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HomeMy WebLinkAboutPackets - Council Packets (271)         AGENDA  ORO VALLEY TOWN COUNCIL REGULAR SESSION January 18, 2017 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE         REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   PLEDGE OF ALLEGIANCE   UPCOMING MEETING ANNOUNCEMENTS   COUNCIL REPORTS      •   Spotlight on Youth   DEPARTMENT REPORTS   The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING   INFORMATIONAL ITEMS   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   PRESENTATIONS   1. Presentation - Youth Art Program by the Arts and Culture Ambassadors   CONSENT AGENDA (Consideration and/or possible action)   A. Minutes - January 4, 2017   B. Fiscal Year 2016/17 Financial Update through October 2016   C. Fiscal Year 2016/17 Financial Update through November 2016   D. Resolution No. (R)17-03, approving the Intergovernmental Transportation Funding Agreement between the Regional Transportation Authority of Pima County and Town of Oro Valley for Design and Construction of a Pedestrian and Traffic Signal at La Canada Drive and the entrance of the Town of Oro Valley Community Center   E. Request for approval of a final plat for the Sanctuary at Silverhawke residential subdivision, located at the northeast corner of Naranja Drive and 1st Avenue   F. Request for approval of a Conceptual Architecture application for the Oro Valley Church of the Nazarene, located at 500 W. Calle Concordia near the northeast corner of Calle Concordia and Calle Buena Vista   G. Cancellation of the February 1, 2017 regular Town Council meeting   H. Council approval of M3S Sports' request for in-kind support for the Arizona Distance Classic   I. Appointment to the Parks and Recreation Advisory Board (PRAB) and the Stormwater Utility Commission (SWUC)   REGULAR AGENDA   1. COURTESY REVIEW OF THE CONCEPTUAL SITE PLAN AND ARCHITECTURE FOR THE LEMAN CHARTER SCHOOL LOCATED NEAR THE NORTHWEST CORNER OF LA CAÑADA DRIVE AND TANGERINE ROAD (This item is for information purposes only and no action will be taken on this item)   2.AMENDING CHAPTERS 22 AND 27 OF THE ORO VALLEY ZONING CODE TO UPDATE ZONING CODE PROCEDURES RELATING TO THE YOUR VOICE, OUR FUTURE GENERAL PLAN   a. RESOLUTION NO. (R)17-04, DECLARING THE PROPOSED AMENDMENTS TO THE ZONING CODE RELATED TO GENERAL PLAN AMENDMENT PROCEDURES AND OTHER RELATED SECTIONS, AS PROVIDED IN EXHIBIT "A" WITHIN THE ATTACHED RESOLUTION AND FILED WITH THE TOWN CLERK, A PUBLIC RECORD   b. PUBLIC HEARING: ORDINANCE NO. (O)17-01, AMENDING SECTIONS 22.2, 22.15, 27.10 AND OTHER RELATED SECTIONS OF THE ORO VALLEY ZONING CODE TO UPDATE GENERAL PLAN AMENDMENT PROCEDURES   3. DISCUSSION AND POSSIBLE DIRECTION TO STAFF REGARDING FUTURE COMMUNITY CENTER ELEMENTS   FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H)   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   ADJOURNMENT     POSTED: 1/11/17 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience”, please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience” you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation.    Town Council Regular Session Item # 1. Meeting Date:01/18/2017   Presentation of the Youth Art Program Information Subject Presentation - Youth Art Program by the Arts and Culture Ambassadors Summary Attachments No file(s) attached.    Town Council Regular Session Item # A. Meeting Date:01/18/2017   Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Minutes - January 4, 2017 RECOMMENDATION: Staff recommends approval.  EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve, (approve with the following changes) the January 4, 2017 minutes.  Attachments 1-4-17 Draft Minutes  1/4/17 Minutes, Town Council Regular Session 1 MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION January 4, 2017 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Mayor Hiremath called the meeting to order at 6:00 p.m. ROLL CALL PRESENT:Satish Hiremath, Mayor Lou Waters, Vice Mayor Joe Hornat, Councilmember Rhonda Piña, Councilmember Bill Rodman, Councilmember (Attended via phone) Mary Snider, Councilmember Steve Solomon, Councilmember PLEDGE OF ALLEGIANCE Mayor Hiremath led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Communications Administrator Misti Nowak announced the upcoming Town meetings and events. COUNCIL REPORTS Vice Mayor Waters provided a reminder that Distracted Driving Ordinance No. (O)16- 15, prohibiting the use of handheld mobile telephones or portable electronic devices, would be effective January 6, 2017. Councilmember Snider reported on the Youth Advisory Councils recent activities which encompassed their goal of bridging the generation gap. DEPARTMENT REPORTS No reports were received. 1/4/17 Minutes, Town Council Regular Session 2 ORDER OF BUSINESS Mayor Hiremath reviewed the order of business and stated that the order would stand as posted. INFORMATIONAL ITEMS 1.Councilmember Pina and Councilmember Rodman - 2016 Newly Elected Officials Training Trip Report CALL TO AUDIENCE No comments were received. PRESENTATIONS There were no presentations. CONSENT AGENDA A.Minutes - December 7 and 16, 2016 B.Resolution No. (R)17-01, authorizing an amendment to the Intergovernmental Transportation Funding Agreement between the Regional Transportation Authority of Pima County and the Town of Oro Valley for improvements to La Cholla Boulevard: Overton Road to Tangerine Road C.Resolution No. (R)17-02, prescribing standards of financial disclosure for local elected officials MOTION:A motion was made by Councilmember Hornat and seconded by Councilmember Snider to approve Consent Agenda items (A-C). MOTION carried, 7-0. REGULAR AGENDA 1.DISCUSSION AND POSSIBLE DIRECTION TO STAFF TO REVIEW THE KOHL’S SHOPPING CENTER PAD REGARDING DIRECTIONAL SIGNS Mayor Hiremath stated that he was not aware the PAD for the Kohl’s Shopping Center currently allowed directional signs, therefore no discussion or further direction was needed. MOTION:A motion was made by Mayor Hiremath and seconded by Councilmember Hornat to withdraw item #1. 1/4/17 Minutes, Town Council Regular Session 3 MOTION carried, 7-0. FUTURE AGENDA ITEMS Vice Mayor Waters requested a future agenda item to review and re-evaluate design standards for architecture and its creative applications with a focus on Oro Valley’s future growth. Also to give possible direction to staff to marry that anticipated growth with bold, modern design and technology and look to end outdated policies, seconded by Councilmember Hornat. Councilmember Piña requested a future agenda item to be placed on the February 15 regular Town Council meeting agenda to discuss the future development of Naranja Park, seconded by Councilmember Snider. CALL TO AUDIENCE No comments were received. ADJOURNMENT MOTION:A motion was made by Councilmember Snider and seconded by Vice Mayor Waters to adjourn the meeting at 6:06 p.m. MOTION carried, 7-0. Prepared by: __________________________ Michelle Stine, CMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 4th day of January, 2017. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2017. ___________________________ Michael Standish, CMC Town Clerk    Town Council Regular Session Item # B. Meeting Date:01/18/2017   Requested by: Stacey Lemos Submitted By:Wendy Gomez, Finance Department:Finance Information SUBJECT: Fiscal Year 2016/17 Financial Update through October 2016 RECOMMENDATION: This item is for information only. EXECUTIVE SUMMARY: In the General Fund (see Attachment A), revenues collected through October totaled $10.3 million or 31.2% of the budget amount of $33.1 million. Year-to-date expenditures through October totaled $9.7 million or 29.2% of the budget amount of $33.2 million. In the Highway Fund (see Attachment B), revenues collected through October totaled $1.1 million or 29.8% of the budget amount of $3.6 million. Year-to-date expenditures through October totaled $1.4 million or 28.8% of the budget amount of $4.7 million. In the Bed Tax Fund (see Attachment C), revenues collected through October totaled $237,799 or 21.8% of the budget amount of $1.1 million. Year-to-date expenditures through October totaled $425,649 or 35.6% of the budget amount of $1.2 million. In the Community Center Fund (see Attachments D-1, D-2 and D-3), revenues collected through October totaled $1.6 million or 24.4% of the budget amount of $6.6 million. Year-to-date expenditures through October totaled $2.1 million or 30.6% of the budget amount of $6.9 million. BACKGROUND OR DETAILED INFORMATION: GENERAL FUND Attachment A shows General Fund revenues and expenditures through October, as well as year-end estimates for each category. The estimated year-end projections in the General Fund are as follows: Revenues                                                     $33,350,124 Revenues                                                     $33,350,124 Less: Expenditures                                               ($33,114,919) Less: Council-Approved Use of Contingency:    -Town Manager Recruitment Process           ($30,000)    Approved July 6, 2016 Estimated Increase in Fund Balance $ 205,205 General Fund Revenues  Local sales tax collections in the General Fund total $4.7 million or 29.9% of the budget amount of $15.7 million. Please see Attachment F for a monthly, year-over-year tracking of General Fund local sales tax collections, including construction and utility sales tax. License and permit revenues total $675,942 or 41.8% of the budget amount of $1.6 million. These revenues are estimated to come in over budget by $49,000 or 3.0% based on trending actual collections through year-end. State shared revenues total $3.6 million or 33.3% of the budget amount of $10.8 million. These revenues are estimated to come in over budget by about $150,000 or 1.4% due to state-shared income taxes. This budget was set conservatively due to the unknown impact of special census efforts undertaken across numerous Phoenix Valley communities last year. Charges for Services revenues total $755,014 or 35.5% of the budget amount of $2.1 million. These revenues are estimated to come in over budget by about $11,000 or 0.5% based on trending actual collections through year-end. It is anticipated that rising interest rates will cause increased volatility in the Town's investment portfolio as shown in the Interest Income revenue category. While this may cause temporary fluctuation as market values decline due to rising yields (market values move inversely to the direction of interest rates), this volatility tends to average out over longer periods of time as funds are invested at higher yields. All other General Fund revenues are projected to come in on budget at this time. Please note that year-end estimates are subject to change. General Fund Expenditures  Expenditures are projected to come in under budget by about $86,000 or 0.3% due to estimated personnel savings. Please note these figures are subject to change. HIGHWAY FUND Highway Fund Revenues  Highway Fund Revenues  State shared highway user funds total $991,518 or 33.1% of the budget amount of $3.0 million. License and permit revenues total $45,570 or 86.8% of the budget amount of $52,500. These revenues are estimated to come in over budget by about $14,000 or 26.3% based on trending actual collections through year-end.   Highway Fund Expenditures Expenditures are projected to come in under budget by about $22,000 or 0.5% due to estimated personnel savings. Please note these figures are subject to change. BED TAX FUND Bed Tax Revenues Bed tax revenues total $234,965 or 21.6% of the budget amount of $1.1 million. Bed Tax Fund revenues are projected to come in over budget by $3,500 or 0.3% due to a donation for the Town's annual tree lighting event. Bed Tax Fund Expenditures  Expenditures are projected to come in on budget at this time. COMMUNITY CENTER FUND Attachment D-1 shows the consolidated financial status of the Community Center Fund with all revenues and expenditures from Troon and Town-managed operations. Attachment D-2 shows the monthly line item detail for the Troon-managed operations, specifically revenues and expenditures associated with the golf, tennis, and food and beverage operations. The totals in the revenue and expenditure categories in Attachment D-2 tie to the Contracted Operating Revenues and Expenditures in Attachment D-1. Attachment D-3 shows the revenues and expenditures for the Troon-managed food and beverage operations only.  Community Center Fund Revenues  Revenues in the Community Center Fund total $1,611,233 or 24.4% of the budget amount of $6.6 million. Contracted operating revenues from Troon total $734,494 and Town operating revenues total $224,278. Local sales tax revenues from the dedicated half-cent sales tax total $647,978 or 30.8% of the budget amount of $2.1 million. Local sales tax revenues from the dedicated half-cent sales tax are estimated to come in over budget by about $68,000, or 3.2%, due to moderate growth being observed in retail and restaurant/bar sales tax collections. Please note this estimate is subject to change. Contracted operating revenues from Troon are estimated to come in under budget by about $606,000 or 16.2%, based on Troon's forecast through the remainder of the fiscal year. Town operating revenues are estimated to come in over budget by $28,000 or 3.8%, due to projected recreation program revenues, as well as swim team and swim lesson revenues. Community Center Expenditures  Expenditures in the Community Center Fund total $2,107,125 or 30.6% of the budget amount of $6.9 million. Contracted operating expenditures from Troon total $1,755,611 and Town operating expenditures total $301,343. Capital outlay expenditures through October total $50,172, due primarily to golf course cart path improvements. Contracted operating expenditures from Troon are estimated to come in under budget by about $48,000 or 0.9%, based on Troon's forecast through the remainder of the fiscal year. Town operating expenditures are projected to come in on budget at this time. Capital outlay is projected to come in under budget by $440,500 or 83.6%. This is due primarily to the timing of the ADA improvements budgeted at the Community Center. Staff is awaiting completion of the Townwide ADA transition study before beginning construction on these improvements. Year-end estimate assumptions include the annual loan repayment of $120,000 to the General Fund. The year-end estimated fund balance in the Community Center Fund is a negative $127,508. Community Center Performance Comparison to Last Fiscal Year  In comparison to last fiscal year, contracted operating expenditures from Troon are down 22%, or nearly $487,000. This is due to concerted efforts by management to reduce costs and improve Troon's operating loss, which through October is approximately $1,021,000. Through October of last fiscal year, the loss was $1,488,000. Food and beverage operations have also improved significantly over last fiscal year. The year-to-date loss through October is $65,601. Last fiscal year, the loss through October was nearly double, at $125,982. This is again due to targeted efforts by management to reduce costs and improve financial performance. Please see Attachments A, B, and C for additional details on the General Fund, Highway Fund and Bed Tax Fund. See Attachments D-1, D-2 and D-3 for additional details on the Community Center Fund. See Attachment E for a fiscal year-to-date consolidated summary of all Town Funds. It is important to note the negative fund balance in the Benefit Self Insurance Fund of ($178,711) through October. Due to higher than expected medical claims costs, the current monthly Town and employee contributions to this fund have been insufficient to fully cover these costs. As a result, staff may request Council approval for a transfer of additional funds into the Self Insurance Fund if this trend does not reverse prior to fiscal year-end. See Attachment F for a breakdown of monthly, year-over-year local sales tax collections for the General Fund.   FISCAL IMPACT: N/A SUGGESTED MOTION: This item is for information only. Attachments Attachment A - General Fund  Attachment B - Highway Fund  Attachment C - Bed Tax Fund  Attachment D-1 Community Center Fund  Attachment D-2 Troon Cash Flow  Attachment D-3 Troon F&B  Attachment E - Summary All Funds  Attachment F - Gen Fund Local Sales Tax  ATTACHMENT A October YTD Financial Status General Fund % Budget Completion through October --- 33.3% % Actuals YE % Variance to Budget to Budget REVENUES: LOCAL SALES TAX 4,683,083 15,653,000 29.9% 15,653,000 0.0% LICENSES & PERMITS 675,942 1,615,500 41.8% 1,664,500 3.0% FEDERAL GRANTS 131,680 478,284 27.5% 478,284 0.0% STATE GRANTS 423,437 1,662,563 25.5% 1,662,563 0.0% STATE/COUNTY SHARED 3,601,575 10,824,605 33.3% 10,973,271 1.4% OTHER INTERGOVERNMENTAL 26,492 115,000 23.0% 115,000 0.0% CHARGES FOR SERVICES 755,014 2,128,601 35.5% 2,139,306 0.5% FINES 41,403 130,000 31.8% 130,000 0.0% INTEREST INCOME (2,910) 89,200 -3.3% 89,200 0.0% MISCELLANEOUS 5,011 140,000 3.6% 140,000 0.0% TRANSFERS IN - 305,000 0.0%305,000 0.0% TOTAL REVENUES 10,340,727 33,141,753 31.2% 33,350,124 0.6% % Actuals YE % Variance to Budget to Budget EXPENDITURES: COUNCIL 94,150 220,559 42.7% 220,559 0.0% CLERK 115,555 458,863 25.2% 403,211 -12.1% MANAGER 213,608 801,540 26.6% 801,540 0.0% HUMAN RESOURCES 89,954 368,605 24.4% 368,605 0.0% FINANCE 221,951 773,591 28.7% 773,591 0.0% INFORMATION TECHNOLOGY 448,642 1,691,676 26.5% 1,691,676 0.0% GENERAL ADMINISTRATION 579,316 1,736,450 33.4% 1,736,450 0.0% LEGAL 205,939 773,003 26.6% 773,003 0.0% COURT 230,696 845,938 27.3% 845,938 0.0% COMM. DEV. & PUBLIC WORKS 1,678,108 6,084,804 27.6% 6,054,096 -0.5% PARKS & RECREATION 563,861 1,977,326 28.5% 1,977,326 0.0% POLICE 4,573,753 15,643,620 29.2% 15,643,620 0.0% TRANSFERS OUT 664,638 1,825,304 36.4%1,825,304 0.0% TOTAL EXPENDITURES 9,680,169 33,201,279 29.2% 33,114,919 -0.3% SURPLUS / (DEFICIT) 660,558 (59,526) 235,205 BEGINNING FUND BALANCE 10,524,552 Plus: Surplus / (Deficit)235,205 Less: Approved Use of Contingency Reserves during FY 16/17: Town Manager Recruitment Process (30,000) ENDING FUND BALANCE **10,729,757 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2016/2017 Year End Estimate * Budget Year End Estimate * Actuals thru 10/2016 Actuals thru 10/2016 Budget F:\BUDGET ANALYST\Financial Reports 2016-2017\2Q\Oct\Oct FY 17 Monthly Report 12/27/2016 ATTACHMENT B October YTD Financial Status FY 2016/2017 % Budget Completion through October --- 33.3% Actuals thru 10/2016 Budget % Actuals to Budget Year End Estimate * YE % Variance to BudgetREVENUES: LICENSES & PERMITS 45,570 52,500 86.8% 66,295 26.3% STATE GRANTS 32,870 195,000 16.9% 195,000 0.0% STATE/COUNTY SHARED 991,518 3,000,000 33.1% 3,000,000 0.0% CHARGES FOR SERVICES - 134,000 0.0% 134,000 0.0% INTEREST INCOME 444 28,600 1.6% 28,600 0.0% MISCELLANEOUS 247 80,000 0.3% 80,000 0.0% TRANSFERS IN - 100,000 0.0%100,000 0.0% TOTAL REVENUES 1,070,648 3,590,100 29.8% 3,603,895 0.4% Actuals thru 10/2016 Budget % Actuals to Budget Year End Estimate * YE % Variance to BudgetEXPENDITURES: ADMINISTRATION 323,995 831,188 39.0% 820,512 -1.3% TRANSPORTATION ENGINEERING 164,492 584,522 28.1% 584,522 0.0% PAVEMENT MANAGEMENT 273,311 1,278,095 21.4% 1,278,095 0.0% STREET MAINTENANCE 433,277 1,205,718 35.9% 1,199,509 -0.5% TRAFFIC ENGINEERING 164,105 814,412 20.2%809,596 -0.6% TOTAL EXPENDITURES 1,359,182 4,713,935 28.8% 4,692,234 -0.5% SURPLUS / (DEFICIT) (288,534) (1,123,835) (1,088,339) BEGINNING FUND BALANCE 2,028,184 Plus: Surplus / (Deficit)(1,088,339) ENDING FUND BALANCE **939,845 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision Highway Fund F:\BUDGET ANALYST\Financial Reports 2016-2017\2Q\Oct\Oct FY 17 Monthly Report 12/27/2016 ATTACHMENT C October YTD Financial Status % Budget Completion through October --- 33.3% % Actuals YE % Variance to Budget to Budget REVENUES: BED TAXES 234,965 1,085,805 21.6% 1,085,805 0.0% INTEREST INCOME (665) 6,200 -10.7% 6,200 0.0% MISCELLANEOUS 3,500 - 0.0%3,500 0.0% TOTAL REVENUES 237,799 1,092,005 21.8% 1,095,505 0.3% % Actuals YE % Variance to Budget to Budget EXPENDITURES: ECONOMIC DEVELOPMENT 167,121 684,689 24.4% 684,689 0.0% TRANSFERS OUT 258,528 510,194 50.7%510,194 0.0% TOTAL EXPENDITURES 425,649 1,194,883 35.6% 1,194,883 0.0% SURPLUS / (DEFICIT) (187,850) (102,878) (99,378) BEGINNING FUND BALANCE 492,377 Plus: Surplus / (Deficit)(99,378) ENDING FUND BALANCE **392,999 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2016/2017 Year End Estimate * Budget Year End Estimate * Bed Tax Fund Budget Actuals thru 10/2016 Actuals thru 10/2016 F:\BUDGET ANALYST\Financial Reports 2016-2017\2Q\Oct\Oct FY 17 Monthly Report 12/27/2016 ATTACHMENT D-1 October YTD Financial Status % Budget Completion through October --- 33.3% % Actuals YE % Variance to Budget to Budget REVENUES: CONTRACTED OPERATING REVENUES Golf Revenues 169,588 1,193,656 14.2% 1,013,840 -15.1% Member Dues (Golf) 244,840 1,153,655 21.2% 738,295 -36.0% Tennis Revenues 117,283 322,640 36.4% 326,651 1.2% Food & Beverage 164,635 813,575 20.2% 803,995 -1.2% Merchandise & Other 38,148 261,489 14.6%256,303 -2.0% 734,494 3,745,014 19.6% 3,139,084 -16.2% TOWN OPERATING REVENUES Daily Drop-Ins 8,194 25,000 32.8% 25,000 0.0% Member Dues 188,188 606,000 31.1% 606,000 0.0% Recreation Programs 25,227 101,500 24.9% 121,500 19.7% Swim Team/Swim Lessons 1,593 - 0.0% 8,000 0.0% Facility Rental Income 897 3,700 24.2% 3,700 0.0% Concession Sales 179 1,000 17.9%1,000 0.0% 224,278 737,200 30.4% 765,200 3.8% OTHER REVENUES Local Sales Tax 647,978 2,105,163 30.8% 2,172,903 3.2% Real Property Rental Income - 27,861 0.0% 27,861 0.0% Miscellaneous 4,372 - 0.0% 4,372 0.0% Sale of Assets 111 - 0.0%111 0.0% 652,461 2,133,024 30.6% 2,205,246 3.4% TOTAL REVENUES 1,611,233 6,615,238 24.4% 6,109,530 -7.6% % Actuals YE % Variance to Budget to Budget EXPENDITURES: CONTRACTED OPERATING EXPENDITURES Personnel 654,329 2,110,584 31.0% 2,024,114 -4.1% Operations & Maintenance 989,933 2,818,367 35.1% 2,856,717 1.4% Equipment Leases 111,349 350,568 31.8%350,568 0.0% 1,755,611 5,279,519 33.3% 5,231,399 -0.9% TOWN OPERATING EXPENDITURES Personnel 234,830 736,944 31.9% 736,944 0.0% Operations & Maintenance 66,512 223,740 29.7%223,740 0.0% 301,343 960,684 31.4% 960,684 0.0% CAPITAL OUTLAY 50,172 527,200 9.5% 86,700 -83.6% TRANSFER TO GENERAL FUND - 120,000 0.0% 120,000 0.0% TOTAL EXPENDITURES 2,107,125 6,887,403 30.6% 6,398,783 -7.1% SURPLUS / (DEFICIT) (495,892) (272,165) (289,253) BEGINNING FUND BALANCE 161,744 Plus: Surplus / (Deficit)(289,253) ENDING FUND BALANCE **(127,508) * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2016/2017 Actuals thru 10/2016 Budget Year End Estimate * Community Center Fund Actuals thru 10/2016 Budget Year End Estimate * F:\BUDGET ANALYST\Financial Reports 2016-2017\2Q\Oct\Oct FY 17 Monthly Report 12/27/2016 ATTACHMENT D-2TROONEl Conquistador Cash Flow StatementActualActualActualActualActual Original Budget ForecastJul-16Aug-16 Sep-16 Oct-16TOTALTOTALTOTALRevenues:Golf Fees, net of discounts13,421 12,438 29,818 37,695 93,372 1,003,084 790,622 Trail Fees & Member Cart Fees13,183 13,026 17,540 16,253 60,002 144,772 170,665 Golf - Group Services- - 366 204 570 825 870 Range, Rentals, Other Golf related2,137 2,819 2,802 5,096 12,854 36,200 43,198 Golf Lessons 220 350 330 390 1,290 7,575 5,335 Income - Golf Schools - - 930 570 1,500 1,200 3,150 Total Member Dues 65,770 63,223 57,544 58,303 244,840 1,153,655 738,295 Other Member Income - - - - - - 99 Swim/Tennis Revenues 28,760 16,054 24,118 48,351 117,283 322,640 326,651 Income - Other (non - golf)15 4 - 3 22 - 971 Merchandise, net of discounts 8,602 6,399 9,316 13,809 38,126 261,489 255,332 Food and Beverage, net of discounts 38,616 32,146 47,092 46,781 164,635 813,575 803,995 Total Revenues 170,724 146,459 189,856 227,455 734,494 3,745,014 3,139,183 Cost of Sales:COS - Golf- - - - - 660 - COS - Group Services Golf414 - 304 - 718 - 1,090 COS - Golf Lessons 100 299 - 312 711 6,818 4,310 COS - Golf Schools - - - - - - 1,560 COS - Service Commissions 15,157 13,664 21,884 24,113 74,818 185,460 210,526 COS - Merchandise, net of discounts 6,471 8,132 7,074 7,232 28,909 163,923 162,096 COS - Food & Beverage 18,423 14,376 18,247 18,347 69,393 273,305 337,708 Total Cost of Sales 40,565 36,471 47,509 50,004 174,549 630,166 717,290 Gross Profit 130,159 109,988 142,347 177,451 559,945 3,114,849 2,421,893 Operating Expenses:Payroll 122,653 120,370 134,959 149,276 527,258 1,667,026 1,631,694 Employee Benefits 28,945 26,612 27,453 30,821 113,831 394,021 350,062 Employee Related 2,203 2,964 2,422 5,651 13,240 49,537 42,358 Professional Fees - - - - - 300 - Advertising & Marketing5,325 6,284 5,908 6,820 24,337 47,900 67,242 Repair & Maintenance 26,096 37,763 66,619 74,581 205,059 545,025 507,859 Operating Expenses 26,874 19,567 17,787 27,648 91,876 304,467 273,484 Total Operating Expenses 212,096 213,560 255,148 294,797 975,601 3,008,275 2,872,699 Operating Profit(81,937) (103,572) (112,801) (117,346) (415,656) 106,573 (450,806) Leases - Carts 8,250 - 16,500 - 24,750 99,000 99,000 Leases - Equipment20,377 23,771 20,377 22,074 86,599 251,568 251,568 Utilities 112,444 111,463 111,776 109,530 445,213 1,144,898 1,144,898 Fixed Operating Expenses 141,071 135,234 148,653 131,604 556,562 1,495,466 1,495,466 Gross Operating Profit(223,008) (238,806) (261,454) (248,950) (972,218) (1,388,892) (1,946,272) Insurance 88 88 97 97 370 1,613 1,415 Fees, Permits & Licenses 84 102 - 1 187 - 187 Base Management Fees 12,000 12,000 12,000 12,000 48,000 144,000 144,000 Bad Debt300 - 42 - 342 - 342 Total Other Expenses 12,472 12,190 12,139 12,098 48,899 145,613 145,944 Net Operating Income (Loss)(235,480) (250,996) (273,593) (261,048) (1,021,117) (1,534,505) (2,092,216) 12/27/2016 ATTACHMENT D-3 ACTUAL BUDGET ACTUAL BUDGET MONTH MONTH Y-T-D Y-T-D FOOD & BEVERAGE REVENUE 46,781 43,000 164,635 142,400 TOTAL REVENUES 46,781 43,000 164,635 142,400 COST OF SALES 18,347 14,175 69,385 47,127 PAYROLL & BENEFITS 36,945 32,474 137,548 132,531 OPERATING EXPENSES 8,191 5,675 23,303 27,075 NET INCOME (LOSS) (16,702) (9,324) (65,601) (64,333) EL CONQUISTADOR INCOME STATEMENT CONSOLIDATED - RESTAURANT/GRILLE - OCTOBER 2016 12/27/2016 ATTACHMENT EConsolidated Year-to-Date Financial Report through October, 2016FY 2016/2017FY 16/17 Capital Leases/Left in AccountsBegin Bal. Transfer OutThru Oct 2016General Fund - Unassigned 9,082,690 10,340,727 - 10,340,727 664,638 6,464,969 2,523,680 26,883 - - 9,680,169 9,743,248 General Fund - Assigned 1,441,862 - 1,441,862 Highway Fund - Restricted 2,028,184 1,070,648 - 1,070,648 38,032 561,709 334,550 424,891 - - 1,359,182 1,739,651 Seizure & Forfeiture - Justice/State 10,540 53,905 - 53,905 - 32,005 1,098 - - - 33,103 31,342 Bed Tax Fund - Committed 492,377 237,799 - 237,799 258,528 73,242 93,879 - - - 425,649 304,527 Impound Fee Fund 45,813 14,400 - 14,400 - 16,487 - - - - 16,487 43,726 Community Center Fund 161,744 1,611,233 - 1,611,233 111,349 234,830 1,710,774 50,172 - - 2,107,125 (334,148) Municipal Debt Service Fund 62,486 90,132 471,472 561,604 - - 3,300 - - 478,889 482,189 141,900 Oracle Road Debt Service Fund 6,968 538 - 538 - - - - - - - 7,506 Alternative Water Resources Dev Impact Fee Fund 5,040,292 492,640 - 492,640 - - 6,517 10,715 - - 17,232 5,515,701 Potable Water System Dev Impact Fee Fund 5,068,238 243,740 - 243,740 - - - - - 247,510 247,510 5,064,468 Townwide Roadway Development Impact Fee Fund 3,215,256 184,664 - 184,664 - - - - - - - 3,399,920 Parks & Recreation Impact Fee Fund 322,358 108,495 - 108,495 - - - - - - - 430,853 Library Impact Fee Fund 49,680 150,000 - 150,000 - - - 199,680 - - 199,680 - Police Impact Fee Fund 333,541 68,547 - 68,547 - - - - - - - 402,088 General Government Impact Fee Fund 3,515 4 - 4 - - - - - - - 3,519 General Government CIP Fund 719,009 - 492,668 492,668 - 13,123 271 351,579 - - 364,973 846,703 PAG/RTA Fund 621,982 316,725 - 316,725 - 19,506 - 409,911 - - 