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Home My WebLink AboutPackets - Council Packets (230) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION October 19, 2016 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER ROLL CALL 1.Motion to remove the following item from the table to place the matter on the executive session agenda: Discussion and possible direction from the Town Attorney regarding the Town's involvement in the Overlook Restaurant located at 10555 N. La Canada Drive, including the possibility of contracting the services or closing the restaurant EXECUTIVE SESSION - Pursuant to ARS 38-431.03 (A)(3) for discussion or consultation for legal advice with the Town Attorney regarding public access to the WAPA trailhead and pursuant to ARS 38-431.03 (A)(3) for discussion or consultation for legal advice with the Town Attorney regarding the Town's involvement in the Overlook Restaurant located at 10555 N. La Canada Drive, including the possibility of contracting the services or closing the restaurant (This item can only be discussed in executive session if the motion to remove the item from the table is successful) REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS COUNCIL REPORTS • Spotlight on Youth DEPARTMENT REPORTS The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING INFORMATIONAL ITEMS 1. Councilmember Zinkin - 2016 National League of Cities University Leadership Summit Trip Report CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card. PRESENTATIONS 1. Proclamation - National Cyber Security Awareness Month CONSENT AGENDA (Consideration and/or possible action) A. Minutes - October 5, 2016 B. Fiscal Year 2016/17 Financial Update through August 2016 C. Reappointment to the Public Safety Personnel Retirement System (PSPRS) Local Board D. Resolution No. (R)16-50, authorizing and approving an Intergovernmental Agreement between the Town of Oro Valley and Pima County for Election Services E. Cancellation of the November 2, 2016 regular Town Council meeting F. Request for approval of a two year extension of the Big Horn Commerce Park Development Plan located at the Southeast corner of Rams Field Pass and Oracle Road REGULAR AGENDA 1. PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR GOYITA'S RESTAURANT, LOCATED AT 10420 N. LA CANADA DR. #170 2. PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR ROSATI'S PIZZA SPORTS PUB, LOCATED AT 12152 N. RANCHO VISTOSO BLVD. #C170 3. DISCUSSION AND POSSIBLE DIRECTION REGARDING A BIKE SHARE PROGRAM 4. DISCUSSION AND POSSIBLE DIRECTION REGARDING TOWN CODE SECTION 10-1-5 NUISANCES 5. DISCUSSION AND POSSIBLE DIRECTION REGARDING BONDING OPTIONS FOR THE STORMWATER UTILITY 6. DISCUSSION AND POSSIBLE DIRECTION REGARDING ALLOWING ALCOHOL SALE AND CONSUMPTION IN ALL ORO VALLEY PARKS 7. DISCUSSION AND POSSIBLE DIRECTION TO INITIATE AN ORDINANCE AMENDING CHAPTER 31 OF THE ORO VALLEY ZONING CODE REGARDING DEFINITIONS FOR AUTOMOBILE AND TRUCK FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 10/12/16 at 5:00 p.m. by mrs When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience”, please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience” you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. Town Council Regular Session Item # 1. Meeting Date:10/19/2016 Submitted By:Arinda Asper, Town Manager's Office Information Subject Councilmember Zinkin - 2016 National League of Cities University Leadership Summit Trip Report Attachments 2016 National League of Cities University Leadership Summit Town Council Regular Session Item # 1. Meeting Date:10/19/2016 Proclamation - National Cyber Security Awareness Month Information Subject Proclamation - National Cyber Security Awareness Month Summary Attachments Proclamation Town Council Regular Session Item # A. Meeting Date:10/19/2016 Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Minutes - October 5, 2016 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve, (approve with the following changes) the October 5, 2016 minutes. Attachments 10-5-16 Draft Minutes 10/5/16 Minutes, Town Council Regular Session 1 MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION October 5, 2016 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 6:00 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Brendan Burns, Councilmember Bill Garner, Councilmember Joe Hornat, Councilmember Mary Snider, Councilmember Mike Zinkin, Councilmember PLEDGE OF ALLEGIANCE Mayor Hiremath led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Economic Development Manager Amanda Jacobs announced the upcoming Town meetings and events. COUNCIL REPORTS Councilmember Zinkin reported that he attended the National League of Cities' 2016 University Leadership Summit where participants focused on their role as an agent of change and innovation in their communities. Councilmember Snider reported that the Amphitheater Governing Board had selected Innovation Academy as the name for the new Amphitheater Science, Technology, Engineering and Mathematics (STEM) School scheduled to open in Oro Valley for the 2017-18 school year. 10/5/16 Minutes, Town Council Regular Session 2 Councilmember Snider introduced Ironwood Ridge High School Senior and Youth Advisory Council Historian, Patrick Klass. Mr. Klass will be attending Town Council meetings in order to report the information to the Youth Advisory Council. Vice Mayor Waters reported that on October 3rd, he and Councilmember Hornat attended the ribbon cutting for Aeromar's inaugural international commercial airline service from Mexico to Tucson International Airport (TIA). Mr. Waters acknowledged many groups for their diligence in re-establishing nonstop and direct air service into Mexico from TIA. Mayor Hiremath reported that he attended the iHeart Radio Oro Valley Music Festival held on October 1 and October 2, 2016. He said the turnout was great and the event generated a tremendous positive economic impact throughout the region. Vice Mayor Waters reported on the Community Conversation on Distracted Driving event that took place September 22, 2016. Mr. Waters also announced that he will be attending the Look! Save a Life press conference on October 7, 2016. DEPARTMENT REPORTS Town Clerk Mike Standish announced that new artwork was on display in the Council Chambers by artist Cita Scott. Water Utility Director Philip Saletta reported on the following three major activities of the Water Utility: - Water Rates Analysis - Inter-Governmental Agreement (IGA) regarding the Central Arizona Project (CAP) delivery and protecting and preserving the ground water aquifer - Regional cooperation with Metro Water and Marana Utilities regarding long term delivery of the CAP water ORDER OF BUSINESS Mayor Hiremath reviewed the order of business and stated the order would stand as posted. INFORMATIONAL ITEMS There were no informational items. CALL TO AUDIENCE No comments were received. PRESENTATIONS 10/5/16 Minutes, Town Council Regular Session 3 1.Proclamation -Domestic Violence Awareness Month Mayor Hiremath proclaimed the month of October, 2016 as Domestic Violence Awareness Month in the Town of Oro Valley. Victim Services Director for the Pima County Attorney's Office Laura Penny, accepted the proclamation on behalf of Pima County Attorney Barbara LaWall. CONSENT AGENDA A.Minutes -September 21, 2016 B.Resolution No. (R)16-49, authorizing and approving an amendment to the FY 2016/17 adopted budget to increase the number of transit operators in the Transit Division budget C.Appointment to the Stormwater Utility Commission (SWUC) MOTION:A motion was made by Councilmember Zinkin and seconded by Vice Mayor Waters to accept Consent Agenda items (A - C). MOTION carried, 7-0. REGULAR AGENDA 1.