HomeMy WebLinkAboutInformational Records - Town Council Reports (5)
Town Manager’s Office
TOWN COUNCIL REPORT
DATE: June 1, 2017
TO: Mayor and Councilmembers
FROM: Daniel G. Sharp, Interim Town Manager
Stacey Lemos, Finance Director
SUBJECT: 3rd Quarter CIP Status Report for FY 2016/17
As part of monitoring and communicating the status of the projects in the Town’s adopted
Capital Improvement Plan (CIP), staff has developed the attached Quarterly CIP Status Report
for the quarter ending March 31, 2017. This report lists all of the CIP projects approved in the
FY 2016/17 adopted budget along with fiscal year-to-date spending, the total project budget and
spending, and comments/notes for each project.
DISCUSSION
In the attached report, the Total Project column consists of the total project budget, which may
include prior year budget amounts plus the FY 2016/17 budget amount (if this project
commenced in a prior fiscal year and rolled over into the 2016/17 fiscal year). If the project is a
rollover project, the Actuals column includes amounts spent in the prior fiscal year plus amounts
spent in FY 2016/17.
The Fiscal Year 16/17 column consists only of the FY 2016/17 adopted budget amount for the
project, as well as actual amounts spent that fiscal year.
As a reminder, the CIP projects budgeted within the General Government CIP Fund are funded
with a General Fund transfer of one-time construction-related revenues and sales taxes
generated from residential and commercial construction activity occurring within the Town. This
report captures the most current, and up-to-date costs and status of the projects in the FY
2016/17 Capital Improvement Program through March 31, 2017.
RECOMMENDATION / CONCLUSION
This report is for information only.
Project NameActualsBudget% RemainingActuals Budget% RemainingStatus Comments/NotesGENERAL GOVERNMENT PROJECTSTransit Scheduling Software and Mobility Data System 77,950 90,000 13.4% 77,950 90,000 13.4%Software upgrade has been completed. Automatic customer notification is complete and on‐line. Final map upgrades are in process. Last phase of the project is a voucher‐less system, which will roll over into FY 17/18. Improvements at 680 Calle Concordia Facilities 44,695 50,000 10.6% 44,695 50,000 10.6%Construction is complete on the eight‐foot high masonry perimeter wall around the back half of the facilities. Two Additional Multi‐Use Fields at Naranja Park 4,269 212,600 98.0% 4,269 212,600 98.0%Initial work on this project will begin in May/June 2017. Heavy construction will begin after July 4th, 2017, with the goal of project completion by winter 2017/2018. Replace Olympic Pool Heater at Aquatic Center‐ 148,000 100.0%‐ 148,000 100.0%Staff worked with Lloyd Construction and the heater manufacturer to determine the best solution. Both entities confirmed that the issue appeared to be plumbing‐related, rather than heater‐related. Lloyd Construction has completed the plumbing work and the heater has been working at full capacity. Staff will continue to monitor the heater, but believe the replacement will not be necessary.El Conquistador Country Club & Golf Course Acquisition 350,000 350,000 0.0% 650,000 1,000,000 35.0% FY 16/17 is 2nd payment of 3‐year payment purchase plan.Property/ID and Southern Substation Building 110,736 1,945,000 94.3% 627,626 2,475,000 74.6%Plans are with Community Development & Public Works staff for final review. Project will roll over into FY 17/18. Bond‐Funded Park Infrastructure‐ 5,000,000 100.0%‐ 5,000,000 100.0%Project cost is estimated at $17M. Secondary property tax proposal to fund the project will be placed on the November ballot per Council direction on May 3, 2017.TOTAL 587,650 7,795,600 92.5% 1,404,540 8,975,600 84.4%QUARTERLY CIP STATUS REPORTFOR THE QUARTER ENDING MARCH 31, 2017TOTAL PROJECTFiscal Year 16/17Page 1 of 4F:\CIP\Quarterly Status Reports\FY 16‐17\Q3 FY 16‐17 CIP Status Report
