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HomeMy WebLinkAboutInformational Records - Town Council Reports Town Manager’s Office TOWN COUNCIL REPORT DATE: November 15, 2016 TO: Mayor and Councilmembers FROM: Daniel G. Sharp, Interim Town Manager Stacey Lemos, Finance Director SUBJECT: 1st Quarter CIP Status Report for FY 2016/17 As part of monitoring and communicating the status of the projects in the Town’s adopted Capital Improvement Plan (CIP), staff has developed the attached Quarterly CIP Status Report for the quarter ending September 30, 2016. This report lists all of the CIP projects approved in the FY 2016/17 adopted budget along with fiscal year-to-date spending, the total project budget and spending, and comments/notes for each project. DISCUSSION In the attached report, the Total Project column consists of the total project budget, which may include prior year budget amounts plus the FY 2016/17 budget amount (if this project commenced in a prior fiscal year and rolled over into the 2016/17 fiscal year). If the project is a rollover project, the Actuals column includes amounts spent in the prior fiscal year plus amounts spent in FY 2016/17. The Fiscal Year 16/17 column consists only of the FY 2016/17 adopted budget amount for the project, as well as actual amounts spent that fiscal year. As a reminder, the CIP projects budgeted within the General Government CIP Fund are funded with a General Fund transfer of one-time construction-related revenues and sales taxes generated from residential and commercial construction activity occurring within the Town. This report captures the most current, and up-to-date costs and status of the projects in the FY 2016/17 Capital Improvement Program through September 30, 2016. RECOMMENDATION / CONCLUSION This report is for information only. Project NameActualsBudget% RemainingActuals Budget% RemainingStatus Comments/NotesGENERAL GOVERNMENT PROJECTSTransit Scheduling Software and Mobility Data System 1,527            90,000             98.3% 1,527            90,000              98.3%First phase of software has been installed with successful transfer of client data. Training on bookings and operations management started early September and will be completed by the end of October. Testing of the software and its elements continues with support from IT.Improvements at 680 Calle Concordia Facilities‐                     50,000             100.0%‐                     50,000              100.0%Construction has begun on the eight‐foot high masonry perimeter wall around the back half of the facilities. Staff anticipates that this project will be completed in January 2017.Two Additional Multi‐Use Fields at Naranja Park‐                     212,600          100.0%‐                     212,600            100.0%Initial work on this project will begin in May/June 2017. Construction will begin after July 4th, 2017, with the goal of project completion by winter 2017/2018. Replace Olympic Pool Heater at Aquatic Center‐                     148,000          100.0%‐                     148,000            100.0%Staff has worked with Lloyd Construction and the heater manufacturer to determine the best solution. Both entities have confirmed that the issue appears to be plumbing‐related, rather than heater‐related. Lloyd is scheduled to complete the plumbing work in October at no cost to the Town. Staff believes this will resolve the issue.El Conquistador Country Club & Golf Course Acquisition 350,000        350,000          0.0% 650,000       1,000,000        35.0% FY 16/17 is 2nd payment of 3‐year payment purchase plan.Property/ID and Southern Substation Building‐                     1,945,000       100.0% 516,890       2,475,000        79.1%Project design is underway. Construction may begin early 2017 (January‐March timeframe).Bond‐Funded Park Infrastructure‐                     5,000,000       100.0%‐                     5,000,000        100.0% Staff meeting in November to discuss options.TOTAL 351,527      7,795,600     95.5% 1,168,417    8,975,600      87.0%HIGHWAY FUND PROJECTSPavement Preservation Program 1,021            1,150,000       99.9% 1,021            1,150,000        99.9%Southern Arizona Paving was selected to perform the fall preservation treatments, which began September 9 and are scheduled to be completed mid‐November.QUARTERLY CIP STATUS REPORTFOR