429,417 509,290 Water Utility14,138,749 5,753,071 - 5,753,071 2,942 845,518 2,623,264 455,918 - 3,500,676 7,428,317 12,463,502 Stormwater Utility272,747 446,051 - 446,051 - 115,133 99,238 85,429 - - 299,800 418,998 Fleet Fund 569,439 640,886 - 640,886 - 24,156 170,817 332,921 - - 527,895 682,430 Benefit Self Insurance Fund 31,200 842,906 - 842,906 - - 1,052,265 552 - - 1,052,817 (178,711) Recreation In-Lieu Fee Fund 15,718 - - - - - - - - - - 15,718 Energy Efficiency Project Fund - - - - - - - - - - - - Capital Project Bond Fund - - - - - - - - - - - - Total 43,734,388 22,667,112 964,140 23,631,252 1,075,489 8,400,677 8,619,654 2,348,651 - 4,227,075 24,671,546 42,694,094 Total OutPersonnel O&M Capital ContingencyFund RevenueOther Fin Sources/TfrsTotal InDebt ServiceF:\BUDGET ANALYST\Financial Reports 2016-2017\2Q\Oct\Attachment E - Summary All Funds12/27/2016 ATTACHMENT FGeneral Fund Local Sales Tax CollectionsFY 2016/17CATEGORY JULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 199,573 188,622 464,738 331,337 1,184,270 Utility Sales Tax 259,897 319,698 294,983 273,535 1,148,113 Retail Sales Tax 498,390 460,006 467,191 491,196 1,916,784 All Other Local Sales Tax *191,490 170,598 181,484 157,224 700,795 TOTAL 1,149,350$ 1,138,924$ 1,408,396$ 1,253,292$ 4,949,962$ FY 2015/16CATEGORY JULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 193,497 160,759 190,812 234,763 222,548 254,307 260,568 107,429 263,734 235,835 109,928 173,567 2,407,746 Utility Sales Tax 257,552 312,494 304,666 286,667 243,827 195,345 242,200 268,984 222,718 193,630 196,712 205,330 2,930,124 Retail Sales Tax 441,557 415,209 393,690 403,193 413,231 525,645 688,527 426,418 433,139 511,289 472,688 411,589 5,536,174 All Other Local Sales Tax *239,739 229,766 182,484 216,361 270,637 276,937 295,738 201,982 259,537 325,493 273,582 263,425 3,035,681 TOTAL 1,132,346$ 1,118,228$ 1,071,652$ 1,140,984$ 1,150,242$ 1,252,234$ 1,487,032$ 1,004,813$ 1,179,127$ 1,266,247$ 1,052,910$ 1,053,911$ 13,909,725$ * Note: Does not include cable franchise fees or sales tax audit revenuesF:\BUDGET ANALYST\Financial Reports 2016-2017\2Q\Oct\Attachment F - Gen Fund Local Sales Tax12/27/2016    Town Council Regular Session Item # C. Meeting Date:01/18/2017   Requested by: Stacey Lemos Submitted By:Wendy Gomez, Finance Department:Finance Information SUBJECT: Fiscal Year 2016/17 Financial Update through November 2016 RECOMMENDATION: This item is for information only. EXECUTIVE SUMMARY: In the General Fund (see Attachment A), revenues collected through November totaled $13.4 million or 40.5% of the budget amount of $33.1 million. Year-to-date expenditures through November totaled $12.0 million or 36.3% of the budget amount of $33.2 million. In the Highway Fund (see Attachment B), revenues collected through November totaled $1.3 million or 36.3% of the budget amount of $3.6 million. Year-to-date expenditures through November totaled $1.8 million or 37.7% of the budget amount of $4.7 million. In the Bed Tax Fund (see Attachment C), revenues collected through November totaled $319,257 or 29.2% of the budget amount of $1.1 million. Year-to-date expenditures through November totaled $461,115 or 38.6% of the budget amount of $1.2 million. In the Community Center Fund (see Attachments D-1, D-2 and D-3), revenues collected through November totaled $2.1 million or 31.8% of the budget amount of $6.6 million. Year-to-date expenditures through November totaled $2.7 million or 39.1% of the budget amount of $6.9 million. BACKGROUND OR DETAILED INFORMATION: GENERAL FUND Attachment A shows General Fund revenues and expenditures through November, as well as year-end estimates for each category. The estimated year-end projections in the General Fund are as follows: Revenues                                                     $33,687,857 Less: Expenditures                                               ($33,145,627) Less: Council-Approved Use of Contingency:    -Town Manager Recruitment Process           ($30,000)    Approved July 6, 2016 Estimated Increase in Fund Balance $ 512,230 General Fund Revenues  Local sales tax collections in the General Fund total $6.3 million or 40.3% of the budget amount of $15.7 million. These revenues are estimated to come in over budget by about $34,000 or 0.2% based on observed trends primarily in the cable franchise fee revenue category. Please see Attachment F for a monthly, year-over-year tracking of General Fund local sales tax collections, including construction and utility sales tax.  License and permit revenues total $827,399 or 51.2% of the budget amount of $1.6 million. These revenues are estimated to come in over budget by about $344,000 or 21.3% based on current trends and updated forecasts for residential and commercial permitting activity through the remainder of the fiscal year. State shared revenues total $4.5 million or 41.7% of the budget amount of $10.8 million. These revenues are estimated to come in over budget by about $230,000 or 2.1% due to state-shared income, sales and vehicle license/gasoline taxes. These budgets were set conservatively due to the unknown impact of special census efforts undertaken across numerous Phoenix Valley communities last year.       Charges for Services revenues total $932,051 or 43.8% of the budget amount of $2.1 million. These revenues are estimated to come in over budget by about $24,000 or 1.1% based on trending actual collections through year-end.   Interest Income revenues reflect an unrealized loss of $74,140 through November. It is anticipated that rising interest rates will cause increased volatility in the Town's investment portfolio. While this may cause temporary fluctuation as market values decline due to rising yields (market values move inversely to the direction of interest rates), this volatility tends to average out over longer periods of time as funds are invested at higher yields. For FY 16/17, these revenues are estimated to come in under budget by about $86,000 or 96.8%.  All other General Fund revenues are projected to come in on budget at this time. Please note that year-end estimates are subject to change. General Fund Expenditures  Expenditures are projected to come in under budget by about $56,000 or 0.2% due to estimated personnel savings. Please note these figures are subject to change. HIGHWAY FUND Highway Fund Revenues  State shared highway user funds total $1.2 million or 41.2% of the budget amount of $3.0 million. These revenues are estimated to come in over budget by about $135,000 or 4.5%. This budget was set conservatively due to the unknown impact of special census efforts undertaken across numerous Phoenix Valley communities last year. Interest Income revenues reflect a loss of nearly $15,000 through November, and are estimated to come in under budget by about $19,000 or 66.5%. Please reference the discussion on interest income revenues in the General Fund notes above. License and permit revenues total $47,591 or 90.6% of the budget amount of $52,500. These revenues are estimated to come in over budget by about $14,000 or 26.3% based on trending actual collections through year-end. Highway Fund Expenditures Expenditures are projected to come in under budget by about $23,000 or 0.5% due to estimated personnel savings. Please note these figures are subject to change. BED TAX FUND Bed Tax Fund Revenues Bed tax revenues total $319,843 or 29.5% of the budget amount of $1.1 million. Interest Income revenues reflect a loss of $4,086 through November, and are estimated to come in under budget by about $4,800 or 78.3%. Please reference the discussion on interest income revenues in the General Fund notes above. The miscellaneous revenues of $3,500 are due to a donation for the Town's annual tree lighting event. Bed Tax Fund Expenditures  Expenditures are projected to come in on budget at this time. COMMUNITY CENTER FUND Attachment D-1 shows the consolidated financial status of the Community Center Fund with all revenues and expenditures from Troon and Town-managed operations. Attachment D-2 shows the monthly line item detail for the Troon-managed operations, specifically revenues and expenditures associated with the golf, tennis, and food and beverage operations. The totals in the revenue and expenditure categories in Attachment D-2 tie to the Contracted Operating Revenues and Expenditures in Attachment D-1. Attachment D-3 shows the revenues and expenditures for the Troon-managed food and beverage operations only.  Community Center Fund Revenues  Revenues in the Community Center Fund total $2.1 million or 31.8% of the budget amount of $6.6 million. Contracted operating revenues from Troon total $993,674 and Town operating revenues total $286,605. Local sales tax revenues from the dedicated half-cent sales tax total $818,680 or 38.9% of the budget amount of $2.1 million. Local sales tax revenues from the dedicated half-cent sales tax are estimated to come in over budget by about $68,000 or 3.2% due to moderate growth being observed in retail and restaurant/bar sales tax collections. Please note this estimate is subject to change. Contracted operating revenues from Troon are estimated to come in under budget by about $642,000 or 17.1%, based on Troon's forecast through the remainder of the fiscal year. Town operating revenues are estimated to come in over budget by $28,000 or 3.8%, due to projected recreation program revenues, as well as swim team and swim lesson revenues. Community Center Fund Expenditures  Expenditures in the Community Center Fund total $2,695,088 or 39.1% of the budget amount of $6.9 million. Contracted operating expenditures from Troon total $2,245,257 and Town operating expenditures total $373,481. Capital outlay expenditures through November total $76,350, due to golf course cart path improvements and fitness equipment. Contracted operating expenditures from Troon are estimated to come in under budget by about $54,000 or 1.0%, based on Troon's forecast through the remainder of the fiscal year. Town operating expenditures are projected to come in on budget at this time. Capital outlay is projected to come in under budget by $440,500 or 83.6%. This is due primarily to the timing of the ADA improvements budgeted at the Community Center. Staff is awaiting completion of the Townwide ADA transition study before beginning construction on these improvements. Year-end estimate assumptions include the annual loan repayment of $120,000 to the General Fund. The year-end estimated fund balance in the Community Center Fund is a negative $157,409. Community Center Performance Comparison to Last Fiscal Year  In comparison to last fiscal year, contracted operating expenditures from Troon are down 16%, or nearly $413,000. This is due to efforts by management to reduce costs and improve Troon's operating loss, which through November is approximately $1,252,000. Through November of last fiscal year, the loss was approximately $1,614,000.  Food and beverage operations have also improved over last fiscal year. The year-to-date loss through November is $77,259. Last fiscal year, the loss through November was nearly double, at $148,883. This is again due to efforts by management to reduce costs and improve financial performance.   Please see Attachments A, B, and C for additional details on the General Fund, Highway Fund and Bed Tax Fund. See Attachments D-1, D-2 and D-3 for additional details on the Community Center Fund. See Attachment E for a fiscal year-to-date consolidated summary of all Town Funds. It is important to note the negative fund balance in the Benefit Self Insurance Fund of ($221,187) through November. Due to higher than expected medical claims costs, the current monthly Town and employee contributions to this fund have been insufficient to fully cover these costs. As a result, staff may request Council approval for a transfer of additional funds into the Self Insurance Fund if this trend does not reverse prior to fiscal year-end. See Attachment F for a breakdown of monthly, year-over-year local sales tax collections for the General Fund.   FISCAL IMPACT: N/A SUGGESTED MOTION: This item is for information only. Attachments Attachment A - General Fund  Attachment B - Highway Fund  Attachment C - Bed Tax Fund  Attachment D-1 Community Center Fund  Attachment D-2 Troon Cash Flow  Attachment D-3 Troon F&B  Attachment E - Summary All Funds  Attachment F - Gen Fund Local Sales Tax  ATTACHMENT A November YTD Financial Status General Fund % Budget Completion through November --- 41.7% % Actuals YE % Variance to Budget to Budget REVENUES: LOCAL SALES TAX 6,300,752 15,653,000 40.3% 15,687,194 0.2% LICENSES & PERMITS 827,399 1,615,500 51.2% 1,959,598 21.3% FEDERAL GRANTS 187,900 478,284 39.3% 478,284 0.0% STATE GRANTS 580,856 1,662,563 34.9% 1,662,563 0.0% STATE/COUNTY SHARED 4,512,532 10,824,605 41.7% 11,054,330 2.1% OTHER INTERGOVERNMENTAL 33,809 115,000 29.4% 115,000 0.0% CHARGES FOR SERVICES 932,051 2,128,601 43.8% 2,153,027 1.1% FINES 49,448 130,000 38.0% 130,000 0.0% INTEREST INCOME (74,140) 89,200 -83.1% 2,860 -96.8% MISCELLANEOUS 64,611 140,000 46.2% 140,000 0.0% TRANSFERS IN - 305,000 0.0%305,000 0.0% TOTAL REVENUES 13,415,219 33,141,753 40.5% 33,687,857 1.6% % Actuals YE % Variance to Budget to Budget EXPENDITURES: COUNCIL 103,659 220,559 47.0% 220,559 0.0% CLERK 145,824 458,863 31.8% 403,211 -12.1% MANAGER 271,003 801,540 33.8% 801,540 0.0% HUMAN RESOURCES 112,615 368,605 30.6% 368,605 0.0% FINANCE 275,698 773,591 35.6% 773,591 0.0% INFORMATION TECHNOLOGY 715,762 1,691,676 42.3% 1,691,676 0.0% GENERAL ADMINISTRATION 685,094 1,736,450 39.5% 1,736,450 0.0% LEGAL 259,150 773,003 33.5% 773,003 0.0% COURT 290,919 845,938 34.4% 845,938 0.0% COMM. DEV. & PUBLIC WORKS 2,112,489 6,084,804 34.7% 6,084,804 0.0% PARKS & RECREATION 706,646 1,977,326 35.7% 1,977,326 0.0% POLICE 5,694,000 15,643,620 36.4% 15,643,620 0.0% TRANSFERS OUT 664,638 1,825,304 36.4%1,825,304 0.0% TOTAL EXPENDITURES 12,037,497 33,201,279 36.3% 33,145,627 -0.2% SURPLUS / (DEFICIT) 1,377,721 (59,526) 542,230 BEGINNING FUND BALANCE 10,524,552 Plus: Surplus / (Deficit)542,230 Less: Approved Use of Contingency Reserves during FY 16/17: Town Manager Recruitment Process (30,000) ENDING FUND BALANCE **11,036,782 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2016/2017 Year End Estimate * Budget Year End Estimate * Actuals thru 11/2016 Actuals thru 11/2016 Budget F:\BUDGET ANALYST\Financial Reports 2016-2017\2Q\Nov\Nov FY 17 Monthly Report 01/06/2017 ATTACHMENT B November YTD Financial Status FY 2016/2017 % Budget Completion through November --- 41.7% Actuals thru 11/2016 Budget % Actuals to Budget Year End Estimate * YE % Variance to BudgetREVENUES: LICENSES & PERMITS 47,591 52,500 90.6% 66,295 26.3% STATE GRANTS 32,870 195,000 16.9% 195,000 0.0% STATE/COUNTY SHARED 1,237,293 3,000,000 41.2% 3,135,452 4.5% CHARGES FOR SERVICES - 134,000 0.0% 134,000 0.0% INTEREST INCOME (14,918) 28,600 -52.2% 9,582 -66.5% MISCELLANEOUS 399 80,000 0.5% 80,000 0.0% TRANSFERS IN - 100,000 0.0%100,000 0.0% TOTAL REVENUES 1,303,235 3,590,100 36.3% 3,720,329 3.6% Actuals thru 11/2016 Budget % Actuals to Budget Year End Estimate * YE % Variance to BudgetEXPENDITURES: ADMINISTRATION 378,414 831,188 45.5% 819,624 -1.4% TRANSPORTATION ENGINEERING 217,209 584,522 37.2% 592,684 1.4% PAVEMENT MANAGEMENT 446,420 1,278,095 34.9% 1,269,934 -0.6% STREET MAINTENANCE 545,186 1,205,718 45.2% 1,199,509 -0.5% TRAFFIC ENGINEERING 191,351 814,412 23.5%809,596 -0.6% TOTAL EXPENDITURES 1,778,580 4,713,935 37.7% 4,691,346 -0.5% SURPLUS / (DEFICIT) (475,346) (1,123,835) (971,017) BEGINNING FUND BALANCE 2,028,184 Plus: Surplus / (Deficit)(971,017) ENDING FUND BALANCE **1,057,167 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision Highway Fund F:\BUDGET ANALYST\Financial Reports 2016-2017\2Q\Nov\Nov FY 17 Monthly Report 01/06/2017 ATTACHMENT C November YTD Financial Status % Budget Completion through November --- 41.7% % Actuals YE % Variance to Budget to Budget REVENUES: BED TAXES 319,843 1,085,805 29.5% 1,085,805 0.0% INTEREST INCOME (4,086) 6,200 -65.9% 1,346 -78.3% MISCELLANEOUS 3,500 - 0.0%3,500 0.0% TOTAL REVENUES 319,257 1,092,005 29.2% 1,090,651 -0.1% % Actuals YE % Variance to Budget to Budget EXPENDITURES: ECONOMIC DEVELOPMENT 202,587 684,689 29.6% 684,689 0.0% TRANSFERS OUT 258,528 510,194 50.7%510,194 0.0% TOTAL EXPENDITURES 461,115 1,194,883 38.6% 1,194,883 0.0% SURPLUS / (DEFICIT) (141,859) (102,878) (104,232) BEGINNING FUND BALANCE 492,377 Plus: Surplus / (Deficit)(104,232) ENDING FUND BALANCE **388,145 * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2016/2017 Year End Estimate * Budget Year End Estimate * Bed Tax Fund Budget Actuals thru 11/2016 Actuals thru 11/2016 F:\BUDGET ANALYST\Financial Reports 2016-2017\2Q\Nov\Nov FY 17 Monthly Report 01/06/2017 ATTACHMENT D-1 November YTD Financial Status % Budget Completion through November --- 41.7% % Actuals YE % Variance to Budget to Budget REVENUES: CONTRACTED OPERATING REVENUES Golf Revenues 249,569 1,193,656 20.9% 1,008,046 -15.5% Member Dues (Golf) 303,295 1,153,655 26.3% 738,295 -36.0% Tennis Revenues 140,451 322,640 43.5% 326,651 1.2% Food & Beverage 232,070 813,575 28.5% 773,995 -4.9% Merchandise & Other 68,289 261,489 26.1%256,402 -1.9% 993,674 3,745,014 26.5% 3,103,389 -17.1% TOWN OPERATING REVENUES Daily Drop-Ins 10,354 25,000 41.4% 25,000 0.0% Member Dues 244,244 606,000 40.3% 606,000 0.0% Recreation Programs 29,167 101,500 28.7% 121,500 19.7% Swim Team/Swim Lessons 1,593 - 0.0% 8,000 0.0% Facility Rental Income 1,014 3,700 27.4% 3,700 0.0% Concession Sales 234 1,000 23.4%1,000 0.0% 286,605 737,200 38.9% 765,200 3.8% OTHER REVENUES Local Sales Tax 818,680 2,105,163 38.9% 2,172,903 3.2% Real Property Rental Income - 27,861 0.0% 27,861 0.0% Miscellaneous 4,372 - 0.0% 4,372 0.0% Sale of Assets 111 - 0.0%111 0.0% 823,163 2,133,024 38.6% 2,205,246 3.4% TOTAL REVENUES 2,103,442 6,615,238 31.8% 6,073,835 -8.2% % Actuals YE % Variance to Budget to Budget EXPENDITURES: CONTRACTED OPERATING EXPENDITURES Personnel 832,607 2,110,584 39.4% 2,024,114 -4.1% Operations & Maintenance 1,259,436 2,818,367 44.7% 2,850,923 1.2% Equipment Leases 153,214 350,568 43.7%350,568 0.0% 2,245,257 5,279,519 42.5% 5,225,605 -1.0% TOWN OPERATING EXPENDITURES Personnel 286,993 736,944 38.9% 736,944 0.0% Operations & Maintenance 86,488 223,740 38.7%223,740 0.0% 373,481 960,684 38.9% 960,684 0.0% CAPITAL OUTLAY 76,350 527,200 14.5% 86,700 -83.6% TRANSFER TO GENERAL FUND - 120,000 0.0% 120,000 0.0% TOTAL EXPENDITURES 2,695,088 6,887,403 39.1% 6,392,989 -7.2% SURPLUS / (DEFICIT) (591,646) (272,165) (319,154) BEGINNING FUND BALANCE 161,744 Plus: Surplus / (Deficit)(319,154) ENDING FUND BALANCE **(157,409) * Year-end estimates are subject to further revision ** Ending fund balance amounts are estimates and are subject to further revision FY 2016/2017 Actuals thru 11/2016 Budget Year End Estimate * Community Center Fund Actuals thru 11/2016 Budget Year End Estimate * F:\BUDGET ANALYST\Financial Reports 2016-2017\2Q\Nov\Nov FY 17 Monthly Report 01/06/2017 ATTACHMENT D-2TROONEl Conquistador Cash Flow StatementActualActualActualActualActualActual Original Budget ForecastJul-16Aug-16 Sep-16 Oct-16 Nov-16TOTALTOTALTOTALRevenues:Golf Fees, net of discounts13,421 12,438 29,818 37,695 57,404 150,776 1,003,084 786,228 Trail Fees & Member Cart Fees13,183 13,026 17,540 16,253 17,263 77,265 144,772 169,265 Golf - Group Services- - 366 204 100 670 825 870 Range, Rentals, Other Golf related2,137 2,819 2,802 5,096 4,344 17,198 36,200 43,198 Golf Lessons 220 350 330 390 420 1,710 7,575 5,335 Income - Golf Schools - - 930 570 450 1,950 1,200 3,150 Total Member Dues 65,770 63,223 57,544 58,303 58,455 303,295 1,153,655 738,295 Other Member Income - - - - 99 99 - 99 Swim/Tennis Revenues 28,760 16,054 24,118 48,351 23,168 140,451 322,640 326,651 Income - Other (non - golf)15 4 - 3 949 971 - 971 Merchandise, net of discounts 8,602 6,399 9,316 13,809 29,093 67,219 261,489 255,332 Food and Beverage, net of discounts 38,616 32,146 47,092 46,781 67,435 232,070 813,575 773,995 Total Revenues 170,724 146,459 189,856 227,455 259,180 993,674 3,745,014 3,103,389 Cost of Sales:COS - Golf- - - - - - 660 - COS - Group Services Golf414 - 304 - 212 930 - 1,090 COS - Golf Lessons 100 299 - 312 336 1,047 6,818 4,310 COS - Golf Schools - - - - 1,560 1,560 - 1,560 COS - Service Commissions 15,157 13,664 21,884 24,113 21,048 95,866 185,460 210,526 COS - Merchandise, net of discounts 6,471 8,132 7,074 7,232 19,294 48,203 163,923 162,096 COS - Food & Beverage 18,423 14,376 18,247 18,347 28,106 97,499 273,305 337,708 Total Cost of Sales 40,565 36,471 47,509 50,004 70,556 245,105 630,166 717,290 Gross Profit 130,159 109,988 142,347 177,451 188,624 748,569 3,114,849 2,386,099 Operating Expenses:Payroll 122,653 120,370 134,959 149,276 145,137 672,395 1,667,026 1,631,694 Employee Benefits 28,945 26,612 27,453 30,821 30,591 144,422 394,021 350,062 Employee Related 2,203 2,964 2,422 5,651 2,550 15,790 49,537 42,358 Professional Fees - - - - - - 300 - Advertising & Marketing5,325 6,284 5,908 6,820 8,621 32,958 47,900 61,448 Repair & Maintenance 26,096 37,763 66,619 74,581 38,975 244,034 545,025 507,859 Operating Expenses 26,874 19,567 17,787 27,648 25,215 117,091 304,467 273,484 Total Operating Expenses 212,096 213,560 255,148 294,797 251,089 1,226,690 3,008,275 2,866,905 Operating Profit(81,937) (103,572) (112,801) (117,346) (62,465) (478,121) 106,573 (480,806) Leases - Carts 8,250 - 16,500 - 19,597 44,347 99,000 99,000 Leases - Equipment20,377 23,771 20,377 22,074 22,267 108,866 251,568 251,568 Utilities 112,444 111,463 111,776 109,530 114,039 559,252 1,144,898 1,144,898 Fixed Operating Expenses 141,071 135,234 148,653 131,604 155,904 712,466 1,495,466 1,495,466 Gross Operating Profit(223,008) (238,806) (261,454) (248,950) (218,369) (1,190,587) (1,388,892) (1,976,272) Insurance 88 88 97 97 97 467 1,613 1,415 Fees, Permits & Licenses 84 102 - 1 - 187 - 187 Base Management Fees 12,000 12,000 12,000 12,000 12,000 60,000 144,000 144,000 Bad Debt300 - 42 - - 342 - 342 Total Other Expenses 12,472 12,190 12,139 12,098 12,097 60,996 145,613 145,944 Net Operating Income (Loss)(235,480) (250,996) (273,593) (261,048) (230,466) (1,251,583) (1,534,505) (2,122,216) 01/06/2017 ATTACHMENT D-3 ACTUAL BUDGET ACTUAL BUDGET MONTH MONTH Y-T-D Y-T-D FOOD & BEVERAGE REVENUE 67,435 85,000 232,069 227,400 TOTAL REVENUES 67,435 85,000 232,069 227,400 COST OF SALES 28,106 28,430 97,492 75,557 PAYROLL & BENEFITS 44,595 35,068 182,142 167,598 OPERATING EXPENSES 6,390 5,675 29,694 32,750 NET INCOME (LOSS) (11,656) 15,827 (77,259) (48,505) EL CONQUISTADOR INCOME STATEMENT CONSOLIDATED - RESTAURANT/GRILLE - NOVEMBER 2016 01/06/2017 ATTACHMENT EConsolidated Year-to-Date Financial Report through November, 2016FY 2016/2017FY 16/17 Capital Leases/Left in AccountsBegin Bal. Transfer OutThru Nov 2016General Fund - Unassigned 9,082,690 13,415,219 - 13,415,219 664,638 8,216,372 3,080,351 76,137 - - 12,037,497 10,460,412 General Fund - Assigned 1,441,862 - 1,441,862 Highway Fund - Restricted 2,028,184 1,303,235 - 1,303,235 38,032 699,828 447,118 593,602 - - 1,778,580 1,552,839 Seizure & Forfeiture - Justice/State 10,540 57,448 - 57,448 - 32,005 1,102 - - - 33,107 34,881 Bed Tax Fund - Committed 492,377 319,257 - 319,257 258,528 93,017 109,571 - - - 461,115 350,518 Impound Fee Fund 45,813 16,500 - 16,500 - 20,887 - - - - 20,887 41,427 Community Center Fund 161,744 2,103,442 - 2,103,442 153,214 286,993 2,178,531 76,350 - - 2,695,088 (429,902) Municipal Debt Service Fund 62,486 90,132 471,472 561,604 - - 3,300 - - 478,889 482,189 141,900 Oracle Road Debt Service Fund 6,968 90,156 - 90,156 - - 250 - - - 250 96,875 Alternative Water Resources Dev Impact Fee Fund 5,040,292 607,354 - 607,354 - - 54,537 10,715 - - 65,251 5,582,395 Potable Water System Dev Impact Fee Fund 5,068,238 292,319 - 292,319 - - - - - 247,510 247,510 5,113,047 Townwide Roadway Development Impact Fee Fund 3,215,256 233,163 - 233,163 - - - - - - - 3,448,419 Parks & Recreation Impact Fee Fund 322,358 134,225 - 134,225 - - - - - - - 456,583 Library Impact Fee Fund 49,680 150,000 - 150,000 - - - 199,680 - - 199,680 - Police Impact Fee Fund 333,541 78,697 - 78,697 - - - - - - - 412,238 General Government Impact Fee Fund 3,515 5 - 5 - - - - - - - 3,519 General Government CIP Fund 719,009 7,622 492,668 500,290 - 25,832 763 389,930 - - 416,525 802,774 PAG/RTA Fund 621,982 318,600 - 318,600 - 27,708 - 589,287 - - 616,995 323,587 Water Utility14,138,749 7,070,141 - 7,070,141 2,942 1,077,826 3,082,280 536,237 - 3,500,676 8,199,961 13,008,929 Stormwater Utility272,747 541,667 - 541,667 - 149,721 119,016 85,429 - - 354,166 460,248 Fleet Fund 569,439 762,688 - 762,688 - 33,754 217,013 354,769 - - 605,536 726,590 Benefit Self Insurance Fund 31,200 1,126,917 - 1,126,917 - - 1,377,803 1,502 - - 1,379,305 (221,187) Recreation In-Lieu Fee Fund 15,718 - - - - - - - - - - 15,718 Energy Efficiency Project Fund - - - - - - - - - - - - Capital Project Bond Fund - - - - - - - - - - - - Total 43,734,388 28,718,785 964,140 29,682,925 1,117,354 10,663,942 10,671,634 2,913,637 - 4,227,075 29,593,643 43,823,670 Fund RevenueOther Fin Sources/TfrsTotal InDebt Service Total OutPersonnel O&M Capital ContingencyF:\BUDGET ANALYST\Financial Reports 2016-2017\2Q\Nov\Attachment E - Summary All Funds01/06/2017 ATTACHMENT FGeneral Fund Local Sales Tax CollectionsFY 2016/17CATEGORY JULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 199,573 188,622 464,738 331,337 302,776 1,487,046 Utility Sales Tax 259,897 319,698 294,983 273,535 216,045 1,364,158 Retail Sales Tax 498,390 460,006 467,191 491,196 495,453 2,412,236 All Other Local Sales Tax *191,490 170,598 181,484 157,224 196,370 897,166 TOTAL 1,149,350$ 1,138,924$ 1,408,396$ 1,253,292$ 1,210,644$ 6,160,606$ FY 2015/16CATEGORY JULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 193,497 160,759 190,812 234,763 222,548 254,307 260,568 107,429 263,734 235,835 109,928 173,567 2,407,746 Utility Sales Tax 257,552 312,494 304,666 286,667 243,827 195,345 242,200 268,984 222,718 193,630 196,712 205,330 2,930,124 Retail Sales Tax 441,557 415,209 393,690 403,193 413,231 525,645 688,527 426,418 433,139 511,289 472,688 411,589 5,536,174 All Other Local Sales Tax *239,739 229,766 182,484 216,361 270,637 276,937 295,738 201,982 259,537 325,493 273,582 263,425 3,035,681 TOTAL 1,132,346$ 1,118,228$ 1,071,652$ 1,140,984$ 1,150,242$ 1,252,234$ 1,487,032$ 1,004,813$ 1,179,127$ 1,266,247$ 1,052,910$ 1,053,911$ 13,909,725$ * Note: Does not include cable franchise fees or sales tax audit revenuesF:\BUDGET ANALYST\Financial Reports 2016-2017\2Q\Nov\Attachment F - Gen Fund Local Sales Tax01/06/2017    Town Council Regular Session Item # D. Meeting Date:01/18/2017   Requested by: Paul Keesler  Submitted By:Aimee Ramsey, Community Development & Public Works Department:Community Development & Public Works Information SUBJECT: Resolution No. (R)17-03, approving the Intergovernmental Transportation Funding Agreement between the Regional Transportation Authority of Pima County and Town of Oro Valley for Design and Construction of a Pedestrian and Traffic Signal at La Canada Drive and the entrance of the Town of Oro Valley Community Center RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: The Town of Oro Valley and the Regional Transportation Authority of Pima County (RTA) are entering into an Intergovernmental Agreement (IGA) for the RTA to provide funding in the amount of $500,000 for the design and installation of a pedestrian and traffic light at La Cañada Dr and the entrance of the Town of Oro Valley Community Center to improve both pedestrian and vehicular safety at the intersection.  This IGA is scheduled for consideration by the RTA Board on January 26. BACKGROUND OR DETAILED INFORMATION: During the FY 2017 budget, the Town of Oro Valley approved RTA funding for a High-intensity Activated crossWalK (HAWK) in the amount of $250,000.  