Project NameActualsBudget% RemainingActuals Budget% RemainingStatus Comments/NotesQUARTERLY CIP STATUS REPORTFOR THE QUARTER ENDING MARCH 31, 2017TOTAL PROJECTFiscal Year 16/17HIGHWAY FUND PROJECTSPavement Preservation Program 450,193 1,150,000 60.9% 450,193 1,150,000 60.9%Fall preservation project was completed. Spring project is currently in the bid award phase. Infrastructure Asset Management Software 21,754 50,000 56.5% 78,452 100,000 21.5%Fueling system upgrade and integration is the final component remaining on this project. Project will be completed within budget by end of current fiscal year. Tangerine Access to Safeway (1st Ave) ‐ Safety‐ 250,000 100.0% 36,439 286,439 87.3%Plans are at 100% and are with ADOT for right‐of‐way application. Council passed resolution on April 5, 2017 to take over the Tangerine right‐of‐way from ADOT at Oracle to just past First Avenue. Currently awaiting pavement treatment by ADOT and State Board action. Side Cast Sweeper 63,973 85,000 24.7% 63,973 85,000 24.7% Equipment purchased; project complete. Skidsteer with Attachments and Level Best 89,960 90,000 0.0% 89,960 90,000 0.0% Equipment purchased; project complete. TOTAL 625,880 1,625,000 61.5% 719,017 1,711,439 58.0%COMMUNITY CENTER PROJECTSEnergy Efficiency Project 419,595 3,000,000 86.0% 419,595 3,000,000 86.0%Golf course irrigation pump station has been replaced, pool system improvements are complete and water fixtures have been replaced. HVAC replacements and lighting retrofits will begin in late May 2017. Project will roll over into FY 17/18. Golf Course Cart Path Improvements 47,909 50,000 4.2% 47,909 50,000 4.2% Project is complete. Tennis Court Improvements 25,424 50,000 49.2% 25,424 50,000 49.2%Court 16 has been resurfaced with in‐house staff. Courts 1, 5, 6 and 7 were repainted in February. Courts 1 through 15 will be addressed further in August/September 2017.Elevator and New Entryway ‐ 331,000 100.0%‐ 331,000 100.0%Design is complete. Updated project cost estimate is $560K‐$660K. Project is on hold pending funding approval and completion of the Townwide ADA transition study.New Family/Teen Game Room ‐ 65,000 100.0%‐ 65,000 100.0% Project is on hold. TOTAL 492,928 3,496,000 85.9% 492,928 3,496,000 85.9%Page 2 of 4F:\CIP\Quarterly Status Reports\FY 16‐17\Q3 FY 16‐17 CIP Status Report
Project NameActualsBudget% RemainingActuals Budget% RemainingStatus Comments/NotesQUARTERLY CIP STATUS REPORTFOR THE QUARTER ENDING MARCH 31, 2017TOTAL PROJECTFiscal Year 16/17LIBRARY IMPACT FEE FUND PROJECTSLibrary Parking Lot Enhancements 178,030 187,000 4.8% 201,520 210,490 4.3% Project is complete. TOTAL 178,030 187,000 4.8% 201,520 210,490 4.3%ROADWAY PROJECTSLambert Lane from La Cañada to Rancho Sonora 914,399 6,517,000 86.0% 1,648,599 7,251,200 77.3%Construction is underway. Substantial completion expected by October 2017. La Cañada Moore Intersection Study‐ 50,000 100.0%‐ 50,000 100.0%Staff is working with Psomas on scope of work. The study is expected to be complete by August 2017. Project will roll over into FY 17/18.La Cañada Crosswalk Signals at Community Center‐ 250,000 100.0%‐ 250,000 100.0%An intergovernmental agreement with the Regional Transportation Authority (RTA) for a traffic signal, as opposed to a crosswalk, was approved by Council and the RTA in January. The cost estimate is approximately $500K. The project will rollover into FY 17/18 and is expected to start in September 2017.Tangerine Road from La Cañada to Shannon 1,162,775 2,710,000 57.1% 1,163,652 2,710,000 57.1%Utility