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HomeMy WebLinkAboutPackets - Council Packets (164)         AGENDA  ORO VALLEY TOWN COUNCIL REGULAR SESSION September 17, 2014 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE         REGULAR SESSION AT OR AFTER 5:00 P.M.   CALL TO ORDER   ROLL CALL   EXECUTIVE SESSION:  Pursuant to  A.R.S. 38-431.03 (A)(7) for the purpose of discussing the purchase or lease of real property   REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   PLEDGE OF ALLEGIANCE   UPCOMING MEETING ANNOUNCEMENTS   COUNCIL REPORTS      •   Spotlight on Youth   DEPARTMENT REPORTS   The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING   INFORMATIONAL ITEMS   1. 2014 AZ League Annual Conference Trip Report   2. Letter of Appreciation for Oro Valley Police Department   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.              PRESENTATIONS   1. Introduction of Youth Advisory Council Members   CONSENT AGENDA  (Consideration and/or possible action)   A. Minutes - September 3, 2014   B. Fiscal Year 2014/2015 Financial Update through July 2014   C. Resolution No. (R)14-50, authorizing and approving compensation for a water easement from Pima County   D. Resolution No. (R)14-51, authorizing and approving the State Historic Preservation Office Pass-Through Grant Agreement for the Building Condition Assessment Update for structures at Steam Pump Ranch   E. Resolution No. (R)14-52, authorizing and approving a task force agreement between the Drug Enforcement Administration ("DEA") and the Town of Oro Valley ("Town") for the participation of two (2) Oro Valley police officers in the DEA Tucson Task Force   F. Authorization to proceed with a $125,000 appropriation for a protective cover over the pump house at Steam Pump Ranch as requested in FY 2014/15 Budget   REGULAR AGENDA   1. PUBLIC HEARING:  DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR RED LOBSTER #6350 LOCATED AT 11695 N. ORACLE ROAD   2. PUBLIC HEARING:  DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR DICKEY'S BARBECUE PIT LOCATED AT 7850 N. ORACLE ROAD   3. DISCUSSION AND POSSIBLE ACTION TO APPROVE A YOUTH SCHOLARSHIP PROGRAM IN CONJUNCTION WITH ORO VALLEY PARKS AND RECREATION PROGRAMS   FUTURE AGENDA ITEMS  (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H)   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   ADJOURNMENT      POSTED:  9/10/14 at 5:00 p.m. by ms When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700.   INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience”, please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience” you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation.    Town Council Regular Session Item # 1. Meeting Date:09/17/2014   Submitted By:Arinda Asper, Town Manager's Office Information Subject 2014 AZ League Annual Conference Trip Report Attachments 2014 AZ League Annual Conference Trip Report Office of the Mayor & Town Coun ci l Trip Report Purpose : 2014 League of Arizona Cities and Towns Annual Conference Date: August 19 -August 22 ,2014 Location: Sheraton Downtown Hotel Phoenix , AZ Attendees: Mayor Satish Hiremath Vice Mayor Lou Waters Councilmember Brendan Burns Councilmember Bill Garner Councilmember Joe Hornat Councilmember Mary Snider Councilmember Mike Zinkin Town Manager Greg Caton Summary: The 2014 League of Arizona Cities and Towns Annual Conference was hosted by the City of Phoenix , Arizona. The theme of this year's conference was "Arizona Cities & Towns @ Work ." The conference was attended by over 1200 elected officials and guests from cities and towns across Arizona. Highlights of the conference included : the last major gubernatorial forum of the 2014 primary campaign ; and over 25 sessions dealing with issues of importance to local , regional and statewide officials. The conference "schedule at a glance" is attached . Report submitted to the Town Clerk on August 25 ,2014 . ;a ,de~ Dr . Satish I. Hiremath Mayor Caringfor our heritage, our community, ourfuture. www.orovalleyaz.gov 11000 N . La Canada Drive· Oro Valley, Arizona 85737 phone: (520) 229-4700· fax: (520) 297-0428 LI;:AGUI;: ANNUAL CO N ~ I;: R I;: N C I;: Sheraton Downtown I-Iotell Phoenix,AZ Augusl19-22 TUESDAY, August 19 7:30 a.m .. Golf Tournament City of Phoenix Encento Golf Course 1 :30 p.m. -Pre Conference Session: Public Safety Personnel Retirement System (PSPRS) Pension Overview Encanto A and B 1 :30 p.m. -Resolutions Committee Meeting Phoenix Ballroom 0 4:00 p .m . -AMRRP Annual Meeting Ahwatuk ee B 5:00 p.m_ -Gubernatorial Forum Phoenix Ballroom 6:30 p.m. (or at conclusion of debate) -Welcome Reception Phoenix Ballroom Foyer WEDNESDAY, August 20 8:30 a.m . -Youth Program Maryvale 9:00 a.m_ -Opening General Session Valley of the Sun Ballroom 1 2:00 p.m . -Lunch On Your Own 1 :30 p.m. -Concurrent Sessions • Wildland Fire : Loool Gove rnmenY , Rol e • The Arizona We Want 2.0 in Action • Fino ndng Strategi es for Transportation Projects • Media Tra ining • Nat iona l Inciden t Management Syste m IN IMS ) • City /Tow n Reco rd, Manogement Progr a m 1 :30 p.m. -Affiliate Group Meeting • Ar izona City Attorneys Assoc iati on 3: 15 p.m. -Concurrent Sessions • Rapid Fire Innovat io n • What Makes a Young Person Sta y or Go? • What You Do as a Leeder Matters • 1·11 Corridor /CA NAME X • Military Veteran Iss ues • How to Read Your Municipal Budget Enconb A Enconto B Deer Valley Paadise Volley Camelback Alhambra E,trellc Encanb A Enconlo B Deer Volley Paadise Volley Camelback Alhambra 5:00 p.m. -Rural Discussion and Update from Rural Policy Forum: Lessons Learned and Best Practices Maryvale 6:30 p.m. -Service Award Dinner and Entertainment Phoenix Ballroom League of Arizona ~a~ Cities AND Towns @ ~~CITIES w O RK THURSDAY, August 21 8:00 a.m. -Spouse/Guest Mobile Tour Tour of the Musical Instrument Museum Meet in South Mountain 8: 15 a.m. -Concurrent Sessions • Arizona·Sono ra Bi·Natio na! Mega Region • Five Things about Arizo na Waler • League 201 4 Legisla tive Repo rt • Publ ic Service Ethi cs & Open Gov . • Firs lN et's Technology Pa rt nerships 10:00 a.m .• Concurrent Sessions • On th e Bo ll ot ond in the New, • Wastewater Effiuent and Rec laim ed Water • Th e Co ming Infr astrudure Cliff • Intergovernmental Agreements IIGA,) • Council/Manoger: A Tal e of Thr ee Citie, • Rural Economic Development Tools 1 2:00 p.m . -General Luncheon Phoenix Ballroom 2 :30 p.m. -Concurrent Sessions • Ci tiz ens Boards and Com mi ssions • Ar izona 's Municipal Airpor ts • All Politics I, Not Loca l • Update fro m ADOT • Arizona 's Energ y Future 2:30 p.m •• Affiliate Group Meeting Encanlo A Encanta B Deer Volley Pa radi~e Vaney Camelback Encanlo A Encanto B Deer Volley Pcradise Volley Camelback Alhambro Enccnlo A Encanto B Deer Volley Paodise Volley Camelback • Greater Arizo na Mayors Association IGAMA) Arcadia 2:30 p.m •• Mobile Tour -State Capitol Meet at League Registration Desk 3:30 p.m. -Affiliate Group Meeting • CGG Directors Meeting South Moonlain 4:00 p.m. -Annual Business Meeting Ahwatukee 5:00 p.m. -Affiliate Group Meeting • Arizona Grants Professiona ls Mcryvale 6:00 p.m. -Showcase of Cities and Towns Valley of the Sun Ballroom FRIDAY, August 22 8:00 a.m. -!1peed Networking Breakfast for Municipal Officials Valley of the Sun 0 9:30 a.m •• The Dynamic Baker's Dozen of Effective Leadersliip Valley of the Sun C Conference Adjourned Ques ti ons? Ca ll 602-258-5786 Town Council Regular Session Item # 2. Meeting Date:09/17/2014   Submitted By:Catherine Hendrix, Police Department Information Subject Letter of Appreciation for Oro Valley Police Department Attachments 081914 Ltr of Appreciation 1 From: Kathy W. Smith [mailto:kwsmith@psychiatry.arizona.edu]   Sent: Tuesday, August 19, 2014 8:29 AM  To: Sharp, Daniel  Subject: Thank you!  Dear Chief Sharp, I just wanted to send a quick note to say Thank You to you and your department for the kind way in everyone responded to a call from me early Sunday morning. On Sunday, 9/17/2014 at 1:00am, my house alarm went off. My husband was out of town so when I went to investigate the alarm, I saw the door to my garage was ajar. I must have dialed 911 on my way to check the alarm and hung up before I saw the door was open. When I was going to check my children, about to call 911 again, the dispatcher, whom I later learned was Bree DeVolder, was calling me to see if we were OK. She stayed on the phone with me offering very reassuring words while an officer, Mr. Jason Horetski, came to my house and checked the perimeter before searching the inside for me. Everything was fine and he spoke to my children for a minute before going on his way. I have to tell you, in the light of the morning, it was quite obvious as soon as the sun came up, that I obviously had set the house alarm with the door closed but not locked, and wind must have shaken it ajar. But, in the middle of the night and small children in my charge, there was no way I would have believed someone wasn’t in the house without it being proven to me by someone searching it for me. I just wanted to say “Thank You” for what was perhaps to you all a seemingly small event, but for me was incredibly reassuring and kind. The best part was watching my kids just go off back to their rooms and fall back to sleep, safe in the knowledge that the policeman had said everything was fine and they were secure. (I was up until the sun came up, convinced that someone must have had a key to get into the house and set off the alarm ) As I say, the light of day brought with it the return of Reason to my brain but very appreciative for the work of the Oro Valley Police Department on an early Sunday morning! Please let both Mr. Horetski and Ms. DeVolder know my family and I are very grateful to both of them. Sincerely, Kathy Smith Kathy W. Smith, M.D. 2 Director, Division of Child and Adolescent Psychiatry Director, Child and Adolescent Psychiatry Fellowship Training Program University of Arizona College of Medicine Department of Psychiatry Behavioral Health Pavilion 2800 E Ajo Way Tucson, AZ 85713 Phone: 520-874-4705 Fax: 520-874-2030 "CONFIDENTIALITY NOTICE: This message and any included attachments are from The University of Arizona Health  Network and are intended only for the addressee. The information contained in this message is confidential and  may constitute inside or non‐public information under international, federal, or state laws and is intended only for  the use of the addressee. Unauthorized forwarding, copying, printing, distributing, or using such information is  strictly prohibited and may be unlawful. If you are not the addressee, please promptly delete this message and  notify the sender of the delivery error by e‐mail or you may call The University of Arizona Health Network in  Tucson, Arizona, USA at (520) 694‐4357."  Town Council Regular Session Item # 1. Meeting Date:09/17/2014   Introduction of Youth Advisory Council Members Information Subject Introduction of Youth Advisory Council Members Summary Town Council Regular Session Item # A. Meeting Date:09/17/2014   Requested by: Julie Bower Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Minutes - September 3, 2014 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (approve, approve with the following changes) the September 3, 2014 minutes. Attachments 9/3/14 Draft Minutes 9/3/14 Minutes, Town Council Regular Session 1 MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION September 3, 2014 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 6:00 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Brendan Burns, Councilmember Bill Garner, Councilmember Joe Hornat, Councilmember Mary Snider, Councilmember Mike Zinkin, Councilmember PLEDGE OF ALLEGIANCE Mayor Hiremath led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Economic Development Manager Amanda Jacobs announced the upcoming town meetings and events. COUNCIL REPORTS Councilmember Zinkin reported on his attendance at the National League of Cities Summer Policy Forum and Leadership Summit conferences. DEPARTMENT REPORTS Town Clerk Julie Bower announced that new artwork was on display in the Council Chambers by artist Robert Young. ORDER OF BUSINESS Mayor Hiremath said the agenda would stand as posted. 9/3/14 Minutes, Town Council Regular Session 2 INFORMATIONAL ITEMS 1.Councilmember Zinkin NLC Summer Policy Forum Trip Report 2.Councilmember Zinkin NLC University Annual Leadership Summit Trip Report 3.Letters of Appreciation for Oro Valley Police Department 4.Public Safety Providers Quarterly Reports CALL TO AUDIENCE Cathy Workman, Chair of the Greater Oro Valley Chamber of Commerce Board of Directors, introduced herself and said the Chamber was excited to continue their positive working relationship with the town. PRESENTATIONS 1.Proclamation - Celebration of Wilderness Month and the 50th anniversary of the Wilderness Act Mayor Hiremath proclaimed the month of September, 2014 to be Celebration of Wilderness in Oro Valley Month and encouraged all residents to celebrate the Wilderness Act of 1964. Meg Weesner invited the Town Council and the public to attend the Wild for Wilderness Festival at Sabino Canyon on November 8, 2014 from 9:00 a.m. to 3:00 p.m. 2.Proclamation - National Preparedness Month Mayor Hiremath proclaimed September, 2014 to be Preparedness Month and encouraged all residents to take steps to be prepared for any emergency. 3.Presentation - Jae Dale, CEO of Oro Valley Hospital Jae Dale, CEO of Oro Valley Hospital, discussed the following topics: -Quality and Safety -Tru-D Report -Emergency Room Certifications -Growth -New Services -Community Integrated Healthcare Program -2013 Community Benefits -The Future? 9/3/14 Minutes, Town Council Regular Session 3 CONSENT AGENDA A.Minutes - July 2, 2014 Study/Regular Session C.Visit Tucson Quarterly Report: April 1, 2014 - June 30, 2014 D.Greater Oro Valley Chamber of Commerce Quarterly Report: April 1, 2014 - June 30, 2014 E.Appointment to the Parks and Recreation Advisory Board (PRAB) G.Resolution No. (R)14-43, authorizing and approving an Intergovernmental Agreement (IGA) among the parties that form the Pima County/Tucson Metropolitan Counter Narcotics Alliance (CNA), a law enforcement task force. CNA members include: Tucson Police Department, Arizona Department of Public Safety, University of Arizona Police Department, Oro Valley Police Department, Marana Police Department and Sahuarita Police Department H.* Resolution No. (R)14-44, authorizing and approving a task force agreement between the Drug Enforcement Administration (DEA) and the Town of Oro Valley for the participation of two (2) Oro Valley police officers in the High Intensity Drug Trafficking Area (HIDTA) Pima County/Tucson Metro Counter Narcotics Alliance (CNA) Task Force (Removed from the agenda on 9/2/14 at 4:00 p.m.) I.Resolution No. (R)14-45, authorizing and approving Grant Contract No. 2015- 405d--010 between the Oro Valley Police Department and the Governor’s Office of Highway Safety (GOHS) for funding Impaired Driver/DUI Alcohol Enforcement overtime and employee-related expenses, as well as portable breath testing devices (PBTs) K.Resolution No. (R)14-47, authorizing and approving a task force agreement between the Drug Enforcement Administration (DEA) and the Town of Oro Valley for the participation of one (1) police officer in the Pima County HIDTA Investigative Task Force (PCHITF) L.Resolution No. (R)14-48, authorizing and approving an easement agreement between the Town of Oro Valley and Tucson Electric Power Company for the construction of the electric primary feeders used to power Naranja Park M.Resolution No. (R)14-49, declaring and adopting the results of the Oro Valley Primary Election held on August 26, 2014 (Updated on 9/2/14) MOTION:A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to approve Consent agenda items (A), (C-E), (G-I) and (K-M). MOTION carried, 7-0. 