The URL can be used to link to this page

Home My WebLink AboutMinutes - Historic Preservation Commission - 9/6/2016 � M I N UTES ORO VALLEY HISTORIC PRESERVATION COMMISSION Se tember_6, 2016 p HOPI CONFERENCE ROOM � 11000 N. LA CANADA DRIVE CALL TO ORDER AT OR AFTER 5:00 P.M. � ROLL CALL Y \ PRESENT: Jenni Sunshine, Chair , Walter Ohlson, Vice Chair Alison Crane, Commissioner Dan Huff, Commissioner Joseph Kane, Commissioner EXCUSED: Eric Thomae, Commissioner � STAFF PRESENT: Kristy Diaz-Trahan, Parks & Recreation Director . Lynanne Dellerman, Recreation & Cultural Resources Manager Michael Spaeth, Senior Planner, Community Development & Pubfic Works . Tobin Sidles, Attorney, Legal Department � 1. REVIEW AND/OR APPROVAL OF THE JUNE 6, 2016 REGULAR SESSION MINUTES . Minutes were approved upon the changes of two items. Item number two must- read "The Town of Oro Valley Planning Department agreed to send early notice of all developmental projects to Mr. Steere and�the Tribal Preservation Officers agreed to consult with Oro Valley Historic Preservation Commission in the future." Item nine was amended to read "Vice Chair Sunshine indicated she had a list of items needing department report follow up. She also suggested the Commission put components of department report in future agenda iterr�s. Items for the September meeting included items for the Outreach �Essay Contest, reports frorr� Conference attendees, an annual � report from Commissioner Huff, revisiting the Oro Valley Historic Preservation � Commission rule changes, and a report from the Historical Society." , MOTION: A motion was made by Commissioner Huff and seconded by Commissioner Kane to approve the minutes as amended. , . MOTION carried, 5-0 2. *ELECTION OF OFFICERS 9/6/16 Historic Preservation Commission. 1 � r , ;� 1 a. ELECTION OF CHAIR � Commissioner Kane nominated Vice Chair Sunshine to replace Chair Lane. MOTION: A motion was made by Commissioner Kane and seconded by Commissioner Ohlson to nominate Vice Chair Sunshine as the new Chair. MOTION carried, 5-0 . , b. EL�CTION OF VICE CHAIR Commissioner Crane nominated Commissioner Ohlson to replace Vice Chair Sunshine. MOTION: A motion was made by Commissioner Crane and seconded by Commissioner Hufif to nominate Commissioner Ohlson as the new Vice Chair. M OTI O N ca rri ed, 5-0 3. DISCUSSION AND POSSIBLE ACTION ON THE HONEYBEE PRESERVE IMPLEMENTATION PLAN BY MICHAEL SPAETH, SR. PLANNER , _ Michael Spaeth, Senior Plannerfrom Town of Oro Valley Community Development and Public Works, asked that the Commission consider two recommendations presented by Mattamy Homes. The first request was to approve the park conceptual design and proposed amenities. The second request was to approve a potential future dedication for the Town. Mr�. Spaeth explained that the entrance and display area has been relocated closer to Moore Road so that it is no longer near the residential area, yet more accessible to people on Moore Road. Gary Grizzle from the WLB group, who represented Mattamy Homes, further discussed the proposed amenities. MOTION: A motion was made by Chair Sunshine and seconded by Commissioner Huff to accept the conceptual site plan at Vistoso Trails and Honeybee Preserve and to approve a potential dedication upon completion MOTION carried, 5-0 4. REPORT FROM CHAIR SUNSHINE AND VICE COMMISSIONER OHLSON ON THE HPC CONFERENCE � Vice Commissioner Ohl.son stated he discovered that certified local government training is helpful and is a powerful networking tool. Chair Sunshine offered to help access � educational materials on various historical subjects that she learned about at the conference. She also informed the Commission of incentives for preservation programs and art, as well as programs for tax credits that can be rolled into historical preservation. 