING FROM A RESIDENCE ON GLENHURST DR. UPON TRACKING DOWN THE SOURCE OF THE FIRE, FOUND THAT HOMEOWNER WAS BURING SOME LANDSCAPING THAT HE HAD IN A PILE ABOUT 50 FEET FROM HIS HOUSE. BRUSH FIRE WAS ABOUT 7 BY 7 OWNER HAD A V AILD BURN PERMIT FROM THE TOWN OF ORO VALLEY. NEGATIVE INCIDENT. Date Call# Type Disp. 'Fime 1:Jnit Respond On-scene Total Resp. Time 7/13 /2014 N141940061 ALM 17:42:09 EN610 17:43:47 17:47:43 0:05:34 St. 610 VIA FOUND MULTI-BUILDING EDUCATIONAL COMPLEX WITH NOTHING SHOWING.BUILDING CLEARED, NO SIGNS OF SMOKE OR FLAME. RP MADE CONTACT WITH ELECTRICIAN WHO INSTALLED THE SYSTEM,HESTATED IT WAS A WIRING ISSUE AND HE WAS AWARE OF IT. ELECTRICIAN INFO PROVIDED TO THE ALARM ROOM AT THEIR REQUEST. E610 UNABLE TO COMPLETELY SILENCE THE ALARM, IT KEPT SOUNDING AFTER BEING RESET. NO SIGN OF FIRE PROBLEM LOCATED IN ENTIRE COMPLEX. NEGATIVE INCIDENT. IDate Call# 'Fype Disp. Time Unit Respond On-scene Total Resp. Time 7/14 /2014 N141950018 ALM 9:09:41 EN610 9:10:25 9:l3:53 0:04:12 St. 610 E610 RESPONDED CODE 3 FOR FIRE ALARM SOUNDING. UI A NEG FIRE PROBLEM. MAINTENANCE CREW WAS WORKING ON THE HOOD SYSTEM IN THE KITCHEN. NEGATIVE INCIDENT . Date Call# Type Disp. Time Unit Respond On-scene Total Resp. Time 7/28 /2014 N142090067 CAR 15:10:31 EN610 15:11:54 15:l3:58 0:03:27 St. 610 DISPATCHED TO CAR FIRE. UI A, OVPD HAD EXTINGUISHED WITH FIRE EXTINGUSIHER, NO INJURIES. WORKING INCIDENT . Date Call# Type Disp. Time Unit Respond On-scene Total Resp. Time 7/28 /2014 N142090074 ALM 16:19:23 EN610 16:20:51 16:25:11 0:05:48 St. 610 FIRE ALARM SOUNDING, NO FIRE SHOWING, HOWEVER ALARM STILL ACTIVE. ALARM COMPANY NOTIFED THAT EVENT WAS A FALSE ALARM . NEGATIVE INCIDENT . Date Call# Type Disp. Time Unit Respond On-scene Total Resp. Time 8/5/2014 N142170027 CAR 8:00:28 EN620 8:01 :29 8:09:56 0:09:28 St. 620 u/A, CAR SMOKING IN THE PARKING LOT, CAR IS PARKED IN THE PARKING LOT ON THE EAST SIDE OF THE COMPLEX. OWNER CONTACTED BY ENGINE 620 WHOM ADVISED THAT THERE WAS NO FIRE; CAR JUST BURNS OIL WHEN RUNNING. NEGATIVE INCIDENT Date Call# Type Disp . Time Unit Respond On-scene Total Resp. Time 8110 /2014 N142220058 BLDG 16:48:16 EN610 16:48:45 16:51:49 0:03:33 St. 610 "FAMOUS SAMS" RESTURANT. DISPATCHED TO SMOKE IN THE BUILDING AND THEY WERE ADVISED TO EVACUATE. UI A, SMOKE IS COMING FROM CEILING AND VENTS; SMELLS LIKE EELECTRICAL FIRE. NO FIRE FOUND UPON INVESTIGATION, SOURCE OF SMOKE WAS FOUND TO BE THE AC UNIT ON ROOF, UNIT SHUT DOWN, NO FURTHER ISSUES. WORKING INCIDENT. Date Call# Type ]i)isp. 'Fime Unit Respond On-scene Total Resp. Time 811112014 N142230067 APTS 19:01 :45 EN610 19:03:04 19:06:33 0:04:48 St. 610 FIRE IN OVEN FROM PLASTIC CUTTING BOARD LEFT INSIDE OVEN. CALLING PARTY HAD TURNED OFF OVEN WITH FIRE IS STILL GOING. FIRE OUT ON ENGINE 610 ARRIVAL, CONTAINED TO OVEN. NEGATIVE INCIDENT. Date Call# Type Disp. Time Unit Respond On-scene Total Resp. Time 8114 /2014 N142260011 ALM 10:07:58 EN610 10:08:54 10:12:06 0:04:08 st. 610 DENTAL OFFICE ALARM IS GOING OFF, CALLER DOES NOT SEE NOR SMELLS ANYTHING- THINKS IT WAS HIT ACCIDENT ALLY WHILE CLEANING. NEGATIVE INCIDENT . 2 Date Call# Type Disp. Time Unit Respond On-scene Total Resp. Time 8/20 /2014 N142320031 ODOR 9:51 :04 LD610 9:51:50 9:56:44 0:05:40 St. 610 REPORT OF ODOR OF GAS IN BUILDING. LADDER 610 PERSONNEL ASSESSED THE RESTROOMS AND NOTICED A NOXIOUS ODOR BELIEVED TO BE SEWAGE GAS. PERSONNEL ALSO ASSESSED THE OFFICES IN THE BUILDING AND FOUND NO ODOR IN ANY OF THE OCCUPANCIES. NEGATIVE NATURAL GAS SERVICE TO THE BUILDING. THE RESTROOM DOORS WERE PROPPED OPEN AND THE SMELL BEGAN TO DISSIPATE. NEGATIVE INCIDENT . Date Call# Type Disp. Time Unit Respond On-scene Total Resp. Time 812112014 N142330060 CAR 13:56:30 LD610 13:57:44 14:01 :20 0:04:50 St. 610 DISPATCHED TO SPROUTS PARKING LOT FOR PICKUP ON FIRE IN PARKING LOT. CALLER ON SCENE PUT FIRE OUT WITH EXTINGUISHER, FIRE OUT O N ARRIVAL. SCENE TURNED OVER TO OVPD. NEGATIVE INCIDENT. Date Call# Type Disp. Time Unit Respond On-scene Total Resp. Time 8127 /2014 N142390018 CAR 8:09:51 LD610 8:11:53 8:15:09 0:05:18 St. 610 MV A-CAR CAUGHT ON FIRE. OVPD ADVISED THAT THIS IS A HYBRID VEHICLE INVOLVED I N A MINOR CRASH WHICH TURNED INTO A VEHICLE FIRE. WORKING INCIDENT. Date Call# T ype IDisp. Time Unit Respond On-scene Total Resp. Time 9115 /2014 N142580028 FUNK 8:24:55 EN610 8:26:11 8:31 :06 0:06: 11 St. 610 SMOKE I N THE AREA.OVPD ON SCENE WITH HOMEOWNER AND ADVISES NOT SURE WHAT IS BURNING. FOUND TO BE AN ILLEGAL BURN , CONTACT WITH HOMEOWNER WAS MADE AND EN GlL'IE 620 FOUND THE FIRE TO BE OUT. NEGATIVE INCIDENT . Date Call# Type Ji)isp. Time Unit Respond On-scene Totall Resp. Time 9/25 /2014 N142680067 ODOR 18:46:38 EN610 18:48:45 18:55:11 0:08:33 St. 610 REPORTED SMELL OF GAS IN BACK YARD. E610 SEARCHED THE AREA AND RESIDENCE WITH NO HAZARDOUS ODORS OR INDICATIONS OF HAZARDS LOCATED. ALSO, NO SMELL OF NATURAL GAS NOTICED. E610 CONTACTED SOUTHWEST GAS . E610 INVESTIGATED APPLIANCES, NO ISSUES FOUND. NEGATIVE INCIDENT. 3 Mountain Vista Fire District -First Quarter FY 2014-2015 (July -Sept. 2014) -Oro Valley Report Summary All MVFD Oro Valley Stations Time #of Calls Adopted Standard % Actual % Description of Variance Dispatch to At Scene -FIRE I < 6 :00 17 90 % 7 1% Time to achieve Adopted Standard of 90% Average Dispatch to At Scene Time 5:37 Dispatch to At Scene -EMS I < 5:00 45 90 % 62% Time to achieve Adopted Standard of 90% Average Dispatch to At Scene Time 4 :49 2nd Fire Unit Dispatch to At Scene < 8:00 2 90 % 50 % Time to achieve Adopted Standard of 90% Average Dispatch to At Scene Time 8:04 Town Council Regular Session Item # 3. Meeting Date:11/19/2014   Submitted By:Catherine Hendrix, Police Department Information Subject Letter of Appreciation - Oro Valley Police Department Attachments Appreciation Letter 102814 ATTORNEY S AT LAW October 28,2014 Daniel G. Sharp, Chief of Police Oro Valley Police Department 11000 N. La Canada Dr. Oro Valley , AZ 85737 Dear Chief Sharp : A PROFESS IO NAL A S.<;OC IAT10N For the last 25 years we have been "snowbirds" spending a fair amount of time in Tucson. Our present residence is at 909 West Linda Vista. We are delighted that you make available the "Dark House" program . Enclosed I am returning the "Citizen Survey". I do want you to know that we have met y our officers on several occasions and never imagined that a police force could be so professional, pleasant, helpful and accommodating. In my opinion the skill and professionalism of your officers is on the top of the lis of attributes that make Oro Valley suc h a pleasant c community. With James an Direct Di jschweb JRS j k Enclosu ary Schwebel umber: (612) 344-0306 chwebel.com James R. Schwebel t * * • /I John C. Goerz t * * William R. Sieben t § • /I Ri chard 1. Tou signanrt * § Pecer W. Riley t * § William A. Cranda ll t • Pau l E. Godlewski t • § J ames S. Ba ll entine :I: Cole J. Dixon Ma rk H . Gruesne r t * Max H . H ac ker Counney A . Lawrrnc(' Roben L. Lazear Richard J. Nygaard § • Robe n J. Schmicz § :I: Alicia N. Siebe n La rry E. Seem * , J a mes G. \'Qeinmeye r § * • Crrtifml by tlx N"tion,,1 BO<lrd ~f Tri,,1 t\flr .... "CJ tIS " Cil'if 'f.-i,,1 S/>«i"li<t § T bt B.,t Ltl~ iN Amtrff" W.,oow:nd \Vh i [~, Inc. , Inll't'NaliONol Stxwy of (j"rr;J/ffl 1: ,lIso limlltd;,/ W'I " Alu U(fmtti iN ND ",oo;"d b,/ Q,o Vu!ley Police Dept. 5 120 IDS Cenn:r, HO Sou th Ei,g luh S tre er, Minneapolis, Minnesora 55402·2246 t\'l inneapol is: 6 12·377·7777 T o ll Free: 800 ·752-4265 www.schwebel.com Town Council Regular Session Item # 1. Meeting Date:11/19/2014   Presentation of Certificates to graduates of the Community Academy - Local Governance 101 class Information Subject Presentation of Certificates to graduates of the Community Academy - Local Governance 101 class Summary The Town of Oro Valley is pleased to recognize the graduates of the Town's Community Academy-Local Governance 101 class. The classes covered a variety of topics, including: Oro Valley in 2014 and Beyond Your Voice, Our Future Town Finances Environmental Stewardship and Conservation Elements of a Complete Community Town Development Public Safety The Community Academy provides an opportunity to learn more about the Town and serves to inform, educate, and engage residents to be active participants in building and sustaining their community. This session included a number of topics related to the Your Voice, Our Future project and class members included Your Voice Committee members, Board and Commission members, and Town residents. The 18 members of the graduating class are listed below: Bill Adler Jennifer Bott Diane Bristow Don Bristow Teresa Fitzgerald Tom Gribb Gene Klett Greg Klett Doug McKee Cathy Robson Jon Robson Ann Spahn Karen Stratman Casey Streubek Beverly Van Horn Fred Wayand Joseph Winfield Stan Winetroe Community Academy classes specialized for each Board and Commission are scheduled to begin in the Spring. Town Council Regular Session Item # 2. Meeting Date:11/19/2014   Proclamation - Giving Tuesday Information Subject Proclamation - Giving Tuesday Summary Attachments Proclamation rY/Ilee 0/ tltA3~ ®rll ~alh~\!, ~izllna Jrndcuucttinn GIVING TUESDAY DECEMBER 2,2014 WHEREAS, Giving Tuesday was established as a national day of giving on the Tuesday following Thanksgiving ; and WHEREAS, Giving Tuesday is a celebration of philanthropy and volunteerism where people give whatever they are able to give; and WHEREAS, Giving Tuesday is a day where citizens work together to share commitments, rally for favorite causes, build a stronger community, and think about other people; and WHEREAS, it is fitting and proper on Giving Tuesday and on every day to recognize the tremendous impact of philanthropy, volunteerism , and community service in the Town of Oro Valley; and WHEREAS, Giving Tuesday is an opportunity to encourage citizens to serve others throughout this holiday season and during other times of the year. NOW, THEREFORE, I, Dr. Satish I. Hiremath, Mayor of the Town of Oro Valley, hereby proclaim December 2, 2014 as Giving Tuesday in the Town of Oro Valley and encourage all citizens to join together to give back to the community in any way that is personally meaningful. Dated this 19 1h day of November, 2014 ATTEST: 1h.47;;-c t£~ Dr. Satish I. Hiremath , Mayor Town Council Regular Session Item # A. Meeting Date:11/19/2014   Requested by: Julie Bower Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Minutes - November 5, 2014 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (approve, approve with the following changes) the November 5, 2014 minutes. Attachments 11/5/14 Draft Minutes 11/5/14 Minutes, Town Council Regular Session 1 MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION November 5, 2014 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 6:00 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Brendan Burns, Councilmember Joe Hornat, Councilmember Mary Snider, Councilmember Mike Zinkin, Councilmember ABSENT:Bill Garner, Councilmember PLEDGE OF ALLEGIANCE Mayor Hiremath led the audience in the Pledge of Allegiance. SWEARING IN OF NEWLY ELECTED MAYOR AND COUNCILMEMBERS Town Clerk Julie Bower swore in Councilmember Hornat, Councilmember Mary Snider, Vice Mayor Lou Waters and Mayor Hiremath to four-year terms effective November 5, 2014 through November 7, 2018. Mayor Hiremath recessed the meeting at 6:06 p.m. Mayor Hiremath reconvened the meeting at 6:12 p.m. COUNCIL REPORTS Councilmember Hornat referenced a letter that he received from a third-grader at Painted Sky Elementary. Councilmember Snider reported that Councilmember Hornat and she attended the Safe Treats event on Halloween. 11/5/14 Minutes, Town Council Regular Session 2 Councilmember Zinkin announced that the Ironwood Ridge High school football team would be competing in the State Championship game. Mayor Hiremath recognized Police Chief Danny Sharp for receiving the 2014 J. Stannard Baker Award from the International Association of Chiefs of Police & the National Highway Traffic Safety Administration and the Northwestern University’s Center for Public Safety. Mayor Hiremath gave an overview of the public meeting process. Vice Mayor Lou Waters said on Tuesday, November 11th, an event entitled "Dare to be 100" would be held in the Oro Valley Council Chambers at which Dr. Walter Bortz II would be interviewed on the subject of aging in America. UPCOMING MEETING ANNOUNCEMENTS Economic Development Manager Amanda Jacobs announced the upcoming town meetings and events. DEPARTMENT REPORTS Town Clerk Julie Bower announced that new artwork was on display in the Council Chambers by artist Carolann Small. ORDER OF BUSINESS Mayor Hiremath said the agenda would stand as posted. CALL TO AUDIENCE Dave Perry, President and CEO of the Greater Oro Valley Chamber of Commerce and Oro Valley resident, spoke about the La Posada retirement community located at Park Center in Green Valley and encouraged Council and staff to visit the retirement community. PRESENTATIONS 1.Introduction of Youth Advisory Council Members Assistant to the Town Manager Chris Cornelison introduced the following members of the Youth Advisory Council: Charles Huang, President, Basis Oro Valley Vanessa Van Scyoc, Vice President, Ironwood Ridge High School ShoYoung Shin, Secretary, Basis Oro Valley Sophia Silva, Treasurer, Basis Oro Valley 11/5/14 Minutes, Town Council Regular Session 3 Tessa Nardozza, Historian, Basis Oro Valley Samantha DiPalma, Basis Oro Valley Ani Ehramjian, Ironwood Ridge High School Sydney Hecht, Basis Oro Valley Terika Horton, Ironwood Ridge High School Danika Lunnon, Basis Oro Valley Yorick Oden-Plants, Basis Oro Valley Abigail Price, Ironwood Ridge High School Sophie Sandweiss, Basis Oro Valley Christian Schmidt, Basis Oro Valley Samuel Sepulveda, Ironwood Ridge High School Rav Singh, Basis Oro Valley Christian Trejo, Canyon Del Oro High School Kaitlyn Vlahoulis, Canyon Del Oro High School Jennifer Xiao, Basis Oro Valley CONSENT AGENDA Councilmember Zinkin requested that items (B) and (C) be removed from the Consent Agenda for discussion. A.Minutes - October 15, 2014 MOTION:A motion was made by Councilmember Zinkin and seconded by Councilmember Hornat to approve item (A). MOTION carried, 6-0. B.Request for approval of a two year extension for the Big Horn Commerce Center Development Plan located at the southeast corner of Oracle Road and Ram’s Field Pass Councilmember Zinkin expressed concerns regarding the proposed extension of the development plan. Discussion ensued amongst Council regarding the proposed extension. MOTION:A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to approve item (B). MOTION carried, 5-1 with Councilmember Zinkin opposed. C.Resolution No. (R)14-56, authorizing and approving the Arizona Mutual Aid Compact between the Town of Oro Valley and the Arizona Department of Emergency and Military Affairs 11/5/14 Minutes, Town Council Regular Session 4 Councilmember Zinkin asked who the participating parties of the agreement were and how reimbursement would take place. Oro Valley Police Department Commander Jason Larter said the parties consisted of neighboring political subdivisions. Reimbursement would depend on the cost and duration of the event. MOTION:A motion was made by Councilmember Zinkin and seconded by Councilmember Snider to approve Resolution No. (R)14-56, authorizing and approving the Arizona Mutual Aid Compact between the Town of Oro Valley and the Arizona Department of Emergency and Military Affairs. MOTION carried, 6-0. REGULAR AGENDA 1.RECONSIDERATION OF THE OCTOBER 1, 2014, CONDITION OF APPROVAL OF ORDINANCE NO. (O)14-03, SPECIFICALLY THE CONDITION THAT THERE BE SUBSTANTIAL COMPLETION OF PARK AMENITIES BEFORE GRADING PERMITS SHALL BE ISSUED Councilmember Hornat gave an overview of item #1. MOTION:A motion was made by Councilmember Hornat and seconded by Vice Mayor Waters to amend the additional condition added to the approval of Ordinance No. (O)14-13 on October 1, 2014, to read as follows: The amount of funding provided for use of Hohokam Park as a recreation area must be equivalent to the full development cost of a park meeting non-PAD zoning code requirements for this development, which has been determined to be $75,000. This funding must be entirely used to increase the number or type of recreational amenities within the park facility. Examples of such improvements include additional play or sports equipment or expansion of the park facility. The monies shall not be used for the repair, dog park replacement or remodeling of existing facilities or for ongoing park operations or maintenance. A signed letter from the developer/owner to the Town, verifying that an agreement is in place committing builder/developer to paying Rancho Vistoso HOA the sum of $75,000, along with language indicating that the money will be used in compliance with this condition, shall be provided prior to issuance of any home building permit in order to certify compliance with this rezoning condition. MOTION carried, 6-0. 2.DISCUSSION AND POSSIBLE DIRECTION IN REGARD TO AMENDING 11/5/14 Minutes, Town Council Regular Session 5 ZONING CODE SECTION 22.15(F), ENTITLED, NEIGHBORHOOD MEETING REQUIREMENTS Councilmember Zinkin presented his recommendations regarding neighborhood meeting requirements. Discussion ensued amongst Council regarding neighborhood meeting requirements. The Town Council directed Town Manager, Greg Caton, to review the Neighborhood Meeting Standard Operating Procedure (S.O.P.) to ensure conformance with Town Code requirements. FUTURE AGENDA ITEMS Councilmember Zinkin requested a future agenda item for January, 2015, to discuss and provide possible direction regarding sign illumination standards, seconded by Vice Mayor Waters. CALL TO AUDIENCE No comments were received. ADJOURNMENT MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to adjourn the meeting at 7:12 p.m. MOTION carried, 6-0. Prepared by: _________________________ Michael Standish, CMC Deputy Town Clerk I hereby certify the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 5th day of November, 2014. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ______________________, 2014. ____________________________ Julie K. Bower, MMC Town Clerk Town Council Regular Session Item # B. Meeting Date:11/19/2014   Requested by: Stacey Lemos Submitted By:Wendy Gomez, Finance Department:Finance Information SUBJECT: Fiscal Year 2014/15 Financial Update through September 2014 RECOMMENDATION: This item is for information only. EXECUTIVE SUMMARY: In the General Fund (see attachment A), revenues collected through September totaled $7.2 million, or 22.2% of the budget amount of $32.3 million.  Year-to-date expenditures through September totaled $6.5 million, or 19.9% of the budget amount of $32.5 million.  Please note that the expenditure budget includes the authorized use of contingency reserves in the amount of $190,000 to fund the purchase of a modular building to address Town space needs, including the on-site health clinic, which was approved by Council on July 2, 2014.  This amount is included in the budgeted transfer out to the General Government CIP Fund.  In the Highway Fund (see attachment B), revenues collected through September totaled $741,742, or 25.0% of the budget amount of $3.0 million.  Year-to-date expenditures through September totaled $654,300, or 15.0% of the budget amount of $4.4 million.  It is important to note that the Highway Fund budget includes the planned use of $1.4 million in reserves, as all construction sales tax revenues are now fully accounted for in the General Fund. In the Bed Tax Fund (see attachment C), revenues collected through September totaled $191,760, or 20.2% of the budget amount of $949,000.  Year-to-date expenditures through September totaled $247,258, or 25.7% of the budget amount of $961,000. BACKGROUND OR DETAILED INFORMATION: GENERAL FUND Attachment A shows General Fund revenues and expenditures through September, as well as year-end estimates for each category.  The estimated year-end projections in the General Fund are as follows: Revenues                                                    $32,401,803 Less: Expenditures                                              ($32,309,768) Est. Increase in Fund Balance                    $     92,035   General Fund Revenues Local sales tax collections in the General Fund total $3.3 million or 21.4% of the budget amount of $15.7 million.  Sales tax collections in the General Fund are estimated to come in on budget at this time. Please note the inclusion of a new, additional attachment (Attachment E), which will track General Fund local sales tax collections on a monthly basis, including construction and utility sales tax. Federal Grant revenues are estimated to come in over budget by about $44,000 or 7.4%, due to grant funds received for a Police DUI Tahoe funded by the Governor's Office of Highway Safety.    Charges for Services revenues are estimated to come in over budget by about $81,000 or 4.8%, due primarily to revenue trends at the Aquatic Center and zoning & subdivision fees.   Interest Income collections through September reflect unrealized interest losses in July and September, which are expected to be recovered throughout the remainder of the fiscal year.  Staff will continue to monitor revenue collections and may adjust the year-end estimates based on actual trends. General Fund Expenditures Expenditures are estimated to come in under budget by nearly $147,000 or 0.5%, due to projected vacancy savings.  Note that these savings are estimates and are subject to change.      HIGHWAY FUND Highway Fund Revenues State shared highway user funds total $695,600, or 25.2% of the budget amount of $2.8 million and are estimated to come in on budget at this time.  Highway Fund Expenditures Expenditures are estimated to come in on budget at this time.  BED TAX FUND Bed Tax Revenues Bed tax revenues total $192,251, or 20.4% of the budget amount of $945,000 and are estimated to come in on budget at this time. Bed Tax Fund Expenditures Expenditures are estimated to come in on budget at this time.    