9/3/14 Minutes, Town Council Regular Session 4 B.Fiscal Year 2013/14 Financial Update Through June 2014 (Year-End) Councilmember Snider requested clarification regarding the General Fund and General Fund Reserves. Finance Director Stacey Lemos said the General Fund balance at the end of FY 13/14 was $11.5 million dollars which equated to 39% of the budget. Councilmember Zinkin asked why state grant revenues were lower than projected. Ms. Lemos said that grant capacity was built into the budget to allow for the use of various grants but not all budgeted grants were awarded to the town. Should the grant not be awarded to the town, the money would simply not be spent. MOTION:A motion was made by Councilmember Zinkin and seconded by Councilmember Snider to accept the Fiscal Year 2013/14 Financial Update through June 2014 (Year-End). MOTION carried, 7-0. F.Request for approval of a two year extension of the Miller Ranch Master Development Plan and Phase 1 and 2 Development Plan, located on the northwest corner of Tangerine Road and La Canada Drive Councilmember Garner asked when the developer first applied. Interim Planning Manager Bayer Vella said the developer applied before July, 2014. Councilmember Garner inquired as to whether the applicant was actively trying to secure retail development. Applicant James Hardman said they were actively marketing the property. MOTION:A motion was made by Councilmember Garner and seconded by Councilmember Zinkin to approve the request for a two year extension of the Miller Ranch Master Development Plan and Phase 1 and 2 Development Plan, located on the northwest corner of Tangerine Road and La Canada Drive. MOTION carried, 7-0. J.Resolution No. (R)14-46, authorizing and approving an Intergovernmental Agreement (IGA) between Pima County and the Town of Oro Valley for the Pima County Wireless Integrated Network (PCWIN) to reimburse the Town of Oro Valley for the purchase of a NICE Radio Logging Recorder Software License 9/3/14 Minutes, Town Council Regular Session 5 Vice Mayor Waters requested clarification regarding the NICE radio logging recorder system. Deputy Police Chief Larry Stevens said the NICE radio recording system recorded the radio and telephone calls that came into the emergency operations center. MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to approve Resolution No. (R)14-46, authorizing and approving an Intergovernmental Agreement between Pima County and the Town of Oro Valley for the Pima County Wireless Integrated Network (PCWIN) to reimburse the Town of Oro Valley for the purchase of a NICE Radio Logging Recorder Software License. MOTION carried, 7-0. REGULAR AGENDA 1.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 14 (PRIVATE CLUB) LIQUOR LICENSE FOR STONE CANYON CLUB LOCATED AT 14200 N. HOHOKAM VILLAGE PLACE Town Clerk Julie Bower gave an overview of item #1. Mayor Hiremath opened the public hearing. No comments were received. Mayor Hiremath closed the public hearing. MOTION:A motion was made by Councilmember Zinkin and seconded by Vice Mayor Waters to recommend approval of the issuance of a Series 14 liquor license to the Arizona Department of Liquor Licenses and Control for Philip Green Sr. and principals for Stone Canyon Club located at 14200 N. Hohokam Village Place. MOTION carried, 7-0. 2.PUBLIC HEARING: ORDINANCE NO. (O)14-08, AMENDING THE TOHONO CHUL PARK ZONING (PLANNED AREA DEVELOPMENT) FOR FESTIVAL BANNER SIGNS, LOCATED AT THE NORTHEAST CORNER OF INA ROAD AND PASEO DEL NORTE Planner Rosevelt Arellano gave an overview of item #2. Marcia Ring, Director of Marketing for Tohono Chul Park, gave an overview of the request to increase the existing banner size and gain additional identification space. 9/3/14 Minutes, Town Council Regular Session 6 Discussion ensued amongst Council and the applicant regarding the proposed banner amendment request. Mayor Hiremath opened the public hearing. The following individual spoke in opposition to item #2. Oro Valley resident Bill Adler Mayor Hiremath closed the public hearing. MOTION:A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to approve Ordinance No. (O)14-08, amending the Tohono Chul Park Planned Area Development relating to festival banner signs, subject to the revisions depicted in Attachment 1, Exhibit "A". Exhibit "A" Additions shown in ALL CAPS Deletions shown in strikethrough font Festival Banner Sign Standards -Maximum Dimension: 54" x 18"THE MAXIMUM DIMENSIONS FOR THE TWO BANNER SIGN AREAS ARE AS FOLLOWS: TCP SPACE (TOP PORTION): 72" X 30" LOGO SPACE (BOTTOM PORTION): 30" X 30". THE LOGO SPACE MAY CONTAIN THE TOWN SEAL TO PROMOTE ORO VALLEY BRANDING WITH COST SHARE OR THE PARK LOGO ON ALTERNATING BANNER SIGNS. -An addition 18" x 18" area below the Park banner may be utilized by the Town to promote Oro Valley branding with cost share. - Cost share of associated expenses may include but are not limited to: design, printing, installation and equipment. - Each festival banner sign design shall be reviewed and approved by the Town prior to use. - Approved festival banner sign designs shall not expire or require additional permits once approved. - Banner signs may be replaced if Town light poles are replaced. 9/3/14 Minutes, Town Council Regular Session 7 MOTION carried, 7-0. 3.PUBLIC HEARING: ORDINANCE NO. (O)14-09, TUCSON KOI & WATER GARDENS REQUESTS A REZONING FOR APPROXIMATELY 2.8 ACRES LOCATED ON THE EAST SIDE OF ORACLE ROAD, APPROXIMATELY 1/4 MILE SOUTH OF MAGEE ROAD FROM R1-144 AND R-S TO C-N AND USE OF A MODIFIED REVIEW PROCESS AS ENABLED BY THE ENVIRONMENTALLY SENSITIVE LANDS SECTION OF THE ZONING CODE Senior Planner Michael Spaeth gave an overview of item #3. Paul Oland, representative for the WLB Group, gave an overview of the proposed rezoning request. Mayor Hiremath opened the public hearing. The following individual spoke in opposition to item #3. Oro Valley resident Bill Adler Mayor Hiremath closed the public hearing. Discussion ensued amongst Council, staff and the applicant regarding the proposed rezoning request. MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to approve Ordinance No. (O)14-09, rezoning the Tucson Koi & Water Gardens property totaling 2.8 acres from R1-144 and R-S to C-N, subject to conditions in Attachment 2, using the ESL modified review process and finding that the request is consistent with the General Plan's Future Land Use Map and Vision, Goals and Policies. Attachment 2 Conditions of Approval Planning 1. A cultural resource survey, in accordance with Section 27.10.D.3.e.v.b., must be completed prior to the approval of the Final Site Plan. 2. Relocate the proposed nursery showroom to maintain the minimum Critical Resource Area setback, per Section 27.10.F.3.b.i.b. 3. Add open space percentage to table on Tentative Development Plan. 9/3/14 Minutes, Town Council Regular Session 8 Engineering 1. An in-lieu fee will be required for future construction of a 5' sidewalk along the Oracle Road frontage. An easement dedicated to the Town of Oro Valley will also be required for construction of the sidewalk. The fee and easement will need to be in place prior to issuance of a Certificate of Occupancy. The fee shall be held for a period of time not to exceed ten (10) years, after which, if the sidewalk has not been constructed, the in-lieu fee shall be returned to the applicant. (Town Subdivision Street Standards: Sec 6.3.2.) 2. Revise the Tentative Development Plan to incorporate adequate off-street maneuvering area. (Zoning Code: Sec. 27.7.H. and 27.8.C.) 3. The sidewalk that is adjacent to the head in parking will be obstructed by the vehicle overhang from the parking space. Revise the TDP to incorporate an increased sidewalk width. (Zoning Code: Sec. 27.7.H.) 4. Correct text to remove the language about providing a secondary access to the office complex to the south on page 27 of the Site Analysis. Councilmember Zinkin requested an amendment to the motion to allow the applicant to modify their parking analysis plus or minus two (2) parking spaces without obtaining future Town Council approval. Vice Mayor Waters and Councilmember Snider agreed to the amendment. MOTION AS AMENDED carried, 7-0. 4.PUBLIC HEARING: CONDITIONAL USE PERMIT FOR A PROPOSED RETAIL PLANT NURSERY, SHOWROOM AND SALES AREA FOR TUCSON KOI & WATER GARDENS LOCATED ON THE EAST SIDE OF ORACLE ROAD, APPROXIMATELY 1/4 MILE SOUTH OF MAGEE ROAD Mr. Spaeth presented item #4. Paul Oland, representative for the WLB Group, was present to answer questions. Bruce McDonald said that rain water would be harvested and utilized to fill the koi pond and to water nursery plants on site. Mayor Hiremath opened the public hearing. No comments were received. Mayor Hiremath closed the public hearing. 9/3/14 Minutes, Town Council Regular Session 9 MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Garner to approve the Conditional Use Permit for the Tucson Koi & Water Gardens, subject to the conditions in Attachment 1, based on the findings that the proposed request is consistent with all Zoning Code review criteria and the use of water harvesting shall be utilized to sustain the koi ponds. Attachment 1 Condition of Approval Engineering 1. Show that sufficient room is provided for delivery vehicle and trash collection vehicle maneuverability within the revised parking layout. Specifically, demonstrate that the vehicles can turn around and will not be required to back out of the parking lot to Oracle Road. MOTION carried, 7-0. Mayor Hiremath recessed the meeting at 7:50 p.m. Mayor Hiremath reconvened the meeting at 7:57 p.m. 5.PUBLIC HEARING: REQUEST FOR A REVISION TO AN APPROVED TENTATIVE DEVELOPMENT PLAN ASSOCIATED WITH A REZONING FROM R1-144 TO R1-10, FOR A 120-LOT SINGLE-FAMILY DEVELOPMENT ON APPROXIMATELY 45 ACRES LOCATED EAST OF IRONWOOD RIDGE HIGH SCHOOL, ON THE SOUTH SIDE OF NARANJA DRIVE AND A REQUEST TO UTILIZE THE MODIFIED REVIEW PROCESS ENABLED BY THE ENVIRONMENTALLY SENSITIVE LANDS (ESL) SECTION OF THE ZONING CODE Interim Planning Manager Bayer Vella presented item #5. Paul Oland, representative for the WLB Group, gave a brief overview of the tentative development plan revision request. Mayor Hiremath opened the public hearing. No comments were received. Mayor Hiremath closed the public hearing. Discussion ensued amongst the Council regarding the proposed tentative development plan revision request. 9/3/14 Minutes, Town Council Regular Session 10 MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to approve the proposed revisions to the approved Tentative Development Plan and use of the modified review process for the Kai Naranja Development, finding that the revisions are consistent with the design and integrity of the original Tentative Development Plan. MOTION carried, 7-0. 6.DISCUSSION AND POSSIBLE ADOPTION OF A TOWN COUNCIL CODE OF ETHICS Councilmember Zinkin gave an overview of item #6. Discussion ensued amongst Council and staff regarding the proposed Town Council Code of Ethics. No action was taken on item #6. FUTURE AGENDA ITEMS Mayor Hiremath requested a future agenda item to discuss the modified review process, seconded by Councilmember Snider. Councilmember Zinkin requested a future agenda item to discuss the Environmentally Sensitive Lands Ordinance (ESLO), seconded by Councilmember Garner. Councilmember Burns requested a future agenda item to discuss a bike-share program, seconded by Councilmember Garner. CALL TO AUDIENCE No comments were received. ADJOURNMENT MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to adjourn the meeting at 8:38 p.m. MOTION carried, 7-0. Prepared by: ________________________ Michael Standish, CMC Deputy Town Clerk 9/3/14 Minutes, Town Council Regular Session 11 I hereby certify the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 3rd day of September, 2014. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ________________________, 2014. _____________________________ Julie K. Bower, MMC Town Clerk Town Council Regular Session Item # B. Meeting Date:09/17/2014   Requested by: Stacey Lemos Submitted By:Wendy Gomez, Finance Department:Finance Information SUBJECT: Fiscal Year 2014/2015 Financial Update through July 2014 RECOMMENDATION: This item is for information only. EXECUTIVE SUMMARY: In the General Fund (see attachment A), revenues collected through July totaled $2.5 million, or 7.9% of the budget amount of $32.3 million.  Year-to-date expenditures through July totaled $1.3 million, or 3.9% of the budget amount of $32.5 million.  Please note that the expenditure budget includes the authorized use of contingency reserves in the amount of $190,000 to fund the purchase of a modular building to address Town space needs, including the onsite health clinic, which was approved by Council on July 2, 2014.  This amount is included in the budgeted transfer out to the General Government CIP Fund.  In the Highway Fund (see attachment B), revenues collected through July totaled $247,807, or 8.4% of the budget amount of $3.0 million.  Year-to-date expenditures through July totaled $75,370, or 1.7% of the budget amount of $4.4 million. It is important to note that the Highway Fund budget includes the planned use of $1.4 million in reserves, as all construction sales tax revenues are now fully accounted for in the General Fund. In the Bed Tax Fund (see attachment C), revenues collected through July totaled $66,530, or 7.0% of the budget amount of $949,000.  Year-to-date expenditures through July totaled $180,166, or 18.7% of the budget amount of $961,000. BACKGROUND OR DETAILED INFORMATION: GENERAL FUND Attachment A shows General Fund revenues and expenditures through July, as well as year-end estimates for each category.  The estimated year-end projections in the General Fund are as follows: Revenues                                                    $32,335,255 Less: Expenditures                                              ($32,317,966) Est. Increase in Fund Balance                    $     17,289   General Fund Revenues Local sales tax collections in the General Fund total $1.2 million or 8.0% of the budget amount of $15.7 million.  Sales tax collections in the General Fund are estimated to come in on budget at this time.     Federal Grant revenues are estimated to come in over budget by about $44,000 or 7.4%, due to grant funds received for a Police DUI Tahoe funded by the Governor's Office of Highway Safety.    Charges for Services revenues are estimated to come in slightly over budget by about $15,000 or 0.9%, due primarily to revenue trends at the Aquatic Center and in recreation programs.   Interest Income collections are negative for July due to an unrealized interest loss, which is expected to be recovered throughout the remainder of the fiscal year.  Staff will continue to monitor revenue collections and may adjust the year-end estimates based on actual trends. General Fund Expenditures Expenditures are estimated to come in slightly under budget by nearly $139,000 or 0.4%, due to projected vacancy savings.  Note that these savings are estimates and are subject to change.      HIGHWAY FUND Highway Fund Revenues State shared highway user funds total $235,453, or 8.5% of the budget amount of $2.8 million and are estimated to come in on budget at this time.  Highway Fund Expenditures Expenditures are estimated to come in on budget at this time.  BED TAX FUND Bed Tax Revenues Bed tax revenues total $66,980, or 7.1% of the budget amount of $945,000 and are estimated to come in on budget at this time. Bed Tax Fund Expenditures Expenditures are estimated to come in on budget at this time.    Please see Attachments A, B, and C for additional details on the General Fund, Highway Fund and Bed Tax Fund respectively.  See Attachment D for a fiscal year-to-date consolidated summary of all Town funds.  