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Home My WebLink AboutPackets - Council Packets (206)Town of Oro Valley FY 2014/15 Budget Timeline JANUARY One-on-one meetings with Council to outline budget priorities JANUARY Informational budget sessions with community and employees FEBRUARY Prepare revenue estimates Department budget requests due to Finance MARCH Finance and Town Manager budget review with depts APRIL 9 & 23 Budget Study Sessions MAY 7 Public Hearing- Adoption of Tentative Budget MAY 21 Public Hearing- Adoption of Final Budget APRIL 2 Town Manager Recommended Budget delivered to Council DECEMBER CIP process begins 1 Council Meeting Study Session April 9, 2014 2 1. Police 3 POLICE DEPARTMENT BUDGET FY 2014-15 April 9, 2014 Town of Oro Valley Town of Oro Valley General Plan and Public Safety In short, the residents of Oro Valley recognized a need to preserve a lifestyle and established a mechanism to accomplish it. This element is intended to discourage hazards, both environmental and man-made, and to promote healthful, secure enjoyment of the town and its natural surroundings – Page 69 of the 2005 Town of Oro Valley General Plan One of the key characteristics valued by the residents is the low crime rate. Maintenance of community safety requires a high level of police service and partnerships (community policing) – Page 70 of the 2005 Town of Oro Valley General Plan 6.1.3 - The Town shall ensure the provision of efficient public safety services to prevent and respond to emergencies. To this end, continue to coordinate emergency service locations throughout the community in order to obtain the desired response times as defined in Emergency Service Reports – Page 71 of the 2005 Town of Oro Valley General Plan 6.4.3 - The Town shall continue to expand the community policing program – Page 73 of the 2005 Town of Oro Valley General Plan Town of Oro Valley Town of Oro Valley Strategic Plan and Public Safety Ensure funding is available to maintain and replace key assets and avoid infrastructure deterioration Use emerging media technologies such as mobile computing, social media to expand the ways in which information can be accessed Evaluate expansion of the reserve police officer program to support, supplement and expand public safety services in the Town Town of Oro Valley Your Voice, Our Future 1.0 Community Vision, Values and Priorities What do residents value most about living in Oro Valley? Residents feel Oro Valley is a safe community, with a low crime rate (nearly doubling from 16% in 2002 to 28% now). There has also been a major jump in the perception of “feeling of community” (from just 6% to 16% now), as well as a significant increase in the description of the town a “quiet, delightful, laid back, peaceful” place (up from 10% to 15%).A majority consider it “very important” that Oro Valley be known as a low-crime community Bicycle Friendly Playful City USA Best Place to Raise Kids in Arizona Town of Oro Valley, September 2013 I-5 What are the biggest challenges facing Oro Valley in the next ten years? Maintaining a low crime rate (21%) How do residents envision Oro Valley being described in the future? A majority consider it “very important” that Oro Valley be known as… a low-crime community (72%); for its quality schools (64%); How do residents describe a “family-friendly community”? Most often as a “low crime” or “safe” community (38%); 2.0 Public Safety Importance of Public Safety Elements to Oro Valley Residents – The elements considered “very important” are: school safety (65% “very important”); high visibility police force with quick response times and one-on-one interactions with residents (55% “very important”); crime prevention programs such as Neighborhood Watch and Dispose-a-Med (44% “very important”). Town of Oro Valley Budget Overview Revenues and restricted outside funding sources Capital and O & M status SRO/CRU realignments Information Technology Fleet Maintenance, Replacement and Capital Lease Programs Revenue $1,065,432 slide 6 $799,665 Grants $209,457 Seizures & Forfeitures $26,610 declining Impounds $29,700 Fingerprinting, Report copying, Off-Duty vehicles Police Evidence Facility Transferred to General Government CIP Fund SRO Variance $11.400 due to Explorers and other funding needs – see slide 8 Information Technology Hardware & Software for FRED $37,300 Capital: $30k Grounding Project $23k Servers/NAS Appliance $11,995 reduction in Software