Please see Attachments A, B, and C for additional details on the General Fund, Highway Fund and Bed Tax Fund respectively.  See Attachment D for a fiscal year-to-date consolidated summary of all Town funds.  In addition, as noted earlier, a new Attachment E is included with a breakdown of monthly local sales tax collections for the General Fund.   FISCAL IMPACT: N/A N/A SUGGESTED MOTION: This item is for information only. Attachments Attachment A - General Fund Attachment B - HW Fund Attachment C - Bed Tax Fund Attachment D - Summary All Funds Attachment E - GF Local Sales Tax ATTACHMENT A September YTD Financial Status General Fund % Budget Completion through September --- 25% % Actuals YE % Variance to Budget to Budget REVENUES: LOCAL SALES TAX 3,348,594 15,676,905 21.4% 15,676,905 0.0% LICENSES & PERMITS 365,383 1,805,547 20.2% 1,805,547 0.0% FEDERAL GRANTS 239,330 597,365 40.1% 641,676 7.4% STATE GRANTS 202,778 1,607,300 12.6% 1,607,300 0.0% STATE/COUNTY SHARED 2,485,106 10,303,762 24.1% 10,303,762 0.0% OTHER INTERGOVERNMENTAL - 15,000 0.0% 15,000 0.0% CHARGES FOR SERVICES 495,690 1,688,995 29.3% 1,770,488 4.8% FINES 36,139 180,000 20.1% 180,000 0.0% INTEREST INCOME (10,482) 81,125 -12.9% 81,125 0.0% MISCELLANEOUS 11,843 135,000 8.8% 135,000 0.0% TRANSFERS IN - 185,000 0.0%185,000 0.0% TOTAL REVENUES 7,174,381 32,275,999 22.2% 32,401,803 0.4% % Actuals YE % Variance to Budget to Budget EXPENDITURES: COUNCIL 83,618 207,022 40.4% 207,022 0.0% CLERK 84,778 497,102 17.1% 497,102 0.0% MANAGER 151,620 721,724 21.0% 721,724 0.0% HUMAN RESOURCES 77,287 371,998 20.8% 371,998 0.0% FINANCE 155,149 748,060 20.7% 747,617 -0.1% INFORMATION TECHNOLOGY 335,433 1,432,374 23.4% 1,432,374 0.0% GENERAL ADMINISTRATION 364,189 1,867,600 19.5% 1,867,600 0.0% LEGAL 142,481 756,855 18.8% 756,855 0.0% COURT 169,293 789,826 21.4% 789,826 0.0% DEV & INFRASTRUCTURE SVCS 897,233 4,564,803 19.7% 4,418,249 -3.2% PARKS & RECREATION 589,147 2,722,617 21.6% 2,722,617 0.0% POLICE 3,258,882 14,885,819 21.9% 14,885,819 0.0% TRANSFERS OUT 158,965 2,890,965 5.5%2,890,965 0.0% TOTAL EXPENDITURES 6,468,075 32,456,765 19.9% 32,309,768 -0.5% SURPLUS / (DEFICIT) 706,306 (180,766) 92,035 BEGINNING FUND BALANCE **11,534,023 Plus: Surplus / (Deficit)92,035 ENDING FUND BALANCE **11,626,057 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2014/2015 Year End Estimate * Budget Year End Estimate * Actuals thru 9/2014 Actuals thru 9/2014 Budget F:\BUDGET ANALYST\Financial Reports 2014-2015\1Q\Sep\Sep FY15 Monthly Report 11/06/2014 ATTACHMENT B September YTD Financial Status FY 2014/2015 % Budget Completion through September --- 25% Actuals thru 9/2014 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget REVENUES: LICENSES & PERMITS 13,715 52,000 26.4% 52,000 0.0% STATE/COUNTY SHARED 695,600 2,754,947 25.2% 2,754,947 0.0% CHARGES FOR SERVICES 32,373 129,493 25.0% 129,493 0.0% INTEREST INCOME (1,973) 19,250 -10.3% 19,250 0.0% MISCELLANEOUS 2,028 10,000 20.3%10,000 0.0% TOTAL REVENUES 741,742 2,965,690 25.0% 2,965,690 0.0% Actuals thru 9/2014 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget EXPENDITURES: ADMINISTRATION 109,506 610,478 17.9% 610,478 0.0% TRANSPORTATION ENGINEERING 114,158 537,275 21.2% 537,275 0.0% PAVEMENT MANAGEMENT 25,171 1,219,002 2.1% 1,219,002 0.0% STREET MAINTENANCE 303,157 1,053,631 28.8% 1,053,631 0.0% TRAFFIC ENGINEERING 102,308 934,276 11.0%934,276 0.0% TOTAL EXPENDITURES 654,300 4,354,662 15.0% 4,354,662 0.0% SURPLUS / (DEFICIT) 87,442 (1,388,972) (1,388,972) BEGINNING FUND BALANCE **4,175,161 Plus: Surplus / (Deficit) (1,388,972) ENDING FUND BALANCE **2,786,189 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision Highway Fund F:\BUDGET ANALYST\Financial Reports 2014-2015\1Q\Sep\Sep FY15 Monthly Report 11/06/2014 ATTACHMENT C September YTD Financial Status % Budget Completion through September --- 25% % Actuals YE % Variance to Budget to Budget REVENUES: BED TAXES 192,251 944,571 20.4% 944,571 0.0% INTEREST INCOME (491) 4,125 -11.9%4,125 0.0% TOTAL REVENUES 191,760 948,696 20.2% 948,696 0.0% % Actuals YE % Variance to Budget to Budget EXPENDITURES: ECONOMIC DEVELOPMENT 79,715 608,457 13.1% 608,457 0.0% TRANSFERS OUT 167,543 352,543 47.5%352,543 0.0% TOTAL EXPENDITURES 247,258 961,000 25.7% 961,000 0.0% SURPLUS / (DEFICIT) (55,498) (12,304) (12,304) BEGINNING FUND BALANCE **425,099 Plus: Surplus / (Deficit) (12,304) ENDING FUND BALANCE **412,795 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2014/2015 Year End Estimate * Budget Year End Estimate * Bed Tax Fund Budget Actuals thru 9/2014 Actuals thru 9/2014 F:\BUDGET ANALYST\Financial Reports 2014-2015\1Q\Sep\Sep FY15 Monthly Report 11/06/2014 ATTACHMENT D Co n s o l i d a t e d Y e a r - t o - D a t e F i n a n c ia l R e p o r t t h r o u g h S e p t e m b e r , 2 0 1 4 FY 2014/2015 FY 1 4 / 1 5 C a p i t a l L e a s e s / Left in Accounts Be g i n B a l . T r a n s f e r O u t Thru Sep 2014 Ge n e r a l F u n d - U n a s s i g n e d 9 , 9 2 5 , 9 8 8 7 , 1 7 4 , 3 8 1 - 7 , 1 7 4 , 3 8 1 1 6 0 , 5 2 6 4 , 7 7 1 , 0 9 2 1 , 4 8 4 , 5 2 3 5 1 , 9 3 4 - - 6,468,075 10,632,294 Ge n e r a l F u n d - A s s i g n e d 1 , 6 0 8 , 0 3 5 1,608,035 Hi g h w a y F u n d - R e s t r i c t e d 4 , 1 7 5 , 1 6 1 7 4 1 , 7 4 2 - 7 4 1 , 7 4 2 - 4 0 7 , 6 1 8 1 0 1 , 1 7 1 1 4 5 , 5 1 1 - - 654,300 4,262,603 Se i z u r e & F o r f e i t u r e - S t a t e 5 2 6 , 9 0 1 2 , 5 8 3 - 2 , 5 8 3 - - 2 5 , 1 7 0 1 4 , 1 0 0 - - 39,270 490,214 Se i z u r e & F o r f e i t u r e - J u s t i c e 3 4 9 , 7 2 4 1 8 4 - 1 8 4 2 3 , 4 5 8 5 , 6 1 2 5 1 - - 29,121 320,787 Be d T a x F u n d - C o m m i t t e d 4 2 5 , 0 9 9 1 9 1 , 7 6 0 - 1 9 1 , 7 6 0 1 6 7 , 5 4 3 5 4 , 1 7 7 2 5 , 5 3 8 - - - 247,258 369,601 Im p o u n d F e e F u n d 7 , 3 4 6 8 , 5 5 0 - 8 , 5 5 0 - 6 , 1 0 5 - - - - 6,105 9,791 Mu n i c i p a l D e b t S e r v i c e F u n d 5 3 3 , 9 2 8 3 1 , 8 0 4 3 2 9 , 6 2 7 3 6 1 , 4 3 1 - - 2 , 8 2 4 - - 667,200 670,024 225,334 Or a c l e R o a d D e b t S e r v i c e F u n d 2 8 1 - - - - - 2 5 0 - - - 250 31 Al t e r n a t i v e W a t e r R e s o u r c e s D e v I m p a c t F e e F u n d 3 , 3 3 6 , 0 9 9 3 3 9 , 7 5 6 - 3 3 9 , 7 5 6 - - - 5 9 , 6 2 0 - - 59,620 3,616,235 Po t a b l e W a t e r S y s t e m D e v I m p a c t F e e F u n d 4 , 5 0 5 , 6 3 5 1 7 2 , 5 9 9 - 1 7 2 , 5 9 9 - - - - - - - 4,678,234 To w n w i d e R o a d w a y D e v e l o p m e n t I m p a c t F e e F u n d 2 , 7 9 1 , 1 6 6 1 5 2 , 1 5 2 - 1 5 2 , 1 5 2 - - - 5 2 , 4 9 4 - - 52,494 2,890,824 Pa r k s & R e c r e a t i o n I m p a c t F e e F u n d 2 1 , 5 5 5 3 7 , 7 8 5 - 3 7 , 7 8 5 - - - - - - - 59,340 Li b r a r y I m p a c t F e e F u n d 1 1 4 , 7 9 8 - - - - - - - - - - 114,798 Po l i c e I m p a c t F e e F u n d 2 0 5 , 9 3 6 1 4 , 8 8 6 - 1 4 , 8 8 6 - - - - - - - 220,822 Ge n e r a l G o v e r n m e n t I m p a c t F e e F u n d 3 , 5 0 2 1 - 1 - - - - - - - 3,503 Na r a n j a P a r k F u n d 7 3 7 , 0 5 6 - - - - - - 2 1 2 , 1 8 9 - - 212,189 524,867 Ge n e r a l G o v e r n m e n t C I P F u n d 1 , 5 0 0 , 0 0 0 - - - - - - 8 9 , 3 0 1 - - 89,301 1,410,699 W a t e r U t i l i t y 1 1 , 8 2 3 , 3 4 2 3 , 5 7 7 , 4 0 0 - 3 , 5 7 7 , 4 0 0 3 , 1 1 9 6 4 5 , 2 6 3 1 , 1 9 0 , 4 5 1 9 2 4 , 7 9 8 - 2,763,630 12,637,111 St o r m w a t e r U t i l i t y 5 0 3 , 4 7 4 1 1 3 , 1 7 0 - 1 1 3 , 1 7 0 1 , 9 1 9 7 4 , 8 9 3 9 0 , 0 4 0 6 , 5 6 3 - - 173,414 443,229 Fl e e t F u n d 8 4 , 9 4 9 2 0 2 , 3 3 8 - 2 0 2 , 3 3 8 - 1 7 , 8 2 1 1 1 6 , 7 9 1 2 7 , 1 7 3 - - 161,784 125,502 Be n e f i t S e l f I n s u r a n c e F u n d 5 8 4 , 5 0 9 5 2 6 , 6 3 2 - 5 2 6 , 6 3 2 - - 6 0 4 , 3 4 3 - - - 604,343 506,798 Re c r e a t i o n I n - L i e u F e e F u n d 6 , 1 9 0 - - - - - - - - - - 6,190 To t a l 4 3 , 7 7 0 , 6 7 3 1 3 , 2 8 7 , 7 2 1 3 2 9 , 6 2 7 1 3 , 6 1 7 , 3 4 8 3 3 3 , 1 0 7 6 , 0 0 0 , 4 2 7 3 , 6 4 6 , 7 1 1 1 , 5 8 3 , 7 3 2 - 667,200 12,231,176 45,156,844 Fu n d R e v e n u e Ot h e r F i n So u r c e s / T f r s To t a l I n Debt Service T o t a l O u t Pe r s o n n e l O & M C a p i t a l C o n t i n g e n c y F: \ B U D G E T A N A L Y S T \ F i n a n c i a l R e p o r t s 2 0 1 4 - 2 0 1 5 \ 1 Q \ S e p \ S e p S u m m a r y A l l F u n d s 11/06/2014 ATTACHMENT E Ge n e r a l F u n d L o c a l S a l e s T a x C o l l e c t i o n s FY 2014/201 5 CA T E G O R Y J U L Y A UG S E P O C T N O V D E C J A N F E B M A R A PR M A Y J U N E T O T A L Co n s t r u c t i o n S a l e s T a x 35 3 , 2 5 7 3 6 5 , 8 7 7 3 4 3 , 0 7 1 1,062,205 Ut i l i t y S a l e s T a x 26 9 , 7 7 2 2 9 9 , 1 5 4 2 9 2 , 4 5 6 861,382 Al l O t h e r L o c a l S a l e s T a x * 62 4 , 0 2 0 4 1 5 , 6 6 5 3 8 4 , 8 2 2 1,424,507 TO T A L 1 , 2 4 7 , 0 4 9 $ 1 , 0 8 0 , 6 9 6 $ 1 , 0 2 0 , 3 4 9 $ 3,348,094 $ * N o t e : D o e s n o t i n c l u d e c a b l e f r a n c hi s e f e e s o r s a l e s t a x a u d i t r e v e n u e s F: \ B U D G E T A N A L Y S T \ F i n a n c i a l R e p o r t s 2 0 1 4 - 2 0 1 5 \ 1 Q \ S e p \ A t t a c h m e n t E - G F L o c a l S a l e s T a x 11/06/2014 Town Council Regular Session Item # C. Meeting Date:11/19/2014   Requested by: Amanda Jacobs Submitted By:Amanda Jacobs, Town Manager's Office Department:Town Manager's Office Information SUBJECT: Greater Oro Valley Chamber of Commerce Quarterly Report: July 1, 2014 - September 30, 2014 RECOMMENDATION: This report is for information only. EXECUTIVE SUMMARY: The 2014/15 Financial Participation Agreement (FPA) between the Town of Oro Valley and the Greater Oro Valley Chamber of Commerce (Chamber) stipulates that a quarterly report be compiled by the Chamber and submitted to the Economic Development Division and Council. The enclosed report satisfies the FPA requirement for the first quarter of FY 2014/15. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: The FY 2014/15 FPA between the Town of Oro Valley and the Greater Oro Valley Chamber of Commerce is $30,000. SUGGESTED MOTION: N/A Attachments Chamber FPA Chamber First Quarter Report RESOLUTION NO. (R)14-33 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING A FINANCIAL PARTICIPATION AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND THE GREATER ORO VALLEY CHAMBER OF COMMERCE WHEREAS, pursuant to A.R.S. § 9-500 .11 , th e Town ma y appropria te publi c mon ies for and in con nec ti o n w ith econom ic dev e lo pm ent activ iti es as lo ng as there is adequate cons id e rati on; and WHEREAS, the T own des ir es to co ntinu e to promote a bu s ine ss env ironment in Oro Valley that enhan ces eco no mic vi ta lity and im proves th e qua lity of life fo r it s residents; and WHEREAS, the Town o f Oro Valley des ir es to enter into a F inan c ia l Parti c ipati o n Agreement w ith the Great er Oro Va ll ey C ham ber o f Co mmerce; and WHEREAS, it is in the best in terest of the Town to enter int o the F in anc ial Parti c ipati o n Agreement with the Greate r Oro Val ley Cha mber of Commerce, attached hereto as Exhibit "A " and in corporated herein by thi s refere nce, to se t forth the term s and condit io ns o f the Agreement. NOW , THEREFORE, BE IT R ESOLVE D by the Mayor and Council of the Town of Oro Va lley, Ar izona , that: SECTION 1. The Financial Pal1i c ipati on Agreement between the Town of Oro Valley and the Greater Oro Va ll ey C hamb er o f Commerce, attac hed here to a s Ex hibit "A" and incorp orated herein by thi s re ference, is hereby aut hor ized a nd approved. SECTION 2. The Mayor and oth er administrative officials are hereby a uthori ze d to tak e s uch steps as nece ssa ry to execute and impl emen t the te rm s of th e Ag reement. PASSED AND ADOPTED by the Mayor and Co uncil of the Town of Or o Valle y, Arizona, thi s 4th day o f June , 2014. TOWN OF ORO V ALLEY Dr. Sa ti sh I. Hir ema h, Mayor ATTEST: APPROVED AS TO FORM: ~~ Tobin Idle s, L ega l Services Director Date: -------'-'&,----/-1----"'&,-+1--,--1 tf-'--------_ / 7 Date: ------"6'----'--f~5!+-1 LfL----_ 2 EXHIBIT" A" 3 Town of Oro Va lley lFINANClIAL PARTICJ[PATION AGREEMENT THIS AGREEMENT is mad e a nd e ntered int o thi s \ 0 da y o f ju.(lV 20 14 , by and b e twee n th e T ow n of Oro Va ll ey, a municipa l co rporati o n , h erei nafte r c all e d th e "T own" and th e G reater O ro V alley C hamb er of Commerce , a n o n -p ro fit corpo rati o n, he re in a ft e r c all ed t he "Agency". WITNESSETH WHEREAS, it h as been det e rmined that the actIVItIes o f A ge ncy are in the publi c i nterest, a nd a r e s uch as to improve a nd prom ote th e public welfare of t he Town; and WHEREAS, th e Mayo r an d Co un c i l ha ve d e termin e d that t o fin anc iall y part ici pate in the pro m o ti o n of th e acti v it ies o f Agency is a publi c purpose in th at th e ac ti v iti e s co n fe r direct benefit of a ge neral chara cter to a signi fi c ant part of th e public . N OW THEREFORE, in co n s iderati o n o f th e mutual covena nt s and cond it io n s hereinafte r se t f o rth , th e parti es he reto d o mutuall y ag ree as fo ll ows: Section 1: S tatement of Pu rpo se Agenc y wi ll pr ov ide tour is m a nd v is itor 's services a nd infonnati o n to T o wn re sid e nts an d seaso nal touri sts and any o ne indi catin g an interest in locating a bu s in ess o r re siden ce in th e Town . Section 2: Services to be Performed bv Agency A gency p erfo rman ce meas w'es fo r Fiscal Year 201 41J 5 are a s fo ll ows: 1. Bu sine ss Recruitm e nt, R e te nti on and Ouireach a. The Chamber w ill co ntinue to parti c ipat e in the T own's Bu s ine ss Rete nti o n an d Expan s ion (B R&E) Progr am. b . T h e C h amber e nhan ced t he T own 's ex is ting Sh o p Oro Va ll ey c ampai g n by c reat in g a Sho p Oro Va ll ey Coup o n B oo k in FY201 21J3. T he Sh op Oro Val ley Coup o n w ill be created annuall y b y th e C ha mbe r. Th e final draft of the S ho p O ro Valle y Co up o n B oo k will be coo rdin ated between th e C hamber Presid e n t/CEO a nd the Eco no mi c D eve lopment Mana ge r. c. T o expand up o n the S hop Oro Va ll ey ca mpaign and th e OV D o llars progra m , the C hamber w ill coo rdin a te at le as t tw o "S h o p Oro Va ll ey" s pec ia l event s w ith Oro Va lle y bus ine sses. d. The C h a mb e r w ill serve as a seco nd di stribut io n poi n t fo r OV Dollars a nd w ill pro v id e minimum total sa le s o f $1 0,000 during th e peri o d o f thi s contract. e. T he Chamb e r s ha ll wo rk to a ss is t th e Town in e mph as izing the imp o rtanc e o f suppo rtin g loca l re tail e rs/bu s ine sses through educational and prom oti o nal effOi t s and wi ll di s pl ay th e f o llowing m ateria ls at the C h a mbe r o ffice s: Oro Va ll ey Bus ine ss Nav igato r, S h op Oro Va ll ey C ampaign an d OV D olla rs and othe r Town of Oro VaHey FINANCIAL PARTJ:CIIPATION AGREEMENT economic development related materials as deemed appropriate by the Chamber President/CEO and Economic Development Manager. 2. Special Events a. The Chambe r will coordinate ribbon cuttings for new Oro Valley businesses. b. The Chamber will host four Oro Valley educational forums that will be open to members and non-members . c. The Chamber will co ll ect marketing material from Oro Valley area businesses that will be given to attendees and athletes, during special events. The material will be provided to the Economic Development D ivision one week prior to the day of the event. d. The Chamber will provide $]0 in OV Dollars to 500 athletes of the 20]5 Arizona Distance Classic. The total cost will be split between the T own of Oro Valley, M3S Sports and Visit Tucson . e. During thi s Agreement, Town officials will attend Chamber breakfasts, luncheon s and mixers free of charge as long as each official pre-registers for each event. f. The Town w ill receive one complimentary table of 10 for the Annual Chamber meeting. g. The Town will receive eight complimentary tables of 10 to the State of the Town of Oro Valley Address and Luncheon. h . Annual Chamber membership dues to be paid by the Town shall be included as part of the monetary consideration of this Agreement. I. During the tenn of this Agreement, the Agency will refrain fr om endorsing any candidate for Mayor or Council mcmber of the Town of Oro Valley. Section 3: S ervices to be Provided by the Town All funding is subject to the Town's budget appropriation s . For this Agreement, up to Thirty Thousand Dollars ($30 ,000) shall be allocated to Agency. Section 4: Responsibility for Open Records Agency agrees to open to the public all records relating to an y funds directly received from the Town that Agency distributes to any organization and/or individual. Section 5: Evaluation C riteria and Reporting In order to assess the impact of Agency, the Town reserves the right to evaluate performance, and to hav e access to ;ill pertinent info rmati o n nece ssa ry to make evaluations. A . Agency agrees to submit to the Town, through the Economic Developmen t Divi s ion , quarterly reports addressing the progress of Agency in achieving its Program of Work. Reports shall be sub mitted within thirty (30) working day s of the end of each calendar quarter. B . Agency agrees to give explanation s for any variance in th e expected perfo rmance for each measure. 2 Town OfOTO Vaney FiNANCIAL PARHCIPATION AGREEMENT C. A ge n cy agrees to g ive projected performance fo r each meas ur e through the end o f the fi sca l year (June 30th). D. Agency agrees to review and present s uch rep o lts to the T own Co un c il in o pen m ee ting s o n a n "as reques ted" bas is. Section 6: Accountabi lity Agency s hall maintain a true and accurate acc o unting system which meets generally accepted accounting principles , and which is capable of p rope rl y accounting for a ll expend itu re s and receipts of Agency on a tim e ly bas is . In additi o n , Agency s hall maintain ev idence o f it s compliance with t he n o ndi sc riminatio n pro vis io n s of thi s Agreement. Agency 's acco unting system s ha ll permit separate , id entifiable accounting for all fund s provided by the Town pursuant to thi s Agreement. Agency shall prov ide the Financ e D epa ltm en t o f th e Town, w ithin four (4) months after the clos e of Agen cy's fi scal year, a co py o f the finan cia l au dit o f Agency's o perat ion s by an in dependent ceJtifi ed public acco un tant, al o n g with any management letter and , if appl icab le, Agen cy's plan for correctiv e a c ti on. If Agency d oes not have an audit, it s h all submit within three (3) m o nth s after the c lose of it s fiscal yea r, a co mplete accounting of T own fund s received . Thi s accounting must be approved b y th e Finance Department of th e T own as suffi c icntl y de s criptive and complete. If for good reaso n Agency cannot meet the times es tabl ished fo r s ubmi ss io n of finan c ial reportin g, Agency s h all no tify th e Finance Department in writ in g t he reason for the delay, prov id e an expected completi o n date and reque st a waiver of the due date. At a n y tim e during or after th e peri o d of thi s Agreement, the Town Finance Department and /or a Town agent may audit Age n cy's overall finan c ial operation or co mpliance with the nondi scriminati o n clause of t hi s Ag r eeme nt [or the Agreement peri od . Agency shall prov ide any financia l repo rt s, no nd iscriminati o n p o li cies and procedures or ot he r documentati o n necessar y to accompli s h s uch audits. Section 7 : Matching Grants Agen cy a g ree s to obtain Ma yo r and Counc il approv al prior to appl yi n g for any matching grants invo lv in g the comm itm e nt of T own fund s . Section 8: No ndiscrimination Agency , in its employmen t policie s and pra cti ce s, in it s publi c accom modation s and in it s prov is ion o f serv ices s hall o be y al l releva nt and applicab le, federal, state, and loca l law s, regu lati o ns a nd standard s r e latin g to di s criminati o ns, bia ses, and /o r lim it ati on s, in c ludin g , but no t limited to, Titles V I an d V II o f the C iv i l Ri g ht s Ac t of 1964, the Age Di sc rimin at io n in 3 Towill of Oro Valiey FINANCIAL PAR'HCIPAnON AGREEMENT E mpl oyment Act of 1967 , the Americans with Disabilities Act of 1990 , the A rizona Civil Rights Act, the Ar izonans with Disabilities Act, the Human Relations provisions of the Oro Va ll ey Code, and the Mayo r and Council policy adopted on September 25, 2000, prohibiting the direct o r indirect g rant of discretionary Town funds to o rgani zati ons that have a policy of exclusionary discrimination on the basis o f race, color, religion, ancestry , sex, age, disability, national o rigin , sexua l orientation, gen d er identity, familial statu s or marital status. See Administrative Guidance Re : Non-Di sc riminati on Po li cy for Programs Funded by the Town of Oro Valley, attached and incorporated herein by this refe rence. Section 9: Sub-rec ipien t Funding Agreements Agenc y agrees to include in all o f its sub-recipient funding agreements the nondiscrimination provisions contained in Secti o n 8 herein. Section 10 : Term of Agreement This Agreement sha ll be effective from July 1,2014 through June 30, 2015. This Agreement may be extended at the so le optio n o f the T own for additional fiscal year(s) only under the following co nditi ons: A. The Mayor and Council of the Town determine the services of Agency a re in the public interest and a ll ocat e funds therefore; and B. Th e par1ies mutually agre e to a scope of services to be provided by Agency in any s ub sequent fiscal year. Any extension of this Agreeme nt shall be memorialized in writin g and s i gned by the Par1ies. Section 11: Payment W ithholding, Reduction, or Termination The T own may withho ld who le or part of the schedu led payment, reduce, o r terminate funding a llo cat ion s t o Agency if: A. Services are not rendered. B. Agency fails to s uppl y informa tion or reports as required. C. Agency is not in compliance w i th agreed upon disbursement documentation and /o r oth e r proj ect p erforman ce. D. Agency fai Is to make required payments to s ub contractors. E. The Town has reasonable ca u se t o believe Agency i s not in co mpliance with th e nondiscrimination clau se ofthis Agreement. F. The Ma yor and Co un ci l fail to appropriate all or pari of the funds for this Agreement. Such payment r eductions o r payment terminati o n may result in Agen cy receiving a lesser total Town allocation unde r this Agreement than the maximum funding allo cated. If reasons for w it hholding payments other non-appropriation of funds have been correcte d to the sat isfaction of the Town, any amounts due shall be processed. 