FISCAL IMPACT: N/A SUGGESTED MOTION: This item is for information only. This item is for information only. Attachments Attachment A - General Fund Attachment B - HW Fund Attachment C - Bed Tax Fund Attachment D - Summary All Funds ATTACHMENT A July YTD Financial Status General Fund % Budget Completion through July --- 8.3% % Actuals YE % Variance to Budget to Budget REVENUES: LOCAL SALES TAX 1,247,149 15,676,905 8.0% 15,676,905 0.0% LICENSES & PERMITS 164,550 1,805,547 9.1% 1,805,547 0.0% FEDERAL GRANTS 87,704 597,365 14.7% 641,676 7.4% STATE GRANTS - 1,607,300 0.0% 1,607,300 0.0% STATE/COUNTY SHARED 856,556 10,303,762 8.3% 10,303,762 0.0% OTHER INTERGOVERNMENTAL - 15,000 0.0% 15,000 0.0% CHARGES FOR SERVICES 173,068 1,688,995 10.2% 1,703,940 0.9% FINES 10,663 180,000 5.9% 180,000 0.0% INTEREST INCOME (9,682) 81,125 -11.9% 81,125 0.0% MISCELLANEOUS 6,548 135,000 4.9% 135,000 0.0% TRANSFERS IN - 185,000 0.0%185,000 0.0% TOTAL REVENUES 2,536,555 32,275,999 7.9% 32,335,255 0.2% % Actuals YE % Variance to Budget to Budget EXPENDITURES: COUNCIL 36,675 207,022 17.7% 207,022 0.0% CLERK 18,865 497,102 3.8% 497,102 0.0% MANAGER 23,301 721,724 3.2% 721,724 0.0% HUMAN RESOURCES 11,221 371,998 3.0% 371,998 0.0% FINANCE 23,616 748,060 3.2% 747,617 -0.1% INFORMATION TECHNOLOGY 71,991 1,432,374 5.0% 1,432,374 0.0% GENERAL ADMINISTRATION 103,695 1,867,600 5.6% 1,867,600 0.0% LEGAL 22,882 756,855 3.0% 756,855 0.0% COURT 27,369 789,826 3.5% 789,826 0.0% DEV & INFRASTRUCTURE SVCS 126,064 4,564,803 2.8% 4,426,447 -3.0% PARKS & RECREATION 119,765 2,722,617 4.4% 2,722,617 0.0% POLICE 530,807 14,885,819 3.6% 14,885,819 0.0% TRANSFERS OUT 158,965 2,890,965 5.5%2,890,965 0.0% TOTAL EXPENDITURES 1,275,215 32,456,765 3.9% 32,317,966 -0.4% SURPLUS / (DEFICIT) 1,261,340 (180,766) 17,289 BEGINNING FUND BALANCE **11,534,058 Plus: Surplus / (Deficit)17,289 ENDING FUND BALANCE **11,551,346 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2014/2015 Year End Estimate * Budget Year End Estimate * Actuals thru 7/2014 Actuals thru 7/2014 Budget G:\BUDGET ANALYST\Financial Reports 2014-2015\1Q\July\July FY15 Monthly Report 09/04/2014 ATTACHMENT B July YTD Financial Status FY 2014/2015 % Budget Completion through July --- 8.3% Actuals thru 7/2014 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget REVENUES: LOCAL SALES TAX - - 0.0% - 0.0% LICENSES & PERMITS 3,608 52,000 6.9% 52,000 0.0% STATE GRANTS - - 0.0% - 0.0% STATE/COUNTY SHARED 235,453 2,754,947 8.5% 2,754,947 0.0% CHARGES FOR SERVICES 10,791 129,493 8.3% 129,493 0.0% INTEREST INCOME (2,104) 19,250 -10.9% 19,250 0.0% MISCELLANEOUS 60 10,000 0.6% 10,000 0.0% TRANSFERS IN - - 0.0%- 0.0% TOTAL REVENUES 247,807 2,965,690 8.4% 2,965,690 0.0% Actuals thru 7/2014 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget EXPENDITURES: ADMINISTRATION 12,032 610,478 2.0% 610,478 0.0% TRANSPORTATION ENGINEERING 19,123 537,275 3.6% 537,275 0.0% PAVEMENT MANAGEMENT 4,190 1,219,002 0.3% 1,219,002 0.0% STREET MAINTENANCE 23,009 1,053,631 2.2% 1,053,631 0.0% TRAFFIC ENGINEERING 17,015 934,276 1.8% 934,276 0.0% TRANSFERS OUT - - 0.0%- 0.0% TOTAL EXPENDITURES 75,370 4,354,662 1.7% 4,354,662 0.0% SURPLUS / (DEFICIT) 172,437 (1,388,972) (1,388,972) BEGINNING FUND BALANCE **4,175,161 Plus: Surplus / (Deficit) (1,388,972) ENDING FUND BALANCE **2,786,189 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision Highway Fund G:\BUDGET ANALYST\Financial Reports 2014-2015\1Q\July\July FY15 Monthly Report 09/04/2014 ATTACHMENT C July YTD Financial Status % Budget Completion through July --- 8.3% % Actuals YE % Variance to Budget to Budget REVENUES: BED TAXES 66,980 944,571 7.1% 944,571 0.0% INTEREST INCOME (450) 4,125 -10.9% 4,125 0.0% MISCELLANEOUS - - 0.0%- 0.0% TOTAL REVENUES 66,530 948,696 7.0% 948,696 0.0% % Actuals YE % Variance to Budget to Budget EXPENDITURES: ECONOMIC DEVELOPMENT 12,623 608,457 2.1% 608,457 0.0% TRANSFERS OUT 167,543 352,543 47.5%352,543 0.0% TOTAL EXPENDITURES 180,166 961,000 18.7% 961,000 0.0% SURPLUS / (DEFICIT) (113,636) (12,304) (12,304) BEGINNING FUND BALANCE **425,099 Plus: Surplus / (Deficit) (12,304) ENDING FUND BALANCE **412,795 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2014/2015 Year End Estimate * Budget Year End Estimate * Bed Tax Fund Budget Actuals thru 7/2014 Actuals thru 7/2014 G:\BUDGET ANALYST\Financial Reports 2014-2015\1Q\July\July FY15 Monthly Report 09/04/2014 CO N S O L I D A T E D Y E A R - T O - D A T E F I N A N C I A L R E P O R T T H R O U G H J U L Y , 2 0 1 4 ATTACHMENT D FY 1 4 / 1 5 C a p i t a l L e a s e s / Left in Accounts Be g i n B a l . T r a n s f e r O u t Thru July 2014 Ge n e r a l F u n d - U n a s s i g n e d 9 , 9 2 6 , 0 2 3 2 , 5 3 6 , 5 5 5 - 2 , 5 3 6 , 5 5 5 1 5 9 , 1 6 2 8 0 7 , 1 1 2 3 0 8 , 9 4 0 - - - 1,275,215 11,187,363 Ge n e r a l F u n d - A s s i g n e d 1 , 6 0 8 , 0 3 5 1,608,035 Hi g h w a y F u n d - R e s t r i c t e d 4 , 1 7 5 , 1 6 1 2 4 7 , 8 0 7 - 2 4 7 , 8 0 7 - 6 6 , 9 2 9 8 , 4 4 1 - - - 75,370 4,347,599 Se i z u r e & F o r f e i t u r e - S t a t e 5 2 6 , 9 0 1 1 , 5 6 3 - 1 , 5 6 3 - - 1 7 - - - 17 528,447 Se i z u r e & F o r f e i t u r e - J u s t i c e 3 4 9 , 7 2 4 - - - 2 , 8 8 9 - - - - 2,889 346,835 Be d T a x F u n d - C o m m i t t e d 4 2 5 , 0 9 9 6 6 , 5 3 0 - 6 6 , 5 3 0 1 6 7 , 5 4 3 9 , 0 6 7 3 , 5 5 6 - - - 180,166 311,463 Im p o u n d F e e F u n d 7 , 3 4 6 2 , 1 0 0 - 2 , 1 0 0 - 1 , 0 2 2 - - - - 1,022 8,423 Mu n i c i p a l D e b t S e r v i c e F u n d 5 3 3 , 9 2 8 3 1 , 8 0 2 3 2 9 , 6 2 7 3 6 1 , 4 2 9 - - 1 , 8 0 0 - - 667,200 669,000 226,357 Or a c l e R o a d D e b t S e r v i c e F u n d 2 8 1 - - - - - - - - - 281 Al t e r n a t i v e W a t e r R e s o u r c e s D e v I m p a c t F e e F u n d 3 , 3 8 8 , 5 1 2 1 0 7 , 1 8 4 - 1 0 7 , 1 8 4 - - - - - 3,495,695 Po t a b l e W a t e r S y s t e m D e v I m p a c t F e e F u n d 4 , 5 0 5 , 6 3 5 5 2 , 1 4 8 - 5 2 , 1 4 8 - - - - - - 4,557,784 To w n w i d e R o a d w a y D e v e l o p m e n t I m p a c t F e e F u n d 2 , 7 9 1 , 1 6 6 4 6 , 6 3 3 - 4 6 , 6 3 3 - - - - - - - 2,837,798 Pa r k s & R e c r e a t i o n I m p a c t F e e F u n d 2 1 , 5 5 5 1 5 , 8 2 4 - 1 5 , 8 2 4 - - - - - - - 37,379 Li b r a r y I m p a c t F e e F u n d 1 1 4 , 7 9 8 - - - - - - - - - - 114,798 Po l i c e I m p a c t F e e F u n d 2 0 5 , 9 3 6 6 , 8 1 4 - 6 , 8 1 4 - - - - - - - 212,750 Ge n e r a l G o v e r n m e n t I m p a c t F e e F u n d 3 , 5 0 2 - - - - - - - - - - 3,502 Na r a n j a P a r k F u n d 7 3 7 , 0 2 1 - - - - - - 3 , 1 0 7 - - 3,107 733,914 Ge n e r a l G o v e r n m e n t C I P F u n d 1 , 5 0 0 , 0 0 0 - - - - - - 8 , 7 2 9 - - 8,729 1,491,271 Wa t e r U t i l i t y 1 1 , 84 3 , 2 3 8 3 8 3 , 3 1 4 - 3 8 3 , 3 1 4 3 , 1 1 9 1 0 7 , 7 0 5 1 6 2 , 1 5 7 2 , 6 5 0 - 275,631 11,950,921 St o r m w a t e r U t i l i t y 50 3 , 4 7 4 8 4 2 - 8 4 2 1 2 , 3 6 7 2 9 , 9 2 7 2 , 1 8 8 - - 44,481 459,834 Fl e e t F u n d 8 4 , 9 4 9 1 0 , 5 2 6 - 1 0 , 5 2 6 - 2 , 9 3 7 ( 2 3 , 1 0 7 ) - - - (20,170) 115,645 Be n e f i t S e l f I n s u r a n c e F u n d 5 8 4 , 5 0 9 1 0 0 , 9 5 1 - 1 0 0 , 9 5 1 - - 1 1 2 , 3 1 3 - - - 112,313 573,147 Re c r e a t i o n I n - L i e u F e e F u n d 6 , 1 9 0 - - - - - - - - - - 6,190 To t a l 4 3 , 8 4 2 , 9 8 1 3 , 6 1 0 , 5 9 2 3 2 9 , 6 2 7 3 , 9 4 0 , 2 1 9 3 2 9 , 8 2 4 1 , 0 1 0 , 0 2 9 6 0 4 , 0 4 3 1 6 , 6 7 3 - 667,200 2,627,769 45,155,431 Fu n d R e v e n u e Ot h e r F i n So u r c e s / T f r s To t a l I n Debt Service T o t a l O u t Pe r s o n n e l O & M C a p i t a l C o n t i n g e n c y G: \ B U D G E T A N A L Y S T \ F i n a n c i a l R e p o r t s 2 0 1 4 - 2 0 1 5 \ 1 Q \ J u l y \ J u l y S u m m a r y A l l F u n d s 09/04/2014 Town Council Regular Session Item # C. Meeting Date:09/17/2014   Requested by: Robert Jacklitch Submitted By:Robert Jacklitch, Water Department:Water Information SUBJECT: Resolution No. (R)14-50, authorizing and approving compensation for a water easement from Pima County RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: An expanded easement is required to replace an existing 6-inch pipeline in the Countryside Water Service Area located in Pima County, outside of Town boundaries just southwest of Linda Vista Blvd. and Camino De Oeste. The existing pipeline is undersized and needs to be replaced with a larger diameter 12-inch pipeline for a length of 3,040 feet.  The existing easement needs to be expanded to allow for the installation and maintenance of the new (replacement) pipeline.  This project will improve our ability to meet the water demands, increase pumping efficiency and will result in energy savings.  The expanded easement is 1.73 acres.  The attached resolution would approve compensation of $880.00 to Pima County for the proposed expanded easement.   BACKGROUND OR DETAILED INFORMATION: An expanded easement is required in the Countryside Water Service Area to install, operate and maintain a new (replacement) pipeline.  The Countryside Water Service Area is an area served by Oro Valley Water Utility outside the Town boundaries. The existing 6-inch pipeline conveys water from Oro Valley Water Utility Well CS-2 to a water storage reservoir.  The well and proposed pipeline are located near Hartman Lane, south of Linda Vista Blvd. in Pima County.  Water from the well pumps through the existing 6-inch main and delivers it to the water storage reservoir.  The water is then pumped into the distribution system to meet customer demands.  The existing pipeline is undersized causing excess pressure within the pipeline, resulting in increased pumping costs and wastes energy.          The Water Utility proposes to expand the existing easement to allow for the installation of a larger diameter 12-inch pipeline.  This pipeline replacement project is approved in the FY 2014/15 budget.  The expanded easement is also needed for future maintenance of the pipeline.  The current easement is located within and granted by Pima County, with the proposed expanded easement parallel to it. The expanded easement varies up to 40 feet wide by 2,700 feet long with an area of 1.73 acres.  Pima County requested an appraisal be performed on the subject property to determine the compensation.  The compensation for the easement is $880.00 which is based on the appraised value.  The appraisal was performed by Jeffrey D. Swango, Senior Real Property Appraiser with Pima County Real Property Services. FISCAL IMPACT: Pima County is requesting compensation in the amount of $880.00 based on an appraisal of the property.  The cost of the easement will be paid for by the Oro Valley Water Utility Enterprise Fund. This pipeline replacement project was approved in the FY 2014/15 Water Utility budget at a cost of $500,000. SUGGESTED MOTION: I MOVE to (approve or deny) Resolution No. (R)14-50, authorizing and approving compensation for a water easement from Pima County. Attachments (R)14-50 Compensation for Water Easement Water Easement Appraisal C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@E00AD1B6\@BCL@E00AD1B6.doc Town of Oro Valley Attorney’s Office/ca/080510 RESOLUTION NO. (R)14-50 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING COMPENSATION FOR A WATER EASEMENT FROM PIMA COUNTY WHEREAS, pursuant to A.R.S. § 9-511, et seq., the Town had the requisite statutory authority to acquire, own and maintain a water utility for the benefit of the landowners within and without the Town’s corporate boundaries; and WHEREAS, Pima County will grant the Town a water easement to install and maintain a new water main for the Oro Valley Water Utility in the Countryside service area; and WHEREAS, Pima County agrees to grant the easement for a total compensation of $880.00; and WHEREAS, it is in the best interest of the Town to accept to approve compensation for the water easement as attached hereto as Exhibit “A” and incorporated herein by this reference. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Town Council of the Town of Oro Valley, Arizona that: 1.The compensation to Pima County for the water easement, attached hereto as Exhibit “A”, is hereby authorized and approved. 2.The Mayor, Water Utility Director and other administrative officials are hereby authorized to take such steps as are necessary to execute and implement the terms of the water easement. PASSED AND ADOPTED by the Mayor and Town Council of Oro Valley, Arizona, this 17 th day of September, 2014. TOWN OF ORO VALLEY _____________________________ Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date:Date: C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@E00AD1B6\@BCL@E00AD1B6.doc Town of Oro Valley Attorney’s Office/ca/080510 EXHIBIT “A” WATER EASEMENT PIMA COUNTY, a political subdivision of the State of Arizona (hereinafter referred to as "Grantor"), hereby grants to , its sucCessors and assigns (hereinafter referred to as "Grantee"), an easement and right' of way to lay, construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time to time and appurtenant facilities for the transmission and qistribution of , consisting of fixtures and equipment necessary or useful for distributing (collectively the "Facilities") in, under, across and along that certain real property described as follows (the "Easement Area"): SEE EXHIBIT "A" ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. Grantor agrees for itself, its successors and assigns, not to erect, place or maintain, nor to permit the erection, placement or maintenance of any building, landscaping, earth fill, walls or fences upon the above-described easement which would impair the repair, maintenance or removal of any or all of the facilities·. All systems, including installed by Grantee in and upon the above-described easement and right of way, shall remain the personal property of the Grantee and shall not be deemed a part of the realty. Grantee and its contractors, agents and employees shall have the right to trim or top such trees and to cut such roots and remove such obstacles that could endanger or interfere with said systems, and shall have free access to said systems and every part thereof, at all times, for the purpose of exercising the rights herein granted. Grantee shall have the right during construction of the initial facilities, to use for the purposes incidental to said construction, a strip of land 10 feet in width adjacent and contiguous to the herein- granted easement and right of way, said strip to be in whole or in part on each side of said easement and right of way, said right to use said strip of land ceasing and being terminated at such time as said initial construction is completed. Grantor shall not increase or decrease the ground surface elevation within the boundary of the above-described easement and right of way after approved final grade is established and meets Grantee's construction standards. Subsequent to the construction, the ground surface shall not be penetrated to a depth in excess of 12 inches by any tool or implement, without having the underground facilities located and taking all necessary precautions to protect them. Grantor hereby agrees that these covenants are made only for the above-described real property which is the subject of this easement and right of way. Grantor hereby warrants and represents, and acknowledges Grantee's reliance upon said warranty and representation, that Grantor has good and sufficient title to the real property in order to grant said easement and right of way, subject to all matters aPPGlfent or of record. Additional conditions are included in attached "Addendum to Easement," which is incorporated herein by reference. 