Maintenance & Licensing Fleet Replacement and Maintenance Decrease for replacement vehicles: $34,000 decrease due to having more experience with the Tahoe, enabling more specific outfitting specs. Repair & Maintenance: $7,000 decrease in Vehicle Repair and Maintenance related to maintenance for our motor training fleet. This responsibility has rotated between regional motor training members since approximately 2006 $22,000 decrease in Vehicle Repair and Maintenance due to Victory PM package Leased Victory Motorcycles: Capital lease principle and interest increase Fleet $45,453 3 vehicle that were deployed in 2013-2014 were purchased with GOHS grant funding DUI Tahoe (2013 - 164 funding) DUI Phlebotomy van (2013 - 164 funding) Victory Motorcycle (2014 funding) Potentially one more DUI Tahoe this FY (2014 - 164 funding) Town of Oro Valley Fiscal Responsibility Revenues and restricted funding sources estimated to be $1,065,432 $799,665 Grants (CNA, DEA, HIDTA, Stonegarden, GOHS overtime and equipment, JTTF) $209,457 Anti-Racketeering funds utilized for backfilling three officers in task force assignments $26,610 Impound fees $29,700 Fingerprinting, Report Copying, Pawn Slips, and other Fingerprinting = $20,700 Report Copying = $4,650 Pawn Slips = $2,140 Other = $2,200 (Off duty, sale of destruct board items, money from destruct board) Town of Oro Valley Capital Budget and Operations & Maintenance 16.9% decrease in the Capital and Operations & Maintenance budgets FY 2013-2014 = $2,483,267 FY 2014-2015 = $2,063,504 Reduced Capital and O & M $419,763 General Fund Capital reduced $80,340 or -54.2% Departmental O & M reduced $37,275 or -1.9% General Fund Evidence moved to new General Government CIP Fund reducing capacity by $350k Newly created General Fund Fleet Capital Lease equals $45,453 Grant funded capital increased $2,399 or 5.2% General Fund Capital: IT reduced from $148,340 to $68,000 O&M: -$25k building R&M +$2,350 PM re. generator & heating/cooling loops Grant Funded Capital $5K for PBT’s & $32K Victory M/C $11,550 Stonegarden equipment Town of Oro Valley SRO Program/Community Resource Unit Realignment $11,400 variance to both program areas, shifting Explorer responsibilities from CRU to SRO $8,000 in support of Explorers reallocated from Community Resource Unit $3,400 reallocated from Community Resource Unit to meet unfunded SRO needs Also, $350 increase to CRU for Rape Aggression Defense (R.A.D.) instructor dues Town of Oro Valley Information Technology $94,040 decrease to IT O & M and Capital or 27.2% FY 2013-2014 funding allowed for incremental capital item replacements, as well as one time purchases for implementation of PCWIN, not requested FY 2014/2015 $11,995 reduction in software maintenance and licensing $8,495 increase due to annual radio inspections and estimated Time & Material costs Fiscal Responsibility: Ensure funding is available to maintain and replace key assets and avoid infrastructure deterioration Community Services: Use the current Police Department strategic planning program and related documents to assist in acquisition and deployment of resources Provide Town staff with the best possible collaboration tools to increase efficiency of information delivery Hardware & Software for FRED $37,300 Capital: $30k Grounding Project $23k Servers/NAS Appliance $11,995 reduction in Software Maintenance & Licensing PCWIN (O & M): $84,072 Subscription Fees $4,520 annual radio inspection fee $3,975 T & M estimated annual service cost $14,000 AXON (O & M and Capital Equip): $7,000 software and licensing??? $7,000 server??? Operations & Maintenance: $7,500 Quetel annual mtce. $5,000 Investigation Software (Crime Analyst) $5,000 forensic investigation hard drives $5,680 annual fees related to forensic systems (FRED) as well as Cellebrite $2,500 AVG Anti Virus $4,100 Cellbrite annual fees and related licensing ($3k annual maintenance/$1,100 for IEF licensing $2,000 Internet Crimes Against Children (ICAC) requires software to store evidence instrumental in prosecution of these cases $11,995 reduction in Software Maintenance & Licensing Public Engines = $2,900 FY 14/15 Requested Minor Assets & Capital Equipment: $36,000 MDC Replacement $12,000 annual desktop replacements $10,000 cyclical server replacement Police Departments Strategic Plan: Update all operating systems so they are unified Need latest technology Utilize emerging technology Software training for updated programs (ICAC) Town of