relocation and easement acquisition are underway. Currently working on the joint utility trench from Twin Peaks Road to La Cañada Drive. La Cholla Boulevard from Overton to Tangerine 789,599 1,500,000 47.4% 1,498,906 2,209,307 32.2%Design is on‐going; data collection in progress. Open house was held in March. Design will be completed by summer 2017. Utility relocation construction is expected to start by fall of 2017. Acquisition processes have started. TOTAL 2,866,773 11,027,000 74.0% 4,311,157 12,470,507 65.4%STORMWATER FUND PROJECTS4.5 Cubic Yard Wheel Loader (Lease Purchase) 47,345 50,000 5.3% 47,345 50,000 5.3% FY 16/17 is 3rd of 4‐year lease purchase plan.TOTAL 47,345 50,000 5.3% 47,345 50,000 5.3%Page 3 of 4F:\CIP\Quarterly Status Reports\FY 16‐17\Q3 FY 16‐17 CIP Status Report
Project NameActualsBudget% RemainingActuals Budget% RemainingStatus Comments/NotesQUARTERLY CIP STATUS REPORTFOR THE QUARTER ENDING MARCH 31, 2017TOTAL PROJECTFiscal Year 16/17WATER UTILITY PROJECTSWell E2 Upgrade 50,498 150,000 66.3% 50,498 150,000 66.3%Design is complete. Project scope has been expanded to incorporate additional improvements. Project construction will occur in FY 17/18.24‐Inch Reclaimed Main Relocation Tangerine Road 899,700 1,500,000 40.0% 1,491,261 2,091,561 28.7% Physical work complete; still processing remaining close‐out invoices.Add Reclaimed Booster Pump ‐ Thornydale Station 29,570 200,000 85.2% 29,570 200,000 85.2%Design is complete. Notice to proceed issued November 2016. Pump & materials are onsite. Project will be completed by end of current fiscal year.Relocate Three Pressure‐Reducing Valves 33,267 100,000 66.7% 33,267 100,000 66.7%Design is complete. Construction will be complete by end of current fiscal year.Production Facility Building Retrofit 13,266 80,000 83.4% 13,266 80,000 83.4%Design is complete. Project will begin in May 2017, with goal to complete by end of current fiscal year.Dump Truck 77,798 80,000 2.8% 77,798 80,000 2.8% Equipment purchased; project complete. E‐C Pressure‐Sustaining Valve Naranja CAP Blending 17,567 100,000 82.4% 17,567 100,000 82.4%Design is complete. Construction will be complete by end of current fiscal year. Replace Well Pumps‐ 75,000 100.0%‐ 75,000 100.0% Well pump D6 will be replaced by end of current fiscal year.Main Valve Replacement Program‐ 50,000 100.0%‐ 50,000 100.0%Identified valves to be replaced on Calle Loma Linda and project will be completed by end of current fiscal year. Glover Reservoir Lining 27,002 100,000 73.0% 27,002 100,000 73.0%Project began in March 2017, and is anticipated to be complete by end of April 2017.Big Wash Reservoir Coating‐ 100,000 100.0%‐ 100,000 100.0%Project will begin in April 2017, and will be completed by end of current fiscal year.Water Quality Control Program 37,800 70,000 46.0% 37,800 70,000 46.0%Materials and equipment have been received. In‐house installation will be completed by end of current fiscal year. Hydropneumatic (HP) Tank Replacement (Wells) 91,003 60,000 ‐51.7% 139,045 110,000 ‐26.4%Project complete. Project came in over budget due to unforeseen additional site improvements. This was covered by savings in other projects. West Lambert Lane 12‐Inch Main Relocation 10,225 600,000 98.3% 129,888 719,663 82.0%Construction began in March 2017; project expected to be complete by June 2017.System Connection Upgrades 41,901 50,000 16.2% 76,899 84,998 9.5% Project complete. La Cholla ‐ Lambert to Tangerine Main Relocation 68,587 70,000 2.0% 70,287 100,000 29.7% Design is 95% complete. Construction scheduled to start in FY 17/18. TOTAL 1,398,183 3,385,000 58.7% 2,194,147 4,211,222 47.9%Page 4 of 4F:\CIP\Quarterly Status Reports\FY 16‐17\Q3 FY 16‐17 CIP Status Report