36569/000975581 v I In consideration of the mutual terms, covenants and conditions herein contained, this easement shall be binding upon and inure to benefit of any heirs, executors, administrptors, permittees, licensees, agents, or assigns of Grantor arid any successors and· assigns of Grantee, In witness hereof, the Grantor has executed these presents this __ -------day of ~~ _________ , 2014. ATTEST: GRANTOR: PIMA COUNTY, a political subdivision of the State of Arizona By:_--__ ----_---- Clerk of the Board Chair of the Pima County Board of Supervisors Robin Brigode ",S'!lh"-ar!.l,o!!JnL!Bo!!r~o!.!'ns,,,o£!.n,--__________ _ Printed Name Printed Name STATE OF ARIZONA ) ) § COUNTY OF PIMA ) The foregoing instrument was acknowledged before me this day of , 2014, by Sharon Bronson, as the Chair of the Pima County Board of Supervisors for Pima County, a political subdiVision of the State of Arizona. Notary Public 36569 1000975581 v 1 Addendum to Easement Cultural Resources Compliance. Consistent with Pima County Board of Supervisors Policy No. C 3.17, Grantee, its employees, contractors and agents shall comply with all applicable federal, state and local cultural resources and historic preservation statutes, regulations, ordinances, policies and guidelines prior to and during any ground disturbance within the Easement area. Grantee shall coordirtate with the Pima County Office of Cultural Resources and Historic Preservation when planning and designing construction and when implementing cultural resource compliance activities. Grantee is solely responsible for all costs related to cultural resource compliance activities arising from Grantee's activities within the Easement area. Indemnity. Grantee shall indemnify, defend and hold Grantor harmless from any and all present or future claims, demands and causes of action in law or equity caused by the negligent or intentionally wrongful acts of Grantee's agents, employees or contractors in connection with Grantee's use of the Easement area. County Ordinances Compliance. Grantee shall be subject to all County ordinGlnces now in force or hereafter adopted. Grantee shall use and operate its Facilities within the Easement Area in accordance with all regulations applicable to the Ul';e of public rights- of-way. Grantee agrees that it will not assert any claim against the County that the provisions of this easement or any applicable County ordinance or regulation in force at the time of execution of this easement are unreasonable, arbitrary or void. Relocatil>n of Facilities. If subsequent to construction, Grantor, pursuant to Grantor's public use of the Easement Area, would require relocation of the facilities, Grantor may require Grantee to relocate all or any portion of the Facilities on Grantor's Property as is necessary to accommodate Grantor's actual or proposed public use of the Easement Area that is incompatible or inconsistent with this Easement. In such event Grantor shall give written notice to Grantee of such public use, and Grantee will relocate all or any portion of the Facilities as specified in the notice as expeditiously as possible, but no later than 120 days after reCeipt of the notice. Grantor shall make all reasonable effort to allow an easement on Grantor's property at no cost to Grantee. Facility relocation costs shall be at Grantee's sole expense and to the satisfaction of Grantor; provided that there shall be no additional cost to Grantee for the value of the new easement area. Grantee waives any claim to compensation or reimbursement from Grantor for any relocation costs. If Grantee fails to relocate the Facilities as provided herein, Grantee shall be responsible for delay costs as provided in Pima County Ordinance 10.50.060. 36569100097558 1 v 1 DESCRIPTION OF WATER LINE EASEMENT Those portions of the properties described Docket 8554 at page 749, Docket 8554 at page 761, and in that 16 feet Access and Maintenance easement shown on the COUNTRYSIDE TERRACE, Lots 240 through 398 and Block A, subdivision as shown in Book 37, page 53 of Maps and Plats, all in the office oflhe Recorder, Pima County, Arizona, described as follows: Easement Area I COMMENCING at the northwest comer of said Block A; THENCE South 00 degrees 00 minutes 16 seconds East, 103.49 feet along the west line thereof to the northwest comer of said 16 feet Access and Maintenance easement; THENCE NOlth 89 degrees 59 minutes 44 seconds East, 103.84 feet along said easement to a point of curvature; THENCE along a curve to the left, having a radius of 100.00 feet and a central angle of 45 degrees 02 minutes 16 seconds, an arc length of78.61 feet to the POINT OF BEGINNING; THENCE continue along said curve to the left, whose radius point bears North 45 degrees 02 minutes 31 seconds West, having a radius of 100.00 feet and a central angle 0[023 degrees 41 minutes 41 seconds, an arc length of 41.35 feet to a point on the exterior boundary of the COUNTRYSIDE TERRACE, Lots I through 239, subdivision as shown in Book 37, page 51 of Maps and Plats in the office oflhe Recorder, Pima County, Arizona; THENCE South 81 degrees 00 minutes 00 seconds East, 16.32 feet along said exterior boundary and said easement to POINT "A", being a point of cusp on the southeast line of said easement; THENCE southerly along said southeast line and curve to the right, whose radius point bears North 70 degrees 26 minutes 56 seconds West, having a radius of 116.00 feet and a central angle of 0 19 degrees 44 minutes 16 seconds, an arc length of39.96 feet; THENCE North 81 degrees 38 minutes 02 seconds West, 19.22 feet to the POINT OF BEGINNING. / Easement Area 1 is 649.6 square feet, more or less. TOGETHER WITH those portions of Docket 8554, page 761 and Docket 8554, page 749 in said Pima County Recorder's office described as follows: Easement Area 2 BEGINNING at said Point "A"; THENCE South 81 degrees 00 minutes 00 seconds East, 325.68 feet along said exterior boundary to an angle point; THENCE North 42 degrees 40 minutes 56 seconds East, 7.86 feet along said exterior boundary; Page I of3 THENCE South 81 degrees 38 minutes 02 seconds East, 826.28 feet; THENCE North 46 degrees 10 minutes 30 seconds East, 443.07 feet; THENCE North 01 degrees 07 minutes 23 seconds East, 28.26 feet to said exterior boundary of the COUNTRYSIDE TERRACE, Lots I through 239, subdivision; THENCE North 46 degrees 10 minutes 30 seconds East, 159.68 feet along said exterior boundary to an angle point; THENCE North 23 degrees 37 minutes 23 seconds East, 13.04 feet along said exterior boundary; THENCE North 46 degrees 10 minutes 30 seconds East, 278.99 feet; THENCE North 23 degrees 37 minutes 23 seconds East, 498.19 feet to a point on a line common with said exterior boundary and property described in said Docket 8554 at page 761; THENCE South 66 degrees 39 minutes 04 seconds East, 28.00 feet along said common line to an angle point, also being POINT "B"; THENCE South 61 degrees 26 minutes 39 seconds East, 12.04 feet along a line common with property described in said Docket 8554 at page 761 and property described in Docket 8554, page 749; THENCE South 23 degrees 37 minutes 23 seconds West, 505.27 feet; THENCE South 46 degrees 10 minutes 30 seconds West, 437.10 feet; THENCE South 01 degrees 07 minutes 23 seconds West, 35.32 feet; THENCE South 46 degrees 10 minutes 30 seconds West, 479.26 feet; THENCE North 81 degrees 38 minutes 02 seconds West, 1190.25 feet to a point of non-tangent curvature, from which point the radius point bears North 50 degrees 42 minutes 39 seconds West; THENCE northerly along a curve to the left, having a radius of 116.00 feet and a central angle of 019 degrees 44 minutes 14 seconds, 39.96 feet to the POINT OF BEGINNING. j Easement Area 2 is 102, I 08.0 square feet, more or less. TOGETHER WITH that portion of 16 feet Access and Maintenance-way in said COUNTRYSIDE TERRACE, Lots I through 239, subdivision lying southerly ofthe following described line: Easement Area 3 COMMENCING at said Point "B" being the beginning of a curve to the right, from which point the radius point bears South 67 degrees 39 minutes 08 seconds East; THENCE northeasterly along the southeasterly edge of said 16 feet Access and Maintenance-way easement and curve to the right, having a radius of 353.00 reet and a central angle of 009 degrees 22 minutes 27 seconds, 57.75 feet to the POINT OF BEGINNING; Page 2 of3 THENCE North 58 degrees 16 minutes 41 seconds West, 16.00 feet to the northwesterly edge of said 16 fcet Access and Maintenance-way easement to the POINT OF TERMINATION. J Easement Area 3 is 942.8 square feet, more or less. Page 3 of3 COUN'TRYSJDE 'TERRACE IBK 37, PG 53 Map) -= -= EASEMENT AREA 1 ---= APN 22i-07-005A DK'T 8554, PG 749 f ~ Note: This is an exhibit drawing ! only. See legal description for 1;; complete information. i ?~. ! Westland Resources,lnc . coUN'TRYSJDE 'TERRAcE lBK a7, PG 51 Map) EA SEM EN T ----.:::='J.. AREA 3 ---=~ ~~ ~ ~ :;::;:::; EASEMENT ~-==-- AREA 2 N w E s 0' 400' I I SCALE: l' = 400' ORO VALLEY WATER UTILITY OVERALL EASEMENT EXHIBIT S24, 112s, R12E (G&SRM) Pima County, Arizona ., Tucson. phoenix • Ftags!<lff j. ,_~~-~_ ElO'IftES 3/31/2015 MAY 27, 2014 2L-________________________________________________________ -J i § ! !'!- coUN1'RYSJDE 1'ERRACE 18K 37, P13 63 M&P) POINT OF EASEMENT COMMENCING AREA 1 --------/ s 0' 40' I I SCAlf: " = 40' PONT "A" -----~ - - - -../ /~~-l-L-1_1 :;:>-' -'--------/"--------- Note: This is on exhibit drawing only. See legal description for complete information. -------- APN :221~07~006A DK1' 8664, P13 149 -- ORO VALLEY WATER UTILITY AREA 1 EASEMENT EXHIBIT i~ J Westland Resources, Inc. S24, T12S, R12E (G&SRM) Pima County, Arizona ~ TlK.oon. Phoenix • Flagstaff ,?' 1.......,,=..f.JI.~·Ho.IIII=lW-0535 MAY 27, 2014 2L-______________________________________________________ ~ ______ ~ ElIPIRES 3/31/2015 COUNl'RYSJDE l'ERRAcE 18K 31. P6 63 M8..P) OINT "A" COUNl'RYSJOE l'ERRAcE 18K 31. P6 61 M8..P) ~ ~ COUNl'RYsJoE l'ERRACE 18K 37. P6 61 M8..p) N E s 0' 400' I ! SCALE: l' = 400' POINT ·8" , -;::?' APN :2:2i~01~006A OKl' 8664. P6 149 ~ ~?9' EASEMENT "':::! ,.,..- i ,! ! ~ Note: This is on exhibit drawing ~ only. See legal description for 9. complete information. S! ~~ l Westland Resources, Inc. lit Tuc$OO' PhoenIX • fI<lgsrarf AREA 2 ORO VALLEY WATER UTILITY AREA 2 EASEMENT EXHIBIT S24, T12S, R12E (G&SRM) Pima County, Arizona ~ ~I!.J"WndlMIr..:lo""",,", EXPiRES 3/31 """II ,? ,~"""ti= _~"., ,-, MAY 27, 2014 2~ ________________________________________________ ~~~~~~ LoT 160 r ~ ,1. coUNTRYSJDE TERRAcE IBK 87. pe 61 M8.P) LOT 169 POINT OF TERMINA liON ! ~ Note: This is on exhibit drawing ~ only. See legal description for .9-complete information . ... i~ .. 0' 40' POINT OF BEGINNING I I SCALE: l' " 40' POINT "B" EASEMENT AREA 3 APN 221~07-006A DKT 6664, PG 149 ORO VALLEY WATER UTILITY AREA 3 EASEMENT EXHIBIT 524, T12S, R12E (G&SRM) Pima County, Arizona ~ Westland Resources, Inc. .! Tu(:!Cn' Phoenix • frllgstllff ,. n.a..r.=';.~F~~~ MAY 27, 2014 2L-____________________________________________________ ~ ____ ~ EXPIRES 3/31/2018 Public Works Bldg 201 North Stone Ave, 6th FI Tucson, Arizona 85701 Mr. Douglas Laney, MAl, SRIWA Pima County Public Works Real Property Services Page 2 of t)3. Jeffrey D. Swango, SRA, SR/WA, R/W-AC, R/W-NAC Arizona Certified General Real Estate Appraiser: 31133 Senior Real Property Appraiser Pima County Real Property Services June 19, 2014 201 North Steone Avenue, Sixth Floor Tucson, Arizona 85701-1207 ph: 520.740.6302 Fax: 520.740.6763 Jeff.Swango@pw.pima.gov RE: A summary appraisal report of vacant land (47.64 acres) located adjacent southeast of 8922 North Hartman Lane, Marana, Arizona. o o o o o o Ownership: Tax Parcel No: Effective Date of Appraisal: Date of Report: Project Task: Program: Dear Mr. Laney: Pima County 221-07-00SA and OOSC June 11,2014 June 19, 2014 1400000291 and 1400018761 Oro Valley Water (waterline easement) In response to your authorization, I have conducted an inspection of the above noted property, gathered relevant data, and made an analysis in order to form an opinion of the market value of the fee simple interest for the entire parcel as described. From this a unit value per square foot has been derived an applied to the proposed easement then multiplied by a percentage of market value to reflect the rights remaining with the owner and those sought by the utility. The report is intended for use only by the intended user, Pima County Public Works, Real Property Services and it's designees. Use of this report by others is strictly not intended by the appraiser. The report is to be used only for assisting the department in determination of a just compensation amount. The subject property is not currently improved and no site improvements are being affected by the easement, this is only an appraisal of the physical segment of land only of the subject property. I have formed the opinion that as of the effective date of the appraisal and subject to the assumptions and limiting conditions set forth herein and based on a six to twelve month marketing period that the value of the acquisition is: o Market value of the 47.64 acre site: o Total Compensation for the easements: Jeffrey D. Swango, SRA, SR/WA, R/W-AC, R/W-NAC Arizona Certified General Real Estate Appraiser: 31133 Senior Real Property Appraiser Real Property Services $32,000 $880 Continued ....... . This is a complete, summary appraisal report which is intended to comply with the reporting requirements under Standard Rule 2-2(b) of the Uniform Standards of Professional Appraisal Practice (2014 Edition) -as set forth by the Appraisal Standards Board of the Appraisal Foundation. It is also intended to comply with the various appraisal reporting requirements as determined by Pima County. Extraordinary Assumption -An environmental survey of the property has not been completed as of the date of inspection. Any adverse environmental conditions may have an impact on value and the appraiser reserves the right to adjust the value as needed pending any findings. Additionally, no title report was available for review. Clouds on title, pre-existing easements, and other legal claims may also have an effect on value and the appraiser reserves the right to change the value if needed in light of new information. Please note per the applicant, the easement request is parallel to an existing 6·jnch water main to be replaced and its existing I5·foot wide public utility / easement. The combined total area of the proposed easements equals / 103,700.4 sq. ft., while the overlapping of the existing water easement is / 28,162 sq, ft. The requested area for the neweasemeut, less the overlapping of the existing easement is 75,538.4 sq. ft . ./ Respectfully submitted, Signed: Jeffrey D. Swango, SRA, RAA, RIW-AC, RIW-NAC Az.Certified General Real Estate Appraiser: 31133 Senior Real Property Appraiser Real Property SelVices Jeffrey D. Swango, SRA, SR/WA, R/W-AC, R/W-NAC Arizona Certified General tlea! Estate Appraiser: 31133 Senior Real Property Appraiser Real Property Services Date: 611912014 Town Council Regular Session Item # D. Meeting Date:09/17/2014   Submitted By:Kristy Diaz-Trahan, Parks and Recreation Department:Parks and Recreation Information SUBJECT: Resolution No. (R)14-51, authorizing and approving the State Historic Preservation Office Pass-Through Grant Agreement for the Building Condition Assessment Update for structures at Steam Pump Ranch RECOMMENDATION: Staff recommends approval of accepting a State Historic Preservation Office pass-through grant in the amount of $10,000. EXECUTIVE SUMMARY: The State Historic Preservation Office (SHPO) offers annual pass-through grants to Certified Local Governments, such as the Town of Oro Valley.  During its June 2, 2014, meeting, the Oro Valley Historic Preservation Committee recommended a grant submittal for a "Building Condition Assessment" for structures at Steam Pump Ranch. BACKGROUND OR DETAILED INFORMATION: The Steam Pump Ranch (SPR) Master Plan was completed in April 2008.  The Plan addressed the building condition of structures on the property with corresponding price estimates for preservation.  Since 2008, there has been significant investment and improvement to the property to include restoration and rehabilitation of the 1880's Pusch House. Over the past six years, the remaining structures have worn in varying degrees.  