9/6/16 Historic Preservation Commission 2 5. DISCUSSION AND POSSIBLE ACTION ON THE HISTORIC DESIGNATION SIGN DESIGN Lynanne Dellerman, Cultural Resources Manager, showed samples of the approved sign plans from the designer. The Commission discussed the plans that were submitted and agreed on modifications pertaining to the cut out lettering. It was agreed that the sign would be returned to the designer for the requested modifications. MOTION: A motion was made by Comrnissioner Crane and seconded by Vice Chair Ohlson to adopt the burnt orange version of the sign along with modifications to the cut out lettering � MOTION carried, 5-0 6. *DISCUSSION AND POSSIBLE ACTION ON THE HPC ANNUAL REPOR.T (SPECIAL PROJECTS AND ACTION TAKEN BY THE BOARD), PRESENTED . BY COMMISSIONER DAN HUFF Commissioner Huff described the purpose of the report. Vice Chair Sunshine requested inclusion on the report of information about the writing contest and its questions. . MOTION: A motion was made by Chair Sunshine and seconded by Commissioner Crane�to adopt the annual report with the addition of the writing contest information , MOTION carried, 5-0 7. REPORT OF CURRENT EDUCATIONAL OPPORTUNITIES FOR HISTORIC � � PRESERVATION COMMISSION MEMBERS TO ATTEND (DISCUSSION MUST BE LIMITED TO INF4RMATION AND CLARIFICATION) Ms. Dellerman pointed out items of interest specifica�lly the AZ Archeology � � lectures. She also mentioned the ASM open house, museum day, and the Four Corners Expedition as part of the upcoming events. Details are provided on the educational attachments. S. COMMISSION WORK PLAN a. REPORT BY LYNANNE DELLERMAN ON STEAM PUMP RANCH MAJOR I 1111 P ROVE M E N T P ROJ E CTS Ms. Dellerman discussed the newly planted grass, grant applicatio►ns currently in process, and events that are coming up at Steam Pump Ranch. She also reported that the planning forthe Historical Preservation Conference is in process and will be held in Oro Valley next year. 9/6/16 Historic Preservation Commission 3 b. REPORT BY COIVIMISSIONER CRANE ON THE HISTORIC LANDMARK DESIGNATION PROCESS Commissioner Crane stated that she and Ms. Dellerman met and reviewed the applications that are in existence to see if they can be applied to the Commission's process. Commissioner Crane noted she has bullet point items and questions about codes, hearing notices, and staff availability that need to be finalized and possibly ready for a future meeting. � 9. COMMISSION MEMBER ASSIC�NMENTS a. REPORT BY VICE COIVIMISSIONER OHLSON ON THE ORO VALLEY HISTORICAL SOCIETY SPEAKERS BUREAU PROJECT Vice Commissioner �hlson reported that the Oro Valley Historical Society is reorganizing. The Speaker's Bureau report will be deferred to another meeting., b. *DISCUSSION AND POSSIBLE ACTION ON THE WILLIAM ADLER COMMUNITY OUTREACH WRITING CONTEST, BY VICE CHAIR SUNSHINE Chair Sunshine requested work on developing questions for the essay. Discussion � about leaving the essay to fourth graders only was addressed and noted that elementary grades' curriculum is when students learn AZ history. Commissioner Kane volunteered to head the subcommittee and to have questions expedited to meet deadlines for the contest. 10. DEPARTMENT REPORT Ms. Diaz-Trahan discussed the resignation of leadership at the Historical Society. She mentioned that she and Ms. Dellerman would like to work with the Historical Society - to assist in raising funds and awareness. Ms. Diaz-Trahan reported that a letter of support from the Town, for the designation of US Route 80 as a historic road, had been submitted. The June 17, 2017 Historical Preservation Conference was mentioned by Ms. Diaz-Trahan, as she is on the planning committee and the theme is "Historic Preservation is in our future". FUTURE AGENDA IT'EMS Future Agenda items include the historic sign design, the historic landmark designation process, the Speaker's Bureau Report, and the relationship agreement between the Commission and the Historical Society. NEXT HISTORIC PRE�ERVATION COII�IIIPIISSION IIIIEETING TENTATIVELY - SCHEDULED FOR MONDAY, OCTO�ER 3, 2016 TO BEGIN AT 5:00 P.11�. — DISCUSSION AIVD POSSI�LE ACTION 9/6/16 Historic Preservation Commission 4 No discussion ADJOURNMENT MOTION: A motion was made by Vice Chair Ohlson and seconded by Commissioner Kane to adjourn at 6:47 p.m. MOTION carried, 5-0 � Prepared b. �. � � ,., � A. 0 ,f f . Mollie Frye Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Historic Preservation Commission of Oro Valley, Arizona held on the 6th day of September, 2016. I further certify that the meeting was duly called and held and that a quorum was present. 9/6/16 Historic Preservation Commission 5