During discussions and evaluation of the intersection, it was determined that a full traffic light would best serve pedestrians and vehicle movement at the intersection.  Through a strong partnership with the Regional Transportation Authority, the HAWK signal was re-evaluated and the scope modified to a full traffic-controlled intersection by this IGA. FISCAL IMPACT: There is no fiscal impact for this IGA amendment. The RTA will provide all of the funding for the design and construction of this traffic signal . After the design is complete, the project will move into the construction phase. The RTA will provide $500,000 for the complete project. SUGGESTED MOTION: I MOVE to (approve / deny) Resolution No. (R)17-03, authorizing the Intergovernmental Transportation Funding Agreement between the Regional Transportation Authority of Pima Council and Town of Oro Valley for Design and Construction of a Pedestrian and Traffic Signal at La Canada Drive and EL Conquistador Attachments (R)17-03 La Canada Traffic Signal  IGA Traffic Light  Exhibit A  Map  RESOLUTION NO. (R)17-03 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY AND THE TOWN OF ORO VALLEY TO FUND THE DESIGN AND CONSTRUCTION OF A TRAFFIC SIGNAL AT LA CANADA AND EL CONQUISTADOR IN THE AMOUNT OF $500,000 WHEREAS, the Town ofOro Valley and the Regional Transportation Authority (RTA) may contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. 11-952; and WHEREAS, the Town is authorized by A.R.S. § 9-240(B)(3) to design, maintain, control and manage public roads within the boundaries of the Town; and WHEREAS, the Town desires to design and construct a traffic signal at the intersection of La Canada Drive and El Conquistador for the amount of $500,000.00; and WHEREAS, the design and construction of the traffic signal at the intersection of La Canada Drive and El Conquistador is to improve both pedestrian and vehicular safety at the intersection; and WHEREAS, the Town of Oro Valley will be responsible for the design, construction and/or installation of the Project; and WHEREAS,it is in the best interest of the Town of Oro Valley to enter into the Intergovernmental Agreement, attached hereto as Exhibit “A”, with the Regional Transportation Authority of Pima County for the design and construction of the traffic signal at the intersection of La Canada Drive and El Conquistador for the amount of $500,000.00. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona that the Intergovernmental Agreement, attached hereto as Exhibit “A”, by and between the Regional Transportation Authority and the Town of Oro Valley is hereby approved. NOW, BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Intergovernmental Agreement. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 18 th day ofJanuary, 2017. Page 2 of 2 TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: Date: RTA IGA Form Rev. April, 2016 1 INTERGOVERNMENTAL TRANSPORTATION FUNDING AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY AND TOWN OF ORO VALLEY FOR DESIGN AND CONSTRUCTION OF A PEDESTRIAN AND TRAFFIC SIGNAL AT LA CANADA DRIVE AND EL CONQUISTADOR This Agreement (hereinafter “the Agreement”) is entered into by and between the Regional Transportation Authority of Pima County (“RTA” or “the Authority”), a special taxing district formed pursuant to Title 48 Chapter 30 of the Arizona Revised Statutes (A.R.S.), and the Town of Oro Valley, a body politic and corporate of the State of Arizona (“the Lead Agency”) pursuant to A.R.S. § 11-952. RECITALS A. A.R.S.§ 48-5301, et seq., authorizes the Authority to act as a regional taxing authority for the purpose of funding multi-model transportation operations and improvements identified in the Regional Transportation Plan (“the Plan”) approved by the voters at the special election held in Pima County, Arizona, on May 16, 2006. B. The governing board of the Authority is composed of representatives of each member of the regional council of governments in accordance with A.R.S. § 48-5303. C. Pursuant to A.R.S. § 48-5304 (12), the governing board of the Authority has sole authority to implement the elements of the Plan. D. Pursuant to A.R.S. § 48-5304 (13), the governing board of the Authority shall coordinate the implementation of the Plan among the local jurisdictions. E. A Regional Transportation Fund was established by the Arizona Legislature per A.R.S. § 48-5307 to be the repository for those funds collected for the purpose of funding the transportation projects identified in the Plan. F. The Authority is authorized by A.R.S. §§ 48-5304 (16) and 48-5308 to administer and distribute the regional transportation funds to the members of the Authority and to sell bonds in furtherance of that purpose to fund those projects or programs identified in the Plan. G. The Lead Agency is authorized by A.R.S. § 11-251 (4) or A.R.S. § 9-240 (A) (3) to design, maintain, control and manage public roads within the Lead Agency’s jurisdictional boundaries. RTA IGA Form Rev. April, 2016 2 H. The Lead Agency may have a legal contract with one or more jurisdictions within Pima County empowering the Lead Agency to perform roadway and other improvements outside the Lead Agency’s jurisdictional boundaries. I. The Lead Agency, with funding from the Authority, wishes to undertake the design and construction of improvements to the La Cañada Drive and El Conquistador Pedestriand and Traffic Signal (“the Project”). J. The Project is one of the transportation projects included in the Plan or is eligible for funding as part of a categorical program included in the Plan. K. The Authority intends to fund the Project under the terms and conditions contained in this Agreement and has entered into this Agreement for that purpose. L. It is the policy of the Authority to require that a lead agency be identified and an intergovernmental agreement (IGA) be approved and entered into by the Authority and the lead agency before requests for funding reimbursement or payment can be processed by the Authority. M. The Town of Oro Valley has been identified as the Lead Agency for the Project and will be responsible for all aspects of project implementation including, but not limited to, planning, project management, risk management, design, right of way acquisition and construction, advertisement, award, execution and administration of the design and construction contracts for the Project. The Authority’s role is limited to providing financial support to the Lead Agency for the Project, as described herein. N. The RTA’s Administrative Code will control all payments and other procedures unless otherwise specified herein. O. The Authority and the Lead Agency may contract for services and enter into agreements with one another for joint and cooperative action pursuant to A.R.S. § 11-951, et seq. NOW, THEREFORE, the Town of Oro Valley and Authority, pursuant to the above and in consideration of the matters and things set forth herein, do mutually agree as follows: AGREEMENT 1. Purpose. The purpose of this Agreement is to set forth the responsibilities of the parties for the design, construction, maintenance and operation of the Project and to address the legal and administrative matters among the parties. 2. Project. The Project consists of installing a pedestrian and traffic signal, as more fully depicted in the attached Exhibit A, including the following: a) Detailed project scope and schedule. b) Project budget and cost breakdown of items eligible for reimbursement by the Authority including any proposed billing of staff time directly attributable to Project. c) Total amount of RTA funding allowed for the Project plus a breakdown of any other regional, local, federal or state funding available. RTA IGA Form Rev. April, 2016 3 d) Designation of Project phases, if applicable, and any additional related agreements. e) Estimated construction start date and duration of construction. f) Projected timeline. g) Identification of the Lead Agency’s duly authorized representative for signing and submitting payment requests. 3. Effective Date; Term. This Agreement shall become effective upon its execution by both parties, and shall continue in effect until all improvements constructed pursuant to this Agreement are completed, all eligible reimbursement payments to the Lead Agency are concluded, and all warranties applicable to the Project have expired. 4. Responsibilities of the Lead Agency. a. The Lead Agency shall be responsible for the design, construction and/or installation of the Project in accordance with this Agreement and all applicable public roadway, traffic signal, and street lighting design and construction standards. Design Standards are federal, state, county or municipal standards for engineering, traffic, safety or public works facilities design. Examples of Design Standards include the American Association of State Highway and Transportation Officials and Federal Highway Administration standards for highway engineering and construction, the Pima County/City of Tucson Standard Specifications for Public Improvements, the Pima County Roadway Design Manual, the Pima County Department of Transportation /City of Tucson Department of Transportation Pavement Marking Design Manual, and Pima County and municipal design guidelines for roadway lane widths and level of drainage protection. b. If consultants or contractors are employed to perform any portion of the Project, the Lead Agency shall be responsible for the contracts for design and construction of the Project and shall select the consultants and contractors to be used on the Project. The Lead Agency shall immediately provide to the Authority copies of any and all contract documents and related materials upon request by the Authority. The Lead Agency shall retain the usual rights of the owner of a public contract including the authority to approve changes and make payments. However, any changes to the Project which would result in the final project cost deviating, by ten or more percent, from the Authority’s budget amount for the Project, must be approved by the Authority in advance of those changes being made, regardless of the fact that the Authority will not be paying for them. c. The Lead Agency shall be responsible for all traffic management and public safety, including public notification, during construction of the Project. d. The Lead Agency shall operate and maintain the improvements during and after completion of construction. e. The final cost of the Project shall be that amount necessary to complete the Project including any unanticipated work incorporated into the Project by change orders and amendments executed by the Lead Agency. The Lead Agency shall be responsible for all Project costs in excess of the RTA funds contributed to the Project. RTA IGA Form Rev. April, 2016 4 f. The Lead Agency shall exercise its power of eminent domain, if necessary, to acquire property needed for the Project. g. Inasmuch as the RTA’s role is limited to Project funding, the Lead Agency agrees, to the fullest extent permitted by Arizona law, to indemnify, defend, and hold harmless the RTA and its Board and officers, from, for, and against, any and all claims, demands, damages, liabilities or penalties, brought by or on behalf of any persons or entities, arising out of the Lead Agency’s activities in performance of its obligations under this Agreement or use of RTA’s resources, as described herein, regardless of how such claims are worded or styled, and regardless of the specific cause of action or type of claim asserted. This subsection shall survive termination of this Agreement. h. The Lead Agency shall require its contractors performing any portion of the Project to name the Authority as additional insured and additional indemnitee with respect to insurance policies for general liability, automobile liability and defects in design in all of the Lead Agency’s contracts for the Project. The Lead Agency shall also require its contractors to name the Authority as an additional beneficiary in any performance and payment related assurances posted for the Project. i. Monthly, the Lead Agency shall be responsible for preparing and submitting to the Authority reimbursement requests (invoices). Said requests shall be signed by a duly authorized representative of the Lead Agency and shall include sufficient background information documenting payments made to contractors, vendors or any other eligible costs identified in this Agreement or the RTA’s Administrative Code. The Lead Agency must retain and certify all vendor receipts, invoices and any related Project records as needed and ensure that they are available for review for a minimum of five (5) years after final payment is made unless otherwise specified herein. j. The Lead Agency shall be responsible for submitting a status report describing its progress and adherence to the Project scope, schedule and budget. Progress reports shall be submitted to the RTA monthly. k. The Lead Agency shall adhere to the RTA Administrative Code, including the requirements for a Project Charter (where applicable), a Project Closeout Meeting (Roadway Element Projects) and reimbursement limits. l. Prior to any construction bid solicitation, the Lead Agency shall provide a complete set of Project documents to the RTA, including all plans and specifications, the engineer’s cost estimate, and a listing of all funding sources. The Project may not be advertised prior to written confirmation from the RTA that the Project is compliant with RTA requirements, and that funding is available for the Project. m. All right of way remnants from properties acquired with Project funds shall be disposed of in accordance with RTA Policy. All proceeds from the disposal shall be returned to the RTA for expenditure on RTA eligible expenses. In the event the disposal of the property occurs after the Project is completed, the funds shall be returned to the RTA for reallocation to other projects. This subsection shall survive termination of this Agreement. RTA IGA Form Rev. April, 2016 5 5. Responsibilities of Authority. a. Upon receipt of reimbursement requests, the Authority shall convey to the Lead Agency RTA funds in the amount specified in the Exhibits, on a reimbursement basis, unless otherwise specified herein. All payments and reimbursements shall follow the policies outlined in the RTA’s Administrative Code. b. Reimbursements will generally be based on the Project schedules established by the Lead Agency and contained in the Exhibits. c. The RTA staff will review all payment requests to confirm that the request is for reimbursement of costs incurred by the Lead Agency for the Project. If the Authority determines that additional information is needed, the Lead Agency will be notified of the request for additional information within five business days of the receipt of the invoice by RTA. d. Upon approval of the request by RTA, the invoice will be processed for payment within thirty days of the invoice being accepted as complete. e. RTA shall provide all necessary cooperation and assistance to its fiscal agent to process all payment requests from the Lead Agency. 6. Termination. Either party may terminate this Agreement for material breach of the Agreement by the other party. Prior to any termination under this paragraph, the party allegedly in default shall be given written notice by the other party of the nature of the alleged default. The party said to be in default shall have forty-five days to cure the default. If the default is not cured within that time, the other party may terminate this Agreement. Any such termination shall not relieve either party from liabilities or costs already incurred under this Agreement. 7. Non-assignment. Neither party to this Agreement shall assign its rights under this Agreement to any other party without written permission from the other party to this Agreement. 8. Construction of Agreement. a. Entire agreement. This instrument constitutes the entire agreement between the parties pertaining to the subject matter hereof, and all prior or contemporaneous agreements and understandings, oral or written, are hereby superseded and merged herein. Any exhibits and the Recitals to this Agreement are incorporated herein by this reference. b. Amendment. This Agreement may be modified, amended, altered or changed only by written agreement signed by both parties. c. Construction and interpretation. All provisions of this Agreement shall be construed to be consistent with the intention of the parties as expressed in the Recitals hereof. d. Captions and headings. The headings used in this Agreement are for convenience only and are not intended to affect the meaning of any provision of this Agreement. RTA IGA Form Rev. April, 2016 6 e. Severability. In the event that any provision of this Agreement or the application thereof is declared invalid or void by statute or judicial decision, such action shall have no effect on other provisions and their application, which can be given effect without the invalid or void provision or application, and to this extent the provisions of the Agreement are severable. In the event that any provision of this Agreement is declared invalid or void, the parties agree to meet promptly upon request of the other party in an attempt to reach an agreement on a substitute provision. f. This Agreement is subject to cancellation pursuant to the provisions of A.R.S. § 38-511. 9. Ownership of Improvements. Ownership and title to all materials, equipment and appurtenances installed pursuant to this Agreement shall automatically vest in the Lead Agency upon completion of the Project. 10. Legal Jurisdiction. Nothing in this Agreement shall be construed as either limiting or extending the legal jurisdiction of the Lead Agency or the Authority. 11. No Joint Venture. It is not intended by this Agreement to, and nothing contained in this Agreement shall be construed to, create any partnership, joint venture or employment relationship between the parties or create any employer-employee relationship between the Lead Agency and any Authority employees, or between Authority and any Lead Agency employees. Neither party shall be liable for any debts, accounts, obligations nor other liabilities whatsoever of the other, including (without limitation) the other party's obligation to withhold Social Security and income taxes for itself or any of its employees. 12. No Third Party Beneficiaries. Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not parties to this Agreement or affect the legal liability of either party to the Agreement by imposing any standard of care different from the standard of care imposed by law. 13. Compliance with Laws. The parties shall comply with all applicable federal, state and local laws, rules, regulations, standards and executive orders, without limitation to those designated within this Agreement. a. Anti-Discrimination. Neither party shall discriminate against any employee or client of either party or any other individual in any way because of that person’s age, race, creed, color, religion, sex, sexual orientation, familial status, political affiliation, disability or national origin in the course of carrying out the duties pursuant to this IGA. Both parties shall comply with applicable provisions of Executive Order 75-5, as amended by Executive Order 2009-09 of the Governor of Arizona, which are incorporated into this IGA by reference as if set forth in full herein, including the provisions of A.R.S. § 41-1463. b. Americans with Disabilities Act. This Agreement is subject to all applicable provisions of the Americans with Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36, as well as the Genetic Information Nondiscrimination Act of 2008. . c. Workers’ Compensation. An employee of either party shall be deemed to be an “employee” of both public agencies, while performing pursuant to this Agreement, for RTA IGA Form Rev. April, 2016 7 purposes of A.R.S. ' 23-1022 and the Arizona Workers’ Compensation laws. The primary employer shall be solely liable for any workers’ compensation benefits, which may accrue. Each party shall post a notice pursuant to the provisions of A.R.S. ' 23-906 in substantially the following form: All employees are hereby further notified that they may be required to work under the jurisdiction or control or within the jurisdictional boundaries of another public agency pursuant to an intergovernmental agreement or contract, and under such circumstances they are deemed by the laws of Arizona to be employees of both public agencies for the purposes of workers’ compensation. 14. Waiver. Waiver by either party of any breach of any term, covenant or condition herein contained shall not be deemed a waiver of any other term, covenant or condition, or any subsequent breach of the same or any other term, covenant, or condition herein contained. 15. Force Majeure. A party shall not be in default under this Agreement if it does not fulfill any of its obligations under this Agreement because it is prevented or delayed in doing so by reason of uncontrollable forces. The term “uncontrollable forces” shall mean, for the purpose of this Agreement, any cause beyond the control of the party affected, including but not limited to failure of facilities, breakage or accident to machinery or transmission facilities, weather conditions, flood, earthquake, lightning, fire, epidemic, war, riot, civil disturbance, sabotage, strike, lockout, labor dispute, boycott, material or energy shortage, casualty loss, acts of God, or action or non- action by governmental bodies in approving or failing to act upon applications for approvals or permits which are not due to the negligence or willful action of the parties, order of any government officer or court (excluding orders promulgated by the parties themselves), and declared local, state or national emergency, which, by exercise of due diligence and foresight, such party could not reasonably have been expected to avoid. Either party rendered unable to fulfill any obligations by reason of uncontrollable forces shall exercise due diligence to remove such inability with all reasonable dispatch. 16. Notification. All notices or demands upon any party to this Agreement shall be in writing, unless other forms are designated elsewhere, and shall be delivered in person or sent by mail addressed as follows: The Authority: Mr. Farhad Moghimi, Executive Director Pima Association of Governments 1 E. Broadway, Ste. 401 Tucson, AZ 85701 Town of Oro Valley: Paul Keesler, P.E., Town Engineer 11000 N. La Cañada Drive Oro Valley, Arizona 85737 17. Remedies. Either party may pursue any remedies provided by law for the breach of this Agreement. No right or remedy is intended to be exclusive of any other right or remedy and each shall be cumulative and in addition to any other right or remedy existing at law or in equity or by virtue of this Agreement. 18. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. RTA IGA Form Rev. April, 2016 8 The signature pages from one or more counterpart may be removed from such counterpart and attached to a single instrument. In Witness Whereof, Town of Oro Valley has caused this Agreement to be executed by the Town of Oro Valley, upon resolution of the Mayor and Council attested to by the Town Clerk, and the Authority has caused this Agreement to be executed by its Chair of the Board. REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY __________________________________ ________________ Board Chair Date TOWN OF ORO VALLEY: __________________________________ _________________ Dr. Satish I. Hiremath, Mayor Date ATTEST: __________________________________ _________________ Michael Standish, Town Clerk Date The foregoing Agreement between Town of Oro Valley and the Authority has been approved as to content and is hereby recommended by the undersigned. ______________________________ _____________________________ Mr. Farhad Moghimi, Executive Director Date ______________________________ _____________________________ Daniel G. Sharp, Interim Town Manager Date ATTORNEY CERTIFICATION The foregoing Agreement by and between the Regional Transportation Authority of Pima County and Town of Oro Valley has been reviewed pursuant to A.R.S. Section 11-952 by the undersigned RTA IGA Form Rev. April, 2016 9 who have determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to those parties to the Agreement. Regional Transportation Authority of Pima County: ______________________________ ______________ Thomas Benavidez, Attorney for the Authority Date Town of Oro Valley: _____________ Tobin Sidles, Legal Services Director Date Regional Transportation Authority of Pima County Date: Exhibit: A Item: 1 RTA Resolution: 2017 ‐  1. TIP Project Number: RTA Ballot: #N/A RTA Project ID: 37bh 2. Sponsor: 3. ## 4. RTA Plan Sub‐Element (If Applicable): 5. Project Name: 6. Work Phase(s) Covered by the Exhibit: Studies:‐$                 Planning/Design:80,000$           Right of Way:‐$                 Construction:420,000$         Operations:‐$                 Total:500,000$         7. Project Manager Information (person responsible for Status Reports): Name: Mailing Address City, ST Zipcode 85737 Telephone Number: Email Address: 8. Authorized Representative(s) (will sign & submit pay requests): Name: Mailing Address City, ST Zipcode 85737 Telephone Number: Email Address: Name: Mailing Address City, ST Zipcode Telephone Number: Email Address: 9. 10. jrodriguez@orovalleyaz.gov January 3, 2017 (520) 229‐4872 Jose N. Rodriguez 11000 N. La Cañada Drive 11000 N. La Cañada Drive Jose N. Rodriguez AZ jrodriguez@orovalleyaz.gov #N/ARTA Plan Element: Town of Oro Valley La Cañada and El Conquistador Traffic Signal & Pedestrian  AZ Oro Valley AZ Oro Valley This project consists of installing a traffic signal at La Cañada  Drive and El Conquistador to provide a safe pedestrian  crossing and vehicular movements.   Narrative Description of Project Scope, including improvements to be made and project intent (discuss how project will address problematic areas): Total maximum amount of Authority funding  1 of 2 Regional Transportation Authority of Pima County Date: Exhibit: A Item: 1 RTA Resolution: 2017 ‐  January 3, 2017 11. 12.Project Budget by Funding Source & Phase: RTA Non‐RTA Total Study (DCR/Wildlife Linkages/Value Analysis)= ‐$                  ‐$                  ‐$                     Planning/Design = 80,000$            ‐$                 80,000$               Right of Way = ‐$                 ‐$                  ‐$                    Construction = 420,000$        ‐$                 420,000$           Operations (Transit) = ‐$                 ‐$                  ‐$                    Total = 500,000$         ‐$                 500,000$            13.Project Budget by Funding Source, this exhibit: RTA Non‐RTA Total Study (DCR/Wildlife Linkage/Value Analysis)=‐$                 ‐$                    Planning/Design = 80,000$          80,000$              Right of Way = ‐$                 ‐$                    Construction = 420,000$       420,000$           Operations (Transit) = ‐$                    Total = 500,000$         ‐$                 500,000$            14.Funding Sources (current year dollars): Project  Resources as  outlined in the  Ballot/TIP Resources  Committed  (Includes this  request) Remaining  Resource  Budget RTA ‐$                500,000$         STP ‐$                 ‐$                 12.6% Funds ‐$                    2.6% Funds ‐$                 ‐$                 ‐$                    Impact Fees ‐$                 ‐$                 ‐$                    Pima County Local ‐$                 ‐$                    Town of Marana Local ‐$                 ‐$                    Fare Box Revenue ‐$                 ‐$                 ‐$                    FTA Funds ‐$                 ‐$                 ‐$                    Other (Specify)‐$                 Total Funding Sources:‐$                 500,000$        (500,000)$           15.Estimated completion date of work funded by this IGA:12/01/17 Duration of work covered by this funding request: 500,000$                                             12/01/16 ‐ 12/01/17 500,000$                                             Total maximum Authorized RTA funding for the Project, or Project  component to‐date, including this exhibit.  (If this is an amendment  to an existing contract, please give the requested amended total. allowed for the Project or Project Component,  under this Exhibit: 2 of 2 CALLE BUENA VISTATANGERINE ROADORACLE ROADNARANJA ROADLA CANADALA CHOLLAW. OWL VISTA PLFIRST AVENUELINDA VISTALAMBERT LANEPUSCH VIEW LANE    Town Council Regular Session Item # E. Meeting Date:01/18/2017   Requested by: Bayer Vella  Submitted By:Michael Spaeth, Community Development & Public Works Department:Community Development & Public Works Information SUBJECT: Request for approval of a final plat for the Sanctuary at Silverhawke residential subdivision, located at the northeast corner of Naranja Drive and 1st Avenue RECOMMENDATION: Staff recommends approval of the Final Plat, subject to the minor technical conditions listed in Attachment 1. EXECUTIVE SUMMARY: The purpose of this request is to consider the proposed Final Plat (Attachment 2) for the Sanctuary at Silverhawke residential subdivision located on the northeast corner of Naranja Drive and 1st Avenue (Attachment 3) The Final Plat consists of 44 detached single-family residential lots on approximately 132 acres. The subdivision design has two access points (the first located at the intersection of 1st Avenue and Naranja Drive and the second serving two lots off Palisades Road) and preserves approximately 96 acres of natural open space. The Final Plat has been reviewed and with the minor "housekeeping" conditions listed in Attachment 1, meets all zoning requirements and the Town Council approved Conceptual Site Plan. BACKGROUND OR DETAILED INFORMATION: The Final Plat requires Town Council approval prior to being officially recorded with Pima County. In July 2015, Town Council approved the Conceptual Site Plan for the proposed subdivision. The Final Plat (Attachment 2), with the conditions listed in Attachment 1, conforms with the design components (i.e. lot layout, circulation, open space preservation) of the previous approval. Proposed Improvements  Approximately 132 acres subdivided into 44 lots Minimum lot size: 20,202 square feet Average lot size: 28,709 square feet Maximum building height:  Pitched roof homes: 23 feet per Environmentally Sensitive Lands building height Flexible Design Option Flat roof homes: 18 feet Approximately 96 acres (73%) of open space Several "non-motorized" trails connecting to the future multi-use path along Palisades Road. Previous approvals   2015:    Conceptual Site Plan approved by Town Council 2005:    Special Area policies adopted specific to this site in the General Plan 1994:    Property annexed into the Town FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve the Final Plat for the Sanctuary at Silverhawke subdivision, subject to the conditions listed in Attachment 1, based on a finding that it meets Town requirements and the approved Conceptual Site Plan. OR I MOVE to deny the Final Plat for the Sanctuary at Silverhawke subdivision, based on a finding that ____________. Attachments ATTACHMENT 1 - CONDITIONS OF APPROVAL  ATTACHMENT 2 - APPLICANT SUBMITTAL  ATTACHMENT 3 - SUBJECT PROPERTY MAP     Town Council Regular Session Item # F. Meeting Date:01/18/2017   Requested by: Bayer Vella  Submitted By:Michael Spaeth, Community Development & Public Works Department:Community Development & Public Works Information SUBJECT: Request for approval of a Conceptual Architecture application for the Oro Valley Church of the Nazarene, located at 500 W. Calle Concordia near the northeast corner of Calle Concordia and Calle Buena Vista RECOMMENDATION: The Conceptual Design Review Board has recommended approval, subject to the condition listed in Attachment 1. EXECUTIVE SUMMARY: The purpose of this request is to consider a Conceptual Architecture proposal (Attachment 2) for an expansion of the Oro Valley Church of the Nazarene campus. The church is located on an approximately 9-acre property at the northeast corner of Calle Concordia and Calle Buena Vista (Attachment 3). The proposal entails an approximately 25,000 sq.ft. building expansion. The majority of the new area (23,500 sq.ft.) will be used as a gathering space for children and Sunday School classrooms. The remainder (1,600 sq.ft) is planned as a choir/music room. The design represents a southwest contemporary architectural style which includes:  Earth tone colors and materials including brick and stucco to match the existing buildings; Varied roof and wall planes Cornicing and trellises. The request is in conformance with the Town's Design Principles and applicable Design Standards. The Conceptual Design Review Board (CDRB) considered the applicant's proposal on December 13, 2016 and has recommended approval, subject to the condition listed in Attachment 1. BACKGROUND OR DETAILED INFORMATION: The church campus is located on the northeast corner of Calle Concordia and Calle Buena Vista (Attachment 3) in the Linda Vista Citrus Tracks subdivision. The property is surrounded by large-lot residential to the north, west and east (a property owned by the Church) and medium-density residential to the south.   Existing Site Conditions  Approximately 9 acres in size Several existing structures which make-up the Church campus  Proposed Improvements   25,000 square foot building expansion  23,5000 square feet as gathering space for children including Sunday school classrooms 1,600 as a choir/music room Approvals to Date  1937: Linda Vista Citrus Tracts Subdivision Plat approved 2001: Development Plan (Phase 1 and 2) approved by Town Council 2003: Phase 1 architecture approved Having been built over a number of years, the Church campus includes several variations of desert southwest architectural styles. Though the existing buildings vary, they have consistent colors and materials. The applicant’s proposal draws upon this established design theme and utilizes several colors and materials found throughout the site. As such, the proposed building is compatible with the surrounding development and the larger church property. Conceptual Architectural Design Principles and Design Standards review   The Zoning Code establishes Design Principles and Design Standards to evaluate architectural projects. A summary of the project's conformance with each is provided below and a more extensive evaluation is provided in Attachment 4. The proposed architecture represents a contemporary southwest style design that incorporates desert tones, hues and materials. The predominant external materials are brick and stucco that are similar to the surrounding structures within the campus. The height and mass of the proposed buildings are appropriate to the area and will not impact existing views of the Catalina's. The proposed architecture provides significant façade articulation through the use of several elements, including varied roof lines, wall articulation, material and color variation.  Mechanical equipment will not be visible from nearby residences or streets as the equipment will be located behind parapet walls. Furthermore, a condition has been included in Attachment 1 requiring the rooftop mounted equipment to be painted to match the roof to further minimize any potential visual impacts. Public Participation   A neighborhood meeting is not required by the Zoning Code.   Public Notice has been provided as follows:  Posting at Town Hall Posting on the Town website All affected HOA's The Conceptual Design Review Board (CDRB) considered the applicant's proposal on December 13, 2016 and has recommended approval subject to the condition listed in Attachment 1. The CDRB staff report and draft minutes are included as Attachments 5 and 6 respectively. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve the Oro Valley Church of the Nazarene Conceptual Architecture, subject to the condition listed in Attachment 1, based on a finding it is in conformance with the Zoning Code.  OR   I MOVE to deny the Oro Valley Church of the Nazarene Conceptual Architecture finding that _________________________.   Attachments ATTACHMENT 1 - CONDITION OF APPROVAL  ATTACHMENT 2 - APPLICANT SUBMITTAL  ATTACHMENT 3 - SUBJECT PROPERTY MAP  ATTACHMENT 4 - DESIGN PRINCIPLES AND DESIGN STANDARDS ANALYSIS  ATTACHMENT 5 - CDRB STAFF REPORT  ATTACHMENT 6 - CDRB MEETING MINTUES  ATTACHMENT 1 ORO VALLEY CHURCH OF THE NAZARENE CONCEPTUAL ARCHITECTURE CONDITIONS OF APPROVAL Planning Conditions 1. All rooftop mounted mechanical equipment shall be painted to match the roof color. CHURCH OF THE NAZARENEPROPOSED EXPANSION500 W Calle ConcordiaOro Valley, AZ 85704DANIEL COOK ARCHITECT │ 2909 WASHINGTON BLVD - OGDEN, UT 84401PH: 800-552-7137 │ www.BGWSERVICES.comCOVER SHEETSHEET TITLE:SHEET NUMBER: DO NOT SCALE DRAWING CHURCH OF THE NAZARENE PROPOSED EXPANSION 500 W Calle Concordia Oro Valley, AZ 85704 CHURCH OF THE NAZARENEPROPOSED EXPANSION500 W Calle ConcordiaOro Valley, AZ 85704DANIEL COOK ARCHITECT │ 2909 WASHINGTON BLVD - OGDEN, UT 84401PH: 800-552-7137 │ www.BGWSERVICES.comSITE PLANA0SHEET TITLE:SHEET NUMBER: DO NOT SCALE DRAWING CHILDREN'S ADDITION - 23,124 sq ft PROPOSED EXPANSION EXISTING BUILDING NEW MUSIC BUILDING EXISTING BUILDING TO REMAIN EXISTING PARKING TO REMAIN PROPOSED PARKING CALLE CONCORDIACALLE BUENA VISTAPROPOSED PARKING 1 SITE DIAGRAM CHURCH OF THE NAZARENEPROPOSED EXPANSION500 W Calle ConcordiaOro Valley, AZ 85704DANIEL COOK ARCHITECT │ 2909 WASHINGTON BLVD - OGDEN, UT 84401PH: 800-552-7137 │ www.BGWSERVICES.comFLOOR PLANA1SHEET TITLE:SHEET NUMBER: DO NOT SCALE DRAWING10'-­‐0"10'-­‐0"1 A5 1 A5 1 A2 2 A2 3 A2 4 A3 5 A3 COFFEE SHOP PATIO PATIO (SEE SITE PLAN) GRILLS (STUBBED GAS) SOUND/ WELCOMEDIGITAL DISPLAYSOVERHEAD SECTIONAL DOORSWATER FEATUREMINISTRY KIOSKS B A:  201SqFt G A:  212SqFt RR A:  42SqFt RR A:  42SqFt 6TH GRADE A:  539SqFt PRE-K A:  561SqFt K A:  557SqFt RR A:  54SqFt QUIET/ STORY ROOM A:  201SqFt RESOURCE/STG A:  410SqFt 5TH GRADE A:  539SqFt 4TH GRADE A:  539SqFt3RD GRADE A:  539SqFt 2ND GRADE A:  539SqFt 1ST GRADE A:  535SqFt PLAY AREA A:  897SqFt CORRIDOR A:  2,584SqFt 4 YR A:  560SqFt LARGE GROUP A:  2,022SqFtPLATFORM A:  293SqFt STG. A:  71SqFt STG. A:  71SqFt QUIET/ STORY ROOM A:  196SqFt GROSS MOTOR ROOM A:  302SqFt JAN A:  136SqFt RR A:  65SqFt M A:  322SqFt W A:  547SqFt STG. A:  82SqFt STG. A:  82SqFt KITCHEN A:  633SqFt PANTRY A:  80SqFt VOLUNTEER LOUNGE A:  195SqFt ADULT RR A:  57SqFt STG. A:  43SqFt STG. A:  54SqFt AV STG. A:  93SqFt 3RD PLACE A:  7,776SqFt CHECK-IN A:  1,032SqFt 43'-5 1/2"6 A3 7 A3 6 A3 OVCN MUSIC ADDITION 1672sf SIM. OPP. R.R. AREA: 41SqFt STORAGE AREA: 383SqFt CHOIR AREA: 1,093SqFt 1 FIRST FLOOR SCALE: 1/32" = 1'-0" CHURCH OF THE NAZARENEPROPOSED EXPANSION500 W Calle ConcordiaOro Valley, AZ 85704DANIEL COOK ARCHITECT │ 2909 WASHINGTON BLVD - OGDEN, UT 84401PH: 800-552-7137 │ www.BGWSERVICES.comELEVATIONSA2SHEET TITLE:SHEET NUMBER: DO NOT SCALE DRAWING 122'-0" 120'-6"4 METAL VIGAS (TYP.) (SEE DETAIL 4/A5) SOLDIER COURSE BRICK (SEE DETAIL 3/A5) LOW-E GLASS (TYP.) CLEAR ANODIZED ALUM. STOREFRONT LOW-E GLASS (TYP.) SIGNAGE FOR ILLUSTRATIVE PURPOSES ONLY PARAPET CAP (SEE DETAIL 2/A5)T.O. PARAPET T.O. PARAPET EXISTING BUILDING100'-0" 111'-0" 118'-0" 121'-0" 1 2 3 4 METAL VIGAS (TYP.) T.S. TRELLIS PRECAST CONCRETE CAP (TYP.) PARAPET CAP (SEE DETAIL 2/A5) CLEAR ANODIZED ALUM. STOREFRONT LOW-E GLASS (TYP.)T.O. PARAPET T.O. PARAPET GRADE EXISTING BUILDINGT.O. STOREFRONT 100'-0" 118'-0" 121'-0" 4 42 1 METAL VIGAS (TYP.) (SEE DETAIL 4/A5) PRECAST CONCRETE CAP (TYP.) SOLDIER COURSE BRICK (SEE DETAIL 3/A5) PARAPET CAP (SEE DETAIL 2/A5) CLEAR ANODIZED ALUM. STOREFRONT LOW-E GLASS (TYP.) T.O. PARAPET T.O. PARAPET GRADE 1 2 3 4 5 6 BRICK (MATCH EXISTING) STUCCO (MATCH EXISTING) RED STUCCO BLACK STUCCO T.S. TRELLIS VIGAS CLEAR ANODIZED ALUMINIUM STOREFRONT LRV = 78%LRV = 61%LRV = 88%LRV = 92%LRV = 66%LRV = 63%1 SOUTH ELEVATION 2 SOUTHWEST ELEVATION 3 WEST ELEVATION CHURCH OF THE NAZARENEPROPOSED EXPANSION500 W Calle ConcordiaOro Valley, AZ 85704DANIEL COOK ARCHITECT │ 2909 WASHINGTON BLVD - OGDEN, UT 84401PH: 800-552-7137 │ www.BGWSERVICES.comELEVATIONSA3SHEET TITLE:SHEET NUMBER: DO NOT SCALE DRAWING 100'-0" 103'-0" 118'-0" 42 1 METAL VIGAS (TYP.) (SEE DETAIL 4/A5) PRECAST CONCRETE CAP (TYP.) SOLDIER COURSE BRICK (SEE DETAIL 3/A5) 4 PARAPET CAP (SEE DETAIL 2/A5) T.O. PARAPET GRADE B.O. WIND. 100'-0" 113'-0" 118'-0" 121'-0" 1 3 METAL VIGAS (TYP.) (SEE DETAIL 4/A5)SOLDIER COURSE BRICK (SEE DETAIL 3/A5) PARAPET CAP (SEE DETAIL 2/A5) CLEAR ANODIZED ALUM. STOREFRONT LOW-E GLASS (TYP.) T.S. TRELLIS T.O. PARAPET T.O. PARAPET T.O. TRELLIS GRADE 1 2 3 4 5 6 BRICK (MATCH EXISTING) STUCCO (MATCH EXISTING) RED STUCCO BLACK STUCCO T.S. TRELLIS VIGAS CLEAR ANODIZED ALUMINIUM STOREFRONT LRV = 78%LRV = 61%LRV = 88%LRV = 92%LRV = 66%LRV = 63%118'-0" 1 MATCH EXISTING BRICK/COURSING OF ADJACENT BUILDING WALLS T.O. PARAPET EXISTING BUILDING118'-0" 1 MATCH EXISTING BRICK/COURSING OF ADJACENT BUILDING WALLS DOOR TO MATCH EXISTING T.O. PARAPET EXISTING BUILDINGEXISTING BUILDING4 NORTH ELEVATION 5 NORTH ELEVATION 6 MUSIC BUILDING ELEVATION 7 MUSIC BUILDING ELEVATION CHURCH OF THE NAZARENEPROPOSED EXPANSION500 W Calle ConcordiaOro Valley, AZ 85704DANIEL COOK ARCHITECT │ 2909 WASHINGTON BLVD - OGDEN, UT 84401PH: 800-552-7137 │ www.BGWSERVICES.comRENDERINGSA4SHEET TITLE:SHEET NUMBER: DO NOT SCALE DRAWING BRICK (MATCH EXISTING) STUCCO (MATCH EXISTING) RED STUCCO BLACK STUCCO T.S. TRELLIS VIGAS CLEAR ANODIZED ALUMINIUM STOREFRONT LRV = 78%LRV = 61%LRV = 88%LRV = 92%LRV = 66%LRV = 63%PERSPECTIVE VIEW (VIEW FROM SOUTH) PERSPECTIVE VIEW (VIEW FROM SOUTHWEST) PERSPECTIVE VIEW (VIEW FROM NORTH) CHURCH OF THE NAZARENEPROPOSED EXPANSION500 W Calle ConcordiaOro Valley, AZ 85704DANIEL COOK ARCHITECT │ 2909 WASHINGTON BLVD - OGDEN, UT 84401PH: 800-552-7137 │ www.BGWSERVICES.comSITE SECTION &DETAILSA5SHEET TITLE:SHEET NUMBER: DO NOT SCALE DRAWING 128'-0" LARGE GROUP PLAY AREA CLASSROOM 34'-0"34'-0"34'-0"60'-0" GREEN SPACE GREEN SPACEPARKING LOTSIDEWALK STRUCTUREROOF TOP UNITS 121'-0"118'-0"4"6"3/8"24GA PRE-FINISHED CAP FLASHING (CONT.) TWO BEADS CONT. SEALANT IN EA. SIDE DRIP EDGE BOTH SIDES 4" (MIN) BOTH SIDES WRAP ROOF MEMBRANE UP AND UNDER PARAPET CAP SEALANT BRICK SILL BRICK SOLDIER COURSE STUCCO FINISH SEALANT VINYL WINDOW 1'-6"10" METAL WRAPPED VIGA METAL FLASHING 1 SITE SECTION 2 PARAPET DETAIL 3 SOLDIER COURSE DETAIL 4 VIGA DETAIL ROOFTOP UNITS PAINTED TO MATCH ROOFTOP CHURCH OF THE NAZARENEPROPOSED EXPANSION500 W Calle ConcordiaOro Valley, AZ 85704DANIEL COOK ARCHITECT │ 2909 WASHINGTON BLVD - OGDEN, UT 84401PH: 800-552-7137 │ www.BGWSERVICES.comSITE PHOTOSA6SHEET TITLE:SHEET NUMBER: DO NOT SCALE DRAWING A A EXISTING BUILDING EXISTING BUILDING PROPOSED LOCATION B B C D E F PROPOSED LOCATION CHURCH OF THE NAZARENEPROPOSED EXPANSION500 W Calle ConcordiaOro Valley, AZ 85704DANIEL COOK ARCHITECT │ 2909 WASHINGTON BLVD - OGDEN, UT 84401PH: 800-552-7137 │ www.BGWSERVICES.comSITE PHOTOSA7SHEET TITLE:SHEET NUMBER: DO NOT SCALE DRAWING C EXISTING BUILDING D E EXISTING BUILDING F EXISTING BUILDING PROPOSED LOCATION PROPOSED LOCATION PROPOSED LOCATION SUBJECT PROPERTY MAP ORO VALLEY CHURCH OF THE NAZARENE (OV1602761) Attachment 3 ATTACHMENT 1 ORO VALLEY CHURCH OF THE NAZARENE DESIGN PRINCIPLES AND STANDARDS ANALYSIS Conceptual Architectural Design Principles, Section 22.9.D.5.b The Zoning Code establishes Design Principles to evaluate architectural projects. An evaluation of the applicant’s proposal with these Design Principles (in italics) is provided below: Design: building architectural design shall be appropriate for the climate and characteristics of the Sonoran Desert, including indigenous and traditional textures, colors, and shapes found in and around Oro Valley. All development shall maintain and strengthen the high quality of design exemplified in Oro Valley through project creativity and design excellence. The proposed architecture represents a contemporary southwest style design that incorporates desert tones, hues and materials. The predominant exter nal materials will be brick and stucco similar to the surrounding structures found elsewhere on campus. The design provides additional variety by incorporating trellising, lentils and accented “pop-outs” on three corners of the main expansion building. To provide “four-sided” architecture, a condition has been included in Attachment 1 to require the “pop-outs” on all four corners. Scale, height and mass: building scale, height and mass shall be consistent with the town - approved intensity of the site, designated scenic corridors, and valued mountain views. Buildings shall be designed to respect the scale of adjoining areas and should mitigate the negative and functional impacts that arise from scale, bulk and mass. The height and mass of the proposed buildings are appropriate to the area. Heights of the expansion vary between 18 and 22 feet, well below the height of the existing sanctuary at 29 feet. The proposed buildings are located in parts of the campus that are screened from adjacent roadways by the existing structures and mature vegetation. The applicant’s proposal will not impact existing views toward the Catalina’s. Façade articulation: all building facades shall be fully articulated, including variation in building massing, roof planes, wall planes, and surface articulation. Architectural elements including, but not limited to; overhangs, trellises, projections, awnings, insets, material, and texture shall be used to create visual interest that contribute to a building’s character. The proposed architecture provides significant façade articulation through the use of several elements, including:  Varied roof lines  Wall articulation  Material variation  Color variation Screening: building design and screening strategies shall be implemented to con ceal the view of loading areas, refuse enclosures, mechanical equipment, appurtenances, and utilities from adjacent public streets and neighborhoods. Mechanical equipment will not be visible from nearby residences or streets as the equipment will be located behind parapet walls. A condition has been included in Attachment 1 requiring the rooftop mounted equipment to be painted to match the roof to further minimize any potential visual impacts. Addendum “A” Design Standards The proposed models are in conformance with the Design Standards by providing significant façade articulation, roofline variation, a varied color and material palette, surface articulations and design elements which are consistent with the modern southwest style architecture. Conceptual Architecture Conceptual Design Review Board Staff Report PROJECT: Oro Valley Church of the Nazarene CASE NUMBER: OV1602761 MEETING DATE: December 13, 2016 AGENDA ITEM: 3 STAFF CONTACT: Michael Spaeth, Senior Planner mspaeth@orovalleyaz.gov; (520) 229-4812 Applicant: David Tyson, BGW Architects Request: Conceptual Architecture for proposed Church expansion Location: 500 W. Calle Concordia Recommendation: Recommend approval, subject to conditions in Attachment 1 SUMMARY: The purpose of this request is to consider a conceptual architecture proposal (Attachment 2) for an expansion of the Oro Valley Church of the Nazarene campus. The site is located on an approximately 9 acre property at the northeast corner of Calle Buena Vista and Calle Concordia (Attachment 3). The proposed Conceptual Architecture includes the following:  25,000 square foot building expansion o 23,5000 square feet as gathering space for children and school; o 1,600 as a choir/music room The proposed architecture represents a southwest contemporary design that incorporates desert colors and elements. It features predominantly earth tone colors with brick and stucco matching the existing buildings on campus. The design also includes varied rooflines, cornicing and trellises. The proposal is complimentary to the existing buildings on the site. The proposed Conceptual Architecture is in conformance with the Town’s Design Principles and applicable design standards. BACKGROUND: OV1602761 Oro Valley Church of the Nazarene Conceptual Architecture Page 2 of 4 Conceptual Design Review Board Staff Report The church campus is located on the northeast corner of Calle Concordia and Calle Buena Vista (Attachment 3) in the Linda Vista Citrus Tracks subdivision. The property is surrounded by large-lot residential to the north, west and east (a property owned by the Church) and medium-density residential to the south. Existing Site Conditions  Lot size: Approximately 9 acres  Several existing structures which make-up the Church campus Proposed Improvements  25,000 square foot building expansion o 23,5000 square feet as gathering space for children including a playground o 1,600 as a choir/music room Approvals to Date  1937: Linda Vista Citrus Tracks Subdivision Plat approved  2001: Development Plan (Phase 1 and 2) approved  2003: Phase 1 architecture approved DISCUSSION/ANALYSIS: Having been built over a number of years, the Church campus includes several variations of desert southwest architectural styles. Though the existing buildings vary, they have consistent colors and materials to ensure a harmonious campus. The applicant’s proposal draws upon this established design theme and utilizes several colors and materials found throughout the site. As such, the proposed building is compatible with the surrounding development and larger Church property. Conceptual Architectural Design Principles, Section 22.9.D.5.b The Zoning Code establishes Design Principles to evaluate architectural projects. An evaluation of the applicant’s proposal with these Des ign Principles (in italics) is provided below: Design: building architectural design shall be appropriate for the climate and characteristics of the Sonoran Desert, including indigenous and traditional textures, colors, and shapes found in and around Oro Valley. All development shall maintain and strengthen the high quality of design exemplified in Oro Valley through project creativity and design excellence. The proposed architecture represents a contemporary southwest style design that incorporates desert tones, hues and materials. The predominant exter nal materials will be brick and stucco similar to the surrounding structures found elsewhere on campus. The design provides additional variety by incorporating trellising, lentils and accented “pop-outs” on three corners of OV1602761 Oro Valley Church of the Nazarene Conceptual Architecture Page 3 of 4 Conceptual Design Review Board Staff Report the main expansion building. To provide “four-sided” architecture, a condition has been included in Attachment 1 to require the “pop-outs” on all four corners. Scale, height and mass: building scale, height and mass shall be consistent with the town - approved intensity of the site, designated scenic corridors, and valued mountain views. Buildings shall be designed to respect the scale of adjoining areas and should mitigate the negative and functional impacts that arise from scale, bulk and mass. The height and mass of the proposed buildings are appropriate to the area. Heights of the expansion vary between 18 and 22 feet, well below the height of the existing sanctuary at 29 feet. The proposed buildings are located in parts of the campus that are screened from adjacent roadways by the existing structures and mature vegetation. The applicant’s proposal will not impact existing views toward the Catalina’s. Façade articulation: all building facades shall be fully articulated, including variation in building massing, roof planes, wall planes, and surface articulation. Architectural elements including, but not limited to; overhangs, trellises, projections, awnings, insets, material, and texture shall be used to create visual interest that contribute to a building’s character. The proposed architecture provides significant façade articulation through the use of several elements, including:  Varied roof lines  Wall articulation  Material variation  Color variation Screening: building design and screening strategies shall be implemented to con ceal the view of loading areas, refuse enclosures, mechanical equipment, appurtenances, and utilities from adjacent public streets and neighborhoods. Mechanical equipment will not be visible from nearby residences or streets as the equipment will be located behind parapet walls. A condition has been included in Attachment 1 requiring the rooftop mounted equipment to be painted to match the roof to further minimize any potential visual impacts. Design Standards Analysis The proposed models are in conformance with the Design Standards by providing significant façade articulation, roofline variation, a varied color and material palette, surface articulations and design elements which are consistent with the modern southwest style architecture. PUBLIC PARTICIPATION: A neighborhood meeting is not required by the Zoning Code. Public Notice has been provided as follows: OV1602761 Oro Valley Church of the Nazarene Conceptual Architecture Page 4 of 4 Conceptual Design Review Board Staff Report  Posting at Town Hall  Posting on the Town website  All affected HOAs CONCLUSION/RECOMMENDATION: Based on the finding that the request is consistent with the Design Principles and applicable Design Standards it is recommended the Board take the following action: Recommend approval to Town Council of the Oro Valley Church of the Nazarene Conceptual Architecture, subject to the condition in Attachment 1. SUGGESTED MOTIONS: I MOVE to recommend approval of the Oro Valley Church of the Nazarene Conceptual Architecture. OR I MOVE to recommend denial of the Oro Valley Church of the Nazarene Conceptual Architecture finding that __________________________________. ATTACHMENTS: 1. Conditions of Approval 2. Applicant Submittal 3. Location map ___________________________ Bayer Vella, Planning Manager December 13, 2016 Conceptual Design Review Board Page 1 of 5 MINUTES ORO VALLEY CONCEPTUAL DESIGN REVIEW BOARD REGULAR SESSION DECEMBER 13, 2016 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Vice Chair Wyckoff called the December 13, 2016, Regular Session of the Oro Valley Conceptual Design Review Board to order at 6:00 pm. ROLL CALL PRESENT: Bruce Wyckoff, Vice Chair Sarah Chen, Member Hal Linton, Member Jacob Herrington, Member Kit Donley, Member EXCUSED: Dick Eggerding, Chair Nathan Basken, Member ALSO PRESENT: Joe Andrews, Chief Civil Deputy Attorney PLEDGE OF ALLEGIANCE Vice Chair Wyckoff led the members of the Board and Audience in the Pledge of Allegiance. CALL TO AUDIENCE There were no speaker requests. 3. DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSED CONCEPTUAL ARCHTIECTURE FOR AN EXPANSION OF THE ORO VALLEY CHURCH OF THE NAZARENE CAMPUS LOCATED ON THE NORTHEAST CORNER OF CALLE BUENA VISTA AND CALLE CONCORDIA, OV1602761 Michael Spaeth, Senior Planner, provided a presentation that included the following: - Location Map - Conceptual Architecture December 13, 2016 Conceptual Design Review Board Page 2 of 5 - Proposed Expansion - Conceptual Architecture Colors and Materials - Existing Buildings David Tyson, BGW Architects, representing the applicant, provided a presentation that included the following: - Proposed expansion - Architectural styles Key topics raised by the Board: - Sunday school verification and classroom organization - Parking - Equipment painting - Drainage - Public safety - Solar system Vice Chair Wyckoff opened the Public Hearing. There were no speaker requests. Vice Chair Wyckoff closed the Public Hearing. MOTION: A motion was made by Kit Donley, Member and seconded by Sarah Chen, Member to recommend approval of the Oro Valley Church of the Nazarene Conceptual Architecture, with the additional amendment in Attachment 1. MOTION carried, 5-0. ADJOURNMENT MOTION: A motion was made by Jacob Herrington, Member and seconded by Hal Linton, Member to adjourn the Conceptual Design Review Board at 7:30 pm. MOTION carried, 5-0.    