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HomeMy WebLinkAboutMinutes - Historic Preservation Commission - 6/6/2016 ) � MINUTES ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION June 6,� 2016 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE CALL TO ORDER AT OR AFTER 5:00 P.M. ROLL CALL - PRESENT: Marilyn Lane, Chair Jenni Sunshine, Vice Chair Allison Crane, Commissioner , Dan Huff, Commissioner Joseph Kane, Commissioner Walter Ohlson, Commissioner ABSENT: Eric Thomae, Commissioner STAFF PRESENT: � Kristy Diaz-Trahan, Parks & Recreation Director Lynanne Dellerman, Recreation & Cultural Resources Manager Chad Daines, Community Development & Public Works, Principal Planner Nora Campbell, Community Development & Public Works, Planner � CALL TO THE AUDIENCE No speakers. 1. REVIEW AND/OR APPROVAL OF THE MAY 2, 2016 REGULAR SESSION MINUTES MOTION: A motion was made by Commissioner Kane and seconded by Commissioner Crane to approve the minutes as amended. MOTION carried, 6-0 2. PRESENTATION AND DISCUSSION BY PETER ST'EERE, TOHONO O'ODHAM TRIBAL PRESERVATION OFFICER, ON HOW THE HPC CAN WORK V1/1TH THE TOHONO O'4DHAM NATION IN AREAS OF HISTORIC AND PREHISTORIC SIGNIFICAIVCE � . m , � , ��'� _ `=� � l � �' � � . , i I � . ' . f � � .l �I . Peter Steere, Tohono O'Odham Tribal Preservation Officer, discussed the importance of knowing the size and complexity of projects in the area to protect and preserve cultural sites. He stressed that obtaining information about significant ground disturbances early, is paramount to getting the Tribe involved. Mr. Steere requested the Tribe be placed on the Town's Planning Department mailing list. 3. REPORT OF CURRENT EDUCATIONAL OPPORTUNITIES FOR HISTORIC PRESERVATION COMMISSION MEMBERS TO ATTEND Ms. Lynanne Dellerman, Recreation & Cultural Resources Manager, provided upcoming educational opportunities for the Commissioners. She also reminded the commissioners of the upcoming Historic Preservation Conference next week. 4. DISCUSSION AND POSSIBLE ACTION ON THE UPDATE OF THE ORO VALLEY HISTORICAL SOCIETY LICENSE AGREEMENT Ms. Diaz-Trahan, Parks & Recreation Director, indicated that the one year agreement needs to updated, however, because the attachment was not provided with the agenda the discussion will be included as a line item with a copy of the contract at the next meeting. She emphasized that the Historic Society is interested in updating the agreement to recognize value added work at Steam Pump Ranch. The only change noted was that the Town of Oro Valley supports the Historic Society's efforts to fund raise. Chair Lane agreed to hold the discussion at the September meeting. 5. REPORT REGa4RDING ORO VALLEY HISTORICAL SOCIETY W�RKPLAN Ms. Diaz-Trahan informed the Commission that the new Oro Valley Historical Society president, Jim Horn, was not able to be present so Lynanne Dellerman, Recreation & Cultural Resources Manager, who is the Commission's liason, provided the report. She informed the Cor�mission that the Oro Valley Historical Society applied for status as a museum organization which will allow eligibilityto applyforgrants. 6. COIIIIMISSION WORK PLAN a. REPORT ON STEAM PUMP RANCH MAJOR IMPROVEII�IENT PROJECTS Ms. Dellerman, reported that the rodent mitigation is in its completion stage and that the Town will continue with the house upkeep. She also stated that the Town's grant writer is applying for a grant to start the processes for the Leiber House renovation. Ms. Dellerman reminded the Commission about a horse statue that had been donated and a decision had been made to place it in t�e garden on a stand to show respect to the artist and the Council. Discussion about the chicken coops and maintenance commenced with Ms. Dellerman emphasizing that the Town has a management plan in place. ,�� � � � � �1 , i ' ' � ' � b. PRESENTATION AND DISCUSSION ON THE PROCESS TO APPLY FOR A HISTORIC DESIGNATION Commissioner Crane informed the Commission that she and Ms. Dellerman are in process of creating a draft of a historic designation document for the Commission to review at a later meeting. 7. C4MMISSION MEMBER ASSIGNMENTS Report by Commissioner Ohlson on the Oro.Valley Historical Society Speakers Bureau. Commissioner Ohlson discussed an outline that he is creating for a potential National Registry of places in Oro Valley. Ms. Dellerman mentioned the possibility of creating a Town of O ro Va l I ey Reg i stry. 8. DEPARTMENT REPORT Ms. Diaz-Trahan informed the Commission of the budget meeting she attended in which there was a tremendous amount of gratification by the Council, families, teachers and communityforthe work and results of the writing contest and the Commission. Also during the budget meeting, Ms. Diaz-Trahan noted that the Council described three means to recognize Mr. William Adler, the Your Voice Our Future project, renaming the Outreach Program to be the William Adler Educational Outreach Program, and a plaque to recognize his work at Steam Pump Ranch. Ms. Diaz-Trahan also noted that Mr. Adler was a large contributor to the Town's Youth Scholarship Fund. The upcoming Historic Preservation Conference was addressed as well as road construction near Steam Pump Ranch. Ms. Diaz-Trahan mentioned that a storage unit will be placed on a dirt pad in the back of the Ranch. She also informed the Commission that the park space near Encantada Apartments north of Steam Pump Ranch has been named, Tho'ag, by the Youth Advisory Council and approved by PRAB and Council. Her report was completed with a d iscussion of the budget and the one time revenue and expenses for projects. She emphasized that there is no capital funding in the 2016/2017 budget for Steam Pump Ranch but there is grant capacity, general operations and management, and a secondary grant with SHIPO. 9. FUTURE AGENDA ITEMS Commissioner Sunshine identified her list of items for a future agenda. Items for the September meeting included items for the Outreach Essay Contest, reports from Conference attendees, an annual report from Commissioner Huff, revisiting the Oro Valley Historic Preservation Commission rule changes, and a report from the Historical Society. Commissioner Crane made a request to move the application for the designation draft to the October agenda. 10. NEXT HiSTORIC PRESERVATION COiVIMISSI�N MEETING TEIVTATIVELY SCHEDULED F�R TUE�DAY, SEPTEMBER 6, 2016 TO BEGIN AT 5:00 P.M. - , � ,� � � ADJOURNMENT MOTION: A motion was made by Commissioner Kane and seconded by Commissioner Huff adjourn the meeting at 6:48 p.m. � MOTION carried, 6-0 Prepared by: � �-;��� � � - Mollie Frye Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Historic Preservation Commission of Oro Valley, Arizona held on the 6th day of June, 2016. I further certify that the meeting was duly called and held and that a quorum was present. � � , .