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR SAKURA SUSHI, LOCATED AT 12125 N. ORACLE RD. #105 Mr. Standish presented item #1. Mayor Hiremath opened the public hearing. No comments were received. Mayor Hiremath closed the public hearing. MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to recommend approval of the issuance of a Series 12 Liquor License to the Arizona Department of Liquor Licenses and Control for Yiu Lau for Sakura Sushi, located at 12125 N. Oracle Road #105. MOTION carried, 7-0. 2.PUBLIC HEARING AND POSSIBLE ACTION ON REQUESTS RELATED TO THE PROPOSED NAKOMA SKY SENIOR LIVING FACILITY LOCATED AT 10/5/16 Minutes, Town Council Regular Session 4 THE SOUTHEAST CORNER OF 1ST AVENUE AND NARANJA DRIVE: A. GRADING EXCEPTION TO ALLOW CUTS AND FILLS GREATER THAN 12 FEET B. CONCEPTUAL SITE PLAN, LANDSCAPE PLAN, AND RECREATION AREA PLAN C. CONCEPTUAL ARCHITECTURE Principal Planner Chad Daines presented item #2 and outlined the following: - Purpose - Location - Site Plan/ Landscape Plan - Tentative Development Plan - Item A - Grading Exception - Item B - Grading Exception - Item B - Site Plan/ Landscape Plan - Item B - Senior Care Requirements - Item B - Separated Pedestrian Access ways - Item B - Recreation Plan - Item B - Recreation Area Plan (Private Amenities) - Item C - Current Architectural Concepts - Item C - Architectural Details - Summary & Recommendation Discussion ensued amongst Council and staff regarding the proposed Nakoma Sky Senior Living Facility. Keri Silvyn, of Lazarus, Silvyn & Bangs, P.C. and representing the applicant, gave a brief presentation on the reduction in massing and height of the proposed Nakoma Sky Senior Living Facility and discussed the following items: - Grading Exception - Proposed Conceptual Architecture - Conceptual Site Plan, Landscape Plan and Recreation Area Plan Discussion continued amongst Council, staff and Ms. Silvyn regarding the proposed Nakoma Sky Senior Living Facility. Mayor Hiremath opened the public hearing. The following individual spoke in favor of item #2. Oro Valley resident Bill Niehaus 10/5/16 Minutes, Town Council Regular Session 5 Mayor Hiremath closed the public hearing. MOTION:A motion was made by Councilmember Snider and seconded by Councilmember Garner to approve the Nakoma Sky Senior Living Facility Grading Exception, subject to the conditions in Attachment 1. Attachment 1 - Conditions of Approval Nakoma Sky Senior Living Facility OV1601351 Planning Conditions 1. The Grading Exception is limited as described and depicted on Attachment 8. The site shall conform to all other requirements relating to grading provided in the Nakoma Sky PAD and the Zoning Code. 2.All cut slopes shall be treated with a restorative aging agent and revegetated to reflect existing native vegetation. All areas of disturbance shall be recontoured to mimic existing grades and revegetated to reflect existing native vegetation. All graded areas shall be treated with an approved dust control method as provided in the Zoning Code. 3.A non-motorized public access easement over the public trail in the easternmost wash shall be dedicated as part of the Final Plat. 4.All plan sets shall be amended to reflect the sidewalks, pathways and trails as depicted on the Conceptual Site Plan. 5.The Transit Stop shall be constructed in conjunction with the development of the commercial portion of Nakoma Sky (Development Areas G/F) or at the time the Town of Oro Valley extends transit service north on First Avenue to the Nakoma Sky Property, whichever occurs first. 6.Pursuant to the Zoning Code, a waiver is granted to eliminate the pedestrian access ways to the lower level of the parking structure west of the main apartment building and to eliminate the pedestrian access ways to the parking structure north of the main apartment building. 7.The Community Park shall be completed as approved by the Town Council (except for the single unisex/family restroom) by the third anniversary of the Final Certificate of Occupancy for the apartment buildings and prior to construction of any future residential phase of the Nakoma Sky development. If a second phase of residential development proceeds within three years of the Final Certificate of Occupancy issuance, the Community Park may be constructed simultaneously with the second phase of residential construction and must be completed by the final Building Permit issuance for the second phase of residential construction. 10/5/16 Minutes, Town Council Regular Session 6 The single family restroom associated with the Community Park shall be required to be constructed at such time as a sewer line has been constructed in the street that will provide access to the residential units in the eastern portion of Development Area A and the residential units in Development Area A are being developed. Nakoma Sky shall provide the Town appropriate assurances (such as a bond) for the Community Park at the time of the Final Certificate of Occupancy for the main campus apartment building. The assurances shall be released at the time of substantial completion of the Community Park excluding the restroom. Town staff may determine assurances are not required at the time of Final Certificate of Occupancy if the Community Park is 25% complete. A public access easement over the community park and trailhead area shall be dedicated on the Final Plat. MOTION carried, 6-1 with Councilmember Zinkin opposed. MOTION:A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to approve the Nakoma Sky Senior Living Facility Conceptual Site Plan (including waiver of separated pedestrian access ways), Landscape Plan and Recreation Area Plan, subject to the conditions in Attachment 1. Attachment 1 - Conditions of Approval Nakoma Sky Senior Living Facility OV1601351 Planning Conditions 1. The Grading Exception is limited as described and depicted on Attachment 8. The site shall conform to all other requirements relating to grading provided in the Nakoma Sky PAD and the Zoning Code. 2.All cut slopes shall be treated with a restorative aging agent and revegetated to reflect existing native vegetation. All areas of disturbance shall be recontoured to mimic existing grades and revegetated to reflect existing native vegetation. All graded areas shall be treated with an approved dust control method as provided in the Zoning Code. 3.A non-motorized public access easement over the public trail in the easternmost wash shall be dedicated as part of the Final Plat. 4.All plan sets shall be amended to reflect the sidewalks, pathways and trails as depicted on the Conceptual Site Plan. 5.The Transit Stop shall be constructed in conjunction with the development of the commercial portion of Nakoma Sky (Development Areas G/F) or at the time the Town of Oro Valley extends transit service north on First Avenue to the Nakoma Sky Property, whichever occurs first. 