Town Council Regular Session Item # G. Meeting Date:01/18/2017   Requested by: Mayor Hiremath & Councilmember Hornat  Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Cancellation of the February 1, 2017 regular Town Council meeting RECOMMENDATION: N/A EXECUTIVE SUMMARY: At its regular meeting on December 7, 2016, the Council approved the 2017 regular Town Council meeting schedule, which included a regular meeting scheduled for February 1, 2017. Currently, there is no business scheduled for the February 1st regular Town Council meeting. In the event that the Town Council would like to cancel the February 1st regular Town Council meeting, the Town Council must take formal action. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to cancel the February 1, 2017 regular Town Council meeting. Attachments No file(s) attached.    Town Council Regular Session Item # H. Meeting Date:01/18/2017   Requested by: Amanda Jacobs Submitted By:Amanda Jacobs, Town Manager's Office Department:Town Manager's Office Information SUBJECT: Council approval of M3S Sports' request for in-kind support for the Arizona Distance Classic RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: In fall 2010, Council expressed an interest in establishing a funding policy, apart from the Town’s Community Funding policy, for special events that stimulate local economic development. To address this request, staff enhanced the Town’s existing Special Events policy to include requests for in-kind support from event coordinators up to 50%. Council directed staff to provide flexibility and 100% in-kind support for major/signature events that have a significant economic impact in Oro Valley. BACKGROUND OR DETAILED INFORMATION: The 14th Annual Arizona Distance Classic will be held in Oro Valley on March 26, 2017. The event includes the Valley of Gold Half Marathon (13.1 miles), the Quarter Marathon (6.55 miles), 5k and the Town of Oro Valley Kids Fun Run. The start and finish for all events will be at Roche Tissue Diagnostics (RTD), known locally as Ventana Medical Systems. Last year, the event attracted 1,120 people with a total direct spending of $200,816.72.  The purpose of the Arizona Distance Classic is to provide a world class event to celebrate the active lifestyle in Oro Valley, and all residents are encouraged to participate or volunteer at the event. The Hilton El Conquistador Golf & Tennis Resort is the host resort and is an event partner with RTD, Northwest Medical Center, Fleet Feet Sports, the Town of Oro Valley, the Greater Oro Valley Chamber of Commerce and Visit Tucson. FISCAL IMPACT: The total in-kind support for the Arizona Distance Classic is estimated to be $8,937. SUGGESTED MOTION: I MOVE to (approve or deny) 100% in-kind support for the Arizona Distance Classic. Attachments No file(s) attached.    Town Council Regular Session Item # I. Meeting Date:01/18/2017   Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: Appointment to the Parks and Recreation Advisory Board (PRAB) and the Stormwater Utility Commission (SWUC) RECOMMENDATION: The selection committee for the Parks and Recreation Advisory Board recommends Joseph Erceg for an unexpired term ending December 31, 2018.  The selection committee for the Stormwater Utility Commission recommends Michael DeSantis for an unexpired term ending December 31, 2018. EXECUTIVE SUMMARY: The PRAB selection committee has conducted interviews to fill a vacancy on the PRAB. PRAB Council liaison Councilmember Snider, PRAB Chair Adam Wade and PRAB staff liaison Kristy Diaz-Trahan were members of the selection committee. Mr. Erceg is recommended for the vacant seat, and his application is attached for review. The SWUC selection committee has conducted interviews to fill a vacancy on the SWUC. SWUC Council liaison Councilmember Hornat, SWUC Vice Chair Jim Mikolaitis and SWUC staff liaison Mike Todnem were members of the selection committee. Mr. DeSantis is recommended for the vacant seat, and his application is attached for review. All unsuccessful candidates will be notified via letter from the Council liaison and will be advised that their applications will be kept of file for two (2) years.  BACKGROUND OR DETAILED INFORMATION: The requests for appointment and the applications for the prospective new board and commission members are attached.  FISCAL IMPACT: N/A N/A SUGGESTED MOTION: I MOVE to (approve or deny) the appointment of Joseph Erceg to the Parks and Recreation Advisory Board and Michael DeSantis to the Stormwater Utility Commission for terms expiring December 31, 2018.  Attachments Erceg Application  DeSantis Application     Town Council Regular Session Item # 1. Meeting Date:01/18/2017   Requested by: Rosevelt Arellano  Submitted By:Rosevelt Arellano Community Development & Public Works Department:Community Development & Public Works Information SUBJECT: COURTESY REVIEW OF THE CONCEPTUAL SITE PLAN AND ARCHITECTURE FOR THE LEMAN CHARTER SCHOOL LOCATED NEAR THE NORTHWEST CORNER OF LA CAÑADA DRIVE AND TANGERINE ROAD (This item is for information purposes only and no action will be taken on this item) RECOMMENDATION: The proposed charter school does not have a recommendation because it is exempt from zoning by state law. To improve the project’s compatibility with the surrounding area, staff has requested that the applicant consider incorporating the design suggestions in Attachment 1. EXECUTIVE SUMMARY: The applicant has agreed to a courtesy review of the Conceptual Site Plan and Architecture for the Leman Charter School (grades K- 8), which is located near the northwest corner of La Cañada Drive and Tangerine Road in the northern portion of the future Miller Ranch Development (Attachment 2). The site plan design (Attachment 3) proposes the following:  66,000 sf building for 700 students (phase 1) 32,000 sf building for an additional 400 students (phase 2) Two access points on La Cañada Drive The proposed architecture (Attachment 3) contains:  Modern Southwestern style architecture which is consistent with a tech park development Building height of 2-story, up to 32’, 8” Several colors and materials, including stucco finish, metal roof and brick veneer Town Council typically makes determinations on Conceptual Design applications with the goal of ensuring community fit. In this case, the review is an opportunity for the Council and the public to learn about the project and have questions answered, as charter schools are exempt from the Town's design review process. The project is, however, required to meet the Town’s public safety requirements related to building, drainage and traffic (e.g., connection to La Cañada Drive). The Engineering Staff is currently reviewing the project’s traffic report to address potential onsite and offsite traffic impacts. This review will help ensure the school has sufficient onsite queuing so that motorists are not idling in La Cañada Drive during peak hours. Staff will provide an update on the traffic report at the January 18 Town Council meeting. It is worth noting that the applicant has done a good job working with staff and meets 90% of the Zoning Code. At the December 13, 2016, Conceptual Design Review Board meeting the applicant agreed to address a previous zoning concern related to screening the rooftop mechanical equipment because it is within the project budget. Additionally, the applicant has addressed the neighbors’ concerns with outdoor lighting and screening the development along the north property line.   BACKGROUND OR DETAILED INFORMATION: Land Use Context:   The property is vacant and has a zoning designation of Technological Park (T-P). The existing land use and zoning for the surrounding area are provided in Attachments 2 and 4.   Approvals-To-Date:  2004: Major General Plan Amendment to Commerce Office Park 2007: Rezoning to Technological Park (T-P) 2010: Master Development Plan 2012 to 2016: Master Development Plan Extensions Existing Site Conditions:  8.6-acres Property is vacant One access point on La Cañada Drive Proposed Improvements: The site plan design (Attachment 3) proposes the following:  Phase 1  66,000 sf building 2-stories, up to 32’ 8” in height 36 classrooms, offices, cafeteria, gym, playground and parking areas Add a second access point on La Cañada Drive Add a second access point on La Cañada Drive Phase 2  32,000 sf building 2-story, up to 32’ 8” in height 20 classrooms, offices and meeting space The proposed architecture (Attachment 3) contains:  Modern Southwestern style architecture which is consistent with a tech park development Façade articulation and fenestration Several colors and materials, including stucco finish, copper metal roof and brick veneer Conceptual Site Plan Review:   The applicant has worked extensively with staff on the proposed site plan design (Attachment 3). After several site plan revisions, the proposed charter school meets 90% of the Zoning Code (e.g., building setbacks, parking dimensions, building height, landscape bufferyards, parking islands, etc.).   The proposed site plan does not meet the parking and screening requirements of the Zoning Code as shown in the table below. The purpose of these provisions is to improve the project’s compatibility with the surrounding area.    Zoning Provisions Required Proposed Total number of parking spaces 288 spaces 219 spaces Screen walls 5' tall wall along north and east property lines; 3.5' tall wall along west property line None The applicant’s proposal to provide 69 less parking spaces may create an overflow of parking into the adjacent streets and future tech park development. To avoid potential parking issues and traffic hazards, the applicant was asked to consider installing at least 40 additional parallel parking spaces along the west property line.   To address the parking concern, the applicant has informed the CDRB and staff that the proposed loading areas will be used as additional parking spaces during major school events (e.g., assemblies, fundraisers, plays, etc.).   With regards to screening, the applicant was also asked to consider providing the following perimeter walls to improve the project’s compatibility with the surrounding area:  5’ tall block wall along the west and north property lines will reduce the visibility of vehicles during drop-off/pick-up hours for nearby residents 3.5’ tall block wall along the east property line will minimize vehicle headlight pollution into La Cañada Drive In response, the applicant has informed the CDRB and staff that dense vegetation will be installed in the adjacent landscape bufferyards abutting the residential properties and La Cañada Drive.   Conceptual Architecture Review:   The Conceptual Architecture (Attachment 3) has been reviewed and is in conformance with the Design Review Principles. A complete analysis is provided in the CDRB staff report Attachment 5.   Conceptual Design Review Board   A courtesy review of the Conceptual Site Plan and Architecture was provided at the December 13, 2016 Conceptual Design Review Board meeting. The main topics discussed at the meeting included incorporating the design suggestions in Attachment 1, outdoor lighting, and screening the parking and drive aisles.   In response to the neighbor’s concern for lighting and screening, the applicant proposes to 1) use LED and fully-shielded lights, 2) install no lights in the northern portion of the development (playground area) and 3) provide dense vegetation along the northern property line. The CDRB staff report and draft meeting minutes are provided as Attachments 5 and 6, respectively. FISCAL IMPACT: N/A SUGGESTED MOTION: No action is necessary on this agenda item.   Attachments Attachment 1 - Requested Design Considerations  Attachment 2 - Location Map  Attachment 3 - Application  Attachment 4 - Zoning Map  Attachment 5 - CDRB Staff Report  Attachment 6 - Draft CDRB Meeting Minutes  Requested Design Considerations Leman Charter Schoool Attachment 1 1. A five (5) foot masonry screen wall should be constructed on the north and western boundary of the project to screen drop off/pick areas for the charter school. The wall should be architecturally integrated with the building design and shall include vertical and horizontal offsets every 200 feet for visual interest. 2. A three and one-half (3.5) foot wall should be constructed on the eastern property line to shield headlights from La Canada Drive. 3. Forty (40) additional parking spaces should be provided along the west property line. REQUESTED DESIGN CONSIDERATIONS LEMAN CHARTER SCHOOL (OV1603039) Attachment 1 LOCATION MAP LEMAN CHARTER SCHOOL (OV1603039) Attachment 2 LEMAN ACADEMY OF EXCELLENCE AT MILLER RANCH ORO VALLEY, AZ October 21, 2016 DESIGN REVIEW SUBMITAL FOR: PROJECT DESCRIPTION: The proposed project is Leman Academy of Excellence, a public Pre-K thru 8th grade charter school. The site is an 8.6-acre parcel in the Miller Ranch Planed Development. Phase I will comprise roughly 66,000 GSF with 36 classrooms on two levels, a main commons building, secure entrance lobby, offices, meeting rooms, cafeteria, gym and performance platform. Phase I is being developed for up to 700 students and a later Phase II for a total of up to 1,100 students. ARCHITECTURAL DESIGN STRATEGY: The building takes cues from its surrounding landscape to reflect the colors of the desert. The large standing seam metal roofs are copper toned and earth tones clad the walls. A selective use of blue is also implemented to accentuate the pop outs and reflect the schools brand. Intersecting mases are articulated and gradually broken up as they step up to the rear of the site. The main entrance is marked by a storefront that overlooks the mountains and is surrounded with brick cladding and hipped metal roof. EXTERIOR PERSPECTIVE LOOKING WEST Leman Academy of Excellence, Oro Valley, AZ October 21, 2016 EXTERIOR PERSPECTIVE LOOKING NORTHWEST Leman Academy of Excellence, Oro Valley, AZ October 21, 2016 MATERIALS BOARD Leman Academy of Excellence, Oro Valley, AZ October 21, 2016 Materials Key: 1. Accent brick veneer, Mfr: H.C. Muddox, Blend: Monterey bay flash Texture: smooth. 2. Field stucco, Mfr: Dryvit Color: 456 Oyster Texture: Sand pebble fine. 3. Accent stucco, Mfr: Dryvit Color: 139 Adobe Accent Texture: Sand blast. 4. Accent stucco, Mfr: Dryvit Color: 374 Fudge Texture: Sand blast 5. Accent stucco, Mfr: Dryvit Color: Midnight Blue, Texture: Sand blast 6. Accent paint, Mfr: Dunn Edwards Color: 5853 Blue Earth, Finish: Gloss. 7. Standing seam roof metal panel, Mfr: AEP Span, Color: Cool Metallic Copper 8. Anodized aluminum window frame. 1 6 7 82345 BUILDING ELEVATIONS Scale:1/32” = 1’-0” Leman Academy of Excellence, Oro Valley, AZ October 21, 2016 SOUTH BUILDING ELEVATION WEST BUILDING ELEVATION EAST BUILDING ELEVATION ELEVATION KEYNOTES: 1. Accent brick veneer. 2. Field stucco, Mfr: Dryvit, Color: 456 Oyster. 3. Accent stucco, Mfr: Dryvit, Color: 139 Adobe Accent. 4. Accent stucco, Mfr: Dryvit, Color: 374 Fudge. 5. Accent stucco, Mfr: Dryvit, Color: Midnight Blue. 6. Accent paint, Mfr: Dunn Edwards, Color: 5853 Blue Earth. 7. Standing seam roof metal panel, Mfr: AEP Span, Color: Cool Metallic Copper. 8. Anodized aluminum window frame and canopies. 2 4 8 6 3 5 7 5 7 1 7 2 NORTH BUILDING ELEVATION 7 2 3 1 4 7 5 3 BUILDING SECTIONS AND VIGNETTE Scale:1/32” = 1’-0” Leman Academy of Excellence, Oro Valley, AZ October 21, 2016 LONGITUDINAL BUILDING SECTION BUILDING CROSS SECTION 1 BUILDING CROSS SECTION 2 PHOTOGRAPH: Entry at Leman Academy of Excellence Marana, AZ F.F.E. 0" T.O.P (B) 32' - 8" SOUTH F.F.E. -2' - 0" T.O.P. GYM (A) 29' - 8" F.F.E. 0" T.O.P. GYM (A) 29' - 8" F.F.E. 0" T.O.P (B) 32' - 8" F.F.E. 0" T.O.P (B) 32' - 8" SOUTH F.F.E. -2' - 0" T.O.P. GYM (A) 29' - 8" F.F.E. 0" T.O.P. GYM (A) 29' - 8" F.F.E. 0" T.O.P (B) 32' - 8" F.F.E. 0" T.O.P (B) 32' - 8" SOUTH F.F.E. -2' - 0" T.O.P. GYM (A) 29' - 8" F.F.E. 0" T.O.P. GYM (A) 29' - 8" F.F.E. 0" T.O.P (B) 32' - 8" AERIAL MAP AND SITE SECTIONS Leman Academy of Excellence, Oro Valley, AZ October 21, 2016 SITE SECTION A SITE SECTION B THIS PROJECT A B SITE PHOTOGRAPHS Leman Academy of Excellence, Oro Valley, AZ October 21, 2016 SITE PHOTO: NORTH SITE PHOTO: SOUTH SITE PHOTO: NORTHWEST SITE PHOTO: SOUTHEAST SITE PHOTO: WEST SITE PHOTO: EAST SITE PHOTO: SOUTHWEST SITE PHOTO: NORTHEAST VANTAGE POINT ZONING MAP LEMAN CHARTER SCHOOL (OV1603039) Attachment 4 Attachment 5 Conceptual Site Plan and Conceptual Architecture Conceptual Design Review Board Staff Report PROJECT: Leman Charter School of Excellence CASE NUMBER: OV1603039 MEETING DATE: December 13, 2016 AGENDA ITEM: 2 STAFF CONTACT: Rosevelt Arellano, Senior Planner Applicant: Philip Carhuf, Carhuff+Cueva Architects, LLC Request: Conceptual Site Plan and Architecture for the Leman Charter School Location: Near NWC of Tangerine Road and La Canada Drive Recommendation: Conceptually approve the request, subject to the design suggestions in Attachment 1 SUMMARY: Leman Charter School is proposing to develop a new primary school (grades K – 8) on an 8.6-acre property located near the northwest corner of Tangerine Road and La Cañada Drive (Attachment 2). The new school will be built on the northern portion of the Miller Ranch Development and in two phases. The first and second phase will be developed for 700 and 400 students (1,100 total), respectively. The site plan design (Attachment 3) proposes the following:  Phase 1 o 66,000 sf building o 2-stories, up to 32’8” in height o 36 classrooms, offices, cafeteria, gym, playground and parking areas o Add a second access point on La Cañada Drive  Phase 2 o 32,000 sf building o 2-story, up to 32’ 8” in height o 20 classrooms, offices and meeting space The proposed architecture (Attachment 3) contains:  Modern Southwestern style architecture which is consistent with a tech park development  Façade articulation and fenestration  Copper metal roof  Several colors and materials, including stucco finish and brick veneer OV1603039 Leman Charter School Page 2 of 7 Conceptual Design Review Board Staff Report Leman Schools, Inc. is a charter school, and as such, is not subject to the standard Town of Oro Valley development review process based on a State Law exemption from zoning for public and charter schools. However, the applicant has agreed to submit the Conceptual Site Plan and Architecture for a “courtesy” review by the Conceptual Design Review Board and Town Council. This report contains the staff analysis for the two applications. The Conceptual Design Standards are utilized as primary guidance for Town evaluation and the Conceptual Design Review Principles are used as secondary guidance, as applicable. BACKGROUND: Land Use Context: The property is vacant and has a zoning designation of Technological Park (T-P). The existing land use and zoning for the surrounding area are provided in Attachments 2 and 4. Approvals-To-Date:  2004: Major General Plan Amendment to Commerce Office Park  2007: Rezoning to Technological Park (T-P)  2010: Master Development Plan  2012 to 2016: Master Development Plan Extensions Existing Site Conditions:  8.6-acres  Property is vacant  One access point on La Cañada Drive Proposed Site Plan Improvements:  Phase 1 o 66,000 sf building o 2-stories, up to 32’8” in height o 36 classrooms, offices, cafeteria, gym, playground and parking areas o Add a second access point on La Cañada Drive  Phase 2 o 32,000 sf building o 2-story, up to 32’ 8” in height o 20 classrooms, offices and meeting space Proposed Architecture Improvements:  Modern Southwestern style architecture which is consistent with a tech park development  Façade articulation and fenestration  Copper metal roof  Several colors and materials, including stucco finish and brick veneer OV1603039 Leman Charter School Page 3 of 7 Conceptual Design Review Board Staff Report DISCUSSION/ANALYSIS: Although charter schools are exempt from zoning, the applicant has made several site plan revisions to improve the project’s conformance with zoning. These revisions include (but are not limited to) increasing the total number of parking spaces from 134 to 219, adding landscape bufferyards along the north and east property lines, and installing landscaped parking islands. The following is a list of noteworthy zoning provisions (in italics) followed by staff’ commentary for the proposed Conceptual Site Plan and Architecture. 1. Proposed Conceptual Site Plan A. Zoning Code Analysis The proposed charter school does not meet the parking and screening requirements of the Zoning Code as shown in the table below. The purpose of these provisions is to improve the project’s compatibility with the surrounding area. Staff Commentary: The applicant’s proposal to provide 69 less parking spaces may create an overflow of parking into the adjacent streets and future tech park development. To avoid potential parking issues and traffic hazards, the applicant should install at least 40 additional parallel parking spaces along the west property line. The applicant should also install the required walls to improve the project’s compatibility with the surrounding area. The drop off/pick up area extends the full length of the property on the west side of the building and should be screened from existing and future residential properties to the west. As information, a vacant parcel zoned for residential use and generally 375 feet in width adjoins the property to the west. The nearest residential home is approximately 550 feet to the west. The installation of the 5’ tall block wall along the west and north property lines will improve the project’s aesthetics and limit visibility of drop off/pick up vehicles along the western side of the building The installation of the 3.5’ tall block wall along the east property line will minimize vehicle headlight pollution into La Cañada Drive. B. Conceptual Site Plan – Design Principles Analysis The Conceptual Site Plan (Attachment 3) is in conformance with all applicable Design Principles. Listed below are the applicable principles (in italics), followed by staff evaluation of how the design addresses these principles: Zoning Provision Required Proposed Total number of parking spaces 288 spaces 219 spaces Screen wall 5’ tall wall along north and east property lines 3.5’ tall wall along west property line None OV1603039 Leman Charter School Page 4 of 7 Conceptual Design Review Board Staff Report 1. Building orientation: the location, orientation and size of structures shall promote a complementary relationship of structures to one another. Staff Commentary: The charter school will be built in the northern portion of the Miller Ranch development. The proposed site plan design is compatible with the approved plan because it still shows 1) vehicular connection to the future tech park development and 2) buildings oriented towards La Cañada Drive. 2. Drainage/grading: site grading shall minimize impacts on natural grade and landforms and provide for subtle transitions of architectural elements to grade. Significant cuts and fills in relation to natural grade shall be avoided or minimized to the extent practical given property constraints. Staff Commentary: Development of this parcel will increase runoff due to the addition of non-permeable surfaces associated with new structures, play areas and paving. To help offset this increase, detention basins have been included in the design. 3. Connectivity: strengthen the usability and connectivity of the pedestrian environment internally and externally by enhancing access to the public street system, transit, adjoining development and pedestrian and bicycle transportation routes. Buildings and uses should provide access to adjacent open space and recreational areas where appropriate. Staff Commentary: The Engineering Staff is currently reviewing the project’s traffic report to address potential onsite and offsite traffic hazards. This review will help ensure the school has onsite sufficient queuing so that motorists are not idling in La Cañada Drive during peak hours. Staff will provide an update on the traffic report at the next CDRB meeting. C. Conceptual Site Plan – Design Standards Analysis (areas of conflict) 1. Section 2.1.A.4 “Outdoor activities that produce noise, light, dust, smoke or odors shall not be placed in proximity to residentially-zoned property.” Staff Commentary: The property is adjacent to a vacant residentially zoned parcel of land, approximately 375 feet in width. The nearest existing home is approximately 550 feet to the west of the proposed charter school. As the western drive aisle will be utilized as the drop off/pick area for the school, a five (5) foot masonry wall should be constructed to minimize visibility of vehicles awaiting drop off/pick up of students. 2. Section 2.1.C.b “Crosswalks shall be constructed of raised and/or textured concrete or equivalent material as approved by the Town Engineer.” Staff Commentary: Textured crosswalks are provided from La Canada Drive to the main administration building, improving pedestrian safety and meeting this standard. OV1603039 Leman Charter School Page 5 of 7 Conceptual Design Review Board Staff Report 2. Proposed Conceptual Architecture A. Conceptual Architecture – Design Principles Analysis 1. Design: Building architectural design shall be appropriate for the climate and characteristics of the Sonoran Desert, including indigenous and traditional textures, colors, and shapes found in and around Oro Valley. All development shall maintain and strengthen the high quality of design exemplified in Oro Valley through project creativity and design excellence. Staff Commentary: The building utilizes modern Southwestern elements, shapes, and textures. The design incorporates flat and pitch roofs, architecturally appropriate windows, stucco finish, copper toned metal roof, and brick veneer columns at the main building entrance. The project incorporates many design cues which are consistent with a tech park development, including metal, glass, window fenestration, and architectural detailing (see Attachment 4). 2. Facade Articulation: All building facades shall be fully articulated, including variation in building massing, roof planes, wall planes, and surface articulation. Architectural elements including, but not limited to, overhangs, trellises, projections, awnings, insets, material, and texture shall be used to create visual interest that contributes to a building’s character. Staff Commentary: All sides of the building are fully articulated and create visual interest through the use of varying roof planes, wall planes and overhangs. The project incorporates a variety of textures and materials creating additional visual interest. B. Conceptual Architecture – Design Standards (areas of conflict) 1. Section 2.2.B.1 “Variations in roofline shall be used to add interest and reduce the scale of larger buildings.” Staff Commentary: In general, the proposed school contains flat and varied roof lines that are consistent with a tech park development. The project incorporates a variety of colors, roof planes, and height to improve visual interest and reduce the scale of the overall design. 2. Section 2.2.B.3 “Rooftop mechanical equipment shall be screened or installed in a manner to fully conceal and to prevent obstruction or distraction of other views. Screening shall be consistent with building design.” Staff Commentary: The rooftop mechanical equipment is not screened and will be visible from the public view. To meet this standard, the rooftop mechanical equipment should be architecturally integrated into the building architecture with roof wells and/or other screening methods to minimize visibility of roof mounted mechanical equipment. OV1603039 Leman Charter School Page 6 of 7 Conceptual Design Review Board Staff Report 3. Section 2.2.E.1 “Buildings design shall reflect consideration of superior and desirable design elements of adjacent development when applicable and appropriate.” Staff Commentary: The applicant has been informed that the proposed architecture will establish the main architectural theme for the future Miller Ranch Development. This provision will ensure a consistent and coherent design theme throughout the entire development. 