4 Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT T he T own w i ll be reimbursed f o r any fund s expe nded for serv ic e s n o t rendered. In add iti o n , Agency s h a ll return to the Town any T own fund s p rov ided purs ua nt to thi s Agreement th at have not been ex pe nd ed by Jun e 30, 20 15. Section 12: Termination of A greement Thi s Agreement may be terminate d at any time by mutual written consent, o r by e ith e r party giv in g thirty (30) days w ritten no tice to the o th e r party o r at such time , as in t he opinion of the Town , Agency's perfonnan ce here und e r is deemed un sati sfactory. Section 13: Method of Pavment Th e parties hav e agreed that Agency w ill receive up to $30,000. Di sbursement of fund s by the Town is s ubject to th e a nnu a l app rop riati o n b y th e T own Cou n c il and th e limi tatio ns o f the s tate budget la w. Pay m ent s s hall be mad e on a qua r te rl y basis comm encing Jul y 1,20 14 . Payments a re to be made wi thi n fort y (4 0) da ys a ft e r the clo se o f each preced in g quarte r. S ection 14: Indemnification Agency agrees to indemnify, defend and save harm less the T o wn , it s Mayo r and Cou n ci l, appo inted board s , committ ees, and co mmi ss io ns, officers, employees , a nd in s urance carriers, i ndividually and collect ive ly, from a ll losses, claims, suits, demand s, expen ses, s ubrogati o ns, an o rn ey's fee s, o r actions of a n y kind a nd nature re sulting from personal injury to any perso n , inc ludi n g e mpl oyees of Agency or o f any s ubco ntracto r em pl oyed b y Agency (includin g bodily injury and death ); cla im s base d up o n di sc rimination an d /o r v iolatio n o f civi l ri g ht s; o r damages to a ny property, aris ing or a ll eged t o ha ve ari sen out of the work to be p e rfo rmed here un de r, excep t a n y s u ch injury o r dama ges ar is in g o ut of th e so le negligence of th e Town, it s officers, agent s, or e mpl o yees. W o rke r s' Co mp e ns ati o n in surance and/or se lf -insu ra n ce carri e d by the T own d o n ot apply to e mpl oyees o r vo lunteers ac ting in any capacity f or Age n cy. Section 15: Independent Contractor The partie s s tipulate and agree that A gency is n o t a n emp loyee of the T own and is perform in g its duti es he reu nd er as an Indepe nd e nt Contracto r , s upp ly in g its own emp loyees and maintaining its o wn in surance, workers ' compensati o n in s urance and h andling all of it s own inte rn al accounti ng. The T o w n in no way contro ls, di rec ts o r ha s any r es p o nsibility f o r the action s of Agency . Sec tion 16: Insurance Agen cy agrees to: A . Obtain in s uran ce covera ge o f th e t ypes a nd amo u n ts requi red in thi s Sec ti o n a nd keep s uc h in s ur a n ce coverage in force thro ug hout th e life o f thi s Agreement. Al l po li cies wi ll contain 5 Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT an endorsement providing that written notice be given to th e Town at least thirty (30) calendar days prior to termination, cancel lati on, or reduction in coverage in any policy. B. The Compre h ensive General Liability Insurance policy will in cl ud e the Town as an additional in sured w ith respect to liability arising out of the performance of this Agree m ent. C. Agency wi ll provide and maintain minimum insurance limits as follows: COVERAGE AFFORDED I. Workers' Compensation 2. E mplo yer's Liability 3. Comprehensive General Liability In s uranc e -- In c ludin g: (I) Products and Completed Operations (2) Blanket Contractual LIMITS OF LIABILITY Statute $100,000 $1,000,000 -Bodily Injury and Combined Si ng le Limit $100 ,000 Property Damage D. Agency shall adequately insure it sel f against clai m s based upon unlawful discrimination and violatio n of c i vi l ri g ht s. Th e cost of this insurance s hall be borne by Agency. Section 17. Use of the Town Logo The Town Logo shall be used for the recognition of th e Town's contribution to Agency only. Section 18 : Conflict oflnterest Th is Agreement is s ubject to the conflict of interest provisions of A.R.S. § 38-5 1 I , et seq . IN WITNESS WHEREOF, the parties hereto have executed thi s Agreement as of the date first above written. 6 TOWN OF ORO VALLEY, a municipal corporation Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT ATTEST: . Bower , as Town Clerk and not personally Date: to l iP /ILl 7 7 APPROVED AS TO FORM: ~a Tobin Sidles, as Legal Se rvices Director and not personall y Date:_JUG'-f-!-.L?,I-+!;--iI1 __ _ GREATER ORO VALLEY CHAMBER OF COMMERCE., a non-pro fit Co rp oration Agency Repre s entative and no t perso nall y Title T'1l"~.bJea 1--/ c. ~o State of Ar izona ) ) ss. Co unty of ) Iii On this Iv day of ~{~ ,20 14 ,D(J.(lIIl · ~,knownt o m e(o be th e per so n whose name is s ub scr ibed (0 the with in in strum ent, perso nally appeared before m e and acknowled ged tha t he/she executej the sa me fo r the purposes co ntained. Given under m y hand and sea l on ~Vvu..-,. l'O ,20 14. My Co mmi ss ion Expires: '?J /:>1£ / :;2.0 I 'f • 7 • OFFICIAL SEAL · " Teresa Bracamontf' $; .; NotarY Public -Ari zon a > Pima County >~. M Commission Ex Ir., 3/26 2016 ~. ,,,_~~~~ ....... o.o,.;' 1 QUARTERLY PROGRESS REPORT July 1, 2014 – September 30, 2014 Submitted To: Amanda Jacobs, Economic Development Manager By: Dave Perry, President/CEO In accordance with Resolution No. (R) 14-33 A.Tourism, Visitors Services and General Information The Greater Oro Valley Chamber of Commerce has provided tourism and visitor’s services and information to Town residents and seasonal tourists and anyone indicating an interest in locating a business or residence in the Town over the past three months. Below is data on activity that the Chamber has addressed through this quarter: Category July 2014 Aug 2014 Sept 2014 Total 1. Business Retention Site Visits 1 1 2 4 2. OV Dollars Distribution $50 0 $50 $100 3. Ribbon Cuttings 2 0 1 3 4. Breakfasts, lunches, mixers 4 10 80 94 5. Relocation Packages 14 48 4 66 1. The Chamber President and/or staff attended Business Retention Site Visits with the following businesses: Desert Springs Gracious Retirement Living, Mutual of Omaha Bank, Villas at San Dorado and Panera Bread. 2. OV Dollars: The Chamber is responsible for activating and distributing $10,000 in OV Dollars cards this fiscal year. This quarter the Chamber activated 4 cards totaling $100. 3. Ribbon cuttings/ground breakings were held for Dickey’s Barbecue on July 14, HSL Properties’ Encantada at Steam Pump apartment project on July 19, and the Villas at San Dorado on Sept. 5.The Chamber also helped Red Lion Inn & Suites celebrate its new branding at an August event. 4. 94 Town officials took advantage of the free Chamber breakfasts, luncheons and mixers. 5. 66 relocation packages were distributed in the first quarter. Additional Information The Chamber hosted the Oro Valley State of the Town luncheon on Friday, Sept. 12.We had 580 guests.The Town of Oro Valley purchased 80 tickets to that event, at a cost of $4,400. The Chamber also hosted its Annual Meeting / Awards breakfast on Friday, Aug. 8.The Town of Oro Valley purchased 10 tickets to that event at a cost of $300. We also made courtesy calls with town staff in early July to talk about sign rules in the newly annexed area west of Oracle and north of Ina;had a July 29 meeting with town staff to strategize about Oro Valley Dollars; worked with planning staff on the October economic development forum that was part of Your Voice Our Future; met with town staff and Visit Tucson to partner together to develop a kids free month campaign in Oro Valley. Town Council Regular Session Item # D. Meeting Date:11/19/2014   Requested by: Amanda Jacobs Submitted By:Amanda Jacobs, Town Manager's Office Department:Town Manager's Office Information SUBJECT: Visit Tucson Quarterly Report: July 1, 2014 - September 30, 2014 RECOMMENDATION: This report is for information only. EXECUTIVE SUMMARY: The FY 2014/15 Financial Participation Agreement (FPA) between the Town of Oro Valley and Visit Tucson (formerly known as the Metropolitan Tucson Convention and Visitors Bureau) stipulates that a quarterly report be compiled by Visit Tucson and submitted to the Economic Development Division and Town Council. The enclosed report satisfies the FPA requirement for the first quarter of FY 2014/15. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: The FY 2014/15 FPA between the Town of Oro Valley and Visit Tucson is $175,000. SUGGESTED MOTION: N/A Attachments MTCVB FPA Visit Tucson First Quarter Report RESOLUTION NO. (R)12-37 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO V ALLEY, ARlZONA, AUTHORlZING AND APPROVING A FINANCIAL PARTICIPATION AGREEMENT BETWEEN THE TOWN OF ORO V ALLEY AND THE METROPOLITAN TUCSON CONVENTION AND VISITORS BUREAU WHEREAS, the Town of Oro Valley is a political subdivi sion of the State of Arizona vested with all associated rights, plivileges and benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, pursuant to A.R.S. § 9-500.11 , th e Town may appropriate public monies for and in connection with economic development activities as long as there is adequate consid eration; and WHEREAS, the Town desire s to continue to promote a busines s environment in Oro Valley that enhances economic vitality and improves the quality oflife for its re s idents; and WHEREAS, th e Town of Oro Valley desires to enter into a Financial Participation Agreement Witll the Metropolitan Tucson Convention and Visitors Bureau (MTCVB); and WHEREAS, it is in the best interest of the Town to en ter into the Financial Participation Agreement with the MTCVB, attached h ereto as Exhibit "A" and incorporated herein by this reference, to set forth the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that: SECTION 1. The F in ancial Participation Agreement between the Town of Oro Valley and tlle Metropolitan Tucson Convention and Visitors Bureau, attached hereto as Exhibit "A", is hereby authorized and approved. SECTION 2. The Mayor and other administrative officials are hereby authori ze d to take such steps as necessary to execute and implement the terms of the Agreement. PASSED AND ADOPTED by the Mayor and Counci l of the Town of Oro Valley, Arizo na this 20th day of June, 2012. TOWN OF ORO V ALLEY Jj, &~/.~ Dr. Satish 1. Hiremath, Mayor ATTEST: APPROVED AS TO FORM : Tobin Ro sen , Town Attomey Date: ~h? ~// 2 Date: _...::6--l.1...::Z1l--"-.L1 ,-,I v'----____ _ 1\l£X1CQtfJ>.ckClPnntcrIAGENDA ITOJ .. ",O(U _ AU1 _ RQo 1 ).)1 dol; 2 EXHIBIT "A" I \PaMm\\fTCV8\fVlOI1·ll\.\rrCVB ResoIu.ion fo. 2012·2011 FlNALdoI: 3 Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT THIS AGREEMENT is made and entered into this r 5+ day of .:Tv I V , 2012 , by and between the Town of Oro Valley, a municipal co rporation , hereinafter [ailed the "Town" and the Metropolitan Tucson Convention and Visitors Bureau, a non-profit corporation , hereinafter called the" Agency". WITNESSETH WHEREAS, it has been determined that the activities of Agency are in the public interest , and are such as to impro ve and promote the public welfare ofthe Town; and WHEREAS, the Mayor and Council have determined that to financially participate in the promotion of the activities of Agency is a public purpose in that the activities confer direct benefit of a general character to a s ignificant part of the public. NOW THEREFORE, in consideration of the mutual covenants and conditions hereinafter set forth, th e partie s hereto do mutually agree as follows: Section 1. Definitions A. Tour Operator -a perso n who arranges and/or organizes groups of people to travel together to a destination and who also organizes tour packages and advertises them for people to buy. B. Travel Agent Impressions -the number of travel agents who would likely read a tour brochure which a tour operator produced to promote tours that he or she organized. Section 2. Statement of Purpose Agency will initiate, implement and administer a comprehensive sales promotion and advertising program to attract an increasin g number of convention delegates and vacationing tourists to the Town, thereby providing revenues to the community through transient rental and sales taxes , and contributing to the overall economic growth and contin ued viability of the tourism and hospitality indu stry. Section 3. Services to be Performed by Agency Agency performance mea sure s outlined below are for FY 20 12-13 (July 1,2012 -June 30 , 2013). The performance measures for FY 2013-14 (July 1, 2013 -June 30 , 2014) will be determined at the end ofFY 2012-13. The performance measures for FY 2014-15 (Jul y 1,20 14 -June 30, 20 \5) will be determined at the end ofFY 2013-2014. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Convention Sales 1. Generate 275 convention sales leads for Oro Valley properties. 2. Conduct 35 customer interaction/site inspections for Oro Valley properties. 3. Confirm.ll convention bookings for future dates for Oro Valley properties. 4. Confirm convention bookings for future dates resulting in 6,000 room nights for Oro Valley properties. Convention Services I. Service a minimwn of25 Oro Valley meetings and conventions. Travel Industrv Sales 1. Generate 35 domestic and international tour program leads and services for Oro Valley properties/venues. 2 . Promote Oro Valley as one of the world 's top leisure destinations to 500 targeted tour operator clients. 3. Generate a minimum of 600,000 tour operators and travel agent impressions via destination product offering in domestic and international tour operator catalogues. Communications 1. Feature Oro Valley within the first 10 pages of the Official MTCVB Visit Guide 2. Reach a minimum of750,000 readers/viewers through editorial placement. 3. Generate publicity w ith an equivalent advertising valu e of at least $20,000.00. Marketing I. Feature Oro Valley 's Aquatic Fac ili ty in the on line edition of the Sports Facility Guide 2 . Generate no less than a total of 75,000 inquiries from high demographic customers in primary markets i .e. (Chicago , Los Angeles, New York) secondary markets (including Denver, San Diego , San Francisco) and Canada . 3. Generate a minimum of 1,250,000 unique visitors to the MTCVB website (wwvv. vi s i IT lIcson.org). 4. Generate 10,000 unique visitors to the Town of Oro Valley's and Oro Valley properties website (www.orovall eyaz.go v) from the MTCVB website (www.visitTucson.org). 5. Town officials may attend trade shows with MTCVB staff at the expense of the Town . General Support 1. Consult with Town staff and officials on tourism sales and marketing initiatives, including , but not limited to , promoting Town venues to special event operators, Mexico marketing, leisure marketing and group sales initiatives. 2 . One Town official will serve on the MTCVB Board of Directors. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Section 4. Services to be Provided by the Town All funding is subject to the Town 's budget appropriations . For this Agreement, up to Seventy Four Thousand Nine Hundred Seventy Dollars ($74,970) shall be allocated to Agency. Section 5. Responsibility for Open Records Agency agrees to open to the public a ll records relating to any funds directly received from the Town that Agency distributes to any organization and /or individual. Section 6. Evaluation Criteria and Reporting A. Agency agrees to submit to the Town , through the Economic Development Division, quarterly reports addressi ng the progress of the Agency in achieving its performance measures li sted in Section 2. Reports shall be submitted to the Economic Development Manager within thirty (30) working days of the end of the calendar quarter. B. Agency agrees to review and present such quarterly reports to the Town Council in open meetings on an "as requested" basis. Section 7. Accountability Agency shall maintain a true and accurate accounting system which meets generally accepted accounting principles, and which is capable of properly accounting for all expenditures and receipts of Agency on a timely basis. In addition, Agency shall maintain evidence of its comp lian ce with the nondiscrimination provisions of this Agreement. Agency shall provide the Finan ce Department of the Town , 15 days after MTCVB Board approval , a copy of the financial audit of Agency 's operations by an independent certified public accountant, along with any management letter and, if applicable, Agency's plan for corrective action. At any time during or after tlle period of this Agreement, the Town Finance Department and/or a Town agent may audit Agency's overall financial operation or compliance with the nondiscrimination clause of this Agreement for the Agreement period. Agency shall provide any financial reports, nondiscrimination policies and procedures or other documentation necessary to accomplish such audits. Section 8. Matching Grants Agency agrees to obtain Mayor and Council approval prior to applying for any matching grants involving the commitment of Town funds . Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Section 9. Nondiscrimination Agency, in its employment policies and practices, in its public accommodations and in its provision of services shall obey all relevant and applicable, federal , state , and local laws , regulations and standards relating to discriminations , biases, and/or limitations, including, but not limited to , Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act of 1990, the Arizona Civil Rights Act , the Arizonans with Disabilities Act, the Human Relations provisions of the Oro Valley Code, and the Mayor and Council policy adopted on September 25, 2000, prohibiting the direct or indirect grant of discretionary Town funds to organizations that have a policy of exclusionary discrimination on the basis of race , color, religion, ancestry, sex, age , disability, national origin, sexual orientation, gender identity , familial status or marital status. See Administrative Guidance Re: Non-Discrimination Policy for Programs Funded by the Town of Oro Valley, attached and incorporated herein by this reference. Section 10. Sub-recipient Funding Agreements Agency agrees to include in all of its sub-recipient funding agreements the nondiscrimination provisions contained in Section 8 herein. Section 11. Term of Agreement This Agreement between parties as described above shall be effective from July 1, 2012 through June 30 , 2015 . A. The Mayor and Council of the Town determine the services of Agency are in the public interest and allocate funds therefore; and B. The parties mutually agree to a scope of serv ices to be provided by Agency in any subsequent fiscal year. At the end of the third fiscal year referred to above, the provisions of this agreement will be subject to review and renegotiations by the Town and the Bureau. Section 12. Payment Withholding, Reduction, or Termination The Town may withhold whole or part of the scheduled payment, reduce , or terminate funding allocations to Agency if: A. Services are not rendered. B. Agency fails to supply information or reports as required. C. Agency is not in compliance with agreed upon disbursement documentation and/or other project performance. D. Agency fails to make required payments to subcontractors. E. The Town has reasonable cause to believe Agency is not In compliance with the nondiscrimination clause ofthis Agreement. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT F. The Mayor and Council fail to appropriate all or part of the funds for thi s Agreement. Such payment reductions or payment termination may result in Agency receiving a lesser total Town allocation under this Agreement than the maximum funding allocated. If reason s for withholding payments other than non-appropriation of funds have been corrected to the satisfaction of the Town, any amounts due shall be processed. The Town will be reimbursed for any funds expended for services not rendered. In addition, Agency shall return to the Town any Town funds provided pursuant to this Agreement that have not been expended by June 30 , 2015. Section 13. Termination of Agreement This Agreement may be terminated at any time by mutual written consent, or by either party giving thirty (30) days written notice to the other party or at such time, as in the opinion of the Town , Agency's performance hereunder is deemed unsatisfactory. Section 14. Method of Payment A. The parties have agreed that Agency will receive from the Town an amount not to exceed $74,970 for FY2012-13. The Agency will receive an amount not to exceed $120,000 for FY2013-14 and an amount not to exceed $175 ,000 for FY2014-15. Disbursement of funds by the Town is subject to the annual appropriation by the Town Council and the limitations of the state budget law . Payments shall be made on a quarterly basis commencing July 1,2012. Payments are to be made within forty (40) days after the close of each preceding quarter. B . It shall be the responsibility of the Agency to obtain funding from sources other than the Town. Financial participation agreements with other governments and government agencies, grants, donations , memberships and any other sources of funding as may become available from time to time shall be included as part of the annual budget submission. Section 15. Indemnification Agency agrees to indemnify , defend and save harmless the Town, its Mayor and Council, appointed boards, committees, and commissions , officers , employees, and insurance carriers, individually and collectively , from all losses, claims, suits, demands, expenses, subrogations, attorney's fees, or actions of any kind and nature resulting from personal injury to any person, including employees of Agency or of any subcontractor employed by Agency (including bodily injury and death); claims based upon discrimination and/or violation of civil rights; or damages to any property, arising or alleged to have arisen out of the work to be performed hereunder, except any such injury or damages arising out of the sole negligence of the Town , its officers, agents, or employees. Workers' Compensation insurance and/or self-insurance carried by the Town do not apply to employees or volunteers acting in any capacity for Agency. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT Section 16. Insurance Agency agrees to: A. Obtain insurance coverage ofthe types and amounts required in this Section and keep such insurance coverage in force throughout the life of this Agreement. All policies will contain an endorsement providing that written notice be given to the Town at least thirty (30) calendar days prior to termination , cancellation, or reduction in coverage in any policy. B. The Comprehensive General Liability Insurance policy will include the Town as an additional insured with respect to liability arising out of the performance of this Agreement. C. Agency will provide and maintain minimum insurance limits as follows: COVERAGE AFFORDED I. Workers ' Compensation 2. Employer's Liability 3. Comprehensive General Liability Insurance -- Including: (I) Products and Completed Operations (2) Blanket Contractual LIMITS OF LIABILITY Statute $100 ,000 $1 ,000,000 -Bodily Injury and Combined Single Limit $100 ,000 Property Damage D . Agency shall adeq uate ly in sure it se lf against claims based upon unlawful discrimination and violat ion of civi l rights. The cost of this insurance sha ll be borne by Agency. Section 17. Use of the Town Logo The Town Logo shall be used for the recognition of the Town's contribution to Agency only. Section 18. Conflict ofInterest This Agreement is subject to the conflict of interest provisions of A.R.S . § 38-511, ef seq. Town of Oro Valley FINANCIAL PARTICIPATION AGREEMENT IN WITNESS WHEREOF, the parties hereto have exec uted thi s Agreeme nt as of th e date first above written . TOWN OF ORO V ALLEY, a municipal corporation a,~t~AbVC5 ATTEST: Julie K . Bower, as T wn Cle rk and not perso nall y Date: dO? I,~ , Dr. SatiSLHinlm , aSMayor and not perso nally APPROVED AS TO FORM: -/ ~ ? <:::::: Tobin Ro sen, as Town Attorney and not p erso nall y Date: 1lLll1.. METROPOLITAN TUCSON CONVENTION AND VISITORS BUREAU , a non-profit Co rp orati on ~±hU Agency Repre se ntative and not personally State of Ari zo na ) ) ss . Co unty of t'I(~rr ) _ _ On thi sdJ day of .J L{ ~ ,20 12, 8 j13EdVT t;. D ~I <AI1l> , known to me to be the person whose name sub scnbed to th e w lthm mstrument , personally appeared before me and acknow ledge d that he/she exec ut ed the same for the purpo ses conta in ed . Given und er my hand and sea l on ,Th lj ;),3 ,20 12. ~ My Commiss ion Ex pire s: t /' q /,p, 0/0 t QUARTERLY PROGRESS REPORT July through September 2014 Submitted To: Amanda Jacobs, Economic Development Manager By: Brent DeRaad, President/CEO In accordance with Resolution No. (R) 12-37 Visit Tucson will initiate, implement and administer a comprehensive sales, promotion and advertising program to attract an increasing number of convention delegates and vacationing tourists to the Town, thereby providing revenues to the community through transient rental and sales taxes, and contributing to the overall economic growth and continued viability of the tourism and hospitality industry. Below is data on activity that Visit Tucson has addressed through this quarter and fiscal year. Ongoing focuses for Visit Tucson will be attracting meetings and leisure travelers to Hilton El Conquistador and other Town hotels, bringing competitions to the Oro Valley Aquatic Center, endurance events to the Town and marketing attractions, including Tohono Chul Park. Key Measures of Performance Adopted FY 2015 Current Quarter FYTD 2015 FYTD 2014 Convention Sales Sales Leads 255 80 80 77 Site Inspections 28 9 9 9 Future Bookings 23 11 11 6 Room Nights of Future Bookings 10,500 3,209 3,209 3,210 Travel Industry Sales Leads/Services 35 13 13 6 Promote to Targeted Tour Operator Clients 500 313 313 232 Impressions Via Tour Operator Catalogs 750,000 964,100 964,100 3,000 Marketing Unique Visitors to Visit Tucson Website 1 M 325,468 325,468 231,669 Unique Visitors to Oro Valley via Visit Tucson Website 20,000 7,952 7,952 1,935 Visit Tucson’s 2014-15 Budgeted Revenue Budget Percentage Pima County: $3,200,000 45% City of Tucson: $2,900,000 41% Town of Oro Valley: $175,000 2% Pascua Yaqui Nation: $75,000 1% Tohono O’odham Nation: $75,000 1% Private Sector: $690,850 10% Total: $7,115,850 100% July-September 2014 Oro Valley Highlights Page 2 Additional 2014-15 Visit Tucson Performance Measures 1. Oro Valley will be featured in the Official Visitors Guide, along with the surrounding jurisdictions. Result: The 2015 Official Visitors Guide will be published later this year. The initial proof we’re reviewing features Hilton El Conquistador Resort, Tohono Chul, Catalina State Park, Oro Valley Aquatic Center and The Golf Club at Vistoso. 2. Provide Oro Valley with a minimum of a ½-page ad in Official Visitors Guide. Result: We will provide Oro Valley with a ½-page ad and will follow up once the guide is published with the location of the advertisement. 3. Promote Oro Valley events and attractions on Visit Tucson’s website and social media sites. Results: Visit Tucson promoted Saturday Market – Steam Pump Ranch on our website. http://www.visittucson.org/articles/view/Fundraising-Dinner-for-Heritage-Foods- Festival/1048/?fromMenu=1181. What’s New in Tucson featured the Tucson Marathon. http://www.visittucson.org/articles/view/What-s-New-in-Tucson---September- 2014/1069/?fromMenu=1181. Following is a Visit Tucson Facebook post from August 2014. Two additional Oro Valley-related posts were placed during the first quarter, as well. July-September 2014 Oro Valley Highlights Page 3 4. Feature the Oro Valley Aquatic Center in Visit Tucson’s online sports facility guide. Result: Visit Tucson featured the Oro Valley Aquatic Center in Visit Tucson Sports’ online sports facility guide throughout the first quarter of the 2014-15 fiscal year: http://www.visittucson.org/sports/facilities/aquaov/ 5. Town officials may attend trade shows with Visit Tucson staff at the expense of the Town, except for the United States Sports Convention. Visit Tucson will cover the registration fees for Town officials. Result: Town officials did not join Visit Tucson staff at any trade shows between July 1 and Sept. 30, 2014. 6. Host www.visitorovalley.org and update the site based on information provided by the Town’s Economic Development Manager or Webmaster. Result: A thorough list of accommodations, arts & entertainment, outdoor recreation and restaurants is listed on the website. We will gladly add requested information throughout the year. Outdoor-recreation was updated. 7. Provide total tourism-based direct spending and total tourism-based impact numbers from Visit Tucson Sports events held in Oro Valley. Result: No sports events tied to Visit Tucson were held in Oro Valley between July and September 2014. 8. Rebate 5% ($8,750) of Oro Valley’s 2014-15 investment in Visit Tucson into tourism- related activities that benefit the Town. Result: Visit Tucson did not rebate any of Oro Valley’s 2014-15 investment between July and September 2014. 9. Consult with Town staff & officials on tourism sales & marketing initiatives, including, but not limited to, promoting Town venues to special event operators, Mexico & leisure marketing, & group sales initiatives. Result: Allison Cooper, vice president of sales & marketing, met with Amanda Jacobs and others from the Town, including the Oro Valley Chamber of Commerce to discuss the merits of Visit Tucson’s summer campaign for the Town. Angel Natal, Director of Visit Tucson Sports, met several times with Town staff to discuss event opportunities. 10. One Town official will serve on Visit Tucson’s board of directors. Result: Vice Mayor Lou Waters is an active participant on Visit Tucson’s board of directors. Meetings Economic Impact: Per the convention sales metrics listed on page 1, the economic impact of 11 meetings booked between July 1-Sept. 30, 2014 by the Hilton El Conquistador Resort and the Red Lion Inn & Suites Tucson North from Visit Tucson leads is $1,074,959. Town Council Regular Session Item # E. Meeting Date:11/19/2014   Requested by: Bayer Vella Submitted By:Rosevelt Arellano Development Infrastructure Services Department:Development Infrastructure Services Information SUBJECT: Request for approval of conceptual public art for the Copper Health Skilled Nursing Facility located on the northwest corner of Rancho Vistoso and Sun City Boulevards RECOMMENDATION: The Conceptual Design Review Board recommended approval on October 14, 2014, subject to the conditions in Attachment 1. EXECUTIVE SUMMARY: This is a request for approval of Conceptual Public Art for the Copper Health Skilled Nursing Facility (formerly known as Villa Fatima). To meet the public art requirement, the previous owner obtained a public art approval in 2010. Since then, the previous owner sold the property and the new owner wishes to use another art piece.   The applicant has completed a call for artist process and has hired artist, Cecilia Lueza, to install three public art pieces (Attachment 2). The proposed artworks consist of one (1) metal sculpture and two (2) tile mosaic benches.    BACKGROUND OR DETAILED INFORMATION: The Copper Health Skilled Nursing Facility is a commercial development consisting of a 23,000 sq. ft. building. The project is nearing completion and the proposed art is necessary to meet the Town’s 1% Public Art requirement. The proposed artworks conform to the Design Principles and Standards in the Zoning Code. Approvals-To-Date:  2010:   Development Plan and original Conceptual Public Art 2014:   Revised Development Plan  Conceptual Public Art Summary:   The applicant is the first to utilize the Town’s new call for artist process, which was established in January 2014. The process generated over 40 public art applications from both local and national artists. The final public art contract was awarded to Florida-based artist, Cecilia Lueza, to install three (3) public art pieces.   The proposed artworks consist of one (1) freestanding sculpture and two (2) mosaic benches. These artworks are located near the main building entrance which faces an open space area. The application indicates that the proposed artworks are inspired by the colors and shapes of the Sonoran desert and are designed with linear curves and warm, transitioning colors. To ensure durability, a condition has been added requiring that the proposed artworks are treated with a protective sealing solution (i.e. rust treatment and weather seal).   The following is information on the proposed public art:  Install one (1) freestanding sculpture in parking island                  −   Name: “Desert Rose”                  −   Dimensions: 14’ x 4’ (height and width)                  −   Materials: poly-chromed aluminum with a clear finish                  −   Colors: Transitioning colors from red to gold to copper                  −   Cost: $28,970   Install two (2) mosaic benches as planters under porte-cochere                  −   Name: untitled                                   −   Dimensions: 20” x 9’ x 2’ (height, length and width)                  −   Materials: concrete and tile/ceramic/glass mosaics                  −   Colors: Various shades of red, orange and brown                  −   Cost: $1,250  Required art budget: $27,410 Proposed art budget: $30,220 ($28,970 + $1,250)  It is worth noting that the proposed benches contain a simple mosaic design which may not be considered an artistic expression. Based on the fact that the value of the proposed benches ($1,250) is not required for the 1% public art requirement, the CDRB has recommended approval of the benches.   Detailed analysis regarding conformance of the proposed Conceptual Public Art design in relation to the Design Principles and applicable Design Standards is provided in the attached CDRB staff report (Attachment 3).   Conceptual Design Review Board Review:   The Conceptual Public Art was considered by the CDRB at their October 14th meeting. The issues discussed at the meeting included the proposed materials and maintenance. The CDRB found the Conceptual Public Art to be in conformance with the applicable Design Principles and Standards, and has recommended approval, subject to the conditions in Attachment 1.   A copy of the draft CDRB minutes are included as Attachment 4.   Public Comment:   Notice was provided to the following:  Homeowners Association mailing Town Hall and website posting FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve the Conceptual Public Art for the Copper Health Skilled Nursing Facility, subject to I MOVE to approve the Conceptual Public Art for the Copper Health Skilled Nursing Facility, subject to the conditions in Attachment 1, finding that the Conceptual Public Art meets applicable Design Principles and Standards.   OR   I MOVE to deny the Conceptual Public Art for the Copper Health Skilled Nursing Facility, finding that the Conceptual Public Art does not meet applicable Design Principles and Standards. Attachments Attachment 1 - Conditions of Approval Attachment 2 - Application Attachment 3 - CDRB Staff Report Attachment 4 - Draft CDRB Meeting Minutes Attachment 1 Copper Health Senior Care Facility Conceptual Public Art Conditions of Approval 1. The proposed artworks shall be treated with a protective sealing solution to ensure durability. 2. The applicant shall install a small metal plaque containing the artist’s name, name of the artwork, installation date, and recognition of the Town’s Public Art requirement. Attachment 2 COPPER HEALTH ORO VALLEY CONCEPTUAL PROPOSAL 1% FOR PUBLIC ART August 23, 2014 Development and Infrastructure Services Pl a nn ing Div is io n 11000 N La Ca nada Drive , Oro Va lley, Ar izo na 85737 • 520-229-48 15 • 520-7 42-1022 (Faxl NOTICE TO APPLICANT It is the applican t/owner 's responsibility to ensure all private rules and regulations of the subdivision are adhered to. Conta ct your HOA or property management company to determine all applicable requirements. Initials __ _ APPLICATION FORM OV Case # (Office Use Only ):_O'-v'-1co2-'C1o'--0:..:3 ________________________ _ Application Type :_P_ub_l_ic_A_rt __________________________________ _ A. Project ManagerlDeveloper Name: Terry McNellis Firm : Copp er Sands, Inc . Add ress : 3602 E. Greenway Ro ad, Suite 104 City: Phoenix State: Arizona Zip:,.,:;;850:::;,::3=:-2===-::-___ _ Telephone: 612 -991 -9062 cell phone Fax: 602 -368 -82 11 Email: gtmcnellis@stcroixre.com B. Property Owner (s ), if more than one owner , attach list Name: Copper Healt h of Oro Vall ey, LLC Firm : Copper Healt h of Oro Va lley, Ll C Address : 3602 E. Greenway Road, Su ite 104 City: Ph oenix State: Arizona Zip:-..::;850c::::3=c2_.,--_____ _ Telephone: 612 -991 -9062 cell phone Fax: 602-368-82 11 Email: gtmcnelli s@s tcroixre.com C. Subject Property ParcellTax Code: APN 223 -03 -352A Legal Description /Property Address : 1119 East Rancho Vist oso Blvd ., O ro Valley, A Z 85755 Area of property: 1.70 Acres 04.1 65 SF) Existing Zoning: C -1 Commercial District /PAD Proposed Zoning :--",C,:-.':1 =_-:-:-:-:-__ -:-::-:-:-____ _ Is Proposed Zoning in conformance with General Plan designation? [[ N/A [x ] Ves [ ] No General Plan Designation: Planned Area Development Existing Land Use: Commercial Proposed Land Use:""'C"'o"m"'m"e"'rc"'ia"'I ________ _ D. Previous Applications Relating To This Property OV8-_______ _ OV9-_______ _ OV10-_______ _ OV11-______ _ OV12-06-06B OV13-· ______ _ E. Reason For Request This application is true and correct to the best of my knowledge. I am the owner of the above described property or have been authorized by the owner to make this application. Date Signature NARRATIVE DESCRIPTION Narrative description of the proposed art project including: intent and vision of the design, placement of art, and the commissioning of a project artist, as well as how the proposed artwork fits into the site plan and overall design theme of the project. Please note, conformance with the Oro Valley Zoning Code Revised definition of “public artwork” must be achieved. COPPER HEALTH ORO VALLEY Copper Health Oro Valley, 1119 E. Rancho Vistoso Blvd., Oro Valley, AZ Brief Overview of Copper Health Oro Valley Copper Health Oro Valley will be licensed as a skilled nursing home and will also be licensed under Medicare. While we are able to provide all levels of care with the exception of dementia, our primary focus will be on "transitional care". This is care for individuals who have suffered a medical event that generally requires hospitalization. Our role is to assist these individuals to return to full health and functionality. We will provide physical therapy as well as occupational and speech therapy. We will also provide respite, hospice and skilled care, as requested. Copper Health Oro Valley will provide individualized health care in a "concierge" fashion. All services are directed on a case by case basis and food and care will be available on demand. This facility will have first class finish treatments and many of the units and common areas offer spectacular views of the Catalina Mountains. http://www.copperhealthorovalley.com/ Copper Health worked with local administrative partner the Southern Arizona Arts and Cultural Alliance to administer a national and locally Open Call to Artists, Request for Qualifications. Over 40 local and national artists applied for consideration for the project. The 40 applications and resumes were reviewed, of which 3 final artists were selected. Each artist prepared a comprehensive proposal based on the allocated budget. Based on the comprehensive proposals submitted by each artist and artist team, the final project was awarded to artist Cecialia Lueza. A final project proposal to incorporate integrated seating, as well as a main sculptural focal piece, were selected for the Oro Valley development project. Selected Artist: Cecilia Lueza SCULPTURE DESCRIPTION / CHARACTERISTICS Identify typical art characteristics that illustrate the use and style of the art, including scale drawing, dimension, height, materials and color palette, and if the art is to be freestanding, integrated, and/or functional. The main sculpture is Inspired by the shapes and colors we find in nature. Its purpose is to enhance and brighten the appearance of the building while adding a welcoming feeling to the property. The main sculpture is comprised of four individual tapered vertical polychromed aluminum pieces attached to each other at the base. As they sprout upwards they coalesce into individual curved forms. Their wide ranging color palette transitions from red at the base all the way through to gold and copper at the top. The sculpture is freestanding and has its own steel pedestal that mounts directly to the concrete base with lag bolts. Once the concrete pad with base bolts has been installed, the sculpture would be lower into place with a small crane. Then, nuts and washers will be secured into the base bolts. The fully exposed art sculpture has its base and supporting foundation, inside of a curbed and separated landscape island. By doing this the artist has provided for the public safety by not hindering or obstructing any adjacent vehicle traffic circulation, or obscuring vehicle site visibility. Dimensions: 14 feet high (including base), 4 feet in diameter. Materials: Polychrome aluminum panels. Concrete base. The sculpture is not protected from the elements and is designed to withstand harsh weather conditions, as it is fully exposed. 14 feet 4 feet Copper Health Nursing Facility Free-standing sculpture "Desert Rose " Polychrome aluminum, clear finishes . Color palette transitions from red at the base all the way through to gold and copper at the top . Dimensions : 14' x 4 ' x 3 ' !1 .Sfeet Ceci lia Lueza 2014 INTEGRATED BENCHES DESCRIPTION Two pigmented concrete benches with mosaic accents embedded. The benches will be integrated into the planters located at the buildings’s main entrance. The benches are protected from outdoor elements by being under the cover of the Porte-Cochere. The main structural supports for the benches have been integrated into the structural walls of the building, which provides for Public Safety. These benches cannot fall over or be relocated/repositioned to become a hindrance to the entrance/exit path at the front entry doors of the building. As per ADA requirements, the benchʼs seat area would be 20 inches above finish floor elevation, the depth from front to back would be 24 inches. The tile/ceramic/glass mosaics would be in warm colors as seen in the images, their top surfaces would be sand blasted as well as the rest of the concrete surface/seat area with a fine grit media so as to assure a slip-resistant surface so as to comply with ADA 4.37.7. Materials: Pigmented concrete, mosaic tiles. ~ " ~ I---~ • " " " j--_--I LOCATION The location of public artwork shall be indicated on the Conceptual Site Plan (on 11”x17” paper). If the artwork is incorporated on or adjacent to an exterior building elevation, provide architecture renderings. Copies of the applicable plan are required. ~ .~ n Ii ";;i· ..... ' .... ; " 1) ~~ • • : ~'t' ,~ 'f" , , ,ol -. ':' , . , • ':1'" ' •. ' 1.1 , ·;~i ·; .-., . ..... '-':'·,i." ",'I ; .,.' '." -+", .