Oro Valley Fleet Maintenance and Capital Lease Programs $25,153 increase or 2.7% $34,000 decrease for replacement vehicles $42,700 increase for vehicle reserves $45,453 increase for Victory motorcycle lease $29,000 decrease for vehicle repair and maintenance Gasoline and tires budget remains flat Fiscal Responsibility: Ensure funding is available to maintain and replace key assets and avoid infrastructure deterioration Establish a fleet management task force to develop alternatives for long-term fleet maintenance and repair Community Services: Use the current Police Department strategic planning program and related documents to assist in acquisition and deployment of resources Decrease for replacement vehicles: $34,000 decrease due to having more experience with the Tahoe, enabling more specific outfitting specs. Repair & Maintenance: $7,000 decrease in Vehicle Repair and Maintenance related to maintenance for our motor training fleet. This responsibility has rotated between regional motor training members since approximately 2006 $22,000 decrease in Vehicle Repair and Maintenance due to Victory PM package Leased Victory Motorcycles: Capital lease principle and interest increase Fleet $45,453 3 vehicle that were deployed in 2013-2014 were purchased with GOHS grant funding DUI Tahoe (2013 - 164 funding) DUI Phlebotomy van (2013 - 164 funding) Victory Motorcycle (2014 funding) Potentially one more DUI Tahoe this FY (2014 - 164 funding) Town of Oro Valley Police Evidence Facility & Development of Southern Substation $350,000 capacity reduced to zero and $200,000 added to the new General Government CIP fund, in order to continue project Facility development funding to expand property and evidence storage to remediate a lack of proper storage, provide a safer working environment and maintain contemporary forensic storage standards Community Services: Use the current Police Department strategic planning program and related documents to assist in acquisition and deployment of resources Ensure resources are available to evaluate and respond to legislative, judicial and technological mandates Seek to make continuous improvements to Town parks and other facilities To attract, engage, and retain highly qualified employees Town of Oro Valley Other Variances Administration $15,000 increase to police department’s contribution for insurance premiums $2,350 for preventive maintenance on generator and HVAC system $25,000 reduction for building maintenance $3,000 increase in natural gas and electricity due to current trends Criminal Investigations Unit $1,475 increased due to the number of crimes against children and related costs $4,000 reduction for non-capital equipment purchases Professional Development and Training $1,500 increase to support Citizen Academy / Alumni Association $5,000 reduction to field supplies for ammunition furnished to recruits at the academy Administration: $175k to $190k for Insurance $2k PM for full facility generator $350 annual PM on water loops Questions 2. DIS 17 Town of Oro Valley Development and Infrastructure Services Department FY 2014/15 Budget Overview & Highlights 18 Mayor & Council, I’m pleased to present the DIS budget overview and highlights this afternoon Town of Oro Valley Overview Department Budget Structure FTE’s Expenditure Revenue Development Section: General Fund 29.22 $2,538,964 $1,818,547 Administration Permitting Planning Inspection and Compliance Infrastructure Section: Highway Fund 22.48 $4,254,328 $2,965,690 Administration Transportation Engineering Pavement Management Street Maintenance Traffic Engineering Infrastructure Section: General Fund 25.05 $1,824,550 $1,404,000 Custodial & Facility Maintenance Transit Services Infrastructure Section: Fleet Fund 1.15 $1,772,119 $1,927,113 Infrastructure Section: Stormwater Fund 3.85 $991,479 $790,300 Roadway Development Impact Fee Fund $4,060,000 $4,986,166 Capital Improvement Projects _____ $864,000 _________ (Not in above funding) 81.75 $16,306,100 $13,891,816 I’d like to start off with a DIS Budget overview The DIS budget spans several funds and revenue sources Walk through the list The Development Section is funded entirely from the General Fund. This includes ………. The Infrastructure Section is what spans several funds. The admin, …… programs are funded by the Highway Fund. ……… Walk through the totals Identify the yellow numbers are changes that we will discuss shortly in better detail 19 Town of Oro Valley