10/5/16 Minutes, Town Council Regular Session 7 6.Pursuant to the Zoning Code, a waiver is granted to eliminate the pedestrian access ways to the lower level of the parking structure west of the main apartment building and to eliminate the pedestrian access ways to the parking structure north of the main apartment building. 7.The Community Park shall be completed as approved by the Town Council (except for the single unisex/family restroom) by the third anniversary of the Final Certificate of Occupancy for the apartment buildings and prior to construction of any future residential phase of the Nakoma Sky development. If a second phase of residential development proceeds within three years of the Final Certificate of Occupancy issuance, the Community Park may be constructed simultaneously with the second phase of residential construction and must be completed by the final Building Permit issuance for the second phase of residential construction. The single family restroom associated with the Community Park shall be required to be constructed at such time as a sewer line has been constructed in the street that will provide access to the residential units in the eastern portion of Development Area A and the residential units in Development Area A are being developed. Nakoma Sky shall provide the Town appropriate assurances (such as a bond) for the Community Park at the time of the Final Certificate of Occupancy for the main campus apartment building. The assurances shall be released at the time of substantial completion of the Community Park excluding the restroom. Town staff may determine assurances are not required at the time of Final Certificate of Occupancy if the Community Park is 25% complete. A public access easement over the community park and trailhead area shall be dedicated on the Final Plat. MOTION carried, 7-0. MOTION:A motion was made by Councilmember Snider and seconded by Councilmember Garner to approve the Nakoma Sky Senior Living Facility Conceptual Architecture. MOTION carried, 6-1 with Councilmember Zinkin opposed. 3.DISCUSSION AND POSSIBLE ACTION ON REQUESTS RELATED TO A PROPOSED ASSISTED LIVING AND MEMORY CARE FACILITY LOCATED AT 9005 N. ORACLE ROAD A. CONCEPTUAL SITE PLAN, LANDSCAPE PLAN AND RECREATION AREA PLAN B. CONCEPTUAL ARCHITECTURE 10/5/16 Minutes, Town Council Regular Session 8 Principal Planner Chad Daines gave an overview of the proposed Assisted Living and Memory Care Facility that included the following: - Purpose - Item A - Conceptual Site Plan and Landscape Plan - Item 2 - Architectural Concept - Item B - Conceptual Architecture - Surrounding Development - View impacts from western residential area - View impacts from residential area to the west - Public Participation - Summary & Recommendation Discussion ensued amongst Council and staff regarding item #3. CA Ventures, Senior Vice President of Development, Matt Booma, gave an overview of the following: - Oro Valley Senior Living - Building Elevations Discussion continued amongst Council, staff and Mr. Booma regarding the proposed assisted living and memory care facility. MOTION:A motion was made by Councilmember Snider and seconded by Councilmember Zinkin to approve the Conceptual Site Plan (including waiver from separate resident walkways), Landscape Plan and Recreation Area Plan subject to the condition in Attachment 1. Attachment 1 Oro Valley Senior Care Conceptual Site Plan and Landscape Plan Conditions of Approval Engineering 1. Address all minor, technical redlined comments within the attached Conceptual Site Plan (CSP) and Conceptual Landscape Plan (CLP). Provide a comment response letter and return all redlined originals to the Town of Oro Valley. (Zoning Code Section 22.9.D.2.a) MOTION carried, 7-0. MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Zinkin to approve the Conceptual Architecture. MOTION carried, 7-0. 10/5/16 Minutes, Town Council Regular Session 9 4.DISCUSSION AND POSSIBLE DIRECTION TO STAFF TO REVIEW POLICY REGARDING COUNCILMEMBER’S TRAVEL EXPENDITURES FOR CONFORMANCE TO BUDGET Councilmember Hornat presented item #4. Discussion ensued amongst Council and staff regarding Councilmember's travel expenditures for conformance to budget. Town Council directed staff to work with Councilmember Hornat to revise the Town Council Policy No. 3, titled Councilmember Travel and Trip Reports and return to Council for review and possible action in February 2017. 5.MOTION TO REMOVE THE FOLLOWING ITEM FROM THE TABLE: DISCUSSION AND POSSIBLE DIRECTION REGARDING THE TOWN’S INVOLVEMENT IN THE OVERLOOK RESTAURANT LOCATED AT 10555 N. LA CANADA DRIVE, INCLUDING THE POSSIBILITY OF CONTRACTING THE SERVICES OR CLOSING THE RESTAURANT MOTION:A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to deny removing item #5 from the table. MOTION carried, 4-3 with Councilmember Burns, Councilmember Garner, and Councilmember Zinkin opposed. 6.DISCUSSION AND POSSIBLE DIRECTION REGARDING THE TOWN'S INVOLVEMENT IN THE OVERLOOK RESTAURANT LOCATED AT 10555 N. LA CANADA DRIVE, INCLUDING THE POSSIBILITY OF CONTRACTING THE SERVICES OR CLOSING THE RESTAURANT (This item is only necessary if the motion to remove the item from the table is successful) This item was not discussed due to the failure of removing the item from the table at item #5. 7.DISCUSSION AND POSSIBLE DIRECTION REGARDING THE COMMUNITY ELEMENTS OF PHASES II AND III FOR THE AQUATICS CENTER Councilmember Burns presented item #7. Discussion ensued amongst Council and staff regarding the Community Elements of Phases II and III for the Aquatics Center. Town Council directed that this item be discussed during Council's Strategic Planning Session in 2017. 10/5/16 Minutes, Town Council Regular Session 10 FUTURE AGENDA ITEMS No future agenda items were requested. CALL TO AUDIENCE No comments were received. ADJOURNMENT MOTION:A motion was made by Vice Mayor Waters and seconded by Councilmember Snider to adjourn the meeting at 8:02 p.m. MOTION carried, 7-0. Prepared by: __________________________ Michelle Stine, CMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 5th day of October, 2016. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2016. ___________________________ Michael Standish, CMC Town Clerk Town Council Regular Session Item # B. Meeting Date:10/19/2016 Requested by: Stacey Lemos Submitted By:Wendy Gomez, Finance Department:Finance Information SUBJECT: Fiscal Year 2016/17 Financial Update through August 2016 RECOMMENDATION: This item is for information only. EXECUTIVE SUMMARY: In the General Fund (see Attachment A), revenues collected through August totaled $5.1 million or 15.5% of the budget amount of $33.1 million. Year-to-date expenditures through August totaled $4.0 million or 12.0% of the budget amount of $33.1 million. In the Highway Fund (see Attachment B), revenues collected through August totaled $501,914 or 14.0% of the budget amount of $3.6 million. Year-to-date expenditures through August totaled $371,766 or 7.9% of the budget amount of $4.7 million. In the Bed Tax Fund (see Attachment C), revenues collected through August totaled $138,326 or 12.7% of the budget amount of $1.1 million. Year-to-date expenditures through August totaled $264,898 or 22.2% of the budget amount of $1.2 million. In the Community Center Fund (see Attachments D-1, D-2 and D-3), revenues collected through August totaled $736,773 or 11.1% of the budget amount of $6.6 million. Year-to-date expenditures through August totaled $952,685 or 13.8% of the budget amount of $6.9 million. BACKGROUND OR DETAILED INFORMATION: GENERAL FUND Attachment A shows General Fund revenues and expenditures through August, as well as year-end estimates for each category. The estimated year-end projections in the General Fund are as follows: Revenues $33,141,753 Revenues $33,141,753 Less: Expenditures ($33,031,416) Less: Council-Approved Use of Contingency: -Town Manager Recruitment Process ($30,000) Approved July 6, 2016 Estimated Increase in Fund Balance $ 80,337 General Fund Revenues Local sales tax collections in the General Fund total $2.4 million or 15.3% of the budget amount of $15.7 million. Please see Attachment F for a monthly, year-over-year tracking of General Fund local sales tax collections, including construction and utility sales tax. License and permit revenues total $346,906 or 21.5% of the budget amount of $1.6 million. State shared revenues total $1.8 million or 16.3% of the budget amount of $10.8 million. Charges for Services revenues total $434,586 or 20.4% of the budget amount of $2.1 million. All General Fund revenues are projected to come in on budget at this time. General Fund Expenditures Expenditures are projected to come in under budget by about $75,000 or 0.2% due to estimated personnel savings. Please note these figures are subject to change. HIGHWAY FUND Highway Fund Revenues State shared highway user funds total $501,044 or 16.7% of the budget amount of $3.0 million. All Highway Fund revenues are projected to come in on budget at this time. Highway Fund Expenditures Expenditures are projected to come in under budget by about $3,400 or 0.1% due to estimated personnel savings. Please note these figures are subject to change. BED TAX FUND Bed Tax Revenues Bed tax revenues total $136,530 or 12.6% of the budget amount of $1.1 million. Bed Tax Fund revenues are projected to come in over budget by $3,500 or 0.3% due to a donation for the Town's annual tree lighting event. Bed Tax Fund Expenditures Expenditures are projected to come in on budget at this time. COMMUNITY CENTER FUND Attachment D-1 shows the consolidated financial status of the Community Center Fund with all revenues and expenditures from Troon and Town-managed operations. Attachment D-2 shows the monthly line item detail for the Troon-managed operations, specifically revenues and expenditures associated with the golf, tennis, food and beverage and lifeguard operations. The totals in the revenue and expenditure categories in Attachment D-2 tie to the Contracted Operating Revenues and Expenditures in Attachment D-1. Attachment D-3 shows the revenues and expenditures for the Troon-managed food and beverage operations only. Community Center Fund Revenues Revenues in the Community Center Fund total $736,773 or 11.1% of the budget amount of $6.6 million. Contracted operating revenues from Troon total $317,183 and Town operating revenues total $95,859. Local sales tax revenues from the dedicated half-cent sales tax total $323,731 or 15.4% of the budget amount of $2.1 million. Local sales tax revenues from the dedicated half-cent sales tax are estimated to come in on budget at this time. Contracted operating revenues from Troon are estimated to come in under budget by about $39,000 or 1.0%, based on Troon's forecast through the remainder of the fiscal year. Town operating revenues are estimated to come in over budget by $8,000 or 1.1%, due to swim team and swim lesson revenues. Community Center Expenditures Expenditures in the Community Center Fund total $952,685 or 13.8% of the budget amount of $6.9 million. Contracted operating expenditures from Troon total $803,659 and Town operating expenditures total $149,026. There were no capital outlay expenditures through August. Contracted operating expenditures from Troon are estimated to come in roughly on budget at this time, based on Troon's forecast through the remainder of the fiscal year. Town operating expenditures are also projected to come in on budget at this time. Capital outlay is projected to come in under budget by $167,000 or 31.7%, due to the timing of the ADA improvements budgeted at the Community Center. Staff is awaiting completion of the Townwide ADA transition study before beginning construction on these improvements. Please see Attachments A, B, and C for additional details on the General Fund, Highway Fund and Bed Tax Fund. See Attachments D-1, D-2 and D-3 for additional details on the Community Center Fund. See Attachment E for a fiscal year-to-date consolidated summary of all Town Funds. See Attachment F for a breakdown of monthly, year-over-year local sales tax collections for the General Fund. FISCAL IMPACT: N/A SUGGESTED MOTION: This item is for information only. Attachments Attachment A - General Fund Attachment B - Highway Fund Attachment C - Bed Tax Fund Attachment D-1 Community Center Fund Attachment D-2 Troon Cash Flow Attachment D-3 Troon F&B Attachment E - Summary All Funds Attachment F - Gen Fund Local Sales Tax ATTACHMENT A August YTD Financial Status General Fund % Budget Completion through August --- 16.7% % Actuals YE % Variance to Budget to Budget REVENUES: LOCAL SALES TAX 2,401,012 15,653,000 15.3% 15,653,000 0.0% LICENSES & PERMITS 346,906 1,615,500 21.5% 1,615,500 0.0% FEDERAL GRANTS 56,118 478,284 11.7% 478,284 0.0% STATE GRANTS 119,019 1,662,563 7.2% 1,662,563 0.0% STATE/COUNTY SHARED 1,766,318 10,824,605 16.3% 10,824,605 0.0% OTHER INTERGOVERNMENTAL 603 115,000 0.5% 115,000 0.0% CHARGES FOR SERVICES 434,586 2,128,601 20.4% 2,128,601 0.0% FINES 20,887 130,000 16.1% 130,000 0.0% INTEREST INCOME (24,545) 89,200 -27.5% 89,200 0.0% MISCELLANEOUS 608 140,000 0.4% 140,000 0.0% TRANSFERS IN - 305,000 0.0%305,000 0.0% TOTAL REVENUES 5,121,510 33,141,753 15.5% 33,141,753 0.0% % Actuals YE % Variance to Budget to Budget EXPENDITURES: COUNCIL 74,473 220,559 33.8% 220,559 0.0% CLERK 35,545 458,863 7.7% 403,211 -12.1% MANAGER 95,696 801,540 11.9% 801,540 0.0% HUMAN RESOURCES 40,680 368,605 11.0% 368,605 0.0% FINANCE 90,000 773,591 11.6% 773,591 0.0% INFORMATION TECHNOLOGY 176,353 1,691,676 10.4% 1,691,676 0.0% GENERAL ADMINISTRATION 200,050 1,736,450 11.5% 1,736,450 0.0% LEGAL 90,767 773,003 11.7% 773,003 0.0% COURT 102,103 845,938 12.1% 845,938 0.0% COMM. DEV. & PUBLIC WORKS 695,847 5,990,029 11.6% 5,970,593 -0.3% PARKS & RECREATION 257,841 1,977,326 13.0% 1,977,326 0.0% POLICE 1,919,912 15,643,620 12.3% 15,643,620 0.0% TRANSFERS OUT 205,304 1,825,304 11.2%1,825,304 0.0% TOTAL EXPENDITURES 3,984,571 33,106,504 12.0% 33,031,416 -0.2% SURPLUS / (DEFICIT) 1,136,939 35,249 110,337 BEGINNING FUND BALANCE **10,524,552 Plus: Surplus / (Deficit)110,337 Less: Approved Use of Contingency Reserves during FY 15/16: Town Manager Recruitment Process (30,000) ENDING FUND BALANCE **10,604,889 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2016/2017 Year End Estimate * Budget Year End Estimate * Actuals thru 8/2016 Actuals thru 8/2016 Budget F:\BUDGET