• ,' • • -.. , ., -, , , . '" . . • ...... • • • " ., • • • IMPLEMENTATION TIMELINE Sample Timeline from date of acceptance ARTWORK INSTALLATION SCHEDULE 1 week from date of approval Shipping of benches 2 weeks later Benches installation complete 2 months from date of approval Transportation of sculpture 1 week later Sculpture installation complete ESTIMATE OF PUBLIC ART VALUE / BUDGET Preliminary estimate of public art commitment calculated with 1% of the building permit valuation (construction cost) for the total project, including all phases of a multi-phase project. Total Required 1% for Public Art Budget $27,410 (TOV provided assessment) SAACA Administration Fee $ 1,500 Artist Selection (Request for Proposals) $ 600 Total Artist Budget $24,870 Other Developer Costs (Drawings and Staff, etc) $ 1,000 Redesigned corner planters to integrate Public Art Bench Seat with raised planter and basin (SKA-10) $ 1,250 Supplemental Materials - Public Art documentation, meetings, written narratives, created misc. drawings for submission package $ 750 Structural Engineering for footing and wind resistance $ 250 TOTAL $30,220 ARTIST BREAKDOWN Concept design $500 Materials: Benches: $1,250 Sculpture: $2,600 Fabrication $6,300 Engineering $2,000 Insurance $1,050 Transportation $2,800 Installation $1,500 Travel expenses $2,370 Project documentation $500 Artist fee $4,000 TOTAL ARTIST BREAKDOWN / CONTRACT $ 24,870 COMPLIANCE STATEMENT / SAFETY A statement addressing compliance with each of the review criteria specified in the Oro Valley Zoning Code Section 27.3.G (Review Criteria) Provide a narrative depicting the installation of the artwork, how the artwork will be protected, and provide for public safety. Please submit a graphic if necessary. The proposed artworks shall not hinder public safety. The sculpture will be anchored to a concrete foundation base to insure stability and safety. The benches will be integrated into the planters located at the buildings’s main entrance. All elements of this project will be child friendly from the sculpture to the benches. All corners will be smooth and rounded in order to ensure safety to the public. The main sculpture is inspired by the shapes and colors we find in the Arizona landscape. Its purpose is to enhance and brighten the appearance of the building while adding a welcoming feeling to the property. The main sculpture is comprised of four individual tapered vertical polychromed aluminum pieces attached to each other at the base. As they sprout upwards they coalesce into individual curved forms. Its color palette transitions from red at the base all the way through to gold and copper at the top. The sculpture has its base and supporting foundation, inside of a curbed and separated landscape island. By doing this the artist has provided for the public safety by not hindering or obstructing any adjacent vehicle traffic circulation, or obscuring vehicle site visibility. The sculpture is not protected from the elements and is designed to withstand harsh weather conditions, as it is fully exposed. The benches are protected from outdoor elements by being under the cover of the Porte-Cochere. The main structural supports for the benches have been integrated into the structural walls of the building, which provides for Public Safety. These benches cannot fall over or be relocated/repositioned to become a hindrance to the entrance/exit path at the front entry doors of the building. The materials for the benches are pigmented concrete with mosaic accents embedded. The artworks are distinctive pieces that will integrate with the site components as its design elements will compliment the architectural characteristics of the building. The artworks will be placed in a highly visible location that is not obstructed by trees, shrubs or any other objects. These artworks will definitely enhance the aesthetic value of the building as they are designed to incorporate the colors and textural elements of the southwest desert as well as the building’s color scheme in a contemporary design. The sculpture will be located inside of a curbed and separated landscape island. This will prevent any potential obstruction from matured plants. It is located in front of the building buffered by sidewalks and the parking area and therefore is protected from any potential obstructions from future construction. Artist, Cecilia Lueza certifies that the art works are original designs, are unique and have been designed specifically for the Copper Health Nursing Facility. The final design was developed with input from the architectural elements of the Copper Health Nursing Facility building. Thus, creating an art piece(s) that integrates and complements the architecture of the Copper Health Nursing Facility and the Arizona landscape. ARTIST(S) BIOGRAPHY Please note, conformance with the Oro Valley Zoning Code Revised, definition of “artist” must be depicted. Cecilia Lueza Florida based artist Cecilia Lueza creates vibrant public art pieces in a varying range of artistic mediums. From traditional media like painting and sculpture- in wood, metal, polyurethane, and fiberglass- to much more recent resources, like mosaic and mural art. Since 2000 she has been working on a variety of site-specific art projects and public art projects as well as private and public art commissions in many cities throughout the United States. She has proven experience in design concept, fabrication and installation of large-scale exterior artworks. She also has demonstrated the ability to successfully collaborate with government agencies, design teams, architects, art consultants, developers, engineers, and fabricators and bring the job in on time as promised. Her work is part of many public and private collections in Miami, Fort Lauderdale, Indianapolis, Washington DC, Rockville MD, Chattanooga TN, Pensacola FL, among others. In the last year she completed three public art pieces in Washington DC , Miami, and Atlanta. Art Samples / Previous Works Conceptual Public Art ATTACHMENT 3 Conceptual Design Review Board Staff Report CASE NUMBER : MEETING DATE: AGENDA ITEM: STAFF CONTACT: Applicant: Request : Location: Recommendation : SUMMARY: OV5 14-002 October 14, 2014 4 Rose ve lt Arellano, Pl anne r r are llano@orova ll eyaz.qo v (520) 229-4817 Terry McNell is, Copper Sands Conceptual Public Art for Copper Health Skilled Nursinq Facility Nort hwest corner of Sun City and Ran cho Vis toso Bou leva rds Approve r equested Publ ic Artwork with co nditi ons Th e applicant proposes public art for th e Copper Hea lth Skilled Nursing Facility (fo rmerly known as Villa Fatima), currently under construction at the northea st corner of Ran cho Vis to so and Sun City Boule vards (see Attachment 1). To meet the public art requirement, th e previous owner obta ined ap pro val for public art in 2010, which was not in stal led. Th e new ow ners preferred a different style of art and th erefore a new application is requ ired. To repl ace the previo us artwork, th e app licant has co mpl eted a Call for Arti st Process a nd has hired artis t, Cecilia Lu eza, to in stal l three pieces of art. Th e proposed artworks cons ist of one (1) free sta nding sc ulpture and two (2) mosaic be nches. Th e propo sed scu lpture is e ntitled "Desert Rose" and is created from poly-ch rome alum inum. Th e p roposed benches are unt itled and are crea ted from concrete and til e, ce ram ic and glass mo sa ic pieces . The proposed artworks are located nea r th e main building entrance w hi ch faces an open space area . A site plan show in g the proposed art loca ti ons is in cluded as Attachm e nt 2. Th e app licant's desc ription of the prop osed artworks is pro vid ed as Attachment 3. BACKGROUND I DETAIL INFORMATION: Previous Approva ls: • 20 10: De ve lopment Pl an and original Conceptua l Public Art • 2014: R evise d Development Plan Request Details: • Ins tall one (1) freestanding sc ulpture in parking island OV514-002 Copper Health SkiUed Nursing Facility Conceptual Design Review Board Staff Report Name: "Desert Rose" Dimensions: 14' x 4 ' (height and width) -Materials: poly-chromed aluminum with a clear finish Colors: Transitioning colors from red to gold to copper -Total cost: $28 ,970 • Install two (2) mosaic benches as planters under porte-cochere Name: untitled Dimensions: 20" x 9' x 2 ' (height, length and width) Materials: concrete and tile/ceramic/glass mosaics -Colors: Various shades of red, orange and brown -Total cost: $1,250 • Building permit valuation : $2,741,000 • Required art budget: $27,410 • Proposed art budget: $30,220 DISCUSSION / ANALYSIS: Page 2 of5 The Copper Health Skilled Nursing Facility is a partially constructed development consisting of a 23,000 sq. ft. building. The project is nearing completion and the proposed art is necessary to meet the Town 's 1 % Public Art requirement. This public art is the first to utilize the Town 's new Call for Artist process, established in January, 2014. The applicant completed the Call for Artist process, and received over 40 public art applications from both local and national artists. The final public art contract was awarded to Florida based artist, Cecilia Lueza, The proposed artworks have been evaluated with the Design Principles and Design Standards in the Zoning Code as provided below . Design Principle Analysis The Design Principles contained in Section 27.3.H provide the primary guidance for evaluating Public Art . Principles are shown below in italics, followed by staff commentary. Qua/itv: Artwork demonstrates originality, artistic quality, and excellence in design and craftsmanship; to be demonstrated through renderings, explanation of construction, materials, and artist resume. Staff Commentary: The applicant indicates that the proposed artworks are originals pieces designed to withstand the desert environment. The proposed benches are located under a porte-cochere and will be protected from the harsh desert environment. The proposed sculpture will be exposed to rain and sun because it is located in a parking island. Response to Context: Artworks should be appropriate in scale, material, form and content for the immediate and general social and physical environments with which they are to relate. Staff Commentary: The applicant indicates that the proposed artworks are inspired by the colors and shapes of the Sonoran desert and are designed with linear curves and warm , transitioning colors which resemble desert flora and warm weather climate . The 14' height of the sculpture is appropriate in scale with the Single-story nursing facility. The desert inspired theme is appropriate and relates to the Sonoran Desert and context of the natural area. OV514-002 Copper Health Skilled Nursing Facility Conceptual Design Review Board Staff Report Page 3 of5 Durabilitv: Consideration should be given to structural and surface integrity, permanence, and protection against theft, vandalism , weathering, and excessive maintenance and repair costs. Staff Commentary: The location and construction of the proposed artworks reduce the chance of being vandalized and stolen for the following reasons: o The proposed artworks are located in front of the main building entrance where surveillance is generally higher than other parts of the site. o The proposed artworks are securely mounted to a concrete base or structural wa lls of the building. To ensure durability, a condition has been added requIring that the proposed artworks are treated with a protective sealing solution (i.e. rust treatment and weather seal). Integration: Where possible, in addition to meeting aesthetic requirements , artworks should also serve to establish focal points, modify, enhance or define specific spaces or establish identity. Staff Commentarv: The proposed mosaic benches will be in tegrated into the front of the building as planters near the front entrance to the facility. The proposed sculpture is fourteen (14') tall and is located in the front parking lot on the main drive aisle. Due to the height of the sculpture and location of all three artworks at prominent locations, the proposed art will create a focal point and sense of arrival for patients and visitors. Safety: Artworks should not present a hazard or create unsafe conditions. Staff Commentary: The proposed artworks will not negatively impact public safety for the following reasons: o The proposed artworks will have smooth and rounded edges. o The proposed sculpture will be installed in an area of the parking island which does not affect dri ve r visibility (i.e. not within a sight visibility triangle). o To better serve the skilled nursing fa cility, the proposed benches will be slip-resistant and designed to mee t the dimensional requ irements of the American Disability Act. Diversity: Artworks shou ld contribute to a diversity of style, scale, media, artists, community values and forms of expression within the Town. Staff Commentary: The proposed artworks are designed with linear curves and warm, transition ing colors which resemble the desert flora and wa rm weather climate. Due to their unique materials , colors and designs, the proposed artworks will add to the diversity and style of public art and do not duplicate other artworks found in the Town. Visibility: Artworks should be visible and accessible for the purposes of public enjoyment and security, considering pedestrian and vehicular traffic, lighting, active hours on site and future development and vegetation growth. Staff Commentary : T he proposed art will be visible to the publ ic because the y are located outside and near the front building entrance . Due to its height, visibi lity of the proposed OVS14-002 Copper Health SkiUed Nursing Facility Conceptual Design Review Board Staff Report Page 4 ofS sculpture will not be obscured by the surrounding landscaping which consists of small shrubs , accents and ground cover plants. Feasibility: Consideration should be given to the likelihood of successful completion of the artwork. Factors to be considered include but are not limited to: project budget, timeline , artist's experience and soundness of materials . Staff Commentary: The proposed artworks will likely be installed because the project is nearing completion , and the public art is required prior to the issuance of a Final Certificate of Occupancy. Advertising Elements : Public art shall not reflect or include advertising elements of a business or corporation including colors, graphics, logos or other representations of corporate identity Staff Commentary: The proposed artworks do not contain elements of corporate advertising. To better recognize the Town 's public art collection , a condition requiring a small metal plaque containing the artist's name, name of the artwork, installation date and recognition of the Town 's Public Art requirement has been added. Design Standards Analysis The DeSign Standards contained in Addendum "A" provide the secondary guidance for evaluating Conceptual Public Art. The Design Standard below is shown in italics, followed by staff commentary. Public art shall be integrated into the overall design of the project and shall be located in areas of high visibility and use such as courtyards, seating areas, and along public roadways . Staff Commentary: The proposed artworks will be located at the front of the building and in areas of high visibility. Due to their height and /or location, the proposed artworks will be highly visible , meeting the above Design Standard. SUMMARY/CONCLUSION The applicant's request includes the installation of one (1) metal sculpture and two (2) mosaic benches. In staff's opinion, the proposed artworks are well suited for the site based on its relation to the project design and natural context. The proposed art meets the public art prinCiples and the 1 % construction cost of the building permit valuation. RECOMMENDATION: Based on the following findings: • The request is consistent with the Design Principles and Design Standards. It is recommended that the Conceptual Design Review Board take the following action: OVS14-002 Copper Health Skilled Nursing Facility Conceptual Design Review Board Staff Report Page 5 of 5 Recommend approval to the Town Council of the requested Conceptual Public Art under case OV514-002, subject to the condition below. SUGGESTED MOTIONS: I move to recommend approval of the Conceptual Public Art for the Copper Health Skilled Nursing Facility, based on the finding that the proposed public artworks are consistent with the DeSign Principles and Design Standards, subject to the conditions in Attachment 4. OR I move to recommend denial of the Conceptual Public Art for the Copper Health Skilled Nursing Facility, as it does not meet ___________ _ ATTACHMENTS: 1. Location Map 2 . Site Plan 3. Application 4. Conditions of approval Bayer Vella, Planning Manager I • Attachment 4 MINUTES ORO VALLEY CONCEPTUAL DESIGN REVIEW BOARD REGULAR SESSION OCTOBER 14 , 2014 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Chairman Eggerding called the Regular Session of the Conceptual Design Review Board at 6 :00 PM . ROLL CALL PRESENT: ABSENT: ALSO PRESENT : CALL TO AUDIENCE - Richard Eggerding, Chairman Bruce Wychoff, Vice Chairman Sarah Chen , Member Nathan Basken , Member Jacob Herrington , Member Harold Linton , Member Kit Donley , Member Lou Waters , Vice Mayor Joe Hornat , Councilmember There were no speaker requests . COUNCIL LIAISON COMMENTS Vice Mayor, Lou Waters , updated the Board on the following Town Council items: -Modified Review Process associated with the ESLO ordinance , in regards to the Olson Property Rezoning Member Linton arrived to the meeting. REGULAR AGENDA Oc to be r 14, 201 4 Co nce ptual Des ign Rev iew Board Page 1 of 4 1 . REVIEW ANDIOR APPROVAL OF THE SEPTEMBER 9, 2014 REGULAR SESSION MEETING MINUTES MOTION: A motion was made by Bruce Wychoff, Vice Chairman and seconded by Harold Linton , Member to approve the September 9 ,2014 regular session meeting minutes. MOTION carried , 6-0. 2. REQUEST FOR APPROVAL OF SIGN REGULATIONS FOR OUTDOOR ADVERTISING FOR PLACITA DE ORO LOCATED AT TANGERINE ROAD AND FIRST AVENUE, OV314 -002 Patty Hayes, Senior Planning Technician, presented the following: -Applicant's Proposal -Placita De Oro -Wall Sign Colors -Wall Sign Color Change -Monument Sign Changes -Monument Sign Location -Summary and Recommendation Mary Bahmer, with Addisigns , representing the Management Group for Placita De Oro , presented the following : -Narrative -Monument Signs -Existing Monument Signs -Street View -Site Plan MOTION: A motion was made by Sarah Chen , Member and seconded by Jacob Herrington, Member to recommend approval of the Placita De Oro Sign Criteria based on the finding that the proposed Sign Criteria is consistent with the Design Principles . MOTION carried , 6-0 . 3 . REQUEST FOR APPROVAL OF CONCEPTUAL MODEL HOME ARCHITECTURE FOR LENNAR HOMES AT RANCHO VISTOSO NEIGHBORHOOD 10 PARCEL N LOCATED AT THE SOUTHWEST CORNER OF RANCHO VISTOSO BOULEVARD AND VISTOSO HIGHLANDS DRIVE, OV1314-007 Patty Hayes , Senior Planning Technician , presented the following : -Applicant's Proposal Oc t o ber 14, 2014 Co nceptu al Des ign Rev iew Boa rd Pa ge 2 014 -Plan 3575 -3563 -Side Elevations -Rear Elevations -Vicinity Map -Context: Nearby Homes -Summary and Recommendation Kevin Tarbox and James Knight, with Lennar Homes , reviewed points from staff's presentation and made themselves available to answer questions. MOTION: A motion was made by Jacob Herrington , Member and seconded by Nathan Basken , Member to approve the Conceptual Model Home Architecture Design for Lennar Homes at Rancho Vistoso Neighborhood 10 Parcel N based on the finding that the request is consistent with the Design Principles and Design Standards. MOTION carried , 5-1 with Harold Linton, Member opposed. 4 . REQUEST FOR APPROVAL OF CONCEPTUAL PUBLIC ART FOR THE COPPER HEALTH SKILLED NURSING FACILITY, LOCATED ON THE NORTHWEST CORNER OF RANCHO VISTOSO AND SUN CITY BOULEVARDS,OV514-002 Rosevelt Arellano , Planner, presented the following: -Location Map -Copper Health Skilled Nursing -Previously Approved Artwork -Artwork Location -Proposed Benches -Review Tools -Summary/Recommendation Mary Elka , from Copper Health Oro Valley , representing the owner, presented the following: -Selection Process -Cecilia Lueza -Artist -Sculpture Description/Characteristics -Desert Rose -Benches -Location -Artwork Installation Schedule/Sample -Estimated of Public Art Value/Budget -Artist Breakdown -Compliance Statement October 14, 2014 Conceptual Design Review Board Page 3 of 4 MOTION: A motion was made by Nathan Basken , Member and seconded by Sarah Chen , Member to recommend approval of the Conceptual Public Art for the Copper Health Skilled Nursing Facility , based on the finding that the proposed public artworks are consistent with the Design Principles and Design Standards , subject to the conditions in Attachment 4 . Copper Health Senior Care Facility Conceptual Public Art Conditions of Approval 1. The proposed artworks shall be treated with a protective sealing solution to ensure durability . 2 . The applicant shall install a small metal plaque containing the artist's name , name of the artwork, installation date, and recognition of the Town 's Public Art requirement. MOTION carried , 6-0. PLANNING UPDATE (INFORMAITONAL ONLY) Chad Daines , Principal Planner , presented the following : -Update on Stone Canyon Club House approval from Town Council -Upcoming Community Academy -Upcoming neighborhood meetings ADJOURNMENT MOTION: A motion was made by Bruce Wychoff, Vice Chairman and seconded by Jacob Herrington , Member to adjourn the October 14, 2014 Conceptual Design Review · Board meeting at 6:41 PM. MOTION carried , 6-0. Oc t o ber 14, 2014 Conceptual De sign Rev iew Bo ard Pag e 4 of 4 Town Council Regular Session Item # 1. Meeting Date:11/19/2014   Requested by: Julie Bower Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: PUBLIC HEARING:  DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR ALL THE BUZZ CAFE LOCATED AT 12985 N. ORACLE ROAD, SUITE 165 RECOMMENDATION: Staff recommends approval of this liquor license to the Arizona Department of Liquor Licenses and Control for the following reasons: 1.  No protests to this license have been received. 2.  The necessary background investigation was conducted by the Police Department. 3.  