THE QUARTER ENDING SEPTEMBER 30, 2016TOTAL PROJECTFiscal Year 16/17Page 1 of 4F:\CIP\Quarterly Status Reports\FY 16‐17\Q1 FY 16‐17 CIP Status Report Project NameActualsBudget% RemainingActuals Budget% RemainingStatus Comments/NotesQUARTERLY CIP STATUS REPORTFOR THE QUARTER ENDING SEPTEMBER 30, 2016TOTAL PROJECTFiscal Year 16/17Infrastructure Asset Management Software 1,147            50,000             97.7% 57,845          100,000            42.2%Project is proceeding and software upgrade Phase I was installed for the Cartegraph system. Work continues on support for transportation assets, including asphalt conditions, work orders and sign inventories. Go‐live was achieved late September 2016. The FY 16/17 rollover will be used for remaining phases, which will include vehicle maintenance, stormwater management and materials management. Tangerine Access to Safeway (1st Ave) ‐ Safety‐                     250,000          100.0% 36,439          286,439            87.3%Plans are at 100% and are with ADOT for right‐of‐way application. Currently exploring the option of taking over the Tangerine right‐of‐way from ADOT at Oracle to just past First Avenue.  Side Cast Sweeper 63,973          85,000             24.7% 63,973          85,000              24.7% Equipment purchased; project complete. Skidsteer with Attachments and Level Best‐                     90,000             100.0%‐                     90,000              100.0% Equipment has been ordered. TOTAL 66,141        1,625,000     95.9% 159,278      1,711,439      90.7%COMMUNITY CENTER PROJECTSEnergy Efficiency Project‐                     3,000,000       100.0%‐                     3,000,000        100.0%The Town's energy contractor Trane is finalizing the energy audit for the Community Center. Scope of project may exclude solar panels at this time due to uncertainty of TEP rate case with the Arizona Corporation Commission. Golf Course Cart Path Improvements 47,909          50,000             4.2% 47,909          50,000              4.2% Project is complete. Tennis Court Improvements‐                     50,000             100.0%‐                     50,000              100.0%Currently resurfacing court 16 with in‐house staff. Courts 1 through 15 will be addressed in spring 2017.Elevator and New Entryway ‐                     331,000          100.0%‐                     331,000            100.0%Design is complete. Staff is awaiting completion of the Townwide ADA transition study before beginning construction.New Family/Teen Game Room ‐                     65,000             100.0%‐                     65,000              100.0% Staff is currently discussing project specifications.TOTAL 47,909        3,496,000     98.6% 47,909        3,496,000      98.6%LIBRARY IMPACT FEE FUND PROJECTSLibrary Parking Lot Enhancements 178,030        187,000          4.8% 201,520       210,490            4.3% Project is complete. TOTAL 178,030      187,000         4.8% 201,520      210,490          4.3%Page 2 of 4F:\CIP\Quarterly Status Reports\FY 16‐17\Q1 FY 16‐17 CIP Status Report Project NameActualsBudget% RemainingActuals Budget% RemainingStatus Comments/NotesQUARTERLY CIP STATUS REPORTFOR THE QUARTER ENDING SEPTEMBER 30, 2016TOTAL PROJECTFiscal Year 16/17ROADWAY PROJECTSLambert Lane from La Cañada to Rancho Sonora 108,050        6,517,000       98.3% 842,250       7,251,200        88.4%Granite Construction Company was awarded the construction contract. Construction is scheduled to start early January 2017 and finish by October 2017.    La Cañada Moore Intersection Study‐                     50,000             100.0%‐                     50,000              100.0%Staff is working with Parsons Brinkerhoff on scope of work. The study will begin before the end of 2016 and finish by July 2017.  La Cañada Crosswalk Signals at Community Center‐                     250,000          100.0%‐                     250,000            100.0%Staff and the RTA are currently exploring the potential for a traffic signal, instead of crosswalk signals.  