This wear has resulted in the need to reevaluate the condition of structures so that cost estimates can be updated and future investment priorities can be established. The Building Condition Assessment will require the services of a professional with experience in conducting assessments of historical properties.  The assessment will contain a detailed analysis of the condition of structures within the Historic Core.  The updated condition report will indicate the financial requirements for the appropriate level of preservation per structure which will then provide a framework in regard to future funding prioritization.  FISCAL IMPACT: The SHPO grant award is for $10,000 and requires a local match of $7,000 for a total of $17,000. Matching funds may consist of cash, in-kind contributions or donations, including volunteer time. Staff recommends the following for matching funds: $2,000 in funds from the Parks and Recreation budget. These funds will be used to support the prioritization efforts (cost estimates) and related printing costs as a result of the new Assessment findings. $5,000 of in-kind funds (staff support) to include support from Town staff (Parks & Recreation, Finance, Procurement, DIS) and Pima County staff (Office of Conservation).  Support may be in the form of researching past documentation, contract negotiation and development and on- site/meeting communication with the consultant. SUGGESTED MOTION: I MOVE to (approve or deny) Resolution No. (R)14-51, authorizing and approving the State Historic Preservation Office Pass-through Grant Agreement. Attachments (R)14-51 SPR Building Assessment Grant SHPO Grant C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@D817253E\@BCL@D817253E.doc Town of Oro Valley Attorney’s Office/ca/103111 RESOLUTION NO. (R)14-51 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING THE STATE HISTORIC PRESERVATION OFFICE PASS-THROUGH AGREEMENT FOR THE BUILDING CONDITION ASSSESSMENT UPDATE FOR STRUCTURES ARE STEAM PUMP RANCH WHEREAS,the Town desires to enter into a pass-through agreement with the State Historic Preservation office; and WHEREAS, the State Historic Preservation office pass-through grant will allow for a building condition assessment for existing structure located at Steam Pump Ranch; and WHEREAS, the pass-through grant will provide the Town of Oro Valley with $10,000.00 towards the building condition assessment, with the Town of Oro Valley matching $7,000.00 for a total of $17,000.00 for the building condition update at Steam Pump Ranch; and WHEREAS, it is in the best interest of the Town of Oro Valley to enter into the State Historic Preservation Office Pass-Through Agreement for the building condition assessment update for structures at Steam Pump Ranch. NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the Town of Oro Valley, Arizona, that the State Historic Preservation Office Pass-Through Agreement, attached hereto as Exhibit “A” and incorporated herein by this reference, between the Town of Oro Valley and the State Historic Preservation Office is hereby authorized and approved. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 17th day of September, 2014. TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@D817253E\@BCL@D817253E.doc Town of Oro Valley Attorney’s Office/ca/103111 ATTEST:APPROVED AS TO FORM: Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date: Date: C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@D817253E\@BCL@D817253E.doc Town of Oro Valley Attorney’s Office/ca/103111 EXHIBIT “A” Janice K. Brewer Governo r Bryan Martyn Executive Directo r August 11, 2014 Kristy Diaz-Trahan City of Oro Valley 680 West Calle Concordia Oro Valley, AZ 85704 ~ -~ -. ~ Arizona @ State Parks AZSlataParks.com Board Members Alan Everett, Sedona, Chair Waller D. Armer, Jr., Vail Mark Brnovich, Phoe nix R. J. Cardin , Phoe nix Kay Daggett, Sierra ~sta Larry Landry, Phoenix Vanessa Hickman , State Lan d Comm issioner RE: Project Number: 441416: Oro Valley Preservation P l an -Building Condition Assessment Update Dear Ms. Diaz-Trahan: Enclosed are two copies of the Participant Agreement and the General Provisions fo r the above-referenced project. If the Agreement is acceptable to you, including the scope of work, please return both copies with the original signatures. Work cannot begin until the agreement is full y executed. Once I receive the signed agreement, I will process and return one original to you for your file. Please note that this project requires your compliance with all applicable federal statutes and guidelines. In addition, the project period will begin upon execution and end September 30, 2015, with absolutely no possibility of extension. I look forward to assisting you with the successful completion of this project. Please feel free to call me at 602-542-6998 if you have any questions or require any additional assistance. Sincerely, [~V-- EricVondy Preservation Incentives Program Coordinator State Historic Preservation Office enclosures Arizona State Parks ·1300 W. Washington Street· Phoen ix, AI. 85007 PhonelTTYl (602) 542-4174· Faxi (602) 542-4188 ~ State Historic Preservation Office 1300 West Washington, Phoenix, Arizona 85007 FEDERAL PASS-THROUGH PARTICIPANT AGREEMENT .~~ St.a-te Parks This Agreement is entered into by and between the Arizona Siale Parks Board and the City of Oro Valley and becomes effective on the date of signature by the authorized representative of Arizona state Parks. PROGRAM: PROJECT TITLE: PROJECT TYPE: STATE PROJECT NUMBER: FFY OF REVENUE: NPSjHPF GRANT #: PROJECT PERIOD: FEDERAL FUNDS: PARTICIPANT MATCH: TOTAL PROJECT COST: APPROVED SCOPE OF WORK AND SPECIAL CONDITIONS: Federal Historic Preservation Fund Certified Local Government Pass-Through Oro Valley Preservation Plan -Building Condition Assessment Update Preservation Plan 441416 FEDERAL PROJECT NUMBER: AZ-14-016 2014 P13AF00142 CDFA NUMBER: 15-904 Upon full execution through end of Federal Fiscal Year, September 30,2015. $10,000.00 $7,000.00 $17,000.00 A ttachment A 59% 41% 100% AUTHORITIES TO ENTER INTO THIS AGREEMENT: (statute, resolution, minutes, etc.) STATE: A.R.S. §§ 41-51l.04 (A) (8), 41-51l.04 (D) (1) & 41-51l.05 (2) and Resolution 11/2000. FEDERAL: 36 CFR 61.7 (a) AWARDING OFFICIALS ON BEHALF OF THE NATIONAL PARK SERVICE AND THE ARIZONA STATE PARKS BOARD: Signature James W. Garrison State Historic Preservation Olficer Date Signature Kent Ennis Assistant Director, Arizona State Parks Date ACCEPTANCE OF ALL TERMS OF THIS AGREEMENT AND ITS ATTACHMENTS IS ACKNOWLEDGED BYTHE PARTICIPANT'S SIGNATURE BELOW. PARTICIPANT ATTORNEY APPROVAL AS TO FORM AND AS BEING WITHIN THE AUTHORITY OF THE PARTICIPANT. L?k~ Participant's Signature Attorney's Sig~tur~ h ., "'J& I" fIt\ ::f./' ... , Name (Typed) Title Date Title The General Provisions dated 12/06/2002 and Special Conditions are attached and are part of this Participant Agreement. Rev. 12/0612002 State Historic Preservation Office 1300 West Washington, Phoenix, Arizona 85007 fEDERAL PASS-THROUGH PARTICIPANT AGREEMENT PARTICIPANT: PROJECT TITLE: PROJECT TYPE: STATE PROJECT NUMBER: FEDERAL PROJECT NUMBER: STATE PLAN OBJECTIVES: APPROVED PROJECT SCOPE: ATTACHMENT A Approved Project Scope and Special Conditions City of Oro Valley Oro Valley Preservation Plan -Building Condition Assessment Update Preservation Plan 441416 AZ-14-016 Better Resource Management Public Support Integrated Preservation Planning 1. Complete Preservation Plan Update 2. 3. 4. 5. SPECIAL CONDITIONS: The General Provisions dated 12/06/2002 and Special Conditions are attached and are part of this Participant Agreement. Rev. 12/0612002 GENERAL PROVISIONS PART I -DEFINITIONS For purposes of this agreement, A. BOARD means the Arizona State Parks BOARD, which is the governing body of Arizona State Parks. B. CLG means Certified Local Govemment. C. ELIGIBLE COSTS means direct costs chargeable to the project PASS- THROUGH program such as 1) compensation of hired employees for the time and efforts devoted specifically to the execution of the PASS-THROUGH; 2) cost of materials acquired, consumed, or expended specifically for the purposes of the PASS-THROUGH; 3) equipment and other capital expenditures; 4) other items of expense incurred specifically to carry out the participant agreement; 5) direct services furnished specifically for the PASS-THROUGH program by other agencies. D. FUND means a grant from the Federal Historic Preservation Fund. E. GUIDELINES mean program directives adopted by the BOARD. F. INELIGIBLE COSTS are those costs incurred for a common or joint purpose benefiting more than one cost objective and not readily assignable to the cost objectives of the PASS-THROUGH. G. MATCH means a specified percentage of the total eligible and direct project cost which may consist of cash, in-kind contributions, or donations including volunteer time. H. NPS means National Park Service, United states Department of the Interior. I. OFFICER, under authority granted by statute or delegated by the Board, means the State Historic Preservation Officer. J. PARTICIPANT means an eligible applicant that has been awarded a PASS- THROUGH. K. PASS-THROUGH refers to the money from the Fund that NPS and the Federal Government require the SHPO to pass-through to CLGs per 36 CFR 61.7. HPF Federal General Provisions 2/19/2009 L. PROJECT means an activity, or a series of related activities, which are described in the specific project scope of work and which result in a specific product(s) . M. PROJECT PERIOD means the period of time during which all approved work and related expenditures associated with an approved project are to be completed by the PARTICIPANT. N. SHPO refers the State Historic Preservation Office. O. STAFF means employees of Arizona State Parks, specifically SHPO. P. SUB-CONTRACT means a direct contract between the PARTICIPANT and another party whereby labor is supplied or work is performed in furtherance of the PARTICIPANT'S responsibilities under this agreement. Q. TERM OF USE means the time required for public use, as specified in the Special Conditions attached to this agreement. PART II -PERFORMANCE A. ADMINISTRATION 1. Conditions -This agreement is subject to the availability of PASS- THROUGH funds and appropriate approvals, and shall be subject to the Constitution of the State of Arizona, the Arizona Revised Statutes, other acts of the Arizona Legislature, executive orders of the Governor, policies of the BOARD, and requirements under applicable federal law. 2. Incorporation of Application -The PARTICIPANT'S approved application for PASS-THROUGH funds is incorporated by reference as port of this agreement; however, the terms of this agreement shall take precedence in the event of conflict or ambiguity. 3. Use of PASS-THROUGH Funds -Awarded PASS-THROUGH funds shall be used solely for eligible purposes of the funding program as defined by statute and as approved by the OFFICER. The PARTICIPANT agrees to make monetary restitution of ineligible expenditures disclosed through audit by NPS. HPF Federal General Provisions 2 2/l9/2009 4. Transfer of PASS-THROUGH funds -Awarded PASS-THROUGH funds shall be transferred to the PARTICIPANT through reimbursement of approved expenditures. Documentation of these expenditures will include, but is not be limited to, invoices, canceled checks, vouchers, receipts, time records for both employees and in-kind labor. and indirect cost rate documentation, if applicable. Staff will reimburse PARTICIPANT for allowable current project expenditures up to the PASS-THROUGH amount. 5. Final Reimbursement - A final reimbursement will be made to the PARTICIPANT of all eligible federal share funds upon receipt of fiscal documentation detailed in #4 above and upon receipt of the final product which would include, but is not be limited to, reports, videos, or documents. This final reimbursement request and product will be submitted to the STAFF within thirty (30) days after the completion date of the Project but not later than October 30 th , thirty (30) days (after the end of the federal fiscal year). One extension for an additional 30 days is available upon written request. Failure to submit the final request for reimbursement or a written request for extension within thirty (30) days after completion date or within thirty (30) days of the end of the federal fiscal year will result in the PARTICIPANT forfeiting any balance of the federal share not previously reimbursed. 6. PASS-THROUGH Retainage -Ten percent (10%) of the PASS- THROUGH amount may be retained from reimbursement to PARTICIPANT until STAFF notifies the PARTICIPANT in writing that the project is officially closed and completed. 7. PASS-THROUGH Accountability -Received PASS-THROUGH funds shall be managed separately within the PARTICIPANT'S accounting system which identifies the name and number of the project. The funds shall be expended only as authorized under the terms of this agreement and applicable state and federal laws. 8. Accomplishment of Project -The project shall be accomplished according to the terms of this agreement and applicable State laws, and the Historic Preservation Fund Grants Manual published by NPS. 9. Amendments -This agreement may be amended in writing by the parties of the agreement upon written request of the PARTICIPANT and good cause shown, to adjust the approved scope of work, HPF Federal General Provisions 3 2/19/2009 products, budget and performance/reporting mile stones, or other specified adjustments to the agreement. These changes cannot be made without prior approval of the OFFICER. 10. Use of Project -Project accomplishments shall be open or available to the public as specified in Attachment A. 11. Special Conditions -Special conditions listed in Attachments to this agreement shall be binding upon and inure to the benefit of the successors and assigns of each of the parties to this agreement. Breach of any condition shall be enforceable by specific performance or shall justify the OFFICER to seek recovery of all funds granted. 12. Disagreements -Disagreements with any decision or action concerning project administration which are not resolved to the satisfaction of the participant with staff may be addressed in the following manner: a. The participant may submit a written request for review to the Assistant Director of the Partnerships Division of the Arizona State Parks who will address the matter and respond in writing within 30 days of receiving the request from the participant. b. If the disagreement is not resolved at the Assistant Director's level, the participant may submit a written request for review to the Executive Director of Arizona State Parks for consideration. The Executive Director will respond within 30 days of receiving the request. B. RELATIONSHIP OF PROJECT COSTS TO THE PROJECT PERIOD Only those costs associated with approved project work incurred during the project period shall be eligible for matching assistance. C. PROCUREMENT AND DEVELOPMENT Procurement transactions, including those involving professional services, materials, and construction, shall be accomplished according to the PARTICIPANT'S procurement standards. All procurement transactions, including the selection of consultants, regardless of whether by sealed bids or by negotiation and without regard to dollar value, shall be conducted in a manner that provides maximum open and free HPF Federal General Provisions 4 2/19/2009 competition. Information regarding procurement guidelines, requirements and documentation is available from the STAFF, which sholl have the right to determine the specific requirements to be followed. PARTICIPANTS agree to submit Requests for Proposals or Invitations to Bid to SHPO for review and comment before their release, and agree to incorporate comments and revisions into the final procurement document. The PARTICIPANT will notify STAFF in writing of the selected proposal, why it was selected, and the names of other bidders on the project. Consultants must submit documentation of qualifications to perform professional services in work related to the project that meet the applicable professional requirements in the Secretory of Interior's Standards and Guidelines for Archaeology and Historic Preservation. These conditions must be met before reimbursements are processed to the PARTICIPANT by STAFF. D. SUB-CONTRACTS 1. Subcontracts awarded to accomplish approved project work sholl incorporate, by reference, in each subcontract the provisions of this agreement. The PARTICIPANT sholl bear full responsibility for acceptable performance under each subcontract. The PARTICIPANT agrees to submit to the STAFF all subcontracts for review and comment prior to their release, and agrees to incorporate the OFFICER'S comments and suggested revisions into the subcontract. The PARTICIPANT will forward copies of all executed subcontracts to the STAFF and will retain originals on file. 2. The PARTICIPANT sholl pay any claim of a sub-contractor or other employed individual performing work on this project for services pursuant to this agreement when due. If the PARTICIPANT is subject to A.R.S. §34-221, payment is due when required pursuant to A.R.S. §34-221. 