ANALYST\Financial Reports 2016-2017\1Q\Aug\Aug FY 17 Monthly Report 10/07/2016 ATTACHMENT B August YTD Financial Status FY 2016/2017 % Budget Completion through August --- 16.7% Actuals thru 8/2016 Budget % Actuals to Budget Year End Estimate * YE % Variance to BudgetREVENUES: LICENSES & PERMITS 6,775 52,500 12.9% 52,500 0.0% STATE GRANTS - 195,000 0.0% 195,000 0.0% STATE/COUNTY SHARED 501,044 3,000,000 16.7% 3,000,000 0.0% CHARGES FOR SERVICES - 134,000 0.0% 134,000 0.0% INTEREST INCOME (6,000) 28,600 -21.0% 28,600 0.0% MISCELLANEOUS 95 80,000 0.1% 80,000 0.0% TRANSFERS IN - 100,000 0.0%100,000 0.0% TOTAL REVENUES 501,914 3,590,100 14.0% 3,590,100 0.0% Actuals thru 8/2016 Budget % Actuals to Budget Year End Estimate * YE % Variance to BudgetEXPENDITURES: ADMINISTRATION 120,721 831,188 14.5% 831,188 0.0% TRANSPORTATION ENGINEERING 70,256 584,522 12.0% 584,522 0.0% PAVEMENT MANAGEMENT 15,905 1,278,095 1.2% 1,278,095 0.0% STREET MAINTENANCE 98,510 1,205,718 8.2% 1,202,308 -0.3% TRAFFIC ENGINEERING 66,375 814,412 8.2%814,412 0.0% TOTAL EXPENDITURES 371,766 4,713,935 7.9% 4,710,525 -0.1% SURPLUS / (DEFICIT) 130,149 (1,123,835) (1,120,425) BEGINNING FUND BALANCE **2,075,616 Plus: Surplus / (Deficit)(1,120,425) ENDING FUND BALANCE **955,191 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision Highway Fund F:\BUDGET ANALYST\Financial Reports 2016-2017\1Q\Aug\Aug FY 17 Monthly Report 10/07/2016 ATTACHMENT C August YTD Financial Status % Budget Completion through August --- 16.7% % Actuals YE % Variance to Budget to Budget REVENUES: BED TAXES 136,530 1,085,805 12.6% 1,085,805 0.0% INTEREST INCOME (1,704) 6,200 -27.5% 6,200 0.0% MISCELLANEOUS 3,500 - 0.0%3,500 0.0% TOTAL REVENUES 138,326 1,092,005 12.7% 1,095,505 0.3% % Actuals YE % Variance to Budget to Budget EXPENDITURES: ECONOMIC DEVELOPMENT 39,704 684,689 5.8% 684,689 0.0% TRANSFERS OUT 225,194 510,194 44.1%510,194 0.0% TOTAL EXPENDITURES 264,898 1,194,883 22.2% 1,194,883 0.0% SURPLUS / (DEFICIT) (126,573) (102,878) (99,378) BEGINNING FUND BALANCE **492,377 Plus: Surplus / (Deficit)(99,378) ENDING FUND BALANCE **392,999 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2016/2017 Year End Estimate * Budget Year End Estimate * Bed Tax Fund Budget Actuals thru 8/2016 Actuals thru 8/2016 F:\BUDGET ANALYST\Financial Reports 2016-2017\1Q\Aug\Aug FY 17 Monthly Report 10/07/2016 ATTACHMENT D-1 August YTD Financial Status % Budget Completion through August --- 16.7% % Actuals YE % Variance to Budget to Budget REVENUES: CONTRACTED OPERATING REVENUES Golf Revenues 57,594 1,193,656 4.8% 1,167,287 -2.2% Member Dues (Golf) 128,993 1,153,655 11.2% 1,127,228 -2.3% Tennis Revenues 44,814 322,640 13.9% 335,834 4.1% Food & Beverage 70,762 813,575 8.7% 819,887 0.8% Merchandise & Other 15,020 261,489 5.7%255,910 -2.1% 317,183 3,745,014 8.5% 3,706,146 -1.0% TOWN OPERATING REVENUES Daily Drop-Ins 4,400 25,000 17.6% 25,000 0.0% Member Dues 79,562 606,000 13.1% 606,000 0.0% Recreation Programs 9,526 101,500 9.4% 101,500 0.0% Swim Team/Swim Lessons 1,593 - 0.0% 8,000 0.0% Facility Rental Income 705 3,700 19.0% 3,700 0.0% Concession Sales 73 1,000 7.3%1,000 0.0% 95,859 737,200 13.0% 745,200 1.1% OTHER REVENUES Local Sales Tax 323,731 2,105,163 15.4% 2,105,163 0.0% Real Property Rental Income - 27,861 0.0%27,861 0.0% 323,731 2,133,024 15.2% 2,133,024 0.0% TOTAL REVENUES 736,773 6,615,238 11.1% 6,584,370 -0.5% % Actuals YE % Variance to Budget to Budget EXPENDITURES: CONTRACTED OPERATING EXPENDITURES Personnel 303,747 2,110,584 14.4% 2,103,138 -0.4% Operations & Maintenance 447,514 2,818,367 15.9% 2,826,199 0.3% Equipment Leases 52,398 350,568 14.9%350,568 0.0% 803,659 5,279,519 15.2% 5,279,905 0.0% TOWN OPERATING EXPENDITURES Personnel 127,177 736,944 17.3% 736,944 0.0% Operations & Maintenance 21,849 223,740 9.8%223,740 0.0% 149,026 960,684 15.5% 960,684 0.0% CAPITAL OUTLAY - 527,200 0.0% 360,200 -31.7% TRANSFER TO GENERAL FUND - 120,000 0.0% 120,000 0.0% TOTAL EXPENDITURES 952,685 6,887,403 13.8% 6,720,789 -2.4% SURPLUS / (DEFICIT) (215,912) (272,165) (136,419) BEGINNING FUND BALANCE **161,744 Plus: Surplus / (Deficit)(136,419) ENDING FUND BALANCE **25,325 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2016/2017 Actuals thru 8/2016 Budget Year End Estimate * Community Center Fund Actuals thru 8/2016 Budget Year End Estimate * F:\BUDGET ANALYST\Financial Reports 2016-2017\1Q\Aug\Aug FY 17 Monthly Report 10/07/2016 ATTACHMENT D-2TROONEl Conquistador Cash Flow StatementActualActualActual Original Budget ForecastJul-16Aug-16TOTALTOTALTOTALRevenues:Golf Fees, net of discounts13,421 12,438 25,859 1,003,084 968,351 Trail Fees & Member Cart Fees13,183 13,026 26,209 144,772 152,060 Golf - Group Services- - - 825 675 Range, Rentals, Other Golf related2,137 2,819 4,956 36,200 38,156 Golf Lessons 220 350 570 7,575 6,845 Income - Golf Schools - - - 1,200 1,200 Total Member Dues 65,770 63,223 128,993 1,153,655 1,127,228 Swim/Tennis Revenues 28,760 16,054 44,814 322,640 335,834 Income - Other (non - golf) 15 4 19 - 19 Merchandise, net of discounts 8,602 6,399 15,001 261,489 255,891 Food and Beverage, net of discounts 38,616 32,146 70,762 813,575 819,887 Total Revenues 170,724 146,459 317,183 3,745,014 3,706,146 Cost of Sales:COS - Golf- - - 660 - COS - Group Services Golf414 - 414 - 954 COS - Golf Lessons 100 299 399 6,818 6,047 COS - Service Commissions 15,157 13,664 28,821 185,460 192,201 COS - Merchandise, net of discounts 6,471 8,132 14,603 163,923 164,137 COS - Food & Beverage 18,423 14,376 32,799 273,305 284,560 Total Cost of Sales 40,565 36,471 77,036 630,166 647,899 Gross Profit 130,159 109,988 240,147 3,114,849 3,058,247 Operating Expenses:Payroll 122,653 120,370 243,023 1,667,026 1,666,687 Employee Benefits 28,945 26,612 55,557 394,021 389,083 Employee Related 2,203 2,964 5,167 49,537 47,368 Professional Fees - - - 300 300 Advertising & Marketing 5,325 6,284 11,609 47,900 52,025 Repair & Maintenance 26,096 37,763 63,859 545,025 528,709 Operating Expenses 26,874 19,567 46,441 304,467 303,521 Total Operating Expenses 212,096 213,560 425,656 3,008,275 2,987,693 Operating Profit (81,937) (103,572) (185,509) 106,573 70,554 Leases - Carts 8,250 - 8,250 99,000 90,750 Leases - Equipment20,377 23,771 44,148 251,568 259,818 Utilities 112,444 111,463 223,907 1,144,898 1,142,989 Fixed Operating Expenses 141,071 135,234 276,305 1,495,466 1,493,557 Gross Operating Profit (223,008) (238,806) (461,814) (1,388,892) (1,423,003) Insurance 88 88 176 1,613 1,520 Property Taxes - - - - 4,750 Fees, Permits & Licenses 84 102 186 - 186 Base Management Fees 12,000 12,000 24,000 144,000 144,000 Bad Debt300 - 300 - 300 Total Other Expenses 12,472 12,190 24,662 145,613 150,756 Net Operating Income (Loss) (235,480) (250,996) (486,476) (1,534,505) (1,573,759) 10/07/2016 ATTACHMENT D-3 ACTUAL BUDGET ACTUAL BUDGET MONTH MONTH Y-T-D Y-T-D FOOD & BEVERAGE REVENUE 32,146 30,050 70,762 64,450 TOTAL REVENUES 32,146 30,050 70,762 64,450 COST OF SALES 14,376 10,218 32,792 21,545 PAYROLL & BENEFITS 32,995 33,352 64,589 66,705 OPERATING EXPENSES 3,963 5,675 10,538 11,350 NET INCOME (LOSS) (19,188) (19,195) (37,157) (35,150) EL CONQUISTADOR INCOME STATEMENT CONSOLIDATED - RESTAURANT/GRILLE - AUGUST 2016 10/07/2016 ATTACHMENT EConsolidated Year-to-Date Financial