Development Section Highlights Administration, Permitting & Planning Inspection and Compliance – Addition of 1 FTE Increased development activity has increased inspection requirements. FY14 is averaging 500 inspections per month per inspector Additional inspection FTE will decrease inspections per month per inspector by 20% to 400. Expenditures - remain fairly flat FY14 Budget: $2,470,455 FY15 Budget: $2,538,964 Revenue – slight increase due to increased development FY14 Budget: $1,533,755 FY15 Budget: $1,818,547 Consists of Permit, review and inspection fees Administration, Permitting & Planning budgets are relatively flat from last year We are requesting an additional FTE for a new building Inspector for the Inspection & Compliance Division. Inspections are up dramatically because of the increase in development activity. Currently inspectors are logging in substantial overtime and we expect the activity to get busier. Overall Development Section expenditures remain flat, with the exception of the added FTE Overall section revenues are increasing due again to increased development activity Revenue is generally derived from permit, plan review and inspection fees 20 Town of Oro Valley Infrastructure Section Highlights – Highway Fund Administration – no major changes Transportation Engineering – Removed pavement preservation to Pavement Management ($1.1M) Street Maintenance – Addition of the CIP Equipment FY14 Budget: $888,033 FY15 Budget: $1,008,705 Traffic Engineering – Additional CIP projects FY14 Budget: $516,327 FY15 Budget: $916,377 RVBLVD Street Lights ($200,000) Tangerine Safeway driveway access ($200,000) Highway Fund Revenue: FY14 Budget: $3,806,690 FY15 Budget: $2,965,690 Transfer of construction sales tax to general fund Using Highway Fund contingency reserve to balance expenditures Projected fund contingency balance at end of FY14: $3,800,000 Within the Highway Fund Programs Pavement Preservation activities have been shifted from Transportation Engineering to Pavement Management There is a slight increase in the Street Maintenance Program expenditures due to the purchase of additional heavy equipment through the CIP There is a slight increase in Traffic engineering Program expenditures due to the addition of a couple of needed CIP safety projects: - RVBLVD Street Lights … explain project - Tangerine Safeway Driveway Access … explain project As referred on the first slide, there is a sizable difference in the Highway Fund revenue from FY14 to FY15 due to the transfer of construction sales tax to the General fund - We will use Highway Fund contingency reserve to balance the expenditures for the next couple of years - There is expected to be $3.8M in this reserve at the close of FY14 - Once the Highway Fund Contingency reserve is spent down, then this fund will be augmented by the General Fund 21 Town of Oro Valley Infrastructure Section Highlights (cont.) Transit Services Expenditures FY14 Budget: $1,243,575 FY15 Budget: $1,516,697 Revenues FY14 Budget: $1,086,000 FY15 Budget: $1,389,000 5 New Vehicles – October 2014 10 New Vehicles – programmed for FY15 Over 30,000 service hours Over 440,000 miles operated Stormwater Utility Expenditures FY14 Budget: $1,334,376 FY15 Budget: $991,479 No longer budgeting Northern Ave. drainage improvements – funding will be managed by PCRFCD Transit Services, which receives the majority of their funding from the RTA in increasing in both expenditures and revenues This is due to the ever expanding demands on this successful service However, the burden of this program remains relatively flat on the general Fund because the cost additional service is covered by the RTA. The maintenance of effort (funding) by the Town remains flat due to the present contract with the RTA There is a substantial decrease in expenditures in the Stormwater Fund because a major drainage project – Northern Ave. Drainage 22 Town of Oro Valley Infrastructure Section CIP Project Highlights Roadway Development Impact Fee Fund Lambert Lane Phase II – PAG supplemented project – Design Phase $375K Naranja Road expansion project – PAG supplemented project – Construction phase - $2.95M Rancho Vistoso Blvd. & Vistoso Highlands traffic signal – RTA supplemented – Construction phase - $600K Rancho Vistoso Blvd. sidewalks –RTA supplemented project - Construction phase - $135K CIP General Projects General Government CIP Fund Aquatic Center Parking Expansion - $184K Municipal Operations