3. Unless the PARTICIPANT is a State or federal agency, the PARTICIPANT sholl indemnify, save and hold harmless the BOARD and the State of Arizona, its agents, departments, officers and employees from all claims, losses, damages, liabilities, expenses, costs, and charges incident to or resulting in any way from any injuries or damage to any person or any damage to any property caused by or resulting from the issuance of or the performance of services rendered as part of this Agreement, except those claims, losses, damages, liabilities, expenses, cost, and charges arising from HPF Federal General Provisions 5 2/19/2009 the sole negligence of the BOARD or the State of Arizona, its agents, departments, officers, or employees. 4. Any subcontract for employment by the PARTICIPANT shall be in writing and shall contain a provision whereby a person so employed or with whom a sub-contract has been entered, acknowledges that the State of Arizona and the OFFICER and NPS shall not be liable for any costs, claims, damages, reimbursement, or payment of any kind relating to such sub-contract. E. PROJECT REPORTING, REVIEWS, AND ON-SITE INSPECTIONS The PARTICIPANT agrees to submit a project status report to STAFF with each billing statement or advance request, but not less than quarterly. The status report will include at a minimum the following: 1) progress in completing approved scope of work; 2) budget report; and 3) anticipated delays and problems preventing expeditious completion of the project. If the project period crosses Federal fiscal years, the PARTICIPANT agrees to submit an expenditure and progress report as of September 30. Failure to submit the reports will result in delays in reimbursement or advance processing. The PARTICIPANT further agrees to consult with STAFF and/or OFFICER, as needed, to review progress. The STAFF and/or OFFICER reserves the right to review the progress of the project and to conduct on-site inspections, as applicable and as needed, at any reasonable time during the project period or required Term of Use to assure compliance with the terms of this agreement. The participant agrees to submit an acceptable final report of the project to the OFFICER which includes a comparison of completed activities and budget to those in the approved agreement as well as the specified final product. F. PROJECT INCOME AND EARNED INTEREST Income and/or interest generated from funds transferred to the PARTICIPANT during the project period shall be used to further the purposes of the approved project. Funds advanced, but not spent to complete the project shall be returned to the OFFICER at the completion of project. Pursuant to part II paragraph G of this agreement, the PARTICIPANT shall own all rights in the materials produced with project funds. G. PRODUCT OR PUBLISHABLE MATTER OWNERSHIP, STORING OF AND ACCESS TO INfORMATION HPF Federal General Provisions 6 2/19/2009 The PARTICIPANT shall have ownership of products or publishable matter produced with PASS-THROUGH assistance with the understanding that the BOARD reserves non-exclusive license to use and reproduce, without payment, such materials. This paragraph is not applicable to architectural or engineering plans produced with PASS-THROUGH assistance. Original National Register nomination forms, original maps, photographs, negatives, planning documents, and final reports generated are the property of the OFFICER and shall be stored by the OFFICER in the State Historic Preservation Office and/or the State Library & Archives, or processed, as appropriate. Other data or information generated during this project may be retained by the PARTICIPANT and shall be stored by the PARTICIPANT in a manner approved by the OFFICER. If for any reason the PARTICIPANT can no longer store the project information, it shall be moved by the PARTICIPANT to a depository approved by OFFICER. The decision of the OFFICER with respect to ownership, custody, or storage of any property is final. With the exception of National Register nomination forms, the PARTICIPANT will provide the OFFICER with five (5) copies of a final summary report (two (2) for SHPO and three (3) for NPS) and four (4) copies (one (1) for SHPO and three (3) for NPS) of any products related to the project must be submitted with the required closure documentation. Two (2) complete originals of the National Register Nomination forms, with all of the appropriate attachments, must be submitted to the OFFICER with the required closure documentation. H. FUND SOURCE RECOGNITION The PARTICIPANT agrees to publicly acknowledge the PASS-THROUGH program used to assist project accomplishments including, but not limited to, final documents, audio-visual recording, photographs, plans, drawings, and publications. At a minimum, this acknowledgment shall include the following: The activity that is the subject of this [type of publication] has been financed in part with Federal funds from the National Park Service, U.S. Department of the Interior. However, the contents and opinions do not reflect the views or policies of the Department of the Interior, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Department of the Interior. The PARTICIPANT is free to arrange for copyright without approval on final documents, audio-visual recording, photographs, plans, drawings, and other HPF Federal General Provisions 7 2/19/2009 project products developed or produced and paid for in whole or in part by this PASS-THROUGH. Such materials shall include acknowledgment of the PASS- THROUGH assistance. As a condition of this PASS-THROUGH assistance, the PARTICIPANT agrees to allow a royalty-free, non-exclusive and irrevocable license for the SHPO or NPS to publish, translate, reproduce, and use all Project data or copyrightable material. I. PROJECT COST VERIFICATION The PARTICIPANT agrees to submit project expenditure documents to STAFF for verification or audit purposes upon request during the project period. J. TRANSFER OF CONTRACTUAL RESPONSIBILITY The PARTICIPANT may transfer contracted responsibilities under the terms of this agreement to another eligible participant provided that approval has been granted by the OFFICER prior to the transfer. PART III -COMPLIANCE A. ANTI-TRUST Vendor and purchaser recognize that, in actual economic practice, overcharges from anti-trust violations are bome by purchaser. Therefore, the PARTICIPANT hereby assigns to BOARD any and all claims for such overcharges. B. ARBITRATION To the extent required pursuant to A.R.S. § 12-1518 and any successor statute, the parties agree to use arbitration, after exhausting all applicable administrative remedies, to resolve disputes arising out of this Agreement. C. INDEMNIFICATIONS AND CLAIMS AGAINST THE STATE Each party (as 'indemnitor') agrees to indemnify, defend, and hold harmless the other party (as indemnitee') from and against any and all claims, losses, liability, costs, or expenses (including reasonable attorney's fees) hereinafter collectively referred to as 'claims') arising out of bodily injury to any person (including death) or property damage but only to the extent that such claims which result in vicarious/derivative liability to the indemnitee, are caused by the act, omission, negligence, miscondUct, or other fault of the indemnitor, its officer, officials, agents, employees, or volunteers. HPF Federal General Provisions 8 2/19/2009 D. NON-DISCRIMINATION Employment: the PARTICIPANT agrees to comply with the provisions of Executive Order Number 99-4, issued by the Governor of the State of Arizona relating to nondiscrimination in employment, which by reference is incorporated herein and becomes a port of this Agreement. The following sholl be included in any publication of information generated within the scope of the Project: This program receives Federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, age, or handicap in its federally assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office of Equal Opportunity, U.S. Department of the Interior, Washington, D.C. 20240. E. ARIZONANS WITH DISABILITIES ACT OF 1992 AND AMERICANS WITH DISABILITIES ACT The PARTICIPANT sholl comply with all applicable provisions of the Arizonans with Disabilities Act of 1992, AR.S. §41-1492, et. seq. and the Americans with Disabilities Act (Public Low 101-336, 42 U.S.c. 12101-12213 and 47 U.S.C. §225 and 611), and applicable state rules and federal regulations under the Acts (28 CFR Ports 35 and 36). PARTICIPANT agrees to comply with Title VI of the Civil Rights Act of 1964 (42 U.S.c. 2000 (d), the Americans with Disabilities Act, and with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794). These lows prohibit discrimination on the basis of race, religion, notional origin, or handicap. F. IRAN/SUDAN SCRUTIUNIZED BUSINESS OPERTAIONS In accordance with AR.S. § 35-391.06 and AR.S. § 35-393.06 the PARTICIPANT herby certifies that the PARTICIPANT does not have scrutinized business operations with Sudan or Iron. HPF Federal General Provisions 9 2/19/2009 G. RECORDS RETENTION AND AUDITS 1. Complete financial records and all other documents pertinent to this Agreement shall be retained by the PARTICIPANT and made available to the STAFF, if requested, for review and/or audit purposes for a period of five (S) years after project closure. PARTICIPANT must comply with the Single Audit Act of 1984 (31 USC §§7S01-7) and the requirements of OMB Circular A-128 for State or local governments, or the audit requirements of OMB Circular A-133 for universities and non-profit organizations. 2. The PARTICIPANT may substitute microfilm copies in place of original records, but only after project costs have been verified. H. STATE CONTRACT CANCELLATION 1. The State or its political subdivisions or any department or agency of either may cancel this contract, without penalty or further obligation pursuant to AR.S. §38-S11. 2. This Agreement is subject to cancellation by the BOARD under AR.S. §38-S11 if a person significantly involved in the Agreement on behalf of the state is an employee or consultant of the contractor at any time while the Agreement or any extension of the Agreement is in effect. I. REMEDIES 1. The OFFICER may temporarily suspend PASS-THROUGH assistance under the project pending required corrective action by the PARTICIPANT or pending a decision to terminate the PASS-THROUGH by the OFFICER. 2. The PARTICIPANT may unilaterally terminate the Project at any time before the first payment on the Project. After the initial payment, the Project may be terminated, modified, or amended by the PARTICIPANT only by written mutual agreement of the parties. 3. The OFFICER may terminate the Project in whole, or in part, at any time before the date of completion, whenever it is determined that HPF Federal General Provisions 10 2/19/2009 the PARTICIPANT has failed to comply with the terms or conditions of the agreement. The OFFICER will promptly notify the PARTICIPANT in writing of the determination and the reasons for the termination, including the effective date. All payments made to the PARTICIPANT shall be recoverable by the OFFICER under a Project terminated for cause. 4. The OFFICER or PARTICIPANT may terminate the Participant Agreement in whole, or in part, at any time before the date of completion, when both parties agree that the continuation of the Project would not produce beneficial results commensurate with the further expenditure of funds. The two parties shall agree upon the termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated. The PARTICIPANT shall not incur new obligations for the terminated portion after the effective date, and shall cancel as many outstanding obligations as possible. The OFFICER may allow full credit to the PARTICIPANT for the federal share of the obligations properly incurred before the effective termination date and which cannot be canceled. 5. Termination either for cause or for convenience requires that the Project in question be brought to a state of public usefulness to the terms set forth by the OFFICER; otherwise, all funds provided by the OFFICER shall be returned to the OFFICER. 6. The OFFICER may require specific performance of the terms of this agreement or take legal steps necessary to recover the funds granted if the PARTICIPANT fails to comply with the terms of the grant or breaches any condition or special condition of the Participant Agreement. 7. The remedies expressed in this Agreement are not intended to limit the rights of the OFFICER. This Agreement shall not in any way abridge, defer, or limit the OFFICER'S right to any right or remedy under law or equity that might otherwise be available to the OFFICER. J. CULTURAL RESOURCES 1. The OFFICER is responsible for implementing the National Historic Preservation Act of 1966, 16 U.S.c. 470 et seq., as amended and as administered by the National Park Service, U.S. Department of the Interior. HPF Federal General Provisions 11 2/19/2009 2. The PARTICIPANT agrees to meet the requirements of the State Historic Preservation Act (AR.S. §41-861 to 41-864) before project initiation. 