Tangerine Road from La Cañada to Shannon‐                     2,710,000       100.0% 877               2,710,000        100.0%Utility relocation and easement acquisition are underway. Currently working on the joint utility trench from Twin Peaks Road to La Cañada Drive.La Cholla Boulevard from Overton to Tangerine 73,919          1,500,000       95.1% 783,226       2,209,307        64.5%Design is on‐going; data collection in progress. Design will be completed by summer 2017. Construction is expected to start by fall of 2017, funding permitting.TOTAL 181,969      11,027,000   98.3% 1,626,353    12,470,507    87.0%STORMWATER FUND PROJECTS4.5 Cubic Yard Wheel Loader (Lease Purchase) 47,345          50,000             5.3% 47,345          50,000              5.3% FY 16/17 is 3rd of 4‐year lease purchase plan.TOTAL 47,345        50,000           5.3% 47,345        50,000            5.3%WATER UTILITY PROJECTSWell E2 Upgrade 5,000            150,000          96.7% 5,000            150,000            96.7%Design is 20% complete and should be completed by February 2017. Construction expected in spring 2017. 24‐Inch Reclaimed Main Relocation Tangerine Road‐                     1,500,000       100.0% 591,561       2,091,561        71.7% Construction expected to be complete by January 2017.Add Reclaimed Booster Pump ‐ Thornydale Station‐                     200,000          100.0%‐                     200,000            100.0%Design is 100% complete. Notice to proceed with construction will be issued in November 2016. Relocate Three Pressure‐Reducing Valves 2,368            100,000          97.6% 2,368            100,000            97.6%Design is 20% complete and should be completed by January 2017. Construction will start February 2017. Production Facility Building Retrofit‐                     80,000             100.0%‐                     80,000              100.0%Design is 20% complete and should be completed by December 2016. Construction to follow. Dump Truck‐                     80,000             100.0%‐                     80,000              100.0% Vehicle has been ordered and is set to arrive in late October 2016.  Page 3 of 4F:\CIP\Quarterly Status Reports\FY 16‐17\Q1 FY 16‐17 CIP Status Report Project NameActualsBudget% RemainingActuals Budget% RemainingStatus Comments/NotesQUARTERLY CIP STATUS REPORTFOR THE QUARTER ENDING SEPTEMBER 30, 2016TOTAL PROJECTFiscal Year 16/17E‐C Pressure‐Sustaining Valve Naranja CAP Blending‐                     100,000          100.0%‐                     100,000            100.0%Design is 40% complete and should be completed by December 2016. Expect construction and project completion shortly thereafter. Replace Well Pumps‐                     75,000             100.0%‐                     75,000              100.0%Replacements will be identified throughout the fall of 2016. Project will be complete before June 2017. Main Valve Replacement Program‐                     50,000             100.0%‐                     50,000              100.0%No design dollars associated with this project. Project will be completed by June 2017. Glover Reservoir Lining‐                     100,000          100.0%‐                     100,000            100.0%Paint specifications are 90% complete. Target start date is January 2017. Will complete in FY 16/17.Big Wash Reservoir Coating‐                     100,000          100.0%‐                     100,000            100.0% Target start date is February 2017. Will complete in FY 16/17.Water Quality Control Program‐                     70,000             100.0%‐                     70,000              100.0%Materials and equipment have been ordered. In‐house installation will be completed by June 2017. Hydropneumatic (HP) Tank Replacement (Wells)‐                     60,000             100.0% 48,042          110,000            56.3% Tank has been ordered and should be installed by December 2016.West Lambert Lane 12‐Inch Main Relocation 2,696            600,000          99.6% 122,359       719,663            83.0% Design is 100% complete. Construction will begin January 2017. System Connection Upgrades‐                     50,000             100.0% 34,998          84,998              58.8%Construction should start in December 2016, and project should be completed in January 2017. La Cholla ‐ Lambert to Tangerine Main Relocation 19,372          70,000             72.3% 21,072          100,000            78.9%Design is 20% complete and should be completed by March 2017. Construction will occur in FY 17/18. TOTAL 29,436        3,385,000     99.1% 825,400      4,211,222      80.4%Page 4 of 4F:\CIP\Quarterly Status Reports\FY 16‐17\Q1 FY 16‐17 CIP Status Report