3. Engineering Comments A. Traffic: Leman Academy is expected to be the first constructed project within the Miller Ranch master planned development. It is anticipated that new traffic generation associated with the proposed charter school will result in approximately 850 average daily trips (ADT) during its opening year. That number will increase to approximately 2,050 ADT once the school has reached its full built-out condition. Although La Cañada Drive has capacity to handle the addition of traffic, the developer’s consultant is required to prepare a site plan and associated Traffic Impact Analysis to demonstrate existing conditions, impacts from the development and associated safety, circulation and mitigation measures. Both documents were reviewed by the Town’s Engineering staff and some of the findings are described in further detail below. The project developer is required to construct both on-site and off-site roadway improvements to accommodate new traffic associated with the school. The improvements are required to provide for the safe and efficient circulation of traffic adjacent to and through the campus. Furthermore, adequate on-site queuing space is required in an amount that prevents drop-off or pick-up traffic from backing up into the La Cañada Drive right-of-way. Off-site improvements will consist of two new direct access points from La Cañada Drive. The northernmost access will be set up as an exit only, allowing both north and southbound turn movements. A new median opening at this location will be constructed to allow exiting traffic needing to head north to make a left turn. The southernmost access point will be set up for both entering and exiting traffic. The existing median opening at this location will not change except that the associated northbound left-turn storage lane will be lengthened to accommodate peak morning and afternoon traffic. Furthermore, a right-turn lane will be constructed along La Cañada Drive into this intersection for southbound traffic turning into the site. On-site improvements will consist of dual traffic lanes entering the site from the south, a clockwise circulation pattern around the school for parking, student drop- off and pick-up, and dual traffic lanes exiting the site from the northernmost exit. Motorists will queue within the traffic lane around the school until the designated drop-off/pick-up zone or parking space has been reached. Again, the developer’s consultant is required to demonstrate that the length of queuing around the school is adequate to prevent peak hour traffic from backing out onto La Cañada Drive. OV1603039 Leman Charter School Page 7 of 7 Conceptual Design Review Board Staff Report It is important to note that traffic queuing is expected to extend around most of the entire perimeter of the proposed school site, but also that it will be mostly separated from the future development of Miller Ranch to the south. B. Drainage: Existing storm water runoff flows through the site in a southwesterly direction. The drainage system for the proposed Leman Academy has been designed to meet the Town’s Drainage Criteria Manual and Floodplain Ordinance requirements. There is an approved Master Drainage report for the Miller Ranch project. Any deviations from this report as a result of the Leman Academy development will be addressed in an addendum to the master report that will meet the Town’s Drainage Criteria Manual and Floodplain Ordinance requirements. Stormwater runoff will be conveyed by surface run-off, drainage channels, and storm drain systems throughout the development. Post-developed discharges will be required to match pre-developed discharges to mimic existing conditions. This reduction is accomplished through surface detention basins. RECOMMENDATION: Based on a finding that the Conceptual Site Plan and Architecture is in general conformance with the Oro Valley Design Principles, it is recommended that the Conceptual Design Review Board take the following action: Recommend conditional approval to the Town Council of the Conceptual Site Plan and Architecture, with the suggested modifications in Attachment 1. SUGGESTED MOTIONS: I move to recommend approval of the Conceptual Site Plan and Architecture for the Leman Charter School with a request for the applicant to consider incorporating the items specified in Attachment 1. OR I move to recommend denial of the Conceptual Site Plan and Architecture for the Leman Charter School finding that it is not in conformance with the Oro Valley Design Principles, specifically _______________________________. ATTACHMENTS: 1. Requested Design Considerations 2. Location Map 3. Application 4. Zoning Map 5. Photos of Existing Tech Park Developments ___________________________________________ Bayer Vella, AICP Planning Manager Requested Design Considerations Leman Charter Schoool Attachment 1 1. A five (5) foot masonry screen wall should be constructed on the north and western boundary of the project to screen drop off/pick areas for the charter school. The wall should be architecturally integrated with the building design and shall include vertical and horizontal offsets every 200 feet for visual interest. 2. A three and on-half (3.5) foot wall should be constructed on the eastern property line to shield headlights from La Canada Drive. 3. Forty (40) additional parking spaces should be provided along the west property line. 4. Roof mounted mechanical equipmant should be architecturally integrated into the building through the use of roof wells and/or other methods to screen any roof mounted mechanical equipment. REQUESTED DESIGN CONSIDERATIONS LEMAN CHARTER SCHOOL (OV1603039) Attachment 1 LOCATION MAP LEMAN CHARTER SCHOOL (OV1603039) Attachment 2 LEMAN ACADEMY OF EXCELLENCE AT MILLER RANCH ORO VALLEY, AZ October 21, 2016 DESIGN REVIEW SUBMITAL FOR: PROJECT DESCRIPTION: The proposed project is Leman Academy of Excellence, a public Pre-K thru 8th grade charter school. The site is an 8.6-acre parcel in the Miller Ranch Planed Development. Phase I will comprise roughly 66,000 GSF with 36 classrooms on two levels, a main commons building, secure entrance lobby, offices, meeting rooms, cafeteria, gym and performance platform. Phase I is being developed for up to 700 students and a later Phase II for a total of up to 1,100 students. ARCHITECTURAL DESIGN STRATEGY: The building takes cues from its surrounding landscape to reflect the colors of the desert. The large standing seam metal roofs are copper toned and earth tones clad the walls. A selective use of blue is also implemented to accentuate the pop outs and reflect the schools brand. Intersecting mases are articulated and gradually broken up as they step up to the rear of the site. The main entrance is marked by a storefront that overlooks the mountains and is surrounded with brick cladding and hipped metal roof. EXTERIOR PERSPECTIVE LOOKING WEST Leman Academy of Excellence, Oro Valley, AZ October 21, 2016 EXTERIOR PERSPECTIVE LOOKING NORTHWEST Leman Academy of Excellence, Oro Valley, AZ October 21, 2016 MATERIALS BOARD Leman Academy of Excellence, Oro Valley, AZ October 21, 2016 Materials Key: 1. Accent brick veneer, Mfr: H.C. Muddox, Blend: Monterey bay flash Texture: smooth. 2. Field stucco, Mfr: Dryvit Color: 456 Oyster Texture: Sand pebble fine. 3. Accent stucco, Mfr: Dryvit Color: 139 Adobe Accent Texture: Sand blast. 4. Accent stucco, Mfr: Dryvit Color: 374 Fudge Texture: Sand blast 5. Accent stucco, Mfr: Dryvit Color: Midnight Blue, Texture: Sand blast 6. Accent paint, Mfr: Dunn Edwards Color: 5853 Blue Earth, Finish: Gloss. 7. Standing seam roof metal panel, Mfr: AEP Span, Color: Cool Metallic Copper 8. Anodized aluminum window frame. 1 6 7 82345 BUILDING ELEVATIONS Scale:1/32” = 1’-0” Leman Academy of Excellence, Oro Valley, AZ October 21, 2016 SOUTH BUILDING ELEVATION WEST BUILDING ELEVATION EAST BUILDING ELEVATION ELEVATION KEYNOTES: 1. Accent brick veneer. 2. Field stucco, Mfr: Dryvit, Color: 456 Oyster. 3. Accent stucco, Mfr: Dryvit, Color: 139 Adobe Accent. 4. Accent stucco, Mfr: Dryvit, Color: 374 Fudge. 5. Accent stucco, Mfr: Dryvit, Color: Midnight Blue. 6. Accent paint, Mfr: Dunn Edwards, Color: 5853 Blue Earth. 7. Standing seam roof metal panel, Mfr: AEP Span, Color: Cool Metallic Copper. 8. Anodized aluminum window frame and canopies. 2 4 8 6 3 5 7 5 7 1 7 2 NORTH BUILDING ELEVATION 7 2 3 1 4 7 5 3 BUILDING SECTIONS AND VIGNETTE Scale:1/32” = 1’-0” Leman Academy of Excellence, Oro Valley, AZ October 21, 2016 LONGITUDINAL BUILDING SECTION BUILDING CROSS SECTION 1 BUILDING CROSS SECTION 2 PHOTOGRAPH: Entry at Leman Academy of Excellence Marana, AZ F.F.E. 0" T.O.P (B) 32' - 8" SOUTH F.F.E. -2' - 0" T.O.P. GYM (A) 29' - 8" F.F.E. 0" T.O.P. GYM (A) 29' - 8" F.F.E. 0" T.O.P (B) 32' - 8" F.F.E. 0" T.O.P (B) 32' - 8" SOUTH F.F.E. -2' - 0" T.O.P. GYM (A) 29' - 8" F.F.E. 0" T.O.P. GYM (A) 29' - 8" F.F.E. 0" T.O.P (B) 32' - 8" F.F.E. 0" T.O.P (B) 32' - 8" SOUTH F.F.E. -2' - 0" T.O.P. GYM (A) 29' - 8" F.F.E. 0" T.O.P. GYM (A) 29' - 8" F.F.E. 0" T.O.P (B) 32' - 8" AERIAL MAP AND SITE SECTIONS Leman Academy of Excellence, Oro Valley, AZ October 21, 2016 SITE SECTION A SITE SECTION B THIS PROJECT A B SITE PHOTOGRAPHS Leman Academy of Excellence, Oro Valley, AZ October 21, 2016 SITE PHOTO: NORTH SITE PHOTO: SOUTH SITE PHOTO: NORTHWEST SITE PHOTO: SOUTHEAST SITE PHOTO: WEST SITE PHOTO: EAST SITE PHOTO: SOUTHWEST SITE PHOTO: NORTHEAST VANTAGE POINT ZONING MAP LEMAN CHARTER SCHOOL (OV1603039) Attachment 4 Sanofi AventisOro Valley HospitalAttachment 5 Ventana‐RocheTucson Orthopedic Institute  December 13, 2016 Conceptual Design Review Board Page 1 of 5 MINUTES ORO VALLEY CONCEPTUAL DESIGN REVIEW BOARD REGULAR SESSION DECEMBER 13, 2016 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Vice Chair Wyckoff called the December 13, 2016, Regular Session of the Oro Valley Conceptual Design Review Board to order at 6:00 pm. ROLL CALL PRESENT: Bruce Wyckoff, Vice Chair Sarah Chen, Member Hal Linton, Member Jacob Herrington, Member Kit Donley, Member EXCUSED: Dick Eggerding, Chair Nathan Basken, Member ALSO PRESENT: Joe Andrews, Chief Civil Deputy Attorney PLEDGE OF ALLEGIANCE Vice Chair Wyckoff led the members of the Board and Audience in the Pledge of Allegiance. CALL TO AUDIENCE There were no speaker requests. COUNCIL LIAISON COMMENTS There was no Council Liaison in attendance. 1. REVIEW AND/OR APPROVAL OF THE NOVEMBER 10, 2016 SPECIAL SESSION MEETING MINUTES MOTION: A motion was made by Jacob Herrington, Member and seconded by Hal Linton, Member to approve the November 10, 2016 special session meeting minutes. Attachment 6 December 13, 2016 Conceptual Design Review Board Page 2 of 5 MOTION carried, 5-0. 2. COURTESY REVIEW OF A CONCEPTUAL SITE PLAN AND ARCHITECTURE FOR THE LEMAN CHARTER SCHOOL IN THE MILLER RANCH DEVELOPMENT, LOCATED NEAR THE NORTHWEST CORNER OF TANGERINE ROAD AND LA CAÑADA DRIVE, OV1603039 Rosevelt Arellano, Senior Planner, provided a presentation that included the following: - Requested Design Considerations - Property Map - Site Plan Design David Laws, Permitting Manager, provided a presentation that included the following: - Traffic Circulation - Traffic Report Analysis Update Mr. Arellano provided additional information that included the following: - Site Plan Design - Proposed Architecture - Proposed Colors and Materials Board - Architecture Review - Other Tech Park Developments - Consistent Design Theme Key topics raised by the Board: - Pedestrian crosswalk - Bicycle area - Clockwise circulation - Speed deterrence - Traffic buffer - Entrance with Tech Park - Drainage - Triangular land section south of Sunkist usage - Emergency vehicle access Philip Carhuff, Carhuff-Cueva Architects, LLC, representing Leman Academy, provided a presentation that included the following: - Design Site Plan - Materials Board Attachment 6 December 13, 2016 Conceptual Design Review Board Page 3 of 5 - Building Sections and Vignette - Existing Materials on existing campus Key topics raised by the Board: - Staggered start times - Building schedule - Playground - Fencing - Trash service location and times - Brick material - Wall screening - Parking Vice Chair Wyckoff opened the Public Hearing. Darryl Boyer, Oro Valley resident, requested information on lighting. Pat McGowen, Pima County resident, questioned the northside screening. Vice Chair Wyckoff closed the Public Hearing. Vice Chair Wyckoff asked if a motion was needed for this item. Joe Andrews, Attorney, stated there is no vote on a courtesy review. 3. DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSED CONCEPTUAL ARCHTIECTURE FOR AN EXPANSION OF THE ORO VALLEY CHURCH OF THE NAZARENE CAMPUS LOCATED ON THE NORTHEAST CORNER OF CALLE BUENA VISTA AND CALLE CONCORDIA, OV1602761 Michael Spaeth, Senior Planner, provided a presentation that included the following: - Location Map - Conceptual Architecture - Proposed Expansion - Conceptual Architecture Colors and Materials - Existing Buildings David Tyson, BGW Architects, representing the applicant, provided a presentation that included the following: - Proposed expansion - Architectural styles Key topics raised by the Board: Attachment 6 December 13, 2016 Conceptual Design Review Board Page 4 of 5 - Sunday school verification and classroom organization - Parking - Equipment painting - Drainage - Public safety - Solar system Vice Chair Wyckoff opened the Public Hearing. There were no speaker requests. Vice Chair Wyckoff closed the Public Hearing. MOTION: A motion was made by Kit Donley, Member and seconded by Sarah Chen, Member to recommend approval of the Oro Valley Church of the Nazarene Conceptual Architecture, with the additional amendment in Attachment 1. MOTION carried, 5-0. 4. PRESENTATION AND DISCUSSION ON THE ORO VALLEY MAIN STREETS DRAFT CONCEPT PLAN Elisa Hamblin, Long Range Principal Planner, provided a presentation that included the following: - Concept Plan - Local and regional Main Street Location Options - The Main Streets Project Overview - Public Engagement - Community Desires - The Vision - Three Themes: Oro Valley Destination, Walk-Bike-Ride, Delight in Nature - Location Maps for each theme - Making it Happen - Next Steps - Join the Conversation Key topics raised by the Board: - Implementation at final stage - Street verification - Main anchor focus - Outside developer feedback PLANNING UPDATE (INFORMATIONAL ONLY) Attachment 6 December 13, 2016 Conceptual Design Review Board Page 5 of 5 Michael Spaeth, Senior Planner, presented the Planning Update: - January 10th Conceptual Design Review Board Meeting tentatively cancelled. - January 4th Town Council Meeting, no planning items. - January 18th Town Council Meeting, three upcoming items. - December 15th Neighborhood Meeting ADJOURNMENT MOTION: A motion was made by Jacob Herrington, Member and seconded by Hal Linton, Member to adjourn the Conceptual Design Review Board at 7:30 pm. MOTION carried, 5-0. Attachment 6    Town Council Regular Session Item # 2. a. Meeting Date:01/18/2017   Requested by: Bayer Vella  Submitted By:Elisa Hamblin, Community Development & Public Works Department:Community Development & Public Works Information SUBJECT: RESOLUTION NO. (R)17-04, DECLARING THE PROPOSED AMENDMENTS TO THE ZONING CODE RELATED TO GENERAL PLAN AMENDMENT PROCEDURES AND OTHER RELATED SECTIONS, AS PROVIDED IN EXHIBIT "A" WITHIN THE ATTACHED RESOLUTION AND FILED WITH THE TOWN CLERK, A PUBLIC RECORD RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: This is a procedural item to declare the draft ordinance a matter of public record. The draft ordinance has been posted online and made available in the Town Clerk's Office. If the final version is adopted, as approved by Town Council, it will be made available in the same manner. BACKGROUND OR DETAILED INFORMATION: Once adopted by Town Council, this proposed resolution will become a public record and will save the Town on advertising costs since the Town will forgo publishing the entire draft ordinance in the newspaper. The current draft version of the draft ordinance has been posted on the Town's website and a printed copy is available for public review in the Town Clerk's office. Once adopted, the final version will be published on the Town's website. FISCAL IMPACT: The Town will save on advertising costs by meeting publishing requirements by reference, without including the pages of amendments. SUGGESTED MOTION: I MOVE to (adopt or deny) Resolution (R)17-04, declaring the proposed amendments to I MOVE to (adopt or deny) Resolution (R)17-04, declaring the proposed amendments to the Zoning Code related to General Plan Amendment procedures and other related sections, as provided in Exhibit "A" within the attached resolution and filed with the Town Clerk, a public record Attachments (R)17-04 General Plan Amendmen Procedures Public Record  RESOLUTION NO. (R) 17-04 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT TO BE PLACED WITHIN CHAPTER 22, SECTION 22.2 SECTION 22.15 AND CHAPTER 27 SECTION 27.10 SENSITIVE LANDS, OF THE ORO VALLEY ZONING CODE REVISED AND ENTITLED THE “GENERAL PLAN AMENDMENT PROCEDURES”, “PUBLIC PARTICIPATION” AND THE “ENVIRONMENTALLY SENITIVE LANDS”;, ATTACHED HERETO AS EXHIBIT “A” AND FILED WITH THE TOWN CLERK BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, that certain document of the Oro Valley Zoning Code Revised, entitled Chapter 22, Review and Approval Procedures, Section 22.2, entitled the “General Plan Amendment Procedures”, Section 22.15 entitled “Public Participation” and Chapter 27, General Development Standards, Section 27.10, entitled the “Environmentally Sensitive Lands” is attached hereto as Exhibit “A”, three copies of which are on file in the Office of the Town Clerk, is hereby declared to be a public record, and said copies are ordered to remain on file with the Town Clerk. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 18 th day of January, 2017. TOWN OF ORO VALLEY Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM : Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: Date: EXHIBIT “A” Legend CAPITALIZED TEXT is new text Strike through text is deleted text Italicized text directly reflects the text in the Your Voice, Our Future General Plan Section 22.2 General Plan Amendment Procedures A. Purpose A General Plan amendment is any change that occurs between Comprehensive GENERAL Plan updates. Amendments may involve a change to the Land Use Map for specific properties or a change to the text. Requests for amendments, if approved, can effect change to any section of the document including, but not limited to, the various elements, GOALS, policies, objectives or goals ACTIONS. B. Rezoning Conformance with the General Plan Any zoning changes in land use must conform, in all respects, with the Town’s adopted General Plan and Land Use Map. See Section 22.3 for further information on rezoning compliance with the General Plan. C. Types of Amendments to the General Plan EVERY YEAR, APPLICATIONS ARE TYPICALLY MADE TO THE TOWN OF ORO VALLEY FOR AMENDMENTS TO THE GENERAL PLAN.THESE AMENDMENTS ARE DESIGNATED AS EITHER TYPE 1 AMENDMENTS OR TYPE 2 AMENDMENTS. BOTH AMENDMENT TYPES HAVE UNIQUE CRITERIA AND PROCESS AS DEFINED HEREIN. Text and land use map changes will be classified as follows: 1. Major TYPE 1 Amendment TYPE 1 AMENDMENTS INCOLVE SIGNIFICANT CHANGES TO THE TOWN’S GENERAL PLAN. TYPE 1 AMENDMENTS ARE DEFINED AS MAJOR GENERAL PLAN AMENDMENTS IN STATE LAW AND INVOLVE a substantial alteration of the TOWN’S land use mixture or balance that meets one or more of the following criteria. A TYPE 1 AMENDMENT SHALL BE REQUIRED FOR ANY OF THE FOLLOWING SUBSTANTIAL ALTERATIONS TO THE GENERAL PLAN: a.ANY change in land use designation TO THE LAND USE PLAN that AFFECTS 40 ACRES OR MORE AND is expressed CLASSIFIED as a major TYPE 1 amendment ON THE GENERAL PLAN AMENDMENT MATRIX in (Table 22-1)., unless the proposal meets the criteria listed in Section 22.2.C.2.b or 22.2.C.2.c. b.INCREASING THE AMOUNT OF HIGH DENSITY RESIDENTIAL, REGARDLESS OF ACREAGE. c.INCREASING THE AMOUNT OF MASTER PLANNED COMMUNITY, REGARDLESS OF ACREAGE. d.DECREASING NEIGHBORHOOD COMMERCIAL OFFICE, COMMUNITY/REGIONAL COMMERCIAL OR COMMERCE OFFICE PARK LAND USE DESIGNATIONS, REGARDLESS OF ACREAGE. e.DECREASING THE AMOUNT OF OPEN SPACE REGARDLESS OF ACREAGE. f.PLANNING AREA BOUNDARY CHANGES. b. g.Amendments for properties beyond OUTSIDE the General Plan Urban Services Boundary (USB). c.Text changes that add or rescind any element, GOAL, policy, objective or goal to the Plan. d. h.ANY text changes TO AN ELEMENT, GOAL, POLICY, OR ACTION that substantially alterS the intent OR PURPOSE of any element, GOAL, policy, objective or goal ACTION OF THE GENERAL PLAN. 2. Minor TYPE 2 Amendment TYPE 2 AMENDMENTS INVOLVE CHANGES WITH LESS IMPACT TO THE GENERAL PLAN AND DO NOT REPRESENT A SUBSTANTIAL ALTERATION OF THE TOWN’S LAND USE MIXTURE OR BALANCE. TYPE 2 AMENDMENTS ARE NOT INTENDED TO BE MAJOR GENERAL PLAN AMENDMENTS AS PROVIDED BY STATE LAW. A TYPE 2 AMENDMENT SHALL BE REQUIRED FOR ANY OF THE FOLLOWING CHANGES TO THE GENERAL PLAN: a.Any change in land use designation that is expressed as a minor amendment in Table 22-1. b.All amendments that are five acres or less in size and that are contiguous to like existing land use categories. b.Amendments to the Land Use Map that achieve conformity with either existing land uses or Pima County zoning upon annexation. a. ANY AMENDMENT NOT MEETING THE CRITERIA FOR A TYPE 1 AMENDMENT. b. AMENDMENTS TO THE URBAN SERVICES BOUNDARY. c. OPEN SPACE TRADES RESULTING IN NO NET LOSS OF OPEN SPACE AND THAT MEET THE TOWN’S ENVIRONMENTAL OBJECTIVES. d.ANY text changes that clarify any portion of an TO AN ELEMENT, GOAL, POLICY OR ACTION THAT DO NOT ALTER THE INTENT OR PURPOSE OF ANY element, GOAL, policy, objective or goal without substantially altering the intent ACTION OF THE GENERAL PLAN. e.Amendments that do not meet the criteria for a major amendment. 3. PLANNING AND ZONING ADMINISTRATOR AMENDMENT RECLASSIFICATION THE PLANNING AND ZONING ADMINISTRATOR MAY RECLASSIFY A TYPE 2 AMENDMENT TO A TYPE 1 AMENDMENT BASED ON THE FOLLOWING FINDINGS: a.HIGH VISIBILITY OF THE PROPERTY BY A SIGNIFICANT PORTION OF THE COMMUNITY, BEYOND VISIBILITY BY ADJACENT PROPERTY OWNERS. AREAS OF HIGH VISIBILITY INCLUDE, BUT ARE NOT LIMITED TO, LOCATIONS ALONG MAJOR THOROUGHFARES, AT MAJOR GATEWAYS INTO THE COMMUNITY SUCH AS TOWN LIMITS AND PROPERTIES THAT ARE HIGHLY VISIBE DUE TO ELEVATION. b.THE PHYSICAL CHARACTERISTICS OF A SITE SUCH AS ENVIRONMENTAL CONSTRAINTS, ACCESS OR TOPOGRAPHY WILL LIKELY RESULT IN SIGNIFICANT ENVIRONMENTAL OR GRADING IMPACTS TO THE PROPERTY. c.THE PROPOSED DENSITY OR TYPE OF DEVELOPMENT WOULD CREATE A SIGNIFICANT AND ABRUPT TRANSITION IN LAND USE IN COMPARISON WITH THE ADJACENT AREA AND DEVELOPMENT CONTEXT. THE CHANGE MAY IMPACT THE SURROUNDING DEVELOPMENT CHARACTER OR SIGNAL AN OVERALL CHANGE TO THE FUTURE OF THE AREA. 3. 4. Exceptions The following shall not require a formal amendment to the General Plan and MAY be reviewed administratively: a.All scriveners’ errors will be subject to administrative approval. Scrivener’s errors are unintentional clerical mistakes made during the drafting, publishing, and copying process. b.Public schools are not subject to the amendment process. c. THE PLANNING AND ZONING ADMINISTRATOR SHALL HAVE THE AUTHORITY TO ADMINISTER AND INTERPRET THE PROVISIONS OF THE GENERAL PLAN. REQUESTS FOR INTERPRETATIONS MAY BE FILED BY AN APPLICANT OR AN AGGRIEVED PARTY OWNING PROPERTY WITHIN THE REQUIRED NOTIFICATION AREA FOR GENERAL PLAN AMENDMENTS. INFORMATION ON INTERPRETATIONS SHALL BE IDENTIFIED IN ALL RELATED STAFF REPORTS FOR THE PLANNING AND ZONING COMMISSION AND TOWN COUNCIL. TABLE 22-1 General Plan Amendment Matrix Proposed Designation (Change to) Existing R-LDR LDR1 LDR2 MDR HDR MPC RGC NCO CRC COP PSP & SCH* 1PARK OS R-LDR none 2 1 1 1 1 1 1 1 1 1 2 2 LDR1 2 none 2 1 1 1 1 1 1 1 1 2 2 LDR2 2 2 none 2 1 1 1 1 1 1 1 2 2 MDR 2 2 2 none 1 1 1 1 1 1 1 2 2 HDR 2 2 2 2 none 1 1 1 1 1 2 2 2 MPC 1 1 1 1 1 none 1 1 1 1 2 2 2 RGC 1 1 1 1 1 1 none 2 1 2 2 2 2 NCO 1 1 1 1 1 1 2 none 1 2 2 2 2 CRC 1 1 1 1 1 1 2 2 none 2 1 2 2 COP 1 1 1 1 1 1 2 2 2 none 1 2 2 PSP & SCH* 2 2 2 2 1 1 2 2 2 2 none 2 2 PARK 1 1 1 1 1 1 1 1 1 1 1 none 2 OS 1 1 1 1 1 1 1 1 1 1 1 1 none *Public schools are not subject to the amendment process. DESIGNATION KEY R-LDR Rural Low Density Residential (0 – 0.3 homes per acre) LDR1 Low Density Residential 1 (0.4 – 1.2 homes per acre) LDR2 Low Density Residential 2 (1.3 – 2.0 homes per acre) MDR Medium Density Residential (2.1 – 5.0 homes per acre) HDR High Density Residential (5.1+ homes per acre) MPC Master Planned Community RGC Resort And Golf Course NCO Neighborhood Commercial And Office CRC Community/Regional Commercial COP Commerce/Office Park PSP Public/Semi Public SCH Schools PARK Parks OS Open Space For a complete definition of the land use designations, please refer to the General Plan. 1.For a complete definition of the land use designations, please refer to the General Plan. 2.Amendments to areas designated as MPC will be treated, per the General Plan Amendment Matrix Table, based on the land use and density of the MPC designation. If no specific land uses and densities are called out for the MPC, it will be treated, for the purpose of the amendment only, as MDR and NCO (no more than ten (10) percent). 3.Excluding public schools. Public schools are not subject to the amendment process. D. General Plan Amendment Procedures All minor TYPE 1 and major TYPE 2 amendments to the General Plan shall follow the procedures outlined below: 1.Application a.Amendments to the Land Use Map may be initiated by the Town or by the landowner only. b.Text amendments including, but not limited to, the General Plan elements, GOALS, policies, goals, objectives and implementation strategies ACTIONS may be requested by Type 1 Amendment 1 Type 2 Amendment 2 None none any individual, whether a land holder in the Town or not, or by a Town Official or Town resident. 2. ADMINISTRATIVE REVIEW AT LEAST SIXTY (60) DAYS BEFORE THE GENERAL PLAN OR AN ELEMENT OR TYPE 1 AMENDMENT OF A GENERAL PLAN IS NOTICED, THE PLANNING DIVISION SHALL: a. TRANSMIT THE AMENDMENT TO THE MAYOR, THE TOWN COUNCIL AND THE PLANNING AND ZONING COMMISSION. b.SUBMIT A COPY FOR REVIEW AND FURTHER COMMENT TO: i.PIMA COUNTY ASSOCIATION OF GOVERNMENTS. ii.PIMA COUNTY, THE TOWN OF MARANA, THE CITY OF TUCSON AND PINAL COUNTY. iii.THE ARIZONA COMMERCE AUTHORITY iv.THE ARIZONA DEPARTMENT OF WATER RESOURCES FOR REVIEW AND COMMENT ON THE WATER RESOURCES ELEMENT. v. ANY PERSON OR ENTITY THAT REQUESTS IN WRITING TO RECEIVE A REVIEW COPY OF THE AMENDMENT. 2. 