3. All Historic Preservation Fund historic preservation projects must conform to the Secretory of the Interior's Standards for Archaeology a nd Historic Preservation. Specifically: a. Sub-contractors must meet the Secretary of the Interior's Professional Qualifications Standards. b. Documentation related to the project must comply with the applicable standard: the Secretory's Standards for Architectural and Engineering Documentation, Historical Documentation or Archaeological Documentation c. All Survey and Inventory work must comply with the Secretory of the Interior's Standards for Identification and Evaluation. d. Context development and preservation plans must comply with the Secretory of the Interior's Standards for Preservation Planning. e. Projects not explicitly listed here must conform to the appropriate standard as defined by the OFFICER. Final products which do not conform to the terms and conditions of the agreement or which do not meet the applicable Secretory of the Interior's Standards will not be reimbursed. K. LOBBYING In accordance with 18 U.S.C. 1913, the PARTICIPANT sholl not use any funds provided by the OFFICER nor any matching funds related to this project for lobbying efforts. L. OMB COMPLIANCE PARTICIPANT must comply with the Single Audit Act of 1984 (31 USC §§7501-7) and the applicable OMB Circular os delineated below. State/Local/Tribes OMB 7 -A87, A102 & A128 HPF Federal General Provisions 12 2/19/2009 Non-Profits Educationa[ Institutions OMB 7 - A 11 0, A 122 & A 133 OMB 7 - A 121 & A 133 [f any part of this contract is determined invalid or unenforceable, the remaining provisions shall continue valid and enforceable to the full extent possible by [ow. Acceptance of all terms and conditions of this agreement and its attachments is acknowledged by the PARTlC[PANT'S signature on the cover of this agreement. HPF Federal General Provisions 13 2/19/2009 Town Council Regular Session Item # E. Meeting Date:09/17/2014   Requested by: Daniel G. Sharp Submitted By:Colleen Muhr, Police Department Department:Police Department Information SUBJECT: Resolution No. (R)14-52, authorizing and approving a task force agreement between the Drug Enforcement Administration ("DEA") and the Town of Oro Valley ("Town") for the participation of two (2) Oro Valley police officers in the DEA Tucson Task Force RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: Request is being made to enter into an agreement with the Drug Enforcement Administration (DEA) for the participation of two (2) Oro Valley police officers in the DEA Tucson Task Force. BACKGROUND OR DETAILED INFORMATION: If approved, this agreement will provide for continued participation in these cooperative efforts to disrupt illicit drug traffic in the State of Arizona, gather and report intelligence data related to drug trafficking, and conduct undercover operations to allow for effective prosecution. Additionally, this agreement will enhance our ability to identify, target and investigate Consolidated and Regional Priority Organization Targets, as well as target and investigate major drug trafficking and money laundering organizations. FISCAL IMPACT: These two (2) positions are currently funded in the approved FY 2014/2015 budget SUGGESTED MOTION: I MOVE to (adopt, adopt with conditions, or deny) Resolution No. (R)14-52, authorizing and approving a task force agreement between the Drug Enforcement Administration ("DEA") and the Town of Oro Valley ("Town") for the participation of two (2) Oro Valley police officers in the DEA Tucson Task Force. Attachments (R)14-52 DEA Task Force Agreement DEA IGA Tucson Task Force C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@EC0819DA\@BCL@EC0819DA.doc RESOLUTION NO. (R)14-52 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, AUTHORIZING AND APPROVING A TASK FORCE AGREEMENT BETWEEN THE DRUG ENFORCEMENT ADMINISTRATION (“DEA”) AND THE TOWN OF ORO VALLEY (“TOWN”) FOR THE PARTICIPATION OF TWO ORO VALLEY POLICE OFFICERS IN THE TUCSON TASK FORCE WHEREAS, pursuant to A.R.S. § 11-952, the Town is authorized to enter into agreements for joint and cooperative action to include the Agreement, attached hereto as Exhibit “A”, with the DEA; and WHEREAS, the Town is authorized to establish and maintain the Oro Valley Police Department, pursuant to A.R.S. § 9-240 (B)(12); and WHEREAS, the Town wishes to enter into a Task Force Agreement with the DEA to assist the DEA in drug trafficking interdiction, gathering and reporting data relating to narcotics and dangerous drugs and undercover operations related illegal activity detrimental to the health and general welfare of the residents of the Town and the State of Arizona; and WHEREAS, it is in the best interest of the Town to enter into the Task Force Agreement, attached hereto as Exhibit “A” and incorporated herein by this reference, in order to set forth the terms and conditions to provide for the health, safety and welfare of the residents of the Town of Oro Valley and the State of Arizona. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, that: SECTION 1. The Task Force Agreement attached hereto as Exhibit “A” and incorporated herein by this reference, between the Drug Enforcement Administration and the Town of Oro Valley for participation of two Oro Valley Police Officers in the Tucson Task Force is authorized and approved. SECTION 2. The Chief of Police and other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as necessary to execute and implement the terms of the Agreement. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 17 th day of September, 2014. C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@EC0819DA\@BCL@EC0819DA.doc TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Julie K. Bower, Town Clerk Tobin Sidles, Legal Services Director Date: Date: C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@EC0819DA\@BCL@EC0819DA.doc EXHIBIT “A” 2015 Oro Valley PD - Tucson Program Funded Agreement 1 PROGRAM-FUNDED STATE AND LOCAL TASK FORCE AGREEMENT BETWEEN DRUG ENFORCEMENT ADMINISTRATION AND ORO VALLEY POLICE DEPARTMENT This agreement is made this 30 th day of September, 2014, between the United States Department of Justice, Drug Enforcement Administration (hereinafter “DEA”), and Oro Valley Police Department (hereinafter “OVPD”). The DEA is authorized to enter into this cooperative agreement concerning the use and abuse of controlled substances under the provisions of 21 U.S.C. § 873. WHEREAS there is evidence that trafficking in narcotics and dangerous drugs exists throughout Arizona, and that such illegal activity has a substantial and detrimental effect on the health and general welfare of the people of the State of Arizona, the parties hereto agree to the following: 1.The DEA Tucson Task Force will perform the activities and duties described below: a. disrupt the illicit drug traffic in the State of Arizona by immobilizing targeted violators and trafficking organizations; b. gather and report intelligence data relating to trafficking in narcotics and dangerous drugs; and, c. conduct undercover operations where appropriate and engage in other traditional methods of investigation in order that the Task Force’s activities will result in effective prosecution before the courts of the United States and the State of Arizona. 2.To accomplish the objectives of the DEA Tucson Task Force, the OVPD agrees to detail two (2) experienced Officers to the DEA Tucson Task Force, for a period of not less than two years. During this period of assignment, the OVPD Officers will be under the direct supervision and control of DEA supervisory personnel assigned to the Task Force. 3.The OVPD Officers assigned to the Task Force shall adhere to DEA policies and procedures. Failure to adhere to DEA policies and procedures shall be grounds for dismissal from the Task Force. 4.The OVPD Officers assigned to the Task Force shall be deputized as a Task Force Officers of DEA pursuant to 21 U.S.C. §878. 2015 Oro Valley PD - Tucson Program Funded Agreement 2 5.To accomplish the objectives of the DEA Tucson Task Force, the OVPD agrees to detail two (2) experienced Officers to the DEA Tucson Task Force. DEA will assign seven (7) Special Agents to the Task Force. DEA will also, subject to the availability of annually appropriated funds or any continuing resolution thereof, provide necessary funds and equipment to support the activities of the DEA Special Agents and OVPD Officers assigned to the Task Force. This support will include: office space, office supplies, travel funds, funds for the purchase of evidence and information, investigative equipment, training, and other support items. 6.During the period of assignment to the DEA Tucson Task Force, the OVPD will remain responsible for establishing the salary and benefits, including overtime, of the OVPD Officers assigned to the Task Force, and for making all payments due them. DEA will, subject to availability of funds, reimburse the OVPD for overtime payments made by it to the OVPD Officers assigned to the DEA Tucson Task Force for overtime, up to a sum equivalent to 25 percent of the salary of a GS-12, Step 1, law enforcement officer general schedule locality pay tables, rest of the United States table (currently $17,374.25), per officer. “Note: Task Force Officers Overtime shall not include any costs for benefits, such as retirement, FICA, and other expenses.” 7.In no event will the OVPD charge any indirect cost rate to DEA for the administration or implementation of this agreement. 8.The OVPD shall maintain on a current basis complete and accurate records and accounts of all obligations and expenditures of funds under this agreement in accordance with generally accepted accounting principles and instructions provided by DEA to facilitate on-site inspection and auditing of such records and accounts. 9.The OVPD shall permit and have readily available for examination and auditing by DEA, the United States Department of Justice, the Comptroller General of the United States, and any of their duly authorized agents and representatives, any and all records, documents, accounts, invoices, receipts or expenditures relating to this agreement. The OVPD shall maintain all such reports and records until all litigation, claim, audits and examinations are completed and resolved, or for a period of three (3) after termination of this agreement, whichever is later. 10.The OVPD shall comply with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, as amended, and all requirements imposed by or pursuant to the regulations of the United States Department of Justice implementing those laws, 28 C.F.R. Part 42, Subparts C, F, G, H, and I. 2015 Oro Valley PD - Tucson Program Funded Agreement 3 11.The OVPD agrees that an authorized Officers or employee will execute and return to DEA the attached OJP Form 4061/6, Certification Regarding Lobbying: Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements. The OVPD acknowledges that this agreement will not take effect and no Federal funds will be awarded to the OVPD by DEA until the completed certification is received. 12.When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with federal money, the OVPD shall clearly state: (1) the percentage of the total cost of the program or project which will be financed with Federal money; and, (2) the dollar amount of Federal funds for the project or program. 13.The term of this agreement shall be effective from the date in paragraph number one (1) until September 29, 2015. This agreement may be terminated by either party on thirty days’ advance written notice. Billings for all outstanding obligations must be received by DEA within 90 days of the date of termination of this agreement. DEA will be responsible only for obligations incurred by OVPD during the term of this agreement. For the Drug Enforcement Administration: ________________________________________Date ____________ Douglas W. Coleman Special Agent in Charge For the Oro Valley Police Department: _______________________________________Date ____________ Daniel G. Sharp Chief of Police Attachments 2015 Oro Valley PD - Tucson Program Funded Agreement 4 PASSED and ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this _____ day of _____________, 2014. TOWN OF ORO VALLEY: _______________________________________Date ____________ Mayor APPROVED AS TO FORM: _______________________________________Date: ___________ Town Attorney ATTEST: _______________________________________Date: ___________ Town Clerk Town Council Regular Session Item # F. Meeting Date:09/17/2014   Submitted By:Kristy Diaz-Trahan, Parks and Recreation Department:Parks and Recreation Information SUBJECT: Authorization to proceed with a $125,000 appropriation for a protective cover over the pump house at Steam Pump Ranch as requested in FY 2014/15 Budget RECOMMENDATION: The Historic Preservation Commission unanimously approved to stabilize and preserve the pump house at Steam Pump Ranch with a protective cover.  Staff agrees and recommends Council approval of this preservation treatment. EXECUTIVE SUMMARY: The fiscal year 2014/15 budget included a request for a protective shade cover over the historic pump house at Steam Pump Ranch.  During the May 21, 2014, Council meeting, Council directed staff to consult with experts to ensure this was the best treatment for the pump house.   Parks & Recreation Director Diaz-Trahan, Cultural Resources Manager Lynanne Dellerman, and Historic Preservation Commission member Eric Thomae met throughout the summer and concluded that the following two treatments were possible:  Preservation – stabilize and preserve with a protective cover1. Restoration – restore existing structure to original form2. These two treatment options were presented to the HPC at their September 8, 2014, meeting.  The commission unanimously (5-0) approved the Preservation option utilizing a protective cover. BACKGROUND OR DETAILED INFORMATION: The Parks & Recreation Department requested $125,000 for a protective shade cover to be constructed over the historic pump house at Steam Pump Ranch in their FY 2014/15 budget.  This treatment method was recommend based on communication from AZ State Historic Preservation Office (SHPO) Architect Robert Frankenberger.  During the May 21, 2014, Council meeting, Council directed staff to consult with experts to ensure this was the best treatment for the pump house.   Parks & Recreation Director Kristy Diaz-Trahan, Cultural Resources Manager Lynanne Dellerman, and Historic Preservation Commission member Eric Thomae met Corky Poster (of Poster Frost Mirto, Inc.) at the historic Ft. Lowell Park to look at the preservation work being done to several bunkhouse ruins.  Mr. Poster provided detailed description of the stabilization to existing structures, as well as noted the new style of protective covering to preserve the structures.  This style essentially mimics the roof line of the original structure.      Diaz-Trahan, Dellerman, and Thomae also met with Linda Mayro, Pima Co. Office of Sustainability & Conservation Director.  Ms. Mayro noted that, in addition to the protective cover (preservation treatment), Conservation Director.  Ms. Mayro noted that, in addition to the protective cover (preservation treatment), there may be ample evidence to consider restoration as a treatment.  She stated that restoration could result in the pump house losing its “historically contributing” designation, but that change would not put the property at risk of losing its designation.  Ms. Mayro was supportive of either treatment.    Diaz-Trahan also spoke to Jim Garrison, State Historic Preservation Officer, who reiterated what Ms. Mayro stated with regard to the risk of the pump house losing its “contributing” designation.  Mr. Garrison also noted that with restoration, there is a strong likelihood of losing more of the original fabric due to building code requirements.  Mr. Garrison stated that SHPO continues to recommend a protective cover to preserve the structure.       Mr. Thomae and Ms. Diaz-Trahan presented their findings to the HPC at the September 8, 2014, meeting.  The commission unanimously (5-0) approved preservation utilizing a protective cover. FISCAL IMPACT: Fiscal impact is $125,000 from the General Government Capital Improvement Fund as appropriated in the FY 2014/15 budget.  SUGGESTED MOTION: I MOVE to (recommend or deny) approval for a protective cover to preserve the pump house at Steam Pump Ranch. Town Council Regular Session Item # 1. Meeting Date:09/17/2014   Requested by: Julie Bower Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: PUBLIC HEARING:  DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR RED LOBSTER #6350 LOCATED AT 11695 N. ORACLE ROAD RECOMMENDATION: Staff recommends approval of this liquor license to the Arizona Department of Liquor Licenses and Control for the following reasons: 1.  No protests to this license have been received. 2.  The necessary background investigation was conducted by the Police Department. 3.  The Police Department has no objection to the approval of the Series 12 Liquor License. EXECUTIVE SUMMARY: An application for a Series 12 (Restaurant) Liquor License has been submitted by Owner/Agent Richard Teel for Red Lobster #6350 located at 11695 N. Oracle Road.  This request is for an interim permit and new Series 12 liquor license.  