The Police Department has no objection to the approval of the Series 12 Liquor License. EXECUTIVE SUMMARY: An application for a new Series 12 (Restaurant) Liquor License has been submitted by Owner/Agent Cathy Roberts for All the Buzz Cafe located at 12985 N. Oracle Road, Suite 165. Ms. Roberts has submitted all necessary paperwork to the Town of Oro Valley and the Arizona Department of Liquor Licenses and Control and has paid all related fees associated with applying for the liquor license ($500 Application Processing Fee). BACKGROUND OR DETAILED INFORMATION: This non-transferable, on-sale retail privileges liquor license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Failure to meet the 40% food requirement shall result in revocation of the license. In accordance with Section 4-201 of the Arizona Revised Statutes, the application was posted for 20 days on the premises of the applicant's property, ending November 5, 2014.  No protests were received during this time period. Police Chief Daniel Sharp completed a standard background check on All the Buzz Cafe and Owner/Agent Cathy Roberts.  Chief Sharp has no objection to the approval of the Series 12 (Restaurant) License. FISCAL IMPACT: Per Ordinance No. (O)11-16, the Town of Oro Valley charges a $500 liquor license application processing fee to cover the costs incurred by the Town to process the application. Per Section 8-2-6 Schedule of the Oro Valley Town Code, persons licensed by the State of Arizona to deal in spirituous liquor within the Town shall pay an annual license fee of $80.00 to the Town. SUGGESTED MOTION: I MOVE to (recommend or deny) approval of the issuance of a Series 12 Liquor License to the Arizona Department of Liquor Licenses and Control for Cathy Roberts and principals for All the Buzz Cafe located at 12985 N. Oracle Road, Suite 165. Attachments All the Buzz Cafe Series 12 Liquor License DANIEL G. SHARP C H I EI' OF PO LI C E TO : M ike Standish FROM: ~ Daniel G. Sharp DAT E : Nov 1,2014 RE: Background In vestigatio n , Applicat ion for Liqu or Licen s e All the Buzz Cafe 12985 N Oracl e Road # 165 On Nov 1,20 14 , the Oro Val ley Po li ce De p a rtm e nt completed the s ta ndard background c heck o n A ll the Buzz Cafe and Own e r/Age nt Cat h y Roberts. T he Oro Va ll ey Police D epartm ent has no o bj ection for the iss uance ofa liqu or li ce n se to A ll the Buzz Cafe at 12985 N. Oracle Road # 165. 11000 N. La Caliad. Drive· Oro Valley, AZ 85737 Phone 520-229-4900 • F.x 520-229-4979 • www.ovpd.org Arizona Department of Liquor Licenses and Control 800 West Washif]gtbn, 5th Floor Phoenix, Arizbna 85007 www.azliquor.gov 602-542-5141 APPLICATION FOR LIQUOR LICENSE OCT 14'14PM 4:17 T OV . ' TYPEOR PRINT WITH BLACK INK .' ~i Notice: Effective Nov. 1, 1997. All Owners. Agents. Partners. Stockholders. Officers. or Managers actively invotved in the day to day operations of ~ the business must attend a Department approved liquor law trajning·course or provide proof of attendance within the last five years. See 1Bge 5 of':::: the Liquor licensing requirements.·· r - SECTION 1 This application is for a: SECTION 2 Type of ownership: .;;;' o MORE THAN ONE LICENSE o INTERIM PERMIT Complete Section 5 (:8J NEW LICEN SE Complete Sections 2, 3, 4, 13, 14, 15, 16 . o PERSON TRANSFER (Bars & Liquor Stores ONLY) . Complete Sections 2,3,4,11,13,15,16' .' o LOCATION TRANSFER (Bars and liquor Stores ONLY) Complete Sections 2, 3, 4, 12, 13, 15, 16 o PROBATEIWILL ASSIGNMENT/D IVORCE DECREE Complete Sections 2, 3, 4, 9, 13, 16 (fee not required) o GOVERNMENT Complete Sections 2, 3, 4, 10, 13, 15, 16 . O ~ J.T.WRO.S. Complete Section 6 ri' o INDIVIDUAL Complete Section 6 "i~ o PARTNERSHIP Complete Section 6 :::,: o CORPORATION Complete Section 7 1~' IjlI LIMITED LIABILITY CO. Complete Section 7.L· o CLUB Complete Section 8 o GOVERNMENT Complete Section 10 o TRUST Complete Section 6 o OTHER (Explain) _________ _ S-E-COON 3" T~ ;;;e'::-a;7ee:-L;-;;;N;-;(S): _____ -;:::==::=-~-=~=i-=d-=I=O:=;;:Lf~3~'+=O=:=;_ 1 . Type of License(s): #= CL 12 g S±Cu,c., "I (j .ref--. I 1 ?ftlartment U se Only 2 . Total fees attached: c;$~!-\;;:-;.~)--:-':::""""'=-==-==::-:-:=-:-:=-=--' APPLICATION FEE AND INTERIM PERMIT FEES (IF APPLICABLE) ARE NOT REFUNDABLE. The fees allowed under A.RS. 44-6852 will be charged for all dishonored checks. ---------- SECTION 4 Applicant 1. Owner/Agent's Name: ~ Rob ~ r-T S CCl.+-h ( / (Insert one name ONLY to appear ~nse) Last /'" r Fi rs t' 2. Corp./Partnership/L.L.C.: A:bA BU2. Z.-LtL+--€.../ LLC (Exactly as it appears on Articles of Inc. or Articles of Org .) PI01d-S";)/ nll'de.f k M iddle J3[''Os39-)-S- 4. Principal Street Location _---'c=--'----'-"_L-~'_"_-----'-"-'---'---'='L-'>-!="-'-<'_'_=-'-=-~ _ _LJ"_"__'_=_'f_l'l.L-~ (Do no t use PO Box Number) (..e..1 ( City County ip 5. Business Phone: 520 ~ n-dS -0'05",5 Daytime Phone: <) z.o . ""tv I -Cob 0) Email: C CL+ho.t 0 a ( (f/,.p (;"",<.7 (u(;i 6. Is the business located within the incorporated limits of the above city or town? !ZIYES ONO COrn 7 . MailingAddress l~qbS= AI· DrlAClj /U :;r<?I&') hCSoo /42.. ~Sl=S1 City Sta te Zip 8. Price paid for license only bar, beer and wine, or liquor store: Type $ Type $ Fees: ~D­ Application .. Interim Permit DEPARTMENT USE ONLY Site Inspection Finger Prints $ -----=:-:::--:-:-'n~J.?--l-,,.,,--·-=­ TOTAL OF ACt FEES Is Arizona Statement of Citizenship & Alien Status For State Benefits complete? tii YES o NO Accepted by: ~) Date 10 1 ~llq Lic . #~\ ILa~LD~Lf~:J-Li.f~O~ __ _ 117/2013 'Disabled individuals requiring special accommodation, please call (602) 542-9027. 1 License Type: Series 12 Restaurant This non-transferable , on-sale retail privileges liquor license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Failure to meet the 40% food requirement shall result in revocation of the license . Town Council Regular Session Item # 2. a. Meeting Date:11/19/2014   Requested by: Patty Hayes Submitted By:Patty Hayes, Development Infrastructure Services Department:Development Infrastructure Services Information SUBJECT: RESOLUTION NO. (R)14-57, DECLARING THE PROPOSED AMENDMENT TO THE ORO VALLEY ZONING CODE SECTION 28.6.B., RELATING TO TEMPORARY ROADWAY CONSTRUCTION SIGNS, PROVIDED AS ATTACHMENT 1, EXHIBIT "A" WITHIN THE ATTACHED RESOLUTION AND FILED WITH THE TOWN CLERK'S OFFICE, A PUBLIC RECORD RECOMMENDATION: Staff recommends approval.  EXECUTIVE SUMMARY: This is a procedural item to declare the draft ordinance a matter of public record. The draft ordinance has been posted online and made available in the Town Clerk's office. If the final version is adopted and approved by Town Council, it will be made available in the same manner. BACKGROUND OR DETAILED INFORMATION: Once adopted by Town Council, this proposed resolution will become a public record and will save the Town on advertising costs since the Town will forgo publishing the entire draft ordinance in the newspaper. The current version of the draft ordinance has been posted on the Town's website and a printed copy is available for public review in the Town Clerk's office. Once adopted, the final version will be published on the Town's website. FISCAL IMPACT: The Town will save on advertising costs by meeting publishing requirements by reference, without including the pages of amendments. SUGGESTED MOTION: I MOVE to (adopt or deny) Resolution No. (R)14-57, declaring the proposed amendments to the Oro Valley Zoning Code Revised Section 28.6.B, attached hereto as Attachment 1, Exhibit “A” and filed with the Town Clerk, a public record. Attachments (R)14-57 Amending Section 28.6.B. C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@F813B2A7\@BCL@F813B2A7.doc Town of Oro Valley Attorney’s Office/ca/072612 RESOLUTION NO. (R)14-57 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT TO BE PLACED WITHIN CHAPTER 28, “SIGNS”, SECTION 28.6.B.7, OF THE ORO VALLEY ZONING CODE REVISED AND ENTITLED THE “ROAD CONSTRUCTION SIGN”;, ATTACHED HERETO AS EXHIBIT “A” AND FILED WITH THE TOWN CLERK BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, that certain document of the Oro Valley Town Code, entitled Chapter 28, “Signs”, Section 28.6.B.7, “Road Construction Sign” is attached hereto as Exhibit “A”, three copies of which are on file in the Office of the Town Clerk, is hereby declared to be a public record, and said copies are ordered to remain on file with the Town Clerk. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 19 th day of November, 2014. TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date: Date: C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@F813B2A7\@BCL@F813B2A7.doc Town of Oro Valley Attorney’s Office/ca/072612 EXHIBIT “A” 7. ROAD CONSTRUCTION SIGN A) DEFINITION: TEMPORARY SIGNAGE TO ENHANCE VISIBILITY OF PROPERTIES WITH COMMERCIAL, MULTI-FAMILY OR RELIGIOUS INSTITUTIONS DURING ROAD CONSTRUCTION PROJECTS. B) APPLICABILITY: AREAS THAT WILL BE DIRECTLY IMPACTED BY A ROAD CONSTRUCTION PROJECT AS DETERMINED BY THE TOWN ENGINEER AND PLANNING AND ZONING ADMINISTRATOR. C) TYPE: I.SIGN MAY BE A BANNER OR RIGID MATERIAL SUCH AS WOOD, METAL OR SIMILAR MATERIAL. II.SINGLE OR DOUBLE FACED. III.COPY MAY BE MODIFIED AFTER ISSUANCE OF PERMIT WITHIN THE PARAMETERS SET FORTH IN THE CODE. IV.ANY CHANGE IN SIGN LOCATION WILL REQUIRE A NEW PERMIT. V.SIZE OF COPY MUST BE APPROVED BY THE TOWN ENGINEER TO ASSURE SAFETY. D) QUANTITY: I.ONE SIGN FOR THE COMMERCIAL PROPERTY PER STREET FRONTAGE IMPACTED BY THE ROAD CONSTRUCTION. II.IF FRONTAGE IS GREATER THAN 600 FEET AND THERE IS MORE THAN 1 ENTRANCE TO THE DEVELOPMENT, A SECOND SIGN IS PERMITTED. III.IF FRONTAGE IS GREATER THAN 800 FEET, ONE ADDITIONAL SIGN MAY BE INSTALLED. E) AREA OF SIGN: I.32 SQUARE FEET FOR A COMMERCIAL PROPERTY WITH 1 TO 4 OWNERS OR BUSINESS LESSEES. II.64 SQUARE FEET FOR A COMMERCIAL PROPERTY WITH 5 OR MORE OWNERS OR BUSINESS LESSEES. F) HEIGHT: 10’ G) LOCATION: ON PRIVATE PROPERTY WHERE THE BUSINESS IS LOCATED. H) SETBACK: NONE, UNLESS ADDITIONAL AREA IS REQUIRED FOR UTILITY OR ROAD WORK. TOWN ENGINEER MUST DETERMINE IF PROPOSED LOCATION IS SAFE AND DOES NOT INTERFERE WITH CONSTRUCTION. C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@F813B2A7\@BCL@F813B2A7.doc Town of Oro Valley Attorney’s Office/ca/072612 I)ILLUMINATION: NONE J)COLOR: LETTERING AND BACKGROUND MAY BE ANY COLOR EXCEPT FLUORESCENT OR IRIDESCENT. K) DURATION: LENGTH OF TIME THE SIGN IS PERMITTED WILL BE DETERMINED BY THE TOWN ENGINEER AND PLANNING AND ZONING ADMINISTRATOR AND SHALL NOT EXCEED SUBSTANTIAL COMPLETION OF THE ROAD CONSTRUCTION PROJECT. L) THE TOWN ENGINEER AND PLANNING AND ZONING ADMINISTRATOR SHALL BE PERMITTED TO ADMINISTRATIVELY APPROVE MODIFICATIONS TO ROAD CONSTRUCTION SIGNAGE IF EACH OF THE FOLLOWING CRITERIA HAVE BEEN SATISFIED: I.THERE ARE UNIQUE CIRCUMSTANCES DUE TO ROAD DESIGN OR CONSTRUCTION. II.THE PROPOSED CHANGES DO NOT HAVE A GREATER OVERALL IMPACT THAN THE ALLOWED SIGN TYPE. III.THE PROPOSED CHANGES ARE BASED ON EXISTING STANDARDS FROM AN ALLOWED SIGN TYPE IN THE ZONING CODE. Town Council Regular Session Item # 2. b. Meeting Date:11/19/2014   Requested by: Patty Hayes Submitted By:Patty Hayes, Development Infrastructure Services Department:Development Infrastructure Services Information SUBJECT: PUBLIC HEARING:  ORDINANCE NO. (O)14-14, AMENDING SECTION 28.6.B OF THE ORO VALLEY ZONING CODE TO ADD A NEW TEMPORARY SIGN TYPE FOR BUSINESSES LOCATED WITHIN ROAD CONSTRUCTION AREAS RECOMMENDATION: The Planning and Zoning Commission recommends approval of the proposed revision depicted in Attachment 1, Exhibit “A”. EXECUTIVE SUMMARY: Businesses located near a road construction project often have difficulty maintaining adequate identification through the duration of a road project due to the lack of opportunities in the Sign Code. In the past, business owners concerned about the impact of road construction would request special sign relief from Town Council. This process caused significant delays in obtaining approvals for special signage, thus causing greater financial hardship to the business. This proposed amendment would add a new sign type to the Zoning Code which could be utilized by businesses impacted by road construction projects. The amendment would provide the affected businesses the ability to obtain a temporary sign permit through standard permitting processes. The permit would allow the sign to remain on the property until substantial completion of the road project. The amendment was initiated by the Planning and Zoning Commission on October 7, 2014. The Commission considered the amendment at a special session on October 21, 2014, and has recommended approval. BACKGROUND OR DETAILED INFORMATION: Existing Sign Code Provisions: The current Sign Code allows a business to display a 16 square foot banner for a period of 30 days for seasonal events and promotions.  These 30 day temporary banners can be displayed up to 4 times a year for a total of 4 months.  A road construction project could possibly take up to 2 years to complete and may obscure business access and limit visibility of signage during that time. The Code does not have the sign type available to accommodate the affected businesses through the entire duration of a road project. Proposed Amendment The proposed sign type would allow a business to install a larger temporary sign and allow it to remain until substantial completion of the adjacent road project.  Applicability: Commercial and multi-family properties or religious institutions directly impacted by a road construction project would be the only properties allowed to utilize the proposed sign type. Zoning Code Amendment Analysis: The proposed road construction sign standards relative to size, height, quantity and location are consistent with those currently in the temporary and permanent sign regulations of the code.  Customized elements were created for this sign type, such as setback and duration, in order to ensure signs are installed in locations that do not create safety hazards and can remain on the property for a period of time that benefits the affected businesses. Below is a table comparing the current temporary sign allowances for special events to the proposed new sign type:   *Business owners could choose to use banner material or ridged materials such as wood, metal or plastic. **Additional setback could be required if an area of land is required to be kept clear for utility installation or road construction. ***32 sq ft for a property occupied by 1 to 4 owners or business lessees.     64 sq ft for a property occupied by 5 or more owners or business lessees.   The new sign type also includes a provision which allows the Planning and Zoning Administrator and Town Engineer latitude to review and approve alternatives to the proposed sign standards. This provision allowing for a modification will enable the Town to recognize unique situations that could occur with each road construction project and customize the standards subject to the criteria provided in section 7.L of Attachment 1, Exhibit A.   General Plan Analysis Details Currently Allowed Proposed Sign Type Sign Type Temporary Sign for Special Event Temporary Sign for Road Construction Material Banner Banner or ridged material* Location On private property On private property Setback None None** Sign Area (size) 16 sq ft 32 sq ft  or 64 sq ft*** Height 4’10’ Quantity 1 per business per street frontage 1 per property 2 for properties with greater than 600’ frontage 3 for properties with greater than 800’ of frontage Duration 30 days for each permit for a Maximum of 4 times per year Until substantial completion of road project as determined by the Town Engineer and Planning Administrator Permit Fees $50.00 for every 30 day permit.  Yearly total of $200.00 $50.00 per each sign The Zoning Code amendment was reviewed with the standards of the General Plan’s Vision, Goals and Policies. Listed below are relevant policies within the General Plan relating to signage in italics, followed by staff commentary: Signage:  Signage controls have to balance citizens concerns about the increasing level of signage with the needs of businesses to attract customers.  Policy 2.1.10:  The Town shall create standards for signage to provide information and direction to allow businesses to attract and maintain customers with the least intrusive signage possible. The proposed sign type addition will allow additional signage for businesses during a time when they may otherwise be unable to effectively utilize existing signage. Specific standards were included in the new sign type to prevent an over-concentration of signs, which includes limits on duration, location, quantity and size of signs. The proposed amendment is consistent with the General Plan policies. Planning and Zoning Commission Review : The amendment was initiated by the Planning and Zoning Commission on October 7, 2014, and heard by the Commission on October 21, 2014. The main topics discussed at the meeting included sign locations and the size of lettering. At the conclusion of the public meeting, the Commission voted to recommend approval of the amendment. The Planning and Zoning Commission staff report is included as Attachment 2 and the draft minutes are included as Attachment 3. Public Notification and Comment Public notice has been provide as follows: All HOAs in the Town were notified of this hearing Public hearing notice was posted:  In the Territorial newspaper At Town hall On the Town website To date, staff has received one letter in support of the amendment (Attachment 4). FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to APPROVE Ordinance No. (O)14-14, an amendment to Section 28.6.B of the Oro Valley Zoning Code adding a new temporary sign type for businesses located in areas of road construction. OR I MOVE to DENY Ordinance No. (O)14-14, an amendment to Section 28.6.B of the Oro Valley Zoning Code for a new temporary sign type for businesses located in areas of road construction. Attachments (O)14-14 Adding Section 28.6.B Temporary Signs Planning & Zoning Commission Report Planning & Zoning Commission Draft Minutes Letter from Citizen C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@4814DA61\@BCL@4814DA61.doc ORDINANCE NO. (O)14-14 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA, AMENDING THE ORO VALLEY ZONING CODE REVISED, CHAPTER 28, SIGNS, BY ADDING NEW SUBSECTION 28.6.B.7 “ROAD CONSTRUCTION SIGN”;REPEALING ALL RESOLUTIONS, ORDINANCES AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER WHEREAS, on March 13, 1981, the Mayor and Council approved Ordinance (O)81-58, which adopted that certain document entitled “Oro Valley Zoning Code Revised (OVZCR); and WHEREAS, the Town deems it necessary to amend the Oro Valley Zoning Code Revised, Chapter 28, “Signs”, by adding Section 28.6.B.7 “Road Construction Sign” to allow a special sign type for commercial, religious institutions and multi-family properties during road construction; and WHEREAS, the Planning and Zoning Commission held a meeting on October 21, 2014, and voted to recommend approval of amending Chapter 28 Signs, Section 28.6.B.7, Road Construction Sign; and NOW, THEREFORE BE IT ORDAINED by the Mayor and Council of the Town of Oro Valley, Arizona, that: SECTION 1.That certain document entitled Chapter 28, Signs, Section 28.6.B.7, Road Construction Sign, of the Oro Valley Zoning Code Revised, attached hereto as Exhibit “A” to allow a special sign type for commercial, religious institutions and multi-family properties during road construction is hereby approved. SECTION 2.All Oro Valley ordinances, resolutions or motions and parts of ordinances, resolutions or motions of the Council in conflict with the provision of this Ordinance are hereby repealed. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this 19th day of November, 2014. TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@4814DA61\@BCL@4814DA61.doc Town of Oro Valley Attorney’s Office/ca/0408112 ATTEST:APPROVED AS TO FORM: Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date: Date: C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@4814DA61\@BCL@4814DA61.doc Town of Oro Valley Attorney’s Office/ca/0408113 EXHIBIT “A” 7. ROAD CONSTRUCTION SIGN A) DEFINITION: TEMPORARY SIGNAGE TO ENHANCE VISIBILITY OF PROPERTIES WITH COMMERCIAL, MULTI-FAMILY OR RELIGIOUS INSTITUTIONS DURING ROAD CONSTRUCTION PROJECTS. B) APPLICABILITY: AREAS THAT WILL BE DIRECTLY IMPACTED BY A ROAD CONSTRUCTION PROJECT AS DETERMINED BY THE TOWN ENGINEER AND PLANNING AND ZONING ADMINISTRATOR. C) TYPE: I.SIGN MAY BE A BANNER OR RIGID MATERIAL SUCH AS WOOD, METAL OR SIMILAR MATERIAL. II.SINGLE OR DOUBLE FACED. III.COPY MAY BE MODIFIED AFTER ISSUANCE OF PERMIT WITHIN THE PARAMETERS SET FORTH IN THE CODE. IV.ANY CHANGE IN SIGN LOCATION WILL REQUIRE A NEW PERMIT. V.SIZE OF COPY MUST BE APPROVED BY THE TOWN ENGINEER TO ASSURE SAFETY. D) QUANTITY: I.ONE SIGN FOR THE COMMERCIAL PROPERTY PER STREET FRONTAGE IMPACTED BY THE ROAD CONSTRUCTION. II.IF FRONTAGE IS GREATER THAN 600 FEET AND THERE IS MORE THAN 1 ENTRANCE TO THE DEVELOPMENT, A SECOND SIGN IS PERMITTED. III.IF FRONTAGE IS GREATER THAN 800 FEET, ONE ADDITIONAL SIGN MAY BE INSTALLED. E) AREA OF SIGN: I.32 SQUARE FEET FOR A COMMERCIAL PROPERTY WITH 1 TO 4 OWNERS OR BUSINESS LESSEES. II.64 SQUARE FEET FOR A COMMERCIAL PROPERTY WITH 5 OR MORE OWNERS OR BUSINESS LESSEES. F) HEIGHT: 10’ G) LOCATION: ON PRIVATE PROPERTY WHERE THE BUSINESS IS LOCATED. H) SETBACK: NONE, UNLESS ADDITIONAL AREA IS REQUIRED FOR UTILITY OR ROAD WORK. TOWN ENGINEER MUST DETERMINE IF PROPOSED LOCATION IS SAFE AND DOES NOT INTERFERE WITH CONSTRUCTION. C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@4814DA61\@BCL@4814DA61.doc Town of Oro Valley Attorney’s Office/ca/0408114 I) ILLUMINATION: NONE J) COLOR: LETTERING AND BACKGROUND MAY BE ANY COLOR EXCEPT FLUORESCENT OR IRIDESCENT. K) DURATION: LENGTH OF TIME THE SIGN IS PERMITTED WILL BE DETERMINED BY THE TOWN ENGINEER AND PLANNING AND ZONING ADMINISTRATOR AND SHALL NOT EXCEED SUBSTANTIAL COMPLETION OF THE ROAD CONSTRUCTION PROJECT. L) THE TOWN ENGINEER AND PLANNING AND ZONING ADMINISTRATOR SHALL BE PERMITTED TO ADMINISTRATIVELY APPROVE MODIFICATIONS TO ROAD CONSTRUCTION SIGNAGE IF EACH OF THE FOLLOWING CRITERIA HAVE BEEN SATISFIED: I.THERE ARE UNIQUE CIRCUMSTANCES DUE TO ROAD DESIGN OR CONSTRUCTION. II.THE PROPOSED CHANGES DO NOT HAVE A GREATER OVERALL IMPACT THAN THE ALLOWED SIGN TYPE. III.THE PROPOSED CHANGES ARE BASED ON EXISTING STANDARDS FROM AN ALLOWED SIGN TYPE IN THE ZONING CODE. Zoning Code Amendment Planning and Zoning Commission Staff Report SUBJECT: MEETING DATE: AGENDA ITEM: STAFF CONTACT: Request: L ocation : Sign Code Amendment OV714-00B October 21,2014 Patty Hayes , Senior Planning Techni c ian ._-_._-----------------_._------ Zoning Code Amendment to add a sign type, Road Construction Signs Commercial, Religious Institutions and Multi-Family (apartments) Properties Recommendation: Recommend approval --_._--_._------------------_._------ SUMMARY: Staff proposes to add a new temporary sign type to the Zoning Code for businesses located in areas of road construction. The new sign type , if approved, would provide businesses impacted by road construction the ability to obtain a temporary sign permit for the duration of the road project, which can take up to 2 years or more to complete . Currently, the sign code allows a business to obtain a banner permit f or a 30 day time period, up to 4 times a year. Due to the time constraints, a business can be left without temporary signage for significant portions of the year when access to their property could be limited and/or their monument signs obscured (Attachment 1). The limited access or visibility to a commercial business, religious institution or apartment complex can create negative impacts to the property and surrounding area by reducing the number of customers who visit the business. Th e sign code is intended to provide a ba lance between the need to promote business, maintain public safety and th e To w n's aesthetic standards. The proposed sign code amendment (Attachment 2) would add a temporary sign type that could be utilized during times when a commercial business, rel ig ious facility or apartment complex is imp acted by major road construction projects. BACKGROUND: In th e past, individua l business owners concemed about the impact of road construction would request that T ow n Council grant temp o rary reli ef from the sign code to all ow temporary signs in road construction areas. Thi s process causes sign ifi ca nt delays in obtaining appro vals for special road co nstru c ti o n signage, thus causing greater financial hardship . Currently, th e sign code permit s tempo rary bann ers, which ma y be erected 4 tim es per year fo r 30 days ea ch . The time re stri ctions on temp orary banners leave busin ess es, w ho are impacted by road construct ion, without signs for a significan t portion of the year. Such sign allowances also do not provide a business the ex tended sign reli ef when warranted. Th e prop ose d new sign Attachment 2 OV714-008 Sign Code Amendment Page 2 of 4 Planning and Zoning Commission Staff Report ---~----'--~--'--~'---"'---'----'----'--' -'-~----'----------.---'----'----'-------.-.-.--.-.,-.. ,., - type is a proactive solution which will allow the affected properties the opportunity to identify their businesses for the duration of the road construction . Past Approvals January 2011: November 2012 : August 2014: Temporary sign relief for Oracie Road improvement Temporary sign relief for Lambert Lane road improvements Temporary sign relief for the Oracle Road improvements Proposed Changes The proposed Zoning Code amendment would add a new temporary sign type that would allow businesses adjacent to road construction the ability to obtain a sign permit through standard permit review processes versus the lengthy process of requesting temporary relief through Town Council. The new sign type would be a permanent addition to the code which would allow the Town Engineer and Planning and Zoning Administrator to administratively approve permits in the same manner as other temporary signs. The proposed sign type, as detailed in Attachment 2, is larger than most temporary signs and could remain on the property for longer periods of time as opposed to the limited time currently allowed in the code as detailed in the table below. The signs could be banner type of sign or a rigid material such as wood or metal. _, ~.~~"". _____ " c •. _._ .. , ,_,_ ... _ .... , .. , ·,_a. , __ ., .... _ .............. , ............. _._ ... _~._ ~ ~_, ••.• _ .. " .. , .. "" .... _.~ .. ~_" .•• .,.-, .' .. _ •................. .,. .. '"'~ •• , , ... _~_ .. , DISCUSSION I ANALYSIS: The code allows temporary signs for businesses to advertise special events for limited periods of time. Below is a table comparing the current temporary sign allowances for special events to the proposed amendment: Details Currently Allowed Proposed Sign Type Sign Type Temporary Sign for Special Event Temporary Sign for Road Construction Material Banner Banner or ridged material ' Location On private property On private property Setback None None" Sign Area (s 16 sq ft 32 sq ft o r 64 sq ft ',· Height 4 ' 10 ' Quantity 1 per business per street frontage 1 per property 2 for properties with greater than 600' frontage 3 for properties with greate r than 800' of frontage Duration 30 days for each permit for a Until substantial completion of Maximum of 4 times per year road project as determined by the Town Engineer and Planning Administrator Permit Fees $50.00 for every 30 day permit. $50.00 per each sign Yearly total of $200.00 , Business owners cou ld choose to use banner mate nal or ndged m atenals such as wood, meta l or plastic. "Additi onal setback cou ld be required if an area of land is requi red to be kept clear for utility installation or road cons tru ction. "'32 sq It for a property occupied by 1 to 4 owners or business lessees . 64 sq It for a property occupied by 5 o r more owne rs or business lessees . --.-- OV714-008 Sign Code Amendment Page 3 of 4 Planning and Zoning Commission Staff Report Standards such as size, height, quantity and location are consistent with those currently in the temporary and permanent sign regulations of the code. For example, the code allows a sign to be installed at a specific height above the ground but also allows the height of the sign to be measured from the grade of the adjacent road if the sign location is lower than the adjacent road. Customized elements were created for this sign type, such as setback and duration, in order to ensure signs are installed in locations that do not create safety hazards and can remain on the property for a period of time that benefits the affected businesses. The new sign type also includes a provision which allows the Planning and Zoning Administrator and Town Engineer latitude to review and approve alternatives to the proposed sign standards. Potential for a modification will allow the Town to recognize unique situations that could occur with each road construction project and customize the standards in accordance with details provided section 7.1 of Attachment 2. All costs associated with purchasing and installing the signs are at the expense of the property owner or business lessee. A sign permit fee will be paid by the applicant upon submittal of the permit application according to the established fee schedule. Currently, the permit fee is $50 .00 . GENERAL PLAN COMPLIANCE The Zoning Code Amendment was reviewed with the standards of the General Plan's Vision, Goals and Policies. Listed below are relevant policies within the General P lan relating to signage in italics , followed by staff commentary: Sign age : Signage controls have to balance citizens concerns about the increasing level of signage with the needs of businesses to attract customers. Policy 2 .1.10: The Town sha/l create standards for signage to provide information and direction to a/low businesses to attract and maintain customers with the least intrusive sign age possible. Staff comment: The proposed sign type addition will allow additional signage for businesses during a time when they may otherwise be unable to effectively utilize existing signage. Specific standards were included in the new sign type to prevent an overconcentration of signs which includes limits on duration, location, quantity and size of signs. RECOMMENDATION: It is recommended that the Planning and Zoning Commission take the following action: Recommend approval to the Town Council of the proposed Zoning Code amendment to Section 28 .6 .B (Signs in a Commercial /Industrial Zoning District) to provide a special temporary sign type for businesses during road construction. OV714-008 Sign Code Amendment Page 4 of 4 Plann i ng and Zoning Commission Staff Report SUGGESTED MOTIONS: The Planning and Zon ing Commiss io n may wish to consider the follo wi ng suggested motion : I move to recommend approval of the Zoning Code Amendment to Section 28.6.B to provide a special sign type for commercial, religious institutions and multi-family properties during road construction. Or I move to recommend denial of the Zoning Code Amendment to Section 28.6.B to provide a special sign type for commercial, religious institutions and multi-family properties during road construction, as the request does no t meet the finding that ___________ _ ---_._"--_._._-_ .. __ ._ .. _---_ ... _---_ .. __ ... _----_._------- ATTACHMENTS: 1. Site Photos 2. Proposed Code Amendment 3. Graph ic Illustrations 1 Photos showing how road construction can obscure visibility of business Example of currently allowed 16 sq . ft. 4' tall banner Site Photos Sign Code Amendment(OV714-008) Attachment 1 Attachment 2 Add new Sect ion 2B.6 .B.7 as fo ll ows: 7. Road Construct ion Sign a) Definit ion: Temporary signage to enhance visibility of properties w ith commercial, mu lti-fam il y or re li gious institu t ions duri ng road construction projects. b) App licabi lity: Areas that wil l be d irect ly impacted by a road const r uction pro j ect as determined by the Town Enginee r and Planning and Zon i ng Administrator. c) Type: i. ii. iii. iv. v. Sign may be a banner or r igid mater ial such as wood, meta l o r sim il ar material. Single or double faced. Copy may be modified after issuance of permit within the paramete r s set forth in the code. Any change in sign location will require a new permit. Size of copy must be approved by the Town Eng ineer to assu r e safety. d) Quantity: i. One si gn for the comme r cial property per street frontage impacted by the road construction. ii. If frontage is greater than 600 feet and there is more than 1 entrance to the deve l opment, a second sign is pe r m itted . iii. If fron t age is greater than BOO feet, one additional sign may be installed . e) Area of Sign: i. 32 square feet for a commercial property with 1 to 4 owners or bus iness lessees . ii. 64 square feet for a commerc ial property with 5 or more owners or business lessees . f) Height: 10' g) Location: On p r ivate property w here the business is located. h) Setback: None, un l ess additional ar ea is requ i red for uti lity or road work. Town Engineer must determine if proposed location is safe and does not interfere with construct ion . i) Illumination: None j) Co lor: Lettering and background may be any color except f luorescent or iridescent. k) Duration : Length of time the sign is permitted wi l l be determined by the Town Engineer and Planning and Zoning Administrator and shall not exceed substantial completion of the road construction project. I) The Town Eng i neer and Planning and Zoning Administrator shall be permitted to administrative ly approv e modifications to road constru ction signage if each of the following cr iteria have been satisfied: i. Th ere are unique circumstanc es due t o road de sign or construction. ii. The proposed changes do not have a greater overall impact than the allowed sign type. iii. The proposed changes are based on existing standards from an all owed sign type in the Zoning Code. Illustration of how a 32 sq ft, 10' tall banner might look - Photo of temporary sign relief allowance In u se. 64 sq ft, 10' ta ll Examples of Proposed Sign Type Sig n Co de A men d ment(OV7 14-008) Attachment 3 October 21, 2014 Planning & Zoning Commission Meeting Special Session Page 1 of 5 MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION SPECIAL SESSION AMENDED AGENDA October 21, 2014 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE SPECIAL SESSION AT OR AFTER 6:00 PM CALL TO ORDER Chairman Cox called the October 21, 2014 session of the Oro Valley Planning and Zoning Commission Special Session to order at 6:00 PM. ROLL CALL PRESENT: Don Cox, Chairman John Buette, Vice-Chairman Greg Hitt, Commissioner Bill Leedy, Commissioner Frank Pitts, Commissioner Bill Rodman, Commissioner Tom Drazazgowski, Commissioner ALSO PRESENT: Joe Hornat, Council Member and Council Liaison David Laws, Permitting Manager PLEDGE OF ALLEGIANCE Chairman Cox led the Planning and Zoning Commission members and audience in the Pledge of Allegiance. CALL TO AUDIENCE - Bill Adler, Oro Valley resident, expressed his concern with the confusion among citizens on land use over General Plan Designations. Staff and the applicant’s need to start using lot size as the reference because the applicant knows how this thing is going to pencil out. Part of our job is education, which is communication with citizens and the need to use one terminology rather than two or three. COUNCIL LIAISON COMMENTS Council Member Hornat had no updates to present this evening. October 21, 2014 Planning & Zoning Commission Meeting Special Session Page 2 of 5 SPECIAL AGENDA 1. PUBLIC HEARING: REQUEST TO AMEND SECTION 27.10.D. OF THE ZONING CODE TO ALLOW THE TOWN ENGINEER DISCRETION TO MODIFY THE DRIVEWAY ACCESS REQUIREMENTS TO ENSURE SAFE DRIVING CONDITIONS, OV714-006 Michael Spaeth, Senior Planner, presented the following: - Tangerine Road Corridor Overlay District David Laws, Permitting Manager, presented the following: - Tangerine Road Widening Project - Driveway Separation Requirements - What's the issue? Michael Spaeth, concluded the presentation with the following: - Proposed Code Amendment - Discussion Chairman Cox opened the public hearing. There were no speaker requests. Chairman Cox closed the public hearing. MOTION: A motion was made by Commissioner Leedy and seconded by Commissioner Hitt to recommend approval of the Zoning Code Amendment in Attachment 1 related to the Tangerine Road Corridor Overlay District, based on the finding that the request would allow the Town Engineer to maintain safe driving conditions. Attachment 1 Proposed Code Amendment Tangerine Road Corridor Overlay District Code Amendment OV714-006 October 21, 2014, Planning and Zoning Commission Section 27.10.D.3.f.vi.b Tangerine Road A tract of not less than twenty-five (25) feet in width for commercial developments located at arterial intersections and fifty (50) feet in width for all other developments October 21, 2014 Planning & Zoning Commission Meeting Special Session Page 3 of 5 shall be designated on all properties abutting Tangerine Road, measured from the right- of-way. Crossing of the tract with roads, public or private, and driveways (except for emergency vehicle access where required) is prohibited without the approval of ADOT and the Town. and in no case shall such NO direct access crossing SHALL be less than three hundred thirty (330) feet from an arterial intersection or less than one thousand (1,000) feet from another vehicular tract crossing, UNLESS OTHERWISE APPROVED BY THE TOWN ENGINEER DUE TO SIGNIFICANT TRAFFIC SAFETY CONCERNS SUPPORTED BY RECOGNIZED TRAFFIC SAFETY ENGINEERING STANDARDS. MOTION carried, 7-0. *2. PUBLIC HEARING: REQUEST TO AMEND SECTION 22.5 OF THE ZONING CODE TO UPDATE THE CONDITIONAL USE PERMIT REVIEW CRITERIA AND CONSIDERATION OF THE COORDINATION OF CUP AND REZONING PUBLIC HEARINGS, OV714-007 Michael Spaeth, Senior Planner, presented the following: - What is a Conditional Use Permit - Existing CUP Evaluation Criteria - Impact of a CUP - Proposed Code Amendment - Timing of Rezoning and CUP - Discussion Chairman Cox opened the public hearing. Bill Adler, Oro Valley resident, commented that he has advocated to Town Council on convenience uses and asked that this process be removed. There is no use in the table of conditional and permitted uses that cannot be reviewed adequately during the rezoning process. Staff has the skills and the talent to do this. Mr. Adler's suggestion would be to deny this particular proposal and place it on a future agenda to discuss doing away with conditional use permits. Don Bristow, Oro Valley resident, expressed concern with words like reasonable. There is a need for a definition beyond reasonable when we are making up our minds about conditional use permits. Dave Perry, Oro Valley resident, stated that this is deep water for him. Why do conditional use permits need to take so long at the expense of the developer. Maybe put some of the meetings together to reduce meetings. This is a good thing and maybe figure out a way to do that. It's important for us as a community to make our processes simpler, easier to follow, with less meeting times and less subjective. He encouraged developing ways to change this process to accomplish these goals. October 21, 2014 Planning & Zoning Commission Meeting Special Session Page 4 of 5 Chairman Cox closed the public hearing. MOTION: A motion was made by Vice-Chairman Buette and seconded by Chairman Cox to recommend denial of the Zoning Code Amendment in Attachment 3 related to the Conditional Use Permit review criteria, as the request does not meet the finding that the request would improve the effectiveness of and add specificity to the conditional use permit review criteria. Chairman Cox withdrew his 2nd. Vice Chair Buette withdrew his motion. MOTION: A motion was made by Vice-Chairman Buette and seconded by Commissioner Rodman to continue the Zoning Code Amendment at a future date for further discussion. Bayer Vella, Planning Manager, requested direction to deliver what is needed. - Some logical presentation on why we need conditional use permits - Specificity - Streamline this process MOTION carried, 7-0. 3. PUBLIC HEARING: REQUEST TO AMEND SECTION 28.6.B OF THE ZONING CODE TO ADD A NEW TEMPORARY SIGN TYPE FOR BUSINESSES IN ROAD CONSTRUCTION ZONES, OV714-008 Patty Hayes, Senior Planning Technician, presented the following: - Proposal - Completed Road Improvement - Road Construction in Progress - Road Construction Impact - Solution - Proposed Sign Size Example - Sign Relief Program - Discussion Chairman Cox opened the public hearing. Don Bristow, Oro Valley resident, voiced his concern with signage directing people into the business. Thought needs to be put into this and if nothing is going to be done to help the driver, then the nice big sign isn't going to help a lot. Bill Adler, Oro Valley resident, expressed his concern with the stipulation that the sign be on private property as well as signs needing to be two way signs and portable. For October 21, 2014 Planning & Zoning Commission Meeting Special Session Page 5 of 5 the advertising for the businesses themselves, they need to be on public property and closer to the roadway to expedite the advertising purpose. Dave Perry, Oro Valley resident, echoed the previous speaker’s comments and a suggestion of black type on white background. Mr. Perry also agreed with Mr. Adler in regards to getting the signs closer to the roads. His suggestion would be flexibility to the staff in allowing different solutions for different projects. Chairman Cox closed the public hearing. Bayer Vella, Planning Manager, pointed out that on attachment 2, staff intended to strike L4. MOTION: A motion was made by Commissioner Rodman and seconded by Commissioner Drazazgowski to recommend approval of the Zoning Code Amendment to Section 28.6. B to provide a special sign type for commercial, religious institutions and multi-family properties during road construction and deletion of L4 in attachment 2. MOTION carried, 7-0. PLANNING UPDATE (INFORMATIONAL ONLY) Bayer Vella, Planning Manager, provide the following: - Change to November 20th Special Planning and Zoning Commission meeting - Vice Chair Buette and Chairman Cox term out December 31st - Recruitment for the above two vacant seats - Upcoming three neighborhood meetings ADJOURNMENT MOTION: A motion was made by Commissioner Leedy and seconded by Commissioner Rodman to adjourn the October 21, 2014, Planning and Zoning Commission meeting at 7:46 PM. MOTION carried, 7-0. Chairwoman Cathy Workman Workman Insurance and Investments Chair-elect Alan Dankwerth Market Considerations Secretary Marcia Ring Tohono Chul Park Treasurer EI Ndoye National Bank of Arizona Past chair Sarah Ritchie Pitcher of Nectar Distributing Oct. 21,2014 7435 N . Oracle Rd., Suite 107 Oro Valley, AZ 85704 P: 520.297.2191 F: 520.742.7960 orovalleychamber.com Members of the Oro Valley Planning and Zoning Commission Town staff Ladies and gentlemen, The Greater Oro Valley Chamber of Commerce supports Sign Code Amendment OV714-008, adding a sign type, road construction signs. The proposal recognizes that businesses need help with signage during road construction -they do. Anecdotally, business people tell us road construction can cost them dozens, and even hundreds, of customers a day. The proposal creates a I-time, staff-level approval process for the duration of a road project. No council permission would be required. Oro Valley can be quick to respond, with established guidelines , when roads are being built. We hope government will notify businesses up-front, before a proj ect begins , of their signage options. We encourage your support ofthis zoning code amendment. Thank you. Dave Dave P erry President / CEO Greater Oro Valley Chamber of Commerce 297-2191 Dave@orovalleychamber.com Attachment 4 Town Council Regular Session Item # 3. a. Meeting Date:11/19/2014   Requested by: Bayer Vella Submitted By:Michael Spaeth, Development Infrastructure Services Department:Development Infrastructure Services Information SUBJECT: RESOLUTION NO. (R)14-58, DECLARING THE PROPOSED AMENDMENT TO THE ORO VALLEY ZONING CODE SECTION 27.10.D.3, TANGERINE ROAD CORRIDOR OVERLAY DISTRICT, PROVIDED AS EXHIBIT "A" WITHIN THE ATTACHED RESOLUTION AND FILED WITH THE TOWN CLERK, A PUBLIC RECORD RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: This is a procedural item to declare the draft ordinance a matter of public record. The draft ordinance has been posted online and made available in the Town Clerk's office. If the final version is adopted, as approved by Town Council, it will be made available in the same manner.  