Center Fueling Facility - $80K Naranja Park Fund Naranja Park Improvements – In conjunction with Parks & Rec - $600k rollover 23 3. Parks 24 Town of Oro Valley Parks & Recreation FY2015 Budget Presentation 25 FY2015 Parks & Recreation Town of Oro Valley 26 Administration Program Guide WEB Based Renewal System Town of Oro Valley Strategic Plan Connection Enhance presence of Parks & Recreation programs, amenities and events information in Town publications and electronic media Improve access to accurate, timely and relevant Town information using emerging media technologies such as mobile computing, social media to expand the ways in which information can be accessed Consider stand-alone application for Bicycle Friendly Community certification by the League of American Bicyclists 27 Park Management Highlights Riverfront Park Overseeding Safety Fencing Upgrades to Playground James D. Kriegh Park Sidewalk for event overflow/safety Communications equipment for shop Park Management Continued… Town of Oro Valley 28 Park Management Highlights Continued Naranja Park Phase I opening Permanent Restroom Program & Conceptual Design Master Plan Update Strategic Plan Connection Economic Development (facilities for special events) Seek to make continuous improvements to Town parks and other facilities… Promote Naranja Park as archery venue for competitions Establish funding for phased development of Naranja Park Master Plan Update Evaluate organizational space and develop plan for implementation 29 Cultural Resources Highlights Ramada for Pump House Special Event Funding Informational Brochure Grant opportunities Town of Oro Valley Strategic Plan Connection Economic Development (facilities and programs for special events) Community Services (restoration, renovation, and attract, engage, and retain highly qualified employees) Explore hosting a Farmer’s Market on the property Establish an agreement with the SHPO regarding treatment of the original Pump House 30 Recreation, Trails, Planning Highlights Volunteer Program Special Event Management Begin update of 1994 P&R Department Master Plan Town of Oro Valley Strategic Plan Connection Fiscal Responsibility (diversify resources) Communication (web, newsletter, publications) Economic Development (events, bicycle friendly, support regional efforts) Community Services (restoration, renovation, and attract, engage, and retain highly qualified employees) Initiate development of a comprehensive Parks & Recreation Master Plan 31 Aquatics Highlights Colorado Timing System Record Board Contracted Programming Special Events Town of Oro Valley Strategic Plan Connection Fiscal Responsibility (diversify resources) Communication (web, newsletter, publications) Economic Development (events) Community Services (attract, engage, and retain highly qualified employees) 32 Parks & Recreation FY2015 Budget Presentation Parks & Recreation Thank you! Town of Oro Valley 33 4. Water 34 Town of Oro Valley Oro Valley Water Utility FY 2014-15 Recommended Budget April 9, 2014 35 Town of Oro Valley Oro Valley Water Utility Budget 36 Town of Oro Valley Oro Valley Water Utility OPERATING FUND BUDGET Revenues Water Sales $12,078,800 Service Charges 3,189,200 Interest Income 51,510 Loan Proceeds/Other 2,200,000 Total $17,519,150 Expenditures Personnel $ 2,874,528 O&M (less Depreciation & Amort) 6,910,443 Capital 3,987,020 Debt Service 4,970,532 Other 3,119 Total $18,745,642 37 Town of Oro Valley Oro Valley Water Utility OPERATING FUND BUDGET O&M Water Resource Management $2,284,905 Water Purchases $1,699,780 Electric Power Costs $ 966,000 Repairs & Maintenance $ 438,415 Outside Services $ 327,970 General Fund Services & Office Lease $ 423,600 Fleet Maintenance $ 135,000 Debt Service $4,970,532 38 Town of Oro Valley Oro Valley Water Utility OPERATING FUND BUDGET - CAPITAL Advanced Metering Infrastructure & Meters $2,267,220 Main Replacement & Improvements $1,304,000 Energy Efficiency Project $ 150,000 Vehicles $ 146,800 Backhoe $ 119,000 39 Town of Oro Valley Oro Valley Water Utility IMPACT FEE FUNDS Alternative Water Resources Development Impact Fee Fund Revenues Impact Fees 1,409,646 Interest 17,050 Total $1,426,696 Expenditures CAP Water & Projects $ 331,500 Potable Water Development System Development Impact Fee Fund Revenues Impact Fees $ 707,691 Interest 17,050 Total $ 724,741 Expenditures Debt Service $ 327,424 40 Town of Oro Valley All Water Utility Budgets Operating & Impact Fee Funds 41 42