Interim permits are granted by the State when the location currently has a valid, existing license. Mr. Teel has submitted all necessary paperwork to the Town of Oro Valley and the Arizona Department of Liquor Licenses and Control and has paid all related fees associated with applying for the liquor license ($500 Application Processing Fee). BACKGROUND OR DETAILED INFORMATION: This non-transferable, on-site retail privileges liquor license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food.  Failure to meet the 40% food requirement shall result in revocation of the license. In accordance with Section 4-201 of the Arizona Revised Statutes, the application was posted for 20 days on the premises of the applicant's property, ending August 21, 2014.  No protests were received during this time period. Police Chief Daniel Sharp completed a standard background check on Red Lobster #6350 and Owner/Agent Richard Teel.  Chief Sharp has no objection to the approval of the Series 12 (Restaurant) License. FISCAL IMPACT: Per Ordinance No. (O)11-16, the Town of Oro Valley charges a $500 liquor license application processing fee to cover the costs incurred by the Town to process the application. Per Section 8-2-6 Schedule of the Oro Valley Town Code, persons licensed by the State of Arizona to deal in spirituous liquor within the Town shall pay an annual license fee of $80.00 to the Town. SUGGESTED MOTION: I MOVE to (recommend or deny) approval of the issuance of a Series 12 Liquor License to the Arizona Department of Liquor Licenses and Control for Richard S. Teel and principals for Red Lobster #6350 located at 11695 N. Oracle Road. Attachments Red Lobster #6350 Liquor License TO: Mike Standi s h FROM :~niel G. Sharp DATE: August 19 ,2014 DANIEL G. SHARP C HI EF OF PO LI CE RE: Background In vest igation, App li cation for Liquor License Red Lobster #63 50 11695 N. Oracle Road On August 19 ,20 14 , the Oro Valley Police Department completed a standard background check on the Red Lobster #6350 located at 11 695 N. Oracle Road. A background check was al so completed on Agent Richard Tee!. The Oro Valley Police Department ha s no object ion for the i ss uance of a liquor li cense to Red Lobster #635 0 at 11695 N. Oracle Road. 11000 N. La Caftada Drive' Oro Valley, AZ 85737 Phone 520-229-4900 • Fax 520-229-4979 • www.ovpd.org JUl 38'14AM1B:32 T OV Notice: Effective Nov. 1, th e business must th e Liquor Licensing req"irernen'ts~ SECTION 1 This applical:ion~ o MORE THAN ONE LICENSE 119 INTERIM PERMIT Complete Se'=l iq(tl 119 NE W LICENSE Complete Sec,tiqi ,ir.!}.3, o PERSON TRANSFER (Bars & l~S:tQresQNLY ~."';:''''''''\c..r, Complete Sections 2, 3, 't~Jt~~~j~i;yti~:;;~.:f'i~ o LOCATION TRANSFER (Ba rs Ii ' ;,j Complete Sections 2, o PROBATElWILL ASSIG"·'~:~'3·~~~~i~~~!~~~~1 Complete Sections 2, o GOVERNMENT Complete Sections 2, 3,4, 10, ______ - ----""",";:1 SECTION 3 Type of license and fees 1. Type of License(s): -'S:..:e:::ri:::es"'Ii.::12=--________ --'''-___ _ 2. Total fees attached: and Control page 5 o f of ownership: Department Use Only ~.~ APPLICATION FEE AND INTERIM PERMIT FEES (IF APPLICABLE) ARE NOT REFUNDABLE. The f ees allowed under A.R.S . 44-6852 wil l be charged for all dishonored checks. ---------------------- SECTION 4 Applicant f29 Mr. 1. Owner/Agen t's Name: D Ms. ______ T_e_el ___________ Ri_·c_h_ar_d _________ S_c_ot_t __ (Insert one name ONLY to appear on license) l ast First Middle 2. Co rp .lPartnership/L.L.C.:....::R:::ed:..,L:=o::b::st::erc.:H.::o::spc:i.::tali:::·ty=. L::L::C-::-,-_.,.,-_-:-:,..,--;-:::-_:_---------------- (Exactly as it appears on Articles of Inc. or Artic les of Org.) 3. Busin ess Name: ....::R::.ed:..L::o::b::.,t::e;..r #:;.;6~3::5:::0--;:-----:,--:-_:_-:--.,__:_-----------------_ (Exactly as it appears on the exterio r of premises) 4. Prin cipa l Stre et Location 11695 N. Oracl e Road Oro Valley Pim a 85755 (Do not use PO Box Number) City County Zip 5. Busin ess Ph one: (520) 544-7887 Daytime Phone: (407) 245 -4711 Em ail : chunter@ darden.com 6. Is the business loc ated wi thin the incorpo rated limit s of the above city or town? I19 YES ONO 7. Mai ling Add ress: Attn: licensing. P.O . Box 695016 . Orlando. FL 32869-5016 City State lip 8. Price paid for license only ba r, bee r and wine, or liquor store: Type $ Type $ ~ Fees : I,-"O",D,--_ Applicatio n \ 00 ""- Interim Permit DEPARTMENT USE ONLY "iP.'E. Site In spection ""'" ~ Fi nger Pri nts $ ---,,::d::,C>J:::,:-;'-::,.,,,...~....,,=~_ TOTAL OF ALL FEES Is Arizona ptat~ent of Citize nship & Alien Status For State Benefits comple te ? -Kl Y ES 0 NO Acce pt ed by:"-f0 Da te: 1 · Q8. 1+ Li c. # __ .:..:1 d..:::.:..:\ 1?-\?>=~I!..!I _____ _ 11712013 'Disabled individuals requiring special accommodation, please cali (602) 542-9027. 1 ru CO C ..., -, Restaurant Liquor License (Series 12) This non-transferable , on-sale retail privileges liquor license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food . Failure to meet the 40% food requirement shall result in revocation of the license. Town Council Regular Session Item # 2. Meeting Date:09/17/2014   Requested by: Julie Bower Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: PUBLIC HEARING:  DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR DICKEY'S BARBECUE PIT LOCATED AT 7850 N. ORACLE ROAD RECOMMENDATION: Staff recommends approval of this liquor license to the Arizona Department of Liquor Licenses and Control for the following reasons: 1.  No protests to this license have been received. 2.  The necessary background investigation was conducted by the Police Department. 3.  The Police Department has no objection to the approval of the Series 12 Liquor License. EXECUTIVE SUMMARY: An application for a Series 12 (Restaurant) Liquor License has been submitted by Owner/Agent David B. Wirth II for Dickey's Barbecue Pit located at 7850 N. Oracle Road.  This request is for a new Series 12 liquor license. Mr. Wirth has submitted all necessary paperwork to the Town of Oro Valley and the Arizona Department of Liquor Licenses and Control and has paid all related fees associated with applying for the liquor license ($500 Application Processing Fee). BACKGROUND OR DETAILED INFORMATION: This non-transferable, on-site retail privileges liquor license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food.  Failure to meet the 40% food requirement shall result in revocation of the license. In accordance with Section 4-201 of the Arizona Revised Statutes, the application was posted for 20 days on the premises of the applicant's property, ending August 26, 2014.  No protests were received during this time period. Police Chief Daniel Sharp completed a standard background check on Dickey's Barbecue Pit and Owner/Agent David Wirth II.  Chief Sharp has no objection to the approval of the Series 12 (Restaurant) License. FISCAL IMPACT: Per Ordinance No. (O)11-16, the Town of Oro Valley charges a $500 liquor license application processing fee to cover the costs incurred by the Town to process the application. Per Section 8-2-6 Schedule of the Oro Valley Town Code, persons licensed by the State of Arizona to deal in spirituous liquor within the Town shall pay an annual license fee of $80.00 to the Town. SUGGESTED MOTION: I MOVE to (recommend or deny) approval of the issuance of a Series 12 Liquor License to the Arizona Department of Liquor Licenses and Control for David Wirth II and principals for Dickey's Barbecue Pit located at 7850 N. Oracle Road. Attachments Dickey's Barbecue Pit Liquor License TO: Mike Standish FROM: ~Daniel G. Sharp DATE: August 26, 2014 D AN I EL G. S H A RP C HI EF OF POLICE RE: Background Inve stigation , Application for Liquor Licen se Dickey 's Barbecue Pit , 7850 N. Oracle Road Owncr / Agent David B Wirth II On Augu st 26, 2014, the Oro Valley Police Department completed th e standard background investigation on Dickey's Barbecue Pit and Owner / Agent David B Wirth II . The Oro Valley Police Department ha s no objections for the issuance of a liquor li cense to Dickey's Barbecue Pit located at 7850 N. Oracle Road . 11000 N. La Caiiada Drive· Oro Valley, AZ 85737 Phone 520-229-4900 • Fax 520-229-4979 • www.ovpd.org , '14 JLl 21 Lio/. Dept l1iiW?;t. Arizona Department of Liquor .Licenses and Control 800 W'est Washingfon, 5th Floor Phoenix, Arizdna 85007 AUG 4'14PM 2:08 TOV www.azliquor.gov _ 602-542-5141 APPLICATION FOR LIQUOR LICENSE TYPE OR PRINT. WITH BLACK INK , . Notice: Effective Nov. 1, 1997, All Owners. Aaents. Partners. Stockholders. Officers. or Managers actively involved in the daytD day operations of the business must attend a Department appr"ved liquor law training course or provide proof of attendance within the last five years. See page 5 of the,Uquorlicensing requirements.' , ... ". SECTION 1 This application is for a: D MORE THAN ONE LICENSE D INTERIM PERMIT Complete Section 5 " D J.T.W.R.O.S. Complete Section 6 ~NEW LICENSE Complete Sections 2, 3, 4, 13, 14, 15, 1'6 .. D INDi'VIDUAL Complete Section 6 SECTION 2'" Type of ownership: D PERSON TRANSFER (Bars & Liquor Stores ONLY) < ~ PARTNERSHIP Complete Section 6 Complete Sections 2,3,4,11,13,15,16 -I"'fCORPORATION Complete Section 7 D LOCATION TRANSFER (Bars and Liquor Stores ONLY) D LIMITED LIABILITY CO. Complete Section 7 Complete Sections 2, 3, 4, 12, 13, 15, 16 D CLUB Complete Section 8 D PROBATEIWILL ASSIGNMENT/DIVORCE DECREE D GOVERNMENT Complete Section 10 Complete Sections 2, 3, 4, 9, 13, 16 (fee not required) D TRUST Complete Section 6 D GOVERNMENT Complete Sections 2, 3, 4,10,13,15,16 D OTHER (Explain) _____ ---,=-___ _ S~COON "3 T;; o;;;;ense and feeE. L~N;-;(S): --.f~""~ ___ ;====:..;:===r~=1~J[~~~7)i1=?J===::;_ 1 . Type of License(s): Re.s~u¢..tt<Sl .,tr I').... I Department Use Only flAil 00 2. Tota l. fees attached: $ liT APPLICA TION FEE AND INTERIM PERMIT FEES (IF APPLICABLE) ARE NOT REFUNDABLE. The tees allowed under A.R.S. 44.0852 will be charaed for all dishonored checks. ---------------------- SECTION 4 Applicant 1. Owner/Agent's Name : ~;:;~ WI'c+h Jl D ~ ~ (Inse rt one name ONLY to ap pear on li cense) Last 2. BPartnershiP/L.L.C.: <?1 \'rd ~ -, ("s e ..... " {Exactly as it appears on Articles D.f Inc. or Articles ( .B \?1)+11t'r Firsi?' C. Midd le 3. BusinessName :~~~~~V~~-L~~~~~~~LLi-~~-----------------------------------­ xactly as it appears on the exterior of premises) 4. Principal Street Location '78S"0 f./. C>r ..... cj" Rci 0;-0 V""U~ 9./Y}c; 8:> "}Ol../ (Do not use PO Box Number) City County Zip 5. Business Phone:5".;lO -oV9 -S ':f.1JJ, Daytime Phone: Co I S -i 13-aJo.J Email: d ICt~ dyeso? c. 'J; ~ <iI. eq.. 6. Is the business located within the incorporated limits of the above city or town? !RIYES DNO 7. Ma iling Address: 3S73 £. ~:/voA3uUclv PI TvdOQ 1Ji!. 8sz-3'Q City . State Zip 8. Price paid for licens e only bar, beer and wine, or liquor store: Type $ Type $ Fees: lb D - Application Interim Permit DEPARTMENT USE ONLY Site Inspection ~4, Db In Finger Prints $ ~~.,....,....'-1.:..~,c...,.:' O,,-,D,,=~_ TOTAL OF ALL FEES Is Ari zo na Statement of Cit ize ns hip & Alien Status For State Benefits comp lete? ~ YES D NO Accepted by: jt Date : Q}?1 . \~ Lic.# \~I~~7JD .. " 117/201 3 -Disabled individuals requiring special accommodation, please call (602) 542-9027. 1 Restaurant Liquor License (Series 12) This non-transferable , on-sale retail privileges liquor license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food . Failure to meet the 40% food requirement shall result in revocation of the license. Town Council Regular Session Item # 3. Meeting Date:09/17/2014   Submitted By:Kristy Diaz-Trahan, Parks and Recreation Department:Parks and Recreation Information SUBJECT: DISCUSSION AND POSSIBLE ACTION TO APPROVE A YOUTH SCHOLARSHIP PROGRAM IN CONJUNCTION WITH ORO VALLEY PARKS AND RECREATION PROGRAMS RECOMMENDATION: Staff recommends approval of this scholarship program, as it will make fee-based recreation programs more accessible to youth who reside in financially constrained households within Oro Valley. EXECUTIVE SUMMARY: There has been a desire for the Town to develop a program to assist in meeting the needs of youth who cannot participate in recreational programs and activities due to financial constraints. From the Council's direction, Town staff has developed a financial assistance program that will make scholarships for designated parks & recreation programs available to Oro Valley youth 17 years and under who meet reduced or free lunch needs. The mechanism to collect contributions for the scholarship fund will be through a voluntary Round-Up program administered through Oro Valley Water Utility customer bills. BACKGROUND OR DETAILED INFORMATION: Applications for a scholarship will be made available to Oro Valley residents via online or at the Parks & Recreation Department’s office. To apply, a copy of the child’s assisted or free lunch letter from the school district must be submitted along with the application. In the situation that the child does not receive this assistance, home-schooled children for example, then copies of the following documents will be required in order to utilize the standard calculation in determining if the student meets reduced or free lunch needs: Photo Identification Residence/Residential Address Utility Expenses Proof of Income  Once the application has been processed, staff will notify the applicant’s family of his/her qualification status. The following two (2) qualification rates will be offered:  50% Rate (students meeting reduced lunch threshold) 75% Rate (students meeting free lunch threshold) A student receiving the 75% rate will only have to pay 25% of the respective program’s cost in order to participate. For example, if a program costs $50, then the youth’s family will only need to pay $12.50 (75% reduction).   Scholarships are awarded based on available Round-Up funding and may be used for the majority of classes and activities listed in the Parks & Recreation Program Guide. Depending on the utilization of the program by the youth and the available funding, there likely will be funding available to support an adaptive aquatics program that we are currently developing. The scholarship annual maximum is $1,000 per youth.   Costs for marketing the program and requesting contributions, such as printing and mailing billing inserts, would be paid from the Town’s General Fund.   To collect funds for the scholarships, the Round-Up program will simply provide a water customer the option to pay his/her water bill by rounding up to the next dollar. The amounts collected will be applied to the scholarship fund. For example, if a person’s bill is $93.30, the person would “round-up” the payment to $94. The $0.70 difference then goes into the scholarship fund. Lump sum donations are also accepted and all donated funds are tax deductible. This program is similar to other utility bill programs that support charitable organizations.    When enrolling into the program, water customers will identify the amount and manner of their contribution:  Round-up their monthly bill to the nearest dollar1. Defined contribution amount to be added to their bill each month2. One-time contribution amount to be added to their bill3. As a result, this information is entered into the customer’s account, with the subsequent billing statement reflecting his/her contribution. The data entry will take less than five (5) minutes per applicant and the amount of the contributions will automatically be reported on the traditional month-end reports. The collected money will then be transferred to the scholarship fund.  FISCAL IMPACT: In order to implement this program, the Water Utility Department will need to allocate between $1,200 and $2,300 of its funds for custom programming.  This is a one-time expenditure that can be accommodated within the current budget and can be accomplished within one week. SUGGESTED MOTION: I MOVE to (approve or deny) the Youth Scholarship Program as presented.