3.Review Process a.Minor Amendment i.Submittal requirements are established by the Planning and Zoning Administrator. Additional studies or other materials may be required when warranted. ii.Amendments may be submitted any time of the year. iii.Minor General Plan amendment applications for property which has not been mapped for environmentally sensitive lands conservation categories shall include mapping for primary conservation categories (major wildlife linkage, critical resource area and core resource area) in accordance with Section 27.10.B.1.b.iv with the initial submittal of the amendment application. iv.Neighborhood meetings shall be conducted in accordance with Section 22.15. b. Major a. TYPE 1 Amendment i.Submittal requirements are established by the Planning and Zoning Administrator. Additional studies or other materials may be required when warranted AS DETERMINED BY THE PLANNING AND ZONING ADMINISTRATOR. ii.Applications are accepted from January 1st to April 30th. iii.Major TYPE 1 General Plan amendment applications for property which has not been mapped for environmentally sensitive lands conservation categories shall include mapping for primary conservation categories (major wildlife linkage, critical resource area and core resource area) in accordance with Section 27.10.B.1.b.iv with the initial submittal of the amendment application. iv.Neighborhood meetings shall be conducted in accordance with Section 22.15. v.All applications must be reviewed concurrently at a minimum of two (2) public hearings by the Planning and Zoning Commission in different locations. vi.All major TYPE 1 amendments are to be presented to the Council at a single public hearing prior to the end of the calendar year that the proposal is made. vii.Public Notification for All Public Hearings. Public notification shall be given not less than AT LEAST fifteen (15) AND NO MORE THAN THIRTY (30) CALENDAR days prior to the scheduled hearing date and will include at a minimum: a)Notice of the proposed amendment will be advertised a minimum of three (3) times in two (2) widely distributed newspapers. b)All property owners within one thousand (1,000) feet of the subject property will be directly notified of the amendment when the amendment involves a change in land use. The Planning and Zoning Administrator may expand the notification area in accordance with Section 22.15.B.2.b. c)All homeowner’s associations registered in Oro Valley will be notified of the amendment. d)Signs noticing the proposed amendment will be posted on OR NEAR the property on a sign or signs A MINIMUM OF three (3) feet by four (4) feet in size, with white background and A HEADER OF LETTERS NO LESS THAN five (5) inchES IN HEIGHT letters. viii.Adoption of a major TYPE 1 amendment requires a two-thirds (2/3) vote of the Town Council. b. TYPE 2 AMENDMENT i.SUBMITTAL REQUIREMENTS ARE ESTABLISHED BY THE PLANNING AND ZONING ADMINISTRATOR. ADDITIONAL STUDIES OR OTHER MATERIALS MAY BE REQUIRED WHEN WARRANTED AS DETERMINED BY THE PLANNING AND ZONING ADMINISTRATOR. ii.AMENDMENTS MAY BE SUBMITTED ANY TIME OF THE YEAR. iii.TYPE 2 GENERAL PLAN AMENDMENT APPLICATIONS FOR PROPERTY WHICH HAS NOT BEEN MAPPED FOR ENVIRONMENTALLY SENSITIVE LANDS CONSERVATION CATEGORIES SHALL INCLUDE MAPPING FOR PRIMARY CONSERVATION CATEGORIES (MAJOR WILDLIFE LINKAGE, CRITICAL RESOURCE AREA AND CORE RESOURCE AREA) IN ACCORDANCE WITH SECTION 27.10.B.1.b.iv WITH THE INITIAL SUBMITTAL OF THE AMENDMENT APPLICATION. iv.NEIGHBORHOOD MEETINGS SHALL BE CONDUCTED IN ACCORDANCE WITH SECTION 22.15. v.PUBLIC NOTIFICATION FOR ALL PUBLIC HEARINGS. PUBLIC NOTIFICATION SHALL BE GIVEN AT LEAST FIFTEEN (15) AND NO MORE THAN THIRTY (30) CALENDAR DAYS PRIOR TO THE SCHEDULED HEARING DATE AND WILL INCLUDE AT A MINIMUM: a)NOTICE OF THE PROPOSED AMENDMENT WILL BE ADVERTISED A MINIMUM OF TWO (2) TIMES IN A WIDELY DISTRIBUTED NEWSPAPER. b)ALL PROPERTY OWNERS WITHIN SIX HUNDRED (600) FEET OF THE SUBJECT PROPERTY WILL BE DIRECTLY NOTIFIED OF THE AMENDMENT WHEN THE AMENDMENT INVOLVES A CHANGE IN LAND USE. THE PLANNING AND ZONING ADMINISTRATOR MAY EXPAND THE NOTIFICATION AREA IN ACCORDANCE WITH SECTION 22.15.B.2.b. c)SIGNS NOTICING THE PROPOSED AMENDMENT WILL BE POSTED ON OR NEAR THE PROPERTY ON A SIGN OR SIGNS A MINIMUM OF THREE (3) FEET BY FOUR (4) FEET IN SIZE, WITH A HEADER OF LETTERS NO LESS THAN FIVE (5) INCHES IN HEIGHT. vi.ADOPTION OF A TYPE 2 AMENDMENT REQUIRES A MAJORITY VOTE OF THE TOWN COUNCIL. c.Major General Plan Amendments for Immediate Review The Town Council may initiate a major General Plan amendment at any time of the year outside of the application timeframe established by subsection D.2.b.ii of this section, subject to the following: i.The initiation of a major General Plan amendment pursuant to this section shall be at a noticed public hearing. ii.The submittal content, public notice, neighborhood meeting public hearings and super majority approval requirements for a major General Plan amendment initiated pursuant to this section shall conform with the requirements of subsection D of this section. iii.Town Council may initiate a major General Plan amendment pursuant to this section based on the following findings: a)The applicant has demonstrated that waiting for the normal amendment period would deny substantial and significant benefits to the greater community. b)The applicant has demonstrated that waiting for the normal amendment period would place the community at greater health and safety risks. d. c. Environmentally Sensitive Lands Evaluation Information regarding the primary conservation categories (major wildlife linkage, critical resource area and core resource area) shall be considered as part of major TYPE 1 and minor TYPE 2 General Plan amendment applications. The reasonableness of proposed land use intensity shall be determined by Town Council upon consideration of the environmental resources present on the property. 3. 4.Adoption of Amendment GENERAL PLAN AMENDMENT EVALUATION CRITERIA PROVIDE A TOOL FOR THE TOWN TO JUDGE THE MERITS OF A SPECIFIC AMENDMENT REQUEST. THE CRITERIA IDENTIFIES BROAD THEMES FROM THE GENERAL PLAN THAT AN AMENDMENT SHOULD ADDRESS, AS WELL AS SPECIFIC DEVELOPMENT-RELATED ISSUES THAT WILL BE EVALUATED BY THE TOWN IN RELATION TO THE AMENDMENT REQUEST. THE INTENT OF THIS CRITERIA IS TO GATHER INFORMATION THAT FORMS THE BASIS FOR TOWN DECISION-MAKING ON AMENDMENT REQUESTS. THE CRITERIA IS PURPOSELY WRITTEN USING BROAD LANGUAGE TO ENABLE REVIEW OF APPLICATIONS BASED ON THE FULL BREADTH OF GENERAL PLAN TOPICS. THE ULTIMATE DECISION REGARDING COMPLIANCE WITH THE CRITERIA WILL BE MADE BY TOWN COUNCIL. MITIGATION AS NEEDED MAY BE INCORPORATED AS SPECIAL AREA POLICIES BY TOWN COUNCIL, OR ADDRESSED IN SUBSEQUENT ZONING DEVELOPMENT PROCESSES. a.THE REVIEW AND ANALYSIS SHALL INCLUDE THE FOLLOWING CRITERIA: i.The disposition of the General Plan amendment proposed shall be based on consistency ON BALANCE, THE REQUEST IS CONSISTENT with the vision, GUIDING PRINCIPLES, goals, and policies of the General Plan, with special emphasis on compliance with the following criteria AS DEMONSTRATED BY THE FOLLOWING CRITERIA. THE REQUEST SHALL NOT: a)SIGNIFICANTLY ALTER EXISTING DEVELOPMENT CHARACTER AND LAND USE PATTERNS WITHOUT ADEQUATE AND APPROPRIATE BUFFERS AND GRADUATED TRANSITIONS IN DENSITY AND LAND USE. b)IMPACT EXISTING USES WITH INCREASED INFRASTRUCTURE WITHOUT APPROPRIATE IMPROVEMENTS TO ACCOMMODATE PLANNED GROWTH. c)IMPACT OTHER PUBLIC SERVICES INCLUDING POLICE, FIRE, PARKS, WATER AND DRAINAGE UNLESS CAREFUL ANALYSIS AND EXPLANATION OF ANTICIPATED IMPACTS IS PROVIDED TO THE TOWN FOR REVIEW. d)IMPACT THE NATURAL BEAUTY AND ENVIRONMENTAL RESOURCES WITHOUT SUITABLE MITIGATION. ii.THE APPLICANT HAS IMPLEMENTED EFFECTIVE PUBLIC OUTREACH EFFORTS TO IDENTIFY NEIGHBORHOOD CONCERNS AND HAS RESPONDED BY INCORPORATING MEASURES TO AVOID OR MINIMIZE DEVELOPMENT IMPACTS TO THE EXTENT REASONABLY POSSIBLE, AS WELL AS TO MITIGATE UNAVOIDABLE ADVERSE IMPACTS. iii.ALL NON-RESIDENTIAL AMENDMENT REQUESTS WILL CONTRIBUTE POSITIVELY TO THE LONG-TERM ECONOMIC STABILITY OF THE TOWN AS DEMONSTRATED BY CONSISTENCY WITH GOALS AND POLICIES RELATED TO ECONOMIC DEVELOPMENT AND FINANCIAL STABILITY. b.THE APPLICANT MAY DEVELOP SPECIAL AREA POLICIES, WHICH TYPICALLY ADDRESS CONCERNS SUCH AS SETBACKS, BUILDING HEIGHTS, SCREENING AND TRAFFIC MANAGEMENT, WITH THE UNDERSTANDING THAT THEY MAY BE REFINED DURING THE REZONING PROCESS TO ADDRESS PUBLIC SAFETY CONCERNS AND NEW INFORMATION. c.IT SHALL BE THE RESPONSIBILITY OF AN APPLICANT TO SUBMIT INFORMATION, STUDIES AND ANALYSIS THAT WILL ENABLE ALL PARTICIPANTS TO ADEQUATELY ASSESS THE REQUEST IN RELATION TO THE CRITERIA. a.The proposed change is necessary because conditions in the community have changed to the extent that the plan requires amendment or modification; and b.The proposed change is sustainable by contributing to the socio-economic betterment of the community, while achieving community and environmental compatibility; and c.The proposed change reflects market demand which leads to viability and general community acceptance; and d.The amendment will not adversely impact the community as a whole, or a portion of the community, without an acceptable means of mitigating these impacts through the subsequent zoning and development processes. The applicant for the amendment shall have the burden of presenting facts and other materials to support these criteria in writing, prior to any public hearings. ((O)16-02, Amended, 1/20/16; (O)13-19, Amended, 9/18/13; (O)11-21, Amended, 7/6/11; amended during 6/11 supplement; (O)09-01, Amended, 1/7/09; (O)07-23, Amended, 5/2/07) Legend CAPITALIZED TEXT is new text Strike through text is deleted text Italicized text directly reflects the text in the Your Voice, Our Future General Plan Section 22.15 Public Participation B. Applicability 1. General Neighborhood meetings are required for the following development applications: a.Major and minor TYPE 1 AND TYPE 2 General Plan amendments. b.Rezonings. c.Conditional use permits. d.(Repealed by (O)16-02, 1/20/16). e.Conceptual site and landscape plans, excluding final site plans, final plats and landscape plans not associated with a conceptual site plan. f.Any other proposed action that results in significant change in the development intensity or compatibility with existing development as determined by the Planning and Zoning Administrator. 2. Exceptions If a project entails more than one (1) of the aforementioned development applications, a single public participation process may be followed, unless substantial changes have occurred to the proposal or significant issues are identified. When the neighborhood meeting requirements are met for major and minor TYPE 1 AND TYPE 2 General Plan amendments or a rezoning, further meetings may not be required if the following conditions are met: a.No substantial changes to the approved concept or tentative development plan. b.There are no unresolved issues related to the application, as defined in subsection B.3 of this section. Legend CAPITALIZED TEXT is new text Strike through text is deleted text Italicized text directly reflects the text in the Your Voice, Our Future General Plan Section 27.10 Environmentally Sensitive Lands B. Applicability 1.General a.The provisions of ESL only apply to properties where specified environmental conditions are identified on the ESL Planning Map or described herein. b.ESL regulates specific types of development applications at various stages of the development approval process as delineated below: i.All subdivision plat, site plan, conditional use permit, and permit applications subject to the Oracle Road Scenic Corridor, Tangerine Road Corridor Overlay Districts, and Cultural Resource Category shall comply with those respective requirements in subsection D.3 of this section. ii.Rezoning applications, including new PAD applications, shall be subject to all the provisions of the ESL conservation system. Applications to amend PADs or rezoning conditions in effect prior to adoption of the ordinance codified in this section are subject to all requirements herein when the proposed amendment includes changes to density, intensity or use unless at least twenty-five percent (25%) of the site has been developed with infrastructure and finished building pads. iii.Information regarding the primary conservation categories (major wildlife linkage, critical resource area and core resource area) shall be considered as part of major and minor TYPE 1 AND TYPE 2 General Plan amendment applications, in accordance with Section 22.2. iv.Major and minor TYPE 1 AND TYPE 2 General Plan amendment applications for property which has not been mapped for environmentally sensitive lands conservation categories shall include mapping for primary conservation categories (major wildlife linkage, critical resource area and core resource area). v.Conservation category mapping required by subsection B.1.b.iv of this section shall be completed in accordance with Addendum G and applicable provisions of this section. Following Town Council action on the General Plan amendment, the Planning and Zoning Administrator shall administratively update the ESL Planning Map upon certification that the mapping was completed in accordance with this section. c.Once a property is rezoned and open space is conserved as provided herein, environmentally sensitive open space (ESOS) percentages may not be cumulatively reapplied a second time to property or subsequent parcel splits as part of any custom home, subdivision plat, site plan, conditional use permit, and/or off-site improvement permits. Rezoning on property previously subject to ESL will be evaluated by the Town Council on a case-by-case basis. d.All development activity on applicable properties shall comply with provisions specified in Table 27.10-1A or 27.10-1B, ESL applicability, respectively. e.Applicability is further established in each ESL section. TABLE 27.10-1A Applicability for Non-Rezoning/Non-PAD Amendment Projects Section Title and Notes Code Section 27.10 Single-Family R1- 300, 144, 43, 36, 20 Custom Homes Subdivisio n Plat Site Plan Conditiona l Use Permit Off-Site Improveme nt Permit ESLS Application Incentive B.3 Y Y Y Y N Major Wildlife Linkage D.3.a N N N N N Critical Resource Areas D.3.b N N N N N Core Resource Areas D.3.c N N N N N Resource Management Areas D.3.d N N N N N Cultural Resources D.3.e N Y Y Y Y Scenic Resources D.3.f Y Y Y Y N Scenic Resource Viewshed, Vegetation and Landscape Standards for Properties in the Oracle Road Scenic Corridor Overlay District. 1 See Section D.3.f.iv.a for Specific Information D.3.f ORSCOD Y1 Y1 Y1 Y N Scenic Resource Viewshed, Vegetation and Landscape Standards for properties in the Tangerine Corridor Overlay District. 2 See Section D.3.f.iv.a for Specific Information D.3.f TCOD Y2 Y2 Y2 Y N ORSCOD Standards D.3.f.vi.a Y1 Y Y Y Y TRCOD Standards D.3.f.vi.b Y2 Y Y Y Y Scenic Resources design guidelines Addendum H Y Y Y Y Y Hillside Area Category D.3.g N N N N N Hillside Development Zone Addendum I Y Y Y Y N Open Space Requirements E.1 – 4 N N N N N TABLE 27.10-1A Applicability for Non-Rezoning/Non-PAD Amendment Projects Section Title and Notes Code Section 27.10 Single-Family R1- 300, 144, 43, 36, 20 Custom Homes Subdivisio n Plat Site Plan Conditiona l Use Permit Off-Site Improveme nt Permit ESLS Riparian Habitat Overlay Ordinance Addendum I Y Y Y Y Y ESOS Use and Development Standards F.1 N N N N N Development Balance and Incentives 4 Only Available When ESLS Is Applied to Property F.24 N N N N N ESOS Design Standards F.3 N N N N N Mitigation G.1 – 6 Y Y Y Y Y Table 27.10-1B Environmentally Sensitive Lands, Section 27.10 Applicability for Rezonings, PAD Amendments and General Plan Amendments Section Title and Notes Code Section 27.10 Rezoning or Certain PAD Amendments1 General Plan Amendment ESLS Application Incentive B.3 N N Major Wildlife Linkage D.3.a Y Y1 Critical Resource Areas D.3.b Y Y1 Core Resource Areas D.3.c Y Y1 Resource Management Areas D.3.d Y N Cultural Resources D.3.e Y N Scenic Resources D.3.f Y N Hillside Area Category D.3.g Y N Hillside Development Zone Addendum I.1 N N Open Space Requirements E.1 –4 Y N Riparian Habitat Overlay Zone Addendum I.2 N N ESOS Use and Development Standards F.1 Y N Development Balance and Incentives F.2 Y N ESOS Design Standards F.3 Y N Mitigation G.1 –6 Y N 1 Information regarding primary conservation categories (major wildlife linkage, critical resource area and core resource area) shall be considered as part of major and minor TYPE 1 AND TYPE 2 General Plan amendment applications, in accordance with Section 22.2.    Town Council Regular Session Item # 2. b. Meeting Date:01/18/2017   Requested by: Bayer Vella  Submitted By:Elisa Hamblin, Community Development & Public Works Department:Community Development & Public Works Information SUBJECT: PUBLIC HEARING: ORDINANCE NO. (O)17-01, AMENDING SECTIONS 22.2, 22.15, 27.10 AND OTHER RELATED SECTIONS OF THE ORO VALLEY ZONING CODE TO UPDATE GENERAL PLAN AMENDMENT PROCEDURES RECOMMENDATION: The Planning and Zoning Commission recommends approval of the Zoning Code amendments related to General Plan Amendment Procedures. EXECUTIVE SUMMARY: The purpose of this proposed amendment is to align the Zoning Code Section 22.2 General Plan Amendment Procedures and other sections with the Your Voice, Our Future  General Plan (ratified November 8, 2016). This amendment would also allow all other references to “major” of “minor” amendments found in the Zoning Code to be updated with the new terms of “type 1” and “type 2”.   The Zoning Code amendment would ensure future General Plan amendments are processed in a way consistent with the newly ratified Your Voice, Our Future General Plan. The majority of items in this Zoning Code amendment are directly transcribed from the Your Voice, Our Future  General Plan. Two additional items bring the Code into compliance with Arizona State Law and clarify the intent of special areas policies created during a General Plan amendment process. The Planning and Zoning Commission held a public hearing on December 6, 2016, regarding the proposed amendments. The Commission has recommended approval of the proposed amendments. BACKGROUND OR DETAILED INFORMATION: On November 8, 2016, the Oro Valley community voted to ratify the Your Voice, Our On November 8, 2016, the Oro Valley community voted to ratify the Your Voice, Our Future  General Plan. Over the three year General Plan update process, the Town Council has received numerous reports, briefings and updates. This has included information related to the General Plan Amendment section of the Your Voice, Our Future  General Plan.  The purpose of the requested Zoning Code amendment is to align the Zoning Code with the Your Voice, Our Future  General Plan amendment process. Most changes to the Zoning Code replace General Plan Amendment type definitions, procedures and criteria that were based on the Focus 2020 General Plan (adopted in 2005) with that of the Your Voice, Our Future  General Plan (adopted in 2016). The proposed amendments are discussed in detail below. DISCUSSION/ANALYSIS The following includes the major changes made in this Zoning Code amendment. See the attached Ordinance to view all proposed changes to the Zoning Code. Types of Amendments to the General Plan The following describes the new definitions of Type 1 and Type 2 Amendments and the criteria used by the Planning and Zoning Administrator to reclassify a Type 2 Amendment.  Type 1 Amendment: Type 1 Amendments were previously known as Major General Plan Amendments and cover substantial alterations to the land use mixture and balance in Oro Valley.  40 acres or more and classified as Type 1 in the General Plan Amendment Matrix. Increasing High Density Residential and Master Planned Community, regardless of acreage. Decreasing Neighborhood Commercial Office, Community/Regional Commercial, Commerce Office Park and Open Space, regardless of acreage. Planning Area Boundary changes. Type 2 Amendment: Type 2 Amendments were previously known as Minor General Plan Amendments and cover less substantial alterations to the land use mixture and balance in Oro Valley.  Amendments not meeting the criteria for a Type 1 Amendment. Urban Services Boundary changes. Open Space trades resulting in no net loss of open space. Planning and Zoning Administrator Amendment Reclassification  The Planning and Zoning Administrator may reclassify a Type 2 Amendment to a Type 1 Amendment based on findings of visibility, significant environmental or grading impacts and land use density transition. Update General Plan Amendment Matrix. General Plan Amendment Procedures The General Plan Amendment Procedures section describes the application and review process of Type 1 and Type 2 Amendments. Although not directly called for in the Your Voice, Our Future  General Plan, the proposed changes in this section offer clarity and conformity with Arizona State Law.  Add public, public official and agency review requirements, as per Arizona State Law. Clarify public notification process for Type 1 and Type 2 Amendments. Remove section on Major General Plan Amendments for Immediate Review, as it does not conform to Arizona State Law. Adoption of Amendments The following new criteria, as ratified in the Your Voice, Our Future General Plan, are intended to be used by Town staff, the Planning and Zoning Commission and the Town Council to review and make decisions regarding General Plan Amendments. The broad language of the criteria also enables analysis based on the framework of the entire General Plan.  Specific criteria also allow review related to:  Development character and land use patterns Infrastructure and improvements Public services Natural beauty and environmental resources Amendment requests must include effective public outreach efforts. Non-residential changes will also contribute to long-term economic stability, as demonstrated by consistency with goals and policies related to economic development. The Your Voice, Our Future General Plan recognizes the potential need for special area policies which are created during the amendment process. These policies are then typically refined during a rezoning. One of the proposed amendments in this section clarifies this relationship. Special area policies are intended to be refined when more detailed designs, traffic analyses and drainage assessments are completed. Adjustments may be required to address public safety concerns.   Other Updates The following are minor changes will be made throughout the Zoning Code to align with the Your Voice, Our Future General Plan.  “major” amendments are now called “Type 1” amendments. “minor” amendments are now called “Type 2” amendments. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve Ordinance No. (O)17-01, related to General Plan Amendment Procedures, based on the finding the amendments would align the Zoning Code with the recently ratified Your Voice, Our Future General Plan. OR I MOVE to deny Ordinance No. (O)17-01, related to General Plan Amendment Procedures, based on the finding that _________________. Attachments (O)17-01 General Plan Amendment Procedures  Attachment 2 - Dec. 6, 2016 Planning and Zoning Commission Staff Report  Attachment 3 - Planning and Zoning Commission Draft Minutes  C:\Windows\TEMP\BCL Technologies\easyPDF 7\@BCL@2818353D\@BCL@2818353D.doc Town of Oro Valley Attorney’s Office/ca/052212 ORDINANCE NO. (O)17-01 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA, AMENDING CHAPTER 22, REVIEW AND APPROVAL PROCEDURES, SECTION 22.2 GENERAL PLAN AMENDMENT PROCEDURES; SECTION 22.15 PUBLIC PARTICIPATION, AND CHAPTER 27 GENERAL DEVELOPMENT STANDARDS, SECTION 27.10 ENVIRONMENTALLY SENSITIVE LANDS OF THE ORO VALLEY ZONING CODE REVISED; REPEALING ALL RESOLUTIONS, ORDINANCES AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER WHEREAS, on March 13, 1981, the Mayor and Council approved Ordinance (O)81-58, which adopted that certain document entitled “Oro Valley Zoning Code Revised (OVZCR)”; and WHEREAS, the Your Voice, Our Future General Plan was ratified by voters on November 8, 2016; and WHEREAS, the Town desires to amend Chapter 22 Review and Approval Procedures, Section 22.2 General Plan Amendment Procedures, Section 22.15 Public Participation, and Chapter 27, General Development Standards; Section 27.10 Environmentally Sensitive Lands to align these sections of the Zoning Coode with the Your Voice, Our Future General Plan; and WHEREAS, the proposed amendment would also allow all other references to “major” and “minor” amendments found in the Zoning Code to be updated with the new terms “type 1” and “type 2”; and WHEREAS, the Planning and Zoning Commission held a meeting on December 6, 2016, and voted to recommend approval of amending Chapter 22 Review and Approval Procedures, Section 22.2 General Plan Amendment Procedures, Section 22.15 Public Participation, and Chapter 27,General Development Standards; Section 27.10 Environmentally Sensitive Lands to align these sections of the Zoning Coode with the Your Voice, Our Future General Plan; and WHEREAS,the Mayor and Council have considered the proposed amendments and the Planning and Zoning Commission’s report and finds that they are consistent with the Town's General Plan and other Town ordinances and are in the best interest of the Town. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Town Council of the Town of Oro Valley that: SECTION 1.that certain document entitled Chapter 22 Review and Approval Procedures, Sections 22.2 General Plan Amendment Procedures, 22.15 Public Participation, and Chapter 27,General Development Standards; Section 27.10 Environmentally Sensitive Lands, attached hereto as Exhibit “A” and incorporated herein by this reference, is hereby adopted SECTION 2.All Oro Valley ordinances, resolutions or motions and parts of ordinances, resolutions or motions of the Council in conflict with the provision of this Ordinance are hereby repealed. SECTION 3.If any section, subsection, sentence, clause, phrase, or portion of the resolution or any part of the General Plan Amendment adopted herein is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this 18 th day ofJanuary, 2017. TOWN OF ORO VALLEY ______ Dr. Satish I. Hiremath, Mayor ATTEST:APPROVED AS TO FORM : ______ Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: Date: ____________ EXHIBIT “A” Legend CAPITALIZED TEXT is new text Strike through text is deleted text Italicized text directly reflects the text in the Your Voice, Our Future General Plan Section 22.2 General Plan Amendment Procedures A. Purpose A General Plan amendment is any change that occurs between Comprehensive GENERAL Plan updates. Amendments may involve a change to the Land Use Map for specific properties or a change to the text. Requests for amendments, if approved, can effect change to any section of the document including, but not limited to, the various elements, GOALS, policies, objectives or goals ACTIONS. B. Rezoning Conformance with the General Plan Any zoning changes in land use must conform, in all respects, with the Town’s adopted General Plan and Land Use Map. See Section 22.3 for further information on rezoning compliance with the General Plan. C. Types of Amendments to the General Plan EVERY YEAR, APPLICATIONS ARE TYPICALLY MADE TO THE TOWN OF ORO VALLEY FOR AMENDMENTS TO THE GENERAL PLAN.THESE AMENDMENTS ARE DESIGNATED AS EITHER TYPE 1 AMENDMENTS OR TYPE 2 AMENDMENTS. BOTH AMENDMENT TYPES HAVE UNIQUE CRITERIA AND PROCESS AS DEFINED HEREIN. Text and land use map changes will be classified as follows: 1. Major TYPE 1 Amendment TYPE 1 AMENDMENTS INCOLVE SIGNIFICANT CHANGES TO THE TOWN’S GENERAL PLAN. TYPE 1 AMENDMENTS ARE DEFINED AS MAJOR GENERAL PLAN AMENDMENTS IN STATE LAW AND INVOLVE a substantial alteration of the TOWN’S land use mixture or balance that meets one or more of the following criteria. A TYPE 1 AMENDMENT SHALL BE REQUIRED FOR ANY OF THE FOLLOWING SUBSTANTIAL ALTERATIONS TO THE GENERAL PLAN: a.ANY change in land use designation TO THE LAND USE PLAN that AFFECTS 40 ACRES OR MORE AND is expressed CLASSIFIED as a major TYPE 1 amendment ON THE GENERAL PLAN AMENDMENT MATRIX in (Table 22-1)., unless the proposal meets the criteria listed in Section 22.2.C.2.b or 22.2.C.2.c. b.INCREASING THE AMOUNT OF HIGH DENSITY RESIDENTIAL, REGARDLESS OF ACREAGE. c.INCREASING THE AMOUNT OF MASTER PLANNED COMMUNITY, REGARDLESS OF ACREAGE. d.DECREASING NEIGHBORHOOD COMMERCIAL OFFICE, COMMUNITY/REGIONAL COMMERCIAL OR COMMERCE OFFICE PARK LAND USE DESIGNATIONS, REGARDLESS OF ACREAGE. e.DECREASING THE AMOUNT OF OPEN SPACE REGARDLESS OF ACREAGE. f.PLANNING AREA BOUNDARY CHANGES. b. g.Amendments for properties beyond OUTSIDE the General Plan Urban Services Boundary (USB). c.Text changes that add or rescind any element, GOAL, policy, objective or goal to the Plan. d. h.ANY text changes TO AN ELEMENT, GOAL, POLICY, OR ACTION that substantially alterS the intent OR PURPOSE of any element, GOAL, policy, objective or goal ACTION OF THE GENERAL PLAN. 2. Minor TYPE 2 Amendment TYPE 2 AMENDMENTS INVOLVE CHANGES WITH LESS IMPACT TO THE GENERAL PLAN AND DO NOT REPRESENT A SUBSTANTIAL ALTERATION OF THE TOWN’S LAND USE MIXTURE OR BALANCE. TYPE 2 AMENDMENTS ARE NOT INTENDED TO BE MAJOR GENERAL PLAN AMENDMENTS AS PROVIDED BY STATE LAW. A TYPE 2 AMENDMENT SHALL BE REQUIRED FOR ANY OF THE FOLLOWING CHANGES TO THE GENERAL PLAN: a.Any change in land use designation that is expressed as a minor amendment in Table 22-1. b.All amendments that are five acres or less in size and that are contiguous to like existing land use categories. b.Amendments to the Land Use Map that achieve conformity with either existing land uses or Pima County zoning upon annexation. a. ANY AMENDMENT NOT MEETING THE CRITERIA FOR A TYPE 1 AMENDMENT. b. AMENDMENTS TO THE URBAN SERVICES BOUNDARY. c. OPEN SPACE TRADES RESULTING IN NO NET LOSS OF OPEN SPACE AND THAT MEET THE TOWN’S ENVIRONMENTAL OBJECTIVES. d.ANY text changes that clarify any portion of an TO AN ELEMENT, GOAL, POLICY OR ACTION THAT DO NOT ALTER THE INTENT OR PURPOSE OF ANY element, GOAL, policy, objective or goal without substantially altering the intent ACTION OF THE GENERAL PLAN. e. Amendments that do not meet the criteria for a major amendment. 