Report through August, 2016FY 2016/2017FY 16/17 Capital Leases/Left in AccountsBegin Bal. Transfer OutThru Aug 2016General Fund - Unassigned 9,082,690 5,121,510 - 5,121,510 205,304 2,900,344 878,106 817 - - 3,984,571 10,219,630 General Fund - Assigned 1,441,862 - 1,441,862 Highway Fund - Restricted 2,075,616 501,914 - 501,914 38,032 249,958 82,959 816 - - 371,766 2,205,764 Seizure & Forfeiture - Justice/State 10,540 34,413 - 34,413 - 25,258 1,086 - - - 26,344 18,608 Bed Tax Fund - Committed 492,377 138,326 - 138,326 225,194 33,574 6,130 - - - 264,898 365,804 Impound Fee Fund 45,813 8,100 - 8,100 - 7,664 - - - - 7,664 46,249 Community Center Fund 161,744 736,773 - 736,773 52,398 127,177 773,110 - - - 952,685 (54,168) Municipal Debt Service Fund 62,486 62,511 471,472 533,983 - - 1,800 - - 478,889 480,689 115,779 Oracle Road Debt Service Fund 6,968 538 - 538 - - - - - - - 7,506 Alternative Water Resources Dev Impact Fee Fund 5,040,292 273,784 - 273,784 - - - - - - - 5,314,077 Potable Water System Dev Impact Fee Fund 5,068,238 132,116 - 132,116 - - - - - 247,510 247,510 4,952,844 Townwide Roadway Development Impact Fee Fund 3,167,824 101,919 - 101,919 - - - - - - - 3,269,744 Parks & Recreation Impact Fee Fund 322,358 48,204 - 48,204 - - - - - - - 370,562 Library Impact Fee Fund 49,680 150,000 - 150,000 - - - 6,480 - - 6,480 193,200 Police Impact Fee Fund 333,541 17,739 - 17,739 - - - - - - - 351,280 General Government Impact Fee Fund 3,515 3 - 3 - - - - - - - 3,518 General Government CIP Fund 719,009 - - - - - - 351,579 - - 351,579 367,429 PAG/RTA Fund 621,982 3,750 - 3,750 - 8,668 - 100,926 - - 109,594 516,138 Water Utility14,138,749 2,986,604 - 2,986,604 2,942 378,781 929,229 15,201 - 3,500,676 4,826,829 12,298,524 Stormwater Utility272,747 225,037 - 225,037 - 45,454 29,812 48,341 - - 123,607 374,176 Fleet Fund 569,439 161,181 - 161,181 - 10,947 42,893 55,519 - - 109,358 621,261 Benefit Self Insurance Fund 280,236 327,545 - 327,545 - - 612,101 552 - - 612,653 (4,872) Recreation In-Lieu Fee Fund 15,718 - - - - - - - - - - 15,718 Energy Efficiency Project Fund - - - - - - - - - - - - Capital Project Bond Fund - - - - - - - - - - - - Total 43,983,424 11,031,968 471,472 11,503,440 523,870 3,787,825 3,357,227 580,231 - 4,227,075 12,476,229 43,010,634 Fund RevenueOther Fin Sources/TfrsTotal InDebt Service Total OutPersonnel O&M Capital ContingencyF:\BUDGET ANALYST\Financial Reports 2016-2017\1Q\Aug\Attachment E - Summary All Funds10/07/2016 ATTACHMENT FGeneral Fund Local Sales Tax CollectionsFY 2016/17CATEGORY JULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 199,573 188,622 388,195 Utility Sales Tax 259,897 319,698 579,595 Retail Sales Tax 440,701 460,006 900,707 All Other Local Sales Tax *249,179 170,598 419,777 TOTAL 1,149,350$ 1,138,924$ 2,288,274$ FY 2015/16CATEGORY JULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 193,497 160,759 190,812 234,763 222,548 254,307 260,568 107,429 263,734 235,835 109,928 173,567 2,407,746 Utility Sales Tax 257,552 312,494 304,666 286,667 243,827 195,345 242,200 268,984 222,718 193,630 196,712 205,330 2,930,124 Retail Sales Tax 441,557 415,209 393,690 403,193 413,231 525,645 688,527 426,418 433,139 511,289 472,688 411,589 5,536,174 All Other Local Sales Tax *239,739 229,766 182,484 216,361 270,637 276,937 295,738 201,982 259,537 325,493 273,582 263,425 3,035,681 TOTAL 1,132,346$ 1,118,228$ 1,071,652$ 1,140,984$ 1,150,242$ 1,252,234$ 1,487,032$ 1,004,813$ 1,179,127$ 1,266,247$ 1,052,910$ 1,053,911$ 13,909,725$ * Note: Does not include cable franchise fees or sales tax audit revenuesF:\BUDGET ANALYST\Financial Reports 2016-2017\1Q\Aug\Attachment F - Gen Fund Local Sales Tax10/07/2016 Town Council Regular Session Item # C. Meeting Date:10/19/2016 Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Reappointment to the Public Safety Personnel Retirement System (PSPRS) Local Board RECOMMENDATION: Mayor Hiremath recommends the reappointment of Richard Tracy, Sr. as a citizen member to the PSPRS for a term ending September 30, 2020. EXECUTIVE SUMMARY: Pursuant to Arizona Revised Statutes Section 38-841 et. seq, the Public Safety Personnel Retirement System (PSPRS) was created to provide a uniform, consistent and equitable statewide retirement program for public safety personnel who are regularly assigned hazardous duty in the employ of the state of Arizona or a political subdivision of the state. The administration of the system and responsibility for making the provisions of the system effective for each employer are vested in a Local Board. The Local Board is comprised of five (5) members, including the Mayor or a designee of the Mayor, two members elected by secret ballot by members who are employees of the Town, and two citizen members. The board is responsible for deciding all questions of eligibility and credited service under the PSPRS, and for making all decisions on any claim regarding the amount, manner and time of payment of any benefits. BACKGROUND OR DETAILED INFORMATION: The other four members of PSPRS local board are: Andrew Lopez, Oro Valley Police Department - term ends May 31, 2016 (member election process underway for this position) Pete Clegg, Oro Valley Police Department - term ends November 30, 2019 Katherine Beck, Citizen Member - term ends September 30, 2018 Stacey Lemos, Mayor's Designee - term ends September 30, 2018 FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to reappoint Richard Tracy, Sr. as a citizen member of the PSPRS local board for a term ending September 30, 2020. Attachments No file(s) attached. Town Council Regular Session Item # D. Meeting Date:10/19/2016 Requested by: Mike Standish Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Resolution No. (R)16-50, authorizing and approving an Intergovernmental Agreement between the Town of Oro Valley and Pima County for Election Services RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: The attached resolution authorizes and approves an IGA between the Town and Pima County for the Pima County Elections Department to provide election services for the Town from January 1, 2017 through December 31, 2021. Services provided by the Pima County Elections Department include voting equipment, ballots and vote tallying equipment. BACKGROUND OR DETAILED INFORMATION: ARS § 16-408(D) permits the governing body to enter into an agreement with the county Board of Supervisors and Recorder for election services. FISCAL IMPACT: $75,000 was budgeted for the 2016 primary and general elections. SUGGESTED MOTION: I MOVE to adopt Resolution No. (R)16-50, authorizing and approving an Intergovernmental Agreement between the Town of Oro Valley and Pima County for Election Services. Attachments (R)16-50 IGA Election Services Election Services IGA RESOLUTION NO. (R)16-50 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA AUTHORIZING AND APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND PIMA COUNTY FOR ELECTION SERVICES TO BE EFFECTIVE JANUARY 1, 2017 THROUGH DECEMBER 31, 2021 PROVIDED THAT THE TERM SHALL CONTINUE THROUGH FINAL RESOLUTION OF ANY LEGAL CHALLENGE TO THE ELECTION WHEREAS, the Town of Oro Valley, pursuant to Arizona Revised Statutes (A.R.S.) § 11-952, is authorized to enter into or renew agreements for joint and cooperative action with other public agencies; and WHEREAS, Pima County is authorized under A.R.S. §§ 16-205(C), 16-172, 16-405 et seq., 16- 450, 11-251(3), 11-951, et. seq. to perform services regarding elections; and WHEREAS, pursuant to A.R.S. Title 9, Title 11 and Title 16, the Town of Oro Valley, Arizona is allowed to call for Elections; and WHEREAS, Pima County and the Town of Oro Valley have determined that the use of the services of the Division of Elections is in the public interest and that Pima County agrees to provide said services. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: 1. That the Intergovernmental Agreement between the Town of Oro Valley and Pima County for Election Services, attached hereto as Exhibit “A”, is hereby approved. 2. That the Mayor of the Town of Oro Valley and administrative officials are hereby authorized to take such steps as necessary to execute and implement the terms of the Intergovernmental Agreement. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 19 th day ofOctober, 2016. TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor 2 ATTEST:APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: Date: 3 EXHIBIT “A” INTERGOVERNMENTAL AGREEMENT Town Council Regular Session Item # E. Meeting Date:10/19/2016 Requested by: Mayor Hiremath & Councilmember Burns Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Cancellation of the November 2, 2016 regular Town Council meeting RECOMMENDATION: N/A EXECUTIVE SUMMARY: At its regular meeting on December 2, 2015, the Council approved the 2016 regular Town Council meeting schedule which included a regular meeting scheduled for November 2, 2016. Currently, there is no business scheduled for the November 2nd regular Town Council meeting. In the event that the Town Council would like to cancel the November 2nd regular Town Council meeting, the Mayor and Council must take formal action. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to cancel the November 2nd regular Town Council meeting. Attachments No file(s) attached. Town Council Regular Session Item # F. Meeting Date:10/19/2016 Requested by: Bayer Vella Submitted By:Chad Daines, Development Infrastructure Services Department:Development Infrastructure Services Information SUBJECT: Request for approval of a two year extension of the Big Horn Commerce Park Development Plan located at the Southeast corner of Rams Field Pass and Oracle Road RECOMMENDATION: Staff recommends approval of the two year extension to September 19, 2018, with a condition requiring the Development Plan to be revised to meet current codes and ordinances prior to building permit issuance. EXECUTIVE SUMMARY: The applicant has requested a two year extension of the Big Horn Commerce Park Development Plan. The Development Plan provides for 29,000 square feet of retail and restaurant uses in two buildings (Attachment 1). The Location Map (Attachment 2) provides context of the site in relation to the surrounding area. The Town Council has granted three extensions (covering March 2008 to September 2016) of the original Development Plan approval. The applicant has requested (Attachment 3) an additional extension prior to the September 19, 2016 expiration date. The Development Plan was originally approved by Town Council in March 2006. As a basis for the previous and current request, the applicant has cited the downturn in the economy of recent years, which has delayed securing potential users for the site. To summarize, there are two factors that support the applicant's request for an approval of the current plan: The approved Development Plan complies with land use and site plan requirements and is being updated to meet current codes with regard to public art, landscaping, native plant preservation and rainwater harvesting. If denied, the applicant will process the same plan back through the conceptual design process. Since the zoning and the code have not changed in a manner that would impact the original design, there is a compelling reason to approve this request. BACKGROUND OR DETAILED INFORMATION: Site Conditions 3.3 acres Undeveloped land The site is zoned C-1 Commercial Access to both Rams Field Pass and Oracle Roads Approvals to date: 2004: General Plan Amendment from Commerce Office Park to Commercial 2005: Rezoning to C-1 2006: Original Development Plan approved 2008 to 2014: Development Plan extensions approved The Zoning Code provides that Development Plans expire and become null and void after two years if a building permit has not been issued. The Town Council may extend the Development Plan approval for up to two years if the applicant files a request prior to the expiration. The purpose of the two year deadline is to ensure that planned developments stay current with Zoning Code updates and changes to adjacent infrastructure (roads, utilities, etc.). The 2014 extension request was approved with a condition requiring the Development Plan to be revised as necessary to meet current codes and ordinances, prior to permit issuance. To meet this condition, the applicant has submitted a revised Development Plan to meet current codes with regard to, landscaping, native plant preservation and rain water harvesting, which is currently under review. The proposed revisions do not alter the building, parking and circulation patterns established by the original Development Plan. A public art submittal will be required in conjunction with this development. The property's underlying zoning districts enable the permitted uses and site plan design represented in the approved Development Plan. Should this extension be denied, it is not apparent that the community would benefit from a new Development Plan because the process would likely yield the same or similar results. A new application would be subject to the similar development requirements, require a 6-8 month review, two neighborhood meetings and two public meetings. FISCAL IMPACT: A denial will have a negative fiscal impact to the Town. The reason being Community Development does not fully recuperate the cost of plan processing through the current fee structure. In general, Community Development operates from an overall cost recovery of 60%. Therefore, approving the extension will have the net effect of saving taxpayers and the Town's budget by averting unnecessary public noticing, plan review, neighborhood and public meetings, just to get to the same proposal in the end. SUGGESTED MOTION: I MOVE to approve the request for a two year extension of the Big Horn Commerce Park Development Plan to September 19, 2018. OR I MOVE to deny the request for a two year extension of the Big Horn Commerce Park Development Plan finding that____________________. Attachments Attachment 1 - Development Plan Attachment 2 - Location Map Attachment 3 - Extension Request N LOCATION MAP Big Horn Commerce Center (OV1205-23H) Attachment 2 40’ ROW Self storage facility Town Council Regular Session Item # 1. Meeting Date:10/19/2016 Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR GOYITA'S RESTAURANT, LOCATED AT 10420 N. LA CANADA DR. #170 RECOMMENDATION: Staff recommends approval of this liquor license to the Arizona Department of Liquor Licenses and Control for the following reasons: 1. No protests to this license have been received. 