BACKGROUND OR DETAILED INFORMATION: Once adopted by Town Council, this proposed resolution will become a public record and will save the Town on advertising costs since the Town will forgo publishing the entire draft ordinance in print form. The current draft version of the draft ordinance has been posted on the Town's website and a printed copy is available for public review in the Town Clerk's office. If the final version is adopted, it will be published on the Town's website. FISCAL IMPACT: The Town will save on advertising costs by meeting publishing requirements by reference, without including the pages of amendments.  SUGGESTED MOTION: I MOVE to (adopt or deny) Resolution No. (R)14-58, declaring the proposed amendment to the Oro Valley Zoning Code Section 27.10.D.3, attached hereto as Exhibit "A" and filed with the Town Clerk, a public record. Attachments (R)14-58 Amending Section 27.10.D.3 C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@6413233F\@BCL@6413233F.doc Town of Oro Valley Attorney’s Office/ca/072612 RESOLUTION NO. (R)14-58 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT TO BE PLACED WITHIN CHAPTER 27, GENERAL DEVELOPMENT STANDARDS, ARTICLE, 27.10 ENVIRONMENTALLY SENSITIVE LANDS, SECTION 27.10.D.3.f.vi.b.4.A.1 TANGERINE ROAD, OF THE ORO VALLEY ZONING CODE REVISED AND ENTITLED THE “REQUIREMENTS SUBJECT TO MODIFICATION”; ATTACHED HERETO AS EXHIBIT “A” AND FILED WITH THE TOWN CLERK BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, that certain document of the Oro Valley Town Code, entitled Chapter 27, “General Development Standards”, Section 27.10.D.3.f.vi.b.4.A.1, “Tangerine Road” is attached hereto as Exhibit “A”, three copies of which are on file in the Office of the Town Clerk, is hereby declared to be a public record, and said copies are ordered to remain on file with the Town Clerk. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 19 th day of November, 2014. TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date: Date: C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@6413233F\@BCL@6413233F.doc Town of Oro Valley Attorney’s Office/ca/072612 EXHIBIT “A” Proposed Code Amendment Tangerine Road Corridor Overlay District Code Amendment OV714-006 November 19, 2014, Town Council Section 27.10.D.3.f.vi.b Tangerine Road A tract of not less than twenty-five (25) feet in width for commercial developments located at arterial intersections and fifty (50) feet in width for all other developments shall be designated on all properties abutting Tangerine Road, measured from the right- of-way. Crossing of the tract with roads, public or private, and driveways (except for emergency vehicle access where required) is prohibited without the approval of ADOT and the Town. and in no case shall such NO direct access crossing SHALL be less than three hundred thirty (330) feet from an arterial intersection or less than one thousand (1,000) feet from another vehicular tract crossing, UNLESS OTHERWISE APPROVED BY THE TOWN ENGINEER DUE TO SIGNIFICANT TRAFFIC SAFETY CONCERNS SUPPORTED BY RECOGNIZED TRAFFIC SAFETY ENGINEERING STANDARDS. Town Council Regular Session Item # 3. b. Meeting Date:11/19/2014   Requested by: Bayer Vella Submitted By:Michael Spaeth, Development Infrastructure Services Department:Development Infrastructure Services Information SUBJECT: PUBLIC HEARING:  ORDINANCE NO. (O)14-15, AMENDING SECTION 27.10.D.3 OF THE ZONING CODE, TANGERINE ROAD CORRIDOR OVERLAY DISTRICT, TO PROVIDE THE TOWN ENGINEER THE DISCRETION TO REDUCE DRIVEWAY ACCESS SEPARATION REQUIREMENTS RECOMMENDATION: The Planning and Zoning Commission recommends approval of the code amendment as provided in the attached ordinance. EXECUTIVE SUMMARY: The Tangerine Road Corridor Overlay District was adopted in 1997 and was intended to preserve the scenic value of the Tangerine Road Corridor, as well as to limit access to the roadway which would maintain efficient traffic flow. In some rare cases, the driveway access separation requirements could inadvertently result in less than optimum safety conditions, particularly at street intersections.   A recent variance application illuminated the need for discretion in applying the driveway access separation requirements. The Board of Adjustment requested that staff explore a Zoning Code amendment to allow for the Town Engineer to have discretion in modifying the driveway access separation requirements, where conformance may cause safety concerns. The Planning and Zoning Commission initiated the code amendment on September 2, 2014, and recommended approval on October 21, 2014. BACKGROUND OR DETAILED INFORMATION: The Town adopted the Tangerine Road Corridor Overlay District in 1997 with two primary purposes: The first was to preserve the scenic value along the roadway and the second was to ensure safety and efficient traffic movement throughout the corridor. Safe and efficient traffic movement is maintained through access limitations known as driveway access separation requirements, summarized as follows: Driveways must be at least 330 feet from an arterial street intersection (i.e. Tangerine Road and La Cholla Boulevard). Driveways must be at least 1,000 feet from another driveway or street. The intent is to limit direct access onto Tangerine Road to ensure efficient traffic flow. A high number of driveways or street intersections along a road results in more congestion and an inability to maintain reasonable speeds. Therefore, limiting driveway access is very important to maintaining Tangerine Road’s function as a primary arterial roadway in this area. In rare cases, strict conformance with the separation requirements may force a driveway to be located within the functional limits of an arterial street intersection, causing unintended safety conflicts. A recent Board of Adjustment case illuminated the need for Town Engineer discretion with regard to driveway spacing requirements. The Board of Adjustment voted unanimously to approve the requested variance and requested staff to explore a Zoning Code amendment allowing the Town Engineer discretion in applying the driveway access separation requirements. The Planning and Zoning Commission initiated the amendment on September 2, 2014. Further information on the variance case is provided in the attached Planning and Zoning Commission Staff Report (Attachment 2). Proposed Code Amendment The proposed Code Amendment provides the Town Engineer the discretion to modify driveway separation requirements solely when significant traffic safety concerns exist. Any modifications will be based upon established and recognized engineering standards and principles. General Plan Conformance The Zoning Code Amendment was reviewed for conformance with the Vision, Goals and Policies of the General Plan. Listed below is a summary of the applicable Goals and Policies in italics, followed by staff commentary: To ensure the safe, convenient and efficient vehicular and non-motorized traffic circulation to serve both within and through the community (Goal 5.1). The Town shall continue to identify and correct existing and potential traffic hazards (Policy 5.1.3). Town Engineer discretion to address unsafe traffic conditions is consistent with this General Plan Goal and Policy. Planning and Zoning Commission Review  The proposed Code Amendment was heard by the Planning and Zoning Commission on October 21, 2014. The primary topics discussed during the meeting included traffic safety, engineering standards and requirements for modification. The Planning and Zoning Commission recommends approval of the proposed code amendment. The Planning and Zoning Commission hearing draft minutes are provided as Attachment 3. Public Notification Process  Public Notice has been provided as follows:  All HOA's in the Town have been notified of this hearing Public Hearing notice was posted:  In the Territorial newspaper At Town Hall On the Town website To date, staff has not received any comments concerning the proposed amendment. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to APPROVE Ordinance No. (O)14-15, an amendment to Section 27.10.D.3 of the Zoning Code, to provide Town Engineer discretion to reduce driveway access separation requirements as necessary to maintain safe traffic conditions. OR I MOVE to DENY Ordinance No. (O)14-15, an amendment to Section 27.10.D.3 of the Zoning Code, related to the Tangerine Road Corridor Overlay District, finding that ____________________________. Attachments (O)14-15 Amending Section 27.10.D.3 ATTACHMENT 2 - PLANNING AND ZONING COMMISSION STAFF REPORT ATTACHMENT 3 - DRAFT PLANNING AND ZONING COMMISSION MINUTES ORDINANCE NO. (O)14-15 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA, AMENDING CHAPTER 27, GENERAL DEVELOPMENT STANDARDS, ARTICLE, 27.10 ENVIRONMENTALLY SENSITIVE LANDS, SECTION 27.10.D.3.f.vi.b.4.A.1 TANGERINE ROAD, OF THE ORO VALLEY ZONING CODE REVISED; REPEALING ALL RESOLUTIONS, ORDINANCES AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER WHEREAS, on March 13, 1981, the Mayor and Council approved Ordinance (O)81-58, which adopted that certain document entitled “Oro Valley Zoning Code Revised (OVZCR); and WHEREAS, it is necessary to revise Chapter 27, General Development Standards, Section 27.10.D.3.f.vi.b.4.A.1, Tangerine Road, to enable the Town Engineer discretion in cases where driveway separation standards may have the potential to create significant traffic safety concerns; and WHEREAS, the Planning and Zoning Commission held a meeting on October 21, 2014, and voted to recommend approval of amending Chapter 27, General Development Standards, Section 27.10.D.3.f.vi.b.4.A.1, Tangerine Road; and WHEREAS,the Mayor and Council have considered the proposed amendments to Chapter 27, General Development Standards, Section 27.10.D.3.f.vi.b.4.A.1, Tangerine and finds that they are consistent with the Town's General Plan and other Town ordinances and are in the best interest of the Town. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Town Council of the Town of Oro Valley that: SECTION 1.that certain document entitled Chapter 27, General Development Standards, Section 27.10.D.3.f.vi.b.4.A.1, Tangerine Road, of the Oro Valley Zoning Code Revised, attached hereto as Exhibit “A”, to enable the Town Engineer discretion in cases where driveway separation standards may have the potential to create significant traffic safety concerns is hereby approved. SECTION 2.All Oro Valley ordinances, resolutions or motions and parts of ordinances, resolutions or motions of the Council in conflict with the provision of this Ordinance are hereby repealed. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this 19th day of November, 2014. 2 TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date: Date: 3 Exhibit “A” Proposed Code Amendment Tangerine Road Corridor Overlay District Code Amendment OV714-006 November 19, 2014, Town Council Section 27.10.D.3.f.vi.b Tangerine Road A tract of not less than twenty-five (25) feet in width for commercial developments located at arterial intersections and fifty (50) feet in width for all other developments shall be designated on all properties abutting Tangerine Road, measured from the right-of-way. Crossing of the tract with roads, public or private, and driveways (except for emergency vehicle access where required) is prohibited without the approval of ADOT and the Town. and in no case shall such NO direct access crossing SHALL be less than three hundred thirty (330) feet from an arterial intersection or less than one thousand (1,000) feet from another vehicular tract crossing, UNLESS OTHERWISE APPROVED BY THE TOWN ENGINEER DUE TO SIGNIFICANT TRAFFIC SAFETY CONCERNS SUPPORTED BY RECOGNIZED TRAFFIC SAFETY ENGINEERING STANDARDS. Tangerine Road Corridor Overlay District Code Amendment Planning and Zoning Commission Staff Report CASE NUMBER: OV714-006 MEETING DATE: October 21, 2014 AGENDA ITEM: 1 STAFF CONTACT: Michael Spaeth, Senior Planner mspaeth@orovalleyaz.gov (520) 229-4812 Request: Zoning Code Amendment to the Tangerine Road Corridor Overlay District to provide the Town Engineer the discretion to reduce driveway access separation requirements. Recommendation: Recommend approval SUMMARY: The Tangerine Road Corridor Overlay District was adopted in 1997 and was intended to preserve the scenic value along the roadway and to limit access to maintain efficient traffic flow. In some rare cases, the driveway access separation requirements could inadvertently result in less than optimum safety conditions, particularly at street intersections. A recent variance application illuminated the need for discretion in applying the driveway access separation requirements. Based on this variance case, on September 2, 2014, the Planning and Zoning Commission initiated a Zoning Code amendment to consider allowing for Town Engineer discretion to modify the driveway access separation requirements, when conformance may cause safety concerns. The proposed amendment adds language to allow the Town Engineer this discretion when significant traffic safety concerns exist in keeping with recognized traffic safety engineering standards. BACKGROUND: Related Approvals In July, 2014, the Board of Adjustment approved a variance to the Tangerine Road Corridor Overlay District 1000’ driveway access separation requirement for the Mercado Mandarina commercial development proposed at the northeast corner of Tangerine Road and La Cholla Boulevard. On September 2, 2014, the Planning and Zoning Commission initiated this Zoning Code Amendment. TRCOD Code Amendment Page 2 of 5 Planning and Zoning Commission Staff Report Tangerine Road Corridor Overlay District The purpose of the Tangerine Road Corridor Overlay District is to preserve the scenic value along the roadway and to ensure safety and efficient traffic movement through access limitations. The driveway access separation requirements are summarized as follows: • Driveways must be at least 330’ feet from an arterial street intersection (i.e. Tangerine Rd. and La Cholla Blvd.) • Driveways must be at least 1,000 feet from another driveway or street The intent is to limit direct access onto Tangerine Road to preserve the character of the corridor and ensure efficient traffic flow. A high number of driveways or street intersections with a road results in more congestion and an inability to maintain reasonable speeds. In sum, limiting driveway access is very important to maintaining Tangerine Road’s function as a primary arterial roadway in this area. However, in rare cases, strict conformance with the separation requirements, a driveway may be forced to be located within the functional limits of an arterial street intersection, causing unintended safety conflicts. This is exactly what occurred in the case of the Mercado Mandarina development. DISCUSSION / ANALYSIS: Zoning Code Amendment Analysis The proposed amendment (Attachment 1) will enable the Town Engineer flexibility in limited cases where the driveway separation standards have the potential to create significant traffic safety concerns. The discretion to modify the separation requirements will be based on the existence of significant traffic safety concerns or where in conflict with recognized traffic safety engineering standards. Examples of areas of conflict may include, among others, a road forced into the functional limits of an intersection. Town Engineer discretion to modify the driveway separation requirements is recommended over the traditional variance process. The Zoning Code requires conformance with 5 criteria when considering a variance application that are more related to the nature and characteristics of a property, as opposed to safety considerations related to a roadway. General Plan Conformance The Zoning Code Amendment was reviewed for conformance with the Vision, Goals and Policies of the General Plan. Listed below is a summary of the applicable Goals and Policies in italics, followed by staff commentary: TRCOD Code Amendment Page 3 of 5 Planning and Zoning Commission Staff Report Goal 5.1 To ensure the safe, convenient and efficient vehicular and non- motorized traffic circulation to serve both within and through the community. Policy 5.1.3 The Town shall continue to identify and correct existing and potential traffic hazards. Staff Comment The driveway separation requirements may, in rare cases, inadvertently create traffic significant safety issues or require a driveway to be located in conflict with recognized traffic safety engineering standards. Town Engineer discretion to modify the separation requirements to eliminate the potential for creating unsafe traffic conditions is consistent with this General Plan Goal and Policy. PUBLIC PARTICIPATION: Public notice has been provided as follows: • All HOAs in the Town were notified of this hearing • Public hearing notice was posted: o In the Territorial newspaper o At Town hall o On the Town website No comments have been received to date. RECOMMENDATION: Based on the following findings: • The proposed amendment would allow the flexibility to eliminate potential significant traffic safety concerns and eliminate requirements in conflict with recognized traffic safety engineering standards. • The proposal is consistent with the relevant Goals and Policies of the General Plan. • The Board of Adjustment variance process is not well suited for resolving traffic safety issues involving public roads. It is recommended that the Planning and Zoning Commission take the following action: Recommend approval to the Town Council of the requested Zoning Code Amendment OV714-006 TRCOD Code Amendment Page 4 of 5 Planning and Zoning Commission Staff Report SUGGESTED MOTIONS: The Planning and Zoning Commission may wish to consider the following suggested motion: I move to recommend approval of the Zoning Code Amendment in Attachment 1 related to the Tangerine Road Corridor Overlay District, based on the finding that the request would allow the Town Engineer to maintain safe driving conditions. OR I move to recommend denial of the Zoning Code Amendment in Attachment 1 related to the Tangerine Road Corridor Overlay District, as the request does not meet the finding that __________________________________. ATTACHMENTS: 1. Proposed Code Amendment ___________________________________________ Bayer Vella, Interim Planning Manager Attachment 1 Proposed Code Amendment Tangerine Road Corridor Overlay District Code Amendment OV714-006 October 21, 2014, Planning and Zoning Commission Section 27.10.D.3.f.vi.b Tangerine Road A tract of not less than twenty-five (25) feet in width for commercial developments located at arterial intersections and fifty (50) feet in width for all other developments shall be designated on all properties abutting Tangerine Road, measured from the right-of-way. Crossing of the tract with roads, public or private, and driveways (except for emergency vehicle access where required) is prohibited without the approval of ADOT and the Town. and in no case shall such NO direct access crossing SHALL be less than three hundred thirty (330) feet from an arterial intersection or less than one thousand (1,000) feet from another vehicular tract crossing, UNLESS OTHERWISE APPROVED BY THE TOWN ENGINEER DUE TO SIGNIFICANT TRAFFIC SAFETY CONCERNS SUPPORTED BY RECOGNIZED TRAFFIC SAFETY ENGINEERING STANDARDS. October 21, 2014 Planning & Zoning Commission Meeting Special Session Page 1 of 2 MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION SPECIAL SESSION AMENDED AGENDA October 21, 2014 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE 1.PUBLIC HEARING: REQUEST TO AMEND SECTION 27.10.D. OF THE ZONING CODE TO ALLOW THE TOWN ENGINEER DISCRETION TO MODIFY THE DRIVEWAY ACCESS REQUIREMENTS TO ENSURE SAFE DRIVING CONDITIONS, OV714-006 Michael Spaeth, Senior Planner, presented the following: - Tangerine Road Corridor Overlay District David Laws, Permitting Manager, presented the following: - Tangerine Road Widening Project - Driveway Separation Requirements - What's the issue? Michael Spaeth, concluded the presentation with the following: - Proposed Code Amendment - Discussion Chairman Cox opened the public hearing. There were no speaker requests. Chairman Cox closed the public hearing. MOTION:A motion was made by Commissioner Leedy and seconded by Commissioner Hitt to recommend approval of the Zoning Code Amendment in Attachment 1 related to the Tangerine Road Corridor Overlay District, based on the finding that the request would allow the Town Engineer to maintain safe driving conditions. Attachment 1 Proposed Code Amendment Tangerine Road Corridor Overlay District Code Amendment OV714-006 October 21, 2014, Planning and Zoning Commission October 21, 2014 Planning & Zoning Commission Meeting Special Session Page 2 of 2 Section 27.10.D.3.f.vi.b Tangerine Road A tract of not less than twenty-five (25) feet in width for commercial developments located at arterial intersections and fifty (50) feet in width for all other developments shall be designated on all properties abutting Tangerine Road, measured from the right- of-way. Crossing of the tract with roads, public or private, and driveways (except for emergency vehicle access where required) is prohibited without the approval of ADOT and the Town. and in no case shall such NO direct access crossing SHALL be less than three hundred thirty (330) feet from an arterial intersection or less than one thousand (1,000) feet from another vehicular tract crossing, UNLESS OTHERWISE APPROVED BY THE TOWN ENGINEER DUE TO SIGNIFICANT TRAFFIC SAFETY CONCERNS SUPPORTED BY RECOGNIZED TRAFFIC SAFETY ENGINEERING STANDARDS. MOTION carried, 7-0. ADJOURNMENT MOTION:A motion was made by Commissioner Leedy and seconded by Commissioner Rodman to adjourn the October 21, 2014, Planning and Zoning Commission meeting at 7:46 PM. MOTION carried, 7-0.