3. PLANNING AND ZONING ADMINISTRATOR AMENDMENT RECLASSIFICATION THE PLANNING AND ZONING ADMINISTRATOR MAY RECLASSIFY A TYPE 2 AMENDMENT TO A TYPE 1 AMENDMENT BASED ON THE FOLLOWING FINDINGS: a.HIGH VISIBILITY OF THE PROPERTY BY A SIGNIFICANT PORTION OF THE COMMUNITY, BEYOND VISIBILITY BY ADJACENT PROPERTY OWNERS. AREAS OF HIGH VISIBILITY INCLUDE, BUT ARE NOT LIMITED TO, LOCATIONS ALONG MAJOR THOROUGHFARES, AT MAJOR GATEWAYS INTO THE COMMUNITY SUCH AS TOWN LIMITS AND PROPERTIES THAT ARE HIGHLY VISIBE DUE TO ELEVATION. b.THE PHYSICAL CHARACTERISTICS OF A SITE SUCH AS ENVIRONMENTAL CONSTRAINTS, ACCESS OR TOPOGRAPHY WILL LIKELY RESULT IN SIGNIFICANT ENVIRONMENTAL OR GRADING IMPACTS TO THE PROPERTY. c.THE PROPOSED DENSITY OR TYPE OF DEVELOPMENT WOULD CREATE A SIGNIFICANT AND ABRUPT TRANSITION IN LAND USE IN COMPARISON WITH THE ADJACENT AREA AND DEVELOPMENT CONTEXT. THE CHANGE MAY IMPACT THE SURROUNDING DEVELOPMENT CHARACTER OR SIGNAL AN OVERALL CHANGE TO THE FUTURE OF THE AREA. 3. 4. Exceptions The following shall not require a formal amendment to the General Plan and MAY be reviewed administratively: a.All scriveners’ errors will be subject to administrative approval. Scrivener’s errors are unintentional clerical mistakes made during the drafting, publishing, and copying process. b.Public schools are not subject to the amendment process. c. THE PLANNING AND ZONING ADMINISTRATOR SHALL HAVE THE AUTHORITY TO ADMINISTER AND INTERPRET THE PROVISIONS OF THE GENERAL PLAN. REQUESTS FOR INTERPRETATIONS MAY BE FILED BY AN APPLICANT OR AN AGGRIEVED PARTY OWNING PROPERTY WITHIN THE REQUIRED NOTIFICATION AREA FOR GENERAL PLAN AMENDMENTS. INFORMATION ON INTERPRETATIONS SHALL BE IDENTIFIED IN ALL RELATED STAFF REPORTS FOR THE PLANNING AND ZONING COMMISSION AND TOWN COUNCIL. TABLE 22-1 General Plan Amendment Matrix Proposed Designation (Change to) Existing R-LDR LDR1 LDR2 MDR HDR MPC RGC NCO CRC COP PSP & SCH* 1PARK OS R-LDR none 2 1 1 1 1 1 1 1 1 1 2 2 LDR1 2 none 2 1 1 1 1 1 1 1 1 2 2 LDR2 2 2 none 2 1 1 1 1 1 1 1 2 2 MDR 2 2 2 none 1 1 1 1 1 1 1 2 2 HDR 2 2 2 2 none 1 1 1 1 1 2 2 2 MPC 1 1 1 1 1 none 1 1 1 1 2 2 2 RGC 1 1 1 1 1 1 none 2 1 2 2 2 2 NCO 1 1 1 1 1 1 2 none 1 2 2 2 2 CRC 1 1 1 1 1 1 2 2 none 2 1 2 2 COP 1 1 1 1 1 1 2 2 2 none 1 2 2 PSP & SCH* 2 2 2 2 1 1 2 2 2 2 none 2 2 PARK 1 1 1 1 1 1 1 1 1 1 1 none 2 OS 1 1 1 1 1 1 1 1 1 1 1 1 none *Public schools are not subject to the amendment process. DESIGNATION KEY R-LDR Rural Low Density Residential (0 – 0.3 homes per acre) LDR1 Low Density Residential 1 (0.4 – 1.2 homes per acre) LDR2 Low Density Residential 2 (1.3 – 2.0 homes per acre) MDR Medium Density Residential (2.1 – 5.0 homes per acre) HDR High Density Residential (5.1+ homes per acre) MPC Master Planned Community RGC Resort And Golf Course NCO Neighborhood Commercial And Office CRC Community/Regional Commercial COP Commerce/Office Park PSP Public/Semi Public SCH Schools PARK Parks OS Open Space For a complete definition of the land use designations, please refer to the General Plan. 1.For a complete definition of the land use designations, please refer to the General Plan. 2.Amendments to areas designated as MPC will be treated, per the General Plan Amendment Matrix Table, based on the land use and density of the MPC designation. If no specific land uses and densities are called out for the MPC, it will be treated, for the purpose of the amendment only, as MDR and NCO (no more than ten (10) percent). 3.Excluding public schools. Public schools are not subject to the amendment process. D. General Plan Amendment Procedures All minor TYPE 1 and major TYPE 2 amendments to the General Plan shall follow the procedures outlined below: 1.Application a.Amendments to the Land Use Map may be initiated by the Town or by the landowner only. b.Text amendments including, but not limited to, the General Plan elements, GOALS, policies, goals, objectives and implementation strategies ACTIONS may be requested by Type 1 Amendment 1 Type 2 Amendment 2 None none any individual, whether a land holder in the Town or not, or by a Town Official or Town resident. 2. ADMINISTRATIVE REVIEW AT LEAST SIXTY (60) DAYS BEFORE THE GENERAL PLAN OR AN ELEMENT OR TYPE 1 AMENDMENT OF A GENERAL PLAN IS NOTICED, THE PLANNING DIVISION SHALL: a. TRANSMIT THE AMENDMENT TO THE MAYOR, THE TOWN COUNCIL AND THE PLANNING AND ZONING COMMISSION. b. SUBMIT A COPY FOR REVIEW AND FURTHER COMMENT TO: i. PIMA COUNTY ASSOCIATION OF GOVERNMENTS. ii. PIMA COUNTY, THE TOWN OF MARANA, THE CITY OF TUCSON AND PINAL COUNTY. iii. THE ARIZONA COMMERCE AUTHORITY iv. THE ARIZONA DEPARTMENT OF WATER RESOURCES FOR REVIEW AND COMMENT ON THE WATER RESOURCES ELEMENT. v. ANY PERSON OR ENTITY THAT REQUESTS IN WRITING TO RECEIVE A REVIEW COPY OF THE AMENDMENT. 2. 3.Review Process a.Minor Amendment i.Submittal requirements are established by the Planning and Zoning Administrator. Additional studies or other materials may be required when warranted. ii.Amendments may be submitted any time of the year. iii.Minor General Plan amendment applications for property which has not been mapped for environmentally sensitive lands conservation categories shall include mapping for primary conservation categories (major wildlife linkage, critical resource area and core resource area) in accordance with Section 27.10.B.1.b.iv with the initial submittal of the amendment application. iv.Neighborhood meetings shall be conducted in accordance with Section 22.15. b. Major a. TYPE 1 Amendment i.Submittal requirements are established by the Planning and Zoning Administrator. Additional studies or other materials may be required when warranted AS DETERMINED BY THE PLANNING AND ZONING ADMINISTRATOR. ii.Applications are accepted from January 1st to April 30th. iii.Major TYPE 1 General Plan amendment applications for property which has not been mapped for environmentally sensitive lands conservation categories shall include mapping for primary conservation categories (major wildlife linkage, critical resource area and core resource area) in accordance with Section 27.10.B.1.b.iv with the initial submittal of the amendment application. iv.Neighborhood meetings shall be conducted in accordance with Section 22.15. v.All applications must be reviewed concurrently at a minimum of two (2) public hearings by the Planning and Zoning Commission in different locations. vi.All major TYPE 1 amendments are to be presented to the Council at a single public hearing prior to the end of the calendar year that the proposal is made. vii.Public Notification for All Public Hearings. Public notification shall be given not less than AT LEAST fifteen (15) AND NO MORE THAN THIRTY (30) CALENDAR days prior to the scheduled hearing date and will include at a minimum: a)Notice of the proposed amendment will be advertised a minimum of three (3) times in two (2) widely distributed newspapers. b)All property owners within one thousand (1,000) feet of the subject property will be directly notified of the amendment when the amendment involves a change in land use. The Planning and Zoning Administrator may expand the notification area in accordance with Section 22.15.B.2.b. c)All homeowner’s associations registered in Oro Valley will be notified of the amendment. d)Signs noticing the proposed amendment will be posted on OR NEAR the property on a sign or signs A MINIMUM OF three (3) feet by four (4) feet in size, with white background and A HEADER OF LETTERS NO LESS THAN five (5) inchES IN HEIGHT letters. viii.Adoption of a major TYPE 1 amendment requires a two-thirds (2/3) vote of the Town Council. b. TYPE 2 AMENDMENT i.SUBMITTAL REQUIREMENTS ARE ESTABLISHED BY THE PLANNING AND ZONING ADMINISTRATOR. ADDITIONAL STUDIES OR OTHER MATERIALS MAY BE REQUIRED WHEN WARRANTED AS DETERMINED BY THE PLANNING AND ZONING ADMINISTRATOR. ii.AMENDMENTS MAY BE SUBMITTED ANY TIME OF THE YEAR. iii.TYPE 2 GENERAL PLAN AMENDMENT APPLICATIONS FOR PROPERTY WHICH HAS NOT BEEN MAPPED FOR ENVIRONMENTALLY SENSITIVE LANDS CONSERVATION CATEGORIES SHALL INCLUDE MAPPING FOR PRIMARY CONSERVATION CATEGORIES (MAJOR WILDLIFE LINKAGE, CRITICAL RESOURCE AREA AND CORE RESOURCE AREA) IN ACCORDANCE WITH SECTION 27.10.B.1.b.iv WITH THE INITIAL SUBMITTAL OF THE AMENDMENT APPLICATION. iv.NEIGHBORHOOD MEETINGS SHALL BE CONDUCTED IN ACCORDANCE WITH SECTION 22.15. v.PUBLIC NOTIFICATION FOR ALL PUBLIC HEARINGS. PUBLIC NOTIFICATION SHALL BE GIVEN AT LEAST FIFTEEN (15) AND NO MORE THAN THIRTY (30) CALENDAR DAYS PRIOR TO THE SCHEDULED HEARING DATE AND WILL INCLUDE AT A MINIMUM: a)NOTICE OF THE PROPOSED AMENDMENT WILL BE ADVERTISED A MINIMUM OF TWO (2) TIMES IN A WIDELY DISTRIBUTED NEWSPAPER. b)ALL PROPERTY OWNERS WITHIN SIX HUNDRED (600) FEET OF THE SUBJECT PROPERTY WILL BE DIRECTLY NOTIFIED OF THE AMENDMENT WHEN THE AMENDMENT INVOLVES A CHANGE IN LAND USE. THE PLANNING AND ZONING ADMINISTRATOR MAY EXPAND THE NOTIFICATION AREA IN ACCORDANCE WITH SECTION 22.15.B.2.b. c)SIGNS NOTICING THE PROPOSED AMENDMENT WILL BE POSTED ON OR NEAR THE PROPERTY ON A SIGN OR SIGNS A MINIMUM OF THREE (3) FEET BY FOUR (4) FEET IN SIZE, WITH A HEADER OF LETTERS NO LESS THAN FIVE (5) INCHES IN HEIGHT. vi.ADOPTION OF A TYPE 2 AMENDMENT REQUIRES A MAJORITY VOTE OF THE TOWN COUNCIL. c.Major General Plan Amendments for Immediate Review The Town Council may initiate a major General Plan amendment at any time of the year outside of the application timeframe established by subsection D.2.b.ii of this section, subject to the following: i.The initiation of a major General Plan amendment pursuant to this section shall be at a noticed public hearing. ii.The submittal content, public notice, neighborhood meeting public hearings and super majority approval requirements for a major General Plan amendment initiated pursuant to this section shall conform with the requirements of subsection D of this section. iii.Town Council may initiate a major General Plan amendment pursuant to this section based on the following findings: a)The applicant has demonstrated that waiting for the normal amendment period would deny substantial and significant benefits to the greater community. b)The applicant has demonstrated that waiting for the normal amendment period would place the community at greater health and safety risks. d. c. Environmentally Sensitive Lands Evaluation Information regarding the primary conservation categories (major wildlife linkage, critical resource area and core resource area) shall be considered as part of major TYPE 1 and minor TYPE 2 General Plan amendment applications. The reasonableness of proposed land use intensity shall be determined by Town Council upon consideration of the environmental resources present on the property. 3. 4.Adoption of Amendment GENERAL PLAN AMENDMENT EVALUATION CRITERIA PROVIDE A TOOL FOR THE TOWN TO JUDGE THE MERITS OF A SPECIFIC AMENDMENT REQUEST. THE CRITERIA IDENTIFIES BROAD THEMES FROM THE GENERAL PLAN THAT AN AMENDMENT SHOULD ADDRESS, AS WELL AS SPECIFIC DEVELOPMENT-RELATED ISSUES THAT WILL BE EVALUATED BY THE TOWN IN RELATION TO THE AMENDMENT REQUEST. THE INTENT OF THIS CRITERIA IS TO GATHER INFORMATION THAT FORMS THE BASIS FOR TOWN DECISION-MAKING ON AMENDMENT REQUESTS. THE CRITERIA IS PURPOSELY WRITTEN USING BROAD LANGUAGE TO ENABLE REVIEW OF APPLICATIONS BASED ON THE FULL BREADTH OF GENERAL PLAN TOPICS. THE ULTIMATE DECISION REGARDING COMPLIANCE WITH THE CRITERIA WILL BE MADE BY TOWN COUNCIL. MITIGATION AS NEEDED MAY BE INCORPORATED AS SPECIAL AREA POLICIES BY TOWN COUNCIL, OR ADDRESSED IN SUBSEQUENT ZONING DEVELOPMENT PROCESSES. a.THE REVIEW AND ANALYSIS SHALL INCLUDE THE FOLLOWING CRITERIA: i. The disposition of the General Plan amendment proposed shall be based on consistency ON BALANCE, THE REQUEST IS CONSISTENT with the vision, GUIDING PRINCIPLES, goals, and policies of the General Plan, with special emphasis on compliance with the following criteria AS DEMONSTRATED BY THE FOLLOWING CRITERIA. THE REQUEST SHALL NOT: a) SIGNIFICANTLY ALTER EXISTING DEVELOPMENT CHARACTER AND LAND USE PATTERNS WITHOUT ADEQUATE AND APPROPRIATE BUFFERS AND GRADUATED TRANSITIONS IN DENSITY AND LAND USE. b) IMPACT EXISTING USES WITH INCREASED INFRASTRUCTURE WITHOUT APPROPRIATE IMPROVEMENTS TO ACCOMMODATE PLANNED GROWTH. c) IMPACT OTHER PUBLIC SERVICES INCLUDING POLICE, FIRE, PARKS, WATER AND DRAINAGE UNLESS CAREFUL ANALYSIS AND EXPLANATION OF ANTICIPATED IMPACTS IS PROVIDED TO THE TOWN FOR REVIEW. d)IMPACT THE NATURAL BEAUTY AND ENVIRONMENTAL RESOURCES WITHOUT SUITABLE MITIGATION. ii. THE APPLICANT HAS IMPLEMENTED EFFECTIVE PUBLIC OUTREACH EFFORTS TO IDENTIFY NEIGHBORHOOD CONCERNS AND HAS RESPONDED BY INCORPORATING MEASURES TO AVOID OR MINIMIZE DEVELOPMENT IMPACTS TO THE EXTENT REASONABLY POSSIBLE, AS WELL AS TO MITIGATE UNAVOIDABLE ADVERSE IMPACTS. iii. ALL NON-RESIDENTIAL AMENDMENT REQUESTS WILL CONTRIBUTE POSITIVELY TO THE LONG-TERM ECONOMIC STABILITY OF THE TOWN AS DEMONSTRATED BY CONSISTENCY WITH GOALS AND POLICIES RELATED TO ECONOMIC DEVELOPMENT AND FINANCIAL STABILITY. b. THE APPLICANT MAY DEVELOP SPECIAL AREA POLICIES, WHICH TYPICALLY ADDRESS CONCERNS SUCH AS SETBACKS, BUILDING HEIGHTS, SCREENING AND TRAFFIC MANAGEMENT, WITH THE UNDERSTANDING THAT THEY MAY BE REFINED DURING THE REZONING PROCESS TO ADDRESS PUBLIC SAFETY CONCERNS AND NEW INFORMATION. c. IT SHALL BE THE RESPONSIBILITY OF AN APPLICANT TO SUBMIT INFORMATION, STUDIES AND ANALYSIS THAT WILL ENABLE ALL PARTICIPANTS TO ADEQUATELY ASSESS THE REQUEST IN RELATION TO THE CRITERIA. a.The proposed change is necessary because conditions in the community have changed to the extent that the plan requires amendment or modification; and b.The proposed change is sustainable by contributing to the socio-economic betterment of the community, while achieving community and environmental compatibility; and c.The proposed change reflects market demand which leads to viability and general community acceptance; and d.The amendment will not adversely impact the community as a whole, or a portion of the community, without an acceptable means of mitigating these impacts through the subsequent zoning and development processes. The applicant for the amendment shall have the burden of presenting facts and other materials to support these criteria in writing, prior to any public hearings. ((O)16-02, Amended, 1/20/16; (O)13-19, Amended, 9/18/13; (O)11-21, Amended, 7/6/11; amended during 6/11 supplement; (O)09-01, Amended, 1/7/09; (O)07-23, Amended, 5/2/07) Legend CAPITALIZED TEXT is new text Strike through text is deleted text Italicized text directly reflects the text in the Your Voice, Our Future General Plan Section 22.15 Public Participation B. Applicability 1. General Neighborhood meetings are required for the following development applications: a.Major and minor TYPE 1 AND TYPE 2 General Plan amendments. b.Rezonings. c.Conditional use permits. d.(Repealed by (O)16-02, 1/20/16). e.Conceptual site and landscape plans, excluding final site plans, final plats and landscape plans not associated with a conceptual site plan. f.Any other proposed action that results in significant change in the development intensity or compatibility with existing development as determined by the Planning and Zoning Administrator. 2. Exceptions If a project entails more than one (1) of the aforementioned development applications, a single public participation process may be followed, unless substantial changes have occurred to the proposal or significant issues are identified. When the neighborhood meeting requirements are met for major and minor TYPE 1 AND TYPE 2 General Plan amendments or a rezoning, further meetings may not be required if the following conditions are met: a.No substantial changes to the approved concept or tentative development plan. b.There are no unresolved issues related to the application, as defined in subsection B.3 of this section. Legend CAPITALIZED TEXT is new text Strike through text is deleted text Italicized text directly reflects the text in the Your Voice, Our Future General Plan Section 27.10 Environmentally Sensitive Lands B. Applicability 1.General a.The provisions of ESL only apply to properties where specified environmental conditions are identified on the ESL Planning Map or described herein. b.ESL regulates specific types of development applications at various stages of the development approval process as delineated below: i.All subdivision plat, site plan, conditional use permit, and permit applications subject to the Oracle Road Scenic Corridor, Tangerine Road Corridor Overlay Districts, and Cultural Resource Category shall comply with those respective requirements in subsection D.3 of this section. ii.Rezoning applications, including new PAD applications, shall be subject to all the provisions of the ESL conservation system. Applications to amend PADs or rezoning conditions in effect prior to adoption of the ordinance codified in this section are subject to all requirements herein when the proposed amendment includes changes to density, intensity or use unless at least twenty-five percent (25%) of the site has been developed with infrastructure and finished building pads. iii.Information regarding the primary conservation categories (major wildlife linkage, critical resource area and core resource area) shall be considered as part of major and minor TYPE 1 AND TYPE 2 General Plan amendment applications, in accordance with Section 22.2. iv.Major and minor TYPE 1 AND TYPE 2 General Plan amendment applications for property which has not been mapped for environmentally sensitive lands conservation categories shall include mapping for primary conservation categories (major wildlife linkage, critical resource area and core resource area). v.Conservation category mapping required by subsection B.1.b.iv of this section shall be completed in accordance with Addendum G and applicable provisions of this section. Following Town Council action on the General Plan amendment, the Planning and Zoning Administrator shall administratively update the ESL Planning Map upon certification that the mapping was completed in accordance with this section. c.Once a property is rezoned and open space is conserved as provided herein, environmentally sensitive open space (ESOS) percentages may not be cumulatively reapplied a second time to property or subsequent parcel splits as part of any custom home, subdivision plat, site plan, conditional use permit, and/or off-site improvement permits. Rezoning on property previously subject to ESL will be evaluated by the Town Council on a case-by-case basis. d.All development activity on applicable properties shall comply with provisions specified in Table 27.10-1A or 27.10-1B, ESL applicability, respectively. e.Applicability is further established in each ESL section. TABLE 27.10-1A Applicability for Non-Rezoning/Non-PAD Amendment Projects Section Title and Notes Code Section 27.10 Single-Fa mily R1- 300, 144, 43, 36, 20 Custom Homes Subdivisio n Plat Site Plan Conditiona l Use Permit Off-Site Improveme nt Permit ESLS Application Incentive B.3 Y Y Y Y N Major Wildlife Linkage D.3.a N N N N N Critical Resource Areas D.3.b N N N N N Core Resource Areas D.3.c N N N N N Resource Management Areas D.3.d N N N N N Cultural Resources D.3.e N Y Y Y Y Scenic Resources D.3.f Y Y Y Y N Scenic Resource Viewshed, Vegetation and Landscape Standards for Properties in the Oracle Road Scenic Corridor Overlay District. 1 See Section D.3.f.iv.a for Specific Information D.3.f ORSCOD Y1 Y1 Y1 Y N Scenic Resource Viewshed, Vegetation and Landscape Standards for properties in the Tangerine Corridor Overlay District. 2 See Section D.3.f.iv.a for Specific Information D.3.f TCOD Y2 Y2 Y2 Y N ORSCOD Standards D.3.f.vi.a Y1 Y Y Y Y TRCOD Standards D.3.f.vi.b Y2 Y Y Y Y Scenic Resources design guidelines Addendum H Y Y Y Y Y Hillside Area Category D.3.g N N N N N Hillside Development Zone Addendum I Y Y Y Y N Open Space Requirements E.1 – 4 N N N N N TABLE 27.10-1A Applicability for Non-Rezoning/Non-PAD Amendment Projects Section Title and Notes Code Section 27.10 Single-Fa mily R1- 300, 144, 43, 36, 20 Custom Homes Subdivisio n Plat Site Plan Conditiona l Use Permit Off-Site Improveme nt Permit ESLS Riparian Habitat Overlay Ordinance Addendum I Y Y Y Y Y ESOS Use and Development Standards F.1 N N N N N Development Balance and Incentives 4 Only Available When ESLS Is Applied to Property F.24 N N N N N ESOS Design Standards F.3 N N N N N Mitigation G.1 – 6 Y Y Y Y Y Table 27.10-1B Environmentally Sensitive Lands, Section 27.10 Applicability for Rezonings, PAD Amendments and General Plan Amendments Section Title and Notes Code Section 27.10 Rezoning or Certain PAD Amendments1 General Plan Amendment ESLS Application Incentive B.3 N N Major Wildlife Linkage D.3.a Y Y1 Critical Resource Areas D.3.b Y Y1 Core Resource Areas D.3.c Y Y1 Resource Management Areas D.3.d Y N Cultural Resources D.3.e Y N Scenic Resources D.3.f Y N Hillside Area Category D.3.g Y N Hillside Development Zone Addendum I.1 N N Open Space Requirements E.1 –4 Y N Riparian Habitat Overlay Zone Addendum I.2 N N ESOS Use and Development Standards F.1 Y N Development Balance and Incentives F.2 Y N ESOS Design Standards F.3 Y N Mitigation G.1 –6 Y N 1 Information regarding primary conservation categories (major wildlife linkage, critical resource area and core resource area) shall be considered as part of major and minor TYPE 1 AND TYPE 2 General Plan amendment applications, in accordance with Section 22.2. December 6, 2016 Planning and Zoning Commission Meeting 1 MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION REGULAR SESSION December 6, 2016 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER Chair Leedy called the meeting to order at 6:00 p.m. ROLL CALL PRESENT: Chair Bill Leedy Vice-Chair Charlie Hurt Commissioner Tom Drzazgowski Commissioner Tom Gribb Commissioner Bob Swope Commissioner Greg Hitt EXCUSED: Commissioner Melanie Barrett OTHER STAFF PRESENT: Joe Andrews, Chief Civil Deputy Attorney Lou Waters, Town Council Vice-Mayor Joe Hornat, Town Council Member PLEDGE OF ALLEGIANCE Chair Leedy led the Commission and audience in the Pledge of Allegiance. CALL TO AUDIENCE No speakers. COUNCIL LIAISON COMMENTS Council Member Joe Hornat commented on the following: - Thank you to Bill Leedy for his leadership and performance with the Planning and Zoning Commission - Thank you to all the commissioners and those that requested reappointment - Reviewed highlights from the Town Council November 16, 2016 meeting December 6, 2016 Planning and Zoning Commission Meeting 2 - Reviewed the Town Council upcoming agenda for December 7, 2016, including new council liaison assignments and reappointments to boards and commissions REGULAR SESSION AGENDA 1. REVIEW AND/OR APPROVAL OF THE NOVEMBER 1, 2016 REGULAR SESSION MEETING MINUTES MOTION: A motion was made by Charlie Hurt and seconded by Tom Gribb to approve the November 1, 2016 meeting minutes as written. MOTION carried, 6-0. 2. DISCUSSION AND POSSIBLE ACTION ON A ZONING CODE AMENDMENT TO SECTIONS OF CHAPTER 22 AND 27 RELATED TO GENERAL PLAN AMENDMENT PROCEDURES Elisa Hamblin, Long Range Principal Planner, presented the following: - Align current Zoning Code with the Your Voice, Our Future plan - Amend the current Zoning Code sections on General Plan Amendments - Amendment types and procedures - Adoption of General Amendments/Special Area Policies MOTION: A motion was made by Tom Drzazgowski and seconded by Charlie Hurt to recommend approval of the Zoning Code Amendment to Sections 22.2 and 22.15 and all other references to outdated terminology to align with the Your Voice, Our Future General Plan with the modification to Section 22.2.d.4.b as shown on the slide. MOTION carried, 6-0. 3. PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION ON A ZONING CODE AMENDMENT TO CHAPTER 28 RELATED TO WALL SIGNS. THE AMENDMENT MAY INCLUDE CHANGES TO OTHER RELATED SECTIONS OF THE ZONING CODE, OV1602882 Anthony Cisneros, Planning Intern, presented on the following: - Amendment to add taglines on signs to allow identification of type of business - Wall signs and establishing standards - Taglines permitted use and limited size - Proportionality of taglines Concerns raised by the commission: - How tagline advertising will be enforced. Patty Hayes, Senior Planning Technician, stated the size of the tagline will reduce using the areas as advertising. -Preventing businesses from advertising prices or services in the tagline. Chad Daines, Principal Planner, stated the definition of the tagline doesn't permit advertisement of December 6, 2016 Planning and Zoning Commission Meeting 3 prices and services. The guidance from the General Plan describes the general purpose of signs. - Joe Andrews, Chief Civil Deputy Attorney, spoke on the Gilbert vs. Reed case. The city was sued and lost because it told businesses specifically what they could or could not place on their signs. We can limit somewhat based on guidance. A trademarked logo is allowed as part of its allowable signage allotment. -The area provides a way to identify their business without additional signage; it allows for a portion of their signed to be used differently. Chair Leedy opened the public hearing. Mr. Dave Perry, President/CEO of the Greater Oro Valley Chamber of Commerce, spoke in support of Agenda Item 3. - The 35% limitation is going to drive the verbiage on the signs. - He agrees with Mr. Andrews regarding a potential First Amendment breach if we limit too specifically what is allowed. Chair Leedy closed the public hearing. MOTION: A motion was made by Greg Hitt and seconded by Charlie Hurt to recommend the approval of Zoning Code Amendment in Attachment 2 related to Tagline signs, based on the finding that the request meets the intent of the general plan for signage. MOTION carried, 6-0. Meeting adjourned at 6:36 p.m. Prepared by: Jeanna Ancona Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the regular session of the Planning and Zoning Commission Oro Valley, Arizona held on the 6th day of December, 2016. I further certify that the meeting was duly called and held and that a quorum was present.    Town Council Regular Session Item # 3. Meeting Date:01/18/2017   Requested by: Mayor Hiremath & Councilmember Hornat  Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office Information SUBJECT: DISCUSSION AND POSSIBLE DIRECTION TO STAFF REGARDING FUTURE COMMUNITY CENTER ELEMENTS RECOMMENDATION: N/A EXECUTIVE SUMMARY: Mayor Hiremath and Councilmember Hornat have requested that this item be placed on the agenda for discussion. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to _____________________________________. Attachments No file(s) attached.