2. The necessary background investigation was conducted by the Police Department. 3. The Police Department has no objection to the approval of the Series 12 Liquor License. EXECUTIVE SUMMARY: An application for an interim permit and new Series 12 (Restaurant) Liquor License has been submitted by Owner Jose Luis Meza for Goyita's, located at 10420 N. La Canada Dr. #170. Mr. Meza has submitted all necessary paperwork to the Town of Oro Valley and the Arizona Department of Liquor Licenses and Control and has paid all related fees associated with applying for the liquor license ($500 Application Processing Fee). BACKGROUND OR DETAILED INFORMATION: This non-transferable, on-sale retail privileges liquor license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment, which derives at least 40% of its gross revenue from the sale of food. Failure to meet the 40% food requirement shall result in revocation of the license. In accordance with Section 4-201 of the Arizona Revised Statutes, the application was posted for 20 days on the premises of the applicant's property, ending September 15, 2016. No protests were received during this time period. Interim Police Chief Larry Stevens completed a standard background check on Goyita's and Owner Jose Luis Meza. Interim Chief Stevens has no objection to the approval of the Series 12 (Restaurant) License. FISCAL IMPACT: Per Ordinance No. (O)11-16, the Town of Oro Valley charges a $500 liquor license application processing fee to cover the costs incurred by the Town to process the application. Per Section 8-2-6 Schedule of the Oro Valley Town Code, persons licensed by the State of Arizona to deal in spirituous liquor within the Town shall pay an annual license fee of $80.00 to the Town. SUGGESTED MOTION: I MOVE to (recommend or deny) approval of the issuance of a Series 12 Liquor License to the Arizona Department of Liquor Licenses and Control for Jose Luis Meza for Goyita's, located at 10420 N. La Canada Dr. #170. Attachments Goyita's Liquor License Town Council Regular Session Item # 2. Meeting Date:10/19/2016 Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR ROSATI'S PIZZA SPORTS PUB, LOCATED AT 12152 N. RANCHO VISTOSO BLVD. #C170 RECOMMENDATION: Staff recommends approval of this liquor license to the Arizona Department of Liquor Licenses and Control for the following reasons: 1. No protests to this license have been received. 2. The necessary background investigation was conducted by the Police Department. 3. The Police Department has no objection to the approval of the Series 12 Liquor License. EXECUTIVE SUMMARY: An application for a new Series 12 (Restaurant) Liquor License has been submitted by Owner Jeanette Bush for Rosati's Pizza Sports Pub located at 12152 N. Rancho Vistoso Blvd. #C170. Ms. Bush has submitted all necessary paperwork to the Town of Oro Valley and the Arizona Department of Liquor Licenses and Control and has paid all related fees associated with applying for the liquor license ($500 Application Processing Fee). BACKGROUND OR DETAILED INFORMATION: This non-transferable, on-sale retail privileges liquor license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment, which derives at least 40% of its gross revenue from the sale of food. Failure to meet the 40% food requirement shall result in revocation of the license. In accordance with Section 4-201 of the Arizona Revised Statutes, the application was posted for 20 days on the premises of the applicant's property, ending September 15, 2016. No protests were received during this time period. Interim Police Chief Larry Stevens completed a standard background check on Rosati's Pizza Sports Pub and Owner Jeanette Bush. Interim Chief Stevens has no objection to the approval of the Series 12 (Restaurant) License. FISCAL IMPACT: Per Ordinance No. (O)11-16, the Town of Oro Valley charges a $500 liquor license application processing fee to cover the costs incurred by the Town to process the application. Per Section 8-2-6 Schedule of the Oro Valley Town Code, persons licensed by the State of Arizona to deal in spirituous liquor within the Town shall pay an annual license fee of $80.00 to the Town. SUGGESTED MOTION: I MOVE to (recommend or deny) approval of the issuance of a Series 12 Liquor License to the Arizona Department of Liquor Licenses and Control for Jeanette Bush for Rosati's Pizza Sports Pub, located at 12152 N. Rancho Vistoso Blvd. #C170. Attachments Rosati's Pizza Sports Pub Liquor License Town Council Regular Session Item # 3. Meeting Date:10/19/2016 Requested by: Councilmember Burns & Councilmember Zinkin Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: DISCUSSION AND POSSIBLE DIRECTION REGARDING A BIKE SHARE PROGRAM RECOMMENDATION: N/A EXECUTIVE SUMMARY: Councilmember Burns and Councilmember Zinkin have requested that this item be placed on the agenda for discussion. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to _____________________________________ Attachments No file(s) attached. Town Council Regular Session Item # 4. Meeting Date:10/19/2016 Requested by: Councilmember Zinkin & Councilmember Burns Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: DISCUSSION AND POSSIBLE DIRECTION REGARDING TOWN CODE SECTION 10-1-5 NUISANCES RECOMMENDATION: N/A EXECUTIVE SUMMARY: Councilmember Zinkin and Councilmember Burns have requested that this item be placed on the agenda for discussion. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to _____________________________________ Attachments No file(s) attached. Town Council Regular Session Item # 5. Meeting Date:10/19/2016 Requested by: Councilmember Garner & Councilmember Burns Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: DISCUSSION AND POSSIBLE DIRECTION REGARDING BONDING OPTIONS FOR THE STORMWATER UTILITY RECOMMENDATION: N/A EXECUTIVE SUMMARY: Councilmember Garner and Councilmember Burns have requested that this item be placed on the agenda for discussion. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to _____________________________________ Attachments No file(s) attached. Town Council Regular Session Item # 6. Meeting Date:10/19/2016 Requested by: Councilmember Garner & Councilmember Zinkin Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: DISCUSSION AND POSSIBLE DIRECTION REGARDING ALLOWING ALCOHOL SALE AND CONSUMPTION IN ALL ORO VALLEY PARKS RECOMMENDATION: N/A EXECUTIVE SUMMARY: Councilmember Garner and Councilmember Zinkin have requested that this item be placed on the agenda for discussion. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to _____________________________________ Attachments No file(s) attached. Town Council Regular Session Item # 7. Meeting Date:10/19/2016 Requested by: Councilmember Zinkin & Councilmember Garner Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: DISCUSSION AND POSSIBLE DIRECTION TO INITIATE AN ORDINANCE AMENDING CHAPTER 31 OF THE ORO VALLEY ZONING CODE REGARDING DEFINITIONS FOR AUTOMOBILE AND TRUCK RECOMMENDATION: N/A EXECUTIVE SUMMARY: Councilmember Zinkin and Councilmember Garner have requested that this item be placed on the agenda for discussion. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to _____________________________________ Attachments No file(s) attached.